2021_07_26_boardMonday, July 26, 2021
Board of Directors Regular Meeting
Time: 4:30 P.M.
IMPORTANT NOTICE REGARDING JULY 26, 2021 REGULAR BOARD MEETING
This meeting is being conducted utilizing teleconferencing and electronic means consistent
with State of California Executive Order N-29-20 dated March 17, 2020, regarding the COVID-
19 pandemic.
***
The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which
will be made available at the start of the meeting) or by visiting
www.youtube.com/CostaMesaSanitary. In accordance with Executive Order N-29-20, the
public may only view the meeting online and not in the District's Board Room.
***
To participate in the meeting by computer:
1. Copy and paste the following into your browser - https://us02web.zoom.us/join
2. Enter the Meeting ID number - 832 0989 2356
3. Click "Join."
***
To join the meeting with a mobile device:
1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store
(for Apple devices)
2. Open the Zoom app. Select "Join a Meeting."
3. Enter Zoom Meeting ID. Select "Join Meeting."
***
To join the meeting by phone:
1. Call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 832 0989 2356#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass
this step.
***
Public Comments: Members of the public can submit any comments in writing for the Board
of Directors' consideration by sending them to the District Clerk, Noelani Middenway, at
nmiddenway@cmsdca.gov. Those comments will be made part of the official public record of
the meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made
part of the agenda packet. If any document or other writing pertaining to an agenda item is
distributed to all or a majority of the Board after the packet is prepared, a copy of that
writing may be obtained from the District Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48
hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
1. Call to Order - President Ooten
2. Pledge of Allegiance - President Ooten
3. Invocation - Vice President Scheafer
4. Roll Call - (If absences occur, consider whether to deem those absences excused based on facts
presented for the absence – such determination shall be the permission required by law.)
5. Announcement of Late Communications - Unless directed otherwise by the Board of Directors, all
actions shall be based on/memorialized by the latest document submitted as a late communication.
6. Ceremonial Matters and Presentations
B. Public Comments - This time has been set aside for persons in the audience to make
comments on items within the subject matter jurisdiction of the Costa Mesa Sanitary District
that are not listed on this agenda. Members of the public will have the opportunity to address
the Board of Directors about all other items on this agenda at the time those items are
considered. Under the provisions of the Brown Act, the Board of Directors is prohibited from
taking action on oral requests but may refer the matter to staff or to a subsequent meeting.
The Board of Directors will respond after public comment has been received. Please state
your name. Each speaker will be limited to four (4) continuous minutes.
1. Public Comments
C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be
routine and may be acted upon by one motion after public comment has been received. Only
Board of Directors may pull an item for discussion. Reading of resolutions is waived and they
will be adopted and numbered. Now is the time for those in the audience who wish to speak
to items listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
1. Approve Consent Calendar
2. Approve the Board of Directors Study Session Minutes of June 8, 2021
3. Approve the Board of Directors Regular Meeting Minutes of June 28, 2021
4. Approve Payroll Transparency Disclosure for June 2021
5. Approve the Directors' Compensation and Reimbursement of Expenses
6. Adopt Warrant Resolution No. CMSD 2022-01 Approving District Warrant Registers
7. Accept the occupancy count as presented as 23,036 and direct staff to prepare a warrant to CR&R
Environmental Services for $238,733.59 for June 2021 collection
8. Receive and File the June 2021 Organics Tonnage Report
9. Receive and File the June 2021 Solid Waste Diversion Report
10. Approve the preparation of a warrant to CR Transfer in the amount of $232,800.06 for June 2021
recycling and disposal services in the July 2021 warrant register
11. Receive and File the June 2021 Contracts Signed by the General Manager
D. PUBLIC HEARINGS
E. GENERAL MANAGER'S REPORTS
1. Receive and File CMSD's Fats Oil Grease (FOG) Annual Assessment
2. Consider Approving sending Steve Cano, Wastewater Superintendent and Joel Ortiz, Wastewater
Maintenance Worker III to the 36th Annual Tri-State Seminar in Las Vegas, Nevada
3. Receive and File 2021 Annual Performance Measurement Report - Second Quarter
4. Receive and File Preliminary Fourth Quarter Budget Review for FY2020-21.
5. Receive and File 2020-25 Strategic Plan Quarterly Update - FY 2020-21 4th Quarter
6. Adopt Resolution No. 2021-944 Approving New Start Time for Monthly Study Session Meetings
F. ENGINEER'S REPORTS
1. Receive and File the Capital Improvement Projects Status Report
G. TREASURER'S REPORTS
1. Approve the Investment Report for the Month of June 2021
H. ATTORNEY'S REPORTS
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to
be given by a Director for any meeting for which expense reimbursement of any kind is
provided. Note: For meetings for which the per diem compensation is sought, the Operations
Code provides that such compensation is authorized for each day’s service rendered as a
Director at the request of the Board (not to exceed six days in one month), and certain
meetings are specified as being eligible as set forth in District Operations Code §
3.01.030. For meetings not so listed, the Board must approve the service for it
to be eligible for the per day compensation.
1. Orange County Sanitation District (OCSD) - (President Ooten)
2. Santa Ana River Flood Protection Agency (SARFPA) - (Director Perry)
3. Independent Special Districts of Orange County (ISDOC) - (Secretary Schafer)
4. California Special Districts Association (CSDA) - (Secretary Schafer)
5. Special District Risk Management Authority (SDRMA) - (Vice President Scheafer)
6. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55, Operations Code
Section 3.01.030
J. OLD BUSINESS
K. NEW BUSINESS
L. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
1. Oral Communications and Director Comments
M. ADJOURN TO CLOSED SESSION
N. RECONVENE TO OPEN SESSION
O. CLOSING ITEMS
1. Adjourn - The next regular meeting of the Costa Mesa Sanitary District Board of Directors will be
held on Monday, August 23, 2021.
Monday, July 26, 2021
Board of Directors Regular Meeting
Time: 4:30 P.M.
IMPORTANT NOTICE REGARDING JULY 26, 2021 REGULAR BOARD MEETING
This meeting is being conducted utilizing teleconferencing and electronic means consistent
with State of California Executive Order N-29-20 dated March 17, 2020, regarding the COVID-
19 pandemic.
