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Tuesday, May 9, 2023
Board of Directors Study Session
Time: 8:00 a.m.
Location: Costa Mesa Sanitary District - 290 Paularino Ave., Costa Mesa, CA 92626
***
The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which will be
made available at the start of the meeting) or by visiting www.youtube.com/CostaMesaSanitary.
***
To participate in the meeting by computer:
1. Copy and past the following into your browser - https://us02web.zoom.us/join
2. Enter the Meeting ID number - 825 2896 6090
3. Click "Join."
***
To join the meeting with a mobile device:
1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store (for Apple
devices)
2. Open the Zoom app. Select "Join a Meeting."
3. Enter Zoom Meeting ID. Select "Join Meeting."
***
To join the meeting by phone:
1. Call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 825 2896 6090#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass this step.
***
Public Comments: Members of the public can submit any comments in real time during the meeting or
prior to the meeting in writing for the Board of Directors' consideration by sending them to the District
Clerk, Noelani Middenway, at nmiddenway@cmsdca.gov. Those comments will be made part of the
official public record of the meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of the
agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a
majority of the Board after the packet is prepared, a copy of that writing may be obtained from the
District Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours prior
to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
1. Roll Call - (If absences occur, consider whether to deem those absences excused based on facts presented for the absence
– such determination shall be the permission required by law.)
B. PUBLIC COMMENTS - This time has been set aside for persons in the audience to make comments on items
within the subject matter jurisdiction of the Costa Mesa Sanitary District that are not listed on this agenda.
Members of the public will have the opportunity to address the Board of Directors about all other items on this
agenda at the time those items are considered. Under the provisions of the Brown Act, the Board of Directors is
prohibited from taking action on oral requests but may refer the matter to staff or to a subsequent meeting. The
Board of Directors will respond after public comment has been received. Please state your name. Each speaker
will be limited to four (4) continuous minutes.
1. Public Comments
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C. ITEMS OF STUDY
1. Consider appointing one member to the Citizens Advisory Committee to serve a two-year term ending in March 2025
2. Receive and File Waste Composition Studies #5 from Michael Balliet Consulting
3. Battery Recycling Contest - Final Report
4. Preliminary Biennial Budget 2nd Review for Fiscal Years 2023-24 and 2024-25
5. Project #335 Sewer Siphon Rehabilitation Phase II Emergency Update - Oral Report
D. CLOSING ITEMS
1. Oral Communications and Director Comments
2. Adjournment
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Tuesday, May 9, 2023
Board of Directors Study Session
Time: 8:00 a.m.
Location: Costa Mesa Sanitary District - 290 Paularino Ave., Costa Mesa, CA 92626
***
The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which will be
made available at the start of the meeting) or by visiting www.youtube.com/CostaMesaSanitary.
***
To participate in the meeting by computer:
1. Copy and past the following into your browser - https://us02web.zoom.us/join
2. Enter the Meeting ID number - 825 2896 6090
3. Click "Join."
***
To join the meeting with a mobile device:
1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store (for Apple
devices)
2. Open the Zoom app. Select "Join a Meeting."
3. Enter Zoom Meeting ID. Select "Join Meeting."
***
To join the meeting by phone:
1. Call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 825 2896 6090#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass this step.
***
Public Comments: Members of the public can submit any comments in real time during the meeting or
prior to the meeting in writing for the Board of Directors' consideration by sending them to the District
Clerk, Noelani Middenway, at nmiddenway@cmsdca.gov. Those comments will be made part of the
official public record of the meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of the
agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a
majority of the Board after the packet is prepared, a copy of that writing may be obtained from the
District Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours prior
to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
Michael Scheafer, President
Arlene Schafer, Vice President
Subject 1. Roll Call - (If absences occur, consider whether to deem those absences
excused based on facts presented for the absence – such determination shall be
the permission required by law.)
