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Wednesday, March 8, 2023
Citizens Advisory Committee
Time: 6:00 p.m.
Location: Costa Mesa Sanitary District - 290 Paularino Ave., Costa Mesa, CA 92626
***
The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which will be
made available at the start of the meeting) or by visiting www.youtube.com/CostaMesaSanitary.
***
To participate in the meeting by computer:
1. Copy and past the following into your browser - https://us02web.zoom.us/join
2. Enter the Meeting ID number - 885 8027 5211
3. Click "Join."
***
To join the meeting with a mobile device:
1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store (for
Apple devices)
2. Open the Zoom app. Select "Join a Meeting."
3. Enter Zoom Meeting ID. Select "Join Meeting."
***
To join the meeting by phone:
1. Call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 885 8027 5211#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass this
step.
***
Public Comments: Members of the public can submit any comments in real time during the meeting
or prior to the meeting in writing for the Board of Directors' consideration by sending them to the
District Clerk, Noelani Middenway, at nmiddenway@cmsdca.gov. Those comments will be made part
of the official public record of the meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of
the agenda packet. If any document or other writing pertaining to an agenda item is distributed to
all or a majority of the Board after the packet is prepared, a copy of that writing may be obtained
from the District Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours
prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
1. Call to Order
2. Roll Call
3. Public Comments - Speakers will be limited to three minutes. The three minutes per speaker time allotted may be
extended for good cause by a majority vote of the committee).
B. ITEM
1. Approve the Citizens Advisory Committee Meeting Minutes of January 11, 2023
2. Determine the Feasibility and Provide Recommendation Regarding of a Biomass Conversion Project
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3. Receive and File 2022 Annual Performance Measurement Report
4. Receive and File Capital Improvement Plan Update
5. Discuss Proposed Roll-Out Plan for 3-Cart System for Compliance with SB 1383
C. CLOSING ITEMS
1. Committee Member Comments
2. Board/Staff Comments
3. Adjournment
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Wednesday, March 8, 2023
Citizens Advisory Committee
Time: 6:00 p.m.
Location: Costa Mesa Sanitary District - 290 Paularino Ave., Costa Mesa, CA 92626
***
The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which will be
made available at the start of the meeting) or by visiting www.youtube.com/CostaMesaSanitary.
***
To participate in the meeting by computer:
1. Copy and past the following into your browser - https://us02web.zoom.us/join
2. Enter the Meeting ID number - 885 8027 5211
3. Click "Join."
***
To join the meeting with a mobile device:
1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store (for
Apple devices)
2. Open the Zoom app. Select "Join a Meeting."
3. Enter Zoom Meeting ID. Select "Join Meeting."
***
To join the meeting by phone:
1. Call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 885 8027 5211#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass this
step.
***
Public Comments: Members of the public can submit any comments in real time during the meeting
or prior to the meeting in writing for the Board of Directors' consideration by sending them to the
District Clerk, Noelani Middenway, at nmiddenway@cmsdca.gov. Those comments will be made part
of the official public record of the meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of
the agenda packet. If any document or other writing pertaining to an agenda item is distributed to
all or a majority of the Board after the packet is prepared, a copy of that writing may be obtained
from the District Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours
prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
Subject 1. Call to Order
Meeting Mar 8, 2023 - Citizens Advisory Committee
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A. OPENING ITEMS
Member Position Term
Elodie Katz Chair 2021-23
Sue Lester Vice Chair 2021-23
Annette Watson Member 2022-24
Cindy Brenneman Member 2021-23
Daniel Baume Member 2022-24
Dean Fisher Member 2022-24
Dickie Fernandez Member 2022-24
Jeff Arbour Member 2021-23
Judith Gielow Member 2021-23
Michael Tou Member 2022-24
Rosemarie Chora Member 2022-24
Subject 2. Roll Call
Meeting Mar 8, 2023 - Citizens Advisory Committee
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A. OPENING ITEMS
Subject 3. Public Comments - Speakers will be limited to three minutes. The three minutes
per speaker time allotted may be extended for good cause by a majority vote of the
committee).
