2023_06_26_board6/22/23, 4:23 PM BoardDocs® Pro
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Monday, June 26, 2023
Board of Directors Regular Meeting
Time: 4:30 p.m.
Location: Costa Mesa Sanitary District - 290 Paularino Ave., Costa Mesa, CA 92626
***
The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which will be
made available at the start of the meeting) or by visiting www.youtube.com/CostaMesaSanitary.
***
To participate in the meeting by computer:
1. Copy and paste the following into your browser - https://us02web.zoom.us/join
2. Enter the Meeting ID number - 850 1825 3471
3. Click "Join."
***
To join the meeting with a mobile device:
1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store (for Apple
devices)
2. Open the Zoom app. Select "Join a Meeting."
3. Enter Zoom Meeting ID. Select "Join Meeting."
***
To join the meeting by phone:
1. Call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 850 1825 3471#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass this step.
***
Public Comments: Members of the public can submit any comments in real time during the meeting or
prior to the meeting in writing for the Board of Directors' consideration by sending them to the District
Clerk, Noelani Middenway, at nmiddenway@cmsdca.gov. Those comments will be made part of the
official public record of the meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of the
agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a
majority of the Board after the packet is prepared, a copy of that writing may be obtained from the
District Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours prior
to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
1. Call to Order - President Scheafer
2. Pledge of Allegiance - President Scheafer
3. Invocation - Vice President Schafer
4. Roll Call - (If absences occur, consider whether to deem those absences excused based on facts presented for the absence
– such determination shall be the permission required by law.)
5. Announcement of Late Communications - Unless directed otherwise by the Board of Directors, all actions shall be based
on/memorialized by the latest document submitted as a late communication.
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6. Ceremonial Matters and Presentations
B. PUBLIC COMMENTS - This time has been set aside for persons in the audience to make comments on items
within the subject matter jurisdiction of the Costa Mesa Sanitary District that are not listed on this agenda.
Members of the public will have the opportunity to address the Board of Directors about all other items on this
agenda at the time those items are considered. Under the provisions of the Brown Act, the Board of Directors is
prohibited from taking action on oral requests but may refer the matter to staff or to a subsequent meeting. The
Board of Directors will respond after public comment has been received. Please state your name. Each speaker
will be limited to four (4) continuous minutes.
1. Public Comments
C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be
acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in
the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
1. Approve Consent Calendar
2. Approve the Board of Directors Study Session Minutes of May 9, 2023
3. Approve the Board of Directors Regular Meeting Minutes of May 22, 2023
4. Adopt Warrant Resolution No. CMSD 2023-12 Approving District Warrant Registers
5. Approve the Directors' Compensation and Reimbursement of Expenses
6. Approve Payroll Transparency Disclosure for May 2023
7. Approve the Occupancy Count of 23,095 and Direct Staff to Prepare a Warrant to CR&R Environmental Services for
$246,047.20 for May 2023 Solid Waste Collection Services
8. Approve the Preparation of a Warrant to CR Transfer for $253,332.84 in the June 2023 Warrant Register for May 2023
Recycling and Disposal Services
9. Receive and File the May 2023 Organics Tonnage Report
10. Receive and File the May 2023 Solid Waste Diversion Report
11. Receive and File May 2023 Contracts Signed by the General Manager
12. Approve the Investment Report for the Month of May 2023
D. PUBLIC HEARINGS
1. Open Public Hearing Confirming Wastewater Annual Charges and Solid Waste Annual Charges
2. Receive Comments
3. Close Public Comments
4. Adopt Resolution No. 2023-982 confirming Wastewater Annual Charges and Resolution No. 2023-983 confirming Solid
Waste Annual Charges respectively for FY 2023-24 to be collected with the General Taxes and Direct the District Clerk to File
with the County Auditor
5. Open Public Hearing Before Liens are Placed on the FY 2023-24 Tax Roll
6. Receive Comments
7. Close Public Comments
8. Adopt Resolution No. 2023-984 Placing Liens on the FY 2023-24 Tax Roll
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9. Open Public Hearing Before Adopting the Biennial Budget for Fiscal Years 2023-24 and 2024-25
10. Receive Comments
11. Close Public Comments
12. Adopt Resolution No. 2023-985 Adopting the Biennial Budget for Fiscal Years 2023-24 and 2024-25
13. Close Public Hearing
E. GENERAL MANAGER'S REPORTS
1. California Special Districts Association (CSDA) Board of Directors Elections - Seat C Southern Network
F. ENGINEER'S REPORTS
1. Receive and File the District Engineer's Report and Capital Improvement Projects Status
2. Consider Approving a Budget Adjustment to 335 Sewer Siphon Lining Project from Budget 334 Gisler Force Main
Replacement
G. TREASURER'S REPORTS
1. Consider Adopting Resolution 2023-986 Approving the Statement of Investment Policy and Delegating the Investment
Function to the District Treasurer for Fiscal Year 2023-24
H. ATTORNEY'S REPORTS
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a
Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which
the per diem compensation is sought, the Operations Code provides that such compensation is authorized for
each day’s service rendered as a Director at the request of the Board (not to exceed six days in one
month), and certain meetings are specified as being eligible as set forth in District Operations Code §
3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the
per day compensation.
1. Orange County Sanitation District (OCSD) - (Vice Secretary Ooten)
2. Santa Ana River Flood Protection Agency (SARFPA) - (Secretary Perry)
3. Independent Special Districts of Orange County (ISDOC) - (Vice President Schafer)
4. California Special Districts Association (CSDA) - (Vice President Schafer)
5. Special District Risk Management Authority (SDRMA) - (President Scheafer)
6. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55, Operations Code Section 3.01.030
J. OLD BUSINESS
K. NEW BUSINESS
L. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
1. Oral Communications and Director Comments
M. ADJOURN TO CLOSED SESSION
N. RECONVENE TO OPEN SESSION
O. CLOSING ITEMS
1. Adjourn
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Monday, June 26, 2023
Board of Directors Regular Meeting
Time: 4:30 p.m.
Location: Costa Mesa Sanitary District - 290 Paularino Ave., Costa Mesa, CA 92626
***
The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which will be
made available at the start of the meeting) or by visiting www.youtube.com/CostaMesaSanitary.
***
To participate in the meeting by computer:
1. Copy and paste the following into your browser - https://us02web.zoom.us/join
2. Enter the Meeting ID number - 850 1825 3471
3. Click "Join."
***
To join the meeting with a mobile device:
1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store (for Apple
devices)
2. Open the Zoom app. Select "Join a Meeting."
3. Enter Zoom Meeting ID. Select "Join Meeting."
***
To join the meeting by phone:
1. Call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 850 1825 3471#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass this step.
***
Public Comments: Members of the public can submit any comments in real time during the meeting or
prior to the meeting in writing for the Board of Directors' consideration by sending them to the District
Clerk, Noelani Middenway, at nmiddenway@cmsdca.gov. Those comments will be made part of the
official public record of the meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of the
agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a
majority of the Board after the packet is prepared, a copy of that writing may be obtained from the
District Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours prior
to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
Subject 1. Call to Order - President Scheafer
Meeting Jun 26, 2023 - Board of Directors Regular Meeting
Type Procedural
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A. OPENING ITEMS
Subject 2. Pledge of Allegiance - President Scheafer
Meeting Jun 26, 2023 - Board of Directors Regular Meeting
Type Procedural
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A. OPENING ITEMS
Subject 3. Invocation - Vice President Schafer
Meeting Jun 26, 2023 - Board of Directors Regular Meeting
Type Procedural
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A. OPENING ITEMS
Michael Scheafer, President
Arlene Schafer, Vice President
Arthur Perry, Secretary
Robert Ooten, Vice Secretary
Brett Eckles, Director
Subject 4. Roll Call - (If absences occur, consider whether to deem those absences
excused based on facts presented for the absence – such determination shall be
the permission required by law.)
Meeting Jun 26, 2023 - Board of Directors Regular Meeting
Type Procedural
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A. OPENING ITEMS
Subject 5. Announcement of Late Communications - Unless directed otherwise by the
Board of Directors, all actions shall be based on/memorialized by the latest
document submitted as a late communication.
Meeting Jun 26, 2023 - Board of Directors Regular Meeting
Type Procedural
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A. OPENING ITEMS
Subject 6. Ceremonial Matters and Presentations
Meeting Jun 26, 2023 - Board of Directors Regular Meeting
Type Procedural
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B. PUBLIC COMMENTS - This time has been set aside for persons in the audience to
make comments on items within the subject matter jurisdiction of the Costa Mesa
Sanitary District that are not listed on this agenda. Members of the public will have
the opportunity to address the Board of Directors about all other items on this
agenda at the time those items are considered. Under the provisions of the Brown
Act, the Board of Directors is prohibited from taking action on oral requests but may
refer the matter to staff or to a subsequent meeting. The Board of Directors will
respond after public comment has been received. Please state your name. Each
speaker will be limited to four (4) continuous minutes.
