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Thursday, October 13, 2022
Board of Directors Study Session
Time: 8:00 a.m.
Location: Costa Mesa Sanitary District - 290 Paularino Ave., Costa Mesa, CA 92626
***
IMPORTANT NOTICE REGARDING OCTOBER 11, 2022 STUDY SESSION MEETING
This hybrid in-person and teleconferenced meeting will utilize electronic means consistent with
State of California Assembly Bill 361 (Gov. Code § 54953(b)(3)).
***
The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which will be
made available at the start of the meeting) or by visiting www.youtube.com/CostaMesaSanitary.
***
To participate in the meeting by computer:
1. Copy and past the following into your browser - https://us02web.zoom.us/join
2. Enter the Meeting ID number - 882 7105 8326
3. Click "Join."
***
To join the meeting with a mobile device:
1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store (for
Apple devices)
2. Open the Zoom app. Select "Join a Meeting."
3. Enter Zoom Meeting ID. Select "Join Meeting."
***
To join the meeting by phone:
1. Call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 882 7105 8326#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass this
step.
***
Public Comments: Members of the public can submit any comments in real time during the meeting
or prior to the meeting in writing for the Board of Directors' consideration by sending them to the
District Clerk, Noelani Middenway, at nmiddenway@cmsdca.gov. Those comments will be made part
of the official public record of the meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of
the agenda packet. If any document or other writing pertaining to an agenda item is distributed to
all or a majority of the Board after the packet is prepared, a copy of that writing may be obtained
from the District Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours
prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
1. Roll Call - (If absences occur, consider whether to deem those absences excused based on facts presented for the
absence – such determination shall be the permission required by law.)
B. PUBLIC COMMENTS - This time has been set aside for persons in the audience to make comments on items
within the subject matter jurisdiction of the Costa Mesa Sanitary District that are not listed on this agenda.
Members of the public will have the opportunity to address the Board of Directors about all other items on
this agenda at the time those items are considered. Under the provisions of the Brown Act, the Board of
Directors is prohibited from taking action on oral requests but may refer the matter to staff or to a
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subsequent meeting. The Board of Directors will respond after public comment has been received. Please
state your name. Each speaker will be limited to four (4) continuous minutes.
1. Public Comments
C. ITEMS OF STUDY
1. Receive and File September 2022 Code Enforcement Officer Report
2. 2022 Missed Trash Pick-Up (January - September)
3. Discuss and Provide Feedback to Agreed Upon Negotiation Bullet Points for Future Agreement with CR&R
Environmental Services
4. Receive and File Quarterly Legislative Report - Quarter 4
5. Inspecting District Assets Using Drone Technology
6. Receive and File Report on Eco Expo Update
D. CLOSING ITEMS
1. Oral Communications and Director Comments
2. Adjournment
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Thursday, October 13, 2022
Board of Directors Study Session
Time: 8:00 a.m.
Location: Costa Mesa Sanitary District - 290 Paularino Ave., Costa Mesa, CA 92626
***
IMPORTANT NOTICE REGARDING OCTOBER 11, 2022 STUDY SESSION MEETING
This hybrid in-person and teleconferenced meeting will utilize electronic means consistent with
State of California Assembly Bill 361 (Gov. Code § 54953(b)(3)).
***
The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which will be
made available at the start of the meeting) or by visiting www.youtube.com/CostaMesaSanitary.
***
To participate in the meeting by computer:
1. Copy and past the following into your browser - https://us02web.zoom.us/join
2. Enter the Meeting ID number - 882 7105 8326
3. Click "Join."
***
To join the meeting with a mobile device:
1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store (for
Apple devices)
2. Open the Zoom app. Select "Join a Meeting."
3. Enter Zoom Meeting ID. Select "Join Meeting."
***
To join the meeting by phone:
1. Call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 882 7105 8326#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass this
step.
***
Public Comments: Members of the public can submit any comments in real time during the meeting
or prior to the meeting in writing for the Board of Directors' consideration by sending them to the
District Clerk, Noelani Middenway, at nmiddenway@cmsdca.gov. Those comments will be made part
of the official public record of the meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of
the agenda packet. If any document or other writing pertaining to an agenda item is distributed to
all or a majority of the Board after the packet is prepared, a copy of that writing may be obtained
from the District Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours
prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
Subject 1. Roll Call - (If absences occur, consider whether to deem those absences excused
based on facts presented for the absence – such determination shall be the
permission required by law.)
