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Exhibit A - Western Audio Visual - 2021-06-09REVISED Proposal: June 7, 2021 Costa Mesa Sanitary District Board Room Audio Visual Upgrades v3 ATTN: Gina Terraneo Prepared by: Stephen Wisner 619.549.3103 StephenW@wav1.com 1 OUR COMPANYPROFILE Western Audio Visual (WAV) is a design-build audiovisual ﬁrm specializing in the design, engineering, installation, and service of corporate audiovisual systems. Our team is made up of highly recognized industry veterans with over 30 years of experience integrating solutions within Executive Boardrooms, Conference Rooms, Corporate Auditoriums, Training Rooms, Video Conferencing Suites, and Command/Control Centers throughout Southern California. Starting with AV budgeting exercises and following through to post installation support, the Western Audio Visual team is well equipped to take any project from it’s design stage to ﬁnal installation. IT’S TIME TO CAPTIVATE While Western Audio Visual is primarily a Southern California Based Company, our coverage extends north to the Central California Region and East to Nevada and Arizona. WWW.WAV1.COM ORANGE/LA COUNTY (714) 637-7272 1592 Batavia Street, Suite 2 Orange, CA 92867 (714) 637-7330 SAN DIEGO COUNTY (760) 438-1200 6353 Corte del Abeto, Suite 106 Carlsbad, CA 92011 (760) 438-0066 Contractor license #: 871609, C-7 2 OUR services Western Audio Visual is a Full Service Systems Integration Company providing the Design, Engineering, Installation and Service of sophisticated Audio Visual Systems. BOARDROOMS & CONFERENCE ROOMS TRAINING ROOMS & CLASSROOMS COMMAND & CONTROL CENTERS AUDITORIUMS & LECTURE HALLS VIDEO CONFERENCING CENTERS COUNCIL CHAMBERS DIGITAL SIGNAGE Providing turnkey solutions for: 3 Western AV understands the importance of limiting downtime related to any installation and our team of Service professionals are available 24/7 to support our clients when the need arises. In addition to technical support, parts replacement and equipment repair, Western AV’s service team offers a variety of customized Preventative Maintenance Plans to safeguard your audiovisual investment. Some of the Customer Support Services that we provide are: SERVICE &CUSTOMER SUPPORT Direct phone numbers with all phones forwarded to individual cell phones for a better access to Western’s personnel. Complete Training Sessions tailored to speciﬁc end-users requirements. Organized and complete system documentation with every system. 24-Hour Technical Support with all Maintenance and Service Plans. Standard and Customized Maintenance and Warranty Service Programs. Our staff of highly trained technicians ensures our clients receive the utmost quality & professionalism during the installation phase. With a focus on constantly improving, Western AV technicians hold certiﬁcations with all major manufacturers. Leveraging years of experience with an unmatched attention to detail, our staff of dedicated technicians are well equipped to perform at a high level. Upon completion of each installation, a certiﬁed Western AV trainer will host end user training sessions. These training sessions give clients the ability to use the AV systems in a comfortable, stress free environment. Once complete, our clients will have all the tools necessary to present, collaborate, and communicate using the most up to date audiovisual technology. AV INSTALLATION & TRAINING The ﬁrst step in any new audiovisual project is identifying the functionality required while creating a realistic AV budget to work from. Western AV’s team of design specialists works with each client to deﬁne the needs of individual users and ultimately, conﬁgure what technology is needed to create collaborative, easy-to-use, future proof meeting spaces. Western AV understands that up front planning and coordination throughout a project will ensure its ultimate success. A PMP certiﬁed project manager will