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Minutes - Board - 2021-04-26COSTA MESA SANITARY DISTRICT MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING APRIL 26, 2021 Note: This meeting was conducted utilizing teleconferencing pursuant to Government code Section 54952.2 and the Governor's Executive Orders in effect waiving some of the requirements of that Section. Members present Arlene Schafer, Art Perry, Bob Ooten, Brett Eckles, Mike Scheafer Members absent None Staff present Scott Carroll (General Manager), Noelani Middenway (District Clerk & Public Information Officer), Alan Burns (District Counsel), Marc Davis (District Treasurer), Mark Esquer (District Engineer), Kaitlin Tran (Finance Manager), Dyana Bojarski (Administrative Services Manager), Gina Terraneo (Management Analyst II) Others present Brooke Jones (Yorba Linda Water District) Cindy Brenneman (Citizens Advisory Committee Member and District resident) Mike Carey (CR&R Environmental Services and District resident) Judith Gielow (Citizens Advisory Committee Member and District resident) Sue Lester (Citizens Advisory Committee Member and District resident) Meeting called to order at 4:30 P.M. A. OPENING ITEMS Procedural: 1. Call to Order — President Ooten COSTA MESA SANITARY DISTRICT PAGE 2 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 26, 2021 President Ooten called the meeting to order at 4:30 P.M. Procedural: 2. Pledge of Allegiance — President Ooten President Ooten led the Pledge of Allegiance. Procedural: 3. Invocation — Vice President Scheafer Vice President Scheafer led the Invocation. Procedural: 4. Roll Call - (If absences occur, consider whether to deem those absences excused based on facts presented for the absence — such determination shall be the permission required by law.) District Clerk and Public Information Officer, Noelani Middenway, conducted roll call and noted that President Ooten, Vice President Scheafer, Secretary Schafer, Director Perry, and Director Eckles were present at this time. Procedural: 5. Announcement of Late Communications - Unless directed otherwise by the Board of Directors, all actions shall be based on/memorialized by the latest document submitted as a late communication. None at this time. Procedural: 6. Ceremonial Matters and Presentations. None at this time. B. PUBLIC COMMENTS Procedural: 1. Public Comments President Ooten opened public comments. District resident, Sue Lester, stated that she participated in the District's Citizens Environmental Protection Academy (CEPA). She complimented District staff and other participating agencies for the presentation. She COSTA MESA SANITARY DISTRICT PAGE 3 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 26, 2021 shared that she has attended the District's in -person CEPA events in the past and stated that this year's virtual CEPA captured all relative information and condensed it into a video. She inquired about Mesa Water District's lack of participation and noted that the Orange County Water District (OCWD) and Irvine Ranch Water District (IRWD) were present. She inquired about the current vacancy on the Citizens Advisory Committee (CAC). District resident, Mike Carey, expressed recognition for CEPA and congratulated District staff. He announced that the Orange Coast College (OCC) Recycling Center will re -open next Tuesday, May 4, 2021. Director Perry stated that the District will be accepting new applications for the CAC due to the recent vacancy. General Manager, Scott Carroll, confirmed that the District will have another recruitment for the CAC vacancy. He stated that the District asked Mesa Water District to participate in CEPA, but that they declined the invitation. He shared that they donated some materials to the CEPA giveaways. President Ooten inquired if the District reached out to Mesa Water District to participate in their 2021 CEPA. Mr. Carroll confirmed that they were invited to participate. Hearing no additional comments, President Ooten closed public comments. C. CONSENT CALENDAR Action (Consent): 1. Approve Consent Calendar Recommendation: That the Board of Directors approves the Consent Calendar as presented. Action (Consent), Minutes: 2. Approve the Board of Directors Study Session Minutes of March 9, 2021 Recommendation: That the Board of Directors approves the meeting minutes as presented. COSTA MESA SANITARY DISTRICT PAGE 4 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 26, 2021 Action (Consent), Minutes: 3. Approve the Board of Directors Regular Meeting Minutes of March 22, 2021 Recommendation: That the Board of Directors approves the meeting minutes as presented. Action (Consent), Minutes: 4. Adopt Warrant Resolution No. CMSD 2021-10 Approving District Warrant Registers Recommendation: That the Board of Directors adopts Warrant Resolution No. CMSD 2021-10 approving District warrants for the Month of March in the amount of $1,031,471.47. Action (Consent): S. Approve the Directors' Compensation and Reimbursement of Expenses Recommendation: That the Board of Directors approves the compensation and reimbursement of expenses as presented. Action (Consent): 6. Approve Payroll Transparency Disclosure for March 2021 Recommendation: That the Board of Directors approves and files this report. Action (Consent): 7. Approve the preparation of a warrant to CR Transfer in the amount of $217,577.56 for March 2021 recycling and disposal