Meeting Oct 13, 2022 - Board of Directors Study Session
Access Public
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Robert Ooten, President
Michael Scheafer, Vice President
Arlene Schafer, Secretary
Arthur Perry, Director
Brett Eckles, Director
Type Procedural
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B. PUBLIC COMMENTS - This time has been set aside for persons in the audience
to make comments on items within the subject matter jurisdiction of the Costa
Mesa Sanitary District that are not listed on this agenda. Members of the public
will have the opportunity to address the Board of Directors about all other items
on this agenda at the time those items are considered. Under the provisions of
the Brown Act, the Board of Directors is prohibited from taking action on oral
requests but may refer the matter to staff or to a subsequent meeting. The Board
of Directors will respond after public comment has been received. Please state
your name. Each speaker will be limited to four (4) continuous minutes.
Subject 1. Public Comments
Meeting Oct 13, 2022 - Board of Directors Study Session
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Type Procedural
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C. ITEMS OF STUDY
To: Board of Directors
Via: Scott Carroll, General Manager
From: David Griffin, Interim Code Enforcement Officer
Date: October 13, 2022
Subject: Receive and File September 2022 Code Enforcement Officer Report
Summary
This report summarizes major points for three ordinance enforcement topics covering scavenging, graffiti on trash carts, and trash
container enforcement. For the month of September, 2022, the CMSD Interim Code Enforcement Officer focused his efforts on patrols in
various parts of the community. The goal is to identify and deter instances of scavenging and residential trash carts left within the public
view.
Recommendation
That the Board of Directors receives and files this report.
Analysis
In the month of September, Interim Code Enforcement Officer (CEO) Griffin approached one individual after observing them scavenging
from CMSD trash carts. In the same month he issued 113 warning notices to residents storing their trash carts in public view. No cases of
graffiti on trash carts were observed.
Legal Review
Not applicable.
Environmental Review
Code enforcement activities and reporting are not a disturbance of the environment similar to grading or construction and do not
constitute a project under CEQA or the District’s CEQA Guidelines.
Financial Review
Officer Griffins' activities are funded in the adopted budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the October 13, 2022 Board of Directors Study
Session meeting at District Headquarters and posted on the District’s website.
Alternative Actions
1. Direct staff to report back with more information.
File Attachments
CEO Report September 2022.pdf (275 KB)
Subject 1. Receive and File September 2022 Code Enforcement Officer Report
Meeting Oct 13, 2022 - Board of Directors Study Session
Access Public
Type Discussion
Goals 2.0 Solid Waste
2.9 Solid Waste - Enhance Code Enforcement presence
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C. ITEMS OF STUDY
To: Board of Directors
From: Scott Carroll, General Manager
Date: October 13, 2022
Subject: 2022 Missed Trash Pick-Up (January - September)
Summary
The Board of Directors requested monthly updates regarding the progress being made to consistently reduce the number of missed trash
pick-ups occurring in the community.
Recommendation
That the Board of Directors receive and file this report.
Analysis
There were a total of 812 missed trash pick-ups during the past eight months of 2022. Attached is the breakdown of the missed pick-ups
by month. The data collected is from residents logging complaints in CMSD's online Citizen Request Management System (GoGov) and
receiving complaints residents logged in at Costa Mesa city hall. The data represents the number of homes that did not have their trash
picked up on their regularly scheduled collection day. The primary reasons for service delays are truck breakdowns and unscheduled
leave from drivers; however, some missed collections were due to carts not being placed at the proper location for collection or the carts
were placed on the curb after the street was serviced by CR&R.
94 of the 178 missed collections were on Republic Avenue, Grove Place and Linden Place when their carts were not emptied on
September 12. September's data represents approximately 0.77% of the total single-family units (23,091) CR&R services every week.
Legal Review
Not applicable
Environmental Review
Receiving an update on missed trash collection requests is an administrative matter and is exempt from the requirements of the California
Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while
establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted
“CEQA Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing administrative or
maintenance activities.”
Financial Review
There are no financial impacts to the District for creating this report.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the October 13, 2022 Board of Directors Study
Session meeting held at 290 Paularino Avenue, Costa Mesa and posted on the District’s website.
