2022_08_09_ssTuesday, August 9, 2022
Board of Directors Study Session
Time: 8:00 a.m.
Location: Costa Mesa Sanitary District - 290 Paularino Ave., Costa Mesa, CA 92626
***
IMPORTANT NOTICE REGARDING AUGUST 9, 2022 STUDY SESSION MEETING
This hybrid in-person and teleconferenced meeting will utilize electronic means consistent
with State of California Assembly Bill 361 (Gov. Code § 54953(b)(3)).
***
The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which
will be made available at the start of the meeting) or by visiting
www.youtube.com/CostaMesaSanitary.
***
To participate in the meeting by computer:
1. Copy and past the following into your browser - https://us02web.zoom.us/join
2. Enter the Meeting ID number - 882 7105 8326
3. Click "Join."
***
To join the meeting with a mobile device:
1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store
(for Apple devices)
2. Open the Zoom app. Select "Join a Meeting."
3. Enter Zoom Meeting ID. Select "Join Meeting."
***
To join the meeting by phone:
1. Call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 882 7105 8326#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass
this step.
***
Public Comments: Members of the public can submit any comments in real time during the
meeting or prior to the meeting in writing for the Board of Directors' consideration by
sending them to the District Clerk, Noelani Middenway, at nmiddenway@cmsdca.gov. Those
comments will be made part of the official public record of the meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made
part of the agenda packet. If any document or other writing pertaining to an agenda item is
distributed to all or a majority of the Board after the packet is prepared, a copy of that
writing may be obtained from the District Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48
hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
1. Roll Call - (If absences occur, consider whether to deem those absences excused based on facts
presented for the absence – such determination shall be the permission required by law.)
B. PUBLIC COMMENTS - This time has been set aside for persons in the audience to make
comments on items within the subject matter jurisdiction of the Costa Mesa Sanitary District
that are not listed on this agenda. Members of the public will have the opportunity to address
the Board of Directors about all other items on this agenda at the time those items are
considered. Under the provisions of the Brown Act, the Board of Directors is prohibited from
taking action on oral requests but may refer the matter to staff or to a subsequent meeting.
The Board of Directors will respond after public comment has been received. Please state
your name. Each speaker will be limited to four (4) continuous minutes.
1. Public Comments
C. ITEMS OF STUDY
2. July 19, 2022 Emergency Operations Center (EOC) Tabletop Exercise Debrief
4. Receive and File Waste Composition Study #3 from Michael Balliet Consulting
5. Fats Oil Grease (FOG) Control Enforcement Program Implementation Plan
6. Consider Adopting Resolution No. 2022-970 Authorizing Remote Meetings
D. CLOSING ITEMS
1. Oral Communications and Director Comments
2. Adjournment
1. Receive and File July 2022 Code Enforcement Officer Report
3. 2022 Missed Trash Pick-Up (January - July)
7. Review SB1383 Public Outreach Samples
Tuesday, August 9, 2022
Board of Directors Study Session
Time: 8:00 a.m.
Location: Costa Mesa Sanitary District - 290 Paularino Ave., Costa Mesa, CA 92626
***
IMPORTANT NOTICE REGARDING AUGUST 9, 2022 STUDY SESSION MEETING
This hybrid in-person and teleconferenced meeting will utilize electronic means consistent
with State of California Assembly Bill 361 (Gov. Code § 54953(b)(3)).
***
The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which
will be made available at the start of the meeting) or by visiting
www.youtube.com/CostaMesaSanitary.
***
To participate in the meeting by computer:
1. Copy and past the following into your browser - https://us02web.zoom.us/join
2. Enter the Meeting ID number - 882 7105 8326
3. Click "Join."
***
To join the meeting with a mobile device:
1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store
(for Apple devices)
2. Open the Zoom app. Select "Join a Meeting."
3. Enter Zoom Meeting ID. Select "Join Meeting."
***
To join the meeting by phone:
1. Call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 882 7105 8326#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass
this step.
