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Wednesday, January 12, 2022
Citizens Advisory Committee Meeting
Time: 6:00 p.m.
Location: Costa Mesa Sanitary District - 290 Paularino Ave., Costa Mesa, CA 92626
***
IMPORTANT NOTICE REGARDING JANUARY 12, 2022 CITIZENS ADVISORY COMMITTEE MEETING
This hybrid in-person and teleconferenced meeting will utilize electronic means consistent with
State of California Assembly Bill 361 (Gov. Code § 54953(b)(3)). This meeting is subject to change
to be a remote meeting.
***
The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which will be
made available at the start of the meeting) or by visiting www.youtube.com/CostaMesaSanitary.
***
To participate in the meeting by computer:
1. Copy and past the following into your browser - https://us02web.zoom.us/join
2. Enter the Meeting ID number - 837 0100 6805
3. Click "Join."
***
To join the meeting with a mobile device:
1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store (for
Apple devices)
2. Open the Zoom app. Select "Join a Meeting."
3. Enter Zoom Meeting ID. Select "Join Meeting."
***
To join the meeting by phone:
1. Call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 837 0100 6805#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass this
step.
***
Public Comments: Members of the public can submit any comments in real time during the meeting
or prior to the meeting in writing for the Board of Directors' consideration by sending them to the
District Clerk, Noelani Middenway, at nmiddenway@cmsdca.gov. Those comments will be made part
of the official public record of the meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of
the agenda packet. If any document or other writing pertaining to an agenda item is distributed to
all or a majority of the Board after the packet is prepared, a copy of that writing may be obtained
from the District Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours
prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
1. Call to Order
2. Roll Call
3. Public Comments - Speakers will be limited to three minutes. The three minutes per speaker time allotted may be
extended for good cause by a majority vote of the committee).
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B. ITEM
1. Approve the Citizens Advisory Committee Meeting Minutes of November 10, 2021
2. Results of the 2021 Citizen Survey
3. Popular Annual Financial Report (PAFR) for the Year Ended June 30, 2021
4. Proposed Drought Tolerant Landscape Preliminary Design for District Headquarters
C. CLOSING ITEMS
1. Committee Member Comments
2. Board/Staff Comments
3. Adjournment
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Wednesday, January 12, 2022
Citizens Advisory Committee Meeting
Time: 6:00 p.m.
Location: Costa Mesa Sanitary District - 290 Paularino Ave., Costa Mesa, CA 92626
***
IMPORTANT NOTICE REGARDING JANUARY 12, 2022 CITIZENS ADVISORY COMMITTEE MEETING
This hybrid in-person and teleconferenced meeting will utilize electronic means consistent with
State of California Assembly Bill 361 (Gov. Code § 54953(b)(3)). This meeting is subject to change
to be a remote meeting.
***
The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which will be
made available at the start of the meeting) or by visiting www.youtube.com/CostaMesaSanitary.
***
To participate in the meeting by computer:
1. Copy and past the following into your browser - https://us02web.zoom.us/join
2. Enter the Meeting ID number - 837 0100 6805
3. Click "Join."
***
To join the meeting with a mobile device:
1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store (for
Apple devices)
2. Open the Zoom app. Select "Join a Meeting."
3. Enter Zoom Meeting ID. Select "Join Meeting."
***
To join the meeting by phone:
1. Call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 837 0100 6805#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass this
step.