Alternative Actions
1. Direct staff to report back with more information.
File Attachments
Missed Trash Pick-Up.pdf (81 KB)
Subject 2. 2022 Missed Trash Pick-Up (January - September)
Meeting Oct 13, 2022 - Board of Directors Study Session
Access Public
Type Discussion
Goals 2.0 Solid Waste
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C. ITEMS OF STUDY
To: Board of Directors
From: Scott Carroll, General Manager
Date: October 13, 2022
Subject: Discuss and Provide Feedback to Agreed Upon Negotiation Bullet Points for Future Agreement with CR&R
Environmental Services
Summary
Since February 2022, District staff and solid waste consultant, Michael Balliet Consulting (MBC) have been in negotiations with CR&R
Environmental Services (CR&R) for a new SB 1383 compliant solid waste agreement. The following bullet points have been agreed upon
by staff and CR&R.
Recommendation
That the Board of Directors discuss and provide feedback to the agreed-upon negotiation bullet points for a future agreement with CR&R
Environmental Services.
Analysis
CR&R agrees to pay half of the cost (50/50 of $20,000) to perform a biennial community-wide citizen survey.
CMSD will move from paying per tonnage rates to flat monthly fee for all services
SB 1383 Outreach – CR&R will provide direct mail, cart hangers, knock & talk, and lid flipping auditing, to name a few outreach
efforts.
CR&R Audit Buddy App - CR&R will provide data from their smartphone app to report to CalRecycle.
New carts will have an RFID code that will allow CMSD staff to track when carts were emptied.
CMSD will have access to the technology that captures driver, route, and service information in real-time to assist with missed
collection claims.
Extra cart revenue sharing will remain 80/20 where the District receives 80% of revenues and CR&R receives 20% of revenues.
CR&R will keep 100% of ancillary services revenues.
CR&R and District agree to continue using the following rate comparison survey:
Submit an annual review of thirty-three (33) Orange County agencies comparable Net to Hauler rates and a justification of
CR&R's rates as being within ten percent (10%) of the average Net to Hauler rate (total amount CR&R is paid by District
divided by the total number of units serviced) of the thirty-three (33) Orange County agencies.
CMSD will continue to bill residents through County assessments.
3-Cart System - CMSD and CR&R agree that the three-cart system will include one black cart (trash), one blue cart (recyclables),
and one green (organics) cart. Residents will have the option to request for a second green cart at no additional cost. The blue
cart will be 90 gallons and residents will have the option to switch their 65-gallon black cart for a 90-gallon black cart. If residents
have two mixed waste carts, one of the carts will be removed and replaced with a blue cart.
Cart Inventory - CR&R will conduct an inventory control program to determine the number of carts at each household. CR&R is
implementing user verification by mailing letters to residents and encouraging them to verify the number of carts in their
possession by using an online system. Each resident will have a unique account number assigned to him/her for identity purposes
and to log into the system. CR&R and CMSD will start working on the parameters for an audit/user verification program that will
include having cart serial numbers assigned to households. Having cart serial numbers assigned to households will help defend
CMSD/CR&R action for issuing contamination fees and/or fines. CMSD will upload the inventory data from the audit/user
verification program into GIS.
Liquidated Damages – CMSD and CR&R agree that CMSD can apply liquidated damages to CR&R if more than 22 missed
collections per week occur. Residents placing their carts on the curb after service or the city not notifying CMSD and/or CR&R
about street improvements would not apply for missed collections. Highlighted liquidated damages cited in the City of Newport
Beach contract will be applied in CMSD’s contract.
Subject 3. Discuss and Provide Feedback to Agreed Upon Negotiation Bullet Points for
Future Agreement with CR&R Environmental Services
Meeting Oct 13, 2022 - Board of Directors Study Session
Access Public
Type Discussion
Goals 2.0 Solid Waste
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Fleet Size - The fleet size will increase from 9 to 11 for implementing the 3-cart system. New vehicles will be phased-in, and there
will be a minimum age requirement for the vehicles in service. The average age if the vehicle fleet shall not exceed seven years at
any time during the term of the agreement.
Cost - CR&R will not deviate from their proposed service hours for collecting a third cart (recycling) because additional trucks are
required to provide the service.
