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Monday, June 28, 2021
Board of Directors Regular Meeting
Time: 4:30 P.M.
IMPORTANT NOTICE REGARDING JUNE 28, 2021 REGULAR BOARD MEETING
This meeting is being conducted utilizing teleconferencing and electronic means consistent with
State of California Executive Order N-29-20 dated March 17, 2020, regarding the COVID-19
pandemic.
***
The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which will be
made available at the start of the meeting) or by visiting www.youtube.com/CostaMesaSanitary. In
accordance with Executive Order N-29-20, the public may only view the meeting online and not in
the District's Board Room.
***
To participate in the meeting by computer:
1. Copy and paste the following into your browser - https://us02web.zoom.us/join
2. Enter the Meeting ID number - 832 0989 2356
3. Click "Join."
***
To join the meeting with a mobile device:
1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store (for
Apple devices)
2. Open the Zoom app. Select "Join a Meeting."
3. Enter Zoom Meeting ID. Select "Join Meeting."
***
To join the meeting by phone:
1. Call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 832 0989 2356#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass this
step.
***
Public Comments: Members of the public can submit any comments in writing for the Board of
Directors' consideration by sending them to the District Clerk, Noelani Middenway, at
nmiddenway@cmsdca.gov. Those comments will be made part of the official public record of the
meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of
the agenda packet. If any document or other writing pertaining to an agenda item is distributed to
all or a majority of the Board after the packet is prepared, a copy of that writing may be obtained
from the District Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours
prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
1. Call to Order - President Ooten
2. Pledge of Allegiance - President Ooten
3. Invocation - Vice President Scheafer
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4. Roll Call - (If absences occur, consider whether to deem those absences excused based on facts presented for the
absence – such determination shall be the permission required by law.)
5. Announcement of Late Communications - Unless directed otherwise by the Board of Directors, all actions shall be
based on/memorialized by the latest document submitted as a late communication.
6. Ceremonial Matters and Presentations
B. Public Comments - This time has been set aside for persons in the audience to make comments on items
within the subject matter jurisdiction of the Costa Mesa Sanitary District that are not listed on this agenda.
Members of the public will have the opportunity to address the Board of Directors about all other items on
this agenda at the time those items are considered. Under the provisions of the Brown Act, the Board of
Directors is prohibited from taking action on oral requests but may refer the matter to staff or to a
subsequent meeting. The Board of Directors will respond after public comment has been received. Please
state your name. Each speaker will be limited to four (4) continuous minutes.
1. Public Comments
C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be
acted upon by one motion after public comment has been received. Only Board of Directors may pull an item
for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for
those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited
to four (4) continuous minutes of comment on the consent calendar as a whole.
1. Approve Consent Calendar
2. Approve the Board of Directors Special Meeting Minutes of May 6, 2021
3. Approve the Board of Directors Study Session Minutes of May 11, 2021
4. Approve the Board of Directors Regular Meeting Minutes of May 24, 2021
5. Approve the Directors' Compensation and Reimbursement of Expenses
6. Approve Payroll Transparency Disclosure for May 2021
7. Adopt Warrant Resolution No. CMSD 2021-12 Approving District Warrant Registers
8. Approve the preparation of a warrant to CR Transfer in the amount of $199,529.84 for May 2021 recycling and
disposal services in the June 2021 warrant register
9. Accept the occupancy count as presented as 23,024 and direct staff to prepare a warrant to CR&R Environmental
Services for $238,609.22 for May 2021 collection
10. Receive and File the May 2021 Organics Tonnage Report
11. Receive and File the April 2021 Solid Waste Diversion Report
12. Approve the Investment Report for the Month of May 2021
13. Receive and File the May 2021 Contracts Signed by the General Manager
D. PUBLIC HEARINGS
1. Adopt Ordinance No. 132 and Resolution No. 2021-939 confirming Wastewater Annual Charges and Resolution No.
2021-940 confirming Solid Waste Annual Charges respectively for FY 2021-22 to be collected with the General Taxes
and Direct the District Clerk to File with the County Auditor.
E. GENERAL MANAGER'S REPORTS
1. Adopt Resolution No. 2021-941 Adopting the Biennial Budget for Fiscal Years 2021-22 and 2022-23
2. Consider Approving a Budget Adjustment of $96,500 to Purchase Two New Bypass Pumps
3. Consider Awarding Contract for IT Management Services to Acorn Technology Services
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4. Consider Awarding Agreement with EEC Environmental for Managing the District's Fats Oil and Grease (FOG) Control
Program
5. Consider Approving a Sole Source Agreement with Michael Balliet Consulting, LLC for Solid Waste Consulting Services
6. Oral Presentation - Orange County Sanitation District Regional Sewer Line Repair in Costa Mesa
7. Consider Establishing a Different Start Time for Board of Directors Study Session Meetings
8. Consider Voting for One Candidate to the California Special Districts Association Board of Directors - Seat A -
Southern Network for the January 1, 2022 - December 31, 2024 Term
F. ENGINEER'S REPORTS
1. Receive and File Capital Improvement Projects Status Report
2. Consider Awarding Contract to GCI Construction, Inc. for Project #322 Iowa Street PS Sewer Force Main
Replacement
3. Consider Approving Resolution No. 2021-942 Vacating and Quitclaiming a Sewer Easement Not Necessary for Public
Use
G. TREASURER'S REPORTS
1. Consider Adopting Resolution 2021-943 Approving the Statement of Investment Policy and Delegating the
Investment Function to the District Treasurer for Fiscal Year 2021-22
H. ATTORNEY'S REPORTS
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a
Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for
which the per diem compensation is sought, the Operations Code provides that such compensation is
authorized for each day’s service rendered as a Director at the request of the Board (not to exceed six
days in one month), and certain meetings are specified as being eligible as set forth in District Operations
Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be
eligible for the per day compensation.
1. Orange County Sanitation District (OCSD) - (President Ooten)
2. Santa Ana River Flood Protection Agency (SARFPA) - (Director Perry)
3. Independent Special Districts of Orange County (ISDOC) - (Secretary Schafer)
4. California Special Districts Association (CSDA) - (Secretary Schafer)
5. Special District Risk Management Authority (SDRMA) - (Vice President Scheafer)
6. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55, Operations Code Section 3.01.030
J. OLD BUSINESS
K. NEW BUSINESS
L. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
1. Oral Communications and Director Comments
M. ADJOURN TO CLOSED SESSION
N. RECONVENE TO OPEN SESSION
O. CLOSING ITEMS
1. Adjourn
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Monday, June 28, 2021
Board of Directors Regular Meeting
Time: 4:30 P.M.
IMPORTANT NOTICE REGARDING JUNE 28, 2021 REGULAR BOARD MEETING
This meeting is being conducted utilizing teleconferencing and electronic means consistent with
State of California Executive Order N-29-20 dated March 17, 2020, regarding the COVID-19
pandemic.
***
The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which will be
made available at the start of the meeting) or by visiting www.youtube.com/CostaMesaSanitary. In
accordance with Executive Order N-29-20, the public may only view the meeting online and not in
the District's Board Room.
***
To participate in the meeting by computer:
1. Copy and paste the following into your browser - https://us02web.zoom.us/join
2. Enter the Meeting ID number - 832 0989 2356
3. Click "Join."
***
To join the meeting with a mobile device:
1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store (for
Apple devices)
2. Open the Zoom app. Select "Join a Meeting."
3. Enter Zoom Meeting ID. Select "Join Meeting."
***
To join the meeting by phone:
1. Call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 832 0989 2356#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass this
step.
***
Public Comments: Members of the public can submit any comments in writing for the Board of
Directors' consideration by sending them to the District Clerk, Noelani Middenway, at
nmiddenway@cmsdca.gov. Those comments will be made part of the official public record of the
meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of
the agenda packet. If any document or other writing pertaining to an agenda item is distributed to
all or a majority of the Board after the packet is prepared, a copy of that writing may be obtained
from the District Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours
prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
Subject 1. Call to Order - President Ooten
Meeting Jun 28, 2021 - Board of Directors Regular Meeting
Type Procedural
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A. OPENING ITEMS
Subject 2. Pledge of Allegiance - President Ooten
Meeting Jun 28, 2021 - Board of Directors Regular Meeting
Type Procedural
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A. OPENING ITEMS
Subject 3. Invocation - Vice President Scheafer
Meeting Jun 28, 2021 - Board of Directors Regular Meeting
Type Procedural
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A. OPENING ITEMS
Robert Ooten, President
Michael Scheafer, Vice President
Arlene Schafer, Secretary
Arthur Perry, Director
Brett Eckles, Director
Subject 4. Roll Call - (If absences occur, consider whether to deem those absences excused
based on facts presented for the absence – such determination shall be the
permission required by law.)
Meeting Jun 28, 2021 - Board of Directors Regular Meeting
Type Procedural
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A. OPENING ITEMS
Subject 5. Announcement of Late Communications - Unless directed otherwise by the Board
of Directors, all actions shall be based on/memorialized by the latest document
submitted as a late communication.
Meeting Jun 28, 2021 - Board of Directors Regular Meeting
Type Procedural
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A. OPENING ITEMS
Subject 6. Ceremonial Matters and Presentations
Meeting Jun 28, 2021 - Board of Directors Regular Meeting
Type Procedural
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B. Public Comments - This time has been set aside for persons in the audience to
make comments on items within the subject matter jurisdiction of the Costa Mesa
Sanitary District that are not listed on this agenda. Members of the public will
have the opportunity to address the Board of Directors about all other items on
this agenda at the time those items are considered. Under the provisions of the
Brown Act, the Board of Directors is prohibited from taking action on oral
requests but may refer the matter to staff or to a subsequent meeting. The Board
of Directors will respond after public comment has been received. Please state
your name. Each speaker will be limited to four (4) continuous minutes.
Subject 1. Public Comments
Meeting Jun 28, 2021 - Board of Directors Regular Meeting
Type Procedural
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
Subject 1. Approve Consent Calendar
Meeting Jun 28, 2021 - Board of Directors Regular Meeting
Type Action (Consent)
Recommended Action That the Board of Directors approve the Consent Calendar as presented.
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is
waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent
calendar as a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Gina Terraneo, Management Analyst II
Date: June 28, 2021
Subject: Approve the Board of Directors Special Meeting Minutes of May 6, 2021
Summary
The recorded minutes of the May 6, 2021 Board of Directors Special Meeting are hereby submitted to the Board of Directors for review
and approval.
Analysis
Attached to the staff report are the minutes for the Board of Directors Special Meeting on May 6, 2021.
Staff Recommendation
That the Board of Directors approve the meeting minutes as presented.
Legal Review
Not applicable.
Environmental Review
Consideration of public meeting minutes is an administrative matter and is exempt from the requirements of the California Environmental
Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its
own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA
Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing administrative or
maintenance activities.”
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the June 28, 2021 Board of Directors Regular
Meeting held via teleconference and posted on the District’s website.
Alternative Actions
1. Do not approve the meeting minutes as presented.
2. Direct staff to report back with more information.
File Attachments
minutes_2021_05_06_sm.pdf (85 KB)
Subject 2. Approve the Board of Directors Special Meeting Minutes of May 6, 2021
Meeting Jun 28, 2021 - Board of Directors Regular Meeting
Type Action (Consent), Minutes
Recommended Action That the Board of Directors approve the meeting minutes as presented.
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Workflow
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is
waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent
calendar as a whole.
Workflow Jun 22, 2021 11:37 AM :: Submitted by Gina Terraneo. Routed to Lucy Jacobo for approval.