Meeting Mar 8, 2023 - Citizens Advisory Committee
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Type Procedural
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B. ITEM
To: Citizens Advisory Committee
Via: Scott Carroll, General Manager
From: Gina Terraneo, Management Analyst II
Date: March 8, 2023
Subject: Approve the Citizens Advisory Committee Meeting Minutes of January 11, 2023
Summary
The recorded minutes of the January 11, 2023 Citizens Advisory Committee Meeting are hereby submitted to the Citizens Advisory
Committee for review and approval.
Analysis
Attached to the staff report are the minutes for the Citizens Advisory Committee Meeting on January 11, 2023.
Staff Recommendation
That the Citizens Advisory Committee approves the meeting minutes as presented.
Legal Review
Not applicable.
Environmental Review
Consideration of public meeting minutes is an administrative matter and is exempt from the requirements of the California Environmental
Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its
own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA
Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing administrative or
maintenance activities.”
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the March 8, 2023 Citizens Advisory Committee
Meeting at District Headquarters and posted on the District’s website.
Alternative Actions
1. Do not approve the meeting minutes as presented.
2. Direct staff to report back with more information.
File Attachments
minutes_2023_01_11_cac.pdf (190 KB)
Subject 1. Approve the Citizens Advisory Committee Meeting Minutes of January 11, 2023
Meeting Mar 8, 2023 - Citizens Advisory Committee
Access Public
Type Action, Minutes
Recommended Action That the Citizens Advisory Committee approves the meeting minutes as presented.
Minutes View Minutes for Jan 11, 2023 - Citizens Advisory Committee
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B. ITEM
To: Citizens Advisory Committee
From: Scott Carroll, General Manager
Date: March 8, 2023
Subject: Determine the Feasibility and Provide Recommendation Regarding of a Biomass Conversion Project
Summary
Biomass is extracting energy from plastics in both waste-to-energy facilities and plastic fed fuel refineries. CMSD Strategic Goal 2.4 is to
determine the feasibility of a biomass conversion project as another tool to help achieve the District's goal of diverting 75% of the waste
stream away from landfills.
Recommendation
That the Citizens Advisory Committee receive and file this report.
Analysis
CR&R has an arrangement with a cement plant in San Bernardino to drop off discarded plastics where the plant uses the material as
Engineered Municipal Solid Waste (EMSW) for conversion into supplemental/alternative fuel that is used for manufacturing cement. The
use of EMSW reduces the plant's carbon footprint by reducing the need to use coal and natural gas in the manufacturing of cement. The
following are pros and cons to biomass conversion technology, as referenced by the website, Conserve Energy Future.
PROS
1. Renewable - There is an abundant of organic materials from forests and croplands to waste and garbage. Because these materials
are continually produced by society, biomass resources regrow in a relatively short timespan compared to fossil resources that take
hundreds of millions of years to replenish. As such, we won't run out of biomass to use for energy production.
2. Dependency on Fossil Fuels is Reduced - As demonstrated by the cement plant in San Bernardino, biomass allows us to be less
dependent on fossil fuels such as coal and gasoline.
3. Carbon Neutral - Large amounts of carbon contributes greatly to climate change. However, biomass energy is a natural part of the
carbon cycle as opposed to fossil-based sources of fuel such as oil, natural gas and coal. Researchers say that the only carbon emitted
to the environment from biomass fuels is the amount that was absorbed by plants in the course of their life cycle. However, burning
biomass does create environmental impacts as described in more details below.
4. Widely Available - Biomass energy sources are bountiful in supply. We know there is an abundance of plastics as Americans
discarded 51 million tons of wrappers, bottles and bags in 2021 (Source: The Guardian)
5. Can be Used in Many Forms - Biomass can be used as alternative fuels such as biodiesel, biofuels and it can be used directly as
heat or to generate electricity using steam turbine.
6. Reduces Waste - Landfills produce methane gas that contributes to greenhouse gas emissions. Diverting waste to biomass energy
plants helps expand the life cycle of landfills and reduces the production of methane gas.
7. Lower Capital Costs - Producing biomass energy does not involve heavy capital outlay. In contrast, fossil fuel production involves
high upfront capital costs such as drilling to reach oil wells, constructing gas pipeline and collecting biomass fuel.
CONS
Subject 2. Determine the Feasibility and Provide Recommendation Regarding of a Biomass
Conversion Project
Meeting Mar 8, 2023 - Citizens Advisory Committee
Access Public
Type Discussion
Goals 2.0 Solid Waste
2.4 Solid Waste - Biomass conversion of solid waste material
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1. Not Totally Clean When Burned - Even though biomass is considered clean energy, the production of biomass does create pollutants
in our atmosphere. Burning biomass releases carbon monoxide, carbon dioxide, nitrogen oxides and other pollutants and particulates.