***
The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which
will be made available at the start of the meeting) or by visiting
www.youtube.com/CostaMesaSanitary. In accordance with Executive Order N-29-20, the
public may only view the meeting online and not in the District's Board Room.
***
To participate in the meeting by computer:
1. Copy and paste the following into your browser - https://us02web.zoom.us/join
2. Enter the Meeting ID number - 832 0989 2356
3. Click "Join."
***
To join the meeting with a mobile device:
1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store
(for Apple devices)
2. Open the Zoom app. Select "Join a Meeting."
3. Enter Zoom Meeting ID. Select "Join Meeting."
***
To join the meeting by phone:
1. Call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 832 0989 2356#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass
this step.
***
Public Comments: Members of the public can submit any comments in writing for the Board
of Directors' consideration by sending them to the District Clerk, Noelani Middenway, at
nmiddenway@cmsdca.gov. Those comments will be made part of the official public record of
the meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made
part of the agenda packet. If any document or other writing pertaining to an agenda item is
distributed to all or a majority of the Board after the packet is prepared, a copy of that
writing may be obtained from the District Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48
hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
Subject 1. Call to Order - President Ooten
Meeting Jul 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Procedural
A. OPENING ITEMS
Subject 2. Pledge of Allegiance - President Ooten
Meeting Jul 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Procedural
A. OPENING ITEMS
Subject 3. Invocation - Vice President Scheafer
Meeting Jul 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Procedural
A. OPENING ITEMS
Robert Ooten, President
Michael Scheafer, Vice President
Arlene Schafer, Secretary
Arthur Perry, Director
Brett Eckles, Director
Subject 4. Roll Call - (If absences occur, consider whether to deem those
absences excused based on facts presented for the absence – such
determination shall be the permission required by law.)
Meeting Jul 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Procedural
A. OPENING ITEMS
Subject 5. Announcement of Late Communications - Unless directed otherwise
by the Board of Directors, all actions shall be based on/memorialized
by the latest document submitted as a late communication.
Meeting Jul 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Procedural
A. OPENING ITEMS
Subject 6. Ceremonial Matters and Presentations
Meeting Jul 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Procedural
B. Public Comments - This time has been set aside for persons in the audience to
make comments on items within the subject matter jurisdiction of the Costa Mesa
Sanitary District that are not listed on this agenda. Members of the public will
have the opportunity to address the Board of Directors about all other items on
this agenda at the time those items are considered. Under the provisions of the
Brown Act, the Board of Directors is prohibited from taking action on oral
requests but may refer the matter to staff or to a subsequent meeting. The Board
of Directors will respond after public comment has been received. Please state
your name. Each speaker will be limited to four (4) continuous minutes.
Subject 1. Public Comments
Meeting Jul 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Procedural
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
Subject 1. Approve Consent Calendar
Meeting Jul 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended
Action
That the Board of Directors approve the Consent Calendar as presented.
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time
for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will
be limited to four (4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Gina Terraneo, Management Analyst II
Date: July 26, 2021
Subject: Approve the Board of Directors Study Session Minutes of June 8, 2021
Summary
The recorded minutes of the June 8, 2021 Board of Directors Study Session are hereby submitted to the Board of
Directors for review and approval.
Analysis
Attached to the staff report are the minutes for the Board of Directors Study Session on June 8, 2021,
Staff Recommendation
That the Board of Directors approve the meeting minutes as presented.
Legal Review
Not applicable.
Environmental Review
Consideration of public meeting minutes is an administrative matter and is exempt from the requirements of the
California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of
CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of
the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on
page 6 ”Projects” does not include …. C. Continuing administrative or maintenance activities.”
Financial Review
Not applicable.
Public Notice Process
Subject 2. Approve the Board of Directors Study Session Minutes of June 8,
2021
Meeting Jul 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent), Minutes
Recommended
Action
That the Board of Directors approve the meeting minutes as presented.
Minutes View Minutes for Jun 8, 2021 - Board of Directors Study Session
Copies of this report are on file and will be included in the complete agenda packet for the July 26, 2021 Board of
Directors Regular Meeting held via teleconference and posted on the District’s website.
Alternative Actions
1. Do not approve the meeting minutes as presented.
2. Direct staff to report back with more information.
File Attachments
minutes_2021_06_08_ss.pdf (94 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time
for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will
be limited to four (4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Gina Terraneo, Management Analyst II
Date: July 26, 2021
Subject: Approve the Board of Directors Regular Meeting Minutes of June 28, 2021
Summary
The recorded minutes of the June 28, 2021 Board of Directors Regular Meeting are hereby submitted to the Board of
Directors for review and approval.
Staff Recommendation
That the Board of Directors approve the meeting minutes as presented.
Analysis
Attached to the staff report are the minutes for the Board of Directors Regular Meeting on June 28, 2021.
Legal Review
Not applicable.
Environmental Review
Consideration of public meeting minutes is an administrative matter and is exempt from the requirements of the
California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of
CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of
the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on
page 6 ”Projects” does not include …. C. Continuing administrative or maintenance activities.”
Financial Review
Not applicable.
Public Notice Process
Subject 3. Approve the Board of Directors Regular Meeting Minutes of June 28,
2021
Meeting Jul 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent), Minutes
Recommended
Action
That the Board of Directors approve the meeting minutes as presented.
Minutes View Minutes for Jun 28, 2021 - Board of Directors Regular Meeting
Copies of this report are on file and will be included in the complete agenda packet for the July 26, 2021 Board of
Directors Regular Meeting held via teleconference and posted on the District’s website.
Alternative Actions
1. Do not approve the meeting minutes as presented.
2. Direct staff to report back with more information.
File Attachments
minutes_2021_06_28_rm.pdf (139 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time
for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will
be limited to four (4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Autumn Alvarez, Accounting Clerk
Date: July 26, 2021
Subject: Approve Payroll Transparency Disclosure for June 2021
Summary
Attached is the Payroll General Ledger Distribution Report summarizing each payroll during the month.
Recommendation
That the Board of Directors approve and file the report.