services in the April 2021 warrant register Recommendation: That the Board of Directors approves the preparation of a warrant to CR Transfer in the amount of $217,577.56 for March 2021 recycling and disposal services to be ratified in the April 2021 warrant register. Action (Consent): 8. Accept the occupancy count as presented as 23,008 and direct staff to prepare a warrant to CR&R Environmental Services for $238,443.41 for March 2021 collection Recommendation: That the Board of Directors accepts the occupancy count as presented using 23,008 as the correct number of active units and direct staff to prepare a warrant to CR&R Environmental Services for March 2021 collection based on this occupancy report so long as the contractor fulfills the obligations of the agreement in the amount of $238,443.41 to be ratified in the April 2021 warrant list. Action (Consent): 9. Receive and File the March 2021 Organics Tonnage Report Recommendation: That the Board of Directors receives and files this report. COSTA MESA SANITARY DISTRICT PAGE 5 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 26, 2021 Action (Consent): 10. Receive and File the March 2021 Solid Waste Diversion Report Recommendation: That the Board of Directors receives and files this report. Action (Consent): 11. Receive and File the March 2021 Contracts Signed by the General Manager Recommendation: That the Board of Directors receives and files this report. Motion: To approve the Consent Calendar as presented Motion by Art Perry, second by Arlene Schafer. Final Resolution: Motion Carries 5-0 Aye: Arlene Schafer, Art Perry, Bob Ooten, Brett Eckles, Mike Scheafer There was no further discussion. D. PUBLIC HEARINGS None at this time. E. GENERAL MANAGER'S REPORTS Action: 1. Provide Direction Regarding Wastewater Maintenance Staffing and Equipment Needs Recommendation: That the Board of Directors takes the following action: 1. Direct staff to budget for a Wastewater Maintenance Supervisor position in the FY 2021-22 Budget 2. Direct staff to report back after conducting a sewer rate study to consider adjusting the FY 2022-23 Budget for the following expenditures: a. Two additional wastewater maintenance workers b. One combination sewer cleaning unit c. One utility pickup truck Mr. Carroll stated that on March 9, 2021, District staff presented their recommendation to hire two additional Wastewater Maintenance Workers and purchase additional wastewater equipment. He added that the Board requested more information, which is addressed in the staff report. He reported that the District averages about $10,000 in staff overtime costs per COSTA MESA SANITARY DISTRICT PAGE 6 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 26, 2021 year. He noted that for Fiscal Year 2020-2021, staff overtime will cost less than $5,000. He added that it is difficult to predict overtime costs due to unforeseen public and private sanitary sewer overflows (SSO) and sewer repairs. He stated that hiring additional workers will help prevent staff burnout from on -call services. He reported that contract work for wastewater services is estimated to be reduced by approximately 10% due to the hiring of two additional workers. He discussed the Asset Replacement Fund. He addressed the District's wastewater recruitment issues. He shared that the District is contracting with a temp agency, Operational Technical Services (OTS), and discussed their conversion fees and hourly rates. He reviewed the advantages and disadvantages of recruiting temporary employees rather than hiring direct applicants. Director Perry asked if District benefits and standby duties apply to temporary workers. Mr. Carroll clarified that benefits are paid by OTS and that temporary workers are eligible for on -call duties. He noted that on -call duties depend on a worker's proximity to the District. He discussed the District's cleaning frequency and reported that the wastewater staff has recommended to continue their 18-month cleaning schedule. He reviewed the average number of SSOs for neighboring agencies. He discussed the Wastewater Department's cleaning productivity and the disadvantages of using a Ramjet unit. He stated that the wastewater staff does not recommend purchasing a water recycling combination sewer unit, which uses wastewater to clean sewer pipes. He noted that this unit is expensive and requires frequent maintenance and repairs. He discussed the use of a jetscan to increase the District's cleaning productivity. He added that the District's current budget does not have enough revenue to fund these expenses. He recommended that the District perform a Wastewater Rate Study in Fiscal Year 2021-2022. Director Perry inquired if the District's current budget has any funds available for these purchases. Mr. Carroll stated that the District could purchase the sewer combination truck with the wastewater fund balance, but he recommended to purchase the equipment after a Wastewater Rate Study is performed. COSTA MESA SANITARY DISTRICT PAGE 7 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 26, 2021 Director Perry inquired if there is any funding available for hiring additional workers. Mr. Carroll stated that there is no available funding for additional staffing. Director Eckles inquired about OTS and how long the Wastewater Maintenance Worker II position been vacant. Administrative Services Manager, Dyana Bojarski, stated that the vacant