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Agreement - David Volz Design - 2021-08-27 AGREEMENT FOR LANDSCAPE ARCHITECTURE/DESIGN SERVICES DISTRICT HEADQUARTERS David Volz Design Landscape Architects, Inc. This Agreement ("AGREEMENT") is made and effective as of August 27, 2021, between the Costa Mesa Sanitary District, a sanitary district ("DISTRICT"), and David Volz Design Landscape Architects, Inc., a Corporation ("CONSULTANT"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: Recitals WHEREAS, the DISTRICT owns the facility located at 290 Paularino Avenue that serves as DISTRICT Headquarters; and WHEREAS, the DISTRICT desires removing the existing landscaping at Headquarters and replace with drought resilient landscaping; and WHEREAS, on July 1, 2021 the DISTRICT began soliciting proposals from qualified landscape architecture firms to provide general landscape architecture/ design services for the development of plans and specifications for the general grounds area of DISTRICT Headquarters; and WHEREAS, on August 2, 2021, CONSULTANT submitted a proposal that is considered "Best Value" and the DISTRICT has determined that CONSULTANT is fully qualified to provide the services required by this Agreement; and WHEREAS, the DISTRICT desires to enter into an Agreement with CONSULTANT to provide the services described herein. NOW, THEREFORE the parties hereto agree as follows: 1. TERM This AGREEMENT shall commence on August 27, 2021, and shall remain and continue in effect until the project is completed and approved by the DISTRICT as complete. 2. SERVICES CONSULTANT shall perform the tasks described and set forth in Exhibit A, attached hereto and incorporated herein as though set forth in full. CONSULTANT shall 1 PSA 1210 3. PERFORMANCE CONSULTANT shall, at all times, faithfully, competently, and to the best of his/her/its ability, experience, and talent perform all tasks described herein. CONSULTANT shall employ, at a minimum, generally accepted standards and practices utilized by persons engaged in providing similar services as are required of CONSULTANT hereunder in meeting its obligations under this AGREEMENT. CONSULTANT shall warrant that all services provided and equipment installed shall perform in a workmanlike manner and be fit for its particular purpose. 4. DISTRICT MANAGEMENT The General Manager shall represent DISTRICT in all matters pertaining to the administration of this AGREEMENT, including review and approval of all products submitted by CONSULTANT. Notwithstanding the foregoing, the General Manager's authority to enlarge the tasks to be performed or change CONSULTANT's compensation is subject to Section 5 hereof. 5. PAYMENT (a) DISTRICT agrees to pay CONSULTANT in accordance with Exhibit A, attached hereto and incorporated herein by reference. This amount shall not exceed Twenty Seven Thousand Dollars ($27,000) for the total term of this AGREEMENT unless additional payment is approved as provided in this AGREEMENT. Said sum includes travel and other costs. (b) CONSULTANT shall not be compensated for any services rendered in connection with its performance of this AGREEMENT that are in addition to those set forth herein, unless such additional services are requested in a written change order and are approved in advance and in writing by DISTRICT. The written change order requirement cannot be waived. The General Manager may approve change orders for additional work not to exceed the cumulative value of ten percent (10%) of the total contract sum. Any additional work in excess of this cumulative amount shall be approved by the Board of Directors. (c) CONSULTANT will submit invoices upon task completion unless otherwise agreed. Payment shall be made within thirty (30) days of receipt of each invoice as to all non-disputed fees. If DISTRICT disputes any of CONSULTANT's fees, DISTRICT shall give written notice to CONSULTANT within thirty (30) days of receipt of an invoice of any disputed fees contained in the invoice. 2 PSA 12 10 6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE (a) The DISTRICT may, at any time, for any reason, with or without cause, suspend or terminate this AGREEMENT, or any portion hereof, by serving upon the CONSULTANT written notice. Upon receipt of said notice, the CONSULTANT shall immediately cease all work under this AGREEMENT, unless the notice provides otherwise. If the DISTRICT suspends or terminates a portion of this AGREEMENT, such suspension or termination shall not make void or invalidate the remainder of this AGREEMENT. (b) In the event this AGREEMENT is terminated pursuant to this Section, the DISTRICT shall pay to CONSULTANT the actual value of the work performed up to the time of termination, provided that the work performed is of value to the DISTRICT. CONSULTANT shall immediately turn over all work-product to DISTRICT in a readily usable form. Upon termination of the AGREEMENT pursuant to this Section, the CONSULTANT will submit an invoice to the DISTRICT pursuant to Section 5. 