Subject 1. Public Comments
Meeting Jun 26, 2023 - Board of Directors Regular Meeting
Type Procedural
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C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to
be routine and may be acted upon by one motion after public comment has been
received. Only Board of Directors may pull an item for discussion. Reading of
resolutions is waived and they will be adopted and numbered. Now is the time for
those in the audience who wish to speak to items listed on the consent calendar.
Each speaker will be limited to four (4) continuous minutes of comment on the
consent calendar as a whole.
Subject 1. Approve Consent Calendar
Meeting Jun 26, 2023 - Board of Directors Regular Meeting
Type Action (Consent)
Recommended
Action
That the Board of Directors approve the Consent Calendar as presented.
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived
and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on
the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as
a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to
be routine and may be acted upon by one motion after public comment has been
received. Only Board of Directors may pull an item for discussion. Reading of
resolutions is waived and they will be adopted and numbered. Now is the time for
those in the audience who wish to speak to items listed on the consent calendar.
Each speaker will be limited to four (4) continuous minutes of comment on the
consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Gina Terraneo, Management Analyst II
Date: June 26, 2023
Subject: Approve the Board of Directors Study Session Minutes of May 9, 2023
Summary
The recorded minutes of the May 9, 2023 Board of Directors Study Session are hereby submitted to the Board of Directors for review and
approval.
Analysis
Attached to the staff report are the minutes for the Board of Directors Study Session on May 9, 2023.
Staff Recommendation
That the Board of Directors approve the meeting minutes as presented.
Legal Review
Not applicable.
Environmental Review
Consideration of public meeting minutes is an administrative matter and is exempt from the requirements of the California Environmental Quality
Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures
“to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing
Procedures” that state on page 6 ”Projects” does not include …. C. Continuing administrative or maintenance activities.”
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the June 26, 2023 Board of Directors Regular Meeting at
District Headquarters and posted on the District’s website.
Alternative Actions
1. Do not approve the meeting minutes as presented.
2. Direct staff to report back with more information.
File Attachments
minutes_2023_05_09_ss.pdf (185 KB)
Subject 2. Approve the Board of Directors Study Session Minutes of May 9, 2023
Meeting Jun 26, 2023 - Board of Directors Regular Meeting
Type Action (Consent), Minutes
Recommended
Action
That the Board of Directors approve the meeting minutes as presented.
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All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived
and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on
the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as
a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to
be routine and may be acted upon by one motion after public comment has been
received. Only Board of Directors may pull an item for discussion. Reading of
resolutions is waived and they will be adopted and numbered. Now is the time for
those in the audience who wish to speak to items listed on the consent calendar.
Each speaker will be limited to four (4) continuous minutes of comment on the
consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Gina Terraneo, Management Analyst II
Date: June 26, 2023
Subject: Approve the Board of Directors Regular Meeting Minutes of May 22, 2023
Summary
The recorded minutes of the May 22, 2023 Board of Directors Regular Meeting are hereby submitted to the Board of Directors for review and
approval.
Staff Recommendation
That the Board of Directors approve the meeting minutes as presented.
Analysis
Attached to the staff report are the minutes for the Board of Directors Regular Meeting on May 22, 2023.
Legal Review
Not applicable.
Environmental Review
Consideration of public meeting minutes is an administrative matter and is exempt from the requirements of the California Environmental Quality
Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures
“to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing
Procedures” that state on page 6 ”Projects” does not include …. C. Continuing administrative or maintenance activities.”
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the June 26, 2023 Board of Directors Regular Meeting at
District Headquarters and posted on the District’s website.
Alternative Actions
1. Do not approve the meeting minutes as presented.
2. Direct staff to report back with more information.
File Attachments
minutes_2023_05_22_rm.pdf (120 KB)
Subject 3. Approve the Board of Directors Regular Meeting Minutes of May 22, 2023
Meeting Jun 26, 2023 - Board of Directors Regular Meeting
Type Action (Consent), Minutes
Recommended
Action
That the Board of Directors approve the meeting minutes as presented.
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All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived
and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on
the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as
a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to
be routine and may be acted upon by one motion after public comment has been
received. Only Board of Directors may pull an item for discussion. Reading of
resolutions is waived and they will be adopted and numbered. Now is the time for
those in the audience who wish to speak to items listed on the consent calendar.
Each speaker will be limited to four (4) continuous minutes of comment on the
consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Sean Phan, Associate Accountant
Date: June 26, 2023
Subject: Adopt Warrant Resolution No. CMSD 2023-12 Approving District Warrant Registers
Summary
Attached is the Warrant Resolution, which ratifies the payment of certain claims and demands and specifies the funds from which they were
paid.
Recommendation
That the Board of Directors adopt Warrant Resolution No. CMSD 2023-12 approving District warrants for the month of May in the amount of
$703,537.29.
Analysis
Attached is the Warrant Resolution, which ratifies the payment of certain claims and demands and specifies the funds from which they were
paid.
Legal Review
Not Applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et.
seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of
the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not
include .... C. Continuing administrative or maintenance activities."
Financial Review
Sufficient funds are available in the adopted budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the June 26, 2023 Board of Directors Regular meeting
at District Headquarters and posted on the District’s website www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
Subject 4. Adopt Warrant Resolution No. CMSD 2023-12 Approving District Warrant
Registers
Meeting Jun 26, 2023 - Board of Directors Regular Meeting
Type Action (Consent)
Budgeted Yes
Recommended
Action
That the Board of Directors adopt Warrant Resolution No. CMSD 2023-12 approving District
warrants for the month of May in the amount of $703,537.29.
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File Attachments
WARRANT RESO 2023-12.pdf (210 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived
and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on
the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as
a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to
be routine and may be acted upon by one motion after public comment has been
received. Only Board of Directors may pull an item for discussion. Reading of
resolutions is waived and they will be adopted and numbered. Now is the time for
those in the audience who wish to speak to items listed on the consent calendar.
Each speaker will be limited to four (4) continuous minutes of comment on the
consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Noelani Middenway, District Clerk & Public Information Officer
Date: June 26, 2023
Subject: Directors' Compensation and Reimbursement of Expenses
Summary
The Directors' Compensation and Reimbursement of Expenses are hereby submitted to the Board of Directors for review and approval.
Analysis
Attached to the staff report are the Directors' Compensation and Reimbursement of Expenses.
Staff Recommendation
That the Board of Directors approve the compensation and reimbursement of expenses as presented.
Legal Review
Not applicable.
Environmental Review
Consideration of the compensation and reimbursement of expenses is an administrative matter and is exempt from the requirements of the
California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while
establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA
Guidelines and Implementing Procedures” that state on page 6. "Projects” does not include …. C. Continuing administrative or maintenance
activities.”
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the June 26, 2023 Board of Directors Regular Meeting at
District Headquarters and posted on the District’s website.
Alternative Actions
1. Do not approve the compensation and reimbursement of expenses as presented.
2. Direct staff to report back with more information.
File Attachments
board pr.pdf (501 KB)
Subject 5. Approve the Directors' Compensation and Reimbursement of Expenses
Meeting Jun 26, 2023 - Board of Directors Regular Meeting
Type Action (Consent)
Recommended
Action
That the Board of Directors approve the compensation and reimbursement of expenses as
presented.
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All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived
and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on
the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as
a whole.
6/22/23, 4:24 PM BoardDocs® Pro
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C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to
be routine and may be acted upon by one motion after public comment has been
received. Only Board of Directors may pull an item for discussion. Reading of
resolutions is waived and they will be adopted and numbered. Now is the time for
those in the audience who wish to speak to items listed on the consent calendar.
Each speaker will be limited to four (4) continuous minutes of comment on the
consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Sean Phan, Associate Accountant
Date: June 26, 2023
Subject: Approve Payroll Transparency Disclosure for May 2023
Summary
Attached is the Payroll General Ledger Distribution Report summarizing each payroll during the month.
Recommendation
That the Board of Directors approve and file the report.
Analysis
Attached is the Payroll General Ledger Distribution Report summarizing each payroll during the month.
Legal Review
Not Applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section21000 et.
seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of
the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not
include .... C. Continuing administrative or maintenance activities."