Jun 22, 2021 4:12 PM :: Approved by Lucy Jacobo. Routed to Scott Carroll for approval.
Jun 23, 2021 2:41 PM :: Approved by Scott Carroll. Routed to Noelani Middenway for
approval.
Jun 23, 2021 4:33 PM :: Final approval by Noelani Middenway
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Gina Terraneo, Management Analyst II
Date: June 28, 2021
Subject: Approve the Board of Directors Study Session Minutes of May 11, 2021
Summary
The recorded minutes of the May 11, 2021 Board of Directors Study Session are hereby submitted to the Board of Directors for review
and approval.
Analysis
Attached to the staff report are the minutes for the Board of Directors Study Session on May 11, 2021.
Staff Recommendation
That the Board of Directors approve the meeting minutes as presented.
Legal Review
Not applicable.
Environmental Review
Consideration of public meeting minutes is an administrative matter and is exempt from the requirements of the California Environmental
Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its
own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA
Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing administrative or
maintenance activities.”
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the June 28, 2021 Board of Directors Regular
Meeting held via teleconference and posted on the District’s website.
Alternative Actions
1. Do not approve the meeting minutes as presented.
2. Direct staff to report back with more information.
File Attachments
minutes_2021_05_11_ss.pdf (83 KB)
Subject 3. Approve the Board of Directors Study Session Minutes of May 11, 2021
Meeting Jun 28, 2021 - Board of Directors Regular Meeting
Type Action (Consent), Minutes
Recommended Action That the Board of Directors approve the meeting minutes as presented.
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Workflow
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is
waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent
calendar as a whole.
Workflow Jun 22, 2021 11:56 AM :: Submitted by Gina Terraneo. Routed to Lucy Jacobo for approval.
Jun 22, 2021 4:13 PM :: Approved by Lucy Jacobo. Routed to Scott Carroll for approval.
Jun 23, 2021 2:41 PM :: Approved by Scott Carroll. Routed to Noelani Middenway for
approval.
Jun 23, 2021 4:33 PM :: Final approval by Noelani Middenway
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Gina Terraneo, Management Analyst II
Date: June 28, 2021
Subject: Approve the Board of Directors Regular Meeting Minutes of May 24, 2021
Summary
The recorded minutes of the May 24, 2021 Board of Directors Regular Meeting are hereby submitted to the Board of Directors for review
and approval.
Staff Recommendation
That the Board of Directors approve the meeting minutes as presented.
Analysis
Attached to the staff report are the minutes for the Board of Directors Regular Meeting on May 24, 2021.
Legal Review
Not applicable.
Environmental Review
Consideration of public meeting minutes is an administrative matter and is exempt from the requirements of the California Environmental
Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its
own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA
Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing administrative or
maintenance activities.”
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the June 28, 2021 Board of Directors Regular
Meeting held via teleconference and posted on the District’s website.
Alternative Actions
1. Do not approve the meeting minutes as presented.
2. Direct staff to report back with more information.
File Attachments
minutes_2021_05_24_rm.pdf (104 KB)
Subject 4. Approve the Board of Directors Regular Meeting Minutes of May 24, 2021
Meeting Jun 28, 2021 - Board of Directors Regular Meeting
Type Action (Consent), Minutes
Recommended Action That the Board of Directors approve the meeting minutes as presented.
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Workflow
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is
waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent
calendar as a whole.
Workflow Jun 22, 2021 1:00 PM :: Submitted by Gina Terraneo. Routed to Lucy Jacobo for approval.
Jun 22, 2021 4:11 PM :: Approved by Lucy Jacobo. Routed to Scott Carroll for approval.
Jun 23, 2021 2:42 PM :: Approved by Scott Carroll. Routed to Noelani Middenway for
approval.
Jun 23, 2021 4:33 PM :: Final approval by Noelani Middenway
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Noelani Middenway, District Clerk & Public Information Officer
Date: June 28, 2021
Subject: Directors' Compensation and Reimbursement of Expenses
Summary
The Directors' Compensation and Reimbursement of Expenses are hereby submitted to the Board of Directors for review and approval.
Analysis
Attached to the staff report are the Directors' Compensation and Reimbursement of Expenses.
Staff Recommendation
That the Board of Directors approve the compensation and reimbursement of expenses as presented.
Legal Review
Not applicable.
Environmental Review
Consideration of the compensation and reimbursement of expenses is an administrative matter and is exempt from the requirements of
the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an
agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District
has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6. "Projects” does not include …. C. Continuing
administrative or maintenance activities.”
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the June 28, 2021 Board of Directors Regular
Meeting at District Headquarters and posted on the District’s website.
Alternative Actions
1. Do not approve the compensation and reimbursement of expenses as presented.
2. Direct staff to report back with more information.
File Attachments
board_compensation_june.pdf (427 KB)
Subject 5. Approve the Directors' Compensation and Reimbursement of Expenses
Meeting Jun 28, 2021 - Board of Directors Regular Meeting
Type Action (Consent)
Recommended Action That the Board of Directors approve the compensation and reimbursement of expenses as
presented.
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All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is
waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent
calendar as a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Autumn Alvarez, Accounting Clerk
Date: June 28, 2021
Subject: Approve Payroll Transparency Disclosure for May 2021
Summary
Attached is the Payroll General Ledger Distribution Report summarizing each payroll during the month.
Recommendation
That the Board of Directors approve and file the report.
Analysis
Attached is the Payroll General Ledger Distribution Report summarizing each payroll during the month.
Legal Review
Not Applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities
which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state
on page 6 “”Projects” does not include .... C. Continuing administrative or maintenance activities."
Financial Review
Sufficient funds are available in the adopted budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the June 28, 2021 Board of Directors Regular
meeting at District Headquarters and posted on the District’s website www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
Payroll Transparency Disclosure May 2021.pdf (1,215 KB)
Subject 6. Approve Payroll Transparency Disclosure for May 2021
Meeting Jun 28, 2021 - Board of Directors Regular Meeting
Type Action (Consent)
Budgeted Yes
Recommended Action That the Board of Directors approve and file the report.
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Workflow
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is
waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent
calendar as a whole.
Workflow Jun 18, 2021 12:49 PM :: Submitted by Autumn Alvarez. Routed to Kaitlin Tran for approval.
Jun 20, 2021 7:00 PM :: Approved by Kaitlin Tran. Routed to Scott Carroll for approval.
Jun 22, 2021 10:18 AM :: Approved by Scott Carroll. Routed to Noelani Middenway for
approval.
Jun 23, 2021 4:33 PM :: Final approval by Noelani Middenway
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Autumn Alvarez, Accounting Clerk
Date: June 28, 2021
Subject: Adopt Warrant Resolution No. CMSD 2021-12 Approving District Warrant Registers
Summary
Attached is the Warrant Resolution, which ratifies the payment of certain claims and demands and specifies the funds from which they
were paid.
Recommendation
That the Board of Directors approve and file the report.
Analysis
Attached is the Warrant Resolution, which ratifies the payment of certain claims and demands and specifies the funds from which they
were paid.
Legal Review
Not Applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities
which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state
on page 6 “”Projects” does not include .... C. Continuing administrative or maintenance activities."
Financial Review
Sufficient funds are available in the adopted budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the June 28, 2021 Board of Directors Regular
meeting at District Headquarters and posted on the District’s website www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
Subject 7. Adopt Warrant Resolution No. CMSD 2021-12 Approving District Warrant
Registers
Meeting Jun 28, 2021 - Board of Directors Regular Meeting
Type Action (Consent)
Budgeted Yes
Recommended Action That the Board of Directors adopt Warrant Resolution No. CMSD 2021-12 approving District
warrants for the month of May in the amount of $1,214,424.34.
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File Attachments
WARRANT RESO 2021-12.pdf (488 KB)
Workflow
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is
waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent
calendar as a whole.
Workflow Jun 18, 2021 1:08 PM :: Submitted by Autumn Alvarez. Routed to Kaitlin Tran for approval.
Jun 20, 2021 7:02 PM :: Rejected by Kaitlin Tran
Jun 22, 2021 5:29 PM :: Submitted by Autumn Alvarez. Routed to Kaitlin Tran for approval.
Jun 22, 2021 6:36 PM :: Rejected by Kaitlin Tran
Jun 23, 2021 10:31 AM :: Submitted by Autumn Alvarez. Routed to Kaitlin Tran for approval.
Jun 23, 2021 2:47 PM :: Approved by Kaitlin Tran. Routed to Scott Carroll for approval.
Jun 23, 2021 2:56 PM :: Approved by Scott Carroll. Routed to Noelani Middenway for
approval.
Jun 23, 2021 4:33 PM :: Final approval by Noelani Middenway
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Nabila Guzman, Management Analyst I
Date: June 28, 2021
Subject: Approve the preparation of a warrant to CR Transfer in the amount of $199,529.84 for May 2021 recycling and disposal
services in the June 2021 warrant register
Summary
This payment to CR Transfer is for the sorting of recyclables from the mixed waste and disposal of the remaining waste at the landfill.
With the implementation of the Organics Recycling Program adopted by the Board, this payment also includes the diverting of the
organics waste to the Anaerobic Digestion facility to be recycled into fertilizer or renewable natural gas to fuel the refuse trucks.
Recommendation
That the Board of Directors approves the preparation of a warrant to CR Transfer in the amount of $199,529.84 for May 2021 recycling
and disposal services to be ratified in the June 2021 warrant register.
Analysis
Below is a chart depicting the total tonnage and payments due for residential and organic waste collected in Costa Mesa and Newport
Beach.
Due to weight ticket calculation rounding, monthly invoices may be slightly off by a few pennies. Invoices that are slightly off are marked
by an asterisk below.
Type of Waste InvoiceTonnageRate Amount Billed
Residential Waste - Costa Mesa 40936 1,217.93 $54.98$66,961.78*
Residential Waste - Costa Mesa 40983 1,205.58 $54.98$66,282.76*
Residential Waste - Newport Beach40937 28.42 $54.98$1,562.53
Residential Waste - Newport Beach40984 36.03 $54.98$1,980.93
Total Residential Waste 2,487.96 $136,788.00
Organics 40974 408.29 $75.65$30,887.14
Organics 41018 421.08 $75.65$31,854.70
Total Organics 829.37 $62,741.84
Grand Total 3,317.33 $199,529.84
Legal Review
Not Applicable
Environmental Review
Subject 8. Approve the preparation of a warrant to CR Transfer in the amount of
$199,529.84 for May 2021 recycling and disposal services in the June 2021 warrant
register
Meeting Jun 28, 2021 - Board of Directors Regular Meeting
Type Action (Consent)
Recommended Action That the Board of Directors approves the preparation of a warrant to CR Transfer in the
amount of $199,529.84 for May 2021 recycling and disposal services to be ratified in the
June 2021 warrant register.
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Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which
fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page
6 ”Projects” does not include …. C. Continuing administrative or maintenance activities.”
Financial Review
Sufficient funds are available in the adopted budget to pay for the services provided.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the June 28, 2021 Board of Directors
regular meeting at District Headquarters and posted on the District’s website at www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
Workflow
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is
waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent
calendar as a whole.
Workflow Jun 23, 2021 6:19 PM :: Submitted by Nabila Guzman. Routed to Kaitlin Tran for approval.
Jun 23, 2021 6:25 PM :: Approved by Kaitlin Tran. Routed to Scott Carroll for approval.
Jun 24, 2021 10:48 AM :: Approved by Scott Carroll. Routed to Noelani Middenway for
approval.