7. DEFAULT OF CONSULTANT (a) The CONSULTANT's failure to comply with the provisions of this AGREEMENT shall constitute a default. In the event that CONSULTANT is in default for cause under the terms of this AGREEMENT, DISTRICT shall have no obligation or duty to continue compensating CONSULTANT for any work performed after the date of default and can terminate this AGREEMENT immediately by written notice to the CONSULTANT. If such failure by the CONSULTANT to make progress in the performance of work hereunder arises out of causes beyond the CONSULTANT's control, and without fault of negligence of the CONSULTANT, it shall not be considered a default. (b) As an alternative to the procedure for immediate termination for default set forth in subparagraph (a), if the District Manager or his/her delegate determines that the CONSULTANT is in default in the performance of any of the terms or conditions of this AGREEMENT, he/she may in his/her discretion cause to be served upon the CONSULTANT a written notice of the default and demand to cure. The CONSULTANT shall have ten (10) days after service upon it of said notice to cure the default by rendering a satisfactory performance. In the event that the CONSULTANT fails to cure its default within such period of time, the DISTRICT shall have the right, notwithstanding any other provision of this AGREEMENT, to terminate this AGREEMENT without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this AGREEMENT. 3 PSA 12 10 8. OWNERSHIP OF DOCUMENTS (a) CONSULTANT shall maintain complete and accurate records with respect to the professional services required by this AGREEMENT and will produce the work product specified in Exhibit A and other such information required by DISTRICT that relate to the performance of services under this AGREEMENT. CONSULTANT shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. CONSULTANT shall provide free access to the representatives of DISTRICT or its designees at reasonable times to such books and records; shall give DISTRICT the right to examine and audit said books and records; shall permit DISTRICT to make transcripts therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this AGREEMENT. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. (b) Upon completion, termination, or suspension of this AGREEMENT, all work product reduced to any medium and other documents prepared in the course of providing the services to be performed pursuant to this AGREEMENT shall become the sole property of the DISTRICT and may be used, reused, or otherwise disposed of by the DISTRICT without the permission of the CONSULTANT. With respect to computer files, CONSULTANT shall make available to the DISTRICT, at the CONSULTANT's office and upon reasonable written request by the DISTRICT, the necessary computer software and hardware for purposes of accessing, compiling, transferring, and printing computer files. Said software and hardware shall be made available to DISTRICT at CONSULTANT's cost. 9. INDEMNIFICATION (a) Indemnification for Professional Liability. When the law establishes a professional standard of care for CONSULTANT's services, to the fullest extent permitted by law, CONSULTANT shall indemnify, protect, defend, and hold harmless DISTRICT and any and all of its officials, employees, and agents from and against any and all losses, liabilities, damages, costs, and expenses, including attorney's fees and costs to the extent the same arise out of, pertain to, or relate to the negligence, recklessness, or willful misconduct of CONSULTANT, its officers, agents, employees, or subconsultants (or any entity or individual that CONSULTANT shall bear the legal liability thereof) in the performance of professional services under this AGREEMENT. (b) Indemnification for Other than Professional Liability. Other than in the performance of professional services and to the fullest extent permitted by law, CONSULTANT shall indemnify, defend, and hold harmless DISTRICT and any and all of its employees, officials, and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory 4 PSA 12 10 proceedings, losses, expenses, or costs of any kind, whether actual, alleged, or threatened, including attorney's fees and costs, court costs, interest, defense costs, and expert witness fees), where the same arise out of, pertain to, relate to, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this AGREEMENT by CONSULTANT or by any individual or entity for which CONSULTANT is legally liable, including, but not limited to, officers, agent, employees, or subconsultants of CONSULTANT. 