be assigned to every new project. Our project managers oversee all aspects of the installation from communicating infrastructure with various trades (architects, general contractors, etc.) to scheduling the installation team and ensuring all systems are installed on time and within budget. DESIGN : BUDGETING : NEEDS ANALYSIS PROJECT MANAGEMENT Client Project Name Project Contact Representative Contact Gina Terraneo Mobile Address 290 Paularino Avenue, Office City, State, Zip Costa Mesa , CA. 92626 Email Phone Date Mobile Email Room Equipment Shipping Sales Tax eWaste Labor Maintenance TOTAL Audio Visual 17,216.00$ 483.00$ 1,371.67$ 6.00$ 13,906.00$ 1,096.00$ 34,078.67$ 34,078.67$ AUDIO VISUAL EXTENDED WARRANTY & MAINTENANCE AGREEMENT Years Monthly Rate Annual Rate 1 91.33$ 1,096.00$ NOTES: Billing Terms: Date Billing Inquiries: This quote is valid for 30 days. The sales tax is subject to change—in the event of a an increase, the client agrees to pay the current sales tax rate. This proposal is not to be copied, reproduced or forward to any third party as its contents are the property of Western Audio Visual. Western Audio Visual | 1592 North Batavia Street, Suite 2, Orange, CA 92867 | P 714 637 7272 EXTENDED WARRANTY PROJECT TOTAL: $34,078.67 100% Equipment Upon Order, Progress Billing for Labor Client Authorized Signature Printed Name & Title Costa Mesa Sanitary District Board Room AV upgrades Stephen Wisner 619.549.3103 714.637.7272 StephenW@wav1.com 949.645.8400 ext. 222 6/7/2021 Master Investment Summary Base Project Total Client Project Name Project Contact Representative Contact Mobile Address Office City, State, Zip Email Phone Date Mobile Email Room Room Qty Equipment Shipping Sales Tax eWaste Labor Maintenance Bond Cost Per Room TOTAL Phase 1 (Zoom) 1 905.00$ 24.00$ 72.00$ -$ 4,246.00$ 299.00$ -$ 5,546.00$ 5,546.00$ Phase 2 (PTZ Cameras) 1 8,547.00$ 237.00$ 680.76$ -$ 6,625.00$ 599.00$ -$ 16,688.76$ 16,688.76$ Phase 3 TV 1 7,764.00$ 222.00$ 618.92$ 6.00$ 3,035.00$ 198.00$ -$ 11,843.92$ 11,843.92$ 34,078.67$ EXTENDED WARRANTY & MAINTENANCE RENEWAL SCHEDULE $1,096.00 Year 1 Year 2 Year 3 Year 4 Year 5 Rate $1,096.00 $1,096.00 $1,096.00 $1,096.00 $1,096.00 Discount 0% 0% 0% 0% 0% $34,078.67 NOTES: Billing Terms: Date Billing Inquiries: Stephen Wisner Costa Mesa Sanitary District Board Room AV upgrades PROJECT TOTAL: Base Project Total 949.645.8400 ext. 222 Audio Visual Investment Summary 6/7/2021 StephenW@wav1.com Gina Terraneo 714.637.7272 619.549.3103 Western Audio Visual | 1592 North Batavia Street, Suite 2, Orange, CA 92867 | P 714 637 7272 This quote is valid for 30 days. The sales tax is subject to change—in the event of a an increase, the client agrees to pay the current sales tax rate. This proposal is not to be copied, reproduced or forward to any third party as its contents are the property of Western Audio Visual. 100% Equipment Upon Order, Progress Billing for Labor Client Authorized Signature Printed Name & Title Costa Mesa , CA. 92626 290 Paularino Avenue, STANDARD RENEWAL RATE Representative Stephen Wisner Mobile 619.549.3103 Office 714.637.7272 Email StephenW@wav1.com Revision 6/7/2021 Item Quantity Manufacturer Model Description Unit Price Ext Price Signal Distribution and Switching System 1 Axis (Owner Furnished Equipment) PTZ Camera 1 Blackmagic Design CONVCMIC/HS03G/WPSU Micro Converter HDMI to SDI 3G (with Power Supply) 74.00$ 74.00$ 1 Blackmagic Design CONVMCAUDS2 Audio to SDI Mini Converter 244.00$ 244.00$ 1 Datavideo CAP-1 SDI to USB 3.0 Capture Box 374.00$ 374.00$ 1 (Owner Furnished Equipment) Laptop for Zoom Videoconferencing 692.00$ 150.00$ 25.00$ 38.00$ 213.00$ 524.00$ -$ 424.00$ -$ 2,019.00$ 1,262.00$ -$ Sub-Contract -$ 17.00$ 4,246.00$ Years Price Extended Service Plan 1 299.00$ 299.00$ Total Equipment 905.00$ Total Labor 4,246.00$ Equipment and Labor Subtotal 5,151.00$ Total Shipping 24.00$ Additional Shipping for Overnight