Financial Review
Sufficient funds are available in the adopted budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the June 26, 2023 Board of Directors Regular meeting
at District Headquarters and posted on the District’s website www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
Subject 6. Approve Payroll Transparency Disclosure for May 2023
Meeting Jun 26, 2023 - Board of Directors Regular Meeting
Type Action (Consent)
Fiscal Impact Yes
Budgeted Yes
Recommended
Action
That the Board of Directors approve and file the report.
Goals 8.0 Finance
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File Attachments
Payroll Transparency Disclosure May 2023.pdf (171 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived
and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on
the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as
a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to
be routine and may be acted upon by one motion after public comment has been
received. Only Board of Directors may pull an item for discussion. Reading of
resolutions is waived and they will be adopted and numbered. Now is the time for
those in the audience who wish to speak to items listed on the consent calendar.
Each speaker will be limited to four (4) continuous minutes of comment on the
consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Marissa Pereyda, Management Analyst II
Date: June 26, 2023
Subject: Approve the occupancy count of 23,095 and direct staff to prepare a warrant to CR&R Environmental Services for
$246,047.20 for May 2023 solid waste collection services
Summary
The District's monthly payment to CR&R Environmental Services (CR&R) for solid waste collection services is calculated by multiplying the set
occupancy rate by the occupancy count, approved each month by the Board of Directors. The current occupancy rate is $10.6537 and the May
2023 occupancy count presented to the Board of Directors is 23,095, for a total payment of $246,047.20.
Recommendation
That the Board of Directors:
1. Approve the occupancy count of 23,095; and
2. Direct staff to prepare a warrant to CR&R Environmental Services for $246,047.20 to be ratified with the June 2023 warrant register, for May
2023 solid waste collection services.
Analysis
The occupancy count is the number of living units in the District's jurisdiction receiving solid waste collection services. The occupancy rate set by
the First Amendment to the Agreement Between Costa Mesa Sanitary District and CR&R Incorporated approved by the Board of Directors on
January 27, 2023, is $10.6537. The District pays CR&R $10.6537 per occupant, per month for solid waste collection services. The occupancy
count is increased or decreased monthly for new residential developments and demolitions.
As of May 31, 2023, the District occupancy count was 23,095 with no new accounts added or deleted since the last billing period. District staff
will continue to track the number of new service addresses.
The District's payment to CR&R is calculated by multiplying the occupancy count by the occupancy rate. For May 2023, the payment is
calculated as follows.
Occupancy Count Occupancy Rate District's Payment to CR&R
23,095 x $10.6537 = $246,047.20
Subject 7. Approve the Occupancy Count of 23,095 and Direct Staff to Prepare a Warrant
to CR&R Environmental Services for $246,047.20 for May 2023 Solid Waste
Collection Services
Meeting Jun 26, 2023 - Board of Directors Regular Meeting
Type Action (Consent)
Recommended
Action
That the Board of Directors:
1. Approve the occupancy count of 23,095; and
2. Direct staff to prepare a warrant to CR&R Environmental Services for $246,047.20 to be
ratified with the June 2023 warrant register, for May 2023 solid waste collection services.
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Legal Review
Not Applicable
Environmental Review
Consideration of the occupancy count is an administrative matter and not a disturbance of the environment, such as grading or construction, and
is not a project under CEQA or the District’s CEQA Guidelines.
Financial Review
Sufficient funds are available in the adopted budget.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the June 26, 2023, Board of Directors Regular Meeting at
District Headquarters and posted on the District's website.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
occupancy_report_2023_05.pdf (39 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived
and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on
the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as
a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to
be routine and may be acted upon by one motion after public comment has been
received. Only Board of Directors may pull an item for discussion. Reading of
resolutions is waived and they will be adopted and numbered. Now is the time for
those in the audience who wish to speak to items listed on the consent calendar.
Each speaker will be limited to four (4) continuous minutes of comment on the
consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Marissa Pereyda, Management Analyst II
Date: June 26, 2023
Subject: Approve the preparation of a warrant to CR Transfer for $253,332.84 in the June 2023 warrant register for May 2023 recycling
and disposal services.
Summary
The District pays CR Transfer monthly for the sorting of recyclables from mixed waste and landfill disposal of the remaining waste. With the
implementation of the Organics Recycling Program adopted by the Board, this payment also includes the diversion of organic waste to an
anaerobic digestion facility to be recycled into renewable natural gas to fuel the solid waste collection trucks.
Recommendation
That the Board of Directors approve the preparation of a warrant to CR Transfer in the amount of $253,332.84 in the June 2023
warrant register for May 2023 recycling and disposal services.
Analysis
The following chart outlines the total tonnage and payments due for residential and organic waste collected in Costa Mesa and Newport Beach.
Type of Waste Invoice No.Tonnage Rate Amount Billed
Residential Waste - Newport Beach 44680 90.44 $56.52 $5,111.67
Residential Waste - Costa Mesa 44679 3,087.45 $56.52 $174,502.97*
Total Residential Waste 3,177.89 $179,614.64
Organics Recycling 44717 947.90 $77.77 $73,718.20*
Total Organics 947.90 $73,718.20
Grand Total $253,332.84
*Due to weight ticket calculation rounding, some invoice totals may be off by a few cents.
The May 2023 organics recycling total includes 32.56 tons and $2,532.19 in April 2023 services and the May 2023 Costa Mesa residential waste
includes 571.65 tons and $32,309.64 in April 2023 services. CR Transfer inadvertently failed to include some April 2023 recycling and disposal
costs with the April invoices. To account for this discrepancy CR Transfer included these April 2023 costs with the May 2023 invoices.
Legal Review
Subject 8. Approve the Preparation of a Warrant to CR Transfer for $253,332.84 in the
June 2023 Warrant Register for May 2023 Recycling and Disposal Services
Meeting Jun 26, 2023 - Board of Directors Regular Meeting
Type Action (Consent)
Recommended
Action
That the Board of Directors approve the preparation of a warrant to CR Transfer for
$253,332.84 to be ratified in the June 2023 warrant register for May 2023 recycling and
disposal services
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Not Applicable
Environmental Review
Consideration of the CR Transfer warrant is an administrative matter and not a disturbance of the environment, such as grading or construction,
and is not a project under CEQA or the District’s CEQA Guidelines.
Financial Review
Sufficient funds are available in the adopted budget.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the June 26,2023, Board of Directors Regular Meeting at
District Headquarters and posted on the District’s website.
Alternative Action
Refer item back to staff with further instructions.
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived
and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on
the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as
a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to
be routine and may be acted upon by one motion after public comment has been
received. Only Board of Directors may pull an item for discussion. Reading of
resolutions is waived and they will be adopted and numbered. Now is the time for
those in the audience who wish to speak to items listed on the consent calendar.
Each speaker will be limited to four (4) continuous minutes of comment on the
consent calendar as a whole.
To: Board of Directors
Via: Scott Caroll, General Manager
From: Marissa Pereyda, Management Analyst II
Date: June 26, 2023
Subject: Receive and File the May 2023 Organics Tonnage Report
Summary
A total of 947.90 tons of organic waste were collected in May 2023.
Recommendation
That the Board of Directors receive and file this report.
Analysis
The chart below outlines total organics tonnage collected from the organics program and how much material was recycled and landfilled. A graph
depicting the total tonnage of organic waste collected during each month of the last five fiscal years is included as Attachment B.
Fiscal Year 2022-23
Month Recycled Landfilled Total Collected
July 786.94 37.98 824.92
August 804.42 38.83 843.25
September 736.22 35.54 771.76
October 777.64 37.53 815.17
November 720.77 34.79 755.56
December 608.71 29.38 638.09
January 666.17 32.15 698.32
February 614.16 29.64 643.8
March 720.55 34.78 755.33
April 807.36 38.97 846.33
May 904.25 42.50 947.90
June
Subject 9. Receive and File the May 2023 Organics Tonnage Report
Meeting Jun 26, 2023 - Board of Directors Regular Meeting
Type Action (Consent)
Recommended
Action
That the Board of Directors receive and file this report
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Legal Review
Not applicable.
Environmental Review
Consideration of the Organics Tonnage Report is an administrative matter and not a disturbance of the environment, such as grading or
construction, and is not a project under CEQA or the District’s CEQA Guidelines.
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the June 26, 2023, Board of Directors Regular Meeting at
District Headquarters and posted on the District's website.
Alternative Action
Refer item back to staff with further instructions.
Attachments
Attachment A - Organics Chart
Attachment B - Organics Tonnage Graph
File Attachments
organics_chart.pdf (72 KB)
organics_tonnage_graph.pdf (84 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived
and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on
the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as
a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to
be routine and may be acted upon by one motion after public comment has been
received. Only Board of Directors may pull an item for discussion. Reading of
resolutions is waived and they will be adopted and numbered. Now is the time for
those in the audience who wish to speak to items listed on the consent calendar.
