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Monday, October 24, 2022
Board of Directors Regular Meeting
Time: 4:30 p.m.
Location: Costa Mesa Sanitary District - 290 Paularino Ave., Costa Mesa, CA 92626
***
IMPORTANT NOTICE REGARDING THE OCTOBER 24, 2022 REGULAR BOARD MEETING
This hybrid in-person and teleconferenced meeting will utilize electronic means consistent with
State of California Assembly Bill 361 (Gov. Code § 54953(b)(3)).
***
The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which will be
made available at the start of the meeting) or by visiting www.youtube.com/CostaMesaSanitary.
***
To participate in the meeting by computer:
1. Copy and paste the following into your browser - https://us02web.zoom.us/join
2. Enter the Meeting ID number - 817 1601 6634
3. Click "Join."
***
To join the meeting with a mobile device:
1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store (for
Apple devices)
2. Open the Zoom app. Select "Join a Meeting."
3. Enter Zoom Meeting ID. Select "Join Meeting."
***
To join the meeting by phone:
1. Call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 817 1601 6634#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass this
step.
***
Public Comments: Members of the public can submit any comments in real time during the meeting
or prior to the meeting in writing for the Board of Directors' consideration by sending them to the
District Clerk, Noelani Middenway, at nmiddenway@cmsdca.gov. Those comments will be made part
of the official public record of the meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of
the agenda packet. If any document or other writing pertaining to an agenda item is distributed to
all or a majority of the Board after the packet is prepared, a copy of that writing may be obtained
from the District Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours
prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
1. Call to Order - President Ooten
2. Pledge of Allegiance - President Ooten
3. Invocation - Vice President Scheafer
4. Roll Call - (If absences occur, consider whether to deem those absences excused based on facts presented for the
absence – such determination shall be the permission required by law.)
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5. Announcement of Late Communications - Unless directed otherwise by the Board of Directors, all actions shall be
based on/memorialized by the latest document submitted as a late communication.
6. Ceremonial Matters and Presentations
B. Public Comments - This time has been set aside for persons in the audience to make comments on items
within the subject matter jurisdiction of the Costa Mesa Sanitary District that are not listed on this agenda.
Members of the public will have the opportunity to address the Board of Directors about all other items on
this agenda at the time those items are considered. Under the provisions of the Brown Act, the Board of
Directors is prohibited from taking action on oral requests but may refer the matter to staff or to a
subsequent meeting. The Board of Directors will respond after public comment has been received. Please
state your name. Each speaker will be limited to four (4) continuous minutes.
1. Public Comments
C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be
acted upon by one motion after public comment has been received. Only Board of Directors may pull an item
for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for
those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited
to four (4) continuous minutes of comment on the consent calendar as a whole.
1. Approve Consent Calendar
2. Approve the Board of Directors Study Session Minutes of September 13, 2022
3. Approve the Board of Directors Regular Meeting Minutes of September 26, 2022
4. Approve the preparation of a warrant to CR Transfer in the amount of $198,493.83 for September 2022 recycling and
disposal services in the October 2022 warrant register
5. Approve the Directors' Compensation and Reimbursement of Expenses
6. Approve Payroll Transparency Disclosure for September 2022
7. Adopt Warrant Resolution No. CMSD 2023-04 Approving District Warrant Registers
8. Accept the occupancy count as presented as 23,091 and direct staff to prepare a warrant to CR&R Environmental
Services for $246,004.59 for September 2022 collection
9. Receive and File the September 2022 Organics Tonnage Report
10. Receive and File the September 2022 Solid Waste Diversion Report
11. Receive and File September 2022 Contracts Signed by the General Manager
12. Consider Appropriating $42,500 from Capital Asset Replacement Fund to Replace Unit 1009
D. PUBLIC HEARINGS
E. GENERAL MANAGER'S REPORTS
1. Receive and File 2022 Annual Performance Measurement Report - 3rd Quarter, Calendar Year
2. Receive and File 2020-25 Strategic Plan Progress Report - FY 2022-23 First Quarter
3. First Review of Draft Agreement with CR&R Incorporated
4. Approve Purchase Order to Acquire One New Vactor 2112i Combination Sewer Cleaning Unit
F. ENGINEER'S REPORTS
1. Receive and File the District Engineer's Report and Capital Improvement Projects Status
2. Project 328 Ductile Iron Pipe Rehabilitation Phase II: Accept Improvements as Completed, File Notice of Completion,
Exonerate Labor and Materials Bond, and Exonerate Faithful Performance Bond
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3. Project 328 Ductile Iron Pipe Rehabilitation Phase III: Accept Improvements as Completed, File Notice of Completion,
Exonerate Labor and Materials Bond, and Exonerate Faithful Performance Bond
4. Project No. 335 Sewer Siphon Rehabilitation Phase I - Accept Improvements as Completed, File Notice of Completion,
Exonerate Labor and Materials Bond, and Exonerate Faithful Performance Bond
G. TREASURER'S REPORTS
1. Approve the Investment Report for the Month of September 2022
H. ATTORNEY'S REPORTS
1. Consider Adopting Resolution No. 2022-973 Authorizing Remote Meetings
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a
Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for
which the per diem compensation is sought, the Operations Code provides that such compensation is
authorized for each day’s service rendered as a Director at the request of the Board (not to exceed six
days in one month), and certain meetings are specified as being eligible as set forth in District Operations
Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be
eligible for the per day compensation.
1. Orange County Sanitation District (OCSD) - (President Ooten)
2. Santa Ana River Flood Protection Agency (SARFPA) - (Director Perry)
3. Independent Special Districts of Orange County (ISDOC) - (Secretary Schafer)
4. California Special Districts Association (CSDA) - (Secretary Schafer)
5. Special District Risk Management Authority (SDRMA) - (Vice President Scheafer)
6. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55, Operations Code Section 3.01.030
J. OLD BUSINESS
K. NEW BUSINESS
L. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
1. Oral Communications and Director Comments
M. ADJOURN TO CLOSED SESSION
N. RECONVENE TO OPEN SESSION
O. CLOSING ITEMS
1. Adjourn
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Monday, October 24, 2022
Board of Directors Regular Meeting
Time: 4:30 p.m.
Location: Costa Mesa Sanitary District - 290 Paularino Ave., Costa Mesa, CA 92626
***
IMPORTANT NOTICE REGARDING THE OCTOBER 24, 2022 REGULAR BOARD MEETING
This hybrid in-person and teleconferenced meeting will utilize electronic means consistent with
State of California Assembly Bill 361 (Gov. Code § 54953(b)(3)).
***
The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which will be
made available at the start of the meeting) or by visiting www.youtube.com/CostaMesaSanitary.
***
To participate in the meeting by computer:
1. Copy and paste the following into your browser - https://us02web.zoom.us/join
2. Enter the Meeting ID number - 817 1601 6634
3. Click "Join."
***
To join the meeting with a mobile device:
1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store (for
Apple devices)
2. Open the Zoom app. Select "Join a Meeting."
3. Enter Zoom Meeting ID. Select "Join Meeting."
***
To join the meeting by phone:
1. Call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 817 1601 6634#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass this
step.
