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Wednesday, March 9, 2022
Citizens Advisory Committee Meeting
Time: 6:00 p.m.
Location: Costa Mesa Sanitary District - 290 Paularino Ave., Costa Mesa, CA 92626
***
IMPORTANT NOTICE REGARDING MARCH 9, 2022 CITIZENS ADVISORY COMMITTEE MEETING
This hybrid in-person and teleconferenced meeting will utilize electronic means consistent with
State of California Assembly Bill 361 (Gov. Code § 54953(b)(3)).
***
The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which will be
made available at the start of the meeting) or by visiting www.youtube.com/CostaMesaSanitary.
***
To participate in the meeting by computer:
1. Copy and past the following into your browser - https://us02web.zoom.us/join
2. Enter the Meeting ID number - 837 0100 6805
3. Click "Join."
***
To join the meeting with a mobile device:
1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store (for
Apple devices)
2. Open the Zoom app. Select "Join a Meeting."
3. Enter Zoom Meeting ID. Select "Join Meeting."
***
To join the meeting by phone:
1. Call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 837 0100 6805#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass this
step.
***
Public Comments: Members of the public can submit any comments in real time during the meeting
or prior to the meeting in writing for the Board of Directors' consideration by sending them to the
District Clerk, Noelani Middenway, at nmiddenway@cmsdca.gov. Those comments will be made part
of the official public record of the meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of
the agenda packet. If any document or other writing pertaining to an agenda item is distributed to
all or a majority of the Board after the packet is prepared, a copy of that writing may be obtained
from the District Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours
prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
1. Call to Order
2. Roll Call
3. Public Comments - Speakers will be limited to three minutes. The three minutes per speaker time allotted may be
extended for good cause by a majority vote of the committee).
B. ITEM
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1. Approve the Citizens Advisory Committee Meeting Minutes of January 12, 2022
2. Receive and File Waste Composition Study #1 from Michael Balliet Consulting
3. Consider Recommending the Board of Directors adopt Ordinance No. 2022-XX Revising Chapter 9.02 of the District's
Operations Code to Provide Consistency with District's Refund Policy
4. Popular Annual Financial Report (PAFR) for the Year Ended June 30, 2021
5. Provide Comments and Recommendations regarding CMSD Switching to a 3-Cart Solid Waste Collection Program
6. Determine the Feasibility and Provide Recommendation Regarding of a Biomass Conversion Project
C. CLOSING ITEMS
1. Committee Member Comments
2. Board/Staff Comments
3. Adjournment
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Wednesday, March 9, 2022
Citizens Advisory Committee Meeting
Time: 6:00 p.m.
Location: Costa Mesa Sanitary District - 290 Paularino Ave., Costa Mesa, CA 92626
***
IMPORTANT NOTICE REGARDING MARCH 9, 2022 CITIZENS ADVISORY COMMITTEE MEETING
This hybrid in-person and teleconferenced meeting will utilize electronic means consistent with
State of California Assembly Bill 361 (Gov. Code § 54953(b)(3)).
***
The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which will be
made available at the start of the meeting) or by visiting www.youtube.com/CostaMesaSanitary.
***
To participate in the meeting by computer:
1. Copy and past the following into your browser - https://us02web.zoom.us/join
2. Enter the Meeting ID number - 837 0100 6805
3. Click "Join."
***
To join the meeting with a mobile device:
1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store (for
Apple devices)
2. Open the Zoom app. Select "Join a Meeting."
3. Enter Zoom Meeting ID. Select "Join Meeting."
***
To join the meeting by phone:
1. Call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 837 0100 6805#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass this
step.
***
Public Comments: Members of the public can submit any comments in real time during the meeting
or prior to the meeting in writing for the Board of Directors' consideration by sending them to the
District Clerk, Noelani Middenway, at nmiddenway@cmsdca.gov. Those comments will be made part
of the official public record of the meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of
the agenda packet. If any document or other writing pertaining to an agenda item is distributed to
all or a majority of the Board after the packet is prepared, a copy of that writing may be obtained
from the District Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours
prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
Subject 1. Call to Order
Meeting Mar 9, 2022 - Citizens Advisory Committee Meeting
Access Public
Type
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A. OPENING ITEMS
Member Position Term
Elodie Katz Chair 2021-23
Sue Lester Vice Chair 2021-23
Dickie Fernandez Member 2020-22
Daniel Baume Member 2020-22
Seth Greiner Member 2020-22
Phil Marsh Member 2020-22
Rosemarie Chora Member 2020-22
Mike Corcoran Member 2020-22
Judith Gielow Member 2021-23
Jeff Arbour Member 2021-23
Cindy Brenneman Member 2021-23
Subject 2. Roll Call
Meeting Mar 9, 2022 - Citizens Advisory Committee Meeting
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Type
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A. OPENING ITEMS
Subject 3. Public Comments - Speakers will be limited to three minutes. The three minutes
per speaker time allotted may be extended for good cause by a majority vote of the
committee).