Each speaker will be limited to four (4) continuous minutes of comment on the
consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Marissa Pereyda, Management Analyst II
Date: June 26, 2023
Subject: Receive and File the May 2023 Solid Waste Diversion Report
Summary
A total of 2,496.66 tons of solid waste was collected and recycled in May 2023.
Recommendation
That the Board of Directors receive and file this report.
Analysis
A total of 2,496.66 tons of solid waste was collected and recycled in May 2023.
For the current fiscal year to date, a total of 21,703.68 tons of solid waste has been recycled and the District's diversion rate is 61%. Attachment
A provides a tonnage summary for that past twenty fiscal years.
Legal Review
Not applicable.
Environmental Review
Consideration of the Solid Waste Diversion Report is an administrative matter and not a disturbance of the environment, such as grading or
construction, and is not a project under CEQA or the District’s CEQA Guidelines.
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the June 26, 2023, Board of Directors Regular Meeting at
District Headquarters and posted on the District’s website.
Alternative Action
Refer item back to staff with further instructions.
Attachments
Attachment A - Tonnage Summary
File Attachments
tonnage_summary.pdf (210 KB)
Subject 10. Receive and File the May 2023 Solid Waste Diversion Report
Meeting Jun 26, 2023 - Board of Directors Regular Meeting
Type Action (Consent)
Recommended
Action
That the Board of Directors receive and file this report
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All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived
and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on
the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as
a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to
be routine and may be acted upon by one motion after public comment has been
received. Only Board of Directors may pull an item for discussion. Reading of
resolutions is waived and they will be adopted and numbered. Now is the time for
those in the audience who wish to speak to items listed on the consent calendar.
Each speaker will be limited to four (4) continuous minutes of comment on the
consent calendar as a whole.
Subject 11. Receive and File May 2023 Contracts Signed by the General Manager
Meeting Jun 26, 2023 - Board of Directors Regular Meeting
Type Action (Consent)
Fiscal Impact Yes
Budgeted Yes
Recommended
Action
That the Board of Directors receive and file this report.
2. Hi-Way Safety - Surface mounted LEDs, light bars, controllers, mounting system for district code enforcement officer vehicle. Cost
$4,976.87
To: Board of Directors
From: Scott Carroll, General Manager
Date: June 26, 2023
Subject: Receive and File May 2023 Contracts Signed by the General Manager
Summary
At the January 24, 2019 Board of Directors meeting, the Board directed the General Manager to submit a list of contracts he signed during
the previous month. Below are the contracts he signed in the months of May 2023.
Recommendation
That the Board of Directors receive and file this report.
Analysis
The following contracts were signed by the general manager in May 2023.
Contract:
1. Torres Sanitation Systems Construction - Project #342 HQ Sewer and Water Modifications. Cost: $38,000
2. Torres Sanitation Systems Construction - Project #344 Redhill Sewer #149671 Replacement. Cost: $44,000
Purchase Order:
1. Guida Surveying, Inc. - Field survey to locate the district's Techite Forcemain as part of Project #341, Elden Forcemain Redundancy
Project. Guida Surveying was retained by the project engineering designer, Kleinfelder. Cost: $5,640.00
Legal Review
Not applicable
Environmental Review
Providing the Board of Directors a monthly list of contracts signed by the General Manager is an administrative matter that will not result in
direct or indirect physical changes in the environment and is not considered a "project".
Financial Review
There is adequate funding in the budget to perform the contract services mentioned above.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the June 26, 2023 Board of Directors regular
meeting at District Headquarters and on District website at . www.cmsdca.gov
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File Attachments
2023_05_contracts_signed_gm.pdf (386 KB)
2023_05_contracts_signed_gm.pdf (386 KB)
Alternative Actions
1. Direct staff to report back with more information
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived
and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on
the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as
a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to
be routine and may be acted upon by one motion after public comment has been
received. Only Board of Directors may pull an item for discussion. Reading of
resolutions is waived and they will be adopted and numbered. Now is the time for
those in the audience who wish to speak to items listed on the consent calendar.
Each speaker will be limited to four (4) continuous minutes of comment on the
consent calendar as a whole.
To: Board of Directors
From: Marc Davis, District Treasurer
Date: June 26, 2023
Subject: Approve the Investment Report for the Month of May 2023
Summary
Attached is the Investment Report for the month of May 2023. As required by the District’s Statement of Investment Policy, the Investment
Report delineates all investment activity during the month.
Recommendation
That the Board of Directors approve the Investment Report for the month of May 2023.
Analysis
This report lists the types of securities held in the District’s portfolio, the institutions from which the securities were purchased, maturity dates and
interest rates as of May 31, 2023. The District’s investments are in compliance with the Statement of Investment Policy adopted by the Board at
the June 27, 2022 regular meeting, as well as the California Government Code. The market values in this report were provided by our third party
custodian, Pershing, LLC, except for the Local Agency Investment Fund (LAIF). The market value of LAIF was provided by the State Treasurer’s
Office. It does not represent the value of the underlying securities within the pool, but rather the par or cost amount, which is the amount the
District is entitled to withdraw. This reporting practice is consistent with industry standard practices for similar funds.
The weighted average stated rate of return (current yield) for the District’s investment portfolio as of May 31, 2023, was 2.097%. The yield to
maturity of the portfolio was 2.096%. The District’s weighted average interest rate was 100 basis points (1.003%) below the LAIF rate of 3.100%
as of May 31, 2023. The weighted average number of days to maturity for the District’s total portfolio was 608 days (1.67 years). The duration of
the underlying securities in LAIF as of May 31, 2023 was 258 days.
The District’s investment portfolio is in compliance with its liquidity limitations, which requires that a minimum of 20.00% of the portfolio must
mature within one year. The percentage of the portfolio maturing in one year or less as of May 31, 2023 was 41.31%. The District has adequate
cash reserves necessary to meet its obligations for the next six months.
A majority of the District’s cash and investments is reserved or set aside for specific purposes. A description of the various classifications of the
District’s cash and investments are as follows:
Solid Waste Fund:
Operating Reserve - Equal to 30% of the operations budget of the Solid Waste Fund per Operations Code Section 4.030.020.
The Operating Reserve can only be accessed with prior Board approval.
Designated for Revenue Dry Period - Equal to 5 months of budgeted operating expenses for the fiscal year to cover the cash
deficit during the period in which the District does not receive any of its annual charges from the County of Orange. The revenue
dry period is from June through October.
Undesignated - Remaining available cash, which is currently used for rate stabilization and payment of organics recycling costs.
Subject 12. Approve the Investment Report for the Month of May 2023
Meeting Jun 26, 2023 - Board of Directors Regular Meeting
Type Action (Consent)
Recommended
Action
That the Board of Directors approve the Investment Report for the month of May 2023.
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Wastewater Fund:
Operating Reserve - Equal to 25% of the operations budget of the Wastewater Fund per Operations Code Section 4.030.020. The
Operating Reserve can only be accessed with prior Board approval.
Reserved for Capital Outlay - Set aside for capital improvement projects approved and budgeted by the Board, but which have
not yet been completed.
Designated for Revenue Dry Period - Equal to 5 months of budgeted operating expenses for the fiscal year to cover the cash
deficit during the period in which the District does not receive any of its annual charges from the County of Orange. The revenue
dry period is from June through October.
Undesignated - Remaining available cash, which is available to be appropriated by the Board.
Facilities Revolving Fund - Collection of fixture fees which is a restricted revenue source and can only be used for new sewer facilities.
Asset Replacement Fund - Accumulation of funds for replacement of vehicles, equipment and computers.
Asset Management Fund - Accumulation of funds in accordance with the asset management model for long-term replacement of sewer
pipes and related infrastructure.
Legal Review
Legal review is not required.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et.
seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of
the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6, “”Projects” does not
include….C. Continuing administrative or maintenance activities.”
Financial Review
The portfolio was budgeted to earn an average rate of 0.864% for the year ending June 30, 2023. Through May 31, 2023, the portfolio has
earned a weighted average interest rate of 1.519%.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the June 26, 2023 Board of Directors regular meeting at
District Headquarters (290 Paularino Avenue) and on the District’s website at www.cmsdca.gov.
Alternative Actions
Refer the matter back to staff.
File Attachments
Investment Report - May 2023.pdf (683 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived
and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on
the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as
a whole.