***
Public Comments: Members of the public can submit any comments in real time during the meeting
or prior to the meeting in writing for the Board of Directors' consideration by sending them to the
District Clerk, Noelani Middenway, at nmiddenway@cmsdca.gov. Those comments will be made part
of the official public record of the meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of
the agenda packet. If any document or other writing pertaining to an agenda item is distributed to
all or a majority of the Board after the packet is prepared, a copy of that writing may be obtained
from the District Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours
prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
Subject 1. Call to Order - President Ooten
Meeting Oct 24, 2022 - Board of Directors Regular Meeting
Access Public
Type Procedural
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A. OPENING ITEMS
Subject 2. Pledge of Allegiance - President Ooten
Meeting Oct 24, 2022 - Board of Directors Regular Meeting
Access Public
Type Procedural
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A. OPENING ITEMS
Subject 3. Invocation - Vice President Scheafer
Meeting Oct 24, 2022 - Board of Directors Regular Meeting
Access Public
Type Procedural
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A. OPENING ITEMS
Robert Ooten, President
Michael Scheafer, Vice President
Arlene Schafer, Secretary
Arthur Perry, Director
Brett Eckles, Director
Subject 4. Roll Call - (If absences occur, consider whether to deem those absences excused
based on facts presented for the absence – such determination shall be the
permission required by law.)
Meeting Oct 24, 2022 - Board of Directors Regular Meeting
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Type Procedural
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A. OPENING ITEMS
Subject 5. Announcement of Late Communications - Unless directed otherwise by the Board
of Directors, all actions shall be based on/memorialized by the latest document
submitted as a late communication.
Meeting Oct 24, 2022 - Board of Directors Regular Meeting
Access Public
Type Procedural
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A. OPENING ITEMS
Subject 6. Ceremonial Matters and Presentations
Meeting Oct 24, 2022 - Board of Directors Regular Meeting
Access Public
Type Procedural
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B. Public Comments - This time has been set aside for persons in the audience to
make comments on items within the subject matter jurisdiction of the Costa Mesa
Sanitary District that are not listed on this agenda. Members of the public will
have the opportunity to address the Board of Directors about all other items on
this agenda at the time those items are considered. Under the provisions of the
Brown Act, the Board of Directors is prohibited from taking action on oral
requests but may refer the matter to staff or to a subsequent meeting. The Board
of Directors will respond after public comment has been received. Please state
your name. Each speaker will be limited to four (4) continuous minutes.
Subject 1. Public Comments
Meeting Oct 24, 2022 - Board of Directors Regular Meeting
Access Public
Type Procedural
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
Subject 1. Approve Consent Calendar
Meeting Oct 24, 2022 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended Action That the Board of Directors approve the Consent Calendar as presented.
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is
waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent
calendar as a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Gina Terraneo, Management Analyst II
Date: October 24, 2022
Subject: Approve the Board of Directors Study Session Minutes of September 13, 2022
Summary
The recorded minutes of the September 13, 2022 Board of Directors Study Session are hereby submitted to the Board of Directors for
review and approval.
Analysis
Attached to the staff report are the minutes for the Board of Directors Study Session on September 13, 2022.
Staff Recommendation
That the Board of Directors approve the meeting minutes as presented.
Legal Review
Not applicable.
Environmental Review
Consideration of public meeting minutes is an administrative matter and is exempt from the requirements of the California Environmental
Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its
own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA
Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing administrative or
maintenance activities.”
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the October 24, 2022 Board of Directors Regular
Meeting at District Headquarters and posted on the District’s website.
Alternative Actions
1. Do not approve the meeting minutes as presented.
2. Direct staff to report back with more information.
File Attachments
Subject 2. Approve the Board of Directors Study Session Minutes of September 13, 2022
Meeting Oct 24, 2022 - Board of Directors Regular Meeting
Access Public
Type Action (Consent), Minutes
Recommended Action That the Board of Directors approve the meeting minutes as presented.
Minutes View Minutes for Sep 13, 2022 - Board of Directors Study Session
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minutes_2022_9_13_ss.pdf (92 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is
waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent
calendar as a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Gina Terraneo, Management Analyst II
Date: October 24, 2022
Subject: Approve the Board of Directors Regular Meeting Minutes of September 26, 2022
Summary
The recorded minutes of the September 26, 2022 Board of Directors Regular Meeting are hereby submitted to the Board of Directors for
review and approval.
Staff Recommendation
That the Board of Directors approve the meeting minutes as presented.
Analysis
Attached to the staff report are the minutes for the Board of Directors Regular Meeting on September 26, 2022.
Legal Review
Not applicable.
Environmental Review
Consideration of public meeting minutes is an administrative matter and is exempt from the requirements of the California Environmental
Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its
own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA
Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing administrative or
maintenance activities.”
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the October 24, 2022 Board of Directors Regular
Meeting at District Headquarters and posted on the District’s website.
Alternative Actions
1. Do not approve the meeting minutes as presented.
2. Direct staff to report back with more information.
File Attachments
Subject 3. Approve the Board of Directors Regular Meeting Minutes of September 26, 2022
Meeting Oct 24, 2022 - Board of Directors Regular Meeting
Access Public
Type Action (Consent), Minutes
Recommended Action That the Board of Directors approve the meeting minutes as presented.
Minutes View Minutes for Sep 26, 2022 - Board of Directors Regular Meeting
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minutes_2022_9_26_rm.pdf (124 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is
waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent
calendar as a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
Type of Waste Invoice Tonnage Rate Amount Billed
Residential Waste - Newport Beach 43903 $56.52
Residential Waste - Costa Mesa 43902 2,380.67 $56.52 $134,555.48*
Total Residential Waste
Organics Recycling Waste 43938 $77.77 $60,019.81*
Grand Total
Subject 4. Approve the preparation of a warrant to CR Transfer in the amount of
$198,493.83 for September 2022 recycling and disposal services in the October
2022 warrant register
Meeting Oct 24, 2022 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended Action That the Board of Directors approves the preparation of a warrant to CR Transfer in the
amount of $198,493.83 for September 2022 recycling and disposal services to be ratified in
the October 2022 warrant register.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Nabila Guzman, Management Analyst I
Date: October 24, 2022
Subject: Approve the preparation of a warrant to CR Transfer in the amount of $198,493.83 for September 2022 recycling and
disposal services in the October 2022 warrant register
Summary
This payment to CR Transfer is for the sorting of recyclables from the mixed waste and disposal of the remaining waste at the landfill.
With the implementation of the Organics Recycling Program adopted by the Board, this payment also includes the diverting of the
organics waste to the Anaerobic Digestion facility to be recycled into fertilizer or renewable natural gas to fuel the refuse trucks.
Recommendation
That the Board of Directors approves the preparation of a warrant to CR Transfer in the amount of $198,493.83 for September 2022
recycling and disposal services to be ratified in the October 2022 warrant register.
Analysis
Below is a chart depicting the total tonnage and payments due for residential and organic waste collected in Costa Mesa and Newport
Beach.
*Due to weight ticket calculation rounding, monthly invoices may be slightly off by a few pennies. Invoices that are slightly off are marked
by an asterisk below.
69.33 $3,918.54*
2,450 $138,474.02
771.76
Total Organics 771.76 $60,019.81
3,221.76 $198,493.83
Legal Review
Not Applicable
Environmental Review
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Consideration of the CR Transfer Report is an administrative matter and not a disturbance of the environment similar to grading or
construction and not a project under CEQA or the District’s CEQA Guidelines.
Financial Review
Sufficient funds are available in the adopted budget to pay for the services provided.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the October 24, 2022 Board of Directors
regular meeting at District Headquarters and posted on the District’s website at www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is
waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent
calendar as a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Gina Terraneo, Management Analyst II
Date: October 24, 2022
Subject: Directors' Compensation and Reimbursement of Expenses
Summary
The Directors' Compensation and Reimbursement of Expenses are hereby submitted to the Board of Directors for review and approval.
