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Tuesday, June 13, 2023
Board of Directors Study Session
Time: 8:00 a.m.
Location: Costa Mesa Sanitary District - 290 Paularino Ave., Costa Mesa, CA 92626
***
The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which will be
made available at the start of the meeting) or by visiting www.youtube.com/CostaMesaSanitary.
***
To participate in the meeting by computer:
1. Copy and past the following into your browser - https://us02web.zoom.us/join
2. Enter the Meeting ID number - 825 2896 6090
3. Click "Join."
***
To join the meeting with a mobile device:
1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store (for Apple
devices)
2. Open the Zoom app. Select "Join a Meeting."
3. Enter Zoom Meeting ID. Select "Join Meeting."
***
To join the meeting by phone:
1. Call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 825 2896 6090#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass this step.
***
Public Comments: Members of the public can submit any comments in real time during the meeting or
prior to the meeting in writing for the Board of Directors' consideration by sending them to the District
Clerk, Noelani Middenway, at nmiddenway@cmsdca.gov. Those comments will be made part of the
official public record of the meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of the
agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a
majority of the Board after the packet is prepared, a copy of that writing may be obtained from the
District Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours prior
to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
1. Roll Call - (If absences occur, consider whether to deem those absences excused based on facts presented for the absence
– such determination shall be the permission required by law.)
B. PUBLIC COMMENTS - This time has been set aside for persons in the audience to make comments on items
within the subject matter jurisdiction of the Costa Mesa Sanitary District that are not listed on this agenda.
Members of the public will have the opportunity to address the Board of Directors about all other items on this
agenda at the time those items are considered. Under the provisions of the Brown Act, the Board of Directors is
prohibited from taking action on oral requests but may refer the matter to staff or to a subsequent meeting. The
Board of Directors will respond after public comment has been received. Please state your name. Each speaker
will be limited to four (4) continuous minutes.
1. Public Comments
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C. ITEMS OF STUDY
1. Introducing CMSD New Employees: Marissa Pereyda, Management Analyst II & Alejandro (Alex) Ornelas, Facilities
Maintenance Worker
2. Receive and File April & May 2023 Code Enforcement Officer Report
3. Receive and File Legislative Report
4. Discussion Regarding Pension and Other Post Employment Benefits Assets/Liabilities
5. Proposed No Bidding Requirement Changes to the District Operations Code Chapter 4.04 Purchasing
D. CLOSING ITEMS
1. Oral Communications and Director Comments
2. Adjournment
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Tuesday, June 13, 2023
Board of Directors Study Session
Time: 8:00 a.m.
Location: Costa Mesa Sanitary District - 290 Paularino Ave., Costa Mesa, CA 92626
***
The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which will be
made available at the start of the meeting) or by visiting www.youtube.com/CostaMesaSanitary.
***
To participate in the meeting by computer:
1. Copy and past the following into your browser - https://us02web.zoom.us/join
2. Enter the Meeting ID number - 825 2896 6090
3. Click "Join."
***
To join the meeting with a mobile device:
1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store (for Apple
devices)
2. Open the Zoom app. Select "Join a Meeting."
3. Enter Zoom Meeting ID. Select "Join Meeting."
***
To join the meeting by phone:
1. Call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 825 2896 6090#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass this step.
***
Public Comments: Members of the public can submit any comments in real time during the meeting or
prior to the meeting in writing for the Board of Directors' consideration by sending them to the District
Clerk, Noelani Middenway, at nmiddenway@cmsdca.gov. Those comments will be made part of the
official public record of the meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of the
agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a
majority of the Board after the packet is prepared, a copy of that writing may be obtained from the
District Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours prior
to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
Michael Scheafer, President
Arlene Schafer, Vice President
Subject 1. Roll Call - (If absences occur, consider whether to deem those absences
excused based on facts presented for the absence – such determination shall be
the permission required by law.)