Jun 24, 2021 5:12 PM :: Final approval by Noelani Middenway
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Nabila Guzman, Management Analyst I
Date: June 28, 2021
Subject: Accept the occupancy count as presented as 23,024 and direct staff to prepare a warrant to CR&R Environmental
Services for $238,609.22 for May 2021 collection.
Summary
Accept the occupancy count as presented using 23,024 as the correct number of active units and direct staff to prepare a warrant to
CR&R Environmental Services for May 2021 collection based on this occupancy report so long as the contractor fulfills the obligations of
the agreement in the amount of $238,609.22 to be ratified in the June 2021 warrant list.
Recommendation
That the Board of Directors accept the occupancy count as presented using 23,024 as the correct number of active units and direct staff
to prepare a warrant to CR&R Environmental Services for May 2021 collection based on this occupancy report so long as the contractor
fulfills the obligations of the agreement in the amount of $238,609.22 to be ratified in the June 2021 warrant list.
Analysis
The occupancy count is the number of residential customers that the District pays CR&R for the trash truck to stop and pick-up trash.
The District pays CR&R $10.3635 per occupant, per month. Each month, new residential customers in brand-new developments contact
the District to establish new trash service. District staff contacts CR&R to approve the drop-off of carts at the residence, which results in
an increase in the occupancy count as shown on the attached list.
As of May 31, 2021, total District occupancy was at 23,024 with ten (10) new accounts added and zero (0) accounts removed since the
last billing period. District staff will continue to track the number of new service addresses.
The payment calculation is based on the following:
District's Current Rate for May 2021:
23,024 x $10.3635 =$238,609.22
Legal Review
Not Applicable
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which
fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page
6 “”Projects” does not include …. C. Continuing administrative or maintenance activities.”
Financial Review
Subject 9. Accept the occupancy count as presented as 23,024 and direct staff to prepare a
warrant to CR&R Environmental Services for $238,609.22 for May 2021 collection
Meeting Jun 28, 2021 - Board of Directors Regular Meeting
Type Action (Consent)
Recommended Action That the Board of Directors approves the preparation of a warrant to CR Transfer in the
amount of $238,609.22 for May 2021 recycling and disposal services to be ratified in the
June 2021 warrant register.
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Sufficient funds are available in the adopted budget to pay for the services provided.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the June 28, 2021 Board of Directors
Regular meeting at District Headquarters and posted on the District’s website.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
Occupancy Report Official- May 2021 Revised.pdf (112 KB)
Workflow
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is
waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent
calendar as a whole.
Workflow Jun 23, 2021 6:20 PM :: Submitted by Nabila Guzman. Routed to Kaitlin Tran for approval.
Jun 23, 2021 6:25 PM :: Approved by Kaitlin Tran. Routed to Scott Carroll for approval.
Jun 24, 2021 10:48 AM :: Approved by Scott Carroll. Routed to Noelani Middenway for
approval.
Jun 24, 2021 5:13 PM :: Final approval by Noelani Middenway
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Nabila Guzman, Management Analyst I
Date: June 28, 2021
Subject: Receive and File the May 2021 Organics Tonnage Report
Summary
A total of 829.37 tons of organic waste were collected in May 2021.
Recommendation
That the Board of Directors receive and file this report.
Analysis
Below is a graph depicting the total tonnage of organic waste collected during each month of the last five fiscal years. Additionally, a
graph is included breaking down the total tonnage collected and how much material was recycled and landfilled from the organics
program.
Subject 10. Receive and File the May 2021 Organics Tonnage Report
Meeting Jun 28, 2021 - Board of Directors Regular Meeting
Type Action (Consent)
Recommended Action That the Board of Directors receive and file this report.
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Legal Review
Not applicable.
Environmental Review
Consideration of the Organics Tonnage Report is an administrative matter and not a disturbance of the environment similar to grading or
construction and not a project under CEQA or the District’s CEQA Guidelines.
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the June 28, 2021 Board of Directors
Regular meeting at District Headquarters and posted on the District’s website.
File Attachments
Organics Chart.png (9 KB)
Organics Graph.png (16 KB)
Workflow
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is
waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent
calendar as a whole.
Workflow Jun 23, 2021 6:19 PM :: Submitted by Nabila Guzman. Routed to Kaitlin Tran for approval.
Jun 23, 2021 6:26 PM :: Approved by Kaitlin Tran. Routed to Scott Carroll for approval.
Jun 24, 2021 10:49 AM :: Approved by Scott Carroll. Routed to Noelani Middenway for
approval.
Jun 24, 2021 5:13 PM :: Final approval by Noelani Middenway
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Nabila Guzman, Management Analyst I
Date: June 28, 2021
Subject: Receive and File the May 2021 Solid Waste Diversion Report
Summary
Per direction from the Board of Directors the monthly solid waste diversion report has been temporarily suspended due to inaccurate data
as a result from the COVID-19 pandemic.
Recommendation
That the Board of Directors receive and file this report.
Analysis
Per direction from the Board of Directors at the April 14, 2020 Study Session meeting, the monthly solid waste diversion report has been
temporarily suspended. Due to the COVID-19 pandemic, CR&R Environmental Services temporarily suspended their recycling
processing at their Stanton Materials Recovery Facility (MRF) where the District's mixed waste is processed from March to September
2020. Below is a chart of all solid waste collected over the last seventeen years.
Subject 11. Receive and File the April 2021 Solid Waste Diversion Report
Meeting Jun 28, 2021 - Board of Directors Regular Meeting
Type Action (Consent)
Recommended Action That the Board of Directors receive and file this report.
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File Attachments
Tonnage.png (36 KB)
Workflow
Legal Review
Not applicable.
Environmental Review
Consideration of the Solid Waste Report is an administrative matter and not a disturbance of the environment similar to grading or
construction and not a project under CEQA or the District’s CEQA Guidelines.
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the June 28, 2021 Board of Directors
Regular meeting at District Headquarters and posted on the District’s website.
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is
waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent
calendar as a whole.
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Workflow Jun 23, 2021 6:19 PM :: Submitted by Nabila Guzman. Routed to Kaitlin Tran for approval.
Jun 23, 2021 6:26 PM :: Approved by Kaitlin Tran. Routed to Scott Carroll for approval.
Jun 24, 2021 10:50 AM :: Approved by Scott Carroll. Routed to Noelani Middenway for
approval.
Jun 24, 2021 5:14 PM :: Final approval by Noelani Middenway
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
From: Marc Davis, District Treasurer
Date: June 28, 2021
Subject: Approve the Investment Report for the Month of May 2021
Summary
Attached is the Investment Report for the month of May 2021. As required by the District’s Statement of Investment Policy, the Investment
Report delineates all investment activity during the month.
Recommendation
That the Board of Directors approve the Investment Report for the month of May 2021.
Analysis
This report lists the types of securities held in the District’s portfolio, the institutions from which the securities were purchased, maturity
dates and interest rates as of May 31, 2021. The District’s investments are in compliance with the Statement of Investment Policy
adopted by the Board at the June 22, 2020 regular meeting, as well as the California Government Code. The market values in this report
were provided by our third party custodian, Pershing, LLC, except for the Local Agency Investment Fund (LAIF). The market value of
LAIF was provided by the State Treasurer’s Office. It does not represent the value of the underlying securities within the pool, but rather
the par or cost amount, which is the amount the District is entitled to withdraw. This reporting practice is consistent with industry standard
practices for similar funds.
The weighted average stated rate of return (current yield) for the District’s investment portfolio as of May 31, 2021, was 0.565%. The yield
to maturity of the portfolio was 0.567%. The District’s weighted average interest rate was 25 basis points (0.250%) above the LAIF
average monthly rate for May 2021 of 0.315%. The weighted average number of days to maturity for the District’s total portfolio was 807
days (2.21 years). The duration of the underlying securities in LAIF as of May 31, 2021 was 287 days.
The District’s investment portfolio is in compliance with its liquidity limitations, which requires that a minimum of 20.00% of the portfolio
must mature within one year. The percentage of the portfolio maturing in one year or less as of May 31, 2021 was 41.24%. The District
has adequate cash reserves necessary to meet its obligations for the next six months.
The rating on one of the District's investments, Wells Fargo medium term note, is BBB+ by Standard & Poor's. Moody's continues to rate
the security as A2. The California Government Code requires that the security be rated in the top three ratings by a nationally recognized
rating agency, which the security is. The security was placed on the District's watch list and the ratings will continue to be monitored. The
District's Investment Policy allows for a security to continue to be held if it falls out of compliance.
A majority of the District’s cash and investments is reserved or set aside for specific purposes. A description of the various classifications
of the District’s cash and investments are as follows:
Solid Waste Fund:
Operating Reserve - Equal to 30% of the operations budget of the Solid Waste Fund per Operations Code Section
4.030.020. The Operating Reserve can only be accessed with prior Board approval.
Subject 12. Approve the Investment Report for the Month of May 2021
Meeting Jun 28, 2021 - Board of Directors Regular Meeting
Type Action (Consent)
Recommended Action That the Board of Directors approve the Investment Report for the month of May 2021.
Goals 8.0 Finance
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Designated for Revenue Dry Period - Equal to 5 months of budgeted operating expenses for the fiscal year to cover the
cash deficit during the period in which the District does not receive any of its annual charges from the County of Orange.
The revenue dry period is from June through October.
Undesignated - Remaining available cash, which is currently used for rate stabilization and payment of organics recycling
costs.
Wastewater Fund:
Operating Reserve - Equal to 25% of the operations budget of the Wastewater Fund per Operations Code Section
4.030.020. The Operating Reserve can only be accessed with prior Board approval.
Reserved for Capital Outlay - Set aside for capital improvement projects approved and budgeted by the Board, but which
have not yet been completed.
Designated for Revenue Dry Period - Equal to 5 months of budgeted operating expenses for the fiscal year to cover the
cash deficit during the period in which the District does not receive any of its annual charges from the County of Orange.
The revenue dry period is from June through October.
Undesignated - Remaining available cash, which is available to be appropriated by the Board.
Facilities Revolving Fund - Collection of fixture fees which is a restricted revenue source and can only be used for new sewer
facilities.
Asset Replacement Fund - Accumulation of funds for replacement of vehicles, equipment and computers.
Asset Management Fund - Accumulation of funds in accordance with the asset management model for long-term replacement of
sewer pipes and related infrastructure.
Legal Review
Legal review is not required.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which
fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page
6, “”Projects” does not include….C. Continuing administrative or maintenance activities.”
Financial Review
The portfolio was budgeted to earn an average rate of 1.392% for the year ending June 30, 2021. Through May 31, 2021, the portfolio
has earned a weighted average interest rate of 0.733%.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the June 28, 2021 Board of Directors regular
meeting at District Headquarters (290 Paularino Avenue) and on the District’s website at www.cmsdca.gov.
Alternative Actions
Refer the matter back to staff.
File Attachments
Investment Report - May 2021.pdf (656 KB)
Workflow
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is
waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent
calendar as a whole.
Workflow Jun 23, 2021 5:13 PM :: Submitted by Marc Davis. Routed to Noelani Middenway for
approval.
Jun 24, 2021 5:16 PM :: Final approval by Noelani Middenway
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
From: Scott Carroll, General Manager
Date: June 28, 2021
Subject: Receive and File the May 2021 Contracts Signed by the General Manager
Summary
At the January 24, 2019 Board of Directors meeting, the Board directed the General Manager to submit a list of contracts he signed
during the previous month. Below are the contracts he signed in the months of May 2021.