Meeting Mar 9, 2022 - Citizens Advisory Committee Meeting
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Type Procedural
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B. ITEM
To: Citizens Advisory Committee
Via: Scott Carroll, General Manager
From: Gina Terraneo, Management Analyst II
Date: March 9, 2022
Subject: Approve the Citizens Advisory Committee Meeting Minutes of January 12, 2022
Summary
The recorded minutes of the January 12, 2022 Citizens Advisory Committee Meeting are hereby submitted to the Citizens Advisory
Committee for review and approval.
Analysis
Attached to the staff report are the minutes for the Citizens Advisory Committee Meeting on January 12, 2022.
Staff Recommendation
That the Citizens Advisory Committee approves the meeting minutes as presented.
Legal Review
Not applicable.
Environmental Review
Consideration of public meeting minutes is an administrative matter and is exempt from the requirements of the California Environmental
Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its
own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA
Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing administrative or
maintenance activities.”
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the March 9, 2022 Citizens Advisory Committee
Meeting at District Headquarters and posted on the District’s website.
Alternative Actions
1. Do not approve the meeting minutes as presented.
2. Direct staff to report back with more information.
File Attachments
minutes_2022_1_12_cac.pdf (106 KB)
Subject 1. Approve the Citizens Advisory Committee Meeting Minutes of January 12, 2022
Meeting Mar 9, 2022 - Citizens Advisory Committee Meeting
Access Public
Type Action, Minutes
Recommended Action That the Citizens Advisory Committee approves the meeting minutes as presented.
Minutes View Minutes for Jan 12, 2022 - Citizens Advisory Committee Meeting
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B. ITEM
To: Citizens Advisory Committee
From: Scott Carroll, General Manager
Date: March 9, 2022
Subject: Receive and File Waste Composition Study #1 from Michael Balliet Consulting
Summary
On December 8, 2021, Michael Balliet Consulting (MBC) performed a waste composition study to determine the amount of organic waste
contamination in mixed waste collection routes. This report, along with the attachment, describes MBC findings.
Recommendation
That the Citizens Advisory Committee receive and file this report.
Analysis
The focus area for Study #1 was in Newport Beach that included mixed waste route collecting on the streets of Azure Avenue, Orchid
Street and Orchid Drive. Attached is a map showing the location of the study area. The material was transported to CR&R's transfer
station in Stanton and dumped onto a clean sorting area in order for the material to be sorted. A total of 232.64 pounds of mixed waste
was sorted into three types of materials:
1. Food waste
2. Green waste; and
3. Trash and recyclables
Of the total 232.64 pounds of materials collected and sorted, 52.18 pounds was food waste, which represents 22.43% of materials
collected. In addition, 4.26 pounds, or 1.83% was green waste, and the remaining 176.20 pounds or 75.74% of the materials was trash
and recyclables.
Prior to SB 1383 becoming law, achieving 75.74% of properly segregated mixed waste would be considered a success; however, SB
1383 prohibits any amount of container contaminants. When composition studies are conducted in 2022 and beyond, the District will
place tags on carts and mail notices to homes being serviced on the entire CR&R route. The study is a representative sample of the
entire route, so all homes being serviced on the route will be receiving educational material from the District about the environmental
benefits for segregating their solid waste materials along with the consequences if the change of behavior does not occur.
Legal Review
Not applicable
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which
fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page
6 “”Projects” does not include …. C. Continuing administrative or maintenance activities.”
Financial Review
The cost for MBC to perform the waste composition study was $1,750. This cost was budgeted in the FY 2021-22 Budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the March 9, 2022 Citizens Advisory Committee
meeting held at 290 Paularino Avenue, Costa Mesa and posted on the District’s website.