Meeting Jun 13, 2023 - Board of Directors Study Session
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Type Procedural
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Arthur Perry, Secretary
Robert Ooten, Vice Secretary
Brett Eckles, Director
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B. PUBLIC COMMENTS - This time has been set aside for persons in the audience to
make comments on items within the subject matter jurisdiction of the Costa Mesa
Sanitary District that are not listed on this agenda. Members of the public will have
the opportunity to address the Board of Directors about all other items on this
agenda at the time those items are considered. Under the provisions of the Brown
Act, the Board of Directors is prohibited from taking action on oral requests but may
refer the matter to staff or to a subsequent meeting. The Board of Directors will
respond after public comment has been received. Please state your name. Each
speaker will be limited to four (4) continuous minutes.
Subject 1. Public Comments
Meeting Jun 13, 2023 - Board of Directors Study Session
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Type Procedural
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C. ITEMS OF STUDY
To: Board of Directors
From: Scott Carroll, General Manager
Date: June 13, 2023
Subject: Introducing CMSD New Employees: Marissa Pereyda, Management Analyst II & Alejandro (Alex) Ornelas, Facilities
Maintenance Worker
Summary
Staff successfully recruited and filled two open positions within the organization. The Management Analyst II position is responsible for all solid
waste programs while the Facilities Maintenance Worker is responsible for building and grounds maintenance at HQ and the Robin Hamers
Yard.
Recommendation
That the Board of Directors receive and file this report
Analysis
Ms. Marissa Pereyda, Management Analyst II, began working at CMSD on May 15, 2023. Ms. Pereyda has previous solid waste management
experience from her past employers that included the Cities of Upland, Hesperia and Montclair. Ms. Pereyda will report to the general manager.
Mr. Alejandro (Alex) Ornelas, Facilities Maintenance Worker, begin working at CMSD on May 30, 2023. Mr. Ornelas has previous maintenance
experience from his past employers that included the Cities of Newport Beach, Cerritos, and Garden Grove. Mr. Ornelas will report to the district
engineer.
Please welcome Ms. Pereyda and Mr. Ornelas to the CMSD Team!
Legal Review
Not applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et.
seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of
the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not
include …. C. Continuing administrative or maintenance activities.”
Financial Review
There are no financial impacts to the district as both positions are funded in the budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the June 13, 2023 Board of Directors Study
Session meeting held at District headquarters (290 Paularino Ave, Costa Mesa, CA 92626) and posted on the District’s website.
Alternative Actions
Not applicable.
Subject 1. Introducing CMSD New Employees: Marissa Pereyda, Management Analyst II &
Alejandro (Alex) Ornelas, Facilities Maintenance Worker
Meeting Jun 13, 2023 - Board of Directors Study Session
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Type Discussion
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C. ITEMS OF STUDY
To: Board of Directors
Via: Scott Carroll, General Manager
From: David Griffin, Code Enforcement Officer
Date: June 13, 2023
Subject: Receive and File April & May 2023 Code Enforcement Officer Report
Summary
This report summarizes major points for three ordinance enforcement topics covering scavenging, graffiti on trash carts, and trash container
enforcement. For the month of April and May, 2023, the CMSD Code Enforcement Officer (CEO) focused his efforts on patrols in various parts of
the community. The goal is to identify and deter instances of scavenging and residential trash carts left within the public view.
Recommendation
That the Board of Directors receives and files this report.
Analysis
In the month of April, Officer Griffin observed one individual rummaging through a trash cart on Babb Street. In May, Officer Griffin observed 4
individuals searching in trash carts on Ogle Street, Cabrillo/Orange Avenue and on Coronado Drive. All individuals were advised of the district's
scavenging law and given verbal warnings before they went on their way.
In the month of April, Officer Griffin issued 125 first warnings notices (yellow tag) to residential properties for having their trash carts in public
view. In May, Officer Griffin issued 111 first warning notices. No one received a second warning notice (red tag).
Officer Griffin did not observe graffiti on trash carts in the months of April and May.
To address resident concerns, Officer Griffin is patrolling streets by 6:30 a.m.
Legal Review
Not applicable.
Environmental Review
Code enforcement activities and reporting are not a disturbance of the environment similar to grading or construction and do not constitute a
project under CEQA or the District’s CEQA Guidelines.
Financial Review
Officer Griffins' activities are funded in the adopted budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the June 13, 2023 Board of Directors Study Session
meeting at District Headquarters and posted on the District’s website.
