2021_04_26_boardMonday, April 26, 2021
Board of Directors Regular Meeting
Time: 4:30 P.M.
IMPORTANT NOTICE REGARDING APRIL 26, 2021 REGULAR BOARD MEETING
This meeting is being conducted utilizing teleconferencing and electronic means consistent
with State of California Executive Order N-29-20 dated March 17, 2020, regarding the COVID-
19 pandemic.
***
The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which
will be made available at the start of the meeting) or by visiting
www.youtube.com/CostaMesaSanitary. In accordance with Executive Order N-29-20, the
public may only view the meeting online and not in the District's Board Room.
***
To participate in the meeting by computer:
1. Copy and paste the following into your browser - https://us02web.zoom.us/join
2. Enter the Meeting ID number - 832 0989 2356
3. Click "Join."
***
To join the meeting with a mobile device:
1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store
(for Apple devices)
2. Open the Zoom app. Select "Join a Meeting."
3. Enter Zoom Meeting ID. Select "Join Meeting."
***
To join the meeting by phone:
1. Call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 832 0989 2356#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass
this step.
***
Public Comments: Members of the public can submit any comments in writing for the Board
of Directors' consideration by sending them to the District Clerk, Noelani Middenway, at
nmiddenway@cmsdca.gov. Those comments will be made part of the official public record of
the meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made
part of the agenda packet. If any document or other writing pertaining to an agenda item is
distributed to all or a majority of the Board after the packet is prepared, a copy of that
writing may be obtained from the District Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48
hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
1. Call to Order - President Ooten
2. Pledge of Allegiance - President Ooten
3. Invocation - Vice President Scheafer
4. Roll Call - (If absences occur, consider whether to deem those absences excused based on facts
presented for the absence – such determination shall be the permission required by law.)
5. Announcement of Late Communications - Unless directed otherwise by the Board of Directors, all
actions shall be based on/memorialized by the latest document submitted as a late communication.
6. Ceremonial Matters and Presentations
B. Public Comments - This time has been set aside for persons in the audience to make
comments on items within the subject matter jurisdiction of the Costa Mesa Sanitary District
that are not listed on this agenda. Members of the public will have the opportunity to address
the Board of Directors about all other items on this agenda at the time those items are
considered. Under the provisions of the Brown Act, the Board of Directors is prohibited from
taking action on oral requests but may refer the matter to staff or to a subsequent meeting.
The Board of Directors will respond after public comment has been received. Please state
your name. Each speaker will be limited to four (4) continuous minutes.
1. Public Comments
C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be
routine and may be acted upon by one motion after public comment has been received. Only
Board of Directors may pull an item for discussion. Reading of resolutions is waived and they
will be adopted and numbered. Now is the time for those in the audience who wish to speak
to items listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
1. Approve Consent Calendar
2. Approve the Board of Directors Study Session Minutes of March 9, 2021
3. Approve the Board of Directors Regular Meeting Minutes of March 22, 2021
4. Adopt Warrant Resolution No. CMSD 2021-10 Approving District Warrant Registers
5. Approve the Directors' Compensation and Reimbursement of Expenses
6. Approve Payroll Transparency Disclosure for March 2021
7. Approve the preparation of a warrant to CR Transfer in the amount of $217,577.56 for March 2021
recycling and disposal services in the April 2021 warrant register
8. Accept the occupancy count as presented as 23,008 and direct staff to prepare a warrant to CR&R
Environmental Services for $238,443.41 for March 2021 collection
9. Receive and File the March 2021 Organics Tonnage Report
10. Receive and File the March 2021 Solid Waste Diversion Report
11. Receive and File the March 2021 Contracts Signed by the General Manager
D. PUBLIC HEARINGS
E. GENERAL MANAGER'S REPORTS
1. Provide Direction Regarding Wastewater Maintenance Staffing and Equipment Needs
2. Select CMSD Banner for Placement on CR&R Refuse Trucks
3. CMSD Membership to the Santa Ana River Flood Protection Agency
4. Receive and File the Third Quarter Budget Review of FY 2020-21
5. Receive and File 2021 Annual Performance Measurement Report - First Quarter
6. Receive and File 2020-25 Strategic Plan Quarterly Update - FY 2020-21 3rd Quarter
F. ENGINEER'S REPORTS
1. Receive and File the Capital Improvement Projects Status Report
2. Award Contract for Project #326 19th Street Pump Station Sewer Force Main Replacement
G. TREASURER'S REPORTS
1. Approve the Investment Report for the Month of March 2021
H. ATTORNEY'S REPORTS
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to
be given by a Director for any meeting for which expense reimbursement of any kind is
provided. Note: For meetings for which the per diem compensation is sought, the Operations
Code provides that such compensation is authorized for each day’s service rendered as a
Director at the request of the Board (not to exceed six days in one month), and certain
meetings are specified as being eligible as set forth in District Operations Code §
3.01.030. For meetings not so listed, the Board must approve the service for it
to be eligible for the per day compensation.
1. Orange County Sanitation District (OCSD) - (President Ooten)
2. Santa Ana River Flood Protection Agency (SARFPA) - (Director Perry)
3. Independent Special Districts of Orange County (ISDOC) - (Secretary Schafer)
4. California Special Districts Association (CSDA) - (Secretary Schafer)
5. Special District Risk Management Authority (SDRMA) - (Vice President Scheafer)
6. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55, Operations Code
Section 3.01.030
J. OLD BUSINESS
K. NEW BUSINESS
L. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
1. Oral Communications and Director Comments
M. ADJOURN TO CLOSED SESSION
N. RECONVENE TO OPEN SESSION
O. CLOSING ITEMS
1. Adjourn
Monday, April 26, 2021
Board of Directors Regular Meeting
Time: 4:30 P.M.
IMPORTANT NOTICE REGARDING APRIL 26, 2021 REGULAR BOARD MEETING
This meeting is being conducted utilizing teleconferencing and electronic means consistent
with State of California Executive Order N-29-20 dated March 17, 2020, regarding the COVID-
19 pandemic.
***
The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which
will be made available at the start of the meeting) or by visiting
www.youtube.com/CostaMesaSanitary. In accordance with Executive Order N-29-20, the
public may only view the meeting online and not in the District's Board Room.