Contamination Fee and Notification Procedures – The notification procedure and fine will be consistent with administrative
fines and protocols for storing trash carts in public view. The procedures will be as follows:
Within a one-year period (12 months), residents will be notified about contamination in their carts.
1. 1 warning - a tag is placed on cart (CMSD recommend using a yellow-colored tag to catch residents’ attention).
2. 2 warning - a tag is placed on cart (CMSD recommends using a red-colored tag).
3. 3 warning – a letter is mailed to residents’ home.
4. If contamination is found in the cart after notifying residents’ three times within a 12-month period, a $25.00 fee will be
issued to the resident. If three contamination fees are applied within one year then CMSD will resort to issuing
administrative citations where the fine ranges from $75.00 to $300 for each offense.
Contamination Fee Revenue - CMSD and CR&R agreed to share contamination fee revenues that’s consistent with the existing
revenue sharing agreement for extra carts (80/20). CMSD receives 80% of the revenues while CR&R receives 20%.
Rate Adjustments – CR&R can request rate adjustments annually. However, to avoid conducting Prop 218 hearings every year,
CR&R will submit a five-year rate projection to be considered for Board approval where the COLA is based on Los Angeles-Long
Beach-Anaheim CPI but capped at 5% per year. CR&R must provide documented justification for the rate adjustment and the rate
adjustment cannot compensate losses from liquidated damages that were applied to CR&R if any.
CR&R’s Performance Review – CMSD will not use the benchmarks earlier this year to approve or deny CR&R’s request for a
rate adjustment. However, CMSD will have the right to deny a such request if CR&R receives “Unsatisfactory” in their annual
performance evaluation and/or CMSD cannot afford a rate adjustment.
Parameters for Replacing Carts – Residents can request replacing their carts by making such a request to CR&R.
Proposed Contract – The contract will be an amendment to the existing 2018 contract. The Board will have the option to keep
the existing term of the contract or they can consider a new term that will be the following:
Ten-year agreement starting in 2023 with the option to solicit bids in 2033 or CMSD and CR&R mutually agree to extend
the agreement for an additional five years
Proposed Rate - The proposed monthly rate for implementing a 3-cart system is $24.16, but this rate is for 2023 when the 3-cart
system was planned for roll out. The proposed rate will have to be adjusted with CPI when the 3-cart system is rolled out in
January 2025. What the proposed rate will be in 2025 is yet to be determined.
Legal Review
Not applicable at this time; however, District Counsel will review, edit and approve the draft agreement before submitting it to the Board
for approval consideration.
Environmental Review
Receiving agreed upon negotiation bullet points for a future agreement with CR&R Environmental Services is an administrative matter
and is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et.
seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within
each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6
”Projects” does not include …. C. Continuing administrative or maintenance activities.”
Financial Review
There are no financial impacts to the District for creating this report. However, there may be financial impacts to the District when the 3-
cart system is rolled out. The financial impacts, if any, will be presented to the Board at a future board meeting.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the October 13, 2022 Board of Directors Study
Session meeting held at 290 Paularino Avenue, Costa Mesa and posted on the District’s website.
Alternative Actions
1. Direct staff to report back with more information.
st
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C. ITEMS OF STUDY
To: Board of Directors
Via: Scott Carroll, General Manager
From: Gina Terraneo, Management Analyst II
Date: October 13, 2022
Subject: Quarterly Legislative Update - Quarter 4
Summary
The Quarterly Legislative Report provides the Board of Directors with analyses of measures pending at the state and congressional
levels that are of interest to the District. On July 22, 2010, the Board of Directors gave authority to the President to write support and/or
opposition letters on behalf of the Board if that position has been taken by an agency the District is a member of. For all other bills, staff
recommendations for formal District positions on legislation will be agendized and presented for Board action at their regular Board of
Directors meetings. When the Board takes formal action on a piece of legislation, the President will advocate the support or opposition of
individual bills as approved by the Board.
Recommendation
That the Board of Directors receives and files the Quarterly Legislative Report.