Recommendation
That the Board of Directors receive and file this report.
Analysis
Below are the contracts signed by the General Manager in the month of May 2021:
Contracts
1. Ardurra Group – Temporary inspection services. Cost: $140.00 an hour
2. Eco Partners – Create and print quarterly newsletter. Cost: $40,592
3. Tripepi Smith – Community outreach and branding consultant. Cost: $63,820.50
Purchase Orders
4. C Wells Pipeline Material, Inc. – Procured two check valves for Project #318, President Pump Station Rehabilitation. Cost:
$5,268.98
5. California Fuels & Lubricants – Fuel for fleet. Cost: $40,000
Legal Review
All contracts are reviewed and approved by District Counsel before contracts are executed.
Environmental Review
Providing the Board of Directors a monthly list of contracts signed by the General Manager is an administrative matter that will not result
in direct or indirect physical changes in the environment and is not considered a "project".
Financial Review
There is adequate funding in the budget for the expenses referenced above.
Public Notice Process
Subject 13. Receive and File the May 2021 Contracts Signed by the General Manager
Meeting Jun 28, 2021 - Board of Directors Regular Meeting
Type Action (Consent)
Fiscal Impact Yes
Budgeted Yes
Recommended Action That the Board of Directors receive and file this report
Goals 5.0 Community Outreach & Communications
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Copies of this report are on file and will be included with the entire agenda packet for the June 28, 2021 Board of Directors meeting at
District Headquarters and on District website at www.cmsdca.gov.
Alternative Actions
1. Direct staff to report back with more information.
Workflow
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is
waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent
calendar as a whole.
Workflow Jun 15, 2021 3:52 PM :: Submitted by Scott Carroll. Routed to Noelani Middenway for
approval.
Jun 15, 2021 4:07 PM :: Final approval by Noelani Middenway
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D. PUBLIC HEARINGS
To: Board of Directors
Via: Scott Carroll, General Manager
From: Alan Burns, District Counsel
Date: June 28, 2021
Subject: Adopt Ordinance No. 132 and Resolution No. 2021-939 confirming Wastewater Annual Charges and Resolution No.
2021-940 confirming Solid Waste Annual Charges respectively for FY 2021-22 to be collected with the General Taxes and Direct
the District Clerk to File with the County Auditor.
Summary
The District adopted the procedures authorized by Health and Safety Code Section 5470 that allows solid waste and wastewater charges
to be collected on the assessment roll. To do so we must adopt a report assessing the charges against the parcels every year. The
proposed resolutions make those assessments.
Recommendation
The Board of Directors adopt Ordinance No. 132 and Resolution No. 2021-939 confirming the Wastewater and Resolution No. 2021-940
confirming the Solid Waste Annual Charges respectively for FY 2018-19 to be collected with the general taxes and direct the Finance
Manager to file with the County Auditor.
Analysis
The District has adopted the procedures provided in Health and Safety Code Section 5470 to allow our solid waste and wastewater
collection charges to be collected with other taxes on the County assessment roll. To be able to do so, the District went through a mailed
notice proceeding and the process was implemented in the early 1990s. Since that implementation, Proposition 218 was passed (Article
XIIID of the California Constitution) which required that fees must be justified as proportional and in other ways proper whenever a new
fee or increase is needed. That proceeding also requires mailed notice and a protest hearing. In FY 2021-22 the fee for wastewater
collection will remain the same and the fee for year no fee for solid waste collection will increase 7%. The District followed the Proposition
218 procedures in considering the increase in solid waste charges and a protest hearing was held on June 27, 2019, and the protest
failed. In accordance with Government Code Section 54756, the District is required to give notice at least 30 days before each increase
goes into effect. The notice for the 7% increase in the solid waste collection fee was mailed, in a form of a postcard, to property owners
30 days prior to tonight's meeting. Attached as Exhibit 1 is a copy of the postcard notice.
The District is required to annually assess both the solid waste and wastewater charges by parcel for the Assessor. The procedure to
assess parcels must be adopted after a noticed public hearing, in which notice is published two weeks before in an appropriate
newspaper. The District will provide the County with an electronic version of a report which contains a description of each property
receiving services and the charges. The real property may be described by reference to the assessor’s parcel map description.
Subject 1. Adopt Ordinance No. 132 and Resolution No. 2021-939 confirming Wastewater
Annual Charges and Resolution No. 2021-940 confirming Solid Waste Annual
Charges respectively for FY 2021-22 to be collected with the General Taxes and
Direct the District Clerk to File with the County Auditor.
Meeting Jun 28, 2021 - Board of Directors Regular Meeting
Type Action
Fiscal Impact Yes
Recommended Action The Board of Directors adopt Ordinance No. 132 and Resolution No. 2021-939 confirming the
Wastewater and Resolution No. 2021-940 confirming the Solid Waste Annual Charges
respectively for FY 2018-19 to be collected with the general taxes and direct the Finance
Manager to file with the County Auditor.
Goals 1.0 Sewer Infrastructure
2.0 Solid Waste
8.0 Finance
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The hearing should be held to consider objections or protests to the assessments. Upon conclusion of the hearing, the Board may adopt
the resolution approving the assessments to be filed with the Auditor. The Clerk must then file the assessments with the Auditor before
August 10. She must confirm that the charges were adopted by the Board. The Auditor must then enter the charges against the parcels
on the assessment roll. The charges are then collected by the Assessor and if the charges are not paid, there are procedures for liens,
penalties and collections.
Legal Review
District Counsel has reviewed and approved this report along with ordinance and resolutions that are attached hereto.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which
fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page
6 “Projects” does not include......C. Continuing administrative or maintenance activities.”
Financial Review
The assessed rates for both Wastewater and Solid Waste will remain the same as the prior year. See below charts for each individual
customer class rate.
Wastewater Rates for FY 2021-22 Sold Waste Collection Rates for FY 2021-22
Customer Class Rate Customer Class Per Month Per Year
Residential (Per Dwelling Unit) Single Family $21.45 $257.40
Single Family Residential $ 92.38
Multi-Family Residential 54.21
Non-Residential (Per 1000 sq. ft.
Commercial – Ave Strength $ 41.09
Commercial – High Strength 44.81
Industrial 105.48
Public Notice Process
In accordance with Government Code Section 54756, the District gave proper 30 days notice, in the form of a postcard mailed to every
property owner, before the solid waste fee increase went into effect. In addition, the hearing was properly noticed with two weeks
newspaper notice in accordance with Government Code Section 6066. Copies of this report are on file and will be included with the entire
agenda packet for the June 28, 2021 Board of Directors regular meeting at District Headquarters and on the District’s website
www.cmsdca.gov.
Alternative Actions
1. Do not adopt the ordinance and/or resolutions and refer the matter back to staff.
File Attachments
2021 Postcard Notice.pdf (149 KB)
Newspaper Notice.pdf (130 KB)
Prop 218 CERTIFICATION OF ASSESSMENT.docx (15 KB)
ORDINANCE NO, 132.pdf (70 KB)
Reso. 2021-939 Imposing Charges on the Assessment Roll for Wastewater.pdf (42 KB)
Reso. 2021-940 Imposing Charges on the Assessment Roll for Solid Waste.pdf (42 KB)
Workflow
Workflow Jun 10, 2021 5:33 PM :: Submitted by Scott Carroll. Routed to Lucy Jacobo for approval.
Jun 22, 2021 10:18 AM :: Forced Approval by Scott Carroll as the document publisher.
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E. GENERAL MANAGER'S REPORTS
To: Board of Directors
Via: Scott Carroll, General Manager
From: Kaitlin Tran, Finance Manager
Date: June 28, 2021
Subject: Adopt Resolution No. 2021-941 Adopting the Biennial Budget for Fiscal Years 2021-22 and 2022-23
Summary
Over the course of several meetings, staff received input from the Board of Directors and the public regarding the District’s proposed
biennial budget for Fiscal Years (FY) 2021-22 and 2022-23. Staff has incorporated all recommendations into the budget, as directed by
the Board, and is pleased to present the proposed budget for adoption. After the May Study Session Meeting, Staff had two minor
adjustments in the Professional Services Account and the Liability Insurances Account. The total budget presented for adoption for FY
2021-22 is $13,219,500 and for FY 2022-23 is $13,338,400, as shown in attachments A and B.
Recommendation
The Board of Directors Adopt Resolution No. 2021-941 Adopting the Biennial Budget for Fiscal Years 2021-22 and 2022-23.
Analysis
Proposed Budget FY 2021-22 (Attachment A):
Beginning of the FY 2019-20 budget, the District created a General Fund to account for the unrestricted financial resources of the general
government. These unrestricted resources consist primarily of general property taxes and investment earnings. Staff is assuming a 2%
increase in property tax revenue each year. The proposed preliminary property tax revenues are $333,000 and $340,000 for FY 2021-22
and FY 2022-23, respectively. Property tax revenues are unrestricted revenues previously recorded in the Solid Waste Fund for rate
stabilization. Staff is proposing the Board continue to transfer this revenue to the Solid Waste Fund through this budgetary process. If
more revenue is received than the budgeted amount at fiscal year-end, staff recommends the Board of Directors transfer the revenue, as
per the District goal, to either the Solid Waste or the Wastewater Fund.
The total proposed budget for FY 2021-22 is $13,219,500. The Solid Waste Fund proposed budget of $6,491,100 assumes that
expenses will exceed revenues by $244,500 creating a deficit which will require the use of reserves to balance the budget. This deficit
was planned to reduce reserves in the Solid Waste Fund when the Board lowered the annual rate from $239.41 in fiscal year 2013-2014
to $216. In addition to lowering the annual rate, the Board of Directors voted to implement the Organics Program effective July 1, 2015
without increasing rates to further reduce reserves. The Solid Waste Fund has been operating at a deficit; therefore, the Board conducted
a solid waste rate study in 2019. Based on the rate study conducted, the Board of Directors recommended a five-year rate structure. The
proposed Solid Waste budget reflects the 3rd year of the 7% rate increase from the 2019 study. The proposed budget does not include
CR&R 5.6% Consumer Price Index (CPI) request.
Fiscal Year 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24
% Increased 0.0%4.1%7%7%6%6%
Annual Rate 216.00 224.88 240.60 257.40 272.88 289.20
Subject 1. Adopt Resolution No. 2021-941 Adopting the Biennial Budget for Fiscal Years
2021-22 and 2022-23
Meeting Jun 28, 2021 - Board of Directors Regular Meeting
Type Action
Fiscal Impact Yes
Recommended Action The Board of Directors Adopt Resolution No. 2021-941 Adopting the Biennial Budget for Fiscal
Years 2021-22 and 2022-23.
Goals 8.2 Finance - Adopt a balanced budget
8.0 Finance
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Month Rate 18.00 18.74 20.05 21.45 22.74 24.10
The Wastewater Fund proposed budget of $6,395,400 assumes that expenses will exceed revenues by $431,600 creating a deficit which
will require the use of reserves to balance the budget. The FY 2017-18 was the final year of the five-year 2% rate increase from the 2012
Sewer Rate Study adopted by the Board. The District is planning to conduct a wastewater rate study in FY 2021-22.
The proposed budget does not include any new positions. Staff included an estimate for the COLA to salaries of 1% for budgeting
proposes.