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D. PUBLIC HEARINGS
File Attachments
script_assesments.pdf (60 KB)
Subject 1. Open Public Hearing Confirming Wastewater Annual Charges and Solid Waste
Annual Charges
Meeting Jun 26, 2023 - Board of Directors Regular Meeting
Type Procedural
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D. PUBLIC HEARINGS
Subject 2. Receive Comments
Meeting Jun 26, 2023 - Board of Directors Regular Meeting
Type Procedural
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D. PUBLIC HEARINGS
Subject 3. Close Public Comments
Meeting Jun 26, 2023 - Board of Directors Regular Meeting
Type Procedural
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D. PUBLIC HEARINGS
To: Board of Directors
Via: Scott Carroll, General Manager
From: Alan Burns, District Counsel
Date: June 26, 2023
Subject: Adopt Resolution No. 2023-982 confirming Wastewater Annual Charges and Resolution No. 2023-983 confirming Solid Waste
Annual Charges respectively for FY 2023-24 to be collected with the General Taxes and Direct the District Clerk to File with the County
Auditor.
Summary
The District adopted the procedures authorized by Health and Safety Code Section 5470 that allows solid waste and wastewater charges to be
collected on the assessment roll. To do so we must adopt a report assessing the charges against the parcels every year. The proposed
resolutions make those assessments.
Recommendation
The Board of Directors adopt Resolution No. 2023-982 confirming the Wastewater and Resolution No. 2023-983 confirming the Solid Waste
Annual Charges respectively for FY 2023-24 to be collected with the general taxes and direct the Finance Manager to file with the County
Auditor.
Analysis
The District has adopted the procedures provided in Health and Safety Code Section 5470 to allow our solid waste and wastewater collection
charges to be collected with other taxes on the County assessment roll. To be able to do so, the District went through a mailed notice
proceeding and the process was implemented in the early 1990s. Since that implementation, Proposition 218 was passed (Article XIIID of the
California Constitution) which required that fees must be justified as proportional and in other ways proper whenever a new fee or increase is
needed. That proceeding also requires mailed notice and a protest hearing. In FY 2023-24 the fee for wastewater collection will increase 17%
and the fee for solid waste collection will increase 6%.
The District followed the Proposition 218 procedures in considering the increase in wastewater charges and a protest hearing was held on
February 28, 2022, and the protest failed. In accordance with Government Code Section 54756, the District is required to give notice at least 30
days before each increase goes into effect. The notice for the 17% increase in the wastewater collection fee was mailed, in a form of a postcard,
to property owners 30 days prior to tonight's meeting. Attached as Exhibit 1 is a copy of the postcard notice.
The District followed the Proposition 218 procedures in considering the increase in solid waste charges and a protest hearing was held on June
27, 2019, and the protest failed. In accordance with Government Code Section 54756, the District is required to give notice at least 30 days
before each increase goes into effect. The notice for the 6% increase in the solid waste collection fee was mailed, in a form of a postcard, to
property owners 30 days prior to tonight's meeting. Attached as Exhibit 1 is a copy of the postcard notice.
Subject 4. Adopt Resolution No. 2023-982 confirming Wastewater Annual Charges and
Resolution No. 2023-983 confirming Solid Waste Annual Charges respectively for
FY 2023-24 to be collected with the General Taxes and Direct the District Clerk to
File with the County Auditor
Meeting Jun 26, 2023 - Board of Directors Regular Meeting
Type Action
Fiscal Impact Yes
Recommended
Action
The Board of Directors adopt Resolution No. 2023-982 confirming the Wastewater and
Resolution No. 2023-983 confirming the Solid Waste Annual Charges respectively for FY
2023-24 to be collected with the general taxes and direct the Finance Manager to file with
the County Auditor.
Goals 8.0 Finance
8.2 Finance - Adopt a balanced budget
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The District is required to annually assess both the solid waste and wastewater charges by parcel for the Assessor. The procedure to assess
parcels must be adopted after a noticed public hearing, for which notice is published two weeks before in an appropriate newspaper. The District
will provide the County with an electronic version of a report which contains a description of each property receiving services and the charges.
The real property may be described by reference to the assessor’s parcel map description.
The hearing should be held to consider objections or protests to the assessments. Upon conclusion of the hearing, the Board may adopt the
resolutions approving the assessments to be filed with the Auditor. The Clerk must then file the assessments with the Auditor before August 10.
The Clerk must confirm that the charges were adopted by the Board. The Auditor must then enter the charges against the parcels on the
assessment roll. The charges are then collected by the Assessor and if the charges are not paid, there are procedures for liens, penalties and
collections.
Legal Review
District Counsel has reviewed and approved this report along with resolutions that are attached hereto.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et
seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of
the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 “Projects” does not
include......C. Continuing administrative or maintenance activities.”
Financial Review
The assessed rate for wastewater will increase 17% while the assessed rate for solid waste will increase 6% from the year before. See below
charts for each individual customer class rate.
Wastewater Rates for FY 2023-24 Solid Waste Rates for FY 2023-24
Customer Class Rate Customer Class Per Month Per Year
Residential (Per Dwelling Unit) Single Family $24.10 $289.20
Single Family Residential $118.43
Multi-Family Residential 89.89
Trailer 83.48
Accessory Dwelling Unit (ADU) 43.54
Non-Residential (Per 1000 sq. ft.
Commercial – Ave Strength $ 51.63
Commercial – High Strength 57.49
Industrial 132.96
Public Notice Process
In accordance with Government Code Section 54756, the District gave proper 30 days notice, in the form of a postcard mailed to every property
owner, before the solid waste fee increase went into effect. In addition, the hearing was properly noticed with two weeks newspaper notice in
accordance with Government Code Section 6066. Copies of this report are on file and will be included with the entire agenda packet for the June
26, 2023 Board of Directors regular meeting at District Headquarters and on the District’s website www.cmsdca.gov.
Alternative Actions
1. Do not adopt the resolutions and refer the matter back to staff.
File Attachments
Affidavit 7932386 Costa Mesa Sanitary Wastewater Rates.pdf (347 KB)
Affidavit 7932383 Costa Mesa Sanitary Solid Waste Rates.pdf (599 KB)
Exhibit 1 - Postcard Notices.pdf (164 KB)
resolution_2023-982_wastewater.pdf (25 KB)
resolution_2023-983_solidwaste.pdf (16 KB)
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D. PUBLIC HEARINGS
Subject 5. Open Public Hearing Before Liens are Placed on the FY 2023-24 Tax Roll
Meeting Jun 26, 2023 - Board of Directors Regular Meeting
Type Procedural
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D. PUBLIC HEARINGS
Subject 6. Receive Comments
Meeting Jun 26, 2023 - Board of Directors Regular Meeting
Type Procedural
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D. PUBLIC HEARINGS
Subject 7. Close Public Comments
Meeting Jun 26, 2023 - Board of Directors Regular Meeting
Type Procedural
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D. PUBLIC HEARINGS
To: Board of Directors
Via: Scott Carroll, General Manager
From: Lieu Tran, Sr. Accountant
Date: June 26, 2023
Subject: Adopt Resolution No. 2023-984 Placing Liens on the FY 2023-24 Tax Roll
Summary
The Costa Mesa Sanitary District found approximately six properties that were not being billed for solid waste and/ or wastewater services
properly on the County of Orange tax roll. The properties billing issues are as follows: incorrect unit counts, incorrect housing type, and no
assessor parcel numbers (APN's) available to have charges placed. The District has since fixed these issues and all properties are set to be
billed properly for the Fiscal Year (FY) 2023-24 tax roll. The District has mailed at least three (3) correspondences in the form of letters and
invoices to each property owner’s mailing address on file during the period of October 2022 to June 2023. The properties owing balances are
listed in the below section.
Recommendation
1. The Board of Directors approve the District to add the unpaid back billing charges to the upcoming tax roll for FY 2023-24.
2. Adopt Resolution No. 2023-984 Certifying To the Board of Supervisors and County Auditor a Statement of Delinquent and Unpaid Charges for
Sewer and Other Services and Requesting Collection with the Annual Taxes Imposing a Lien.
Analysis
The District began invoicing for the unpaid charges upon discovery of incorrect billing. Along with the invoices, the District included a letter giving
a description of the charges that were being billed, information to contest the charges during a public hearing, an optional payment plan for those
who wished to participate, and if unpaid amounts were not received by the due date, they would be placed on FY 2023-24 tax roll.
The initial letters and invoices were mailed in October 2022, May 2022, and February 2023, depending on the discovery of incorrect billing.
Additional reminder letters and invoices were mailed to the property owners who had not paid or made correspondence to the District in May
2023 and June 2023.
Legal Review
The receipt of service without payment provided a windfall to the owner. The assessments are obligations based on statute, and the statute of
limitations for an action based on statute, including an assessment, is three years. (CCP §338; Swamp-Land Dist. No. 307 v. Glide 112 Cal. 85
(1896).) The District does not have to file a complaint to recover this money, but can file a lien and seek recovery on the tax rolls with other
charges. (H & S C §§5473.11, 6523.3.)