Analysis
As of October 5, 2022, the following Congressional and State bills are of interest to the District and are summarized in the attached
Quarterly Legislative Report for Quarter 4:
CONGRESS
PASSED:
HR 3684 – Infrastructure Investment and Jobs Act
SUPPORT:
None
OPPOSE:
HR 2467 – PFAS Action Act of 2021
WATCH:
HR 1352 – Water Affordability, Transparency, Equity, and Reliability Act of 2021
HR 2101 – ZERO WASTE Act
HR 2159 – RECYCLE Act
HR 2238 – Break Free From Plastic Pollution Act of 2021
HR 2821 – Plastic Waste Reduction and Recycling Research Act
HR 4443 – COMPOST Act
HR 4444 – Zero Food Waste Act
HR 4602 – WIPPES Act
HR 6088 – Water Infrastructure Modernization Act
HR 6591 – PIPES Act
Subject 4. Receive and File Quarterly Legislative Report - Quarter 4
Meeting Oct 13, 2022 - Board of Directors Study Session
Access Public
Type Discussion, Receive and File
Goals 6.6 Administrative Management - Stay informed of Federal and State legislation
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S 923 – RECYCLE Act of 2021
S 984 – Break Free From Plastic Pollution Act of 2021
S 1918 – Battery and Critical Mineral Recycling Act of 2021
S 2389 – Zero Food Waste Act
S 3282 – Water Infrastructure Modernization Act of 2021
S 3742 – Recycling Infrastructure and Accessibility Act of 2022
S 3743 – Recycling and Composting Accountability Act
S 3956 – WIPPES Act
CA STATE LEGISLATURE
CHAPTERED:
AB 361 – Open meetings: local agencies: teleconferences
AB 474 – California Public Records Act: conforming revisions
AB 602 – Development fees: impact fee nexus study
AB 818 – Solid waste: premoistened nonwoven disposable wipes
AB 881 – Recycling: plastic waste: export
AB 962 – California Beverage Container Recycling and Litter Reduction Act: reusable beverage
containers
AB 1201 – Solid waste: products: labeling: compostability and biodegradability
AB 1276 – Single-use foodware accessories and standard condiments
AB 1817 – Product safety: textile articles: perfluoroalkyl and polyfluoroalkyl substances (PFAS)
AB 1857 – Solid waste
AB 1985 – Organic waste: recovered organic waste product procurement targets
AB 2048 – Solid waste: franchise agreements: database
AB 2188 – Discrimination in employment: use of cannabis
AB 2440 – Responsible Battery Recycling Act of 2022
AB 2449 – Open meetings: local agencies: teleconferences
AB 2647 – Local government: open meetings
SB 45 – Short-lived climate pollutants: organic waste reduction goals: local jurisdiction assistance
SB 54 – Solid waste: reporting, packaging, and plastic food service ware
SB 219 – Property taxation: delinquent penalties and costs: cancellation: public health orders
SB 274 – Local government meetings: agenda and documents
SB 323 – Local government: water or sewer service: legal actions
SB 343 – Environmental advertising: recycling symbol: recyclability: products and packaging
SB 594 – Elections: redistricting
SB 892 – Cybersecurity preparedness: food and agriculture sector and water and wastewater systems
sector
SB 1100 – Open meetings: orderly conduct
SB 1111 – Trash receptacles and storage containers: reflective markings
SB 1215 – Electronic Waste Recycling Act of 2003: covered battery-embedded products
VETOED:
AB 1711 – Privacy: breach
AB 2247 – Perfluoroalkyl and polyfluoroalkyl substances (PFAS) and PFAS products and product
components: publicly accessible data collection interface
Research for the quarterly legislative report is sourced from legislative analyses compiled by various individuals, organizations, and
agencies, including the National Special District Coalition, California Special Districts Association, California Association of Sanitation
Agencies, CalRecycle, Californians Against Waste, Orange County Sanitation District, and the websites of the District's state
representatives.
In addition to the standard legislative report, the Board of Directors requested that staff provide information about any recent or upcoming
legislation related to SB 1383. This information is provided below, as well as on page 15 of the State Legislative Report.
Other Recent SB 1383 Related Legislation
AB 1027 Solid and organic waste (died in 2022)
An intent bill stating that the Legislature seeks to enact legislation providing relief from solid waste recycling, composting
and source reduction requirements and organics recycling requirements for no more than 1 year to cities and
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municipalities struggling due to the impacts of COVID-19
AB 1086 Organic waste: implementation strategy: report (died in 2021)
A bill that would have directed the California Council on Science and Technology, along with academic partners, to create
an implementation strategy to achieve the state’s organic waste and related climate change and air quality mandates,
goals, and targets
SB 619 Organic waste: reduction regulations: local jurisdiction compliance (passed in 2021)
A bill that allowed local jurisdictions facing continuing violations for not meeting methane emission reduction goals and
organic diversion targets to submit a letter of intent to comply to CalRecycle by March 1, 2022. The bill then allowed
CalRecycle to waive penalties for violations and implement deadlines for the agencies to remedy their violations.