Staff is requesting Administration and Operation Capital Outlay funds of $342 400 for the continuation of replacement and upgrades to
District's servers and software, replacement of one rooftop air condition unit, a pick-up truck for the Permits Department, and installation
of a drought tolerant landscape and a photovoltaic system battery storage at headquarters. Of that amount, staff is proposing to transfer
out $235,000 from the Facility Revolving Fund and transfer into the Wastewater Fund to cover for the installation costs of the drought
tolerant landscape and a photovoltaic system battery storage.
Proposed Budget FY 2022-23 (Attachment B):
The total preliminary budget for FY 2022-23 is $13,338,400. The Solid Waste Fund reflects a balanced budget of $6,643,600. This will be
the fourth year of a five-year rate increase of 6%. The proposed budget does not include CR&R 5.6% Consumer Price Index (CPI)
request.
The preliminary Wastewater Fund budget of $6,354,800 assumes that expenses will exceed revenues by $282,800, creating a deficit
which will require the use of reserves to balance the budget.
The FY 2022-23 proposed budget does not include any new positions or COLA. Included in the Administration and Operation Capital
Outlay budget of $38,300 are the continuation of replacement and upgrades to District's servers and software, and replacement of one
rooftop air condition unit.
Capital Improvement Projects:
Staff is requesting $1,802,000 and $1,767,000 for Capital Improvement Projects (CIP) for fiscal years 2021-22 and 2022-23, respectively.
Incomplete projects in FY 2020-21 will be requested to be carried forward into FY 2021-22. The following is a breakdown of the proposed
CIP by fiscal year:
Project Description FY2021-22 FY2022-23
City MH Adjustment Program #309 $70,000 $70,000
MH Surface Repair Program #311 72,000 72,000
Brick Manhole Rehab #324 130,000 130,000
Calcium Removal Ph1 #327 75,000 400,000
Ductile Iron Pipe Rehab #328 400,000 -
Gisler Force Main Replacement #334 520,000 -
Sewer Siphon Lining #335 250,000 300,000
Grade 4 Sewer Repairs #336 120,000 170,000
Air-Vac Rehab and Removal #337 165,000 165,000
Elden PS Force main Valve Rehab #338 - 260,000
21st Street FM Rehab #339 - 200,000
Total $1,802,000 $1,767,000
Legal Review
District Counsel reviewed this staff report and resolutions that are attached hereto.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which
fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page
6 “”Projects” does not include …. C. Continuing administrative or maintenance activities.”
Financial Review
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Proposed FY 2021-22 Budget: total revenues are $12,543,400; total expenses including transfers are $13,219,500; the deficient budget
of $676,100 will be balanced using the Solid Waste and Wastewater Funds' reserves.
Proposed FY 2022-23 Budget: total revenues are $13,055,600; total expenses including transfers are $13,338,400; the deficient budget
of $282,800 will be balanced using the Wastewater Fund's reserves.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the June 28, 2021 Board of Directors regular
meeting at District Headquarters and on District website www.cmsdca.gov
Alternative Actions
1. Refer the matter back to staff for additional information.
File Attachments
Attachment A- 2021-22 Proposed Budget.pdf (762 KB)
Attachment B 2022-23 Proposed Budget.pdf (759 KB)
AD#7783411 Notice of Public Hearing Biennial Budget.pdf (113 KB)
Attachment C. Budget Resolution 2021-941.docx (31 KB)
Workflow
Workflow Jun 21, 2021 1:43 PM :: Submitted by Kaitlin Tran. Routed to Scott Carroll for approval.
Jun 22, 2021 10:21 AM :: Approved by Scott Carroll. Routed to Noelani Middenway for
approval.
Jun 24, 2021 5:10 PM :: Final approval by Noelani Middenway
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E. GENERAL MANAGER'S REPORTS
To: Board of Directors
Via: Scott Carroll, General Manger
From: Kaitlin Tran, Finance Manager
Date: June 28, 2021
Subject: Consider Approving a Budget Adjustment of $96,500 to Purchase Two New Bypass Pumps
Summary
The District has two emergency mobile bypass pumps, unit 1010 and unit 1008. These units are the oldest units in the fleet (unit 1010 is
thirteen years old and unit 1008 is eleven years old), and as such, they will no longer be permitted to operate in California after December
31, 2021. The pumps are currently stored at the Rob Hamers District Yard and serve as bypass pumps for emergencies, such as failures
at a pump stations or sewer main failures where repairs are needed. The City of Costa Mesa also uses our pumps regularly each year for
draining its facilities or small emergencies due to storm weather.
Recommendation
The Board of Directors approve the budget adjustment to purchase two new bypass pumps.
Analysis
The District registers these bypass pumps with the Air Quality Management District (AQMD) every three years. The District received a
notice from the AQMD that by December 31, 2021, the two bypass pumps, unit 1010 and unit 1008, will not be allowed to operate due to
new emission requirements. The District will be purchasing two new units and then auction off the two old units where they can be
operated in different states such as Arizona or Nevada. Staff obtained quotes from Xylem and Charles King Company in which the lowest
bid is from Charles King. The District will be purchasing two units from Charles King Company for $106,500 using savings in the following
accounts:
There is enough money in the existing budget for this purchase; however, funds from several accounts would have to be transferred to
the Capital Outlay Sewer Maintenance account. The transfer totals $96,500, which is over the allotted amount the general manager is
Subject 2. Consider Approving a Budget Adjustment of $96,500 to Purchase Two New
Bypass Pumps
Meeting Jun 28, 2021 - Board of Directors Regular Meeting
Type Action
Fiscal Impact Yes
Dollar Amount $96,500.00
Recommended Action The Board of Directors approve the budget adjustment of $96,500 to purchase two new
bypass pumps.
Goals 1.13 Sewer Infrastructure - Inventory equipment and replacement parts
1.1 Sewer Infrastructure - Prevent Sanitary Sewer Overflows (SSOs)
8.0 Finance
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authorized to transfer. Per Operations Code, Chapter 4.03, Section 4.03.101(h), transfers over $50,000 must be approved by the Board
of Directors.
“(h) The General Manger shall have the authority to transfer up to fifty thousand dollars ($50,000) from savings, from account to account
or between personnel, maintenance and operations and capital outlay unless otherwise prohibited by law. Funds shall not be transferred
between the solid and liquid waste funds. Transfers over fifty thousand dollars must be approved by the Board of Directors. (Ord. 82,
2011)”
Legal Review
Not applicable.
Environmental Review
Approving budget adjustments are administrative matters and are exempt from the requirements of the California Environmental Quality
Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own
procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines
and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing administrative or maintenance activities.
Financial Review
The two new bypass pumps will be purchased out of the Capital Outlay Sewer Maintenance account. There is $10,000 available in the
Capital Outlay Sewer Maintenance account. A budget adjustment of $96,500 will be needed to transfer into the Capital Outlay Sewer
Maintenance account as follow:
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the June 28, 2021 Board of Directors regular
meeting at District Headquarters and on District website www.cmsdca.gov
Alternative Actions
Direct staff to report back with more information.
File Attachments
Charles King Company- Quote 6.15.21.pdf (8 KB)
Xylem Quote-1 Godwin CD150S John Deere.pdf (66 KB)
Xylem Quote-2 Godwin CD150S JCB.pdf (105 KB)
Workflow
Workflow Jun 23, 2021 6:55 PM :: Submitted by Kaitlin Tran. Routed to Scott Carroll for approval.
Jun 24, 2021 11:39 AM :: Approved by Scott Carroll. Routed to Noelani Middenway for
approval.
Jun 24, 2021 5:09 PM :: Final approval by Noelani Middenway
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E. GENERAL MANAGER'S REPORTS
To: Board of Directors
Via: Scott Carroll, General Manager
From: Gina Terraneo, Management Analyst II
Date: June 28, 2021
Subject: Consider Awarding Contract for IT Management Services to Acorn Technology Services
Summary
Since July 1, 2015, the Costa Mesa Sanitary District has contracted with Lan Wan Enterprise to provide full-service information
technology (IT) management services. On May 3, 2021, the District released a request for proposal (RFP) for full-service information
technology (IT) management services in accordance with the competitive bidding procedures outlined in the District's Operations Code.
As a technical service, IT management is not subject to the District's five-year contract term limitation (Operations Code Section
4.04.070); however, it is considered a best practice to invite competitive bids periodically to ensure that the District receives the best
value for its contracted services. The District received 10 proposals in response to its RFP, and after a thorough evaluation of best value
criteria, District staff is recommending that the contract be awarded to Acorn Technology Services.
Staff Recommendation
To award the contract for information technology (IT) management services to Acorn Technology Services in the amount of $148,435.00
for a term of three (3) years.
Analysis
As shown in the attached RFP for comprehensive IT management services, the District utilized the following timeline for the RFP
process:
RFP available: May 3, 2021
Deadline for submittal of questions: May 14, 2021
Site Walkthroughs: May 17-21, 2021
Staff responses to questions: May 21, 2021
Deadline for submittal of proposal: May 27, 2021
Proposal opening & evaluation: June 1-14, 2021 (evaluation period was extended from June 8 to 14 due to the volume of
proposals received)
Subject 3. Consider Awarding Contract for IT Management Services to Acorn Technology
Services
Meeting Jun 28, 2021 - Board of Directors Regular Meeting
Type Action, Discussion, Receive and File
Preferred Date Jun 28, 2021
Absolute Date Jun 28, 2021
Fiscal Impact Yes
Dollar Amount $148,435.00
Budgeted Yes
Budget Source Professional Services
Recommended Action To award the contract for information technology (IT) management services to Acorn
Technology Services in the amount of $148,435.00 for a term of three (3) years.
Goals 6.7 Administrative Management - Optimize the use of technology to drive efficiency,
productivity, and customer service
6.0 Administrative Management
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Agreement preparation: June 14-23, 2021 (agreement preparation period was adjusted to account for evaluation period
extension)
Agreement presented to Board of Directors for review & award: June 28, 2021
In response to the attached RFP, the District received a total of 10 proposals from the following IT firms:
Scientia Consulting Group
Valeo Networks
Lan Wan Enterprise
Orange Crew
Intelesys
Acorn Technology Services
Breeze IT
Image Source
Techstrata
C3 Tech
After conducting a thorough review of the 10 proposals, District staff completed a best value evaluation of each proposal by assigning
weighted scores for the cost of services (30%), responsiveness to proposal requirements (15%), experience providing similar services to
similar agencies (15%), ability to provide services (25%), and distinguishing characteristics (15%). Acorn Technology Services
unanimously received the highest overall scores from all raters.
District staff then conducted reference checks from other current Acorn clients, such as the City of Monrovia, City of La Quinta, City of
South Pasadena, City of Huntington Beach, the Annenberg Foundation Trust at Sunnylands, and SmartStop Self Storage. All references
shared glowing reviews of Acorn's responsiveness, complex problem-solving abilities, security/recovery planning, and overall
understanding of government agency needs. No negative feedback, hesitations, or concerns were shared during the reference checks.
Acorn Technology Services' proposed fees are as follows:
Initial Assessment Fee: $6,775
Monthly Fee for 3-Year Term: $3,935
Year 1 Total Year 2 Total Year 3 Total 3-Year Total
$53,995 $47,220 $47,220 $148,435
*For comparison, the District's previous contract fees with Lan Wan Enterprise were $3,900 monthly ($46,800 annually); however, Lan
Wan Enterprise submitted a proposal with a new fee of $4,600 monthly ($55,200 annually) to meet the RFP's scope of services.
This increase in cost is due to a requested increase in on-site service hours from 16 hours per month to 24 hours per month.