***
Public Comments: Members of the public can submit any comments in real time during the
meeting or prior to the meeting in writing for the Board of Directors' consideration by
sending them to the District Clerk, Noelani Middenway, at nmiddenway@cmsdca.gov. Those
comments will be made part of the official public record of the meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made
part of the agenda packet. If any document or other writing pertaining to an agenda item is
distributed to all or a majority of the Board after the packet is prepared, a copy of that
writing may be obtained from the District Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48
hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
Subject 1. Roll Call - (If absences occur, consider whether to deem those
absences excused based on facts presented for the absence – such
determination shall be the permission required by law.)
Robert Ooten, President
Michael Scheafer, Vice President
Arlene Schafer, Secretary
Arthur Perry, Director
Brett Eckles, Director
Meeting Aug 9, 2022 - Board of Directors Study Session
Access Public
Type Procedural
B. PUBLIC COMMENTS - This time has been set aside for persons in the audience
to make comments on items within the subject matter jurisdiction of the Costa
Mesa Sanitary District that are not listed on this agenda. Members of the public
will have the opportunity to address the Board of Directors about all other items
on this agenda at the time those items are considered. Under the provisions of
the Brown Act, the Board of Directors is prohibited from taking action on oral
requests but may refer the matter to staff or to a subsequent meeting. The Board
of Directors will respond after public comment has been received. Please state
your name. Each speaker will be limited to four (4) continuous minutes.
Subject 1. Public Comments
Meeting Aug 9, 2022 - Board of Directors Study Session
Access Public
Type Procedural
C. ITEMS OF STUDY
To: Board of Directors
Via: Scott Carroll, General Manager
From: David Griffin, Interim Code Enforcement Officer
Date: August 9, 2022
Subject: Receive and File July 2022 Code Enforcement Officer Report
Summary
This report summarizes major points for three ordinance enforcement topics covering scavenging, graffiti on trash
carts, and trash container enforcement. For the month of July, 2022, the CMSD Interim Code Enforcement Officer
focused his efforts on patrols in various parts of the community. The goal is to identify and deter instances of
scavenging and residential trash carts left within the public view.
Recommendation
That the Board of Directors receives and files this report.
Analysis
In the month of July, Interim Code Enforcement Officer (CEO) Griffin approached five (5) individuals after observing
them scavenging from CMSD trash carts. In the same month he issued 103 warning notices to residents storing their
trash carts in public view.
Legal Review
Not applicable.
Environmental Review
Code enforcement activities and reporting are not a disturbance of the environment similar to grading or construction
and do not constitute a project under CEQA or the District’s CEQA Guidelines.
Financial Review
Officer Griffins' activities are funded in the adopted budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the August 9, 2022 Board of
Directors Study Session meeting at District Headquarters and posted on the District’s website.
Alternative Actions
1. Direct staff to report back with more information.
File Attachments
CEO Report for July 2022.pdf (445 KB)
Subject 1. Receive and File July 2022 Code Enforcement Officer Report
Meeting Aug 9, 2022 - Board of Directors Study Session
Access Public
Type Discussion
Goals 2.0 Solid Waste
2.9 Solid Waste - Enhance Code Enforcement presence
C. ITEMS OF STUDY
To: Board of Directors
From: Scott Carroll, General Manager
Date: August 9, 2022
Subject: July 19, 2022 Emergency Operations Center (EOC) Tabletop Exercise Debrief
Summary
In the event of a catastrophic disaster, staff needs to be ready to respond and allocate important and necessary
resources to help the community recover from the disaster. To ensure quick and effective response, emergency
preparedness training of staff is necessary.
On July 19, 2022, staff participated in a mandatory training exercise regarding several emergency preparedness
topics including the Standardized Emergency Management System (SEMS), CMSD's Emergency Operations Plan
(EOP) and Emergency Operations Center (EOC) and concluded with a tabletop exercise that simulated a catastrophic
earthquake. Attached is the training agenda. The training was facilitated by CMSD general manager.
Recommendation
That the Board of Directors receive and file this report.