position has been open for several months. She noted that the District previously recruited for a Wastewater Maintenance Worker I, but had no success. She added that the District is having trouble finding candidates that meet the qualifications for the Wastewater Maintenance Worker II position. Mr. Carroll stated that the District does not usually use a recruitment firm for wastewater staffing. He discussed the benefits of utilizing OTS. He noted that the District will sometimes use a recruitment firm for executive or management level positions. Director Eckles inquired about the impact of hiring additional staff on the District's rate of overtime and contract work. Mr. Carroll stated that the District utilized wastewater contractors due to unscheduled staff leave and vehicle repairs. He added that hiring additional staff will reduce overtime costs and improve cleaning frequency. Director Eckles asked if the District's proposed budget for Fiscal Years 2021- 2022 and 2022-2023 included the current vacant position in the Wastewater Department. Mr. Carroll confirmed that it includes the current vacancy but not the request for two additional staff. Vice President Scheafer expressed support for utilizing OTS to recruit new staff members. He inquired about District staffs recommendations in the staff report. COSTA MESA SANITARY DISTRICT PAGE 8 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 26, 2021 Mr. Carroll clarified that District staff is recommending the jetscan but not the water recycling combination sewer unit. President Ooten stated that, in reviewing the performance charts, the District has successfully met their cleaning goal. He added that he does not support hiring two additional wastewater workers. He recommended hiring one additional staff member that is properly equipped. He discussed a few details regarding the performance charts. He stated that the District should be able to clean its entire sewer system with five staff members. He noted that the District has historically cleaned its system with only four staff members. He expressed support for utilizing OTS. Mr. Carroll clarified that President Ooten is referring to the performance charts in Item E5. He stated that the District achieved their cleaning goal with the help of contractors. He reviewed the wastewater staffing levels. He noted that additional staff could help with closed circuit televising (CCTV) and on - call duties. He added that he is concerned about the current staff members getting burnt out from their on -call duties. President Ooten stated that the District purchased the CCTV trailer for emergency uses. He added that it will be difficult to attract and retain six staff members. Director Eckles recommended filling the current vacancy with the help of OTS and budgeting for a Wastewater Maintenance Supervisor position. He stated that the District does not have the necessary funding to hire two additional workers currently. Discussion followed regarding the current vacancy in the Wastewater Department. Vice President Scheafer stated that the District will consider hiring two additional workers after a Wastewater Rate Study is performed. Mr. Carroll confirmed that the two additional positions are not included in the proposed budget. He stated that if the Board approves this item with District staffs recommendations, then the two additional positions will be factored into the Wastewater Rate Study. He added that the rate study will COSTA MESA SANITARY DISTRICT PAGE 9 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 26, 2021 result in a proposed rate structure for the Board to consider. He clarified that the budget can be adjusted to include the two additional positions. Vice President Scheafer inquired about the recommended equipment purchases. Mr. Carroll stated that if the District is not hiring additional staff, then the extra equipment is unnecessary. He added that the District can purchase the additional equipment as a spare. Director Perry asked if the District has the funds to hire a worker through OTS. Mr. Carroll stated that the District has enough funds to utilize OTS for five months. Director Perry and Vice President Scheafer expressed support for utilizing OTS. Director Eckles clarified that OTS will be helping the District fill its current vacancy. Director Perry stated that OTS will provide the District with a temporary worker to fill the vacancy. He added that if that worker is a good fit for the District, then he or she can be hired. He noted that the District can also hire someone directly to replace the temporary worker. President Ooten stated that the District will be performing a Wastewater Rate Study next fiscal year, which will help determine if the District should hire one or two additional workers. Mr. Carroll reviewed the recommendations provided by the Board. He stated that the District will be filling the current vacancy with a temporary worker from OTS. He added that if that worker is a good fit, then the District will make a formal offer. He stated that the Board has advised to include two additional workers and the additional wastewater equipment in the Wastewater Rate Study for next fiscal year. COSTA MESA SANITARY DISTRICT PAGE 10 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 26, 2021 There was no further discussion. Action: 2. Select CMSD Banner for Placement on CR&R Refuse Trucks Recommendation: That the