10. INSURANCE CONSULTANT shall, at its expense, procure and maintain for the duration of this AGREEMENT insurance against claims for injuries to persons or damages to property which may arise from or in connection with the performance of this AGREEMENT by the CONSULTANT, its agents, representatives, employees, or subcontractors. CONSULTANT shall also require all of its subcontractors to procure and maintain the same insurance for the duration of this AGREEMENT. If CONSULTANT is an employer or otherwise hires one (1) or more employees during the term of this PROJECT, CONSULTANT shall procure and maintain workers' compensation coverage for such employees which meets all requirements of state law (Labor Code § 1861). CONSULTANT shall also provide errors and omissions professional liability insurance appropriate to its profession in an amount, with conditions, and for a term acceptable to the DISTRICT. At a minimum, CONSULTANT is required to submit proof of insurance in accordance with the following standards: Minimum Scope of Insurance: Coverage shall be at least as broad as the latest version of the following: (1) General Liability: Insurance Services Office Commercial General Liability coverage (occurrence form CG 0001): (2) Automobile Liability: Insurance Services Office Business Auto Coverage form number CA 0001, code 1 (any auto); and (3) Workers' Compensation and Employer's Liability. Workers' Compensation insurance as required by the State of California and Employer's Liability Insurance. Minimum Limits of Insurance: CONSULTANT shall maintain limits of no less than: (A)General Liability. One Million Dollars ($1,000,000.00) per occurrence for bodily injury, personal injury and property damage. If Commercial General Liability Insurance or other form with general aggregate limit is used, either the general aggregate limit shall apply separately to this AGREEMENT/location or the general aggregate limit shall be twice the required occurrence limit. (B)Automobile Liability. One Million Dollars ($1,000,000.00) per accident for bodily injury and property damage. 5 PSA 12 10 (C)Workers' Compensation and Employer's Liability. Workers' Compensation limits as required by the Labor Code of the State of California. Employer's Liability limits of One Million Dollars ($1,000,000.00) per accident for bodily injury or disease. Insurance Endorsements: The insurance policies shall contain the following provisions, and a separate endorsement stating to add the following provisions to the insurance policies shall be submitted and approved by DISTRICT: (A)General Liability. The general liability policy shall be endorsed to state that: (1) DISTRICT, its directors, officials, officers, employees, agents, and volunteers shall be covered as additional insureds with respect to the work or operations performed by or on behalf of the CONSULTANT, including materials, parts, or equipment furnished in connection with such work; and (2) the insurance coverage shall be primary insurance as respects DISTRICT, its directors, officials, officers, employees, agents, and volunteers, or if excess, shall stand in an unbroken chain of coverage excess of the CONSULTANT's scheduled underlying coverage. Any insurance or self-insurance maintained by DISTRICT, its directors, officials, officers, employees, agents, and volunteers shall be excess of the CONSULTANT's insurance and shall not be called upon to contribute with it in any way. (B)Workers' Compensation and Employer's Liability Coverage. The insurer shall agree to waive all rights of subrogation against DISTRICT, its directors, officials, officers, employees, agents, and volunteers for losses paid under the terms of the insurance policy which arise from work performed by the CONSULTANT. (C)All Coverage. Each insurance policy required by this AGREEMENT shall be endorsed to state that: (A) coverage shall not be suspended, voided, reduced, or canceled except after thirty (30) days prior written notice by certified mail, return receipt requested, has been given to DISTRICT, and (B) any failure to comply with reporting or other provisions of the policies, including breaches or warranties, shall not affect coverage provided to DISTRICT, its directors, official, officers, employees, agents, and volunteers. Acceptability of Insurers: Insurance is to be placed with insurers with a current A.M. Best's rating of no less than A-:VIII, licensed to do business in California, and satisfactory to DISTRICT. All insurance documents must be submitted and approved by the District's Risk Manager prior to execution of any AGREEMENT with DISTRICT. 