Alternative Actions
Subject 2. Receive and File Waste Composition Study #1 from Michael Balliet Consulting
Meeting Mar 9, 2022 - Citizens Advisory Committee Meeting
Access Public
Type Discussion
Goals 2.0 Solid Waste
2.1 Solid Waste - Focus on generating less contaminated materials
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1. Direct staff to report back with more information.
File Attachments
Waste Composition Study #1 Map.pdf (198 KB)
MBC- Waste Characterization Study 12-2021.pdf (2,272 KB)
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B. ITEM
To: Citizens Advisory Committee
From: Scott Carroll, General Manager
Date: March 9, 2022
Subject: Consider Recommending the Board of Directors adopt Ordinance No. 2022-XX Revising Chapter 9.02 of the District's
Operations Code to Provide Consistency with District's Refund Policy
Summary
Staff discovered inconsistencies in two chapters of the District's Operations Code pertaining to refunds. The attached ordinance will
correct the inconsistencies.
Recommendation
That the Citizens Advisory Committee approve recommending the Board of Directors adopt Ordinance No. 2022-XXX revising Chapter
9.02 of the District's Operations Code to provide consistency with District's refund policy
Analysis
Chapter 4.06, Section 4.06.010 gives the general manager authority to issue sewer and trash refund payments that are related to
dispositions of surplus property which does not exceed $5,000. Chapter 9.02 of the Operations Code describe procedures for refunding
property owners when their sewer and/or trash assessments were improperly assessed. For example, the District was assessing sewer
and trash assessments for a parcel that is vacant of any structure.
Section 9.02.040 requires Board approval to refund property owners. The attached ordinance simplifies the inconsistency with Section
4.06.010 by giving the general manager authority to issue refunds that do not exceed $5,000.
Legal Review
District Counsel is in the process of reviewing Ordinance No. 2022-XXX.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which
fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page
6 “”Projects” does not include …. C. Continuing administrative or maintenance activities.”
Financial Review
There are no financial impacts to the District for adopting Ordinance No. 2022-XXX
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the March 9, 2022 Citizens Advisory Committee
meeting held at 290 Paularino Avenue, Costa Mesa and posted on the District’s website.
Subject 3. Consider Recommending the Board of Directors adopt Ordinance No. 2022-XX
Revising Chapter 9.02 of the District's Operations Code to Provide Consistency with
District's Refund Policy
Meeting Mar 9, 2022 - Citizens Advisory Committee Meeting
Access Public
Type Action
Fiscal Impact No
Recommended Action That the Citizens Advisory Committee approve recommending the Board of Directors adopt
Ordinance No. 2022-XXX revising Chapter 9.02 of the District's Operations Code to provide
consistency with District's refund policy
Goals 6.0 Administrative Management
8.0 Finance
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Alternative Actions
1. Direct staff to bring CAC recommendations and/or ordinance revisions back to the Board of Directors for their approval consideration.
File Attachments
Ordinance No. XXX Sewer and Trash Refunds.doc (37 KB)
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B. ITEM
To: Citizens Advisory Committee
From: Scott Carroll, General Manager
Date: March 9, 2022
Subject: Popular Annual Financial Report (PAFR) for the Year Ended June 30, 2021
Summary
Government Finance Officers Association (GFOA) established the Popular Annual Financial Reporting Program (PAFR) to encourage
governments to take information from their Annual Comprehensive Financial Report (ACFR) and condense it into a smaller easily
understandable document that the general public can read without a background in finance. The GFOA then recognizes governments for
their achievement. The District has won this prestigious award for the last six years. The PAFR for the year ending June 30, 2021 has
been completed and submitted to the GFOA. It is attached for your review.
Recommendation
That the Citizens Advisory Committee provide feedback to staff regarding the Popular Annual Financial Report (PAFR) for the Year
Ended June 30, 2021.
Analysis
According to GFOA's website, the GFOA established the Popular Annual Financial Reporting Awards Program (PAFR Program) in 1991
to encourage and assist state and local governments to extract information from their annual comprehensive financial report to produce
high quality popular annual financial reports specifically designed to be readily accessible and easily understandable to the general public
and other interested parties without a background in public finance and then to recognize individual governments that are successful in
achieving that goal. The PAFR is another tool to demonstrate an agency's transparency efforts because it takes a large comprehensive
finance report, the ACFR, and condenses it to several pages using graphs and charts so that the public can easily understand the
spending trend of their local government.