Analysis
Attached is the Payroll General Ledger Distribution Report summarizing each payroll during the month.
Legal Review
Not Applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public
Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own
procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted
“CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include .... C. Continuing
administrative or maintenance activities."
Financial Review
Sufficient funds are available in the adopted budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the July 26, 2021 Board of
Directors Regular meeting at District Headquarters and posted on the District’s website www.cmsdca.gov.
Subject 4. Approve Payroll Transparency Disclosure for June 2021
Meeting Jul 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Budgeted Yes
Recommended
Action
That the Board of Directors approve and file the report.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
Payroll Transparency Disclosure Jun 2021.pdf (972 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time
for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will
be limited to four (4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Noelani Middenway, District Clerk & Public Information Officer
Date: July 26, 2021
Subject: Directors' Compensation and Reimbursement of Expenses
Summary
The Directors' Compensation and Reimbursement of Expenses are hereby submitted to the Board of Directors for
review and approval.
Analysis
Attached to the staff report are the Directors' Compensation and Reimbursement of Expenses.
Staff Recommendation
That the Board of Directors approve the compensation and reimbursement of expenses as presented.
Legal Review
Not applicable.
Environmental Review
Consideration of the compensation and reimbursement of expenses is an administrative matter and is exempt from
the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et.
seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific
activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and
Implementing Procedures” that state on page 6. "Projects” does not include …. C. Continuing administrative or
maintenance activities.”
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the July 26, 2021 Board of
Directors Regular Meeting at District Headquarters and posted on the District’s website.
Subject 5. Approve the Directors' Compensation and Reimbursement of
Expenses
Meeting Jul 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended
Action
That the Board of Directors approve the compensation and reimbursement of
expenses as presented.
Alternative Actions
1. Do not approve the compensation and reimbursement of expenses as presented.
2. Direct staff to report back with more information.
File Attachments
director_comp_june_2021.pdf (859 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time
for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will
be limited to four (4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Autumn Alvarez, Accounting Clerk
Date: July 26, 2021
Subject: Adopt Warrant Resolution No. CMSD 2022-01 Approving District Warrant Registers
Summary
Attached is the Warrant Resolution, which ratifies the payment of certain claims and demands and specifies the funds
from which they were paid.
Recommendation
That the Board of Directors approve and file the report.
Analysis
Attached is the Warrant Resolution, which ratifies the payment of certain claims and demands and specifies the funds
from which they were paid.
Legal Review
Not Applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public
Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own
procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted
“CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include .... C. Continuing
administrative or maintenance activities."
Financial Review
Subject 6. Adopt Warrant Resolution No. CMSD 2022-01 Approving District
Warrant Registers
Meeting Jul 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Budgeted Yes
Recommended
Action
That the Board of Directors adopt Warrant Resolution No. CMSD 2022-01
approving District warrants for the month of June in the amount of
$821,755.08.
Sufficient funds are available in the adopted budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the July 26, 2021 Board of
Directors Regular meeting at District Headquarters and posted on the District’s website www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
WARRANT RESO 2022-01.pdf (483 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time
for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will
be limited to four (4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Nabila Guzman, Management Analyst I
Date: July 26, 2021
Subject: Accept the occupancy count as presented as 23,036 and direct staff to prepare a warrant to CR&R
Environmental Services for $238,733.59 for June 2021 collection.
Summary
Accept the occupancy count as presented using 23,036 as the correct number of active units and direct staff to
prepare a warrant to CR&R Environmental Services for June 2021 collection based on this occupancy report so long
as the contractor fulfills the obligations of the agreement in the amount of $238,733.59 to be ratified in the July
2021 warrant list.
Recommendation
That the Board of Directors accept the occupancy count as presented using 23,036 as the correct number of active
units and direct staff to prepare a warrant to CR&R Environmental Services for June 2021 collection based on this
occupancy report so long as the contractor fulfills the obligations of the agreement in the amount of $238,733.59 to be
ratified in the July 2021 warrant list.
Analysis
The occupancy count is the number of residential customers that the District pays CR&R for the trash truck to stop
and pick-up trash. The District pays CR&R $10.3635 per occupant, per month. Each month, new
residential customers in brand-new developments contact the District to establish new trash service. District staff
contacts CR&R to approve the drop-off of carts at the residence, which results in an increase in the occupancy count
as shown on the attached list.
As of June 30, 2021, total District occupancy was at 23,036 with Twelve (12) new accounts added and zero (0)
accounts removed since the last billing period. District staff will continue to track the number of new service
addresses.
The payment calculation is based on the following:
Subject 7. Accept the occupancy count as presented as 23,036 and direct staff
to prepare a warrant to CR&R Environmental Services for $238,733.59
for June 2021 collection
Meeting Jul 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended
Action
That the Board of Directors approves the preparation of a warrant to CR
Transfer in the amount of $238,733.59 for June 2021 recycling and disposal
services to be ratified in the July 2021 warrant register.
District's Current Rate for June 2021:
23,036 x $10.3635 =$238,733.59
Legal Review
Not Applicable
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public
Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own
procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted
“CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include …. C. Continuing
administrative or maintenance activities.”
Financial Review
Sufficient funds are available in the adopted budget to pay for the services provided.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the July 26, 2021 Board of
Directors Regular meeting at District Headquarters and posted on the District’s website.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
Occupancy Report Official- June 2021.pdf (114 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time
for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will
be limited to four (4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Nabila Guzman, Management Analyst I
Date: July 26, 2021
Subject: Receive and File the June 2021 Organics Tonnage Report
Summary
A total of 971.17 tons of organic waste were collected in June 2021.
Recommendation
That the Board of Directors receive and file this report.
Analysis
Below is a graph depicting the total tonnage of organic waste collected during each month of the last five fiscal years.
Additionally, a graph is included breaking down the total tonnage collected and how much material was recycled and
landfilled from the organics program.
Subject 8. Receive and File the June 2021 Organics Tonnage Report
Meeting Jul 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended
Action
That the Board of Directors receive and file this report.
File Attachments
Organics Chart.png (9 KB)
Organics Graph.png (20 KB)
Legal Review
Not applicable.