Alternative Actions
1. Direct staff to report back with more information.
File Attachments
Subject 2. Receive and File April & May 2023 Code Enforcement Officer Report
Meeting Jun 13, 2023 - Board of Directors Study Session
Access Public
Type Discussion
Goals 2.0 Solid Waste
2.9 Solid Waste - Enhance Code Enforcement presence
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CEO Report April 2023.doc (850 KB)
CEO Report May 2023.doc (1,676 KB)
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C. ITEMS OF STUDY
To: Board of Directors
Via: Scott Carroll, General Manager
From: Gina Terraneo, Management Analyst II
Date: June 13, 2023
Subject: Legislative Update
Summary
The Legislative Report provides the Board of Directors with analyses of measures pending at the state and congressional levels that are of
interest to the District. On July 22, 2010, the Board of Directors gave authority to the President to write support and/or opposition letters on
behalf of the Board if that position has already been taken by an agency of which the District is a member. For all other bills, staff
recommendations for formal District positions on legislation will be agendized and presented for Board action at their regular Board of Directors
meetings. When the Board takes formal action on a piece of legislation, the President will advocate the support or opposition of individual bills as
approved by the Board.
Recommendation
That the Board of Directors receives and files the Legislative Report.
Analysis
As of June 5, 2023, the following Congressional and State bills of interest have been introduced and are summarized in the attached Legislative
Reports:
CONGRESS
SUPPORT: None
OPPOSE: None
WATCH:
HR 250 - Clean Water SRF Parity Act
HR 490 - Federal Infrastructure Bank Act of 2023
HR 651 - COMPOST Act
HR 652 - Zero Food Waste Act
HR 1729 - Water Affordability, Transparency, Equity, and Reliability Act of 2023
HR 2964 - WIPPES Act
S 115 - Clean Water Allotment Modernization Act of 2023
S 177 - Zero Food Waste Act
S 179 - COMPOST Act
S 938 - Water Affordability, Transparency, Equity, and Reliability Act of 2023
S 1189 - Recycling Infrastructure and Accessibility Act of 2023
S 1194 - Recycling and Composting Accountability Act
S 1350 - WIPPES Act
CA STATE LEGISLATURE
Subject 3. Receive and File Legislative Report
Meeting Jun 13, 2023 - Board of Directors Study Session
Access Public
Type Discussion, Receive and File
Goals 6.6 Administrative Management - Stay informed of Federal and State legislation
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SUPPORT:
AB 759 - Sanitary districts
OPPOSE: None
WATCH:
AB 2 - Recycling: solar photovoltaic modules
AB 30 - Atmospheric Rivers: Research, Mitigation, and Climate Forecasting Program
AB 234 - Microparticles
AB 246 - Product safety: menstrual products: perfluoroalkyl and polyfluoroalkyl substances (PFAS)
AB 281 - Planning and zoning: housing: postentitlement phase permits
AB 400 - Local agency design-build projects: authorization
AB 453 - District-based elections
AB 513 - California Individual Assistance Act
AB 557 - Open meetings: local agencies: teleconferences
AB 573 - Organic waste: meeting recovered organic waste product procurement targets
AB 660 - Food labeling: quality dates, safety dates, and sell by dates
AB 727 - Product safety: cleaning products: perfluoroalkyl and polyfluoroalkyl substances
AB 735 - Workforce development: utility careers
AB 817 - Open meetings: teleconferencing: subsidiary body
AB 895 - Solid waste: management
AB 909 - Solid Waste Disposal and Codisposal Site Cleanup Program
AB 1100 - Employment: workweek
AB 1290 - Product safety: plastic packaging: substances
AB 1347 - Solid waste: paper waste: proofs of purchase
AB 1423 - Product safety: perfluoroalkyl and polyfluoroalkyl substances: artificial turf or synthetic surfaces
AB 1453 - Coastal resources: State Coastal Conservancy: grants: ocean waste
AB 1548 - Greenhouse Gas Reduction Fund: grant program: recycling infrastructure projects
AB 1594 - Medium- and heavy-duty zero-emission vehicles: public agency utilities
AB 1660 - Cosmetic products: perfluoroalkyl and polyfluoroalkyl substances (PFAS)
AB 1705 - Solid waste facilities: state policy goals
SB 34 - Surplus land disposal: violations: Orange County
SB 265 - Cybersecurity preparedness: critical infrastructure sectors
SB 353 - Beverage containers: recycling
SB 518 - Elections: certification of results
SB 552 - Solid waste: single-use foodware accessory and single-use food packaging
SB 568 - Electronic waste: export
SB 613 - Organic waste: reduction goals: local jurisdictions: low-population exemption
SB 615 - Vehicle traction batteries
SB 706 - Public contracts: progressive design-build: local agencies
SB 728 - Plastic gift cards: prohibition
SB 752 - Solid waste: collection service: disruptions
SB 769 - Local government: fiscal and financial training
SB 777 - Solid waste: reusable grocery bags and recycled paper bags
SB 778 - Excavations: subsurface installations
SB 790 - Public records: contracts for goods and services
Research for the legislative report is sourced from legislative analyses compiled by various organizations and agencies, including the California
Special Districts Association, CalRecycle, and Orange County Sanitation District.