Analysis
Attached to the staff report are the Directors' Compensation and Reimbursement of Expenses.
Staff Recommendation
That the Board of Directors approve the compensation and reimbursement of expenses as presented.
Legal Review
Not applicable.
Environmental Review
Consideration of the compensation and reimbursement of expenses is an administrative matter and is exempt from the requirements of
the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an
agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District
has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6. "Projects” does not include …. C. Continuing
administrative or maintenance activities.”
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the October 24, 2022 Board of Directors Regular
Meeting at District Headquarters and posted on the District’s website.
Alternative Actions
1. Do not approve the compensation and reimbursement of expenses as presented.
2. Direct staff to report back with more information.
File Attachments
board_2022_09_comp_expense_report.pdf (1,130 KB)
Subject 5. Approve the Directors' Compensation and Reimbursement of Expenses
Meeting Oct 24, 2022 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended Action That the Board of Directors approve the compensation and reimbursement of expenses as
presented.
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All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is
waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent
calendar as a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Autumn Alvarez, Accounting Clerk
Date: October 24, 2022
Subject: Approve Payroll Transparency Disclosure for September 2022
Summary
Attached is the Payroll General Ledger Distribution Report summarizing each payroll during the month.
Recommendation
That the Board of Directors approve and file the report.
Analysis
Attached is the Payroll General Ledger Distribution Report summarizing each payroll during the month.
Legal Review
Not Applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities
which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state
on page 6 “”Projects” does not include .... C. Continuing administrative or maintenance activities."
Financial Review
Sufficient funds are available in the adopted budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the October 24, 2022 Board of Directors Regular
meeting at District Headquarters and posted on the District’s website www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
Subject 6. Approve Payroll Transparency Disclosure for September 2022
Meeting Oct 24, 2022 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Fiscal Impact Yes
Budgeted Yes
Recommended Action That the Board of Directors approve and file the report.
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Payroll Transparency Disclosure for September 2022.pdf (2,643 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is
waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent
calendar as a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Autumn Alvarez, Accounting Clerk
Date: October 24, 2022
Subject: Adopt Warrant Resolution No. CMSD 2023-04 Approving District Warrant Registers
Summary
Attached is the Warrant Resolution, which ratifies the payment of certain claims and demands and specifies the funds from which they
were paid.
Recommendation
That the Board of Directors approve and file the report.
Analysis
Attached is the Warrant Resolution, which ratifies the payment of certain claims and demands and specifies the funds from which they
were paid.
Legal Review
Not Applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities
which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state
on page 6 “”Projects” does not include .... C. Continuing administrative or maintenance activities."
Financial Review
Sufficient funds are available in the adopted budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the October 24, 2022 Board of Directors Regular
meeting at District Headquarters and posted on the District’s website www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
Subject 7. Adopt Warrant Resolution No. CMSD 2023-04 Approving District Warrant
Registers
Meeting Oct 24, 2022 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Budgeted Yes
Recommended Action That the Board of Directors adopt Warrant Resolution No. CMSD 2023-04 approving District
warrants for the month of September in the amount of $697,510.05.
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File Attachments
WARRANT RESO 2023-04.pdf (558 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is
waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent
calendar as a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Nabila Guzman, Management Analyst I
Date: October 24, 2022
Subject: Accept the occupancy count as presented as 23,091 and direct staff to prepare a warrant to CR&R Environmental
Services for $246,004.59 for September 2022 collection.
Summary
Accept the occupancy count as presented using 23,091 as the correct number of active units and direct staff to prepare a warrant to
CR&R Environmental Services for September 2022 collection based on this occupancy report so long as the contractor fulfills the
obligations of the agreement in the amount of $246,004.59 to be ratified in the October 2022 warrant list.
Recommendation
That the Board of Directors accept the occupancy count as presented using 23,091 as the correct number of active units and direct staff
to prepare a warrant to CR&R Environmental Services for September 2022 collection based on this occupancy report so long as the
contractor fulfills the obligations of the agreement in the amount of $246,004.59 to be ratified in the October 2022 warrant list.
Analysis
The occupancy count is the number of residential customers that the District pays CR&R for the trash truck to stop and pick up trash.
The District pays CR&R $10.6537 per occupant, per month. Each month, new residential customers in brand-new developments contact
the District to establish new trash service. District staff contacts CR&R to approve the drop-off of carts at the residence, which results in
an increase in the occupancy count as shown on the attached list.
As of September 30, 2022, total District occupancy was at 23,091 with no new accounts added or deleted since the last billing
period. District staff will continue to track the number of new service addresses.
The payment calculation is based on the following:
District's Current Rate for September 2022:
23,091 x $10.6537 =$246,004.59
Legal Review
Not Applicable
Environmental Review
Consideration of the Occupancy Report is an administrative matter and not a disturbance of the environment similar to grading or
construction and not a project under CEQA or the District’s CEQA Guidelines.
Subject 8. Accept the occupancy count as presented as 23,091 and direct staff to prepare a
warrant to CR&R Environmental Services for $246,004.59 for September 2022
collection
Meeting Oct 24, 2022 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended Action That the Board of Directors accept the occupancy count as presented using 23,091 as the
correct number of active units and direct staff to prepare a warrant to CR&R Environmental
Services for September 2022 collection based on this occupancy report so long as the
contractor fulfills the obligations of the agreement in the amount of $246,004.59 to be
ratified in the October 2022 warrant list.
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Financial Review
Sufficient funds are available in the adopted budget to pay for the services provided.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the October 24, 2022 Board of Directors
regular meeting at District Headquarters and posted on the District’s website at www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
2022-09-G CMSD Occupancy Report.pdf (65 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is
waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent
calendar as a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Nabila Guzman, Management Analyst I
Date: October 24, 2022
Subject: Receive and File the September 2022 Organics Tonnage Report
Summary
A total of 771.76 tons of organic waste were collected in September 2022.
Recommendation
That the Board of Directors receive and file this report.
Analysis
Below is a graph depicting the total tonnage of organic waste collected during each month of the last five fiscal years. Additionally, a
graph is included breaking down the total tonnage collected and how much material was recycled and landfilled from the organics
program.
Subject 9. Receive and File the September 2022 Organics Tonnage Report
Meeting Oct 24, 2022 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended Action That the Board of Directors receive and file this report.
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Legal Review
Not applicable.
Environmental Review
Consideration of the Organics Tonnage Report is an administrative matter and not a disturbance of the environment similar to grading or
construction and not a project under CEQA or the District’s CEQA Guidelines.
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the October 24, 2022 Board of Directors
Regular meeting at District Headquarters and posted on the District’s website.
Alternative Action
1. Direct staff to report back with more information.
File Attachments
Organics Tonnage.png (27 KB)
Organics.png (12 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is
waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent
calendar as a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Nabila Guzman, Management Analyst I
Date: October 24, 2022
Subject: Receive and File the September 2022 Solid Waste Diversion Report
Summary
A total of 1,963.79 tons of solid waste were collected and recycled in September 2022.
Recommendation
That the Board of Directors receive and file this report.
Analysis
A total of 1,963.79 tons of solid waste were collected and recycled in September 2022. This month, 61% of recyclable products
(newspaper, cardboard, glass, aluminum, etc.) and organic waste recycled were diverted away from landfills.
For the current fiscal year, a total of 6,017.09 tons of solid waste have been recycled and the District diversion rate is 61.38% for the last
three months.