Legal Review
Not applicable
Environmental Review
Consideration of pending legislation is an administrative matter and is exempt from the requirements of the California Environmental
Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its
own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA
Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing administrative or
maintenance activities.”
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the October 13, 2022 Board of Directors Study
Session meeting held via teleconference and posted on the District’s website.
Alternative Actions
1. Direct staff to report back with more information.
File Attachments
Legislative Analysis Quarterly Report - Congressional - Q4.pdf (234 KB)
Legislative Analysis Quarterly Report - State - Q4.pdf (271 KB)
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C. ITEMS OF STUDY
To: Board of Directors
From: Scott Carroll, General Manager
Date: October 13, 2022
Subject: Inspecting District Assets Using Drone Technology
Summary
Regular and routine inspection of assets is best practice to ensure assets are performing at their optimum levels during the full use of
their life cycle. The District uses Closed Circuit Television (CCTV) technology to inspect sewer pipeline, but other assets such as sewer
wet wells and pipeline located in confine spaces (e.g. Elden force main inside Mesa Drive SR 55 freeway overpass bridge) requires in-
person inspection using confine space entry.
Inspecting assets in-person is time consuming and confine space entry is dangerous for personnel, so staff researched alternative
methods that are efficient and safer for staff. Staff discovered Flyability Elios 3 Drone technology that's designed and manufactured
specifically for inspections. It's widely used for utility inspections including wastewater assets.
A sales representative is located in Huntington Beach, so staff made contact with the vendor and requested a demonstration of the Elios
3 drone inside the Elden Lift Station wet well and the Mesa Drive SR 55 freeway overpass bridge.
Recommendation
That the Board of Directors receive and file this report.
Analysis
On July 7, 2022, staff received a demonstration of the Elios 3 at the Elden Lift Station wet well. Attached are pictures. The launch in the
wet well was successful in which the drone was able to record the condition of the walls and the pipes inside the well. The Elios 3 is not
waterproof, so the operator had to be careful the drone did not get wet from the water splashing inside the wet well.
On August 29, 2022, staff received another demonstration of the Elios 3, but this time it was inside the Mesa Drive SR 55 freeway
overpass bridge to inspect the Elden force main. Attached are pictures. A video of the inspection will be presented during the study
session meeting. Unfortunately, the drone got snagged on a nail that required retrieval from staff after performing confine space entry.
The operator agreed to return on September 26, 2022 to complete the inspection at no additional cost.
While the technology is impressive, the cost to purchase one Elios 3 ranges from $51,600 to $74,500. Staff believes the cost is too
expensive to purchase. Additional costs would apply such as training, maintenance, and supplies; however, the Elios 3 is available to rent
at $3,000 a week or $7,500 a month. Staff believes renting the Elios 3 is a viable option for the District when inspecting confine space
assets. A Federal Aviation Administration (FAA) license to fly the Elios 3 is not required because the drone is not flying in air space with
other flying objects.
Legal Review
Not applicable.
Environmental Review
Receiving drone demonstrations for inspecting confine space entry sewer assets is an administrative matter and is exempt from the
requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of
CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt
Subject 5. Inspecting District Assets Using Drone Technology
Meeting Oct 13, 2022 - Board of Directors Study Session
Access Public
Type Discussion
Goals 1.0 Sewer Infrastructure
6.0 Administrative Management
6.7 Administrative Management - Optimize the use of technology to drive efficiency,
productivity, and customer service
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classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include
…. C. Continuing administrative or maintenance activities.”
Financial Review
The cost to schedule and receive two demonstrations was $2,140. There is adequate money in the budget for this expense.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the October 13, 2022 Board of Directors Study
Session meeting held at 290 Paularino Avenue, Costa Mesa and posted on the District’s website.