Board of Directors picks banner option 1a or 1b and direct CR&R to place the banner on all their side -loader refuse trucks servicing the District. Mr. Carroll shared the current banner that has been on CR&R's trucks for the past several years. He stated that CR&R is concerned that the banner is affecting their branding capabilities. He noted that the District's contract with CR&R stipulates that CR&R must place a District banner on their trucks. He presented two designs for a new banner that were drafted by the District's communications support and strategy consultant, Tripepi Smith. Director Perry stated that he prefers option 1a with the white background. Ms. Middenway noted that there are four design options for consideration. Vice President Schafer stated that he prefers option 2 with the global image. Director Eckles recommended to combine the designs of option 1a and 2 to create a new design with a white background. The Board expressed support for Director Eckles' recommendation. There was no further discussion. Action: 3. CMSD Membership to the Santa Ana River Flood Protection Agency Recommendation: That the Board of Directors receives and files this report. Mr. Carroll stated that this item addresses the District's initial decision to join the Santa Ana River Flood Protection Agency (SARFPA). He shared that, according to his research, former District Engineer, Rob Hamers, recommended to join SARFPA because there are two pump stations and a neighborhood within the District's service area that are susceptible to flooding. He noted that he suspects that Mr. Hamers was referring to the Mesa Verde neighborhood and the Adams Avenue and Gisler Avenue pump stations. He stated that, due to the improvements made by SARFPA, the areas COSTA MESA SANITARY DISTRICT PAGE 11 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 26, 2021 surrounding the Adams Avenue and Gisler Avenue pump stations no longer require flood insurance. He added that it costs $1,400 per year for a SARFPA membership. Director Perry stated that SARFPA will be ending in about one to two years due to their flood zone improvements. He expressed support for remaining in SARFPA until its work has concluded. He noted that SARFPA is still working on raising the Prado Dam about 28 feet to ensure about 100 years of protection against flooding. President Ooten expressed support for Director Perry's suggestion. He added that SARFPA is working on raising the spillway for the Prado Dam. Director Eckles inquired about the cost of SARFPA and how it benefits the District and its ratepayers. He recommended to discontinue the District's membership to reduce the District's overall budget. Vice President Scheafer shared that he works regularly with the Federal Emergency Management Agency (FEMA) and the National Flood Insurance Program (NFIP). He stated that SARFPA has a greater ability to interact with FEMA, NFIP, and the United States Army Corps of Engineers. He expressed support for SARFPA and noted that the District's membership has helped to advocate for its Mesa Verde constituents, who no longer have to buy flood insurance. He stated that being a member of SARFPA is worth the $1,400 fee. Secretary Schafer expressed support for continuing the District's SARFPA membership for another year. There was no further discussion, and the report was received. Action, Receive and File: 4. Receive and File the Third Quarter Budget Review of FY 2020-21 Recommendation: That the Board of Directors receives and files this report. Finance Manager, Kaitlin Tran, presented the budget review for Quarter 3 as of March 30, 2021. She stated that District staff is projecting savings in expenditures in the Solid Waste and Wastewater funds. She discussed the projected savings and overages of a few individual accounts. COSTA MESA SANITARY DISTRICT PAGE 12 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 26, 2021 President Ooten thanked Ms. Tran for her report. There was no further discussion, and the report was received. Action, Receive and File: 5. Receive and File Annual Performance Measurement Report — First Quarter Recommendation: That the Board of Directors receives and files this report. Mr. Carroll stated that this report reflects data collected in January 2021 through March 2021. He noted that he will re -format the report after Quarter 2 so that it is easier to understand and more accurately compares data that was collected in 2019 and 2020. Vice President Scheafer inquired about the District's experience modification (EMOD) rate. Mr. Carroll stated that the District can provide more staff training to reduce its EMOD rate, but he noted that some workplace accidents are not preventable. He shared that the District experienced a few unforeseen accidents last year. He stated that, when injuries occur, the District re-trains its staff members on related tasks. Discussion followed regarding the EMOD rate and workers' compensation. Director Eckles shared some information about his company and stated that profit share and compensation bonuses can be good motivators for employee safety. He added that employees can be incentivized to work safer with additional equipment and other extrinsic motivators. He inquired about page 28 of the report, which discusses the annual solid waste rate increase. Mr. Carroll stated that the percentage indicated in the report is based on the Solid Waste Rate Study that