Subject 10. Receive and File the September 2022 Solid Waste Diversion Report
Meeting Oct 24, 2022 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended Action That the Board of Directors receive and file this report.
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Legal Review
Not applicable.
Environmental Review
Consideration of the Solid Waste Report is an administrative matter and not a disturbance of the environment similar to grading or
construction and not a project under CEQA or the District’s CEQA Guidelines.
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the October 24, 2022 Board of Directors
Regular meeting at District Headquarters and posted on the District’s website.
Alternative Action
1. Direct staff to report back with more information.
File Attachments
Tonnage.png (42 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is
waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent
calendar as a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
Subject 11. Receive and File September 2022 Contracts Signed by the General Manager
Meeting Oct 24, 2022 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended Action That the Board of Directors receive and file this report.
Goals 6.0 Administrative Management
To: Board of Directors
From: Scott Carroll, General Manager
Date: October 24, 2022
Subject: Receive and File September 2022 Contracts Signed by the General Manager
Summary
At the January 24, 2019 Board of Directors meeting, the Board directed the General Manager to submit a list of contracts he signed
during the previous month. Below are the contracts he signed in the months of September 2022.
Recommendation
That the Board of Directors receive and file this report.
Analysis
Below are the contracts signed by the General Manager in the month of September 2022:
Contracts
No contracts signed
Purchase Orders
Puzzullo, Inc. - Develop construction cost estimate for Project #334, Gisler Force Main Replacement. Cost: $2,800.
Legal Review
All contracts are reviewed and approved by District Counsel before contracts are executed.
Environmental Review
Providing the Board of Directors a monthly list of contracts signed by the General Manager is an administrative matter that will not result
in direct or indirect physical changes in the environment and is not considered a "project".
Financial Review
There is adequate funding in the budget for the expenses referenced above.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the October 24, 2022 Board of Directors regular
meeting at District Headquarters and on District website at www.cmsdca.gov.
Alternative Actions
1. Direct staff to report back with more information
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All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is
waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent
calendar as a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
From: Scott Carroll, General Manager
Date: October 24, 2022
Subject: Consider Appropriating $42,500 from the Fixed Asset Replacement Fund to Replace Unit 1009
Summary
Unit 1009 is a 2008 3/4 ton Chevrolet pickup truck. Typically, pickup trucks are replaced in ten to twelve years, but due to Unit 1009
having low mileage the replacement of this unit was extended. Within the past six months, this unit has become unreliable due to its
years in service.
Recommendation
That the Board of Directors approve appropriating $42,500 from the Fixed Asset Replacement Fund to Replace Unit 1009.
Analysis
Due to supply and demand, pickup trucks are being sold in an expeditious manner. Staff is recommending the appropriation of funds from
the Capital Replacement Fund in order to acquire a replacement unit as soon as one becomes available.
Legal Review
Not applicable
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which
fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page
6 “Projects” does not include......C. Continuing administrative or maintenance activities.”
Financial Review
Subject 12. Consider Appropriating $42,500 from Capital Asset Replacement Fund to
Replace Unit 1009
Meeting Oct 24, 2022 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Fiscal Impact Yes
Dollar Amount $42,500.00
Budgeted No
Budget Source Fixed Asset Replacement Fund
Recommended Action That the Board of Directors approve appropriating $42,500 from Fixed Asset Replacement
Fund to Replace Unit 1009
Goals 1.0 Sewer Infrastructure
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The District has set aside $42,500 in the Fixed Asset Replacement Fund to replace unit 1009. Staff is recommending the Board of
Directors approves the transfer to appropriate $42,500 from the Fixed Asset Replacement Fund to the Wastewater Capital Outlay
account to purchase a new vehicle.
Account Account Number Increase Decrease
Fixed Asset Replacement Fund - Transfer Out 40-400000-4995 $42,500
Fixed Asset Replacement Fund - Cash 40-000000-1001 $42,500
Wastewater Fund - Cash 20-000000-1001 $42,500
Wastewater Fund - Transfer In 20-000000-3995 $42,500
Wastewater Fund - Capital Outlay Swr Maint.20-200001-4795 $42,500
Wastewater Fund- Fund Balance 20-000000-2990 $42,500
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the October 24, 2022 Board of Directors
Regular meeting at District Headquarters and posted on the District’s website.
Alternative Actions
1. Do not approve appropriation of funds from the Capital Asset Replacement Fund.
2. Direct staff to budget replacing Unit 1009 in the FY 2023-24 Budget.
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is
waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent
calendar as a whole.
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E. GENERAL MANAGER'S REPORTS
To: Board of Directors
From: Scott Carroll, General Manager
Date: October 24, 2022
Subject: Receive and File 2022 Annual Performance Measurement Report - 3rd Quarter, Calendar Year
Summary
On November 29, 2018, the Board of Directors adopted Administrative Regulations No. 70.00, Performance Measurement Program,
which established methods and procedures for gathering and analyzing organizational performance while at the same time collaborating
towards continuous improvement of performance in an open and transparent manner.
Recommendation
That the Board of Directors receive and file this report.
Analysis
A Performance Measurement Program has been developed to determine how well the District is performing in areas of efficiency,
effective workforce, customer satisfaction, cost effectiveness, citizen engagement and transparency. The purpose of the program is to
continually look at ways to improve and/or enhance the level of service that is being provided internally to staff and externally to the
public. The outcome data reflected in the attached report is for nine months (January to September 2022).
Legal Review
Not applicable
Environmental Review
A Performance Measurement Program is an administrative matter that will not result in direct or indirect physical changes in the
environment and is not considered a "project".
Financial Review
There are no financial impacts to the District for implementing a Performance Measurement Program
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the October 24, 2022 regular Board of Directors
meeting at District Headquarters and on District website at www.cmsdca.gov
Alternative Actions
1. Direct staff to report back with more information.
File Attachments
2022 3rd Qtr Outcome and Performance Measurement Program.pdf (790 KB)
Subject 1. Receive and File 2022 Annual Performance Measurement Report - 3rd Quarter,
Calendar Year
Meeting Oct 24, 2022 - Board of Directors Regular Meeting
Access Public
Type Action
Recommended Action That the Board of Directors receive and file this report
Goals 6.0 Administrative Management
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E. GENERAL MANAGER'S REPORTS
To: Board of Directors
From: Scott Carroll, General Manager
Date: October 24, 2022
Subject: Receive and File 2020-25 Strategic Plan Progress Report - FY 2022-23 First Quarter
Summary
On June 22, 2020, the Board of Directors adopted the 2020-2025 Strategic Plan, which is a plan that establishes goals, objectives,
strategies and work plans for the next five years and will help move the organization in a direction toward achieving its mission and vision.
Attached is the quarterly update of the Plan that demonstrates the progress staff is making toward achieving the strategic goals. The
next quarterly report from this Plan will be presented to the Board on January 23, 2023.
Recommendation
That the Board of Directors receive and file this report.
Analysis
The 2020-25 Strategic Plan is the most ambitious Plan in the history of the District. The Plan has 104 Strategic Goals to achieve and/or
implement in the next five years compared to 48 strategic goals in the FY 2015-20 Strategic Plan.
Legal Review
Not applicable
Environmental Review
The District’s Strategic Plan is a planning document and preparation and adoption of the plan itself is an administrative matter and is not
a disturbance of the environment similar to grading or construction and is not a project under CEQA or the District’s CEQA Guidelines.