***
To participate in the meeting by computer:
1. Copy and paste the following into your browser - https://us02web.zoom.us/join
2. Enter the Meeting ID number - 832 0989 2356
3. Click "Join."
***
To join the meeting with a mobile device:
1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store
(for Apple devices)
2. Open the Zoom app. Select "Join a Meeting."
3. Enter Zoom Meeting ID. Select "Join Meeting."
***
To join the meeting by phone:
1. Call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 832 0989 2356#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass
this step.
***
Public Comments: Members of the public can submit any comments in writing for the Board
of Directors' consideration by sending them to the District Clerk, Noelani Middenway, at
nmiddenway@cmsdca.gov. Those comments will be made part of the official public record of
the meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made
part of the agenda packet. If any document or other writing pertaining to an agenda item is
distributed to all or a majority of the Board after the packet is prepared, a copy of that
writing may be obtained from the District Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48
hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
Subject 1. Call to Order - President Ooten
Meeting Apr 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Procedural
A. OPENING ITEMS
Subject 2. Pledge of Allegiance - President Ooten
Meeting Apr 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Procedural
A. OPENING ITEMS
Subject 3. Invocation - Vice President Scheafer
Meeting Apr 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Procedural
A. OPENING ITEMS
Robert Ooten, President
Michael Scheafer, Vice President
Arlene Schafer, Secretary
Arthur Perry, Director
Brett Eckles, Director
Subject 4. Roll Call - (If absences occur, consider whether to deem those
absences excused based on facts presented for the absence – such
determination shall be the permission required by law.)
Meeting Apr 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Procedural
A. OPENING ITEMS
Subject 5. Announcement of Late Communications - Unless directed otherwise
by the Board of Directors, all actions shall be based on/memorialized
by the latest document submitted as a late communication.
Meeting Apr 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Procedural
A. OPENING ITEMS
Subject 6. Ceremonial Matters and Presentations
Meeting Apr 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Procedural
B. Public Comments - This time has been set aside for persons in the audience to
make comments on items within the subject matter jurisdiction of the Costa Mesa
Sanitary District that are not listed on this agenda. Members of the public will
have the opportunity to address the Board of Directors about all other items on
this agenda at the time those items are considered. Under the provisions of the
Brown Act, the Board of Directors is prohibited from taking action on oral
requests but may refer the matter to staff or to a subsequent meeting. The Board
of Directors will respond after public comment has been received. Please state
your name. Each speaker will be limited to four (4) continuous minutes.
Subject 1. Public Comments
Meeting Apr 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Procedural
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
Subject 1. Approve Consent Calendar
Meeting Apr 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended
Action
That the Board of Directors approve the Consent Calendar as presented.
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time
for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will
be limited to four (4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Gina Terraneo, Management Analyst II
Date: April 26, 2021
Subject: Approve the Board of Directors Study Session Minutes of March 9, 2021
Summary
The recorded minutes of the March 9, 2021 Board of Directors Study Session are hereby submitted to the Board of
Directors for review and approval.
Analysis
Attached to the staff report are the minutes for the Board of Directors Study Session on March 9, 2021.
Staff Recommendation
That the Board of Directors approve the meeting minutes as presented.
Legal Review
Not applicable.
Environmental Review
Consideration of public meeting minutes is an administrative matter and is exempt from the requirements of the
California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of
CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of
the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on
page 6 ”Projects” does not include …. C. Continuing administrative or maintenance activities.”
Financial Review
Not applicable.
Public Notice Process
Subject 2. Approve the Board of Directors Study Session Minutes of March 9,
2021
Meeting Apr 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent), Minutes
Recommended
Action
That the Board of Directors approve the meeting minutes as presented.
Minutes View Minutes for Mar 9, 2021 - Board of Directors Study Session
Copies of this report are on file and will be included in the complete agenda packet for the April 26, 2021 Board of
Directors Regular Meeting held via teleconference and posted on the District’s website.
Alternative Actions
1. Do not approve the meeting minutes as presented.
2. Direct staff to report back with more information.
File Attachments
minutes_2021_03_09_ss.pdf (192 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time
for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will
be limited to four (4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Gina Terraneo, Management Analyst II
Date: April 26, 2021
Subject: Approve the Board of Directors Regular Meeting Minutes of March 22, 2021
Summary
The recorded minutes of the March 22, 2021 Board of Directors Regular Meeting are hereby submitted to the Board
of Directors for review and approval.
Staff Recommendation
That the Board of Directors approve the meeting minutes as presented.
Analysis
Attached to the staff report are the minutes for the Board of Directors Regular Meeting on March 22, 2021.
Legal Review
Not applicable.
Environmental Review
Consideration of public meeting minutes is an administrative matter and is exempt from the requirements of the
California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of
CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of
the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on
page 6 ”Projects” does not include …. C. Continuing administrative or maintenance activities.”
Financial Review
Not applicable.
Public Notice Process
Subject 3. Approve the Board of Directors Regular Meeting Minutes of March 22,
2021
Meeting Apr 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent), Minutes
Recommended
Action
That the Board of Directors approve the meeting minutes as presented.
Minutes View Minutes for Mar 22, 2021 - Board of Directors Regular Meeting
Copies of this report are on file and will be included in the complete agenda packet for the April 26, 2021 Board of
Directors Regular Meeting held via teleconference and posted on the District’s website.
Alternative Actions
1. Do not approve the meeting minutes as presented.
2. Direct staff to report back with more information.
File Attachments
minutes_2021_03_22_rm.pdf (243 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time
for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will
be limited to four (4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Autumn Alvarez, Accounting Clerk
Date: April 26, 2021
Subject: Adopt Warrant Resolution No. CMSD 2021-10 Approving District Warrant Registers
Summary
Attached is the Warrant Resolution, which ratifies the payment of certain claims and demands and specifies the funds
from which they were paid.
Recommendation
That the Board of Directors approve and file the report.
Analysis
Attached is the Warrant Resolution, which ratifies the payment of certain claims and demands and specifies the funds
from which they were paid.
Legal Review
Not Applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public
Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own
procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted
“CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include .... C. Continuing
administrative or maintenance activities."