Meeting May 9, 2023 - Board of Directors Study Session
Access Public
Type Procedural
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Arthur Perry, Secretary
Robert Ooten, Vice Secretary
Brett Eckles, Director
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B. PUBLIC COMMENTS - This time has been set aside for persons in the audience to
make comments on items within the subject matter jurisdiction of the Costa Mesa
Sanitary District that are not listed on this agenda. Members of the public will have
the opportunity to address the Board of Directors about all other items on this
agenda at the time those items are considered. Under the provisions of the Brown
Act, the Board of Directors is prohibited from taking action on oral requests but may
refer the matter to staff or to a subsequent meeting. The Board of Directors will
respond after public comment has been received. Please state your name. Each
speaker will be limited to four (4) continuous minutes.
Subject 1. Public Comments
Meeting May 9, 2023 - Board of Directors Study Session
Access Public
Type Procedural
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C. ITEMS OF STUDY
To: Board of Directors
From: Noelani Middenway, CMC
Date: May 9, 2023
Subject: Consider appointing one member to the Citizens Advisory Committee to serve a two-year term ending in March 2025
Summary
There are currently two vacancies on the Citizens Advisory Committee (CAC) that require the Board to appoint new members to serve on the
committee.
Analysis
The Citizens Advisory Committee (CAC) consists of 11 members that provide advisory input on subject matters desired by the Board of
Directors. CAC members serve staggered two year terms. Two vacancies exist with a term ending March 2025.
One application has been received and is included with this report for Board consideration. The following individual has submitted an application:
Sue Lester
Recommendation
That the Board of Directors appoint one member to the Citizens Advisory Committee to serve a two-year term ending in March 2025.
Legal Review
Not applicable.
Environmental Review
Appointing members to the Citizens Advisory Committee is an administrative matter, which will not result in direct or indirect physical changes to
the environment similar to grading or construction and is not considered a project under CEQA.
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the May 9, 2023 Board of Directors Study Session at
District Headquarters and posted on the District’s website.
Alternative Actions
Refer the matter back to staff.
File Attachments
Subject 1. Consider appointing one member to the Citizens Advisory Committee to serve a
two-year term ending in March 2025
Meeting May 9, 2023 - Board of Directors Study Session
Access Public
Type Action
Recommended
Action
That the Board of Directors appoint one member to the Citizens Advisory Committee to fill
one vacancy for the term ending in March 2025
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lester.pdf (151 KB)
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C. ITEMS OF STUDY
To: Board of Directors
From: Scott Carroll, General Manager
Date: May 9, 2023
Subject: Receive and File Waste Composition Studies #5 from Michael Balliet Consulting
Summary
On April 3, 2023, Michael Balliet Consulting (MBC) performed two waste composition studies to determine the amount of organic waste
contamination in mixed-waste collection routes. This report, along with the attachments, describes MBC findings.
Recommendation
That the Board of Directors provide comments regarding the results of the Solid Waste Characterization Studies conducted on April 3, 2023.
Analysis
The focus area for the first study included a mixed waste route collecting on Placentia Avenue to the west, Harbor Boulevard to the east, 19
Street to the south, and Hamilton to the north. The material was transported to CR&R's transfer station in Stanton and dumped onto a clean
sorting area in order for the material to be sorted. A total of 247.64 pounds of mixed waste was sorted into six material type categories, the
categories and their respective weights are included below:
CATEGORY TOTAL POUNDS PERCENTAGE
Green Waste 21.10 8.52%
Food Waste 39.90 16.11%
Paper and Cardboard 41.30 16.68%
Recyclable Containers 14.50 5.86%
Other Recyclables 18.60 7.51%
Trash 112.24 45.32%
The second study was focused on a route collecting in the Republic Homes development, bounded by Canyon Drive to the west, Placentia
Avenue to the east, 19 Street to the south, and Wilson Street to the north. A total of 326.74 pounds of mixed waste was sorted into six material
type categories, the categories and their respective weights are included below:
CATEGORY TOTAL POUNDS PERCENTAGE
Green Waste 53.30 16.31%
Food Waste 36.50 11.17%
Paper and Cardboard 48.24 14.76%
Recyclable Containers 26.50 8.11%
Other Recyclables 27.70 8.48%
Trash 134.50 41.16%
Subject 2. Receive and File Waste Composition Studies #5 from Michael Balliet Consulting