Although the District received 3 proposals with lower monthly fees from Scientia Consulting Group ($2,238), Orange Crew ($3,750),
and C3 Tech ($3,250), District staff determined that these 3 firms did not sufficiently demonstrate an understanding of the scope of
services and did not have sufficient experience providing similar services to government agencies. The remaining firms proposed
substantially higher fees.
For these reasons, District staff is recommending that the Board of Directors award the contract to Acorn Technology Services.
Legal Review
District Counsel has reviewed and approved the proposed contract to form.
Environmental Review
Consideration of a contract award for IT services is an administrative matter and is exempt from the requirements of the California
Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while
establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted
“CEQA Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing administrative or
maintenance activities.”
Financial Review
The costs for the transition of IT management services from Lan Wan Enterprise to Acorn Technology Services are as follows:
Lan Wan Contract Extension: $7,800 ($3,900 per month for 2 months)
A 2-month contract extension is needed to allow Lan Wan Enterprise to assist Acorn Technology Services with the
transition of IT management services.
Acorn Technology Services Contract
One-time Initial Assessment Fee: $6,775
Monthly Fee: $3,935 (special rate for a 3-year term)
Total Cost for FY21-22: $$53,995
FY 21-22 Total FY 22-23 Total FY 23-24 Total 3-Year Total
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$53,995 $47,220 $47,220 $148,435
These transition and contract costs have been included in the proposed FY 2021-2022 and FY 2022-2023 budget to cover the cost of
the proposed contract with Acorn Technology Services.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the June 28, 2021 Board of Directors Regular
Meeting held via teleconference and posted on the District’s website.
Alternative Actions
1. Do not approve the contract as presented.
2. Direct staff to report back with more information.
File Attachments
2021-05-03 - IT Management Services Request for Proposal.pdf (541 KB)
Acorn Technology Services Proposal.pdf (5,251 KB)
2021-07-01 - Acorn Technology Services - Agreement.pdf (719 KB)
Workflow
Workflow Jun 22, 2021 1:12 PM :: Submitted by Gina Terraneo. Routed to Kaitlin Tran for approval.
Jun 22, 2021 2:05 PM :: Approved by Kaitlin Tran. Routed to Scott Carroll for approval.
Jun 22, 2021 2:32 PM :: Approved by Scott Carroll. Routed to Noelani Middenway for
approval.
Jun 23, 2021 4:35 PM :: Final approval by Noelani Middenway
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E. GENERAL MANAGER'S REPORTS
To: Board of Directors
From: Scott Carroll, General Manager
Date: June 28, 2021
Subject: Consider Awarding Agreement with EEC Environmental for Managing the District's Fats Oil and Grease (FOG) Control
Program
Summary
The District's Fats, Oils and Grease (FOG) control program was developed to comply with the State of California’s 2006 General Waste
Discharge Requirements for Sanitary Sewer Systems (WDR). The program seeks to minimize the discharge of FOG into the District's
sewer system and avoid sanitary sewer overflows (SSOs), which are deemed a potential health hazard to the public.
Recommendation
That the Board of Directors approves Agreement with EEC Environmental for Managing the District's Fats Oil and Grease (FOG) Control
Program
Analysis
FOG regulations are codified within the District's Operation Code Title 6 Chapter 6.07 Any person(s) in violation of this or any other
ordinance is subject to enforcement as specified within the Operations Code. Significant FOG contributors within the District are
restaurants or Food Service Establishments (FSE). FSE's established after 2006 are required to install grease interceptors or grease
traps, which are plumbing devices designed to intercept grease and solids before they enter the sewer system. FSE's are required to
keep accurate maintenance records of their grease collection device and perform Best Management Practices (BMP) for preventing FOG
from entering the sewer system. The District retained EEC Environmental to enforce the District's FOG Control Program, but the
Agreement between CMSD and EEC expires on June 30, 2021.
On April 19, 2021, CMSD solicited proposals from qualified FOG control experts to manage our FOG Control Program. Staff is aware of
three consulting firms that provide FOG control management services to local government agencies in Orange County. Proposals were
due on May 20, 2021.
EEC Environmental is the only firm that submitted a proposal to CMSD. Staff has reviewed EEC's proposal and determined it is
responsive to the "Scope of Service" described in the RFP and the firm has demonstrated it is qualified and experience to managing FOG
control programs, and they have the ability to provide the services. EEC's proposal is $7,525 less than its current contract with CMSD.
Staff has determined that EEC's proposal is considered "Best Value" and therefore, recommends the Board approve the attached
Agreement with EEC Environmental.
Legal Review
District Counsel has reviewed and approved the Agreement.
Environmental Review
Subject 4. Consider Awarding Agreement with EEC Environmental for Managing the
District's Fats Oil and Grease (FOG) Control Program
Meeting Jun 28, 2021 - Board of Directors Regular Meeting
Type Action
Fiscal Impact Yes
Budgeted Yes
Budget Source Wastewater Fund
Recommended Action That the Board of Directors approves Agreement with EEC Environmental for Managing the
District's Fats Oil and Grease (FOG) Control Program
Goals 1.0 Sewer Infrastructure
1.8 Sewer Infrastructure - Enforce the District's Fats, Oils & Grease (FOG) Program
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The work by EEC on behalf of the District is inspecting food service establishments to determine compliance, and inspections are
categorically exempt under the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.) under
Section 15309 Inspectionsas a “Class 9” activity described as: Class 9 consists of activities limited entirely to inspections, to
check for performance of an operation, or quality, health, or safety of a project, including related activities such as inspection
for possible mislabeling, misrepresentation, or adulteration of products.
Financial Review
The cost to have EEC Environmental provide FOG control management services to CMSD is $102,950 annually. The annual amount is
within the general manager's authority to sign the Agreement; however, the term of the Agreement is for five years. The five-year value of
the Agreement is $514,750, which is over the general manager's authority to sign agreements and why the Agreement is being
considered for Board approval.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the June 28, 2021 Board of Directors
regular meeting at District Headquarters and on District’s website.
Alternative Actions
1. Do not approve the Agreement with EEC Environmental.
2. Direct staff to report back with more information.
File Attachments
FOG Control Agreement - EEC Environmental.pdf (17,815 KB)
Workflow
Workflow Jun 15, 2021 1:15 PM :: Submitted by Scott Carroll. Routed to Kaitlin Tran for approval.
Jun 16, 2021 11:10 AM :: Approved by Kaitlin Tran. Routed to Scott Carroll for approval.
Jun 22, 2021 10:22 AM :: Approved by Scott Carroll. Routed to Noelani Middenway for
approval.
Jun 23, 2021 4:35 PM :: Final approval by Noelani Middenway
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E. GENERAL MANAGER'S REPORTS
To: Board of Directors
Via: Scott Carroll, General Manager
From: Nabila Guzman, Management Analyst I
Date: June 28, 2021
Subject: Consider Approving a Sole Source Agreement with Michael Balliet Consulting, LLC for Solid Waste Consulting
Services
Summary
In October 2020, the Costa Mesa Sanitary District released a request for proposal (RFP) for a Solid Waste Performance Audit, SB 1383
Compliance Analysis, and Implementation Plan Development. Michael Balliet Consulting, LLC (MBC) was the only firm to submit a bid for
the RFP. MBC's bid was a responsive proposal, and the District entered into an agreement with MBC on December 1, 2020.
Recommendation
That the Board of Directors determine sole sourcing for solid waste consulting services is in the best interest of the District and direct the
General Manager to enter into an Agreement with Michael Balliet Consulting, LLC in the amount of $34,000 per year for a term of two-
term that will total $68,000
Analysis
Michael Balliet Consulting completed the solid waste performance audit and SB 1383 compliance analysis in February 2021. The results
of the fiscal year 2019-2020 CR&R audit were presented to the Board of Directors on March 9, 2021. As a result of the audit and per
direction provided at the March 9, 2021 Study Session Meeting, the District would benefit from year-round consulting assistance
beginning on July 1, 2021. MBC has submitted a two-year (FY 2021-22 and FY 2022-23) proposal for assisting the District three major
areas, they are as follows:
1, Franchise Hauler Compliance
a. Revise annual hauler review into quarters – making annual review unnecessary as a separate scope of work
b. Perform annual rate review of CR&R customers and County-wide survey
c. Review and revise contract revisions to address concerns and deficiencies
d, Assist/Advice on hauler negotiations
e. Attendance at quarterly hauler meetings
f, On-call assistance to CMSD
Subject 5. Consider Approving a Sole Source Agreement with Michael Balliet Consulting, LLC
for Solid Waste Consulting Services
Meeting Jun 28, 2021 - Board of Directors Regular Meeting
Type Action, Discussion, Receive and File
Fiscal Impact Yes
Dollar Amount $68,000.00
Budgeted Yes
Budget Source Solid Waste Fund
Recommended Action That the Board of Directors determine sole sourcing for solid waste consulting services is in
the best interest of the District and direct the General Manager to enter into an Agreement
with Michael Balliet Consulting, LLC in the amount of $34,000 per year for a term of two term
that will total $68,000
Goals 2.0 Solid Waste
2.1 Solid Waste - Focus on generating less contaminated materials
2.6 Solid Waste - Improve waste stream and recycling reporting
2.8 Solid Waste - Recycle green waste and food scraps
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2. SB 1383 Compliance
a, Assist with implementation of SB 1383 measures from annual review report
b. Provide reports/advice on legislative changes related to solid waste
c, Assist in preparing required notices and coordinate contamination monitoring
d, Oversee “high diversion rate” facility studies and related activities should the two-cart system remain in place.
e. Assist the CMSD staff in developing and executing an overall compliance strategy.
f. Assist in report preparation and attend CMSD Board meetings as needed.
g, On-call assistance to CMSD staff for any compliance or franchise question/issue.
3. Quarterly waste composition studies covering all 8 mixed waste routes annually
a. Coordinate load selection and sorting assistance procedures with CR&R.
b. Schedule and conduct random samplings of two different mixed waste collection loads each quarter. Over the contract year,
each of the eight (8) routes will have load samples examined.
c. Oversee sorting, weighing and categorizing each load into general trash, recoverable recyclables, and organic waste fractions.
Within the organic waste fraction, we will segregate and measure both food waste and green waste to help identify where
expanding outreach/education is needed.
Outlined in the District's Operations Code (Section 4.04.120(f)), the Board of Directors, on the recommendation from the General
Manager, can sole-source a contract if it is in the best interest of the District. Below is a list of reasons the General Manager is
recommending sole sourcing:
MBC is the only firm that submitted a proposal on November 10, 2020 for the Solid Waste Performance Audit, SB 1383
Compliance Analysis, and Implementation Plan Development
MBC has demonstrated knowledge and expertise of SB 1383 by giving a presentation on the subject at the 2021 virtual Citizens
Environmental Protection Academy
Enhanced coordination with the City of Costa Mesa regarding SB 1383 implementation because MBC is consulting for the City of
Costa Mesa as well.
For the reasons stated above, District staff is recommending that the Board of Directors determine sole sourcing for solid waste
consulting services is in the best interest of the District and direct the General Manager to enter into an Agreement with Michael Balliet
Consulting, LLC in the amount of $34,000 per year for a term of two term that will total $68,000.
Legal Review
District Counsel will review and approve Agreement before the document is fully executed.
Environmental Review
Consideration of a contract award for solid waste consulting services is an administrative matter and is exempt from the requirements of
the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an
agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District
has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing
administrative or maintenance activities.”
Financial Review
The annual cost for the Solid Waste Consulting Services is $34,000 or $68,000 for two years. It is included in the proposed Biennial
Budget FY 2021-22 and FY 2022-23.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the June 28, 2021 Board of Directors Regular
Meeting held via teleconference and posted on the District’s website.