Financial Review
Subject 4. Adopt Warrant Resolution No. CMSD 2021-10 Approving District
Warrant Registers
Meeting Apr 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Budgeted Yes
Recommended
Action
That the Board of Directors adopt Warrant Resolution No. CMSD 2021-10
approving District warrants for the month of February in the amount of
$1,031,471.47.
Sufficient funds are available in the adopted budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the April 26, 2021 Board of
Directors Regular meeting at District Headquarters and posted on the District’s website www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
WARRANT RESO 2021-10.pdf (497 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time
for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will
be limited to four (4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Noelani Middenway, District Clerk & Public Information Officer
Date: April 26, 2021
Subject: Directors' Compensation and Reimbursement of Expenses
Summary
The Directors' Compensation and Reimbursement of Expenses are hereby submitted to the Board of Directors for
review and approval.
Analysis
Attached to the staff report are the Directors' Compensation and Reimbursement of Expenses.
Staff Recommendation
That the Board of Directors approve the compensation and reimbursement of expenses as presented.
Legal Review
Not applicable.
Environmental Review
Consideration of the compensation and reimbursement of expenses is an administrative matter and is exempt from
the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et.
seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific
activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and
Implementing Procedures” that state on page 6. "Projects” does not include …. C. Continuing administrative or
maintenance activities.”
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the April 26, 2021 Board of
Directors Regular Meeting at District Headquarters and posted on the District’s website.
Subject 5. Approve the Directors' Compensation and Reimbursement of
Expenses
Meeting Apr 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended
Action
That the Board of Directors approve the compensation and reimbursement of
expenses as presented.
Alternative Actions
1. Do not approve the compensation and reimbursement of expenses as presented.
2. Direct staff to report back with more information.
File Attachments
director_comp.pdf (1,425 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time
for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will
be limited to four (4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Autumn Alvarez, Accounting Clerk
Date: April 26, 2021
Subject: Approve Payroll Transparency Disclosure for March 2021
Summary
Attached is the Payroll General Ledger Distribution Report summarizing each payroll during the month.
Recommendation
That the Board of Directors approve and file the report.
Analysis
Attached is the Payroll General Ledger Distribution Report summarizing each payroll during the month.
Legal Review
Not Applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public
Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own
procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted
“CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include .... C. Continuing
administrative or maintenance activities."
Financial Review
Sufficient funds are available in the adopted budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the April 26, 2021 Board of
Directors Regular meeting at District Headquarters and posted on the District’s website www.cmsdca.gov.
Subject 6. Approve Payroll Transparency Disclosure for March 2021
Meeting Apr 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Budgeted Yes
Recommended
Action
That the Board of Directors approve and file the report.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
Payroll Transparency Disclosure Mar 2021.pdf (870 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time
for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will
be limited to four (4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Autumn Alvarez, Accounting Clerk
Date: April 26, 2021
Subject: Approve the preparation of a warrant to CR Transfer in the amount of $217,577.56 for March
2021 recycling and disposal services in the April 2021 warrant register
Summary
This payment to CR Transfer is for the sorting of recyclables from the mixed waste and disposal of the remaining
waste at the landfill. With the implementation of the Organics Recycling Program adopted by the Board, this payment
also includes the diverting of the organics waste to the Anaerobic Digestion facility to be recycled into fertilizer
or renewable natural gas to fuel the refuse trucks.
Recommendation
That the Board of Directors approves the preparation of a warrant to CR Transfer in the amount of $217,577.56 for
March 2021 recycling and disposal services to be ratified in the April 2021 warrant register.
Analysis
Below is a chart depicting the total tonnage and payments due for residential and organic waste collected in Costa
Mesa and Newport Beach.
Due to weight ticket calculation rounding, monthly invoices may be slightly off by a few pennies. Invoices that are
slightly off are marked by an asterisk below.
Type of Waste InvoiceTonnage Rate Amount Billed
Residential Waste - Costa Mesa 40583 1,395.79 $54.98$76,740.55*
Residential Waste - Costa Mesa 40539 1,354.87 $54.98$74,490.77*
Residential Waste - Newport Beach40540 49.96 $54.98$2,746.79*
Residential Waste - Newport Beach40584 56.78 $54.98$3,121.76
Total Residential Waste 2,857.40 $157,099.87
Organics 40573 336.62 $75.65$25,465.34*
Subject 7. Approve the preparation of a warrant to CR Transfer in the amount of
$217,577.56 for March 2021 recycling and disposal services in the April
2021 warrant register
Meeting Apr 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended
Action
That the Board of Directors approves the preparation of a warrant to CR
Transfer in the amount of $217,577.56 for March 2021 recycling and disposal
services to be ratified in the April 2021 warrant register.
Organics 40620 462.82 $75.65$35,012.35*
Total Organics 799.44 $60,477.69
Grand Total 3,656.84 $217,577.56
Legal Review
Not Applicable
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public
Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own
procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted
“CEQA Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing
administrative or maintenance activities.”
Financial Review
Sufficient funds are available in the adopted budget to pay for the services provided.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the April 26, 2021 Board of
Directors regular meeting at District Headquarters and posted on the District’s website at www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time
for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will
be limited to four (4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Autumn Alvarez, Accounting Clerk
Date: April 26, 2021
Subject: Accept the occupancy count as presented as 23,008 and direct staff to prepare a warrant to CR&R
Environmental Services for $238,443.41 for March 2021 collection.
Summary
Accept the occupancy count as presented using 23,008 as the correct number of active units and direct staff to
prepare a warrant to CR&R Environmental Services for March 2021 collection based on this occupancy report so long
as the contractor fulfills the obligations of the agreement in the amount of $238,443.41 to be ratified in the April
2021 warrant list.
Recommendation
That the Board of Directors accept the occupancy count as presented using 23,008 as the correct number of active
units and direct staff to prepare a warrant to CR&R Environmental Services for March 2021 collection based on this
occupancy report so long as the contractor fulfills the obligations of the agreement in the amount of $238,443.41 to be
ratified in the April 2021 warrant list.