Environmental Review
Consideration of the Organics Tonnage Report is an administrative matter and not a disturbance of the environment
similar to grading or construction and not a project under CEQA or the District’s CEQA Guidelines.
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the July 26, 2021 Board of
Directors Regular meeting at District Headquarters and posted on the District’s website.
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time
for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will
be limited to four (4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Nabila Guzman, Management Analyst I
Date: July 26, 2021
Subject: Receive and File the June 2021 Solid Waste Diversion Report
Summary
Per direction from the Board of Directors the monthly solid waste diversion report has been temporarily suspended
due to inaccurate data as a result from the COVID-19 pandemic.
Recommendation
That the Board of Directors receive and file this report.
Analysis
Per direction from the Board of Directors at the April 14, 2020 Study Session meeting, the monthly solid waste
diversion report has been temporarily suspended. Due to the COVID-19 pandemic, CR&R Environmental
Services temporarily suspended their recycling processing at their Stanton Materials Recovery Facility (MRF) where
the District's mixed waste is processed from March to September 2020. Below is a chart of all solid waste collected
over the last seventeen years.
Subject 9. Receive and File the June 2021 Solid Waste Diversion Report
Meeting Jul 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended
Action
That the Board of Directors receive and file this report.
File Attachments
Tonnage.png (38 KB)
Legal Review
Not applicable.
Environmental Review
Consideration of the Solid Waste Report is an administrative matter and not a disturbance of the environment similar
to grading or construction and not a project under CEQA or the District’s CEQA Guidelines.
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the July 26, 2021 Board of
Directors Regular meeting at District Headquarters and posted on the District’s website.
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time
for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will
be limited to four (4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Nabila Guzman, Management Analyst I
Date: July 26, 2021
Subject: Approve the preparation of a warrant to CR Transfer in the amount of $232,800.06 for June
2021 recycling and disposal services in the July 2021 warrant register
Summary
This payment to CR Transfer is for the sorting of recyclables from the mixed waste and disposal of the remaining
waste at the landfill. With the implementation of the Organics Recycling Program adopted by the Board, this payment
also includes the diverting of the organics waste to the Anaerobic Digestion facility to be recycled into fertilizer
or renewable natural gas to fuel the refuse trucks.
Recommendation
That the Board of Directors approves the preparation of a warrant to CR Transfer in the amount of $232,800.06 for
June 2021 recycling and disposal services to be ratified in the July 2021 warrant register.
Analysis
Below is a chart depicting the total tonnage and payments due for residential and organic waste collected in Costa
Mesa and Newport Beach.
Due to weight ticket calculation rounding, monthly invoices may be slightly off by a few pennies. Invoices that are
slightly off are marked by an asterisk below.
Type of Waste InvoiceTonnage Rate Amount Billed
Residential Waste - Costa Mesa 41129 1,442.62 $54.98$79,315.31*
Residential Waste - Costa Mesa 41176 1,360.27 $54.98$74,787.61*
Residential Waste - Newport Beach41130 36.79 $54.98$2,022.71
Residential Waste - Newport Beach41177 58.30 $54.98$3,205.33
Total Residential Waste 2,897.98 $159,330.96
Organics 41168 504.11 $75.65$38,135.95*
Subject 10. Approve the preparation of a warrant to CR Transfer in the amount
of $232,800.06 for June 2021 recycling and disposal services in the July
2021 warrant register
Meeting Jul 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended
Action
That the Board of Directors approves the preparation of a warrant to CR
Transfer in the amount of $232,800.06 for June 2021 recycling and disposal
services to be ratified in the July 2021 warrant register.
Organics 41209 467.06 $75.65$35,333.15*
Total Organics 971.17 $73,469.10
Grand Total 3,869.15 $232,800.06
Legal Review
Not Applicable
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public
Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own
procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted
“CEQA Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing
administrative or maintenance activities.”
Financial Review
Sufficient funds are available in the adopted budget to pay for the services provided.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the July 26, 2021 Board of
Directors regular meeting at District Headquarters and posted on the District’s website at www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time
for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will
be limited to four (4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
From: Scott Carroll, General Manager
Date: July 26, 2021
Subject: Receive and File the June 2021 Contracts Signed by the General Manager
Summary
At the January 24, 2019 Board of Directors meeting, the Board directed the General Manager to submit a list of
contracts he signed during the previous month. Below are the contracts he signed in the months of June 2021.
Recommendation
That the Board of Directors receive and file this report.
Analysis
Below are the contracts signed by the General Manager in the month of June 2021:
Contracts
1. Western Audio Visual – Upgrade AV system in Board Room. Cost: $34,078.68
2. Waste Management Curbside, LLC - Sharps waste collection. Cost: $220.00 for the first 43-gallon container
services and $140 for each additional 43 gallon containers.
Purchase Orders
2. Pape Material Handling – Repair work on several generators. Cost $7,505.00
3. Charles King Company – Acquired two portable by-pass pumps. Cost: $106,446
4. Cattron North America – Annual fee for supervisory control and data acquisition (SCADA) for all twenty sewer lift
stations. Cost: $11,760.00
5. Industrial Technicial Services - Acquiring and installing reverse phase switches at South Coast Plaza and 19th
Street Pump Station. Cost: $9,999.30
Subject 11. Receive and File the June 2021 Contracts Signed by the General
Manager
Meeting Jul 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Fiscal Impact Yes
Budgeted Yes
Recommended
Action
That the Board of Directors receive and file this report
Goals 6.0 Administrative Management
Legal Review
All contracts are reviewed and approved by District Counsel before contracts are executed.
Environmental Review
Providing the Board of Directors a monthly list of contracts signed by the General Manager is an administrative
matter that will not result in direct or indirect physical changes in the environment and is not considered a "project".
Financial Review
There is adequate funding in the budget for the expenses referenced above.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the July 26, 2021 Board of
Directors meeting at District Headquarters and on District website at www.cmsdca.gov.
Alternative Actions
1. Direct staff to report back with more information.
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time
for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will
be limited to four (4) continuous minutes of comment on the consent calendar as a whole.