Environmental Review
Consideration of placing charges on the property tax roll is an administrative matter and is exempt from the requirements of the
California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency
while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has
adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing administrative
or maintenance activities.”
Financial Review
Below is the list of properties that remain unpaid for the solid waste and/ or wastewater services during the period of FY 2018-19 through FY
2021-22. Back billing amount owed vary from two, three, to four fiscal years depending on the service received but not paid.
Subject 8. Adopt Resolution No. 2023-984 Placing Liens on the FY 2023-24 Tax Roll
Meeting Jun 26, 2023 - Board of Directors Regular Meeting
Type Action
Recommended
Action
1. The Board of Directors approve the District to add the unpaid back billing charges to the
upcoming tax roll for FY 2023-24.
2. Adopt Resolution No. 2023-984 Certifying To the Board of Supervisors and County
Auditor a Statement of Delinquent and Unpaid Charges for Sewer and Other Services and
Requesting Collection with the Annual Taxes Imposing a Lien.
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Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the June 26, 2023 Board of Directors regular meeting at
District Headquarters and posted on the District’s website at www.cmsdca.gov. This matter will be the subject of a hearing.
Alternative Actions
1. Waive all past due charges for properties listed.
File Attachments
resolution_2023-984_liens.pdf (73 KB)
Exhibit A.pdf (763 KB)
procedure_script_delinquent_accounts.pdf (56 KB)
Proof 7935673 Costa Mesa SD Tax Roll Liens.pdf (92 KB)
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D. PUBLIC HEARINGS
Subject 9. Open Public Hearing Before Adopting the Biennial Budget for Fiscal Years 2023-
24 and 2024-25
Meeting Jun 26, 2023 - Board of Directors Regular Meeting
Type Procedural
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D. PUBLIC HEARINGS
Subject 10. Receive Comments
Meeting Jun 26, 2023 - Board of Directors Regular Meeting
Type Procedural
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D. PUBLIC HEARINGS
Subject 11. Close Public Comments
Meeting Jun 26, 2023 - Board of Directors Regular Meeting
Type Procedural
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D. PUBLIC HEARINGS
To: Board of Directors
Via: Scott Carroll, General Manager
From: Kaitlin Tran, Finance Manager
Date: June 26, 2023
Subject: Adopt Resolution No. 2023-985 Adopting the Biennial Budget for Fiscal Years 2023-24 and 2024-25.
Summary
Over the course of several meetings, staff received input from the Board of Directors and the public regarding the District’s proposed biennial
budget for Fiscal Years (FY) 2023-24 and 2024-25. Staff has incorporated all recommendations into the budget, as directed by the Board, and is
pleased to present the proposed budget for adoption. The total budget presented for adoption for FY 2023-24 is $15,386,200 and for FY 2024-
25 is $15,484,800, as shown in attachments A and B.
Recommendation
The Board of Directors Adopt Resolution No. 2023-985 Adopting the Biennial Budget for Fiscal 2023-24 and 2024-25.
Analysis
Proposed Budget FY 2023-24 (Attachment A):
The total proposed budget for FY 2023-24 is $15,386,200. The Solid Waste Fund proposed budget reflects a balanced budget of $7,024,900
which includes the final 6% rate increase from the 2019 Solid Waste Rate Study adopted by the Board and a 0.1% increase in new accounts for
services. Property tax revenues are unrestricted revenues previously recorded in the Solid Waste Fund for rate stabilization. Staff are proposing
the Board continue to transfer this revenue to the Solid Waste Fund through this budgetary process. The proposed property tax revenues are
$348,000 and $355,000 for FY 2023-24 and 2024-25, respectively. The Wastewater Fund reflects a balanced budget of $8,013,300 which
includes the rates increase from the 2022 Sewer Rate Study adopted by the Board and a 0.1% increase in new accounts for services.
Capital Outlay FY 2023-34
The proposed budget for FY 2023-34 includes a request of $46,400 from the Administration Capital Outlay budget to replace a rooftop air
conditioning curb unit, update AV project, replace IT server, and add signage for headquarters. The Headquarters and District Yard have been
identified as serving the needs of all residents. Amounts collected in the Facilities Revolving Fund are related to a facility that is of benefit to the
person who contributed the money. In the past, the District has used the Facilities Revolving Fund to support the purchase and installation of the
Solar Panels, purchase of the 290 Paularino building and the Drought Tolerant Landscape project. Staff are proposing to transfer $200,000 from
the Facilities Revolving Fund to the Wastewater Fund to support the District Yard Capital Outlay budget request for demolition of the District Yard
old hitch crafter building.
Proposed Budget FY 2024-25 (Attachment B):
The total proposed budget for FY 2024-25 is $15,484,800. This budget year does not include rate increases for the Solid Waste and the
Wastewater Funds; however, 0.1% of new accounts for services are added. The Solid Waste Fund proposed budget reflects a balanced budget
of $7,028,600. The most significant events in FY 2024-25 will be the new three-cart system and the new rate structure set by CR&R. A Solid
Subject 12. Adopt Resolution No. 2023-985 Adopting the Biennial Budget for Fiscal Years
2023-24 and 2024-25
Meeting Jun 26, 2023 - Board of Directors Regular Meeting
Type Action
Fiscal Impact Yes
Recommended
Action
The Board of Directors Adopt Resolution No. 2023-985 Adopting the Biennial Budget for
Fiscal Years 2023-24 and 2024-25.
Goals 8.3 Finance - Forecast revenues and expenditures
8.2 Finance - Adopt a balanced budget
8.0 Finance
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Waste Rate study in FY 2023-24 will determine if a rate adjustment is needed in FY 24-25. Staff will propose a budget amendment to the Board
of directors if a rate adjustment is needed. The Wastewater Fund reflects a balanced budget of $8,101,200.
Capital Outlay FY 2024-25
The proposed budget for FY 2024-25 includes a request for $50,000 for the Administration Capital Outlay budget to start designing the second
phase of the HQ Landscape project. Staff is proposing to transfer $50,000 from the Facilities Revolving Fund to the Wastewater Fund to support
beginning the second phase of the HQ Landscape project. The Board had approved the use of the Facilities Revolving Fund in the first phase of
the HQ Landscape project. The District Yard Capital Outlay budget requests a total of $500,000 to replace the 10-year-old combo cleaning truck.
The District has set aside $400,000 in the Asset Replacement Fund over the last 10 years to replace the truck. Staff are proposing the transfer of
$400,000 from the Asset Replacement Fund to the Wastewater Fund to help cover the cost.
Capital Improvement Projects (CIP)
The total budget of the proposed Capital Improvement Projects (CIP) for fiscal years 2023-24 and 2024-25 are $1,433,000 and $1,911,000,
respectively. At the March 23, 2023 Board Meeting, the Board of Directors approved to transfer $622,300 from the Asset Management Fund, into
the Wastewater fund and appropriate $622,300 to CIP # 341, Elden Force Main Redundancy. This action caused the level of reserves in the
Asset Management Fund to fall below $5 million. Therefore, during this budget cycle, staff are requesting to transfer $2,000,000 and $2,054,000,
in FYs 2023-24 and 2024-25, respectively, from the Wastewater fund to the Asset Management Fund.
Legal Review
District Counsel reviewed this staff report and prepared the resolutions that are attached hereto.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et.
seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of
the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not
include …. C. Continuing administrative or maintenance activities.”
Financial Review
Proposed FYs 2023-24 and 2024-25 Budgets reflects balanced budgets of $15,386,200 and 15,484,800, respectively.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the June 26, 2023 Board of Directors regular meeting at
District Headquarters and on District website www.cmsdca.gov.
Alternative Actions
1. Refer the matter back to staff for additional information.
File Attachments
Attachment A - 2023-24 Proposed Budget.pdf (714 KB)
Attachment B - 2024-25 Proposed Budget.pdf (736 KB)
Attachment C. Budget Resolution 2023-985.pdf (41 KB)
Affidavit 7932494 Costa Mesa Sanitary Proposed Biennial Budget.pdf (459 KB)
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D. PUBLIC HEARINGS
Subject 13. Close Public Hearing
Meeting Jun 26, 2023 - Board of Directors Regular Meeting
Type
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E. GENERAL MANAGER'S REPORTS
To: Board of Directors
From: Scott Carroll, General Manager
Date: June 26, 2023
Subject: California Special Districts Association (CSDA) Board of Directors Elections - Seat C Southern Network
Summary
Voting for CSDA Board of Directors, Seat C is now open. The deadline to cast votes is on July 14, 2023 at 5:00 pm.