Analysis
The occupancy count is the number of residential customers that the District pays CR&R for the trash truck to stop
and pick-up trash. The District pays CR&R $10.3635 per occupant, per month. Each month, new
residential customers in brand-new developments contact the District to establish new trash service. District staff
contacts CR&R to approve the drop-off of carts at the residence, which results in an increase in the occupancy count
as shown on the attached list.
As of March 31, 2021, total District occupancy was at 23,008 with four (4) new accounts added and zero (0) accounts
removed since the last billing period. District staff will continue to track the number of new service addresses.
The payment calculation is based on the following:
District's Current Rate for March 2021:
23,008 x $10.3635 =$238,443.41
Legal Review
Not Applicable
Subject 8. Accept the occupancy count as presented as 23,008 and direct staff
to prepare a warrant to CR&R Environmental Services for $238,443.41
for March 2021 collection
Meeting Apr 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public
Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own
procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted
“CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include …. C. Continuing
administrative or maintenance activities.”
Financial Review
Sufficient funds are available in the adopted budget to pay for the services provided.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the April 26, 2021 Board of
Directors Regular meeting at District Headquarters and posted on the District’s website.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
2021-03-G CMSD Occupancy Report.pdf (330 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time
for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will
be limited to four (4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Autumn Alvarez, Accounting Clerk
Date: April 26, 2021
Subject: Receive and File the March 2021 Organics Tonnage Report
Summary
A total of 799.44 tons of organic waste were collected in March 2021.
Recommendation
That the Board of Directors receive and file this report.
Analysis
Below is a graph depicting the total tonnage of organic waste collected during each month of the last five fiscal years.
Additionally, a graph is included breaking down the total tonnage collected and how much material was recycled and
landfilled from the organics program.
Subject 9. Receive and File the March 2021 Organics Tonnage Report
Meeting Apr 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended
Action
That the Board of Directors receive and file this report.
Legal Review
Not applicable.
Environmental Review
Consideration of the Organics Tonnage Report is an administrative matter and not a disturbance of the environment
similar to grading or construction and not a project under CEQA or the District’s CEQA Guidelines.
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the April 26, 2021 Board of
Directors Regular meeting at District Headquarters and posted on the District’s website.
File Attachments
Tonnage.png (9 KB)
Organics.png (15 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time
for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will
be limited to four (4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Autumn Alvarez, Accounting Clerk
Date: April 26, 2021
Subject: Receive and File the March 2021 Solid Waste Diversion Report
Summary
Per direction from the Board of Directors the monthly solid waste diversion report has been temporarily suspended
due to inaccurate data as a result from the COVID-19 pandemic.
Recommendation
That the Board of Directors receive and file this report.
Analysis
Per direction from the Board of Directors at the April 14, 2020 Study Session meeting, the monthly solid waste
diversion report has been temporarily suspended. Due to the COVID-19 pandemic, CR&R Environmental
Services temporarily suspended their recycling processing at their Stanton Materials Recovery Facility (MRF) where
the District's mixed waste is processed from March to September 2020. Below is a chart of all solid waste collected
over the last seventeen years.
Subject 10. Receive and File the March 2021 Solid Waste Diversion Report
Meeting Apr 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended
Action
That the Board of Directors receive and file this report.
File Attachments
Organics Tonnage.png (24 KB)
Legal Review
Not applicable.
Environmental Review
Consideration of the Solid Waste Report is an administrative matter and not a disturbance of the environment similar
to grading or construction and not a project under CEQA or the District’s CEQA Guidelines.
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the April 26, 2021 Board of
Directors Regular meeting at District Headquarters and posted on the District’s website.
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time
for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will
be limited to four (4) continuous minutes of comment on the consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
From: Scott Carroll, General Manager
Date: April 26, 2021
Subject: Receive and File the March 2021 Contracts Signed by the General Manager
Summary
At the January 24, 2019 Board of Directors meeting, the Board directed the General Manager to submit a list of
contracts he signed during the previous month. Below are the contracts he signed in the months of March 2021.
Recommendation
That the Board of Directors receive and file this report.
Analysis
Below are the contracts signed by the General Manager in the month of March 2021:
Contracts
No contracts were signed in March
Purchase Orders
1. Xylem Water – Purchase and acquire new sewer pumps for Project #318, President Pump Station
Reconstruction. Cost: $56,874.68
2. Info Send, Inc. – Rate adjustment notice to over 19,500 CMSD property owners for solid waste collection services.
This will be the 3rd year of a 5 year rate adjustment plan approved by the Board on June 27, 2019. Cost: $6,728.07.
3. DC Drains, Inc – Plumbing repair at Rob Hamers Yard. Cost: $4,382.00.
4. Southern California Fleet Services – Unit 1009, replace EGR valve and gasket. Cost $1,881.36
Subject 11. Receive and File the March 2021 Contracts Signed by the General
Manager
Meeting Apr 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended
Action
That the Board of Directors Receive and File the Report.
Goals 6.0 Administrative Management
Legal Review
All contracts are reviewed and approved by District Counsel before contracts are executed.
Environmental Review
Providing the Board of Directors a monthly list of contracts signed by the General Manager is an administrative
matter that will not result in direct or indirect physical changes in the environment and is not considered a "project".
Financial Review
There is adequate funding in the budget for the expenses referenced above.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the April 26, 2021 Board of
Directors meeting at District Headquarters and on District website at www.cmsdca.gov.
Alternative Actions
1. Direct staff to report back with more information.
All matters listed on the consent calendar are considered to be routine and may be acted upon by one
motion after public comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time
for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will
be limited to four (4) continuous minutes of comment on the consent calendar as a whole.
E. GENERAL MANAGER'S REPORTS
To: Board of Directors
From: Scott Carroll, General Manager
Date: April 26, 2021
Subject: Provide Direction Regarding Wastewater Maintenance Staffing and Equipment Needs
Summary
On March 9, 2021, staff presented to the Board an analysis for maintaining and cleaning the District's sewer collection
system. The analysis recommended budgeting a wastewater maintenance supervisor position in the FY 2021-22
Budget, and two additional wastewater maintenance workers, one ramjet cleaning unit and one utility pickup truck in
the FY 2022-23 Budget. The Board directed staff to report back with additional information. Attached is a copy of the
March 9, 2021 staff report.