E. GENERAL MANAGER'S REPORTS
To: Board of Directors
From: Scott Carroll, General Manager
Date: July 26, 2021
Subject: Receive and File CMSD Fats Oil Grease (FOG) Annual Assessment
Summary
The District's Fats, Oils and Grease (FOG) control program was developed to comply with the State of California’s
2006 General Waste Discharge Requirements for Sanitary Sewer Systems (WDR). The program seeks to minimize
the discharge of FOG into the District's sewer system and avoid sanitary sewer overflows (SSOs), which are deemed
a potential health hazard to the public.
To avoid these health risks, the District uses an extensive outreach program to inform residents, businesses and
others that do work in the District of the potential for SSOs if FOG is allowed to accumulate in sewer lines.
Recommendation
That the Board of Directors receives presentation from Joe Jenkins, of EEC Environmental, regarding the District's
FOG Control Program and provide input to staff.
Analysis
FOG regulations are codified within the District's Operation Code Title 6 Chapter 6.07 Any person(s) in violation of this
or any other ordinance is subject to enforcement as specified within the Operations Code. Significant
FOG contributors within the District are restaurants or Food Service Establishments (FSE). FSE's established after
2006 are required to install grease interceptors or grease traps, which are plumbing devices designed to intercept
grease and solids before they enter the sewer system. FSE's are required to keep accurate maintenance records of
their grease collection device and perform Best Management Practices (BMP) for preventing FOG from entering the
sewer system. The District retained EEC Environmental to enforce the District's FOG Control Program by periodically
visiting FSE's to inspect their maintenance records and BMPs. Violators are given written warning from the
Subject 1. Receive and File CMSD's Fats Oil Grease (FOG) Annual Assessment
Meeting Jul 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Action
Fiscal Impact No
Dollar Amount $102,980.00
Budgeted Yes
Budget Source Wastewater Fund
Recommended
Action
That the Board of Directors receives a presentation from Joe Jenkins, of EEC
Environmental, regarding the District's FOG Control Program and provide input
to staff.
Goals 1.0 Sewer Infrastructure
1.8 Sewer Infrastructure - Enforce the District's Fats, Oils & Grease (FOG)
Program
District and if violations persist the FSE could face fines and/or have their sewer service discontinued. The District
decided FSE's established before 2006 were not required to install grease interceptors or grease traps at their
establishments and were issued conditional waiver permits. However, terms of the conditional waiver permits require
FSE's to practice BMPs and if FOG related SSOs are occurring at an FSE, the conditional waiver could be revoked
and the District can mandate the installation of a grease interceptor or grease trap. Joe Jenkins, of EEC
Environmental, will give a presentation to the Board about the District's FOG Control Program and their enforcement
activities of FSEs from the past years.
Enforcing the FOG Control Program on residents is challenging because it is difficult to determine the source,
especially from multi-family units. The District encourages residents to pour their used grease in compostable bags,
which can then be disposed of in their organics cart. Another option for residents is to drop off their grease at Orange
Coast College Recycling Center where the grease is collected by a vendor and recycled into reusable products such
as candles. This option has proven to be very convenient after the holidays when many people use fryers to cook
turkeys. In 2019, OCC Recycling Center collected 340 gallons of cooking grease after the holiday seasons
(Thanksgiving and Christmas).
Legal Review
Not applicable.
Environmental Review
Receiving a presentation about the District's FOG Control Program is an administrative matter and is not a
disturbance of the environment similar to grading or construction and is not a project under CEQA or the District’s
CEQA Guidelines.
Financial Review
The cost to fund the District's FOG Control Program is $102,980 annually. There is no cost to the District or to
Orange Coast College for the FOG Recycling Drop Off Program. The vendor that collects and recycles the grease
does so at no cost to both agencies.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the July 26, 2021 Board of
Directors regular meeting at District Headquarters and on District’s website.
Alternative Action
1. Direct staff to report back with more information.
File Attachments
Annual Assessment Report 2021.pdf (356 KB)
FOG Control Program Presentation.pdf (572 KB)
E. GENERAL MANAGER'S REPORTS
To: Board of Directors
From: Scott Carroll, General Manager
Date: July 26, 2021
Subject: Consider Approving sending Steve Cano, Joel Ortiz, Wastewater Maintenance Worker III to the
36th Annual Tri-State Seminar in Las Vegas, Nevada
Summary
Tri-State Seminar is a group of water and wastewater professionals from Arizona, Nevada and California that meet
once a year to share the latest information and technology in the industry. The conference is supported by the
California Water Environment Association (CWEA), Nevada Water Environment Association (NWEA) and Arizona
Water Association (AWA).
Recommendation
That the Board of Directors approve sending Steve Cano, Wastewater Superintendent and Joel Ortiz, Wastewater
Maintenance Worker III to the 36th Annual Tri-State Seminar in Las Vegas, Nevada on August 9-12, 2021.
Analysis
This four day conference focuses on the water and wastewater industry. For wastewater collections, some of the
topics that will be discussed include the following:
Odor Control
Using Acoustic Inspections
Asset Management
Root Control
Confine Space Rescue
Reducing Corrosion, Infiltration, Inflow and Odors in Manholes
Subject 2. Consider Approving sending Steve Cano, Wastewater Superintendent
and Joel Ortiz, Wastewater Maintenance Worker III to the 36th Annual
Tri-State Seminar in Las Vegas, Nevada
Meeting Jul 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Action
Fiscal Impact Yes
Budgeted Yes
Budget Source Wastewater
Recommended
Action
That the Board of Directors approve sending Steve Cano, Wastewater
Superintendent and Joel Ortiz, Wastewater Maintenance Worker III to the 36th
Annual Tri-State Seminar in Las Vegas, Nevada on August 9-12, 2021
Goals 1.0 Sewer Infrastructure
1.12 Sewer Infrastructure - Provide education and training to staff
7.4 Human Resources Management - Provide opportunities to improve
individual skills, knowledge, and leadership through professional
development
In addition, there will be 300 exhibitors showcasing the latest technologies in the wastewater industry. Board approval
is needed because this conference is being held out of California.