Analysis
The Standardized Emergency Management System (SEMS) is a state-wide California system to aid local and state
officials in communication and response by providing a common management system and language. As a result of
the 1991 East Bay Hills Fire in Oakland, a law was passed by the legislature to improve the coordination of state and
local emergency response in California. The statute directed the Governor's Office of Emergency Services (OES), in
coordination with other state agencies and interested local agencies, to establish by regulation the Standardized
Emergency Management System (SEMS). State agencies and local governments are required to use SEMS to
participate in disasters. Local agencies that do not adopt SEMS as part of their emergency preparedness plan are not
eligible to receive state funding for preparedness and recovery.
It should be noted that after the 9/11 attacks, the federal government used the same structure of SEMS to adopt the
National Incident Management System (NIMS). Local agencies must adopt NIMs as part of their emergency plan to
be eligible to receive federal assistance for preparedness and recovery. While the July 19th training did not focus on
NIMS, staff is required to complete NIMS training and obtain certification for completion of training. All CMSD staff
have complete the NIMS training and are certified.
An EOP is a document that describes how an agency will respond and recover from each hazard that threatens the
agency. Staff has identified the following hazards:
Natural
Subject 2. July 19, 2022 Emergency Operations Center (EOC) Tabletop Exercise
Debrief
Meeting Aug 9, 2022 - Board of Directors Study Session
Access Public
Type Discussion
Goals 3.0 Emergency Preparedness
3.1 Emergency Preparedness - Conduct regular emergency testing, training
and exercises
Earthquakes
Floods
Tsunami
Fire
Technological and Man-Made
Sanitary Sewer Overflow
Major vehicle accident
Airplane crash
Terrorism
Cyber
Following review of SEMS and CMSD's EOP, staff toured CMSD's EOC to learn where all the supplies and equipment
are located and then staff reviewed all EOC positions and the duty checklist for each position. Because CMSD has
limited staff, many staff members will be responsible for more than one position in the EOC.
The training concluded with a tabletop exercise in the EOC. A tabletop exercise is a simulated, interactive exercise
that tests an organization’s incident response procedures. They help train staff for any emergency by helping the
agency assess their protection and preparation tactics, practice their response plans, and improve their recovery
capabilities in a risk-free environment. Tabletop exercises can also help ensure that critical equipment and tools work
as intended and all responsible parties know what to do when a critical event occurs. Attached is the overview of
CMSD's tabletop exercise.
Lessons Learned
During the exercise, staff identified the following supplies for the EOC along with enhancements to the EOP.
Supplies
A portable generator can provide power to the EOC in the event of a power outage. However, the generator
does not provide emergency power to HQ HVAC system. Acquire box fans for the EOC and server room.
During operations, the EOC will be loud with discussion among the many personnel. Acquire one megaphone,
so the EOC director can address EOC personnel.
Acquire cell phone chargers
The EOC will have lighting from portable generator; however, the rest of HQ will not have lighting. Acquire LED
battery Lanterns.
Acquire Meals Read to Eat (MRE) for 1 week per person.
Enhancements to the EOP
Schedule an assessment and estimated cost to have portable generator connected to HVAC system to
provides air conditioning to the EOC and server room.
Schedule training on how to turn off natural gas at HQ and the Yard.
Send file path wastewater inventory and print hard copies for EOC
Consider members of the Citizens Advisory Committee to voluntarily report to EOC
Consider space for sheltering family and pets
Add employee phone list to each EOC phone
Portable restroom options
Legal Review
Not applicable
Environmental Review
Emergency preparedness training is an administrative matter and not a disturbance of the environment similar to
grading or construction and does not constitute a project under CEQA or the District’s CEQA Guidelines.
Financial Review
There are no financial impacts for conducting the tabletop exercise. There is approximately $6,000 available in the
FY 2022-23 Budget for procuring additional EOC supplies.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the August 9, 2022 Study
Session Meeting at District Headquarters and posted on the District’s website.
Alternative Actions
1. Direct staff to report back with more information.
File Attachments
Tabletop Exercise Agenda.pdf (133 KB)
Tabletop Exercise 7-19-22.pdf (128 KB)
C. ITEMS OF STUDY
To: Board of Directors
From: Scott Carroll, General Manager
Date: August 9, 2022
Subject: 2022 Missed Trash Pick-Up (January - July)
Summary
The Board of Directors requested monthly updates regarding the progress being made to consistently reduce the
number of missed trash pick-ups occurring in the community.