The environmental review of each of the efforts or projects outlined in the Strategic Plan will occur when the Board of Directors
specifically considers each of the items since that is when the full scope of work of each effort or project will be described
Financial Review
Activities described in the strategic goals are funded in the budget.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the October 24, 2022 Board of Directors regular
meeting at CMSD headquarters and on CMSD's website at www.cmsdca.gov.
Alternative Actions
1. Direct staff to report back with more information.
Subject 2. Receive and File 2020-25 Strategic Plan Progress Report - FY 2022-23 First
Quarter
Meeting Oct 24, 2022 - Board of Directors Regular Meeting
Access Public
Type Action
Recommended Action That the Board of Directors receive and file this report.
Goals 1.0 Sewer Infrastructure
2.0 Solid Waste
3.0 Emergency Preparedness
4.0 Partnerships
5.0 Community Outreach & Communications
6.0 Administrative Management
7.0 Human Resources Management
8.0 Finance
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File Attachments
Strategic Plan Qtly Update 2022-23 1st Qtr .xlsx (86 KB)
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E. GENERAL MANAGER'S REPORTS
To: Board of Directors
From: Scott Carroll, General Manager
Date: October 24, 2022
Subject: First Review of Draft Agreement with CR&R Incorporated
Summary
Since February 2022, District staff and solid waste consultant, Michael Balliet Consulting (MBC) have been in negotiations with CR&R
Incorporated (CR&R) for a new SB 1383 compliant solid waste agreement. On October 13, 2022, the Board discussed the agreed upon
bullet points for a future agreement with CR&R. A draft agreement that include the agreed upon bullet points is ready for review and
comments.
Recommendation
That the Board of Directors provide feedback to staff.
Analysis
Attached is the first draft agreement that will ensure CMSD is in full compliance with SB 1383 by January 1, 2025. The agreement
includes the following agreed upon bullet points that were discussed at the Board October 13 study session meeting.
CR&R agrees to pay half of the cost (50/50 of $20,000) to perform a biennial community-wide citizen survey.
CMSD will move from paying per tonnage rates to flat monthly fee for all services
SB 1383 Outreach – CR&R will provide direct mail, cart hangers, knock & talk, and lid flipping auditing, to name a few outreach
efforts.
CR&R Audit Buddy App - CR&R will provide data from their smartphone app to report to CalRecycle.
New carts will have an RFID code that will allow CMSD staff to track when carts were emptied.
CMSD will have access to the technology that captures driver, route, and service information in real-time to assist with missed
collection claims.
3-Cart System - CMSD and CR&R agree that the three-cart system will include one black cart (trash), one blue cart (recyclables),
and one green (organics) cart. Residents will have the option to request for a second green cart at no additional cost. The blue
cart will be 90 gallons and residents will have the option to switch their 65-gallon black cart for a 90-gallon black cart. If residents
have two mixed waste carts, one of the carts will be removed and replaced with a blue cart.
Cart Inventory - CR&R will conduct an inventory control program to determine the number of carts at each household. CR&R is
implementing user verification by mailing letters to residents and encouraging them to verify the number of carts in their
possession by using an online system. Each resident will have a unique account number assigned to him/her for identity purposes
and to log into the system. CR&R and CMSD will start working on the parameters for an audit/user verification program that will
include having cart serial numbers assigned to households. Having cart serial numbers assigned to households will help defend
CMSD/CR&R action for issuing contamination fees and/or fines. CMSD will upload the inventory data from the audit/user
verification program into GIS.
Liquidated Damages – CMSD and CR&R agree that CMSD can apply liquidated damages to CR&R if more than 22 missed
collections per week occur. Residents placing their carts on the curb after service or the city not notifying CMSD and/or CR&R
about street improvements would not apply for missed collections. Highlighted liquidated damages cited in the City of Newport
Beach contract will be applied in CMSD’s contract.
Fleet Size - New vehicles will be phased-in, and there will be a minimum age requirement for the vehicles in service. The average
age if the vehicle fleet shall not exceed seven years at any time during the term of the agreement.
Cost - CR&R will not deviate from their proposed service hours for collecting a third cart (recycling) because additional trucks are
required to provide the service.
Contamination Fee and Notification Procedures – The notification procedure and fine will be consistent with administrative
fines and protocols for storing trash carts in public view. The procedures will be as follows:
Within a one-year period (12 months), residents will be notified about contamination in their carts.
1. 1 warning - a tag is placed on cart (CMSD recommend using a yellow-colored tag to catch residents’ attention).
Subject 3. First Review of Draft Agreement with CR&R Incorporated
Meeting Oct 24, 2022 - Board of Directors Regular Meeting
Access Public
Type Discussion
Goals 2.0 Solid Waste
st
nd
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2. 2 warning - a tag is placed on cart (CMSD recommends using a red-colored tag).
3. 3 warning – a letter is mailed to residents’ home.
4. If contamination is found in the cart after notifying residents’ three times within a 12-month period, a $25.00 fee will be
issued to the resident. If three contamination fees are applied within one year then CMSD will resort to issuing
administrative citations where the fine ranges from $75.00 to $300 for each offense.
Contamination Fee Revenue - CMSD and CR&R agreed to share contamination fee revenues that’s consistent with the existing
revenue sharing agreement for extra carts (80/20). CMSD receives 80% of the revenues while CR&R receives 20%.
Rate Adjustments – CR&R can request rate adjustments annually. However, to avoid conducting Prop 218 hearings every year,
CR&R will submit a five-year rate projection to be considered for Board approval where the COLA is based on Los Angeles-Long
Beach-Anaheim CPI but capped at 5% per year. CR&R must provide documented justification for the rate adjustment and the rate
adjustment cannot compensate losses from liquidated damages that were applied to CR&R if any.
CR&R’s Performance Review – CMSD will not use the benchmarks earlier this year to approve or deny CR&R’s request for a
rate adjustment. However, CMSD will have the right to deny a such request if CR&R receives “Unsatisfactory” in their annual
performance evaluation and/or CMSD cannot afford a rate adjustment.
Parameters for Replacing Carts – Residents can request replacing their carts by making such a request to CR&R.
Proposed Contract – The contract will be an amendment to the existing 2018 contract. The Board will have the option to keep
the existing term of the contract or they can consider a new term that will be the following:
Ten-year agreement starting in 2023 with the option to solicit bids in 2033 or CMSD and CR&R mutually agree to extend
the agreement for an additional five years
Legal Review
After tonight's meeting, District Counsel will begin reviewing and editing the agreement. A second draft agreement that
include District Counsel comments/edits will be presented to the Board on November 28, 2022. The final version of the
agreement will be presented to the Board on December 19, 2022 for approval consideration.
Environmental Review
Receiving agreed upon negotiation bullet points for a future agreement with CR&R Environmental Services is an administrative matter
and is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et.
seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within
each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6
”Projects” does not include …. C. Continuing administrative or maintenance activities.”
Financial Review
There are no financial impacts to the District for creating this report. However, there may be financial impacts to the District when the 3-
cart system is rolled out. The financial impacts, if any, will be presented to the Board at a future board meeting.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the October 24, 2022 Board of Directors regular
meeting held at 290 Paularino Avenue, Costa Mesa and posted on the District’s website.
Alternative Actions
1. Direct staff to report back with more information.
File Attachments
CMSD Amendment First Draft.pdf (342 KB)
nd
rd
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E. GENERAL MANAGER'S REPORTS
To: Board of Directors
From: Scott Carroll, General Manager
Date: October 24, 2022
Subject: Approve Purchase Order to Acquire One New Vactor 2112i Combination Sewer Cleaning Unit
Summary
On May 23, 2022, the Board of Directors directed staff to place the order for one new combination sewer cleaning unit as part of a plan to
clean the entire 224 miles pipeline within one year by hiring a third cleaning crew. The District successfully hired additional staff for a third
cleaning crew and we are now waiting for delivery of the cleaning unit.