11. INDEPENDENT CONSULTANT (a) CONSULTANT is and shall at all times remain as to the DISTRICT a wholly independent consultant. The personnel performing the services under this 6 PSA 12 10 AGREEMENT on behalf of CONSULTANT shall at all times be under CONSULTANT's exclusive direction and control. Neither DISTRICT nor any of its officers, employees, or agents shall have control over the conduct of CONSULTANT or any of CONSULTANT's officers, employees, or agents, except as set forth in this AGREEMENT. CONSULTANT shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the DISTRICT. CONSULTANT shall not incur or have the power to incur any debt, obligation, or liability whatsoever against DISTRICT or bind DISTRICT in any manner. (b) No employee benefits shall be available to CONSULTANT in connection with the performance of this AGREEMENT. Except for the fees paid to CONSULTANT as provided in the AGREEMENT, DISTRICT shall not pay salaries, wages, or other compensation to CONSULTANT for performing services hereunder for DISTRICT. DISTRICT shall not be liable for compensation or indemnification to CONSULTANT for injury or sickness arising out of performing services hereunder. 12. LEGAL RESPONSIBILITIES The CONSULTANT shall keep itself informed of State and Federal laws and regulations which in any manner affect those employed by it or in any way affect the performance of its service pursuant to this AGREEMENT. The CONSULTANT shall at all times observe and comply with all such laws and regulations. The DISTRICT and its officers and employees shall not be liable at law or in equity occasioned by failure of the CONSULTANT to comply with this Section. 13. UNDUE INFLUENCE CONSULTANT declares and warrants that no undue influence or pressure has been used against or in concert with any officer or employee of the DISTRICT in connection with the award, terms, or implementation of this AGREEMENT, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the DISTRICT will receive compensation, directly or indirectly, from CONSULTANT or from any officer, employee, or agent of CONSULTANT in connection with the award of this AGREEMENT or any work to be conducted as a result of this AGREEMENT. Violation of this Section shall be a material breach of this AGREEMENT entitling the DISTRICT to any and all remedies at law or in equity. 14. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES No member, officer, or employee of DISTRICT, or their designees or agents, and no public official who exercises authority over or has responsibilities with respect to the project during his/her tenure or for one year thereafter shall have any interest, direct or 7 PSA 12 10 indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be performed in connection with the project performed under this AGREEMENT. 15. RELEASE OF INFORMATION I CONFLICTS OF INTEREST (a) All information gained by CONSULTANT in the performance of this AGREEMENT shall be considered confidential and shall not be released by CONSULTANT without DISTRICT's prior written authorization. CONSULTANT and its officers, employees, agents, or subconsultants shall not, without written authorization from the General Manager or unless requested by the District Counsel, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this AGREEMENT or relating to any project or property located within the DISTRICT. Response to a subpoena or court order shall not be considered "voluntary" provided CONSULTANT gives DISTRICT notice of such court order or subpoena. (b) CONSULTANT shall promptly notify DISTRICT should CONSULTANT or its officers, employees, agents, or subconsultants be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, requests for admissions, or other discovery request, court order, or subpoena from any person or party regarding this AGREEMENT or the work performed thereunder or with respect to any project or property located within the DISTRICT. DISTRICT retains the right, but has no obligation, to represent CONSULTANT and/or be present at any deposition, hearing, or similar proceeding. CONSULTANT agrees to cooperate fully with DISTRICT and to provide the opportunity to review any response to discovery requests provided by CONSULTANT. However, DISTRICT's right to review any such response does not imply or mean that DISTRICT has a right to control, direct, or rewrite said response. (c) CONSULTANT covenants that neither he/she/it nor any officer or principal of their firm have any interest in, or shall acquire any interest, directly or