Meeting May 9, 2023 - Board of Directors Study Session
Access Public
Type Discussion
Goals 2.0 Solid Waste
2.8 Solid Waste - Recycle green waste and food scraps
th
th
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Under SB 1383, Green Waste and Food Waste are considered "prohibited container contaminants" and it is what CMSD and CR&R will be
looking for starting in July 2023. The presence of these contaminants could result in fines to residents if the behavior is not corrected after
receiving notice from CMSD/CR&R. These waste characterization studies will result in education and outreach from CMSD staff to help minimize
contamination before SB 1383 notices and fines are officially issued in 2023. Based upon the April 3, 2023 sampling, in the first study, 24.63% of
the load was prohibited materials, and 27.48% in the second. However, MBC believes the large contamination is due to a skewed green waste
sample containing plant roots mixed with dirt. He believes this route is more likely in the 15% to 20% contamination range. The contaminant level
from the previous four studies were as follows:
24.26% Santa Ana Heights neighborhood (Completed on 12/8/2021)
14.31% Killybrook neighborhood (Completed on 5/19/2022)
19.88% Wilson and Santa Isabel St neighborhood (Completed on 7/13/2022)
10.18% Eastside neighborhood 19th to 15th Street and from Orange to Irvine Avenue (Completed on 11/15/2022)
14.41% Westside neighborhood 19th to W 15th Street and from Whittier Avenue and Tustin Avenue (Completed on 11/15/2022)
The acceptable contaminant level under SB 1383 is 10%. Residents along the route in part two of the study will be receiving education material
from CMSD in the coming weeks.
Legal Review
Not applicable
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et.
seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of
the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not
include …. C. Continuing administrative or maintenance activities.”
Financial Review
The cost for MBC to perform each waste composition study was $3,500. This cost was budgeted in the FY 2022-23 Budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the May 9, 2023 Board of Directors Study
Session meeting held at 290 Paularino Avenue, Costa Mesa and posted on the District’s website.
Alternative Actions
1. Direct staff to report back with more information.
File Attachments
MBC Waste Composition Study #5.pdf (334 KB)
MBC Waste Composition Study #5a.pdf (312 KB)
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C. ITEMS OF STUDY
To: Board of Directors
Via: Scott Carroll, General Manager
From: Evan Schneider. Solid Waste Intern
Date: May 09, 2023
Subject: Battery Recycling Contest - Final Report
Summary
On July 2013, the Board of Directors directed staff to implement a Battery Recycling Pilot Contest that focused on collecting used alkaline
batteries from local schools. This year, seventeen schools participated and collected a total of 12,527 pounds of batteries. Staff is providing the
Board of Directors with a final report of this year's program, which took place from September of 2022 to March of 2023.
This year the program was made possible through a Household Hazardous Waste grant from CalRecycle. This grant was awarded in September
2022 and runs through August 2023. The grant covers collection and recycling costs for the program $11,903.14 while the District is responsible
for covering the reward cost for every participating school $7,550.
Staff Recommendation
That the Citizens Advisory Committee receive and file the report.
Analysis
A total of seventeen schools within the District's service area participated in this year's program and collected a total of 12,527 pounds of alkaline
batteries. Below is a chart illustrating the participating schools ranked by the total weight (in pounds) collected:
Ranking School Battery Totals (in lbs)Reward
1st Davis Magnet School 2,382 $1,200
2nd Paularino Elementary 1,958 $1,000
3rd Sonora Elementary 1,320 $800
4th Kaiser Elementary 1,218 $500
5th TeWinkle Middle School 892 $350
6th California Elementary School 888 $350
7th Estancia High School 690 $350
8th Christ Lutheran School 491 $300
9th Killybrooke Elementary School 483 $300
10th Waldorf School of Orange County 445 $300
11th Newport Heights Elementary 410 $300
12th Victoria Elementary School 278 $300
13th Harper Elementary School 252 $300
Subject 3. Battery Recycling Contest - Final Report
Meeting May 9, 2023 - Board of Directors Study Session
Access Public
Type Action (Consent)
Recommended
Action
That the Citizens Advisory Committee receive and file the report.
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14th A Child's Place Learning Center 233 $300
15th Early College High School 224 $300
16th St. John The Baptist School 189 $300
17th Rea Elementary 174 $300
Total 12,527 $7,550
The program works as follows:
1. Mercury Disposal Systems, Inc. (MDS) mailed five battery recycling boxes to each participating school. Additional boxes are available upon
request.