Important Dates on the State Legislative Calendar:
June 2 – Last day for each house to pass bills introduced in that house
June 15 – State Budget deadline
July 14 – Last day for policy committees to meet and reports bills; Summer Recess begins upon adjournment of session provided Budget Bill
has been passed
August 14 – Legislature reconvenes from Summer Recess
September 1 – Last day for fiscal committees to meet and report bills to the floor
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September 8 – Last day to amend on the floor
September 14 – Last day for each house to pass bills
Legal Review
Not applicable
Environmental Review
Consideration of pending legislation is an administrative matter and is exempt from the requirements of the California Environmental Quality Act
(CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to
list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing
Procedures” that state on page 6 ”Projects” does not include …. C. Continuing administrative or maintenance activities.”
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the June 13, 2023 Board of Directors Study
Session meeting held at District headquarters (290 Paularino Ave, Costa Mesa, CA 92626) and posted on the District’s website.
Alternative Actions
1. Direct staff to report back with more information.
File Attachments
Legislative Analysis - Congressional.pdf (327 KB)
Legislative Analysis - State.pdf (414 KB)
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C. ITEMS OF STUDY
To: Board of Directors
From: Marc Davis, District Treasurer
Date: June 13, 2023
Subject: Discussion Regarding Pension and Other Post Employment Benefits Assets/Liabilities
Summary
As previously requested by the Board, Staff was directed to provide additional information related to the District's pension and other post-
employment benefits (OPEB) assets/liabilities.
Recommendation
That the Board of Directors receive and file this report.
Analysis
The District contracts with California Public Employees’ Retirement System (CalPERS) for District employees to participate in the CalPERS
retirement system. CalPERS is governed by the Public Employees’ Retirement Law (PERL). Employees hired on or before July 1, 2011 are
enrolled in the Classic plan, 2% at 55. Employees hired between July 1, 2011 to December 31, 2012 are enrolled in the Classic Tier 2 plan, 2%
at 60. Employees hired after January 1, 2013 are enrolled in the Public Employees’ Pension Reform Act (PEPRA) plan, 2% at 62. Employees
pay the employee contribution, and the District pays the employer contribution. The employer’s contribution rates are different for each plan and
could vary from year to year. Over the last ten years, the employer’s contribution rates fluctuated between 9.3% and 13.26% for the Classic plan,
7.5% and 10.87% for the Classic Tier 2 plan and 6.7% and 8% for the PEPRA plan.
The Governmental Accounting Standards Board (GASB) adopted GASB Statements 68 and 75 to be effective for years ending June 30, 2015
and June 30, 2017 that required local governments to place its pension and OPEB plans on the face of the financial statements. In it most
recent audited financial statements, the District reported the following. The pension and OPEB assets/liabilities are actuarily determined.