Recommendation
That the Board of Directors direct the General Manager to sign a purchase order to acquire one new vactor 2112i combination sewer
cleaning unit
Analysis
Attached is a quote dated April 11, 2022 from Haaker Equipment Company after submitting a bid to Sourcewell, a cooperative purchasing
government organization. After the Board approved acquiring a third cleaning unit, staff placed the order with Haaker in the amount of
$583,363.88. Staff learned from Haaker that the new unit would not be delivered to the District until the end of 2023 due to manufacturing
delays related to the pandemic.
Haaker informed staff that by the end of 2022, they will be receiving two new combination sewer cleaning units as part of their rental fleet.
Haaker has offered to sell one of the units to CMSD. Attached is a quote dated October 6, 2022 of the unit Haaker is willing to sell to
CMSD. The unit described in the October 6 quote has more features than the unit quoted on April 11. For instance, the October 6 unit has
a hydraulic telescoping boom that extend 5 feet farther, includes belly pack wireless controls with hose reel controls, 2-way
communications and LCD display, and an automatic hose level wind guide. The October 6 quote is $574,200.82, which is $9,163.06 less
than the April 11 quote.
The cleaning crews reviewed the specifications described in the October 6 quote and recommends CMSD acquires this unit.
Legal Review
Not applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which
Subject 4. Approve Purchase Order to Acquire One New Vactor 2112i Combination Sewer
Cleaning Unit
Meeting Oct 24, 2022 - Board of Directors Regular Meeting
Access Public
Type Action
Fiscal Impact Yes
Dollar Amount $574,200.82
Budgeted Yes
Budget Source Wastewater Fund
Recommended Action That the Board of Directors direct the General Manager to sign a purchase order to acquire
one new vactor 2112i combination sewer cleaning unit
Goals 1.0 Sewer Infrastructure
1.2 Sewer Infrastructure - Clean the District's entire mainline system
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fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page
6 “Projects” does not include......C. Continuing administrative or maintenance activities.”
Financial Review
On May 23, 2022, the Board of Directors approved appropriating $583,363.88 from the Asset Replacement Fund and then staff
performed a budget adjustment. Funds for purchasing a third combination sewer cleaning unit are generated from the FY 2022-23 &
2023-24 rate adjustments that were approved by the Board on February 28, 2022.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the October 24, 2022 Board of Directors
Regular meeting at District Headquarters and posted on the District’s website.
Alternative Actions
1. Direct staff to report back with more information.
File Attachments
4-11-22 Quote - Combination Sewer Cleaning Unit.pdf (188 KB)
10-6-22 Quote - Combination Sewer Cleaning Unit.pdf (515 KB)
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F. ENGINEER'S REPORTS
To: Board of Directors
From: Mark Esquer, District Engineer
Date: October 24, 2022
Subject: Receive and File the District Engineer's Report and Capital Improvement Projects Status
Summary
The District Engineer has provided a memorandum with a brief summary of major capital or other engineering activities for the period of
mid-September to mid-October. The District Engineer's memorandum is attached. The CIP Update Report is not submitted this month.
The next CIP Update Report will be submitted with the November Engineer's Report.
Recommendation
The Board of Directors receive and file the Engineer's Report.
Analysis
Attached is information regarding project or technical sewer activities for the Board of Directors' use and information.
Legal Review
Not Applicable
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which
fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page
6 ”Projects” does not include …. C. Continuing administrative or maintenance activities.”
Financial Review
The cost of preparing this report is contained within the operating budget. There are sufficient funds available in the adopted budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the October 24, 2022, Board of Directors
Regular meeting at District Headquarters and posted on the District’s website www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
Subject 1. Receive and File the District Engineer's Report and Capital Improvement Projects
Status
Meeting Oct 24, 2022 - Board of Directors Regular Meeting
Access Public
Type Action
Preferred Date Oct 24, 2022
Fiscal Impact No
Budgeted Yes
Budget Source 2023 FY Operating Budget
Recommended Action The Board of Directors receive and file the Capital Improvement Status Report.
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File Attachments
2022 10 Monthly Engineers Report CMSD Memorandum.pdf (203 KB)
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F. ENGINEER'S REPORTS
To: Board of Directors
From: Mark Esquer, District Engineer
Date: October 24, 2022
Subject: Project No. 328 Phase II DIP Rehabilitation - Accept Improvements as Completed, File Notice of Completion, Exonerate
Labor and Materials Bond, and Exonerate Faithful Performance Bond
Summary
Construction of the improvements were completed on or around July 21, 2022, therefore, it is appropriate for the District to accept the
improvements and file a notice of completion.
Recommendation
That the Board of Directors:
1. Accept improvements as completed and file a Notice of Completion;
2. Exonerate Labor and Material Bond 35 days after Notice of Completion is recorded; and
3. Exonerate Faithful Performance Bond one year after Notice of Completion is recorded.
Analysis
The project consisted of installing structural pipe liners into existing ductile iron pipe at various locations throughout the District.
Legal Review
The District Legal Counsel reviewed, and approved to form, the construction contract for the project.
Environmental Review
The liners are a method to rehabilitate the existing pipe that uses the old pipe as a host until the liner is cured. The liner provides for the
same capacity involving negligible or no expansion of use beyond that existing is categorically exempt under the California Environmental
Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.) under Section 15301 as a “Class 1” “minor alteration of existing
public or private structures”, as further described in Section (b) as “Existing facilities of both investor and publicly-owned utilities used to
provide .... sewerage ...”.
Financial Review
The approved budget for Project #328 DIP Rehabilitation was $1,182,000 in FY 20-21. The outlay (paid expenses) and
encumbrances (costs to be paid) through September 2022 is anticipated at total $1,080,237. The amount retained during the monthly
invoicing is included in the encumbered project budget. The remaining available budget as of September 30, 2022 is $101,763.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the October 24, 2022, Board of Directors
regular meeting at District Headquarters and on District’s website.
Subject 2. Project 328 Ductile Iron Pipe Rehabilitation Phase II: Accept Improvements as
Completed, File Notice of Completion, Exonerate Labor and Materials Bond, and
Exonerate Faithful Performance Bond
Meeting Oct 24, 2022 - Board of Directors Regular Meeting
Access Public
Type Action, Discussion
Preferred Date Oct 24, 2022
Fiscal Impact No
Budgeted Yes
Budget Source 328 DIP Rehabilitation
Recommended Action That the Board of Directors:
1. Accept improvements as completed and file a Notice of Completion;
2. Exonerate Labor and Material Bond 35 days after Notice of Completion is recorded; and
3. Exonerate Faithful Performance Bond one year after Notice of Completion is recorded.
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Alternative Actions
1. Do not to accept the improvements.
2. Direct staff to report back with more information.
File Attachments
328 Phase 2 Notice of Completion 2022.pdf (71 KB)
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F. ENGINEER'S REPORTS
To: Board of Directors
From: Mark Esquer, District Engineer
Date: October 24, 2022
Subject: Project No. 328 Phase III DIP Rehabilitation - Accept Improvements as Completed, File Notice of Completion,
Exonerate Labor and Materials Bond, and Exonerate Faithful Performance Bond
Summary
Construction of the improvements were completed on or around September 19, 2022, therefore, it is appropriate for the District to accept
the improvements and file a notice of completion.