was performed a few years ago. He noted that the wastewater rate has been stable for the past several years. There was no further discussion, and the report was received. COSTA MESA SANITARY DISTRICT PAGE 13 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 26, 2021 Action, Receive and File: 6. Receive and File 2020-25 Strategic Plan Quarterly Update — FY 2020-21 V Quarter Recommendation: That the Board of Directors receives and files this report. Mr. Carroll presented the report for review. He stated that the District tracks its Strategic Plan progress by accomplishing specific goals. Vice President Scheafer inquired about the District's Compost Giveaway event. Mr. Carroll stated that the Compost Giveaway event occurs in partnership with CR&R. He shared that the District hosted one in 2019, but that the event was put on hold for 2020 and 2021 due to precautions set by Orange County health officials. Vice President Scheafer inquired about the District's Medication Drop Box. Mr. Carroll stated that the Medication Drop Box at District Headquarters has been removed from the District's budget. He shared that local police departments are now accepting medications. President Ooten inquired if the District will help promote the new information regarding medication disposal. He suggested for the City of Costa Mesa to include this information on their social media platforms. Mr. Carroll confirmed that District staff will promote that information. There was no further discussion, and the report was received. F. ENGINEER'S REPORTS Action, Receive and File:1. Receive and File the Monthly Capital Improvements Project Status Report Recommendation: That the Board of Directors receives and files the report. There was no discussion, and the report was received. Action: 2. Award Contract for Project #326 19th Street Pump Station Sewer Force Main Replacement COSTA MESA SANITARY DISTRICT PAGE 14 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 26, 2021 Recommendation: That the Board of Directors: 1. Award a contract for installing two force mains to the lowest responsive and responsible bidder, GCI Construction, Inc., in the amount of $297,000; and 2. Approve a contingency of 10% in the amount of $29,700. Director Eckles asked to recuse himself from this discussion because one of the bidding contractors might be a subsidiary of the contractors that he works with privately. President Ooten requested to excuse Director Eckles from the meeting for this item. Ms. Middenway placed Director Eckles in the Zoom waiting room at 5:48 p.m. District Engineer, Mark Esquer, recited the staff report's recommendation. He discussed the project details. He stated that District staff recommends installing dual force mains instead of a single force main for redundancy purposes. He shared the range of bids and the engineer's estimate. He recommended to award the contract to GCI Construction, Inc. Director Perry inquired about which direction the contractor will be performing the work. Mr. Esquer stated that he is unsure about the direction from which the construction will begin, but that he can share the Board's preference with the contractor. He added that he would typically start from the pump station and move upstream to the discharge point. He noted that contractors will usually perform the work in whichever manner is least expensive. Discussion followed regarding the construction plans. Motion: To award a contract for installing two force mains to the lowest responsive and responsible bidder, GCI Construction, Inc., in the amount of $297,000 and to approve a contingency of 10% in the amount of $29,700. Motion by Art Perry, second by Arlene Schafer. Final Resolution: Motion Carries 4-0-1 Aye: Arlene Schafer, Art Perry, Bob Ooten, Mike Scheafer Abstain: Brett Eckles COSTA MESA SANITARY DISTRICT PAGE 15 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 26, 2021 Director Eckles re-entered the meeting at 5:54 p.m. President Ooten shared the Board's decision with Director Eckles. There was no further discussion. G. TREASURER'S REPORTS Action: 1. Approve the Investment Report for the Month of March 2021 Recommendation: That the Board of Directors approves the Investment Report for the month of March 2021. District Treasurer, Marc Davis, presented report details and discussed the market trends for the year. Director Eckles stated that the overall market has performed well. He inquired about the main impacts to the District's portfolio over the past year. Mr. Davis stated that, other than the COVID-19 pandemic, the District's portfolio is impacted by its limited range of investments. He shared that, according to the California Government Code, the District can only invest in fixed income securities. He added that the District's primary investments are in U.S. government agency securities and negotiable certificates of deposit. He noted that the Board has required that at least 20% of the District's portfolio must mature within one year. He stated that the Board will be discussing the District's Investment Policy at the June Board meeting. Motion: To approve the Investment Report for the month of March 2021. Motion by Mike Scheafer, second by Arlene Schafer. Final Resolution: Motion Carries 5-0 Aye: Arlene Schafer, Art Perry, Bob Ooten, Brett Eckles, Mike Scheafer There was no further discussion. H. ATTORNEYS REPORTS COSTA MESA SANITARY DISTRICT PAGE 16 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 26, 2021 ._--..