Year Ended
Pension
Asset/
(Liability)
OPEB
Asset/
(Liability)
2022 $252,347 $232,927
2021 (245,093)63,887
2020 (153,318)54,494
2019 (89,267)43,528
2018 (105,177)36,459
2017 (384,021)224,484
2016 (274,712)214,429
2015 (270,680)97,448
As of June 30, 2022, the actuarial assumptions for the pension were as follows:
Discount rate 7.15%
Inflation 2.50%
Salary increases varies by entry age and service
Mortality rate derived using CalPERS membership data for all funds
Post retirement benefit increase cost of living up to 2.50%
As of June 30, 2022, the actuarial assumptions for OPEB were as follows:
Subject 4. Discussion Regarding Pension and Other Post Employment Benefits
Assets/Liabilities
Meeting Jun 13, 2023 - Board of Directors Study Session
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Goals 8.0 Finance
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Discount rate 6.50%
Inflation 2.26%
Payroll increases 3.25%
Pre-65 Healthcare trend rates 5.60% trending down to 3.00%
Post-65 healthcare trend rates 6.25% trending down to 5.60%
Morbidity/Mortality Per CalPERS 2017 study
Percent married 80% of all future retirees would enroll a spouse
The above actuarially determined assets and liabilities are sensitive to the discount rate selected by the actuary. As of June 30, 2022, the
sensitivity of the discount rates were to decrease or increase by 1.00% were as follows:
Pension
Discount Rate
Pension
Asset/
(Liability)
6.15%$(270,097)
7.15% (current)252,093
8.15%684,244
OPEB
Discount Rate
OPEB
Asset/
(Liability)
5.50%$186,494
6.50% (current)232,927
7.50%270,677
The following table shows how the actuarially determined OPEB asset/liability would change due to a 1.00% change as of June 30, 2022 in
healthcare costs.
Discount Rate
OPEB
Asset/
(Liability)
Decrease 1.00%$279,325
Current 232,927
Increase 1.00%173,168
The pension assumptions and actuarially determined asset were based on a valuation as of June 30, 2020 rolled forward to 2021, an the OPEB
assumptions and actuarially determined assert were based on a valuation as of June 30, 2021.
When the District hires new employees, the census data for the employees is communicated to the actuary and that data will be used in the next
actuarial valuation. An actuarial valuation occurs every two years. Staff is unable to determine long-term impacts on the pension and OPEB
assets/liabilities since the value is actuarially determined. Staff can provide the Board with the estimated pension contribution amounts for new
employees. These would be based on the current employer contribution rates.
Legal Review
Legal review is not required.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et.
seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of
the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6, “”Projects” does not
include….C. Continuing administrative or maintenance activities.”
Financial Review
There is no financial impact associated with providing information related to the District's pension and OPEB assets/liabilities.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the June 13, 2023 Board of Directors study session at
District Headquarters (290 Paularino Avenue) and on the District’s website at www.cmsdca.gov.
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Alternative Actions
Refer the matter back to staff.
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C. ITEMS OF STUDY
To: Board of Directors
From: Mark Esquer, District Engineer
Date: June 13, 2023
Subject: Proposed No Bidding Requirement Changes to the District Operations Code Chapter 4.04 Purchasing
Summary
District staff propose a change to the No Bidding Requirement from $5,000 to $10,000. This change will provide for increased purchasing
authority to address increases in materials, equipment, and resource cost(s) over the past couple of decades. This proposed No-Bidding limit
increase will also reduce certain costs associated with specification development (plans and specs) and decrease project livery time.
Based on various inflation indexes, like ENR Construction costs or CPI-U Los Angeles, buying power has decreased significantly. Compared to
2000 and 2010, today costs are about 200% ($10,000) and 142% ($7,100) higher, respectively, to purchase the same $5,000 in services,
materials, and resources. In addition, specification and/or bidding document development for purchases greater than $5,000 but $10,000, or
less, impact delivery cost by an additional 20% to 100%. This is because the cost for scope of work development may cost as much or more
than the service being requested. Specifications and bidding documents must be developed to properly convey quality requirements, equipment
requirements, and ensure that bid information is provided equitably to contractors.
Orange County Sanitation District (OC San) and Irvine Ranch Water District (IRWD) No Bidding Limits are $10,000 and $32,000.
Recommendation
That the Board of Directors provide comments, and direct staff to bring this item to the June 26, 2023 Board of Directors meeting for considering
adopting an ordinance.
Analysis
In 2010, the district adopted the Uniform Public Construction Cost Accounting Act (UPCCAA) procedures. Those procedures require developing
and maintaining a list of qualified contractors and the notification of those contractors of work to be done by informal and formal bidding
procedures. The district maintains a list of qualified contractors on its website. The state sets limits for informal and formal bidding procedures as
well a limit when no bids are required. The UPCCAA bidding limits are as follows:
- Public projects of $60,000 or less do not require bids. Contracts are signed by the governing body's authorized employee.