or Large Items -$ Subtotal 5,175.00$ Sales Tax 7.75% 72.00$ Electronic Waste Fee 4" - 14" ($4.00) QTY: 0 -$ Electronic Waste Fee 15" - 34" ($5.00) QTY: 0 -$ Electronic Waste Fee 35" and Greater ($6.00) QTY: 0 -$ Electronic Waste Fee Total -$ Total Service Agreement 299.00$ Bond (if required) -$ 5,546.00$ Costa Mesa Sanitary District Board Room AV upgrades Typical of 1 - Proposal Includes 1 Zoom Staging & Assembly Project Management Control Programming Engineering & Drafting Zoom Equipment Sub-Total: Equipment Rack Hardware (Lacing Bars, Blanks, Vents, etc.) Installation Hardware & Accessories Cable & Connectors Miscellaneous Materials Sub-Total Miscellaneous Materials Integration Labor Extended Warranty & Maintenance Agreement Integration Labor Sub-Total G & A Travel Training, Closing, & Commissioning Installation & Testing Service Sub-Total Zoom Totals Representative Stephen Wisner Mobile 619.549.3103 Office 714.637.7272 Email StephenW@wav1.com Revision 6/7/2021 Item Quantity Manufacturer Model Description Unit Price Ext Price Signal Distribution and Switching System 1 Matrix Switch MSC-TXD44L 3G-SDI Video Router with Button Panel 1,084.00$ 1,084.00$ 3 PTZOptics PT30X-SDI-WH-G2 30X-SDI Gen 2 Live Streaming Broadcast Camera (White) 2,117.00$ 6,351.00$ Control System 1 Netgear GS116PP-100NAS 16-Port PoE+ Unmanaged Gigabit Ethernet Switch 288.00$ 288.00$ 1 Crestron TSW-760-TTK-W-S Tabletop Kit for 7 in. Touch Screen, White Smooth 278.00$ 278.00$ 8,001.00$ 252.00$ 168.00$ 126.00$ 546.00$ 1,047.00$ 1,477.00$ 424.00$ -$ 3,028.00$ 505.00$ -$ Sub-Contract -$ 144.00$ 6,625.00$ Years Price Extended Service Plan 1 599.00$ 599.00$ Total Equipment 8,547.00$ Total Labor 6,625.00$ Equipment and Labor Subtotal 15,172.00$ Total Shipping 237.00$ Additional Shipping for Overnight or Large Items -$ Subtotal 15,409.00$ Sales Tax 7.75% 680.76$ Electronic Waste Fee 4" - 14" ($4.00) QTY: 0 -$ Electronic Waste Fee 15" - 34" ($5.00) QTY: 0 -$ Electronic Waste Fee 35" and Greater ($6.00) QTY: 0 -$ Electronic Waste Fee Total -$ Total Service Agreement 599.00$ Bond (if required) -$ 16,688.76$ Service Sub-Total Miscellaneous Materials Engineering & Drafting Control Programming Project Management Staging & Assembly Installation & Testing Training, Closing, & Commissioning Travel G & A Integration Labor Sub-Total Extended Warranty & Maintenance Agreement PTZ Cameras Totals Integration Labor Miscellaneous Materials Sub-Total PTZ Cameras Equipment Sub-Total: Cable & Connectors Installation Hardware & Accessories Costa Mesa Sanitary District Board Room AV upgrades PTZ Cameras Typical of 1 - Proposal Includes 1 Equipment Rack Hardware (Lacing Bars, Blanks, Vents, etc.) Representative Stephen Wisner Mobile 619.549.3103 Office 714.637.7272 Email StephenW@wav1.com Revision 6/7/2021 Item Quantity Manufacturer Model Description Unit Price Ext Price Display System 1 Christie SUHD983-P 98" Flat Panel Display 7,358.00$ 7,358.00$ 1 Chief XTM1U X-Large Fusion Micro-Adjustable Tilt Wall Mount 279.00$ 279.00$ 7,637.00$ 83.00$ 44.00$ -$ 127.00$ 262.00$ 370.00$ 254.00$ -$ 1,514.00$ 505.00$ -$ Sub-Contract -$ 130.00$ 3,035.00$ Years Price Extended Service Plan 1 198.00$ 198.00$ Total Equipment 7,764.00$ Total Labor 3,035.00$ Equipment and Labor Subtotal 10,799.00$ Total Shipping 222.00$ Additional Shipping for Overnight or Large Items -$ Subtotal 11,021.00$ Sales Tax 7.75% 618.92$ Electronic Waste Fee 4" - 14" ($4.00) QTY: 0 -$ Electronic Waste Fee 15" - 34" ($5.00) QTY: 0 -$ Electronic Waste Fee 35" and Greater ($6.00) QTY: 1 6.00$ Electronic Waste Fee Total 6.00$ Total Service Agreement 198.00$ Bond (if required) -$ 11,843.92$ Service Sub-Total Miscellaneous Materials Engineering & Drafting Control Programming Project Management Staging & Assembly Installation & Testing Training, Closing, & Commissioning Travel G & A Integration Labor Sub-Total Extended Warranty & Maintenance Agreement TV Totals Integration