Recommendation
That the Board of Directors takes the following action:
1. Direct staff to budget for a Wastewater Maintenance Supervisor position in the FY 2021-22 Budget.
2. Direct staff to report back after conducting a sewer rate study to consider adjusting the FY 2022-23 Budget for
the following expenditures:
A. Two additional wastewater maintenance workers.
B. One combination sewer cleaning unit.
C. One utility pickup truck.
Subject 1. Provide Direction Regarding Wastewater Maintenance Staffing and
Equipment Needs
Meeting Apr 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Action
Fiscal Impact Yes
Budgeted No
Budget Source Wastewater Fund
Recommended
Action
That the Board of Directors takes the following action:
1. Direct staff to budget for a Wastewater Maintenance Supervisor position in
the FY 2021-22 Budget
2. Direct staff to report back after conducting a sewer rate study to
consider adjusting the FY 2022-23 Budget for the following expenditures:
A. Two additional wastewater maintenance workers
B. One combination sewer cleaning unit
C. One utility pickup truck
Goals 1.0 Sewer Infrastructure
1.1 Sewer Infrastructure - Prevent Sanitary Sewer Overflows (SSOs)
1.2 Sewer Infrastructure - Clean the District's entire mainline system
1.11 Sewer Infrastructure - Closed Circuit Televise (CCTV) pipeline
Analysis
The following information is in response to the Board of Directors inquiries and questions from the March 9, 2021
study session meeting.
Overtime
How does overtime factor in with on-call services?
Below is the current standard hourly rate and overtime hourly rate for the three wastewater maintenance
workers.
Standard Hourly
Rate
Overtime Hourly
Rate
WMW I 31.79*47.69
WMW II 36.87*55.31
WMW III 40.70*61.05
*Standard hourly rate is the highest salary step.
In FY 2018-19, District wastewater staff worked 166 hours on overtime that cost $9,508. In FY 2019-20,
District wastewater staff worked 174 hours on overtime costing the District $10,031 and in the current fiscal
year, as of March 26, 2021, wastewater staff worked 45 hours on overtime costing $2,577. It is not known how
many overtime hours are attributed to on-call services because the District does not breakdown overtime
costs per activity.
Contracting for Wastewater Cleaning Services
What percentage of work would be reduced by the contractor if the District hires two additional wastewater
maintenance workers?
In the last two years, contractors cleaned 150,000 feet of pipeline per year, which is approximately 12.6% of
the District's entire wastewater collection system. Staff believes approximately 10% of contractors workload
would be reduced by hiring two additional wastewater maintenance workers, which will save approximately
$62,000 in contractor cost.
Asset Replacement Fund
Why is it necessary for the District to have $1.6 million in the Asset Replacement Fund?
The Asset Replacement Fund is ultimately a big piggy bank. The purpose of this fund is to ensure that the
District can afford to replace future capital assets such vehicles, equipment, computers, pumps, generators,
etc. without incurring new debt. Currently, the District has 52 items listed in the Asset Replacement Fund
that will need replacement at the end of their useful life cycle. The 52 items currently total $1.6 million in the
Asset Replacement Fund.
Employee Retention
Will it be difficult hiring two additional wastewater maintenance workers due to the challenges the District is facing
hiring the vacancy for one existing wastewater maintenance worker position?
Currently, the District has six employees working in the Wastewater Department. The average tenure for each
employee is 8 years. According to the U.S. Bureau of Labor Statistics, the average tenure among employees
in 2020 is 4.1 years. Those employees that have voluntarily left the District left for different reasons such as
the wastewater profession being too dangerous, seeking a career in the water profession, personal
issues, growth opportunity in a larger organization, and/or going back to the private sector. The District
offers a generous benefits package to its employees that's very competitive when compared to other public
agencies. Staff believes District benefits are attractive enough to help with recruitment, but the District is not
the only wastewater agency that's experiencing hiring challenges. Many wastewater agencies are finding it
difficult hiring individuals with minimal wastewater maintenance experience and training. Therefore, staff is
going try a different method for recruiting wastewater maintenance workers, as explained below.
Operational Technical Services, LLC
Operational Technical Services (OTS) is a new private company that provides experienced and skilled
workforce to water and wastewater industries on a temporary basis. OTS is a temp agency, but specifically
designed for the water and wastewater profession. OTS will provide one of their employees to the District to
assist with cleaning operations. Prior to arriving at the District, OTS will provide resumes of their employees
for staff to review and then interviews will be conducted to try to find the OTS employee that's a good fit for
the organization.
All OTS employees are fully vetted by Universal Background Screening who is a third party nationwide
background check service company. OTS background screening include extensive criminal background from
all counties, states, and federal territories where their employees lived in the past 7 years. These third-party
verifications also search all names employees have identified to OTS as having been used in the past. OTS
will also request and review a driving record in the states where the employee has indicated a license has
been issued for the 7 years prior to working at OTS. Each potential temporary employee must submit to a full
10 panel drug test which includes Amphetamines, Cocaine, Marijuana, Opiate, Phencyclidine PCP,
Barbiturates, Benzodiazepine, Methadone, Propoxyphene, and Methaqualone. OTS employees would be
subject to random drug testing while working for the District. OTS performs three to nine references checks
per employee prior to presenting them to any of their clients, and every employee prior to deployment is
required to speak to OTS Chief Medical Officer who reviews their medical history and discusses any known
issues with them. In addition, OTS will provide all pertinent and necessary insurance such as Workers'
Compensation, general liability and excess liability of at least $4 million dollars per occurrence.
The person the District will be seeking from OTS will have experience maintaining wastewater collection
systems to ensure the OTS employee can hit the ground running with minimal training necessary to assist
maintaining the District's collection system. The OTS employee will not be driving heavy-duty vehicles such
as combination sewer cleaning unit, but he/she will be driving a District pickup truck. OTS insurance covers
their employees (up to $5 million) driving client vehicles. If the person from OTS is a good fit for the
organization the District will make him/her an offer to become a full-time District employee. A conversion fee
ranging from 15% to 25% of the person's salary is owed to OTS if the person becomes a District employee
within five months. At 5 months, the District does not owe a conversion fee to OTS. The District would not
keep the same OTS employee for more than five months. If, within the five months, the District determines
the OTS employee is not a good fit for the organization, staff will request a replacement from OTS.