Alternative Actions
1. Direct staff to budget purchasing the Elios 3 in the FY 2023-24 Budget.
2. Direct staff to report back with more information.
File Attachments
E3 Drone Sales Quote.pdf (13 KB)
Elios 3 - Product Offering.pdf (178 KB)
Elios 3 -2.jpg (5,136 KB)
Elios 3 -3.jpg (4,909 KB)
Elios 3 -4.jpg (3,172 KB)
Elios 3 -5.jpg (2,746 KB)
Elios 3 -6.jpg (2,833 KB)
Elios 3 -7.jpg (2,808 KB)
Drone Demonstration1.jpg (5,404 KB)
Drone Demonstration3.jpg (5,401 KB)
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C. ITEMS OF STUDY
To: Board of Directors
Via: Scott Carroll, General Manager
From: Noelani Middenway, CMC, District Clerk/PIO
Date: October 13, 2022
Subject: Receive and File Report on Eco Expo
Summary
CMSD's first Eco Expo was held on Wednesday, September 28, 2022 and was a great success. The following report
provides details of the preparation leading up to and outcome of the event.
Recommendation
That the Board of Directors receive and file the report.
Analysis
The Costa Mesa Sanitary District has conducted a Citizens Environmental Protection Academy (CEPA) for the past
several years which consisted of both in person educational workshops and tours of facilities such as OC Sanitation
District, Orange County Water District, CR&R's Materials Recovery Facility, and Anaerobic Digestor Facility. The
ability to conduct such tours during the pandemic has been paused for health and safety reasons. Staff revamped the
CEPA structure and felt that participating in a Coastal Cleanup Event on Saturday, September 16 and creating an Eco
Expo would be a great way to continue the District's outreach and education efforts, while keeping it interactive for all
attendees.
CMSD held its first Eco Expo on Wednesday, September 28 from 3pm - 7pm. The day and time of the event was set
after soliciting the public via a Facebook poll as to what would day of the week and timeframe would attendees most
likely be able to attend the event. Based on the number of school age attendees present, it seems that the 3pm - 7pm
hours were ideal for parents who picked up their children from school and brought them straight to the Eco Expo. Staff
received an RSVP count of 206, of which 130 attendees made the event.
Along with all members of District staff, representatives from the Citizens Advisory Committee, the City of Costa
Mesa, and CR&R were present to provide information about SB 1383 requirements and proper disposal of organics,
wastewater do's and don'ts, how to join the CAC, and other district programs available to the public.
The following budget summary covers all expenses entailed for the Eco Expo. Staff is pleased to report that the Eco
Expo expenses were below budget and no additional funds were requested to cover the event.
Advertisements included:
Paid advertising on Facebook, Instagram and Mailchimp
Unpaid advertising through PeachJar (NMUSD), other social media (Twitter), press release, and website
Category Budget Total Spent Remaining Funds
Advertisements $ 4,000.00 $ 1,948.42 $ 2,051.58
Catering $ 1,000.00 $ 1,209.75 $ (209.75)
Subject 6. Receive and File Report on Eco Expo Update
Meeting Oct 13, 2022 - Board of Directors Study Session
Access Public
Type Receive and File
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Giveaways $ 3,000.00 $ 2,978.67 $ 21.33
Supplies $ 2,000.00 $ 835.74 $ 1,164.26
Total $ 10,000.00 $ 6,972.58 $ 3,027.42
Legal Review
Not applicable.
Environmental Review
Receiving an update on the Eco Expo is an administrative matter and is exempt from the requirements of the
California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of
CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of
the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on
page 6 ”Projects” does not include …. C. Continuing administrative or maintenance activities.”
Financial Review
A total amount of $10,000 was budgeted for the Eco Expo, of which only $6,972 was spent on the event.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the October 13, 2022 Board of
Directors Study Session at District Headquarters and posted on the District’s website.
Alternative Actions
Refer the matter back to staff.
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D. CLOSING ITEMS
Subject 1. Oral Communications and Director Comments
Meeting Oct 13, 2022 - Board of Directors Study Session
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Type
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D. CLOSING ITEMS
The next Study Session of the Costa Mesa Sanitary District Board of Directors will be held at 8:00 a.m. on Tuesday, November 8, 2022 in
the District's Boardroom, located at 290 Paularino Avenue, Costa Mesa, CA 92626.
Subject 2. Adjournment
Meeting Oct 13, 2022 - Board of Directors Study Session
Access Public
Type Procedural