Labor Miscellaneous Materials Sub-Total TV Equipment Sub-Total: Cable & Connectors Installation Hardware & Accessories Costa Mesa Sanitary District Board Room AV upgrades TV Typical of 1 - Proposal Includes 1 Equipment Rack Hardware (Lacing Bars, Blanks, Vents, etc.) Our proposal is based on the following assumptions: •Any owner-furnished Equipment (OFE) is in good working order and is covered under separate warranty or service contract. •Work will take place during normal business hours, Monday through Friday and excluding Western Audio Visual holidays. •Shipping charges are for standard ground shipping and DO NOT include expedited shipping charges The following is NOT included in Western Audio Visual's scope of work: •All conduit, high voltage wiring panels, breakers, relays, boxes, receptacles, etc. o Backing for wall mounted displays. •Concrete saw cutting and / or core drilling. •Fire wall, ceiling, roof and ﬂoor penetration. •Necessary sheet rock replacement and or repair. •Necessary ceiling tile or T-bar modiﬁcations, replacement and/or repair. •Any and all millwork (moldings, trim, etc.). •Painting and patching. •Permits (unless speciﬁcally provided for elsewhere in the contract). •HVAC and plumbing relocation. •Firestopping. Room ready conditions (must be met prior to installation of electronic equipment). The following items constitute a room ready condition: •120V Line-Voltage Power •All Conduits in Place •Sheetrock and Painting complete •Furniture & Millwork Installed •Floor Surfaces Installed •T-Bar Ceilings Installed •Ensure Security for AV installation areas o Phone Lines Activated. •Satellite or Cable Television Receivers Installed by Provider. IMPORTANT: These conditions have a DIRECT impact on our ability to perform work onsite. Owner acknowledges that ensuring room ready conditions are out of Western Audio Visual’s control and that any delays in meeting these conditions will push back the scheduled AV completion date. Western Audio Visual will not be required to work outside of normal business hours, holidays or weekends to make up time for such delays. At the Owner’s request Western Audio Visual will provide a separate price quote for overtime, holiday or weekend work if feasible.   CLARIFICATIONS AND ASSUMPTIONS EXCLUSIONS PRE-INSTALLATION REQUIREMENTS (Responsibility of Owner) Western Audio Visual will provide a turnkey multimedia system to include equipment, implementation and warranty. Our Installation includes engineering, coordination and labor for display, video, audio, smart control systems and related equipment to include required plates, connectors and cables. System Engineering, including: •Preparation of system functional interconnection diagrams, circuit details, and system functional as-built drawings. •Facility and equipment location drawings. Project Management, including: •Attendance at construction / coordination meetings with the client’s technical representatives and construction team. •Development of project schedule and oversight of the Western Audio Visual team. •Logistical oversight of equipment procurement, staging and onsite delivery. •System implementation monitoring. •Assure ﬁnal punch list items are completed. •Submit closeout documentation, including: customized control system operations manuals and source code (if applicable), equipment operations manuals, as-built wiring diagrams and ﬁnal equipment list. •Coordinate end-user training on systems operation. Installation Shop Labor, including: •Building of all custom cables. •Assembling equipment rack. •Mounting equipment within rack and wiring interconnects within rack. •Testing components within rack for proper operation and fabrication of custom wall plates and/or custom electronic devices, etc. Field Labor, including: •Pull, label, and bundle cables within the rooms. •Terminating of all cable •Mounting and terminating wall plates. •Installing structural