Recommendation
That the Board of Directors approve selecting Vice President Arlene Schafer to serve on CSDA Board Directors, Seat C and direct the general
manager to cast the district's vote for Vice President Schafer.
Analysis
In February, nomination information and forms were mailed to every CSDA voting member agency. The leadership of CSDA is elected from its
six geographical networks. Each of the six networks have three seats on the board with staggered three-year terms. Candidates must be
affiliated with an independent special district that is a CSDA Regular Member in good standing located within the geographic network they seek
to represent.
The CSDA Board of Directors is the governing body responsible for all policy decisions related to CSDA’s member services, legislative advocacy,
education and resources. The Board of Directors is crucial to the operation of the association and to the representation of the common interests
of all California’s special districts before the Legislature and the state administration.
Commitment and Expectations:
Attend all Board meetings, held every other month at the CSDA office in Sacramento.
Participate on at least one committee, meets 3-5 times a year at the CSDA office in Sacramento.
Attend CSDA’s two annual events: Special Districts Legislative Days (held in the spring) and the CSDA Annual Conference (held in the
fall).
Complete all four modules of CSDA’s Special District Leadership Academy within two years.
Candidates
Arlene Schafer, Vice President, Costa Mesa Sanitary District
Al Nederhood, Director, Municipal Water District of Orange County
On February 27, 2023, The Board of Directors unanimously approve nominating and supporting Vice President Arlene Schafer as a candidate for
the California Special Districts Association Board of Directors Seat C - Southern Network
Legal Review
Not applicable
Environmental Review
Casting a vote for CSDA Board of Directors elections is an administrative matter and not a disturbance of the environment similar to grading or
construction and the discussion is not a project under CEQA or the District’s CEQA Guidelines.
Financial Review
Subject 1. California Special Districts Association (CSDA) Board of Directors Elections -
Seat C Southern Network
Meeting Jun 26, 2023 - Board of Directors Regular Meeting
Type Action
Fiscal Impact No
Recommended
Action
That the Board of Directors approve selecting Vice President Arlene Schafer to serve on
CSDA Board Directors, Seat C and direct the general manager to cast the district's vote for
Vice President Schafer.
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There are no financial impacts to the District. CSDA reimburses the district for traveling related expenses incurred for attending board and
committee meetings.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the June 26, 2023 Board of Directors regular meeting at
District Headquarters and on the District's website.
Alternative Actions
1. Select Al Nederwood to serve on CSDA Board of Directors, Seat C Southern Network.
2. Do not select anyone.
File Attachments
Schafer CSDA 2023 Board Election.pdf (179 KB)
Nederhood Qualifications for Candidacy.pdf (762 KB)
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F. ENGINEER'S REPORTS
To: Board of Directors
From: Mark Esquer, District Engineer
Date: June 26, 2023
Subject: Receive and File the District Engineer's Report and Capital Improvement Projects Status
Summary
The District Engineer has provided a memorandum with a brief summary of major capital or other engineering activities for the period of mid-
April to mid-May. The District Engineer's memorandum and Monthly Financial Report is attached.
Recommendation
The Board of Directors receive and file the Engineer's Report.
Analysis
Attached is information regarding project or technical sewer activities for the Board of Directors' use and information.
Legal Review
Not Applicable
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et.
seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of
the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not
include …. C. Continuing administrative or maintenance activities.”
Financial Review
The cost of preparing this report is contained within the operating budget. There are sufficient funds available in the adopted budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the June 26, 2023, Board of Directors Regular meeting
at District Headquarters and posted on the District’s website www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
2023-06 Financial Section for CIP Updates.pdf (87 KB)
2023 06 Monthly Engineers Report CMSD Memorandum.pdf (190 KB)
Subject 1. Receive and File the District Engineer's Report and Capital Improvement
Projects Status
Meeting Jun 26, 2023 - Board of Directors Regular Meeting
Type Action, Discussion
Preferred Date Jun 26, 2023
Fiscal Impact No
Budgeted Yes
Budget Source CMSD Operating Budget
Recommended
Action
The Board of Directors receive and file the Engineer's Report
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F. ENGINEER'S REPORTS
To: Board of Directors
Subject 2. Consider Approving a Budget Adjustment to 335 Sewer Siphon Lining Project
from Budget 334 Gisler Force Main Replacement
Meeting Jun 26, 2023 - Board of Directors Regular Meeting
Type Action, Discussion, Presentation
Preferred Date Jun 26, 2023
Fiscal Impact No
Budgeted No
Budget Source Wastewater Fund CIP Project 334 Gisler Force Main Replacement
Recommended
Action
Consider Approving a Budget Adjustment to 335 Sewer Siphon Lining Project from Budget
334 Gisler Force Main Replacement
From: Mark Esquer, District Engineer
Date: June 26, 2023
Subject: Consider Approving a Budget Adjustment to 335 Sewer Siphon Lining Project from Budget 334 Gisler Force Main
Replacement
Summary
The CIP #335 Phase 2 Sewer Siphon Lining project generally consisted of rejuvenating two (2) inverted siphon facilities (siphons) and
lining them with a cured-in-place pipe (CIPP). Insituform Technologies LLC. (Insituform) was awarded a construction contract in the amount
of $196,762 to rejuvenate the two (2) siphons: the AutoPlex siphon (two pipelines) located on Bristol near the Newport Beach Golf Course
and the Paularino Avenue siphon (One pipeline), located near the Hilton Hotel. The contract work included cleaning the siphons, repairing
and/or grouting holes, and installing the liners. The project work is being conducted because a 2020 evaluation indicated that all but two
siphons required immediate rehabilitation and/or lining work. these are two of the siphons that required rehabilitation.
Insituform started construction work during the week of April 10 and it was determined that the two siphons could not be lined because
large gushers, via holes in the pipelines, did not allow for grouting. Unless the holes could be grouted or patched, rehabilitation work could
not be conducted. The District is developing plans to address the AutoPlex siphon work by commissioning a third pipeline at that location
and lining it. Unfortunately, the Paularino Avenue siphon did not have the option of commissioning another pipe and sewage would
potentially exit the sewer siphon pipe. An emergency was declared to prevent a pipe collapse, stoppage due to sand inflow, and/or a
sanitary sewer overflow.
District staff decided to install water removal wells in an attempt to lower the groundwater level by 6 to 7 feet as the Paularino Siphon is
currently located about 6 to 7 feet below the groundwater level.
GCI Construction Inc. (GCI) was available to assist with the emergency operation activities, has experience with groundwater dewatering
projects, and was requested to mobilize materials, equipment, labor, and supplies for the emergency work. In order to mobilize quickly and
increase the opportunity for success, GCI subcontracted the installation of the groundwater dewatering wells to Griffin Dewatering LLC.
(Griffin) to install four (4) dewatering wells. District staff requested an additional two (2) as recommended by the geotechnical firm. The GCI
work has cost $262,000 to date and it is estimated that another $10,000 or so of work is yet to be completed.
The Insituform work involved a small credit (about $29,000) because labor for lining one AutoPlex pipe out of two pipes, was not used. The
District paid $168,000, out of the $197,000 lining contract. In addition, the Insituform emergency work cost the District another $220,000 in
bypass pumping, CCTV, and cleaning, among other costs. The Insituform work was $388,000.
The District will also pay RBH & Associated about $30,000 of extra work, including 152 hours of inspection, 28 hours of 1-1/2 time
inspection work, and 56 hours of Engineering principal time. The District also engaged a geotechnical firm to advise on well placement
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and number, well depth, and an estimate of water to removed to dry the District pipeline, for a cost of $4,030. The total delivery
(engineering plus inspection) for the emergency work was $34,030.
The total cost for the project and emergency services is estimated at $694,030.
Recommendation
That the Board of Directors approve the budget adjustment to transfer $75,000 from the CIP #334 Gisler Force Main Replacement budget
to CIP #335, Sewer Siphon Rehabilitation Phase 2 project.
Analysis
The emergency work required about 6 weeks of calendar time and included contractor work (4 contractors), engineering (2engineering firms), inspection, and assistance from the OC Public Works, City of Costa Mesa, and a few friends of CMSD. Some
minor manhole work at the AutoPlex Sewer Siphon and billing for road striping restoration has yet to be billed.
Legal Review
Not Applicable.
Environmental Review
Rehabilitating existing sewer pipeline is categorically exempt under the California Environmental Quality Act (CEQA) (Public Resources
Code Section 21000 et. seq.) under Section 15302 as a “Class 2” project as stated under 15302(c) “Replacement or reconstruction of
existing utility systems and/or facilities involving negligible or no expansion of capacity“.