- Public projects of $200,000 or less may be let to contract by informal bidding procedures. Contracts are signed by the governing body's
authorized employee.
- Public projects of more than $200,000 must be let to contract by formal bidding procedures. Contracts are signed by the governing body.
The district's purchasing policy has more stringent bidding limits than the UPCCAA allows for, as described below.
- $5,000 or less: Any purchases of $5,000 or less may be awarded by the general manager. No bids are required.
- $5,001 - $30,000: If practical, staff must try to obtain at least three (3) bids. Notice inviting bids are not required. The general manager is
authorized to sign contacts.
- #30,001 - $125,000: Informal bidding procedures shall be used. The general manager is authorized to sign contracts.
- $125,001 and greater: Formal bidding procedures shall be used. The Board of Directors will approve and sign contracts.
Staff is recommending an increase in the no bid limits in order to provide for faster and less expensive services, equipment, materials, and/or
resource delivery. Adoption of the proposed No Bidding Requirement increase would allow the General Manger’s authority to award material,
services, equipment, and/or resources of $10,000, or less, without bidding. The current limit is $5,000.
Subject 5. Proposed No Bidding Requirement Changes to the District Operations Code
Chapter 4.04 Purchasing
Meeting Jun 13, 2023 - Board of Directors Study Session
Access Public
Type Discussion, Presentation
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As information, staff has reviewed the Consumer Price Index, Urban area, Los Angeles (CPI-U LA) and the Engineering News Record Price
Index for Construction (ENR) to understand the buying power difference over the past several years. Based on the two indexes, today it takes
between $10,454 and $9,050 to purchase what $5,000 bought in 2000 and between $6,800 and $7,400 to purchase what $5,000 bought in
2010. In addition, it takes between $2,000 and $10,000, to develop specifications and/or bidding documents, depending on the type and
complexity of procurement. These delivery costs would be saved or reduce for procurements between $5,000 and $10,000. Delivery of the
procurements would also be expedited. As an example, the District would save between 2 and 4 weeks by not developing specifications, bidding
documents, bidding, and accepting bids.
Over the past 12 months, the District issued twenty three (23) Purchase Orders (PO) of $5,000, or less, and an additional twelve (12) POs
between $10,000 to $5,001. Approving the staff recommended No Bidding Requirement limit would increase the non-bid POs by an estimated
50%.
Legal Review
Legal Counsel will review this item prior to submitting an item for Board action.
Environmental Review
The consideration of modifying bid limits is an administrative matter and not a disturbance of the environment similar to grading or construction
and does not constitute a project under CEQA or the District’s CEQA Guidelines.
Financial Review
There is no anticipated financial impact to the District for adopting the staff recommended change. The cost to deliver services, materials,
equipment, among other resources between $5,001 and $10,000 may actually decrease and delivery time reduced.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the June 13, 2023 Board of Directors study session at
District Headquarters (290 Paularino Avenue) and posted on the District's website at www.cmsdca.gov.
Alternative Actions
1. Do not approve the staff recommended changes to the Purchasing Provisions revisions to the District's Operations Code.
File Attachments
2023 06 MAE Proposed OPERATIONS CODE_2020 Changes.pdf (126 KB)
2023 06 MAE Proposed OPERATIONS CODE_2020 Changes.docx (89 KB)
6/8/23, 1:11 PM BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Private?open&login#15/16
D. CLOSING ITEMS
Subject 1. Oral Communications and Director Comments
Meeting Jun 13, 2023 - Board of Directors Study Session
Access Public
Type
6/8/23, 1:11 PM BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Private?open&login#16/16
D. CLOSING ITEMS
The next Study Session of the Costa Mesa Sanitary District Board of Directors will be held at 8:00 a.m. on Tuesday, July 11, 2023 in the District's
Boardroom, located at 290 Paularino Avenue, Costa Mesa, CA 92626.
Subject 2. Adjournment
Meeting Jun 13, 2023 - Board of Directors Study Session
Access Public
Type Procedural