2. Can Lead to Deforestation - Biomass energy sources are renewable, but they have to be utilized sustainably. Uncontrolled biomass
production can result in deforestation because wood is a major source of biomass energy.
3. In-efficient as Compared to Fossil Fuels - Despite the fact that biomass energy is natural in many ways, it doesn't get close to fossil
fuels in regards to efficiency.
4. Requires Lot of Space - However, the cement plant in San Bernardino County is located in a rural area of the county.
5. Expensive to Process - The production of biomass plants is incredibly expensive and, in some cases, the costs are not worth the
benefits.
According to CalRecycle Biomass Diversion Guidelines for Jurisdictions, jurisdictions are limited to counting a maximum of 10% diversion
from biomass conversion. As the district is preparing to roll out the 3-cart system, solid waste rates are expected to modestly increase in
2024. Using biomass conversion technology would increase solid waste rates further, and staff believes the costs of this technology is too
high to obtain a maximum of 10% diversion.
If CalRecycle amends the guidelines to allow for higher diversion from biomass conversion, than staff will reevaluate this technology as a
potential resource for reaching our 75% diversion goal.
Legal Review
Not applicable.
Environmental Review
Preparing a report about the pros and cons of biomass technology is an administrative matter, and administrative matters are exempt
under CEQA and the District’s CEQA Guidelines. The SSMP assists the District in providing comprehensive sewer system management,
including protection of the environment by eliminating sanitary sewer overflows.
Financial Review
There are no financial impacts to the district for preparing this report.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the March 8, 2023 Citizens Advisory
Committee meeting at District Headquarters and posted on the District’s website at www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
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B. ITEM
To: Citizens Advisory Committee
From: Scott Carroll, General Manager
Date: March 8, 2023
Subject: Receive and File 2022 Annual Performance Measurement Report
Summary
On November 29, 2018, the Board of Directors adopted Administrative Regulations No. 70.00, Performance Measurement Program,
which established methods and procedures for gathering and analyzing organizational performance while at the same time collaborating
towards continuous improvement of performance in an open and transparent manner.
Recommendation
That the Citizens Advisory Committee receive and file this report.
Analysis
A Performance Measurement Program has been developed to determine how well the District is performing in areas of efficiency,
effective workforce, customer satisfaction, cost effectiveness, citizen engagement and transparency. The purpose of the program is to
continually look at ways to improve and/or enhance the level of service that is being provided internally to staff and externally to the
public. Significant achievements were made in 2022, which are described in more details below.
1. The number of Sanitary Sewer Overflows (SSOs) per 100 miles of sewer is less than the average SSOs per 100 miles of Sewer in
California Resource Water Quality Control Board Region 8. Region 8 consist of agencies located in Orange, Riverside and San
Bernardino Counties. CMSD had 0.45 SSOs per 100 miles compared to 0.67 in Region 8.
2. The one storm event in 2022 resulted in a rain ingress of less than 2%
3. The average number of business days it took to respond to Public Records Request with requested documents is 4 days
4. 79% of the entire wastewater collection system was cleaned.
5. All twenty wastewater pump stations had their annual preventive maintenance performed
6. 83.3% of employees indicated the District is a better organization than it was compared to one year ago
Areas that staff will be focusing improving in 2023 include, but not limited to the following:
1. Experience Modification (EMOD).
2. Percent of SSOs reaching surface water is less than the spills reaching surface water in Region 8.
3. Trash carts being replaced within 7 business days.
4. Residents corresponding in GoCMSD regarding CMSD's customer service.
Legal Review
Not applicable
Environmental Review
A Performance Measurement Program is an administrative matter that will not result in direct or indirect physical changes in the
environment and is not considered a "project".