indirectly, which will conflict in any manner or degree with the performance of their services hereunder. CONSULTANT further covenants that in the performance of this AGREEMENT, no person having such interest shall be employed by it/them as an officer, employee, agent, or subconsultant. CONSULTANT further covenants that CONSULTANT has not contracted with nor is performing any services, directly or indirectly, with any developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) owning property in the DISTRICT or the study area and further covenants and agrees that CONSULTANT and/or its subconsultants shall provide no service or enter into any agreement or agreements with a/any developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) owning property in the DISTRICT or the study area prior to the completion of the work under this AGREEMENT. 8 PSA 12 10 16. NOTICES Any notices which either party may desire to give to the other party under this AGREEMENT must be in writing and may be given by: (i) personal service, (ii) delivery by a reputable document delivery service, such as, but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice: To DISTRICT: Costa Mesa Sanitary District 290 Paularino Avenue Costa Mesa, California 92626 Attn: District Clerk Email: nmiddenway tcrosdaca.gov To CONSULTANT: David Volz Design 151 Kalmus Drive, Suite M8 Costa Mesa, California 92626 Attn: David Volz Email: dvolzdvolzdesiqn.com 17. ASSIGNMENT The CONSULTANT shall not assign the performance of this AGREEMENT, nor any part thereof, nor any monies due hereunder, without prior written consent of the DISTRICT. Because of the personal nature of the services to be rendered pursuant to this AGREEMENT, only David Volz shall perform the services described in this AGREEMENT. Mr. Volz may use assistants, under his/her direct supervision, to perform some of the services under this AGREEMENT; however, all client contact and interaction regarding professional services shall be provided by David Volz. CONSULTANT shall provide DISTRICT fourteen (14) days' notice prior to the departure of Mr. Volz from CONSULTANT's employ. Should he/she leave CONSULTANT's employ, the DISTRICT shall have the option to immediately terminate this AGREEMENT within three (3) days of the close of said notice period. Upon termination of this AGREEMENT, CONSULTANT's sole compensation shall be payment for actual services performed up to, and including, the date of termination or as may be otherwise agreed to in writing between the Board of Directors and CONSULTANT. 18. SAFETY AND SITE CONDITION CONSULTANT shall perform all operations with due regard for safety and in strict compliance with all applicable laws relating thereto. It shall be CONSULTANT'S responsibility to keep the site in a clean, neat and orderly condition. It shall also be CONSULTANT'S duty to dust-palliate all working 9 PSA 12 10 orderly condition. It shall also be CONSULTANT'S duty to dust-palliate all working areas and access routes, if applicable. All operations shall be conducted by CONSULTANT so that no fire hazards are created. 19. LICENSES At all times during the term of this AGREEMENT, CONSULTANT shall have in full force and effect all licenses required of it by law for the performance of the services described in this AGREEMENT. California License Number C2128969, 20. GOVERNING LAW DISTRICT and CONSULTANT understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this AGREEMENT and also govern the interpretation of this AGREEMENT. Any litigation concerning this AGREEMENT shall take place in the superior or federal district court with jurisdiction over the DISTRICT. 21. ENTIRE AGREEMENT This AGREEMENT contains the entire understanding between the parties relating to the obligations of the parties described in this AGREEMENT. All prior or contemporaneous agreements, understandings, representations, and statements, oral or written, are merged into this AGREEMENT and shall be of no further force or effect. Each party is entering into this AGREEMENT based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 22. CONTENTS OF REQUEST FOR PROPOSAL AND PROPOSAL CONSULTANT is bound by the contents of Exhibit A, hereto and incorporated herein by this reference. In the event of conflict, the requirements of DISTRICT's Request for Proposals and this AGREEMENT shall take precedence over those contained in the CONSULTANT's proposals. 23. MODIFICATION No modification to this AGREEMENT shall be effective unless it is in writing and signed by authorized representatives of the parties hereto. This written modification requirement cannot be waived. 10 PSA 12 10 24. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this AGREEMENT on behalf of CONSULTANT warrant(s) and represent(s) that he/she/they has/have the authority to execute this AGREEMENT on behalf of the CONSULTANT and has/have the authority to bind CONSULTANT to the performance of its obligations hereunder. 25. INTERPRETATION In the event of conflict or inconsistency between this AGREEMENT and any other document, including any proposal or Exhibit hereto, this AGREEMENT shall control unless a contrary intent is clearly stated. 26. BUSINESS LICENSE CONSULTANT shall obtain a business license from the City of Costa Mesa unless legally exempt. IN WITNESS WHEREOF, the parties hereto have caused this AGREEMENT to be executed this day and year first above written. COSTA MESA SANITARY DISTRICT DAVID VOLZ DESIGN bi.... . General Manager Signature ATTEST: David Volz 11) Typed Name 4 A, Alai i D strict lerk . President Title APPROVED AS TO FORM: District Counsel 11 PSA 12 10 Exhibit A \\\ti's,,,.\�\\-\\.*\z,.; \ w,\ ; , \\\\ k ': PROJECT OVERVIEW , .., ,, r David Volz Design provides public agencies with a wide range . of landscape architectural services. Projects we have designed ,'4".,,,,,,.,■Mrs in town include landscape medians on Harbor Boulevard, TheHarbor Boulevard Bike Trail,several park projects and the recently r•„:,!:,,,,-2,1,-,,.,,,t,--- .;.:1..4. .,,,,;44,6----?:. opened Lion's Park playground. Our team will provide responsive and timely services for this project and for your staff from our office _ , located at Red Hill Avenue and Kalmus Drive. DVD's talented, award-winning, design professionals will develop ` ; , conceptual plans, provide "style” pictures that clearly depict the ' ' p lantings, and arrangements we are proposing and for your t.� lieoror, ` districts' evaluation provide descriptions and construction cost .:„ i estimates for each of the three layouts. Presentations will be made : , by our project lead to your staff,oversight Board and your directors. , Our team is well experience in gaining approvals through the - city review process. We have presented to and authored the city ' parkway tree ordinance with the Parks Commission. We have a good working relationship with the water district and have successfully participated in their turf removal project grants , ` x.,, program. DVD's experience with these approval agencies will ensure a smooth and timely review process for your envisioned j , b` refurbishment program. �ip 7 Upon receipt of direction to prepare final design, DVD's team will -;---14„44-4-,',43.111- 1„4-7„:"'":,--,,H. T.24,:,-,-::,--- deliver construction documents, ready for public bidding, Our team will deliver excellent service from preliminary design through y the end of construction. x -•. fi f: 1., SITE OBSERVATIONS - ,.. : '�, ' Illialialgai. On July 27,2021 a thorough reconciles of the headquarters site was ra� undertaken. Mr. Griffin was most helpful in describing the districts v intent and possible constraints for this project.The following take- aways were noted: 1. The eucalyptus trees along Red Hill Avenue must be removed as they will not do well under the new water .'. requirements. ��" ' \ s 2. Water District coordination will be DVD's responsibility in .. order to achieve a smooth approval and grant process. ±- 4 3. The rolling landscape and swale could be an interesting •f. a and create foil for the new landscape scheme. - ; \\s\.\. `w\\\\'\\'\'ti\\\\' \\\\\`\\4`1\\\``•\'\\,\'k\\\\\\\\\' \\\\\'\,'i`.''`\\``\\\\\\\\\\\\\`}\\\\\\`'`i`:\\\\`a\\\'`.ti`°.\'"\`\z\, \\'ti\ DETAILED PROJECT APPROACH 4. Walkways and sidewalks will need to be • Replace RP device coordinated with the city. • Provide for new portable water service to general manager office bathroom 5. New irrigation and potable water hook-ups • Provide for new smart controller will be needed. Provide pedestrian walkway 6. A new smart controller must be installed to • ADA accessible, DG pathway assure maximum water conservation. Attend Meetings 7. The Paularino edge may retain the ficus • Kick-off meeting trees, a walkway to the corner ramp should • City of Costa Mesa Park and Recreation be considered . Commission • Alternatives review with district staff 8. Plantings and irrigation in the window boxes • District staff review of 90% plans must consider humid conditions and have • Attend district's Citizens Advisory no overspray. Committee • Attend Board of Directors Study Session 9. A general scarification and surface regrade • Final plans review with district staff could reduce the gopher damage across the site. Submit application to Mesa Water District • Turf removal grant program (assist district 10. Mr. Griffin would like to make sure the with application) plantings