Recommendation
That the Board of Directors receive and file this report.
Analysis
There were a total of 540 missed trash pick-ups during the first six months of 2022. Attached is the breakdown of the
missed pick-ups by month. The data collected is from residents logging complaints in CMSD's online Citizen Request
Management System (GoGov) and receiving complaints residents logged in at Costa Mesa city hall. The data
represents the number of homes that did not have their trash picked up on their regularly scheduled collection day.
The data could be higher, because not everyone is notifying staff their trash was not picked-up. The primary reasons
for service delays are truck breakdowns and unscheduled leave from drivers.
Legal Review
Not applicable
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public
Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own
procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted
“CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include …. C. Continuing
administrative or maintenance activities.”
Financial Review
There are no financial impacts to the District for creating this report.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the August 9, 2022 Board of
Directors Study Session meeting held at 290 Paularino Avenue, Costa Mesa and posted on the District’s website.
Alternative Actions
1. Direct staff to report back with more information.
Subject 3. 2022 Missed Trash Pick-Up (January - July)
Meeting Aug 9, 2022 - Board of Directors Study Session
Access Public
Type Discussion
Goals 2.0 Solid Waste
File Attachments
Missed Trash Pick-up Chart.pdf (75 KB)
C. ITEMS OF STUDY
To: Board of Directors
From: Scott Carroll, General Manager
Date: August 9, 2022
Subject: Receive and File Waste Composition Study #3 from Michael Balliet Consulting
Summary
On July 13, 2022, Michael Balliet Consulting (MBC) performed a waste composition study to determine the amount of
organic waste contamination in a mixed-waste collection route. This report, along with the attachment, describes MBC
findings.
Recommendation
That the Board of Directors provide comments regarding the results of the Solid Waste Characterization Study
Conducted on July 13, 2022.
Analysis
The focus area for Study #3 included mixed waste route collecting in east side, college park and west side
neighborhoods (Santa Isabel Avenue and Wilson Street). The material was transported to CR&R's transfer station in
Stanton and dumped onto a clean sorting area in order for the material to be sorted. A total of 227.30 pounds of
mixed waste was sorted into six material type categories, the categories and their respective weights are included
below:
CATEGORY TOTAL POUNDS PERCENTAGE
Green Waste 4.48 1.97%
Food Waste 40.71 17.91%
Paper and Cardboard 42.20 18.57%
Recyclable Containers 23.05 10.14%
Other Recyclables 0.00 0.00%
Trash 116.86 51.41%
Under SB 1383, Green Waste and Food Waste are considered "prohibited container contaminants" and it is what
CMSD and CR&R will be looking for starting in July 2023. The presence of these contaminants could result in fines to
residents if the behavior is not corrected after receiving notice from CMSD/CR&R. These waste characterization
studies will result in education and outreach from CMSD staff to help minimize contamination before SB 1383 notices
and fines are officially issued in 2023. Based upon the July 13, 2022 sampling, 19.88% of the load were prohibited
materials. The contaminant level from the previous two studies were as follows:
Subject 4. Receive and File Waste Composition Study #3 from Michael Balliet
Consulting
Meeting Aug 9, 2022 - Board of Directors Study Session
Access Public
Type Discussion
Goals 2.0 Solid Waste
2.1 Solid Waste - Focus on generating less contaminated materials
2.6 Solid Waste - Improve waste stream and recycling reporting
2.8 Solid Waste - Recycle green waste and food scraps
14.31% Kellybrook neighborhood
24.26% Santa Ana Heights neighborhood
The acceptable contaminant level under SB 1383 is 10%. Attached is the education and outreach material mailed to
the homes that was involved in the study.
Legal Review
Not applicable
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public
Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own
procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted
“CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include …. C. Continuing
administrative or maintenance activities.”
Financial Review
The cost for MBC to perform each waste composition study was $3,500. This cost was budgeted in the FY 2021-22
Budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the August 9, 2022 Board of
Directors Study Session meeting held at 290 Paularino Avenue, Costa Mesa and posted on the District’s website.