***
Public Comments: Members of the public can submit any comments in real time during the meeting
or prior to the meeting in writing for the Board of Directors' consideration by sending them to the
District Clerk, Noelani Middenway, at nmiddenway@cmsdca.gov. Those comments will be made part
of the official public record of the meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of
the agenda packet. If any document or other writing pertaining to an agenda item is distributed to
all or a majority of the Board after the packet is prepared, a copy of that writing may be obtained
from the District Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours
prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
Subject 1. Call to Order
Meeting Jan 12, 2022 - Citizens Advisory Committee Meeting
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A. OPENING ITEMS
Member Position Term
Elodie Katz Chair 2021-23
Sue Lester Vice Chair 2021-23
Dickie Fernandez Member 2020-22
Daniel Baume Member 2020-22
Seth Greiner Member 2020-22
Phil Marsh Member 2020-22
Rosemarie Chora Member 2020-22
Mike Corcoran Member 2020-22
Judith Gielow Member 2021-23
Jeff Arbour Member 2021-23
Cindy Brenneman Member 2021-23
Subject 2. Roll Call
Meeting Jan 12, 2022 - Citizens Advisory Committee Meeting
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Type
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A. OPENING ITEMS
Subject 3. Public Comments - Speakers will be limited to three minutes. The three minutes
per speaker time allotted may be extended for good cause by a majority vote of the
committee).
Meeting Jan 12, 2022 - Citizens Advisory Committee Meeting
Access Public
Type Procedural
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B. ITEM
To: Citizens Advisory Committee
Via: Scott Carroll, General Manager
From: Gina Terraneo, Management Analyst II
Date: January 12, 2022
Subject: Approve the Citizens Advisory Committee Meeting Minutes of November 10, 2021
Summary
The recorded minutes of the November 10, 2021 Citizens Advisory Committee Meeting are hereby submitted to the Citizens Advisory
Committee for review and approval.
Analysis
Attached to the staff report are the minutes for the Citizens Advisory Committee Meeting on November 10, 2021.
Staff Recommendation
That the Citizens Advisory Committee approves the meeting minutes as presented.
Legal Review
Not applicable.
Environmental Review
Consideration of public meeting minutes is an administrative matter and is exempt from the requirements of the California Environmental
Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its
own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA
Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing administrative or
maintenance activities.”
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the January 12, 2022 Citizens Advisory Committee
Meeting at District Headquarters and posted on the District’s website.
Alternative Actions
1. Do not approve the meeting minutes as presented.
2. Direct staff to report back with more information.
File Attachments
minutes_2021_11_10_cac.pdf (119 KB)
Subject 1. Approve the Citizens Advisory Committee Meeting Minutes of November 10, 2021
Meeting Jan 12, 2022 - Citizens Advisory Committee Meeting
Access Public
Type Action, Minutes
Recommended Action That the Citizens Advisory Committee approves the meeting minutes as presented.
Minutes View Minutes for Nov 10, 2021 - Citizens Advisory Committee Meeting
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B. ITEM
To: Citizens Advisory Committee
From: Scott Carroll, General Manager
Date: January 12, 2022
Subject: Results of the 2021 Citizen Survey
Summary
The District entered into an agreement with True North Research, of Encinitas California, to conduct a community-wide citizen survey for
research and analysis. The purpose of the survey is to seek level of satisfaction feedback from District ratepayers and to assess solid
waste ratepayers' level of satisfaction with the current two-cart system and to acquire their level of acceptance for replacing the two-cart
system with a three-cart system.
Recommendation
That the Citizens Advisory Committee provide feedback to staff and receive and file this report.
Analysis
The District solicited a request for proposals from qualified public research firms to conduct a community-wide citizen survey for research
and analysis. A contract was awarded to True North Research where the firm is responsible for identifying and interviewing, via cellular,
telephone, email and/or text, 1,000 ratepayers within District jurisdiction. True North is ensuring a 95% confidence rating in the survey
findings with a five point plus or minus variance. On September 8, 2021, the Citizens Advisory Committee (CAC) received a presentation
about the survey methodology and work plan, asked questions and submitted suggested questions for the survey.
On November 22, 2021, Dr. Timothy McLarney, President of True North Research, presented his findings and results of the survey to the
Board of Directors. Some key findings of survey are follows:
87% of those surveyed had heard of the Costa Mesa Sanitary District prior to taking the survey.
Although 30% of customers didn’t have an opinion of the District (favorable/unfavorable), among those that did the percentage
with favorable opinions (61%) exceeded those with unfavorable opinions (9%) by a ratio of 6:1.
79% reported that they were satisfied with the District’s efforts to provide sewer and wastewater services to their household, with
just 4% dissatisfied and the remainder unsure/NA.