Alternative Actions
1. Direct staff to report back with more information.
File Attachments
MBC - Proposal to Provide Annual Consulting Services.pdf (157 KB)
Workflow
Workflow Jun 23, 2021 7:14 PM :: Submitted by Nabila Guzman. Routed to Kaitlin Tran for approval.
Jun 24, 2021 10:39 AM :: Approved by Kaitlin Tran. Routed to Scott Carroll for approval.
Jun 24, 2021 11:09 AM :: Approved by Scott Carroll. Routed to Noelani Middenway for
approval.
Jun 24, 2021 5:16 PM :: Final approval by Noelani Middenway
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E. GENERAL MANAGER'S REPORTS
To: Board of Directors
Via: Scott Carroll, General Manager
From: Mark Esquer, District Engineer
Date: June 28, 2021
Subject: Oral Presentation - Orange County Sanitation District Regional Sewer Line Repair in Costa Mesa
Summary
On May 26, 2021 a twelve-inch Orange County Sanitation District (OC San) regional sewer line that serves Costa Mesa Sanitary District
(District) was damaged during construction of the I-405 Freeway Widening Project. The sewer line location underneath the I-405 Freeway
and adjacent to the CarMax property made this repair very difficult and time-consuming. The repairs consisted of digging down to the
pipe, removing the interfering portion of foundation pile(s), and replacing the damaged portion of pipe. The I-405 contractor was able to
place the sewer back into service by Friday morning, May 28th.
Recommendation
The Board of Directors receive and file this report.
Analysis
The damaged sewer line is located between the southbound I-405 Freeway and the rear CarMax parking lot located near
College and Gisler Avenues. The sewer damage resulted from the Caltrans/I-405 contractor pushing three large steel
beam foundation piles through the OC San sewer line. It appears that the contractor incorrectly marked the location of the sewer
line after they had pot-hole-located and back-filled the existing sewer.
Soon after being notified, District staff was dispatched and found high sewage levels in our system. OC San's initiation of bypass truck-
pumping prevented sewer spills from our system. Neither agency experienced a sewage overflow. OC San conducted the pumping
operation in the Ikea parking lot; it continued 24-hours a day until the sewer repair was completed. The pumper-truck operation is how the
District's sewage was bypassed to the OC San treatment plant. The bypass pumper-truck operation involves 5,000-gallon pumper trucks
transporting sewage from the Ikea parking lot to an OC San manhole on Gisler Avenue, just west of the In-N-Out Burger restaurant.
On May 28 at approximately 7:00 am, the regional sewer line was repaired and sewage was once again flowing from this pipe. Attached
is a slide presentation by the District Engineer, who will be making a presentation to the Board of Directors.
Legal Review
Not applicable
Environmental Review
Giving a presentation regarding a sewer repair project from OC San is an administrative matter and is exempt from the requirements of
the California Environmental Quality Act (CEQA) (Public esources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an
agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District
has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing
administrative or maintenance activities.”
Financial Review
This project had no financial impacts to the District.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the June 28, 2021 Board of Directors
regular meeting at District Headquarters and on District’s website.
Subject 6. Oral Presentation - Orange County Sanitation District Regional Sewer Line Repair
in Costa Mesa
Meeting Jun 28, 2021 - Board of Directors Regular Meeting
Type Discussion
Goals 1.0 Sewer Infrastructure
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Alternative Actions
1. Direct staff to report with more information.
File Attachments
2021 06 OC San Sewer Repair PowerPoint.pdf (7,606 KB)
Workflow
Workflow Jun 15, 2021 4:07 PM :: Submitted by Scott Carroll. Routed to Mark Esquer for approval.
Jun 22, 2021 7:11 PM :: Approved by Mark Esquer. Routed to Scott Carroll for approval.
Jun 23, 2021 2:43 PM :: Approved by Scott Carroll. Routed to Noelani Middenway for
approval.
Jun 23, 2021 4:36 PM :: Final approval by Noelani Middenway
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E. GENERAL MANAGER'S REPORTS
To: Board of Directors
From: Scott Carroll, General Manager
Date: June 28, 2021
Subject: Consider Establishing a Different Start Time for Board of Directors Study Session Meetings
Summary
Currently, the start time for Board of Directors study session meetings is 9:30 am. Director Eckles has requested to place this item on the
agenda for discussion.
Recommendation
That the Board of Directors give direction to staff.
Analysis
On the second Tuesday of every month are Board of Directors study session meetings. The meetings begin at 9:30 am. Director
Eckles is requesting a discussion among Board members to possibly change the start time to a different time.
Legal Review
Not applicable
Environmental Review
Consideration of establishing a different start time for Board of Directors study session meetings is an administrative matter and is
exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.).
Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of
the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 ”Projects” does
not include …. C. Continuing administrative or maintenance activities.”
Financial Review
There are no fiscal impacts to CMSD for establishing a different start time for Board of Directors Study Session meetings
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the June 28, 2021 Board of Directors
regular meeting at District Headquarters and on District’s website.
Alternative Actions
1. Direct staff to report with more information.
Workflow
Subject 7. Consider Establishing a Different Start Time for Board of Directors Study Session
Meetings
Meeting Jun 28, 2021 - Board of Directors Regular Meeting
Type Action
Fiscal Impact No
Recommended Action That the Board of Directors give direction to staff.
Goals 6.0 Administrative Management
Workflow Jun 15, 2021 2:41 PM :: Submitted by Scott Carroll. Routed to Noelani Middenway for
approval.
Jun 15, 2021 4:09 PM :: Final approval by Noelani Middenway
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E. GENERAL MANAGER'S REPORTS
To: Board of Directors
Via: Scott Carroll, General Manager
From: Noelani Middenway, CMC, District Clerk
Date: June 28, 2021
Subject: California Special Districts Association Board of Directors Ballot - Term January 1, 2022 - December 31, 2024; Seat A -
Southern Network
Summary
The California Special Districts Association (CSDA) Board of Directors is holding an election for Seat A of the Southern Network for the
term of January 1, 2022 - December 31, 2024. One candidate will need to be selected and voted for electronically by July 16, 2021.
Recommendation
That the Board of Directors nominate and vote for one candidate for the CSDA Board of Directors Southern Network, Seat A, and direct
General Manager, Scott Carroll, to electronically vote for said candidate.
Analysis
The California Special Districts Association (CSDA) Board of Directors is holding an election for Seat C of the Southern Network for the
two-year term of 2021 – 2023. Candidate statements are attached for the following nine candidates seeking election:
Jo MacKenzie*
Jan Bissell
Kelly Gregg
Rickey Manbahal
Jo-Anne Martin
Paulina Martinez-Perez
Rachel Mason
David E. Raley
John Skerbelis
Voting will be conducted electronically with a deadline of July 16, 2021.
Legal Review
Not applicable.
Environmental Review
The consideration of candidates and voting is an administrative matter and is not a disturbance of the environment, similar to grading or
construction, and is not a project under CEQA or the District’s CEQA Guidelines.
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the June 28, 2021 Board of Directors
regular meeting at District Headquarters and posted on the District’s website at www.cmsdca.gov.
Alternative Actions
That the Board of Directors direct staff to abstain from voting.
Subject 8. Consider Voting for One Candidate to the California Special Districts Association
Board of Directors - Seat A - Southern Network for the January 1, 2022 - December
31, 2024 Term
Meeting Jun 28, 2021 - Board of Directors Regular Meeting
Type Action
Recommended Action That the Board of Directors vote for one candidate for the California Special Districts
Association Board of Directors - Term 2021-2023; Seat A - Southern Network
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File Attachments
csda_candidates_seatA.pdf (7,630 KB)
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F. ENGINEER'S REPORTS
To: Board of Directors
Via: Scott Carroll, General Manager
From: Mark Esquer, District Engineer
Date: June28, 2021
Subject: Capital Improvement Projects Status Report
Summary
The District Engineer has provided a memorandum with a brief summary of major activities for the period of mid-May to mid-June. The
District Engineer's memorandum is attached. Also attached is a detailed summary of the Capital Improvement Project activities
and associated project cost expenses for the previous calendar month.
Recommendation
That the Board of Directors receive and file the report.
Analysis
Attached is information regarding project or technical sewer activities for the Boards use and information.
Legal Review
Not Applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which
fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page
6 “”Projects” does not include …. C. Continuing administrative or maintenance activities.”
Financial Review
Sufficient funds are available in the adopted budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the June 28, 2021 Board of Directors Regular
meeting at District Headquarters and posted on the District’s website www.cmsdca.gov.
Alternative Actions
1. Refer item back to staff with further instructions.
File Attachments
CIP Updates June 2021 Meeting.pdf (1,031 KB)
2021 06 Monthly Engineers Report.pdf (434 KB)
Workflow
Subject 1. Receive and File Capital Improvement Projects Status Report
Meeting Jun 28, 2021 - Board of Directors Regular Meeting
Type Action
Preferred Date Jun 28, 2021
Fiscal Impact No
Budgeted Yes
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Workflow Jun 22, 2021 5:03 PM :: Submitted by Mark Esquer. Routed to Mark Esquer for approval.
Jun 22, 2021 5:04 PM :: Approved by Mark Esquer. Routed to Scott Carroll for approval.
Jun 23, 2021 2:55 PM :: Approved by Scott Carroll. Routed to Noelani Middenway for
approval.
Jun 23, 2021 4:36 PM :: Final approval by Noelani Middenway
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F. ENGINEER'S REPORTS
To: Board of Directors
From: Mark Esquer, District Engineer
Date: June 28th, 2021
Subject: Consider Awarding Contract to GCI Construction, Inc. for Project #322 Iowa Street Pump Station Sewer Force Main
Replacement
Summary
The project work generally consists of replacing the Iowa Street Pump Station force main.
Contractors were required to bid on installing two new force mains. Two force mains are being installed for redundancy purposes and
reducing risk for sewer spills while performing work on one of the force mains.
Bids, received from three contractors, were opened on May 20, 2021, and ranged from $168,018 to $244,800. The Bid Register showing
bidder details is attached to this report.
The Engineer's estimate for this project is $160,000 and was based on unit prices from the recently bid 19th Street Force Main project.
However, construction costs have dramatically increased over the last few months and the engineers estimate did not account for the
dramatic increase. The large increase results from the unavailability of raw materials for the manufacture of pipe, valves, and fittings. As
an example, the resin that is required to manufacture PVC pipe is in short supply and the PVC pipe manufacturers can't keep production
in line with construction demands. In addition, the manufacture of ductile iron fittings is experiencing backlog of orders due to the
unavailability of iron and other metals used in fabrication and casting. The lead-time for these products between 16 an 30 weeks out.
Recommendation
That the Board of Directors:
1. Award a contract for installing two force mains to the lowest responsive and responsible bidder, GCI Construction, Inc., in the amount
of $168,018; and
2. Approve a contingency of 10% in the amount of $16,801.80.
Analysis
Three bids were received and the results are as follows:
Contractor Bid
GCI Construction, Inc. $168,018
GRFCO, Inc. $226,000
The Roberts Incorporated $244,800
Subject 2. Consider Awarding Contract to GCI Construction, Inc. for Project #322 Iowa
Street PS Sewer Force Main Replacement
Meeting Jun 28, 2021 - Board of Directors Regular Meeting
Type Action
Preferred Date Jun 28, 2021
Fiscal Impact No
Dollar Amount $168,018.00
Budgeted Yes
Budget Source Capital Improvement Project Budget
Recommended Action 1. Award a contract for installing two force mains to the lowest responsive and responsible
bidder, GCI Construction, Inc., in the amount of $168,018.