Alternative Actions
1. Direct staff to report back with more information.
File Attachments
Waste Composition Study #3 7-13-22.pdf (840 KB)
2022-07-13 Waste Composition Study Letter.pdf (282 KB)
Organics Recycling Program - English Spanish 2021.pdf (906 KB)
Revised Two-Cart System Flyer.pdf (1,682 KB)
C. ITEMS OF STUDY
To: Board of Directors, General Manager
From: Scott Carroll, General Manager
Date: August 9, 2022
Subject: Fats Oil Grease (FOG) Control Enforcement Program Implementation Plan
Summary
On July 25, 2022, the Board of Directors received and filed CMSD's FOG Control Annual Assessment Report. The
report cited several recommendations to enhance the program. The following is a proposed plan to implement the
recommendations cited in the report.
Recommendation
The Board of Directors provide feedback to staff regarding the proposed Implementation Plan
Analysis
The FOG Control Annual Assessment Report identified four measurements and the goals to achieve. In the past five
years, the District was unable to achieve all four goals simultaneously in a single year (see chart below).
2017/2018 2018/2019 2019-2020
Measurements Goal Outcome Goal Outcome Goal Outcome
BMP Inspections Non-Compliance Rate 10%27%10%13%10%6%
GRE Inspections Non-Compliance Rate 10%11%10%8%10%13%
# of FOG Related Public SSOs from Residential Units 0 0 0 1 0 3
# of FOG Related Public SSOs from FSE's 0 0 0 0 0 0
Goal Achieved
The objective in FY 2022-23 is to achieve all four goals in the same year. The following Implementation Plan was
developed to assist achieving the objective.
Implementation Plan
1 Identify FSE's that did not properly maintain their grease removal devices.
2 Identify FSE's that did not adhere to kitchen best management practices (BMPs)
3 Schedule follow up inspections on FSE's that did not properly maintain their grease removal devices
4 Complete follow up inspections on FSE's that did not properly maintain their grease removal devices
5 Schedule follow up inspections on FSE's that did not adhere to kitchen BMPs
6 Complete follow up inspections on FSE's that did not adhere to kitchen BMPs
Id if id i l i ib i FOG h i l i
Subject 5. Fats Oil Grease (FOG) Control Enforcement Program Implementation
Plan
Meeting Aug 9, 2022 - Board of Directors Study Session
Access Public
Type Discussion
Goals 1.0 Sewer Infrastructure
1.8 Sewer Infrastructure - Enforce the District's Fats, Oils & Grease (FOG)
Program
7 Identify residential units contributing FOG to enhance maintenance locations
8 Increase public awareness to residential units contributing FOG to enhance maintenance locations
9 Identify FSE's that have the greatest potential to generate and discharge FOG into the sanitary Sewer System
10 Identify FSEs in the vicinity and upstream of Enhance maintenance locations
The FY 2022-23 measurement outcome will be presented to the Board in July 2023.
Legal Review
Not applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public
Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own
procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted
“CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include …. C. Continuing
administrative or maintenance activities.”
Financial Review
The proposed Implementation Plan has no financial impacts to the District. All activities will be within the contract
budget with EEC Environmental, the contractor responsible for enforcing the District's FOG Control Program.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the August 9, 2022 Board of
Directors Study Session meeting held at 290 Paularino Avenue, Costa Mesa and posted on the District’s website.
Alternative Actions
1. Direct staff to report back with more information.
C. ITEMS OF STUDY
To: Board of Directors
From: Alan Burns, District Counsel
Date: August 9, 2022
Subject: Consider Adopting Resolution No. 2022-970 Authorizing Remote Meetings
Summary
The Governor has now signed AB 361 which continues the authority to have remote meetings, provided certain
findings are made. The Board will need to determine if it desires to continue with remote meetings, or at least have
the option of remote meetings, and if so, adopt a resolution making findings.
Recommendation
That the Board of Directors adopt Resolution No. 2022-970 authorizing remote meetings.