2. In order to remain time and cost-efficient, MDS staff collects the batteries on the first Friday of every month during the contest.
3. MDS then tags the boxes with each school’s name, weighs them, and sends District staff the total tonnage collected per school.
4. MDS bills CR&R and CR&R bills the District for this service. This allows us to take advantage of CR&R’s low battery disposal cost of $0.82 per
pound.
Current Award Breakdown:
1st Place: $1,200
2nd Place: $1,000
3rd Place: $800
Over 1,000 lbs: $500
500 to 999 lbs: $350
100 to 499 lbs: $300
51 to 99 lbs: $200
Under 50 lbs: $100
The Battery Recycling Contest promotes recycling and environmental stewardship among local schools. It is CMSD's hope that students will
apply these principles at home, educate their families, and become good stewards of the environment. Additionally, the program benefits the
District through increased visibility within the community, the development of partnerships with local schools, and credit towards the District's
diversion rate.
Legal Review
Not applicable.
Environmental Review
Not Applicable
Financial Review
The Battery Recycling program has a budget of $20,000 in FY 2022-23. Below is the total cost breakdown for the current fiscal year.
Fundraiser Rewards (15 Schools)$7,550.00
Disposal Costs $11,603.14
Total Program Cost $19,153.14
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the May 09, 2023 Board of Directors Study Session
meeting at District Headquarters and posted on the District’s website at www.cmsdca.gov.
Alternative Action
1. Direct staff to report back with more information.
File Attachments
Battery Recycling Contest Flyer - 2022.pdf (3,707 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived
and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on
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the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as
a whole.
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C. ITEMS OF STUDY
To: Board of Directors
Via: Scott Carroll, General Manager
From: Kaitlin Tran, Finance Manager
Date: May 9, 2023
Subject: Preliminary Biennial Budget 2nd Review for Fiscal Years 2023-24 and 2024-25
Summary
The attached Proposed Preliminary Biennial Budget for the Fiscal Years (FY) 2023-24 and 2024-25 was submitted to the Board of Directors for
review at the April 11, 2023 Study Session. Staff were directed to provide additional information on the following area and bring the budget back
for further discussion:
1. CalPERS employer long-term costs for additional staff
2. City of Costa Mesa Classification and Compensation Study Costs
3. Special District Risk Management Authority (SDRMA) Experience Modification Factor (EMOD) and Workers Compensation Costs
4. Manufacturer for the 777 Pump Station Voltage Monitor and Display
5. Funding for the demolish of the old hitch crafter building at the District Yard
After this meeting, the two-year budget will be brought back with the Board's recommendations incorporated to the June 2023 Study Session.
Staff will be requesting adoption of the two-year budget on June 26, 2023.
Recommendation
That the Board of Directors provide feedback to staff regarding the proposed preliminary Biennial Budget for the Fiscal Years 2023-24 and 2024-
25.
Analysis
Preliminary Budget FY 2023-24 (Attachment A):
The total preliminary budget for FY 2023-24 is $15,386,200. The Solid Waste Fund preliminary budget reflects a balanced budget of
$7,024,900 which includes the final 6% rate increase from the 2019 Solid Waste Rate Study adopted by the Board and a 0.1% increase in new
accounts for services. Property tax revenues are unrestricted revenues previously recorded in the Solid Waste Fund for rate stabilization. Staff
are proposing the Board continue to transfer this revenue to the Solid Waste Fund through this budgetary process. The proposed preliminary
property tax revenues are $348,000 and $355,000 for FY 2023-24 and 2024-25, respectively. The Wastewater Fund reflects a balanced budget
of $8,013,300 which includes the rates increase from the 2022 Sewer Rate Study adopted by the Board and a 0.1% increase in new accounts
for services
Capital Outlay
The preliminary budget for FY 2023-34 includes a request of $46,400 for the Administration Capital Outlay budget to replace a rooftop air
conditioning curb unit, update AV project, replace IT server, and add signage for headquarters. The District Yard Capital Outlay budget requests
a total of $391,000 to demolish the old building at the District Yard and to replace the crane truck. The budget request to replace the crane truck
is $191,000. The District has set aside $170,000 in the Asset Replacement Fund over the years to replace the crane truck. Staff are requesting
Subject 4. Preliminary Biennial Budget 2nd Review for Fiscal Years 2023-24 and 2024-25
Meeting May 9, 2023 - Board of Directors Study Session
Access Public
Type Discussion
Goals 8.3 Finance - Forecast revenues and expenditures
8.2 Finance - Adopt a balanced budget
8.0 Finance
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the transfer of $170,000 from the Asset Replacement Fund to the Wastewater Fund to help cover the cost. The budget request to demolish the
DY old hitch crafter building is $200,000. Staff are requesting to transfer $200,000 from the Facilities Revolving Fund to the Wastewater Fund to
support the demolition of the DY old hitch crafter building.