The cost for a Wastewater Maintenance Worker I from OTS is $62.00 an hour and $72.00 an hour for a
Wastewater Maintenance Worker II. The cost could range from $31,000 to $57,600 for a 2.5 to 5-month time
period. If the arrangement with OTS is successful then the District could use OTS again for hiring the
additional two wastewater maintenance workers in FY 2022-23. The following link is OTS website.
https://getots.com/public-works/
Cleaning Frequency
Can the cleaning frequency be adjusted?
The diameter pipe size in the District's wastewater collection system varies from eight to thirty inches. The
majority of pipe size (85%) in the District's collection system is eight inches. On April 1, 2021, management
met with the field staff to discuss the District's current cleaning frequency, which is to clean the entire
system within 18 months, and determine adjustments, if any, can be made to the cleaning frequency.
Management discussed with field staff a cleaning frequency similar to Orange County Sanitation District
(OCSD) where smaller diameter pipes (e.g. 6 to 8 inches) that are more prone to blockage, are cleaned
annually. Lines 42-inches diameter or less are cleaned at least once every five years and lines larger than 42-
inches are cleaned on an as-needed basis. OCSD cleaning frequency is proven to be effective as the agency
has had only 6 gravity SSO's in the last five years and the agency has 395 miles of sewers, which is 76%
more sewer lines than CMSD.
The wastewater maintenance staff believe delaying cleaning larger diameter pipes will cause more buildup in
the pipes, which will require longer cleaning times. Staff is requesting the District maintain it's 18-month
cleaning frequency. Staff is recommending two crews focus on cleaning all eight inch pipeline while the third
crew would be responsible for cleaning all pipes larger than eight inches, as well as CCTVing the system one
day a week.
Regional Sanitary Sewer Overflows (SSOs)
How many SSOs were from Orange County coastal agencies?
Staff identified ten coastal cities and special districts in Orange County. Except Seal Beach, these agencies
have a dozen or more sewer lift stations to maintain. The number of SSOs below are gravity related spills that
were caused by roots, grease, debris, or other obstructions. When compared to the agencies below the
District is below average for number of SSOs and # of SSO per 100 miles of sewer. However, when Laguna
Beach is removed from the table, the District is above average for number of SSOs and # of SSO per 100
miles of sewer.
2015-20 #
Gravity
SSOs
# Sewer
Miles
#SSOs
per 100
Miles
# of Lift
Stations
# Lift
Station
SSOs
Laguna Beach 51 95 53.68 25 2
San Clemente 18 181.3 9.93 11 4
Newport Beach 14 202 6.93 21 2
Irvine Ranch Water District 13 1,112 1.17 12 2
South Coast Water District 11 141 7.80 13 2
CMSD 11 224 4.91 20 5
Huntington Beach 7 365.9 1.91 27 1
OCSD 6 324.86 1.52 15 2
Moulton Niguel Water District 4 500.4 0.80 17 2
Seal Beach 0 32 0.00 7 0
Average 14 324.86 8.87 16.8 2.2
Productivity
What kind of opportunities are available to improve the District's cleaning productivity?
On March 9, staff suggested the District acquire a ramjet to assist with cleaning efforts. Soon after March 9,
management met with field staff and learned the Ramject may not be the best piece of equipment to meet our
objectives. For instance, at times debris can get lodged in the system that requires vacuuming. Without a
vacuum on the ramjet, staff would have to pull one of the combination sewer cleaning units off their
cleaning site to vacuum the debris and that's not being productive. Staff is recommending the District
purchase another combination sewer cleaning unit for the fleet.
Attached is a combination sewer cleaning unit that reuses wastewater to clean pipeline. It's possible the
District could improve productivity if staff does not have to fill the water tank to the combination unit every
day. The recycler cleaning unit takes wastewater from the system and recycles it for cleaning pipeline. Staff
would not need to fill the water tank for an entire week, thus improving productivity.
Field staff informed management that it takes them ten hours a week to fill one combo unit. It takes
approximately 30 minutes to fill the water tank and the water tank is filled four times a day. However, staff
indicated the wastewater flow in gravity lines is light, so it will take much longer than 30 minutes to fill the
water tank. Also, this type of machinery is very complex and requires high frequency preventive
maintenance requirements. In addition, the District has an agreement with Mesa Water District (MWD) that
allows the District to obtain water from MWD at no cost to the District. In exchange, the District will
periodically clean MWD clarifiers at no cost to MWD. Finally, a wastewater recycling unit cost 33% more than
a traditional combination cleaning unit. Staff estimate a recycler unit will cost up to $600,000. For these
reasons, staff does not recommend acquiring a combination recycler unit.
Staff identified equipment that could improve productivity. It's called a Jetscan and it will allow staff to attach
a camera to the cleaning hose to inspect the condition of pipeline. If the crew is experiencing obstructions
while cleaning they could attach the Jetscan to the hose and determine the cause of the obstruction. Current
practice requires staff to mobilize the CCTV trailer or contract CCTV services from a private vendor, which
could take days or weeks before the trailer or contractor arrives at the location. The Jetscan will allow staff
to assess the condition in real time and take immediate action to remedy the situation. The cost for one
Jetscan is approximately $10,000. Staff budgeted for two Jetscans in the FY 2021-22 Budget.
Legal Review
District Council has provided legal advice regarding OTS services and provided comments and edits to the proposed
agreement with OTS. District Counsel believes the District can establish independent status of OTS workers.
Environmental Review
The consideration of hiring two additional wastewater maintenance worker positions and promoting the SCADA
Technician/Industrial Electrician to Wastewater Maintenance Supervisor, and acquiring additional equipment is an
administrative matter and is not a disturbance of the environment similar to grading or construction and does not
constitute a project under CEQA or the District’s CEQA guidelines.