Surprisingly, not many public agencies in California received the PAFR award from GFOA. In 2019, only two municipalities in Orange
County received the PAFR award (Huntington Beach and Fullerton), and one other special district in Orange County received the award
(Yorba Linda Water District). The County of Orange also received the PAFR award in 2019. 2020 award winners are not available on
GFOA's website. Special recognition goes to CMSD's Finance Department (Kaitlin Tran, Lieu Tran and Autumn Alvarez) for creating
another outstanding PAFR!
Legal Review
Not applicable.
Environmental Review
The preparation of financial statements is an administrative action that is categorically exempt under the California Environmental Quality
Act (CEQA) (Public Resources Code Section 21000 et. seq.) Section 15300.4 of CEQA allows an agency while establishing its own
procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines
and Implementing Procedures” that state on page 6 “”Projects” does not include …. C. Continuing administrative or maintenance
activities.”
Financial Review
The only financial impact is the application cost of $250, which was included in the District’s budget.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the March 9, 2022 Citizens Advisory
Committee meeting at District Headquarters and on District website at www.cmsdca.gov
Alternative Actions
Subject 4. Popular Annual Financial Report (PAFR) for the Year Ended June 30, 2021
Meeting Mar 9, 2022 - Citizens Advisory Committee Meeting
Access Public
Type Discussion
Goals 8.0 Finance
8.1 Finance - Achieve financial excellence awards
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1. Direct staff to report back with more information.
File Attachments
PAFR 2021.pdf (6,401 KB)
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B. ITEM
To: Citizens Advisory Committee
From: Scott Carroll, General Manager
Date: March 9, 2022
Subject: Provide Comments and Recommendations regarding CMSD Switching to a 3-Cart Solid Waste Collection Program
Summary
Currently, the District's solid waste collection program consist of a mixed waste collection program where recyclables and trash are
discarded into the same cart. Green waste and food scraps are discarded into a separate cart. Residents are eligible to receive two
mixed waste carts and two organic carts. Even though residents can receive up to four carts at no additional cost, this program is
considered a two-cart system because trash and recyclables are discarded in one cart (mixed waste) whiles green waste and food scraps
are discarded in a different cart (organics).
The passage of SB 1383, Short Lived Climate Pollutant Reduction Strategy, which went into effect on January 1, 2022, is going to require
the District to switch from a two cart system to a three cart system.
Recommendation
That the Citizens Advisory Committee provide comments and recommendations regarding CMSD switching to a 3-cart solid waste
collection program.
Analysis
SB 1383 does allow for agencies to operate a two-cart solid waste collection system. However, the agency must demonstrate the
materials being collected are being processed at a high diversion facility. Staff contacted CalRecycle staff, the state agency that's
responsible for enforcing SB 1383, to inquire their definition of a "high diversion facility" and the location of such facilities. According
CalRecycle staff, a list of high diversion facilities is unavailable because any facility interested in becoming “High Diversion” will need to
report an entire year's worth of data before the facility can even qualify. Such data will not be available until 2023. Furthermore,
CalRecycle staff is not aware of any facilities that are planning to become high diversion because of the high standards, costs and
difficulty to qualify.
The reasons cited above is why CR&R is not converting their Material Recovery Facility (MRF) into a high diversion facility. In fact, CMSD
is the only CR&R client and the only agency in Orange County that's operating a two-cart solid waste collection program. For the past
two months, staff has been negotiating with CR&R the implementation of a 3-cart system. Negotiations are continuing, so most of the
discussion points and/or agreed upon items are not available to the public at this time, but staff can share with the CAC the following
information.
One of the mixed waste carts will be removed and replaced with a 90-gallon blue cart for discarding recycling materials such as
aluminum, glass, cardboard, paper, tin, plastics, etc.
The remaining mixed waste cart will now be used for discarding trash only.
65-gallon trash carts can be replaced with a 90-gallon trash cart, upon request.
An additional fee will be charged to residents who have more than one trash cart.
Staff is seeking recommendations from the CAC regarding the organic carts. The options are:
1. Allow residents to keep their two 65 gallon organic carts at no additional cost. A fee will apply for 3rd cart; or.
2. Remove one of the two 65 gallon organic carts. A fee would apply for a 2nd cart; or
Subject 5. Provide Comments and Recommendations regarding CMSD Switching to a 3-Cart
Solid Waste Collection Program
Meeting Mar 9, 2022 - Citizens Advisory Committee Meeting
Access Public
Type Discussion
Goals 2.0 Solid Waste
2.1 Solid Waste - Focus on generating less contaminated materials
2.8 Solid Waste - Recycle green waste and food scraps
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3. Remove both 65 organic carts and replace with one 90 gallon cart. An additional fee will be charged to residents who request more
than one 90 gallon cart.