Preliminary Budget FY 2024-25 (Attachment B):
The total preliminary budget for FY 2024-25 is $15,484,800. This budget year does not include rate increases for the Solid Waste and the
Wastewater Funds; however, 0.1% of new accounts for services are added. The Solid Waste Fund preliminary budget reflects a balanced
budget of $7,028,600. The most significant events in FY 2024-25 will be the new three-cart system and the new rate structure set by CR&R. A
Solid Waste Rate study in FY 2023-24 will determine if a rate adjustment is needed in FY 24-25. Staff will propose a budget amendment to the
Board of directors if a rate adjustment is needed. The Wastewater Fund reflects a balanced budget of $8,101,200.
Capital Outlay
The preliminary budget for FY 2024-25 includes a request for $50,000 for the Administration Capital Outlay budget to start the second phase of
the HQ Landscape project. Staff are requesting to transfer $50,000 from the Facilities Revolving Fund to the Wastewater Fund to support the
second phase of the HQ Landscape project. The Board had approved the use of the Facilities Revolving Fund in the first phase of the HQ
Landscape project. The District Yard Capital Outlay budget requests a total of $500,000 to replace the 10-year-old combo cleaning truck. The
District has set aside $400,000 in the Asset Replacement Fund over the last 10 years to replace the truck. Staff are requesting the transfer of
$400,000 from the Asset Replacement Fund to the Wastewater Fund to help cover the cost.
Capital Improvement Projects (CIP)
The total budget of the preliminary Capital Improvement Projects (CIP) for fiscal years 2023-24 and 2024-25 are $1,433,000 and $1,911,000,
respectively. At the March 23, 2023 Board Meeting, the Board of Directors approved to transfer $622,300 from the Asset Management Fund, into
the Wastewater fund and appropriate $622,300 to CIP # 341, Elden Force Main Redundancy. This action caused the level of Reserves in the
Asset Management Fund to fall below $5 million. Therefore, during this budget cycle, staff are requesting to transfer $480,0000 and $143,000, in
FYs 2023-24 and 2024-25, respectively, from the Wastewater fund to the Asset Management Fund.
At the April 11, 2023 Study Session, the Board asked Staff to provide additional information on the following items:
1. Long-Term CalPERS employer contribution costs
The District contracts with California Public Employees’ Retirement System (CalPERS) for District employees to become members of the
CalPERS retirement system. CalPERS retirement is governed by the Public Employees’ Retirement Law (PERL). Employees hired on or
before July 1, 2011 are enrolled in the Classic plan, 2% at 55. Employees hired between July 1, 2011 to December 31, 2012 are enrolled
in the Classic Tier 2 plan, 2% at 60. Employees hired after January 1, 2013 are enrolled in the Public Employees’ Pension Reform Act
(PEPRA) plan, 2% at 62. Employees pay the employee contribution, and the District pays the employer contribution. The employer’s
contribution rates are different for each plan and could vary from year to year. Over the last ten years, the employer’s contribution rates
fluctuated between 9.3% and 13.26% for the Classic plan, 7.5% and 10.87% for the Classic Tier 2 plan and 6.7% and 8% for the PEPRA
plan. Staff projects the employer’s contribution rates will continue to increase approximately 2% to 3.17% for each plan in the next ten
years. In addition, staff assumes each position will get a 5% annual merit and a 5% COLA increase each year. The employer’s
contribution rates multiplied by the employees' annual salaries equal the annual employer contribution costs.