systems for multimedia equipment. •Mounting equipment in millwork, walls, ﬂoors and ceilings. o System level testing and de-bugging. •Site clean up and rubbish disposal. Field Engineering, including services required after the installation is complete including the following: •Adjusting and balancing audio gain settings on rack equipment. •Upload and test control system code. •Performing thorough test and create punch list for project manager. •Mark and record ﬁnal settings. •Assure that the ﬁnished system meets the design criteria and functions per the developed concept. o Provide end-user training on proper operation of system.  SYSTEM IMPLEMENTATION Western Audio Visual warrants the Audiovisual System furnished to be free from defects in workmanship (i.e. cables, connections, structures) failure for a period of 1 Year from the date of acceptance or ﬁrst beneﬁcial use, whichever occurs ﬁrst. Warranty service for such defects will be handled in a reasonable and timely manner from the time of notiﬁcation to Western Audio Visual by the Owner or their agent. Manufacturer's equipment warranties are of varying lengths (usually 90 days to 1 year). Western Audio Visual will warranty this equipment for the term established by the manufacturer on a depot basis only. Warranty does not apply to any product that has been subject to misuse, neglect, accident or operational error. Preventative Maintenance An Western Audio Visual qualiﬁed technician shall perform pro-actively scheduled preventative maintenance for the Covered Equipment. All of the Covered Equipment will be cleaned, tested, adjusted, and aligned for optimum system performance. A written document shall be provided detailing all services performed, observations, new settings created, any recommendations for equipment replacement and/or upgrades, and any malfunctions found with our recommended solution upon completion of each such visit. E-mail & Telephone Response Times Requests for service & support submitted either via e-mail and/or telephone will receive a response or call-back within the response time guaranteed by the Program Level. Telephone Technical Support An Western Audio Visual qualiﬁed technician shall be available for telephone technical support during the normal business hours (PPM**) of Monday - Friday, 8:00 am - 5:00 pm. On-site Technical Support Responses For reported issues that cannot be resolved via technical telephone support, an Western Audio Visual qualiﬁed technician shall be available as required for an on-site technical response. Each Program Level allots for a number of responses per year in association with service & support requests, and guarantee that a qualiﬁed technician shall be on-site within a speciﬁed timeframe upon receipt of the initial call. There shall be no charge for any on-site service performed during the normal business hours (PPM**) of Monday - Friday, 8:00 am - 5:00 pm. Additional responses in excess of the allotted number per the Program Level shall be charged at $120.00 per technician, per hour. There is a 2-hour minimum for each response. Responses requested by the Client outside of normal business hours (Non-PPM***) shall be charged at $180.00 per technician, per hour. There is a 2-hour minimum for each response outside of normal business hours.  STANDARD WARRANTY EXTENDED WARRANTY & MAINTENANCE AGREEMENT Complete Equipment Repair and/or Replacement* If malfunctioning equipment is found to be the cause of a failure in the system, the equipment shall be repaired and/or replaced to keep the system in good working condition. In addition, all labor for the repair and/or replacement of the covered equipment is included. There shall be no charge for shipping to and from the manufacturer if shipped using standard ground shipping; the cost for expedited shipments shall be charged to Client at actual cost. Manufacturer Software Updates/Upgrades Manufacturer updates