-_....._._-- District Counsel, Alan Burns, shared that a Supreme Court case was decided related to solid waste rates. Director Eckles recommended for District staff to explore alternatives to support legislation through the District's lobbying efforts. President Ooten stated that he expects that the California Special Districts Association (CSDA) will be addressing this issue. There was no further discussion. I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code S3232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day's service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation. 1. Orange County Sanitation District (OCSD) - (President Ooten) President Ooten shared that he attended an OCSD Operations Committee meeting, which discussed aging infrastructure projects and OCSD's plan to build a new headquarters. He added that he attended his first Groundwater Replenishment System (GWRS) meeting and his third OCSD strategic planning session. 2. Santa Ana River Flood Protection Agency (SARFPA) - (Director Perry) Director Perry stated that there was no SARFPA meeting this month. 3. Independent Special Districts of Orange County (ISDOC) - (Secretary Schafer) Secretary Schafer shared that ISDOC had a meeting on March 2, 2021. She stated that ISDOC's upcoming guest speaker is Rick Francis, who used to work for the City of Costa Mesa. She noted that he will be speaking about the COSTA MESA SANITARY DISTRICT PAGE 17 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 26, 2021 Santa Ana airport. She stated that ISDOC has a meeting scheduled for April 29, 2021. 4. California Special Districts Association (CSDA) - (Secretary Schafer) Secretary Schafer shared that CSDA Legislative Days will be taking place on May 18-19. She added that Legislative Days will highlight two speakers: Brooke Tones from Yorba Linda Water District and former Senator Dick Ackerman. She discussed the nominations for CSDA awards. S. Special District Risk Management Authority (SDRMA) - (Director Scheafer) Vice President Scheafer stated that he will have a report of SDRMA next month. 6. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. SS, Operations Code Section 3.01.030 Secretary Schafer discussed all meetings that she attended in March 2021. She shared that she attended the ribbon cutting ceremony for the Costa Mesa Bridge Shelter. President Ooten stated that he attended the Water Advisory Committee of Orange County (WACO) meeting. He expressed support for Ms. Lester's public comments regarding CEPA. He expressed recognition for Mike Balliet's Senate Bill (SB) 1383 presentation at CEPA. He shared that he met with Senator Dave Min on April 23, 2021 with Mr. Carroll and Vice President Scheafer. He added that he will be attending the ISDOC meeting on April 29, 2021. He announced that the April Liaison Committee meeting has been postponed. Vice President Scheafer shared that he is the ISDOC representative on the Orange County Council of Governments (OCCOG), which had a meeting last Thursday and discussed the issue of affordable housing. He shared that the City of Costa Mesa does not attend the OCCOG meetings. He inquired about the effects of affordable housing on the District's fixture fees. He shared information about the nonprofit organization, Abound Food Care, which is working with local cities to recognize the organic waste element of SB 1383. COSTA MESA SANITARY DISTRICT PAGE 18 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 26, 2021 President Ooten noted that the OCSD meetings that he attends are not eligible for reimbursement by the District. He discussed the issue of organic waste diversion. Discussion followed regarding the rescheduling of the Liaison Committee meeting. Ms. Middenway stated that the City of Costa Mesa is unable to meet on April 30, 2021 for the Liaison Committee meeting. She stated that the committee is looking to schedule the meeting for Friday, May 7, 2021 at 7:30 a.m. Vice President Mike Scheafer expressed frustration regarding the Newport Mesa Unified School District's (NMUSD) lack of participation in the Liaison Committee meetings. Director Perry discussed the City of Costa Mesa's sustainability reporting. There was no further discussion. T. OLD BUSINESS None at this time. K. NEW BUSINESS None at this time. L. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS Discussion: 1. Oral Communications and Director Comments Secretary Schafer shared that the District is featured in the centerfold of CSDA's most recent magazine issue. She expressed recognition for CEPA. President Ooten shared that CEPA is available to the public for viewing. COSTA MESA SANITARY DISTRICT PAGE 19 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD APRIL 26, 2021 Director Eckles and President Ooten expressed appreciation to Ms. Tran for her hard work on the budget. Director Eckles shared that NMUSD schools have reopened for students to return to class. Discussion followed regarding the rescheduling of the Liaison Committee meeting. Director Perry noted that there is a WACO meeting on May 7, 2021. There was no further discussion. M. ADJOURN TO CLOSED SESSION No closed session. N. RECONVENE TO OPEN SESSION AND REPORT OF ACTION TAKEN No closed session. O. CLOSING ITEMS Procedural: 1. Adjourn President Ooten adjourned the meeting at 6:26 P.M. Arlene Schafer Secretary Bob Ooten President a