Recommendation
That the Board of Directors:
1. Accept improvements as completed and file a Notice of Completion;
2. Exonerate Labor and Material Bond 35 days after Notice of Completion is recorded; and
3. Exonerate Faithful Performance Bond one year after Notice of Completion is recorded.
Analysis
The project consisted of installing structural pipe liners into existing ductile iron pipe at various locations throughout the District.
Legal Review
The District Legal Counsel reviewed, and approved to form, the construction contract for the project.
Environmental Review
The liners are a method to rehabilitate the existing pipe that uses the old pipe as a host until the liner is cured. The liner provides for the
same capacity involving negligible or no expansion of use beyond that existing is categorically exempt under the California Environmental
Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.) under Section 15301 as a “Class 1” “minor alteration of existing
public or private structures”, as further described in Section (b) as “Existing facilities of both investor and publicly-owned utilities used to
provide .... sewerage ...”.
Financial Review
The approved budget for Project #328 DIP Rehabilitation was $1,182,000 in FY 20-21. The outlay (paid expenses) and
encumbrances (costs to be paid) through September 2022 is anticipated at total $1,080,237. The amount retained during the monthly
invoicing is included in the encumbered project budget. The remaining available budget as of September 30, 2022 is $101,763.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the October 24, 2022, Board of Directors
regular meeting at District Headquarters and on District’s website.
Subject 3. Project 328 Ductile Iron Pipe Rehabilitation Phase III: Accept Improvements as
Completed, File Notice of Completion, Exonerate Labor and Materials Bond, and
Exonerate Faithful Performance Bond
Meeting Oct 24, 2022 - Board of Directors Regular Meeting
Access Public
Type Action, Discussion
Preferred Date Oct 24, 2022
Fiscal Impact No
Budgeted Yes
Budget Source 328 DIP Rehabilitation
Recommended Action That the Board of Directors:
1. Accept improvements as completed and file a Notice of Completion;
2. Exonerate Labor and Material Bond 35 days after Notice of Completion is recorded; and
3. Exonerate Faithful Performance Bond one year after Notice of Completion is recorded.
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Alternative Actions
1. Do not to accept the improvements.
2. Direct staff to report back with more information.
File Attachments
328 Phase 3 Notice of Completion 2022 Rev.1.pdf (71 KB)
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F. ENGINEER'S REPORTS
To: Board of Directors
From: Mark Esquer, District Engineer
Date: October 24, 2022
Subject: Project No. 335 Phase I Sewer Siphon Rehabilitation - Accept Improvements as Completed, File Notice of Completion,
Exonerate Labor and Materials Bond, and Exonerate Faithful Performance Bond
Summary
Construction of the improvements were completed on or around September 12, 2022, therefore, it is appropriate for the District to accept
the improvements and file a notice of completion.
Recommendation
That the Board of Directors:
1. Accept improvements as completed and file a Notice of Completion;
2. Exonerate Labor and Material Bond 35 days after Notice of Completion is recorded; and
3. Exonerate Faithful Performance Bond one year after Notice of Completion is recorded.
Analysis
The project consisted of installing structural pipe liners into existing ductile iron pipe at various locations throughout the District.
Legal Review
The District Legal Counsel reviewed, and approved to form, the construction contract for the project.
Environmental Review
The liners are a method to rehabilitate the existing pipe that uses the old pipe as a host until the liner is cured. The liner provides for the
same capacity involving negligible or no expansion of use beyond that existing is categorically exempt under the California Environmental
Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.) under Section 15301 as a “Class 1” “minor alteration of existing
public or private structures”, as further described in Section (b) as “Existing facilities of both investor and publicly-owned utilities used to
provide .... sewerage ...”.
Financial Review
The approved budget for Project #328 DIP Rehabilitation was $587,182 in FY 20-21. The outlay (paid expenses) and
encumbrances (costs to be paid) through September 2022 is anticipated at total $267,052. The amount retained during the monthly
invoicing is included in the encumbered project budget. The remaining available budget as of September 30, 2022 is $320,130.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the October 24, 2022, Board of Directors
regular meeting at District Headquarters and on District’s website.
Subject 4. Project No. 335 Sewer Siphon Rehabilitation Phase I - Accept Improvements as
Completed, File Notice of Completion, Exonerate Labor and Materials Bond, and
Exonerate Faithful Performance Bond
Meeting Oct 24, 2022 - Board of Directors Regular Meeting
Access Public
Type Action, Discussion
Preferred Date Oct 24, 2022
Fiscal Impact No
Budgeted Yes
Budget Source 335 Sewer Siphon Rehabilitation
Recommended Action That the Board of Directors:
1. Accept improvements as completed and file a Notice of Completion;
2. Exonerate Labor and Material Bond 35 days after Notice of Completion is recorded; and
3. Exonerate Faithful Performance Bond one year after Notice of Completion is recorded.
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Alternative Actions
1. Do not to accept the improvements.
2. Direct staff to report back with more information.
File Attachments
335 Phase 1 Notice of Completion 2022.pdf (71 KB)
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G. TREASURER'S REPORTS
To: Board of Directors
From: Marc Davis, District Treasurer
Date: October 24, 2022
Subject: Approve the Investment Report for the Month of September 2022
Summary
Attached is the Investment Report for the month of September 2022. As required by the District’s Statement of Investment Policy, the
Investment Report delineates all investment activity during the month.
Recommendation
That the Board of Directors approve the Investment Report for the month of September 2022.
Analysis
This report lists the types of securities held in the District’s portfolio, the institutions from which the securities were purchased, maturity
dates and interest rates as of September 30, 2022. The District’s investments are in compliance with the Statement of Investment Policy
adopted by the Board at the June 27, 2022 regular meeting, as well as the California Government Code. The market values in this report
were provided by our third party custodian, Pershing, LLC, except for the Local Agency Investment Fund (LAIF). The market value of
LAIF was provided by the State Treasurer’s Office. It does not represent the value of the underlying securities within the pool, but rather
the par or cost amount, which is the amount the District is entitled to withdraw. This reporting practice is consistent with industry standard
practices for similar funds.
The weighted average stated rate of return (current yield) for the District’s investment portfolio as of September 30, 2022, was 1.115%.
The yield to maturity of the portfolio was 1.117%. The District’s weighted average interest rate was 40 basis points (0.398%) below the
LAIF average monthly rate for September of 1.513%. The weighted average number of days to maturity for the District’s total portfolio
was 894 days (2.45 years). The duration of the underlying securities in LAIF as of September 30, 2022 was 304 days.
The District’s investment portfolio is in compliance with its liquidity limitations, which requires that a minimum of 20.00% of the portfolio
must mature within one year. The percentage of the portfolio maturing in one year or less as of September 30, 2022 was 27.79%. The
District has adequate cash reserves necessary to meet its obligations for the next six months.
A majority of the District’s cash and investments is reserved or set aside for specific purposes. A description of the various classifications
of the District’s cash and investments are as follows:
Solid Waste Fund:
Operating Reserve - Equal to 30% of the operations budget of the Solid Waste Fund per Operations Code Section
4.030.020. The Operating Reserve can only be accessed with prior Board approval.
Designated for Revenue Dry Period - Equal to 5 months of budgeted operating expenses for the fiscal year to cover the
cash deficit during the period in which the District does not receive any of its annual charges from the County of Orange.
The revenue dry period is from June through October.
Undesignated - Remaining available cash, which is currently used for rate stabilization and payment of organics recycling
costs.
Wastewater Fund:
Subject 1. Approve the Investment Report for the Month of September 2022
Meeting Oct 24, 2022 - Board of Directors Regular Meeting
Access Public
Type Action
Recommended Action That the Board of Directors approve the Investment Report for the month of September
2022.