Financial Review
Staff estimates it will cost the District an additional $245,416 (WWM II) to $265,242 (WMW III) to
hire two additional wastewater maintenance workers, $450,000 for one combination sewer cleaning
unit, $75,000 for one utility pick-up truck, and $15,043 to promote the SCADA Technician/Industrial
Electrician to Wastewater Maintenance Supervisor for a total cost of $785,459 to $805,285.
Approval to hire two additional wastewater maintenance workers, purchase a combo unit and a utility
pickup truck in FY 2021-22 would require the use of Fund Balance to balance the budget. Staff
recommends conducting a sewer rate study before July 1, 2022 to determine the amount of revenues
needed for these expenditures and for the Board to direct staff to report back to consider adjusting the
FY 2022-23 Budget for these additional expenditures.
Adequate funds are available to budget the SCADA Technician/Industrial Electrician promotion to
Wastewater Maintenance Supervisor in FY 2021-22.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the April 26, 2021 Board of
Directors Regular meeting at District Headquarters and posted on the District’s website www.cmsdca.gov.
Alternative Actions
1. Do not approve hiring two additional wastewater maintenance workers.
2. Approve purchasing the combination sewer cleaning unit in FY 2021-22 and direct staff to allocate funds from
Wastewater Fund Balance.
3. Do not approve budgeting the Wastewater Maintenance Supervisor position.
File Attachments
March 9, 2021 Staff Report.pdf (10,069 KB)
2100i_water_recycler_7.20.pdf (1,193 KB)
Jetscan.pdf (3,487 KB)
E. GENERAL MANAGER'S REPORTS
To: Board of Directors
From: Scott Carroll, General Manager
Date: April 26, 2021
Subject: Select CMSD Banner for Placement on CR&R Refuse Trucks
Summary
In 2012, large banners were placed on CR&R side-loader refuse trucks that were assigned to the District's curbside
collection program. The banners, which read "Costa Mesa Sanitary District Recycles for You," were removed in 2020
because CR&R repainted their fleet. Attached as Exhibit "A" is a picture of the banner on a CR&R refuse truck.
CR&R ownership has been reluctant to place the banner back on their refuse trucks because the banner covers up
the brand name of CR&R Environmental Services.
Recommendation
That the Board of Directors pick banner option 1a or 1b and direct CR&R to place the banner on all their side-loader
refuse trucks servicing the District.
Analysis
Section 5.3 of the Agreement between CMSD and CR&R says:
"Both sides of each vehicle used for the collection of Solid Waste shall have a sign that says Costa Mesa Sanitary
District Recycles for You. The appearance of the sign will be approved by the District."
To comply with Section 5.3 of the Agreement and address CR&R ownership concerns about displaying the company's
brand name, District communication outreach consultant, Tripepi Smith, designed a banner that is attached hereto.
The Board of Directors need to decide if you prefer Option 1a or 1b. See design options in Exhibit "B".
Legal Review
Not applicable
Environmental Review
Deciding on a banner to be placed on refuse trucks is an administrative matter and is not a disturbance of the
environment similar to grading or construction and does not constitute a project under CEQA or the District’s CEQA
guidelines.
Financial Review
Subject 2. Select CMSD Banner for Placement on CR&R Refuse Trucks
Meeting Apr 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Action
Fiscal Impact No
Recommended
Action
That the Board of Directors pick banner option 1a or 1b and direct CR&R to
place the banner on all their side-loader refuse trucks servicing the District.
Goals 2.0 Solid Waste
5.0 Community Outreach & Communications
There are no financial impacts to the District for creating and placing banners on CR&R refuse trucks. CR&R will be
responsible for all costs associated with the banners being placed on refuse trucks.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the April 26, 2021 Board of
Directors Regular meeting at District Headquarters and posted on the District’s website www.cmsdca.gov.
Alternative Actions
1. Do not approve banner designs proposed by District consultant.
2. Direct staff to submit different banner designs.
File Attachments
Exhibit A - 2012 Banner.pdf (76 KB)
Exhibit B - Banner Options.pdf (4,451 KB)
E. GENERAL MANAGER'S REPORTS
To: Board of Directors
From: Scott Carroll, General Manager
Date: April 26, 2021
Subject: CMSD Membership to the Santa Ana River Flood Protection Agency
Summary
Earlier this year, a member of the public inquired the reason why the Costa Mesa Sanitary District (CMSD) is a
member of the Santa Ana River Flood Protection Agency (SARFPA). Staff did not have the answer, so the Board
directed staff to research and report back with the answer.
Recommendation
That the Board of Directors receive and file this report.
Analysis
In 1937 and 1938, Orange County experienced catastrophic flooding after severe rain events that prompted Congress
to direct the U.S. Army Corps of Engineers to proceed with the design and construction of the Prado Dam, which was
completed in 1941. In 1975, a report was published that reviewed the federal flood control work authorized by the
1936 Federal Control Act. The report concluded that the existing Prado Dam and Santa Ana River improvements
only provided a 70-year level of flood protection. The report recommended an “All River Plan” alternative (later
renamed the Santa Ana River Mainstem) that included:
1. A large flood storage reservoir in San Bernardino County (that became Seven Oaks Dam);
2. The raising of Prado Dam (to increase flood storage capacity) and improvement of its outlet works; and
3. Reconstruction of the lower Santa Ana River Channel to increase its capacity.
The goal of the study was to develop a plan to address the “Standard Project Flood”, one that has about a ½ percent
chance of occurring any given year, or that statistically tends to occur about once every 200 years.
On November 25, 1974, the Santa Ana River Flood Protection Agency (SARFPA) was formed, which is a joint powers
agency (JPA) that supports authorization and appropriations for the Santa Ana River Mainstream Project. The
agency provides its members with information on the progress of the Santa Ana River and related projects and
supports regional flood control improvements to remove current floodplains within its members boundaries. SARFPA
JPA agreement says that any public agency can join after the governing body adopts a resolution. Currently, there
Subject 3. CMSD Membership to the Santa Ana River Flood Protection Agency
Meeting Apr 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Action, Discussion
Fiscal Impact No
Dollar Amount $1,500.00
Budgeted Yes
Recommended
Action
That the Board of Directors receive and file this report
Goals 1.1 Sewer Infrastructure - Prevent Sanitary Sewer Overflows (SSOs)
4.0 Partnerships
are 22 public agencies that are members of SARFPA, which include 17 cities from northern, central and western
Orange County, the County of Orange, which includes OC Flood Control District, and three independent special
districts (CMSD, OC Sanitation District & OC Water District).