79% reported that they were satisfied with the District’s efforts to provide trash services to their household, with 19% dissatisfied
and 2% unsure
Although most customers (71%) report being satisfied with the 2-cart system, a majority (58%) support moving to a 3-cart system
(31% opposed).
A video recording of Dr. McLarney's presentation to the Board of Directors on November 22 will be made available to the CAC and the
public at tonight's meeting and then staff will be available to answer questions.
Legal Review
Not applicable.
Subject 2. Results of the 2021 Citizen Survey
Meeting Jan 12, 2022 - Citizens Advisory Committee Meeting
Access Public
Type Action
Fiscal Impact Yes
Dollar Amount $38,530.00
Budgeted Yes
Recommended Action That the Citizens Advisory Committee provide feedback to the Board of Directors regarding
the results of the 2021 Citizen Survey.
Goals 5.0 Community Outreach & Communications
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Environmental Review
Providing comments and questions for a community wide citizen survey is an administrative matter that will not result in direct or indirect
physical changes in the environment and is not considered a "project".
Financial Review
The cost for True North Research to conduct a community-wide citizen survey research and analysis is $38,530. The District
budgeted $40,000 in the FY 2021-22 Budget for this project.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the January 12, 2022 Citizens Advisory
Committee meeting at District Headquarters and on District website at www.cmsdca.gov
Alternative Actions
1. Direct staff to report back with more information.
File Attachments
Costa Mesa Sanitary District Survey - Board Presentation v1T.pptx (894 KB)
Costa Mesa Sanitary District 2021 Customer Survey Report v1T.pdf (1,205 KB)
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B. ITEM
To: Citizens Advisory Committee
From: Scott Carroll, General Manager
Date: January 12, 2022
Subject: Popular Annual Financial Report (PAFR) for the Year Ended June 30, 2021
Summary
Government Finance Officers Association (GFOA) established the Popular Annual Financial Reporting Program (PAFR) to encourage
governments to take information from their Annual Comprehensive Financial Report (ACFR) and condense it into a smaller easily
understandable document that the general public can read without a background in finance. The GFOA then recognizes governments for
their achievement. The District has won this prestigious award for the last six years. The PAFR for the year ending June 30, 2021 has
been completed and submitted to the GFOA. It is attached for your review.
Recommendation
That the Citizens Advisory Committee provide feedback to staff regarding the Popular Annual Financial Report (PAFR) for the Year
Ended June 30, 2021.
Analysis
According to GFOA's website, the GFOA established the Popular Annual Financial Reporting Awards Program (PAFR Program) in 1991
to encourage and assist state and local governments to extract information from their annual comprehensive financial report to produce
high quality popular annual financial reports specifically designed to be readily accessible and easily understandable to the general public
and other interested parties without a background in public finance and then to recognize individual governments that are successful in
achieving that goal. The PAFR is another tool to demonstrate an agency's transparency efforts because it takes a large comprehensive
finance report, the ACFR, and condenses it to several pages using graphs and charts so that the public can easily understand the
spending trend of their local government.
Surprisingly, not many public agencies in California received the PAFR award from GFOA. In 2019, only two municipalities in Orange
County received the PAFR award (Huntington Beach and Fullerton), and one other special district in Orange County received the award
(Yorba Linda Water District). The County of Orange also received the PAFR award in 2019. 2020 award winners are not available on
GFOA's website. Special recognition goes to CMSD's Finance Department (Kaitlin Tran, Lieu Tran and Autumn Alvarez) for creating
another outstanding PAFR!
Legal Review
Not applicable.
Environmental Review
The preparation of financial statements is an administrative action that is categorically exempt under the California Environmental Quality
Act (CEQA) (Public Resources Code Section 21000 et. seq.) Section 15300.4 of CEQA allows an agency while establishing its own
procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines
and Implementing Procedures” that state on page 6 “”Projects” does not include …. C. Continuing administrative or maintenance
activities.”