Analysis
The Brown Act authorized teleconferenced meetings provided all locations involved in the call were accessible to the
public and a public agenda was posted outside the location. With the COVID 19 pandemic, the Governor issued an
Executive Order (N-25-20) on March 4, 2020, which authorized remote meetings provided the meetings are
accessible to the public, that agendas are prepared in advance, and the public has a right to comment on meeting
items.
N-25-20 was set to expire on September 30, 2021. The Legislature just passed AB 361 which revises the Brown Act
to allow remote meetings to continue, subject to the making of certain findings. The passage of this law created
confusion since it was effective immediately, but public agencies were relying on the older Executive Order to be able
to conduct their meetings through September 30, 2021. The Governor just issued Executive Order (N-15-21) which
will authorize public agencies to rely on the prior Executive Order until Sep 30, 2021, at which time it expires.
AB 361 is now in effect as an urgency statute. It authorizes a public agency to use remote conferencing provided a
State of Emergency exists and the local agency has imposed or recommended social distancing. Findings must be
made, as discussed below. We are required to notice the meeting and post agendas, allow the public to address the
body in a meaningful manner, and by call-in or internet-based service option. In the event of a disruption of the
teleconferencing, the meeting must stop. Public comments are not allowed to be required in advance of the meeting.
If a state of emergency exists and social distancing is recommended, the Board must adopt a resolution at its first
meeting, and every 30 days thereafter, making at least one of the following findings: that the state of emergency
continues to exist, that the state of emergency continues to directly impact the ability of persons to meet safely in
person, or that state or local officials continue to impose or recommend social distancing.
Subject 6. Consider Adopting Resolution No. 2022-970 Authorizing Remote
Meetings
Meeting Aug 9, 2022 - Board of Directors Study Session
Access Public
Type Action
Recommended
Action
That the Board of Directors adopt Resolution No. 2022-970 authorizing remote
meetings.
Goals 6.0 Administrative Management
Legal Review
District Counsel has prepared this staff report and Resolution No. 2022-970.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public
Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own
procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted
“CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include .... C. Continuing
administrative or maintenance activities."
Financial Review
There are no financial impacts to the District for adopting Resolution No. 2022-970.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the August 9, 2022 study
session meeting at District Headquarters and on District website at www.cmsdca.gov.
Alternative Actions
1. Do not adopt Resolution No. 2022-970 and conduct meetings under standard Brown Act provisions (i.e., meeting
in-person or teleconferencing and adhering to the requirements of subdivision (b) of California Government
Code section 54953, because all Executive Orders related to the Brown Act are expired after that date),
2. Do not adopt Resolution No. 2022-970 and direct staff to report back with more information.
File Attachments
reso_2022-970_remote_meetings.docx (16 KB)
C. ITEMS OF STUDY
To: Board of Directors
From: Scott Carroll, General Manager
Via: Noelani Middenway, CMC, District Clerk/PIO
Date: August 9, 2022
Subject: SB 1383 Public Outreach Samples
Summary
Staff presents preliminary outreach samples focusing on SB 1383 education to achieve state-wide goal to reduce
organic waste disposal into landfills by 50 percent by 2020 and 75 percent by 2025 and increase edible food recovery
by 20 percent by 2025.
Recommendation
That the Board of Directors provide feedback on the SB 1383 outreach samples.
Analysis
In September 2016, Governor Edmund Brown Jr. set methane emissions reduction targets for California (Senate Bill
1383 Lara, Chapter 395, Statutes of 2016) in a state-wide effort to reduce emissions of short-lived climate pollutants
(SLCP). Senate Bill 1383 (SB1383), otherwise known as the Short-lived Climate Pollutant Reduction Act of
2016, directs the Department of Resources Recycling & Recovery (CalRecycle) to adopt regulations and
requirements to achieve state-wide goals including a goal to reduce organic waste disposal into landfills by 50 percent
by 2020 and 75 percent by 2025 and increase edible food recovery by 20 percent by 2025.