Legal Review
Not applicable
Environmental Review
Attendance at a seminar is an administrative matter and is not a disturbance of the environment similar to grading or
construction and is not a project under CEQA or the District’s CEQA Guidelines.
Financial Review
The total cost for both employees to attend the seminar is $1,500.00, which includes transportation, hotel, registration
and food. There is sufficient funding for this conference available in the budget.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the July 26, 2021 Board of
Directors regular meeting at District Headquarters and on District’s website at www.cmsdca.gov.
Alternative Actions
1. Do not approve sending Steve Cano and/or Joel Ortiz to the seminar.
2. Refer the matter back to staff for additional information.
E. GENERAL MANAGER'S REPORTS
To: Board of Directors
From: Scott Carroll, General Manager
Date: July 26, 2021
Subject: Receive and File 2021 Annual Performance Measurement Report - Second Quarter
Summary
On November 29, 2018, the Board of Directors adopted Administrative Regulations No. 70.00, Performance
Measurement Program, which established methods and procedures for gathering and analyzing organizational
performance while at the same time collaborating towards continuous improvement of performance in an open and
transparent manner.
Recommendation
That the Board of Directors receive and file this report.
Analysis
A Performance Measurement Program has been developed to determine how well the District is performing in areas
of efficiency, effective workforce, customer satisfaction, cost effectiveness, citizen engagement and transparency.
The purpose of the program is to continually look at ways to improve and/or enhance the level of service that is being
provided internally to staff and externally to the public.
The attached report is for performance during the second quarter (January-June) of the 2021 calendar year.
Two measurements have been removed from the 2021 report. They are:
Diverting 75% of the solid waste stream away from landfills. Data for this measurement is not reliable. Staff is
working with consultants and CR&R to obtain reliable data.
Solid Waste Disposal Rate per Person. Data is relied upon from CalRecycle, but the agency is years behind
making data available to the public.
Legal Review
Subject 3. Receive and File 2021 Annual Performance Measurement Report -
Second Quarter
Meeting Jul 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Action
Recommended
Action
That the Board of Directors receive and file this report.
Goals 1.0 Sewer Infrastructure
2.0 Solid Waste
3.0 Emergency Preparedness
4.0 Partnerships
5.0 Community Outreach & Communications
6.0 Administrative Management
7.0 Human Resources Management
8.0 Finance
Not applicable
Environmental Review
A Performance Measurement Program is an administrative matter that will not result in direct or indirect physical
changes in the environment and is not considered a "project".
Financial Review
There are no financial impacts to the District for implementing a Performance Measurement Program
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the July 26, 2021 regular Board
of Directors meeting at District Headquarters and on District website at www.cmsdca.gov
Alternative Actions
1. Direct staff to report back with more information.
File Attachments
2021 Jan-June Outcome and Performance Measurement Program.pdf (1,034 KB)
E. GENERAL MANAGER'S REPORTS
To: Board of Directors
Via: Scott Carroll, General Manager
From: Kaitlin Tran, Finance Manager
Date: July 26, 2021
Subject: Receive and File Preliminary Fourth Quarter Budget Review for FY2020-21.
Summary
This report serves as a summary of the District’s revenues and expenditures through June 30, 2021, with the
understanding the fiscal year numbers won't be final until the annual audit is complete later this calendar year.
Recommendation:
That the Board of Directors receive and file this report.
Analysis
Expenditure Budgets:
The fiscal year 2020-21 Solid Waste fund adopted budget has a deficit budget of $358,500 and the Wastewater
fund adopted budget reflects a balanced budget. This analysis report uses the “Amended Budget”, which
consists of the adopted budget plus any approved prior year carryover appropriations, as well as budget
adjustments through June 30, 2021. Both the Solid Waste and Wastewater Funds expenditure budgets finished
the fiscal year under budget.
As of June 30, 2021, a total of 95% of the Solid Waste budget for the 2020-21 fiscal year was expended. At this
time, staff anticipates a budgetary savings of $248,800 for the fiscal year, mainly due to savings in
Maintenance/Operations and Special Program budgets.
A total of 86% of the Wastewater Fund’s operating budget has been expended as of June 30, 2021. Staff
anticipates a budgetary savings of $317,300 at fiscal year-end less any requests for encumbrances or
carryovers into the 2021-22 fiscal year. Encumbrance and carryover requests will be presented to the Board at
either the September or October Board meeting. The Capital Improvement Projects (CIP) are projected to be
within budget. Please see the attached report for a more detailed analysis.
Revenue Budgets:
Both the Solid Waste and Wastewater Funds revenue budgets did not meet the anticipated adopted budget
amounts.
The total revenue budget for FY 2020-21 Solid Waste Fund, including the transfers in from the General Fund is
$6,409,500. As of June 30, 2021, the District received $6,113,777 (95%) of the Solid Waste revenue. This is
Subject 4. Receive and File Preliminary Fourth Quarter Budget Review for
FY2020-21.
Meeting Jul 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Receive and File
Goals 8.3 Finance - Forecast revenues and expenditures
8.0 Finance
approximately $295,723 less than the amount anticipated in the adopted budget.
The total revenue budget for FY 2020-21 Wastewater Fund, excluding transfers in, is $5,945,000. As of June
30, 2021, the District received $5,873,229 (99%) of the Wastewater revenue. This is approximately $71,771
less than the amount anticipated in the adopted budget.
Legal Review
Not applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public
Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own
procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted
“CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include …. C. Continuing
administrative or maintenance activities.”
Financial Review
See attached report.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the July 26, 2021 Board of
Directors regular meeting at District Headquarters and on District website at www.cmsdca.gov.
Alternative Actions
Refer the matter back to staff for additional information.
File Attachments
A-FY 2020-21 4th Quarter Budget Analysis .pdf (941 KB)
B - Expenditure Analysis 06302021.pdf (314 KB)
E. GENERAL MANAGER'S REPORTS
To: Board of Directors
From: Scott Carroll, General Manager
Date: July 26, 2021
Subject: Receive and File 2020-25 Strategic Plan Quarterly Update - FY 2020-21 4th Quarter
Summary
On June 22, 2020, the Board of Directors adopted the 2020-2025 Strategic Plan, which is a plan that establishes
goals, objectives, strategies and work plans for the next five years and will help move the organization in a
direction toward achieving its mission and vision. Attached is the quarterly update of the new Plan that demonstrates
the progress staff is making toward achieving the strategic goals. The next quarterly report from this Plan will be
presented to the Board on October 25, 2021.