and irrigation are sustainable and maintainable over the long term. Prepare ROI letter report • Calculation of annual cost savings vs. life cycle costs APPROACH • Include maintenance,water use,future replacement costs The project program that will be addressed by the DVD team will include the following elements: Final Design • Provide final planes,technical Removal of existing landscape and irrigation specifications and bid documents system • Including removal of identified tree Cost Estimates removals/replacements • Provide budget estimates for construction cost at concept and final plans Provide plans for a drought resistance landscape • Including city approved trees Provide for plants and irrigation to be installed • With drought tolerant materials and drip irrigation Provide new water system • Maintain existing water meter \\z\.\\.,\\.\\,\\\:\\\\\\\\\.\\\.\\.=\.\`\\\e1\`\`ti,`•,`\ .'`.°*:�`,\``t`t\,`i\'`4\'\\\\.`'`'`a\\`.''.5;::4`:5`:' SUSTAINABILITY David Volz Design is committed to delivering public landscapes -, that are sustainable and beautiful. We embrace the principles of -::-1n design that encourage stewardship of our resources. respect for -, ; t ,n= the environment and creative sustainable practices. Through our " 7_,;,-;-77,•_!-.7-4.-.... affiliation with LEED's, we identify and quantify the sustainability , of our designs. From our parks, all accessible playgrounds, >: �� streetscapes and sport fields to our historic gardens, DVD delivers ; outstanding, sustainable, award winning projects. -- .R T?4. A beautiful and sustainable landscape starts with a clear understanding of the client's requirements. the site and environs and a creative approach to the design process.Water efficiencies, energy use reductions, waste reduction, recycled content and localized material's sourcing can all be quantified and are an u= '.w::::;*I" , x_ integral part of our design. � David Volz Design is dedicated to the opportunity and challenge of creating unique spaces and special places that draw inspiration from the environs and the community. Our team is detail oriented Ivlamtenare and our focus is on delivering outstanding public landscapes that ctfon meet and exceed the expectations of our clients. David Volz Design . believes the very definition of sustainability speaks of environments -' _ ` that are well used and enjoyed, and maintainable over time, We ,„ at DVD believe that the ultimate measure of sustainability of any - a ` public space has to be high use and enjoyment over the long term. • s" Resource conservation through the use and specification of recycled and reused materials and identification of locally sourced i` 1'-" goods are important sustainability issues. Adaptive reuse of on-site `` -. ..J.---.:::-...-:!4„--...7.,, rs' materials. carefully balanced grading operations and protection of on-site resources are always considered in our designs. r , ;74A-'4.r ,' ' Water resources are conserved through our thoughtful low ` '�� ''. water use plantingschemes, precise irrigation layout and control g Y -; ti , . systems, as well as. stormwater capture, cleaning and reuse. For -- ---_ #` '� pollution prevention,best practices stormwater recycling plans are _ .i - embraced and integral to our designs. On site water detention, r- o bio filtration, permeable pavement, and many other measures are _ ` -_,,,, . creatively incorporated into the landscapes we design. Our award-winning design of Rancho Mirage City Hall has been • e " ,,•° recently highlighted by the Sustainable Sites Initiative. David 0 Volz Design is proud to have been chosen for this honor. The t°# ;,, , ,r.t. Sustainable Sites Initiative is an interdisciplinary effort by the -,-,-±11,1:11,1a, int American Society of Landscape Architects, the Lady Bird Johnson r =_ 7,1.,,trV- '?...- , Wildflower Center and the United States Botanic Garden to create ,;` voluntary national guidelines and performance benchmarks for 4 " sustainable land design. construction and maintenance practices. 11 t,rI " .-,.. . 0.--:,';•,„i7`-----.2-, ' , d , , '\\',z-,' :�:-°:4°�:'\,\'`'\' \\--`...\`\\-4\`4 \`: `}'�\;\\4\ '\ ,\'\ ,\ :\\4` `\44,,`,`,.,,`;4;:`4\``\---" `` '\\\ 4 `-.`,.,\ \vz--_ °ti ., SCOPE OF SERVICES `- David Volz Design will provide the following scope of services j �` ' to deliver an outstanding make-over of your office landscape: /1- ' -` - - ' TASK 1 - PRELIMINARY DESIGN - ° --/',-; Ttl a. Gather existing information and mapping (district to m '� provide topographic map) b. Interview/meet key District staff a, c. Obtain utility drawings r ,, . d. Conduct kick-off meeting to confirm project goals and �� r 11,....-'!_ requirements ,; - .