The following are the pros and cons for each of the three options above.
1. Allow residents to keep their two 65 gallon organic carts at no additional cost.
Pros
No additional costs for purchasing new carts.
Carts are already in service, so no delivery or logistic costs
Potential to achieving higher diversion of organics to reduce greenhouse gas emissions
Cons
Potential for more trips to and from CR&R's transfer station because loads on refuse trucks will reach capacity sooner.
The additional trips could increase costs.
Property may not have enough space to store two organic carts.
2. Remove one of the two 65 gallon organic carts
Pros
Routes more efficient because it will take longer for loads on refuse trucks to reach capacity
Cart is already in service
Potential more storage space on parcels would be available for only one organics cart
Cons
One cart may be inadequate large green scape parcels
Logistic costs for removing one cart
Diverting less organics for the betterment of the environment
3. Remove both 65 organic carts and replace with one 90 gallon cart
Pros
Routes more efficient because it will take longer for loads on refuse trucks to reach capacity
Potential more storage space on parcels would be available for only one organics cart
90 gallon cart maybe adequate for large green scape parcels
Potential to achieving higher diversion of organics than one 65-gallon organic cart, thus reducing greenhouse gas emissions
Cons
Cost to purchase 90-gallon carts
Logistic and delivery costs for removing both carts and replacing with one 90-gallon cart
New carts put into service
Diverting less organics than having two 65 gallon carts.
Legal Review
Not applicable
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which
fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page
6 “”Projects” does not include …. C. Continuing administrative or maintenance activities.”
Financial Review
Negotiations are continuing so costs are unavailable to the public at this time. When negotiations are complete and both agencies are in
a tentative agreement, all associated costs for implementing a 3-cart solid waste collection system will be made available to the public.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the March 9, 2022 Citizens Advisory Committee
meeting held at 290 Paularino Avenue, Costa Mesa and posted on the District’s website.
Alternative Actions
1. Do not recommend one of the options for the organics recycling program and direct staff to continue negotiating with CR&R
Environmental Services.
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B. ITEM
To: Citizens Advisory Committee
From: Scott Carroll, General Manager
Date: March 9, 2022
Subject: Determine the Feasibility and Provide Recommendation Regarding of a Biomass Conversion Project
Summary
According to the workplan approved by the Citizens Advisory Committee on July 14, 2021, this item was to be discussed at tonight's
meeting. However, due to on-going negotiations with CR&R Environmental Services, this item for discussion is delayed.
Recommendation
That the Citizens Advisory Committee direct staff to continue this item for the FY 2022-23 Work Plan
Analysis
Not applicable at this time.
Legal Review
Not applicable
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which
fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page
6 “”Projects” does not include …. C. Continuing administrative or maintenance activities.”
Financial Review
Not applicable at this time.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the March 9, 2022 Citizens Advisory Committee
meeting held at 290 Paularino Avenue, Costa Mesa and posted on the District’s website.
Alternative Actions
Not applicable at this time
Subject 6. Determine the Feasibility and Provide Recommendation Regarding of a Biomass
Conversion Project
Meeting Mar 9, 2022 - Citizens Advisory Committee Meeting
Access Public
Type Action
Recommended Action That the Citizens Advisory Committee direct staff to continue this item for the FY 2022-23
Work Plan
Goals 2.0 Solid Waste
2.4 Solid Waste - Biomass conversion of solid waste material
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C. CLOSING ITEMS
Subject 1. Committee Member Comments
Meeting Mar 9, 2022 - Citizens Advisory Committee Meeting
Access Public
Type Presentation
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C. CLOSING ITEMS
Subject 2. Board/Staff Comments
Meeting Mar 9, 2022 - Citizens Advisory Committee Meeting
Access Public
Type Presentation
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C. CLOSING ITEMS
The next Citizens Advisory Committee meeting will be held at 6:00 p.m. on Wednesday, May 11, 2022 in the District's Boardroom, located
at 290 Paularino Avenue, Costa Mesa, CA 92626.
Subject 3. Adjournment
Meeting Mar 9, 2022 - Citizens Advisory Committee Meeting
Access Public
Type Procedural