Recommendation
That the Board of Directors receive and file this report.
Analysis
The 2020-25 Strategic Plan is the most ambitious Plan in the history of the District. The Plan has 104 Strategic Goals
to achieve and/or implement in the next five years compared to 48 strategic goals in the FY 2015-20 Strategic Plan.
By the fourth quarter of FY 2020-21 and in its first full year of implementation, staff has completed 69 strategic goals,
19 strategic goals are in progress, 7 strategic goals are delayed due to COVID-19 and 9 strategic goals have not
started.
Legal Review
Not applicable
Environmental Review
The District’s Strategic Plan is a planning document and preparation and adoption of the plan itself is an
administrative matter and is not a disturbance of the environment similar to grading or construction and is not a
Subject 5. Receive and File 2020-25 Strategic Plan Quarterly Update - FY 2020-
21 4th Quarter
Meeting Jul 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Action
Recommended
Action
That the Board of Directors receive and file this report.
Goals 1.0 Sewer Infrastructure
2.0 Solid Waste
3.0 Emergency Preparedness
4.0 Partnerships
5.0 Community Outreach & Communications
6.0 Administrative Management
7.0 Human Resources Management
8.0 Finance
project under CEQA or the District’s CEQA Guidelines. The environmental review of each of the efforts or projects
outlined in the Strategic Plan will occur when the Board of Directors specifically considers each of the items since that
is when the full scope of work of each effort or project will be described
Financial Review
Activities described in the strategic goals are funded in the budget.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the July 26 2021 Board of
Directors regular meeting at CMSD headquarters and on CMSD's website at www.cmsdca.gov.
Alternative Actions
1. Direct staff to report back with more information.
File Attachments
Strategic Plan Qtly Update.xlsx (80 KB)
E. GENERAL MANAGER'S REPORTS
To: Board of Directors
From: Scott Carroll, General Manager
Date: July 26, 2021
Subject: Adopt Resolution No. 2021-944 Approving New Start Time for Monthly Study Session Meetings
Summary
Currently, the start time for Board of Directors study session meetings is 9:30 a.m.. On June 28, 2021, the Board of
Directors discussed this item in an open session meeting to consider moving the start time to 8:00 a.m. On July 13,
2021, the Board discussed moving the start time to 8:00 a.m.
Recommendation
That the Board of Directors consider adopting Resolution No. 2021-944 approving new start time for monthly study
session meetings
Analysis
Currently, the Board of Directors study session meetings began at 9:30 a.m. on the second Tuesday of the month.
Public participation at study session meetings are minimal because meetings are occurring during regular business
hours. Moving the start time to 8:00 a.m. could improve public participation because the District will be implementing
enhance technology in the Board Room where in-person and Zoom Board meetings will occur simultaneously, thus
allowing the public to participate in meetings from the comfort of their home prior to reporting to work. Moving the
start time to 8:00 a.m. will not impact staff because staff reports to work at 7:00 a.m.
On July 13, 2021, the Board directed staff to report back to tonight's meeting with a resolution that approves changing
the start time for Board of Directors Study Session meetings to begin at 8:00 a.m.
Legal Review
District Counsel has reviewed and approved the attached resolution.
Environmental Review
Consideration of establishing a different start time for Board of Directors study session meetings is an administrative
matter and is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources
Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to
list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA
Subject 6. Adopt Resolution No. 2021-944 Approving New Start Time for
Monthly Study Session Meetings
Meeting Jul 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Action
Fiscal Impact No
Recommended
Action
That the Board of Directors consider adopting Resolution No. 2021-944
approving new start time for monthly study session meetings
Goals 6.0 Administrative Management
6.3 Administrative Management - Plan periodic reviews and updates of
District policies and procedures
Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing
administrative or maintenance activities.”
Financial Review
There are no fiscal impacts to CMSD for establishing a different start time for Board of Directors Study Session
meetings.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the July 26, 2021 Board of
Directors regular meeting at District Headquarters and on District’s website.
Alternative Actions
1. Do not adopt the attached resolution.
2. Direct staff to report with more information.
File Attachments
resolution_2021-944.pdf (14 KB)
F. ENGINEER'S REPORTS
To: Board of Directors
From: Mark Esquer, District Engineer
Date: July 26, 2021
Subject: Receive and File the Capital Improvement Projects Status Report
Summary
The District Engineer has provided a memorandum with a brief summary of major capital or other engineering
activities for the period of mid-June to mid-July. The District Engineer's memorandum is attached. Also attached is a
detailed summary of the Capital Improvement Project activities and associated project cost expenses for the previous
calendar month.
Recommendation
That the Board of Directors receive and file this report
Analysis
Attached is information regarding project or technical sewer activities for the Board of Directors use and information.
Legal Review
Not Applicable
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public
Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own
procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted
“CEQA Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing
administrative or maintenance activities.”
Financial Review
Sufficient funds are available in the adopted budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the July 26, 2021 Board of
Directors Regular meeting at District Headquarters and posted on the District’s website www.cmsdca.gov.
Subject 1. Receive and File the Capital Improvement Projects Status Report
Meeting Jul 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Action
Preferred Date Jul 26, 2021
Fiscal Impact No
Budgeted Yes
Budget Source N/A
Recommended
Action
That the Board of Directors receive and file the report.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
CIP Updates July 2021 Meeting.xlsx (150 KB)
CIP Updates July 2021 Meeting.pdf (1,036 KB)
2021 07 Monthly Engineers Report CMSD Memorandum.docx (96 KB)
G. TREASURER'S REPORTS
To: Board of Directors
From: Marc Davis, District Treasurer
Date: July 26, 2021
Subject: Approve the Investment Report for the Month of June 2021
Summary
Attached is the Investment Report for the month of June 2021. As required by the District’s Statement of Investment
Policy, the Investment Report delineates all investment activity during the month.