- _'--. . e. Obtain city guidelines and standards '`' ' . 1- k _ , 4 TASK 2 - SCHEMATIC DESIGN • � �4 _ . a. Develop three conceptual alternatives for the new °�' landscape b. Provide style pictures to convey the design ideas - = t c. Provide order-of-magnitude cost, construction and life- .` . .-a��``,- cycle 7 =� ' '� ��: j; � .�"�'! �� ,�.�_:.. ��.,! d. Present options to district staff - ,. eModify concept plans for further review/presentation f.. Obtain direction from district on preferred alternative TASK 3 - DESIGN a. Provide PS&E for 60%and 90%submittals b. Obtain city plan check review c. Incorporate district comments into final plans d. Present plans to District Citizens Advisory Committee e. Review work to date with district staff '" t TASK 4- FINAL DESIGN a. Provide 100%drawings ? ` • Title Sheet • Vicinity map, location map, sheet index and list of 1` 1 public agencies 7,;-�~ • Construction drawing � ti • Landscaping/Planting drawing e;444.0._ _ 7.3."7_,.. • Hardscape drawing • Irrigation/control drawing • Utility drawing (may be included on irrigation plan) -',s ;,:-...:11,-...:fr._,;0•-:''',-- '''''''''' :4"-:-' -- ' ., • Detail sheet(s) TASK 5 BIDDING ASSISTANCE/CONSTRUCTION ASSISTANCE _ a. Bidding assistance =- ��� b. Construction administration support ,e • Respond to RFI's - • Review shop drawings F' - , .{ • Field support a ���., `\'''`.`-'4`4``'-\-\\\'--,\\-\'\\``k``\-.`>`e'4`•ti''.` ; '+;4. \\`' e a `\ \'e' s``;o;*\;•;, `,.°;\;4 �``.s'°`'`*,. °\',`` 'ti..,. ,-:.`-• ;•.',�:,.'`::ti4\\°,`.l"° ,.:`-. -`..,''-:-.. QUALITY CONTROL DVD has an established quality control and assurance program that we undertake for all our design services. and for this project.The Principal-in-Charge will be responsible for implementation of these Quality Control measures.The primary elements include: • Verification that required deliverables and documents noted in the Scope of Work are provided. • A Peer Review will be conducted by our senior professional staff to solicit critical comments and verify correctness. • Retention of documents with highlighted markings and red-line comments, and verification that required revisions are incorporated into the updated documents. • Continual assessment and tracking of project schedule and budget against baseline data. • A complete construction review for constructability and biddability of the complete PS&E package will be assigned to experienced professionals on staff prior to final submittal to our client. 1. Project Initiation Quality Assurance Review 3. Design Confirmation Quality Assurance Review • Goals and objectives defined • Scope of work defined • Programand materials finalized • Budget identified • Recommended solutions refined • Schedule established • Final design defined Notice to • Problem areas identified • Budget review Deliver • Proceed • Checklist prepared Checklist reviewed to Client • Project Conceptual Design Pine( Final _ r Planning Design Development Design Corrections rEn .ng • 2. Work Plan 4. Constructability Quality Assurance Review Quality Assurance Review • Goals and objectives reviewed • Work plan reviewed • Quality assurance check for • Alternative and completeness and format preliminary solutions evaluated • Verification check for completeness • Recommended • Biddabrliry and constructability solutions defined review WHY CHOOSE DAVID VOLZ DESIGN? \5''\4\\\,\Z\5\ 4\O�,Z,N \,"\ \':",Z *.\\\i. `*a*i`4 .'t�`a\'4.�a.'a*.�4.5'.O';�5.4'S'e s`''.fie' a\'*..\li..\.hn'4'E' .....`R._:_.e. SO §y4i0 h'. ., '`s`'�S.i;^s•,, ',t'"*,xi.. \''*>_ FEE PROPOSAL BID FORM Perform landscape and irrigation design as described in the Scope of Work on Pages 2 through 4. Task Description Cost Basis Preliminary Design I Lump Sum S2,000 Schematic/Pre-Design/Conceptual Lump Sum Design S6,000 Final Design Development including estimating Return on Investment Lump Sum (ROI). $11.000* Construction Bid Documents Lump Sum S2,500 Permitting/Bid Support Lump Sum $3,000 Construction Administration and Construction RFI Support and Field Lump Sum Technical Support $2,000 Reimbursable Expense Budget E Lump Sum S500 PROJECT TOTAL.: $27.000 The basis of award will be on a "Best Value"evaluation based on the criteria mentioned on Page 8 of this bid document.The submitted bid will be used to help evaluate the cost landscape and irrigation design services. Price(s)given above are firm for 60 days after date of bid opening. Addendum(s) No(s). 1, 2, 3, 4, 5. & 6 has/have been received and is/are included in this bid. *Includes Civil Engineering for ADA Pathway ``` .ti`ta'`\\ .,t'°+`w;`;"'ik`„m''e\,;a'`;'e:', ;:;a'': ;•..-.,';:'::.•* ;° `°'.',:,'4�.` aw°.:;,°,1; ';``:`,.`:°:- i. ., '_ a?.-, •;;k :a`. :4:, ,,..