Financial Review
The available CIP #335 Project construction funds, with encumbrance, is $408,362, as of May 31, 2023. This amount is not sufficient
to cover the cost for the emergency work, $522,000. Including a contingency of $10,000 for small items that trickle in for
payment, the District must move $75,000 to the #335 budget to cover the emergency expenses. District staff originally estimated
emergency work at $375,000. With the addition $75,000, a total emergency budget $450,000.
Staff is proposing the Board of Directors consider approving the budget adjustment to transfer $75,000 from the CIP #334 Gisler Force
Main Replacement budget to CIP #335, Sewer Siphon Rehabilitation Phase 2 project.
Account Description Account No. Balance Before Adjustment
(as of May 31, 2023)Increase/(Decrease)Total Ending Bala
CIP #334 Gisler FM Replacement 20-201334-4300 $463,960 ($75,000)$388,960
CIP #335 Sewer Siphon Lining 20-201335-4300 $408,362 $75,000 $483,362
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the June 26, 2023 Board of Directors meeting at
District Headquarters (290 Paularino Avenue) and posted on the District’s website at www.cmsdca.gov.
Alternative Actions
Refer the matter back to District staff for consideration of project alternatives and return to a future Board meeting. Emergency/extra work
authorized by the District must be paid, however.
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G. TREASURER'S REPORTS
To: Board of Directors
From: Marc Davis, District Treasurer
Date: June 26, 20223
Subject: Consider Adopting Resolution 2023-986 Approving the Statement of Investment Policy and Delegating the Investment
Function to the District Treasurer for Fiscal Year 2023-24
Summary
Attached is the proposed Statement of Investment Policy for Fiscal Year 2023-24 (Policy). The Policy documents the Board’s guidelines under
which the District Treasurer can invest the District’s idle funds.
Recommendation
That the Board of Directors adopt Resolution 2023-986 approving the Statement of Investment Policy and delegating the investment function to
the District Treasurer for Fiscal Year 2023-24.
Analysis
California Government Code §53646(a)(2) allows the District Treasurer to submit an annual investment policy to the Board for consideration. It is
not a requirement to do so, but staff believes it is prudent to continue this practice. The enclosed Policy documents the Board’s objectives
surrounding the selection of investments, as well as those investments in which the Board has authorized. It also provides limitations on specific
investments.
The responsibility for placing investments rests with the Board. California Government Code §53607 allows the Board to delegate the investment
function to the District Treasurer for a period of one year. The attached Resolution approves the Policy and delegates the investment function to
the District Treasurer for the 2023-24 fiscal year.
The Policy has been attached in two versions. A clean version that the Board will be considering for approval, and a red-lined version so that the
Board can review the proposed changes to the Policy. Once approved, the Policy will be distributed to the brokers assisting the District with the
investment of its idle funds.
Legal Review
District Counsel has reviewed Resolution 2023-986 as to form.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et.
seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of
the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6, “”Projects” does not
include….C. Continuing administrative or maintenance activities.”
Financial Review
The Statement of Investment Policy guides the Treasurer in how to invest the District’s idle funds. The amount of investment earnings to be
generated as a result of the investing function is based upon the market conditions at the time of investment.
Public Notice Process
Subject 1. Consider Adopting Resolution 2023-986 Approving the Statement of
Investment Policy and Delegating the Investment Function to the District
Treasurer for Fiscal Year 2023-24
Meeting Jun 26, 2023 - Board of Directors Regular Meeting
Type Action
Recommended
Action
That the Board of Directors adopt Resolution 2023-986 approving the Statement of
Investment Policy and delegating the investment function to the District Treasurer for fiscal
year 2023-24.
Goals 7.3 Evaluate the District’s investment policy
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Copies of this report are on file and will be included with the entire agenda packet for the June 26, 2023 Board of Directors regular meeting at
District Headquarters and on the District’s website at www.cmsdca,gov.
Alternative Actions
1. Do not adopt Resolution and retain investment function at the Board level
2. Refer the matter back to staff
Attachments
Attachment 1 – Resolution Number 2023-986
Attachment 2 – Statement of Investment Policy for Fiscal Year 2023-24
Attachment 3 – Statement of Investment Policy for Fiscal Year 2023-24 (redline version)
File Attachments
Attachment 1 - Investment Resolution No 2023-986.pdf (82 KB)
Attachment 2 - Statement of Investment Policy for Fiscal Year 2023-24.pdf (226 KB)
Attachment 3 - Statement of Investment Policy for Fiscal Year 2023-24 (Redline).pdf (244 KB)
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I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense reimbursement
of any kind is provided. Note: For meetings for which the per diem compensation is
sought, the Operations Code provides that such compensation is authorized for each
day’s service rendered as a Director at the request of the Board (not to exceed six
days in one month), and certain meetings are specified as being eligible as set forth
in District Operations Code § 3.01.030. For meetings not so listed, the Board must
approve the service for it to be eligible for the per day compensation.
Subject 1. Orange County Sanitation District (OCSD) - (Vice Secretary Ooten)
Meeting Jun 26, 2023 - Board of Directors Regular Meeting
Type
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I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense reimbursement
of any kind is provided. Note: For meetings for which the per diem compensation is
sought, the Operations Code provides that such compensation is authorized for each
day’s service rendered as a Director at the request of the Board (not to exceed six
days in one month), and certain meetings are specified as being eligible as set forth
in District Operations Code § 3.01.030. For meetings not so listed, the Board must
approve the service for it to be eligible for the per day compensation.
Subject 2. Santa Ana River Flood Protection Agency (SARFPA) - (Secretary Perry)
Meeting Jun 26, 2023 - Board of Directors Regular Meeting
Type
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I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense reimbursement
of any kind is provided. Note: For meetings for which the per diem compensation is
sought, the Operations Code provides that such compensation is authorized for each
day’s service rendered as a Director at the request of the Board (not to exceed six
days in one month), and certain meetings are specified as being eligible as set forth
in District Operations Code § 3.01.030. For meetings not so listed, the Board must
approve the service for it to be eligible for the per day compensation.
Subject 3. Independent Special Districts of Orange County (ISDOC) - (Vice President
Schafer)
Meeting Jun 26, 2023 - Board of Directors Regular Meeting
Type
6/22/23, 4:24 PM BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Public#58/62
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense reimbursement
of any kind is provided. Note: For meetings for which the per diem compensation is
sought, the Operations Code provides that such compensation is authorized for each
day’s service rendered as a Director at the request of the Board (not to exceed six
days in one month), and certain meetings are specified as being eligible as set forth
in District Operations Code § 3.01.030. For meetings not so listed, the Board must
approve the service for it to be eligible for the per day compensation.
Subject 4. California Special Districts Association (CSDA) - (Vice President Schafer)
Meeting Jun 26, 2023 - Board of Directors Regular Meeting
Type
6/22/23, 4:24 PM BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Public#59/62
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense reimbursement
of any kind is provided. Note: For meetings for which the per diem compensation is
sought, the Operations Code provides that such compensation is authorized for each
day’s service rendered as a Director at the request of the Board (not to exceed six
days in one month), and certain meetings are specified as being eligible as set forth
in District Operations Code § 3.01.030. For meetings not so listed, the Board must
approve the service for it to be eligible for the per day compensation.
Subject 5. Special District Risk Management Authority (SDRMA) - (President Scheafer)
Meeting Jun 26, 2023 - Board of Directors Regular Meeting
Type
6/22/23, 4:24 PM BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Public#60/62
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense reimbursement
of any kind is provided. Note: For meetings for which the per diem compensation is
sought, the Operations Code provides that such compensation is authorized for each
day’s service rendered as a Director at the request of the Board (not to exceed six
days in one month), and certain meetings are specified as being eligible as set forth
in District Operations Code § 3.01.030. For meetings not so listed, the Board must
approve the service for it to be eligible for the per day compensation.
Subject 6. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55,
Operations Code Section 3.01.030
Meeting Jun 26, 2023 - Board of Directors Regular Meeting
Type
6/22/23, 4:24 PM BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Public#61/62
L. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
Subject 1. Oral Communications and Director Comments
Meeting Jun 26, 2023 - Board of Directors Regular Meeting
Type Discussion
6/22/23, 4:24 PM BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Public#62/62
O. CLOSING ITEMS
The next regular meeting of the Costa Mesa Sanitary District Board of Directors will be held at 4:30 p.m. on Monday, July 24, 2023 in the
District's Boardroom, located at 290 Paularino Avenue, Costa Mesa, CA 92626.
Subject 1. Adjourn
Meeting Jun 26, 2023 - Board of Directors Regular Meeting
Type Procedural