Financial Review
There are no financial impacts to the District for implementing a Performance Measurement Program
Subject 3. Receive and File 2022 Annual Performance Measurement Report
Meeting Mar 8, 2023 - Citizens Advisory Committee
Access Public
Type Discussion
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Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the March 8, 2023 Citizens Advisory Committee
meeting at District Headquarters and on District website at www.cmsdca.gov
Alternative Actions
1. Direct staff to report back with more information.
File Attachments
2022 Year End Report.pdf (787 KB)
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B. ITEM
To: Citizens Advisory Committee
From: Scott Carroll, General Manager
Date: March 8, 2023
Subject: Receive and File Capital Improvement Plan Update
Summary
The District Engineer has provided a memorandum with a brief summary of major capital or other engineering activities for the period of
mid-January to mid-February.
Recommendation
That the Citizens Advisory Committee receive and file this report.
Analysis
Attached is information regarding project or technical sewer activities being performed by the district. District Engineer, Mark Esquer, will
be attending tonight's meeting to provide more information about capital improvement projects underway and to answer questions from
Committee members.
Legal Review
Not Applicable
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which
fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page
6 ”Projects” does not include …. C. Continuing administrative or maintenance activities.”
Financial Review
The cost of preparing this report is contained within the operating budget. There are sufficient funds available in the adopted budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the March 8, 2023, Citizens Advisory Committee
meeting at District Headquarters and posted on the District’s website www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
2023 02 Monthly Engineers Report CMSD Memorandum.pdf (203 KB)
Subject 4. Receive and File Capital Improvement Plan Update
Meeting Mar 8, 2023 - Citizens Advisory Committee
Access Public
Type Discussion
Goals 1.0 Sewer Infrastructure
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B. ITEM
To: Citizens Advisory Committee
From: Scott Carroll, General Manager
Date: March 8, 2023
Subject: Discuss Proposed Roll-Out Plan for 3-cart system for compliance with SB 1383
Summary
As per the Citizens Advisory Committee approved FY 2022-23 Work Plan, this item was scheduled to be discussed on January 11, 2023,
but this item was deferred until the Board approved the First Amendment of CR&R's 2018 Agreement with CMSD. On January 23, 2023
the Board of Directors approved the First Amendment.
Recommendation
That the Citizens Advisory Committee provide comments and feedback.
Analysis
On February 27, 2023, the Board of Directors received the attached 3-Cart System Communications Plan that describes how and when
the district will transition from a two-cart system into a three-cart system with a planned roll-out date of Fall 2024. The introduction of a
new cart and transition to a three-cart system will require extensive education and outreach. Staff is proposing to continue its partnership
with Tripepi Smith to assist with designing and producing outreach material for customers. The first year will require communicating the
logistics of the program as well as preparing customers for the delivery and use of the carts. Attached to this staff report is a fiscal year
2023-2024 communications plan.
Legal Review
Not applicable.
Environmental Review
The consideration of a communications plan is an administrative matter and is not a disturbance of the environment, similar to grading or
construction, and is not a project under CEQA or the District’s CEQA Guidelines.
Financial Review
Total costs for 3-Cart System Communications Plan for fiscal year 2023-24 is $150,000. This has not been approved
by the Board of Directors. The Biennial Budget for Fiscal Years 2023-24 & 2024-25 will be presented to the Board for
adoption consideration in June 2023.
Design, Development & Coordination $75,000
Mailings $60,000
Town Halls $3,000
Video Advertising $4,000
Social Media Advertising $5,000
Printing $3,000
Total $150,000
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the March 8, 2023 Citizens Advisory
Committee meeting at District Headquarters and posted on the District’s website at www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
Subject 5. Discuss Proposed Roll-Out Plan for 3-Cart System for Compliance with SB 1383
Meeting Mar 8, 2023 - Citizens Advisory Committee
Access Public
Type Discussion
Goals 2.0 Solid Waste
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File Attachments
3-cart system communications plan.pdf (4,875 KB)
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C. CLOSING ITEMS
Subject 1. Committee Member Comments
Meeting Mar 8, 2023 - Citizens Advisory Committee
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Type Presentation
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C. CLOSING ITEMS
Subject 2. Board/Staff Comments
Meeting Mar 8, 2023 - Citizens Advisory Committee
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Type Presentation
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C. CLOSING ITEMS
The next Citizens Advisory Committee meeting will be held at 6:00 p.m. on Wednesday, May 10, 2023 in the District's Boardroom, located
at 290 Paularino Avenue, Costa Mesa, CA 92626.
Subject 3. Adjournment
Meeting Mar 8, 2023 - Citizens Advisory Committee
Access Public
Type Procedural