2. Approve a contingency of 10% in the amount of $16,801.80.
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Staff checked the licensing requirements for the low bidder, GCI Construction, who has completed a number of projects for the District in
the past, and found everything in order, therefore, a recommendation to award the contract is being made.
Legal Review
District Counsel is reviewing the contract being considered and will approve to form.
Environmental Review
The replacement of an existing sewer force main pipe with a same capacity as the existing pipeline is categorically exempt under the
California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.) under Section 15302 as a “Class 2” project
as stated under 15302(c) “Replacement or reconstruction of existing utility systems and/or facilities involving negligible or no expansion of
capacity“.
Financial Review
The Project budget is $270,000 in the Capital Improvement Project budget, and is sufficient to cover the cost for this project.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the June 28, 2021, Board of Directors Meeting at
District Headquarters and on District’s website.
Alternative Actions
1. Reject the bids.
2. Refer the matter back to staff for additional information.
File Attachments
Iowa PS Contract.pdf (1,648 KB)
bid_register_322_rev1.pdf (49 KB)
Workflow
Workflow Jun 15, 2021 7:20 PM :: Submitted by Mark Esquer. Routed to Mark Esquer for approval.
Jun 22, 2021 5:04 PM :: Approved by Mark Esquer. Routed to Scott Carroll for approval.
Jun 23, 2021 2:49 PM :: Rejected by Scott Carroll
Jun 23, 2021 3:22 PM :: Submitted by Mark Esquer. Routed to Mark Esquer for approval.
Jun 23, 2021 3:22 PM :: Approved by Mark Esquer. Routed to Scott Carroll for approval.
Jun 23, 2021 3:45 PM :: Approved by Scott Carroll. Routed to Noelani Middenway for
approval.
Jun 23, 2021 4:36 PM :: Final approval by Noelani Middenway
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F. ENGINEER'S REPORTS
To: Board of Directors
From: Mark Esquer, District Engineer
Date: June 28th, 2021
Subject: Consider Approving Resolution No. 2021-942 Vacating and Quitclaiming a Sewer Easement Not Necessary for Public
Use
Summary
The District was granted a 6-foot easement in 1956 to serve two houses located on Orange Avenue. A subsequent tract development
created an opportunity to build sewers within dedicated street right-of-way, so the sewer to serve the two houses on orange avenue was
not built within said easement. The 1956 easement cuts diagonally across the middle portion of Lot 2 of Tract 4245, otherwise known as
2454 Norse Avenue. The District has not used said easement nor do we plan to use said easement. The current property owner has
requested the District vacate said easement as its location across the property impacts building opportunities for this Lot.
The Health and Safety Code Section 6514 provides for vacating an easement that is no longer required for the purposes of the District.
Also, the Streets and Highways Code Section 8330 also provides for vacation of an easement that has been superseded by relocation
and that has not been used for 5 years. Since the various properties involved are and have been served by sewers within dedicated
street right-of-way and the District does not intend to use said easement, the District recommends vacating said easement and
quitclaiming to the property owner.
Recommendation
That the Board of Directors approve Resolution No. 2021-942 vacating and quitclaiming a sewer easement across the 2454 Norse
Avenue property.
Analysis
The two properties on Orange Avenue and the various Lots within Tract No. 4245 are all currently served by sewers within street right-of-
way. Furthermore, it is not practical to use said easement because it is only 6-feet wide. In addition, said easement travels along the
middle portion of Lot 2 located at 2454 Norse avenue, thus impacting the building opportunities of the property owner.
Legal Review
District Counsel has reviewed this item and has drafted a Resolution that provides for vacating said easement and quitclaiming to the
property owner.
Environmental Review
Vacating a portion of a sewer main, manholes, and easement is categorically exempt from the California Environmental Quality Act
(CEQA) (Public Resources Code Section 21000 et. seq.) under Section 15301 as a “Class 1” “minor alteration of existing public or private
structures”, as further described in Section (b) as “Existing facilities of both investor and publicly-owned utilities used to provide ....
sewerage ...”.
Financial Review
There are no fiscal impacts to the District for approving the resolution.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the June 28, 2021, Board of Directors Meeting at
District Headquarters and on District’s website.
Subject 3. Consider Approving Resolution No. 2021-942 Vacating and Quitclaiming a Sewer
Easement Not Necessary for Public Use
Meeting Jun 28, 2021 - Board of Directors Regular Meeting
Type Action
Fiscal Impact No
Budgeted No
Recommended Action That the Board of Directors approve Resolution No. 2021-942 vacating and quitclaiming a
sewer easement across the 2454 Norse Avenue property.
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Alternative Actions
1. Reject recommended action.
2. Refer the matter back to staff for addressing issues or providing additional information.
File Attachments
2455 Norse Easement Vacation 210604.pdf (319 KB)
Resolution No 2021-942.pdf (1,267 KB)
Workflow
Workflow Jun 22, 2021 5:02 PM :: Submitted by Mark Esquer. Routed to Mark Esquer for approval.
Jun 22, 2021 5:04 PM :: Approved by Mark Esquer. Routed to Scott Carroll for approval.
Jun 23, 2021 2:54 PM :: Approved by Scott Carroll. Routed to Noelani Middenway for
approval.
Jun 24, 2021 5:17 PM :: Final approval by Noelani Middenway
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G. TREASURER'S REPORTS
To: Board of Directors
From: Marc Davis, District Treasurer
Date: June 28, 2021
Subject: Consider Adopting Resolution 2021-943 Approving the Statement of Investment Policy and Delegating the Investment
Function to the District Treasurer for Fiscal Year 2021-22
Summary
Attached is the proposed Statement of Investment Policy for Fiscal Year 2021-22 (Policy). The Policy documents the Board’s guidelines
under which the District Treasurer can invest the District’s idle funds.
Recommendation
That the Board of Directors adopt Resolution 2021-943 approving the Statement of Investment Policy and delegating the investment
function to the District Treasurer for Fiscal Year 2021-22.
Analysis
California Government Code §53646(a)(2) allows the District Treasurer to submit an annual investment policy to the Board for
consideration. It is not a requirement to do so, but staff believes it is prudent to continue this practice. The enclosed Policy documents the
Board’s objectives surrounding the selection of investments, as well as those investments in which the Board has authorized. It also
provides limitations on specific investments.
The responsibility for placing investments rests with the Board. California Government Code §53607 allows the Board to delegate the
investment function to the District Treasurer for a period of one year. The attached Resolution approves the Policy and delegates the
investment function to the District Treasurer for the 2021-22 fiscal year.
The Policy has been attached in two versions. A clean version that the Board will be considering for approval, and a red-lined version so
that the Board can review the proposed changes to the Policy. Once approved, the Policy will be distributed to the brokers assisting the
District with the investment of its idle funds.
Legal Review
District Counsel has reviewed Resolution 2021-943 as to form.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which
fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page
6, “”Projects” does not include….C. Continuing administrative or maintenance activities.”
Financial Review
The Statement of Investment Policy guides the Treasurer in how to invest the District’s idle funds. The amount of investment earnings to
be generated as a result of the investing function is based upon the market conditions at the time of investment.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the June 28, 2021 Board of Directors regular
meeting at District Headquarters and on the District’s website at www.cmsdca,gov.
Subject 1. Consider Adopting Resolution 2021-943 Approving the Statement of Investment
Policy and Delegating the Investment Function to the District Treasurer for Fiscal
Year 2021-22
Meeting Jun 28, 2021 - Board of Directors Regular Meeting
Type Action
Recommended Action That the Board of Directors adopt Resolution 2021-943 approving the Statement of
Investment Policy and delegating the investment function to the District Treasurer for fiscal
year 2021-22.
Goals 8.5 Finance - Evaluate the District's Investment policy annually
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Alternative Actions
1. Do not adopt Resolution and retain investment function at the Board level
2. Refer the matter back to staff
Attachments
Attachment 1 – Resolution Number 2021-943
Attachment 2 – Statement of Investment Policy for Fiscal Year 2021-22
Attachment 3 – Statement of Investment Policy for Fiscal Year 2021-22 (redline version)
File Attachments
Attachment 1 - Investment Resolution No 2021-943.pdf (66 KB)
Attachment 2 - Statement of Investment Policy for Fiscal Year 2021-22.docx (55 KB)
Attachment 3 - Statement of Investment Policy for Fiscal Year 2021-22 (Redline).docx (58 KB)
Workflow
Workflow Jun 23, 2021 11:40 AM :: Submitted by Marc Davis. Routed to Lucy Jacobo for approval.
Jun 24, 2021 5:30 PM :: Forced Approval by Noelani Middenway as the document publisher.
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I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain meetings
are specified as being eligible as set forth in District Operations Code §
3.01.030. For meetings not so listed, the Board must approve the service for it to
be eligible for the per day compensation.
Subject 1. Orange County Sanitation District (OCSD) - (President Ooten)
Meeting Jun 28, 2021 - Board of Directors Regular Meeting
Type Information
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I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain meetings
are specified as being eligible as set forth in District Operations Code §
3.01.030. For meetings not so listed, the Board must approve the service for it to
be eligible for the per day compensation.
Subject 2. Santa Ana River Flood Protection Agency (SARFPA) - (Director Perry)
Meeting Jun 28, 2021 - Board of Directors Regular Meeting
Type Information
6/24/2021 BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Public 63/68
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain meetings
are specified as being eligible as set forth in District Operations Code §
3.01.030. For meetings not so listed, the Board must approve the service for it to
be eligible for the per day compensation.
Subject 3. Independent Special Districts of Orange County (ISDOC) - (Secretary Schafer)
Meeting Jun 28, 2021 - Board of Directors Regular Meeting
Type Information
6/24/2021 BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Public 64/68
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain meetings
are specified as being eligible as set forth in District Operations Code §
3.01.030. For meetings not so listed, the Board must approve the service for it to
be eligible for the per day compensation.
Subject 4. California Special Districts Association (CSDA) - (Secretary Schafer)
Meeting Jun 28, 2021 - Board of Directors Regular Meeting
Type Information
6/24/2021 BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Public 65/68
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain meetings
are specified as being eligible as set forth in District Operations Code §
3.01.030. For meetings not so listed, the Board must approve the service for it to
be eligible for the per day compensation.
Subject 5. Special District Risk Management Authority (SDRMA) - (Vice President Scheafer)
Meeting Jun 28, 2021 - Board of Directors Regular Meeting
Type Information
6/24/2021 BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Public 66/68
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain meetings
are specified as being eligible as set forth in District Operations Code §
3.01.030. For meetings not so listed, the Board must approve the service for it to
be eligible for the per day compensation.
Subject 6. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55,
Operations Code Section 3.01.030
Meeting Jun 28, 2021 - Board of Directors Regular Meeting
Type Information
6/24/2021 BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Public 67/68
L. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
Subject 1. Oral Communications and Director Comments
Meeting Jun 28, 2021 - Board of Directors Regular Meeting
Type Discussion
6/24/2021 BoardDocs® Pro
https://go.boarddocs.com/ca/cmsdca/Board.nsf/Public 68/68
O. CLOSING ITEMS
THE NEXT REGULAR MEETING OF COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS WILL BE HELD ON JULY 26,
2021 VIA TELECONFERENCE.
Subject 1. Adjourn
Meeting Jun 28, 2021 - Board of Directors Regular Meeting
Type Procedural