Goals 8.0 Finance
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Operating Reserve - Equal to 25% of the operations budget of the Wastewater Fund per Operations Code Section
4.030.020. The Operating Reserve can only be accessed with prior Board approval.
Reserved for Capital Outlay - Set aside for capital improvement projects approved and budgeted by the Board, but which
have not yet been completed.
Designated for Revenue Dry Period - Equal to 5 months of budgeted operating expenses for the fiscal year to cover the
cash deficit during the period in which the District does not receive any of its annual charges from the County of Orange.
The revenue dry period is from June through October.
Undesignated - Remaining available cash, which is available to be appropriated by the Board.
Facilities Revolving Fund - Collection of fixture fees which is a restricted revenue source and can only be used for new sewer
facilities.
Asset Replacement Fund - Accumulation of funds for replacement of vehicles, equipment and computers.
Asset Management Fund - Accumulation of funds in accordance with the asset management model for long-term replacement of
sewer pipes and related infrastructure.
Legal Review
Legal review is not required.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which
fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page
6, “”Projects” does not include….C. Continuing administrative or maintenance activities.”
Financial Review
The portfolio was budgeted to earn an average rate of 0.864% for the year ending June 30, 2023. Through September 30, 2022, the
portfolio has earned a weighted average interest rate of 1.051%.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the October 24, 2022 Board of Directors regular
meeting at District Headquarters (290 Paularino Avenue) and on the District’s website at www.cmsdca.gov.
Alternative Actions
Refer the matter back to staff.
File Attachments
Investment Report - September 2022.pdf (688 KB)
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H. ATTORNEY'S REPORTS
To: Board of Directors
From: Alan Burns, District Counsel
Date: October 24, 2022
Subject: Consider Adopting Resolution No. 2022-973 Authorizing Remote Meetings
Summary
The Governor has now signed AB 361 which continues the authority to have remote meetings, provided certain findings are made. The
Board will need to determine if it desires to continue with remote meetings, or at least have the option of remote meetings, and if so,
adopt a resolution making findings.
Recommendation
That the Board of Directors adopt Resolution No. 2022-973 authorizing remote meetings.
Analysis
The Brown Act authorized teleconferenced meetings provided all locations involved in the call were accessible to the public and a public
agenda was posted outside the location. With the COVID 19 pandemic, the Governor issued an Executive Order (N-25-20) on March 4,
2020, which authorized remote meetings provided the meetings are accessible to the public, that agendas are prepared in advance, and
the public has a right to comment on meeting items.
N-25-20 was set to expire on September 30, 2021. The Legislature just passed AB 361 which revises the Brown Act to allow remote
meetings to continue, subject to the making of certain findings. The passage of this law created confusion since it was
effective immediately, but public agencies were relying on the older Executive Order to be able to conduct their meetings through
September 30, 2021. The Governor just issued Executive Order (N-15-21) which will authorize public agencies to rely on the prior
Executive Order until Sep 30, 2021, at which time it expires.
AB 361 is now in effect as an urgency statute. It authorizes a public agency to use remote conferencing provided a State of Emergency
exists and the local agency has imposed or recommended social distancing. Findings must be made, as discussed below. We are
required to notice the meeting and post agendas, allow the public to address the body in a meaningful manner, and by call-in or internet-
based service option. In the event of a disruption of the teleconferencing, the meeting must stop. Public comments are not allowed to be
required in advance of the meeting.
If a state of emergency exists and social distancing is recommended, the Board must adopt a resolution at its first meeting, and every 30
days thereafter, making at least one of the following findings: that the state of emergency continues to exist, that the state of emergency
continues to directly impact the ability of persons to meet safely in person, or that state or local officials continue to impose or recommend
social distancing.
Legal Review
District Counsel has prepared this staff report and Resolution No. 2022-973.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities
which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state
on page 6 “”Projects” does not include .... C. Continuing administrative or maintenance activities."
Financial Review
Subject 1. Consider Adopting Resolution No. 2022-973 Authorizing Remote Meetings
Meeting Oct 24, 2022 - Board of Directors Regular Meeting
Access Public
Type Action
Recommended Action That the Board of Directors adopt Resolution No. 2022-973 authorizing remote meetings.
Goals 6.0 Administrative Management
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There are no financial impacts to the District for adopting Resolution No. 2022-973.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the October 24, 2022 regular Board Meeting at
District Headquarters and on District website at www.cmsdca.gov.
Alternative Actions
1. Do not adopt Resolution No. 2022-972 and conduct meetings under standard Brown Act provisions (i.e., meeting in-person or
teleconferencing and adhering to the requirements of subdivision (b) of California Government Code section 54953, because all
Executive Orders related to the Brown Act are expired after that date),
2. Do not adopt Resolution No. 2022-972 and direct staff to report back with more information.
File Attachments
reso_2022-973_remote_meetings.docx (16 KB)
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I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain meetings
are specified as being eligible as set forth in District Operations Code §
3.01.030. For meetings not so listed, the Board must approve the service for it to
be eligible for the per day compensation.
Subject 1. Orange County Sanitation District (OCSD) - (President Ooten)
Meeting Oct 24, 2022 - Board of Directors Regular Meeting
Access Public
Type
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I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain meetings
are specified as being eligible as set forth in District Operations Code §
3.01.030. For meetings not so listed, the Board must approve the service for it to
be eligible for the per day compensation.
Subject 2. Santa Ana River Flood Protection Agency (SARFPA) - (Director Perry)
Meeting Oct 24, 2022 - Board of Directors Regular Meeting
Access Public
Type
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I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain meetings
are specified as being eligible as set forth in District Operations Code §
3.01.030. For meetings not so listed, the Board must approve the service for it to
be eligible for the per day compensation.
Subject 3. Independent Special Districts of Orange County (ISDOC) - (Secretary Schafer)
Meeting Oct 24, 2022 - Board of Directors Regular Meeting
Access Public
Type
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I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain meetings
are specified as being eligible as set forth in District Operations Code §
3.01.030. For meetings not so listed, the Board must approve the service for it to
be eligible for the per day compensation.
Subject 4. California Special Districts Association (CSDA) - (Secretary Schafer)
Meeting Oct 24, 2022 - Board of Directors Regular Meeting
Access Public
Type
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I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain meetings
are specified as being eligible as set forth in District Operations Code §
3.01.030. For meetings not so listed, the Board must approve the service for it to
be eligible for the per day compensation.
Subject 5. Special District Risk Management Authority (SDRMA) - (Vice President Scheafer)
Meeting Oct 24, 2022 - Board of Directors Regular Meeting
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I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain meetings
are specified as being eligible as set forth in District Operations Code §
3.01.030. For meetings not so listed, the Board must approve the service for it to
be eligible for the per day compensation.
Subject 6. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55,
Operations Code Section 3.01.030
Meeting Oct 24, 2022 - Board of Directors Regular Meeting
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L. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
Subject 1. Oral Communications and Director Comments
Meeting Oct 24, 2022 - Board of Directors Regular Meeting
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Type Discussion
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O. CLOSING ITEMS
The next regular meeting of the Costa Mesa Sanitary District Board of Directors will be held at 4:30 p.m. on Monday, November 28, 2022
in the District's Boardroom, located at 290 Paularino Avenue, Costa Mesa, CA 92626.
Subject 1. Adjourn
Meeting Oct 24, 2022 - Board of Directors Regular Meeting
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Type Procedural