The estimated year-end employer contribution cost for FY 2022-23 for current staff is $256,600. Staff estimates the employer contribution
for all current staff and two new positions, the Administrative Assistant, and the Office Specialist, will be $295,500 in FY 2023-24 and will
increase to $604,900 by FY 2032-33.
2. Classification and Compensation Study Cost
Staff has contacted the City of Costa Mesa Human Resources Department to inquire on the City’s classification and compensation study.
The City has not completed a classification and compensation study in recent years. However, in 2021, the Mesa Water District hired Koff
and Associates firm to conduct a District-wide classification and compensation study of fifty-five budgeted positions (31 classifications) for
$65,000.
3. SDRMA EMOD and Workers Compensation Costs
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The Experience Modification Factor for FY 2022-23 was 165% and has decreased to 146% in FY 2023-23. However, the estimated
workers compensation costs have increased from $91,700 to $109,800 for FY 2022-23 and 2023-24, respectively, mainly due to
increases in salaries. Staff budgeted $110,000 per year for workers’ compensation for FYs 2023-24 and 2024-25.
4. Manufacture for the 777 Pump Sta on
The voltage monitor relay is a model 777 with a monitor display model RM1000. The unit is manufactured by Littlefuse (formerly known
as Symcom). Model 777 is a fully programmable electronic overload relay designed to monitor three phase systems. It can be used as a
standalone product, or the communication port can be used to form a network and monitor the motors from a laptop or desktop computer.
5. Funding for the demoli on of the old hitch cra er building at the District Yard
Staff has discussed with the District Counsel to use the Facilities Revolving Fund to support the demolition of the District Yard Old Hitch
Crafter Building. The Headquarters and District Yard have been identified as serving the needs of all residents, so amounts collected are
related to a facility that is of benefit to the person who contributed the money. In the past, the District has used the Facilities Revolving
Fund to support the purchase and installation of the Solar Panels, purchase of the 290 Paularino building and the Drought Tolerant
Landscape project. Staff has updated the budget and requested to transfer $200,000 from the Facilities Revolving Fund to support the
demolition of the District Yard Old Hitch Crafter Building.
6. Additional Updates
Robin B. Hamers & Associates (RBH) submitted a request to increase the Civil Engineering rates by 10% and Inspection rates by
14.35%. The Inspection rates are based on the current prevailing wage increases, which have increased 14.35% over the last 18
months. Staff will bring this item to the Board at a later Board meeting for Board approval. For budgeting purposes, staff has increased
the budget for the contractual Engineering and Inspection services to reflect the rate increase request. It will cost the District an additional
$24,500 and $20,800 for FY 2023-24 and 2024-25, respectively. Staff has reviewed the budgets and made some adjustments to maintain
balanced budgets.
Legal Review
Not applicable
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et.
seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of
the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not
include …. C. Continuing administrative or maintenance activities.”
Financial Review
Please see the attached reports for more detailed information.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the May 9, 2023 Study Session meeting at District
Headquarters and on District website at www.cmsdca.gov.
Alternative Actions
1. Direct staff to bring back the Preliminary Biennial Budget for the Fiscal Years 2023-24 and 2024-25 to the June 13, 2023 Study Session
Meeting for further discussion.
File Attachments
Attachment A - 2023-24 Preliminary Budget.pdf (2,483 KB)
Attachment B - 2024-25 Preliminary Budget.pdf (1,679 KB)
Est CalPERS Employer Costs.jpg (168 KB)
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C. ITEMS OF STUDY
Subject 5. Project #335 Sewer Siphon Rehabilitation Phase II Emergency Update - Oral
Report
Meeting May 9, 2023 - Board of Directors Study Session
Access Public
Type Discussion
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D. CLOSING ITEMS
Subject 1. Oral Communications and Director Comments
Meeting May 9, 2023 - Board of Directors Study Session
Access Public
Type
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D. CLOSING ITEMS
The next Study Session of the Costa Mesa Sanitary District Board of Directors will be held at 8:00 a.m. on Tuesday, June 13, 2023 in the
District's Boardroom, located at 290 Paularino Avenue, Costa Mesa, CA 92626.
Subject 2. Adjournment
Meeting May 9, 2023 - Board of Directors Study Session
Access Public
Type Procedural