Recommendation
That the Board of Directors approve the Investment Report for the month of June 2021.
Analysis
This report lists the types of securities held in the District’s portfolio, the institutions from which the securities were
purchased, maturity dates and interest rates as of June 30, 2021. The District’s investments are in compliance with
the Statement of Investment Policy adopted by the Board at the June 22, 2020 regular meeting, as well as the
California Government Code. The market values in this report were provided by our third party custodian, Pershing,
LLC, except for the Local Agency Investment Fund (LAIF). The market value of LAIF was provided by the State
Treasurer’s Office. It does not represent the value of the underlying securities within the pool, but rather the par or
cost amount, which is the amount the District is entitled to withdraw. This reporting practice is consistent with industry
standard practices for similar funds.
The weighted average stated rate of return (current yield) for the District’s investment portfolio as of June 30, 2021,
was 0.565%. The yield to maturity of the portfolio was 0.566%. The District’s weighted average interest rate was
30 basis points (0.303%) above the LAIF average monthly rate for June 2021 of 0.262%. The weighted average
number of days to maturity for the District’s total portfolio was 837 days (2.29 years). The duration of the underlying
securities in LAIF as of June 30, 2021 was 291 days.
The District’s investment portfolio is in compliance with its liquidity limitations, which requires that a minimum of
20.00% of the portfolio must mature within one year. The percentage of the portfolio maturing in one year or less as of
June 30, 2021 was 38.28%. The District has adequate cash reserves necessary to meet its obligations for the next six
months.
A majority of the District’s cash and investments is reserved or set aside for specific purposes. A description of the
various classifications of the District’s cash and investments are as follows:
Solid Waste Fund:
Operating Reserve - Equal to 30% of the operations budget of the Solid Waste Fund per Operations
Code Section 4.030.020. The Operating Reserve can only be accessed with prior Board approval.
Subject 1. Approve the Investment Report for the Month of June 2021
Meeting Jul 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Action
Recommended
Action
That the Board of Directors approve the Investment Report for the month of
June 2021.
Goals 8.0 Finance
Designated for Revenue Dry Period - Equal to 5 months of budgeted operating expenses for the fiscal
year to cover the cash deficit during the period in which the District does not receive any of its annual
charges from the County of Orange. The revenue dry period is from June through October.
Undesignated - Remaining available cash, which is currently used for rate stabilization and payment of
organics recycling costs.
Wastewater Fund:
Operating Reserve - Equal to 25% of the operations budget of the Wastewater Fund per Operations
Code Section 4.030.020. The Operating Reserve can only be accessed with prior Board approval.
Reserved for Capital Outlay - Set aside for capital improvement projects approved and budgeted by the
Board, but which have not yet been completed.
Designated for Revenue Dry Period - Equal to 5 months of budgeted operating expenses for the fiscal
year to cover the cash deficit during the period in which the District does not receive any of its annual
charges from the County of Orange. The revenue dry period is from June through October.
Undesignated - Remaining available cash, which is available to be appropriated by the Board.
Facilities Revolving Fund - Collection of fixture fees which is a restricted revenue source and can only be used
for new sewer facilities.
Asset Replacement Fund - Accumulation of funds for replacement of vehicles, equipment and computers.
Asset Management Fund - Accumulation of funds in accordance with the asset management model for long-
term replacement of sewer pipes and related infrastructure.
Legal Review
Legal review is not required.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public
Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own
procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted
“CEQA Guidelines and Implementing Procedures” that state on page 6, “”Projects” does not include….C. Continuing
administrative or maintenance activities.”
Financial Review
The portfolio was budgeted to earn an average rate of 1.392% for the year ending June 30, 2021. Through June 30,
2021, the portfolio has earned a weighted average interest rate of 0.718%.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the July 26, 2021 Board of
Directors regular meeting at District Headquarters (290 Paularino Avenue) and on the District’s website at
www.cmsdca.gov.
Alternative Actions
Refer the matter back to staff.
File Attachments
Investment Report - June 2021.pdf (682 KB)
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain meetings
are specified as being eligible as set forth in District Operations Code §
3.01.030. For meetings not so listed, the Board must approve the service for it to
be eligible for the per day compensation.
Subject 1. Orange County Sanitation District (OCSD) - (President Ooten)
Meeting Jul 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Information
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain meetings
are specified as being eligible as set forth in District Operations Code §
3.01.030. For meetings not so listed, the Board must approve the service for it to
be eligible for the per day compensation.
Subject 2. Santa Ana River Flood Protection Agency (SARFPA) - (Director Perry)
Meeting Jul 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Information
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain meetings
are specified as being eligible as set forth in District Operations Code §
3.01.030. For meetings not so listed, the Board must approve the service for it to
be eligible for the per day compensation.
Subject 3. Independent Special Districts of Orange County (ISDOC) - (Secretary
Schafer)
Meeting Jul 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Information
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain meetings
are specified as being eligible as set forth in District Operations Code §
3.01.030. For meetings not so listed, the Board must approve the service for it to
be eligible for the per day compensation.
Subject 4. California Special Districts Association (CSDA) - (Secretary Schafer)
Meeting Jul 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Information
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain meetings
are specified as being eligible as set forth in District Operations Code §
3.01.030. For meetings not so listed, the Board must approve the service for it to
be eligible for the per day compensation.
Subject 5. Special District Risk Management Authority (SDRMA) - (Vice
President Scheafer)
Meeting Jul 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Information
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain meetings
are specified as being eligible as set forth in District Operations Code §
3.01.030. For meetings not so listed, the Board must approve the service for it to
be eligible for the per day compensation.
Subject 6. Other Meetings Qualifying for Reimbursement under CMSD Ordinance
No. 55, Operations Code Section 3.01.030
Meeting Jul 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Information
L. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
Subject 1. Oral Communications and Director Comments
Meeting Jul 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Discussion
O. CLOSING ITEMS
Subject 1. Adjourn - The next regular meeting of the Costa Mesa Sanitary
District Board of Directors will be held on Monday, August 23, 2021.
Meeting Jul 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Procedural