On January 1, 2022, municipalities and county agencies became responsible for implementing SB 1383. For CMSD,
this includes conducting outreach and education to all CMSD solid waste rate payers. CMSD has contracted with
Tripepi Smith to assist staff with SB 1383 education and outreach efforts which will include, but are not limited to, the
following:
Creation and updates of CMSD website SB 1383 content
Social media support
Design of print materials and press releases
Creation of video media
Partnering with CMSD staff on community workshops and events
CMSD is into the second month of the new contract with Tripepi Smith and are in planning stages of the outreach
content development. The following are drafted SB 1383 messaging that will be shared across CMSD's social media
platforms:
Subject 7. Review SB1383 Public Outreach Samples
Meeting Aug 9, 2022 - Board of Directors Study Session
Access Public
Type Receive and File
Caption: So you want to get a head start on organic recycling but you don't have a kitchen pail yet? No
problem! CMSD offers tips on at-home remedies to help you recycle your food scraps with ease: - Use an at-
home storage bin, Tupperware, or other container with a lid. - Line with newspaper, a brown paper bag, or
certified compostable bag. - To limit odor, use a small amount of baking soda to dilute wet/odorous materials. -
Place eligible food scraps in your bin and then empty into your Organics Cart at the end of the day! For more
information please visit: www.cmsdca.gov/kitchenpails
Caption: #DidYouKnow each year over 100 billion pounds of food is wasted in landfills across the United
States? Once in landfills, food scraps decompose and produce methane, a powerful greenhouse gas that is a
major contributor to climate change. CMSD offers tips on how to decrease the food waste in your home: 1) Buy
only what you need: Plan your meals, make a shopping list and stick to it! Not only will you waste less food,
you'll save money too! 2) Store food wisely to keep it fresh longer 3) Love your leftovers!
Caption: Attention CMSD customers! The Three Cart Curbside Collection Program will be launching over the next
year. Here's what you need to know: - Starting in August, CR&R will conduct a cart audit to count how many and what
type of carts are set out for collection by each residence. - Once the count is complete, be on the lookout for a mailer
to confirm your cart count. - CMSD will then provide each customer with necessary carts and educational materials to
convert to a three-cart curb collection system starting July 3, 2023. To learn more on the Three-Cart Curbside
Collection Program, please visit [link to website]
In Person Events
Concerts in the Park - CMSD had a presence at the City of Costa Mesa Concerts in the Park in the month of July
where organics information was shared and flyers distributed to residents.
CMSD Eco Expo
CMSD will host an Eco Expo on Wednesday, September 28 from 3pm - 7pm, where information on organics
recycling, the 3 cart system, kitchen pail use, and sustainable product education will be highlighted at the event. The
event is open to all members of the public, which is why CMSD is requesting that the City of Costa Mesa have a
presence at the event as an opportunity to engage with the public it serves.
Staff is happy to report back in six months with an update on the public outreach accomplishments and welcome any
feedback and suggestions to help improve CMSD's SB 1383 education and outreach efforts.
Legal Review
Not applicable.
Environmental Review
An update on the communication's engagement is an administrative matter and not a disturbance of the environment
similar to grading or construction and not a project under CEQA or the District’s CEQA Guidelines.
Financial Review
Sufficient funds are available and have been allotted for SB 1383 public outreach and education.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the August 9, 2022 Board of
Directors Study Session meeting at District Headquarters and posted on the District’s website.
Alternative Actions
That the Board of Directions provide staff with input and direction.
File Attachments
Mock-Up - Kitchen Pail Insert_How To.png (244 KB)
Three- Cart Collection Program.jpg (100 KB)
CEPA 2022.pptx (2,070 KB)
D. CLOSING ITEMS
Subject 1. Oral Communications and Director Comments
Meeting Aug 9, 2022 - Board of Directors Study Session
Access Public
Type
D. CLOSING ITEMS
The next Study Session of the Costa Mesa Sanitary District Board of Directors will be held at 8:00 a.m. on Tuesday,
September 13, 2022 in the District's Boardroom, located at 290 Paularino Avenue, Costa Mesa, CA 92626.
Subject 2. Adjournment
Meeting Aug 9, 2022 - Board of Directors Study Session
Access Public
Type Procedural