Financial Review
The only financial impact is the application cost of $250, which was included in the District’s budget.
Subject 3. Popular Annual Financial Report (PAFR) for the Year Ended June 30, 2021
Meeting Jan 12, 2022 - Citizens Advisory Committee Meeting
Access Public
Type Action
Recommended Action That the Citizens Advisory Committee provide feedback to staff regarding the Popular Annual
Financial Report (PAFR) for the Year Ended June 30, 2021.
Goals 7.0 Finance
7.7 Create a popular report and upload document on the District’s website
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Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the January 12, 2022 Citizens Advisory
Committee meeting at District Headquarters and on District website at www.cmsdca.gov
Alternative Actions
1. Direct staff to report back with more information.
File Attachments
CMSD PAFR 2021.pdf (55,326 KB)
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B. ITEM
To: Citizens Advisory Committee
From: Scott Carroll, General Manager
Date: January 12, 2022
Subject: Proposed Drought Tolerant Landscape Preliminary Design for District Headquarters
Summary
On July 1, 2021, the District solicited proposals from qualified landscape architecture firms to provide general landscape
architecture/design services for the development of plans and specifications for the general grounds area of District Headquarters. On
August 27, 2021, the District entered into an agreement with a Costa Mesa firm, David Volz Design (DVD) Landscape Architects, Inc for
$27,000.
Recommendation
That the Citizens Advisory Committee provide feedback to staff.
Analysis
The existing general grounds area of District Headquarters consist of grass turf, shrubs, and a variety of different tree species that include
eucalyptus, paper bark, ficus, and queen palm trees. The irrigation system consist of a standard spray system. The District intends to
remove the existing condition of the general grounds and replace it with drought tolerant landscape that include a drip irrigation system.
Eric Sterling, Senior Landscape Architect for DVD, is assigned to this project and has met with District and City staff seeking comments
regarding the preliminary design and proposed plant palette. Mr. Sterling will be presenting the same to the CAC at tonight's meeting
seeking comments and feedback from CAC members.
Legal Review
Not applicable
Environmental Review
The proposed landscape improvements at District Headquarters is determined to be categorically exempt from the requirements of the
California Environmental Quality Act (CEQA) Section 15304 (Minor Alterations to Land) for replacing of existing landscaping with drought
tolerant, water-efficient landscaping.
Financial Review
The cost to provide general landscape architecture/design services for the development of plans and specifications for the general
grounds area of District Headquarters is $27,000.
The District budgeted $145,000 in the FY 2021-22 Budget for this project.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the January 12, 2022 Citizens Advisory
Committee meeting at District Headquarters and on District website at www.cmsdca.gov
Alternative Actions
1. Direct staff to report back with more information.
Subject 4. Proposed Drought Tolerant Landscape Preliminary Design for District
Headquarters
Meeting Jan 12, 2022 - Citizens Advisory Committee Meeting
Access Public
Type Action
Budgeted Yes
Recommended Action That the Citizens Advisory Committee provide feedback to staff.
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File Attachments
CMSD Concept 1 Meandering Walks.pdf (1,044 KB)
CMSD Concept 2 Curb Adj Walks.pdf (1,167 KB)
CMSD Demolition Exhibit.pdf (898 KB)
Sanitary District HQ Concept Package 10-5-2021 (1).pdf (36,516 KB)
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C. CLOSING ITEMS
Subject 1. Committee Member Comments
Meeting Jan 12, 2022 - Citizens Advisory Committee Meeting
Access Public
Type Presentation
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C. CLOSING ITEMS
Subject 2. Board/Staff Comments
Meeting Jan 12, 2022 - Citizens Advisory Committee Meeting
Access Public
Type Presentation
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C. CLOSING ITEMS
The next Citizens Advisory Committee meeting will be held at 6:00 p.m. on Wednesday, March 9, 2022 in the District's Boardroom,
located at 290 Paularino Avenue, Costa Mesa, CA 92626.
Subject 3. Adjournment
Meeting Jan 12, 2022 - Citizens Advisory Committee Meeting
Access Public
Type Procedural