released to optimize equipment performance are installed and updated during either a technical support visit or regularly scheduled preventative maintenance visit. Please note that Polycom & Cisco video-conferencing products require that an additional manufacturer support program be purchased for each product speciﬁcally in order to have full access to all software updates released. Software updates for such products will be chargeable if they are not covered under the additional manufacturer support program. Optional User System Training At client’s request, Western Audio Visual will perform a basic system operation training to retrain core users, or educate new users. The trainings included are either annually or bi-annually, and are a 1-hour session each. Manufacturer Repair Case Management Western Audio Visual shall facilitate the repair and/or replacement of the equipment with the appropriate manufacturer. Systems Operator At client's request, Western Audio Visual will provide a knowledgeable technician familiar with the installed system to serve as a systems operator. The cost shall be at a discounted rate of $95.00 per technician, per hour during the normal business hours (PPM**) of Monday – Friday, 8:00 am - 5:00 pm, and/or $125 per technician, per hour outside of normal business hours (Non-PPM***).Labor for Projector Lamp Replacement At client’s request, Western Audio Visual will perform projector lamp replacements to ensure proper installation and exchange per the manufacturer’s recommendations. The lamp life must be in excess of 90% the rated lamp life, or a lamp warning indication must be displayed. Lamp ﬁlters will be cleaned and lamp life timers will be reset as well. The customer is responsible for the cost and/or providing the replacement lamp. Labor for Projector Lamp Replacement At client’s request, Western Audio Visual will perform projector lamp replacements to ensure proper installation and exchange per the manufacturer’s recommendations. The lamp life must be in excess of 90% the rated lamp life, or a lamp warning indication must be displayed. Lamp ﬁlters will be cleaned and lamp life timers will be reset as well. The customer is responsible for the cost and/or providing the replacement lamp. Notes: *Some restrictions may apply, please see the exclusions for additional information. **Principle Period of Maintenance (PPM): Deﬁned as the normal business hours of Monday – Friday, 8:00 am – 5:00 pm (PST), excluding Western Audio Visual holidays. ***Non-Principle Period of Maintenance (Non-PPM): Deﬁned as all hours outside of normal business hours, Monday – Friday, Saturdays, & Sundays. For additional sites, rooms, and/or equipment that are not covered an Western Audio Visual service contract, a minimum fee of $210.00 will apply. This fee includes 2-hours of labor and travel. Each additional hour thereafter will be charged at $95.00. EXTENDED WARRANTY & MAINTENANCE AGREEMENT (Continued...) 2 EXTENDED WARRANTY PLANS SERVICE PLUS BENEFITS PROACTIVE PREVENTATIVE MAINTENANCE VISITS EMAIL & TELEPHONE RESPONSE TIMES (PRINCIPLE PERIOD OF MAINTENANCE**) TELEPHONE TECHNICAL SUPPORT (PRINCIPLE PERIOD OF MAINTENANCE**) ON-SITE TECHNICAL SUPPORT RESPONSES (PRINCIPLE PERIOD OF MAINTENANCE***) ON-SITE TECHNICAL SUPPORT RESPONSES (NON-PRINCIPLE PERIOD OF MAINTENANCE***) COMPLETE EQUIPMENT REPAIR AND/OR REPLACEMENT GROUND SHIPMENT EXPEDITED SHIPMENT MANUFACTURER SOFTWARE UPDATES/UPGRADES OPTIONAL USER SYSTEM TRAINING PRIORITY SERVICE STATUS MANUFACTURER REPAIR CASE MANAGEMENT SYSTEMS OPERATOR LABOR FOR PROJECTOR LAMP REPLACEMENT DISCOUNTED PURCHASE ON PROJECTOR L A M P S UP TO FOUR (4) VISITS PER YEAR RESPONSE WITHIN FOUR (4) HOURS INCLUDED 12 BUSINESS HOURS $120.00 PER TECH/HOUR, 3-HOUR MINIMUM, $180.00 AFTER HOURS, $240.00 SAT. & SUN. INCLUDED INCLUDED ACTUAL COST INCLUDED INCLUDED, TWO (2) SESSIONS INCLUDED INCLUDED $95.00 PER TECH/HOUR INCLUDED 15% Discount