On April 10, 1997, CMSD Board of Directors approved becoming a member of SARFPA. According to the official
minutes of the April 10th meeting, Rob Hamers encouraged District membership because if a 100-year flood occurred
two District pump stations and sewer lines in some neighborhoods would be underwater. Mr. Hamers did not mention
the name of the two pump stations, but after further investigation, we believe he was referring to Adams and Giesler
pump stations. We also believe the neighborhood Mr. Hamers was referring to is Mesa Verde.
The Federal Emergency Management Agency (FEMA) developed Flood Map Zones after the Santa Ana River
widening project was completed several years ago. The Flood Map Zones means the area is protected from 100-year
storms (or less) by a levee, but lies within the limits of 100 to 500 year flood levels and subject to average flooding
depths of less than one foot during those higher rain events. There are several District pump stations that lie within
Flood Map Zone X, which are Adams, California, Gisler, Iowa and South Coast Plaza. Property within Zone X no
longer requires flood insurance.
Legal Review
Not applicable
Environmental Review
Discussing SARFPA membership is an administrative matter and is not a disturbance of the environment similar to
grading or construction and does not constitute a project under CEQA or the District’s CEQA guidelines.
Financial Review
The annual membership fee to SARFPA is $1,400, which is in the budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the April 26, 2021 Board of
Directors Regular meeting at District Headquarters and posted on the District’s website www.cmsdca.gov.
Alternative Actions
1. Direct staff to cancel SARFPA membership.
2. Direct staff to report back with more information.
E. GENERAL MANAGER'S REPORTS
To: Board of Directors
Via: Scott Carroll, General Manager
From: Kaitlin Tran, Finance Manager
Date: April 26, 2021
Subject: Receive and File the Third Quarter Budget Review of FY 2020-21.
Summary
This report serves as a summary of the District’s spending through March 31, 2021, as well as staff’s best estimate of
projected balances for the year-ended.
Recommendation
The Board of Directors receive and file this report.
Analysis
Based on the spending trends through March 31, 2021, staff is projecting savings in both the Solid Waste and
Wastewater Funds. As of March 31, 2021, a total of 71.2% of the Solid Waste budget for the 2020-21 fiscal year has
been expended. At this time, staff anticipates a budgetary savings of $268,300 at fiscal year-end.
A total of 64.5% of the Wastewater Fund’s operating budget has been expended as of March 31, 2021. At this time,
staff anticipates a budgetary savings of $340,900 at fiscal year-end.
The projected savings in the Solid Waste Fund and Wastewater Fund expenditures will off-set the projected revenue
shortfall by fiscal year-end.
Please see the attached report for a more detailed analysis.
Legal Review
Not applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public
Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own
procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted
“CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include …. C. Continuing
administrative or maintenance activities.”
Financial Review
See attached report.
Subject 4. Receive and File the Third Quarter Budget Review of FY 2020-21
Meeting Apr 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Receive and File
Goals 8.0 Finance
8.3 Finance - Forecast revenues and expenditures
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the April 26, 2021 Board of
Directors regular meeting at District Headquarters and on District website at www.cmsdca.gov.
Alternative Actions
Refer the matter back to staff for additional information.
File Attachments
A-FY 2020-21 3rd Quarter Budget Analysis.pdf (277 KB)
B- FY 2020-21 3rd Quarter Expenditure and Revenue Analysis.pdf (614 KB)
E. GENERAL MANAGER'S REPORTS
To: Board of Directors
From: Scott Carroll, General Manager
Date: April 26, 2021
Subject: Receive and File 2021 Annual Performance Measurement Report - First Quarter
Summary
On November 29, 2018, the Board of Directors adopted Administrative Regulations No. 70.00, Performance
Measurement Program, which established methods and procedures for gathering and analyzing organizational
performance while at the same time collaborating towards continuous improvement of performance in an open and
transparent manner.
Recommendation
That the Board of Directors receive and file this report.
Analysis
A Performance Measurement Program has been developed to determine how well the District is performing in areas
of efficiency, effective workforce, customer satisfaction, cost effectiveness, citizen engagement and transparency.
The purpose of the program is to continually look at ways to improve and/or enhance the level of service that is being
provided internally to staff and externally to the public.
The attached report is for performance during the first quarter (January-March) of the 2021 calendar year.
Two measurements have been removed from the 2021 report. They are:
Diverting 75% of the solid waste stream away from landfills. Data for this measurement is not reliable. Staff is
working with consultants and CR&R to obtain reliable data.
Solid Waste Disposal Rate per Person. Data is relied upon from CalRecycle, but the agency is years behind
making data available to the public.
Many measurements are not achieving their goals because it's only three months into the reporting year. As the year
progresses, staff will be able to determine the achievement level and identify improvements, if necessary.
Subject 5. Receive and File 2021 Annual Performance Measurement Report -
First Quarter
Meeting Apr 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Action
Recommended
Action
That the Board of Directors receive and file this report.
Goals 1.0 Sewer Infrastructure
2.00 Solid Waste
3.00 Partnerships
4.0 Community Outreach & Communications
5.0 Administrative Management
6.0 Personnel/Organizational Management
7.0 Finance
Legal Review
Not applicable
Environmental Review
A Performance Measurement Program is an administrative matter that will not result in direct or indirect physical
changes in the environment and is not considered a "project".
Financial Review
There are no financial impacts to the District for implementing a Performance Measurement Program
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the April 26, 2021 regular Board
of Directors meeting at District Headquarters and on District website at www.cmsdca.gov
Alternative Actions
1. Direct staff to report back with more information.
File Attachments
2021 Jan-Mar Outcome and Performance Measurement Program.pdf (1,051 KB)
E. GENERAL MANAGER'S REPORTS
To: Board of Directors
From: Scott Carroll, General Manager
Date: April 26, 2021
Subject: Receive and File 2020-25 Strategic Plan Quarterly Update - FY 2020-21 3rd Quarter
Summary
On June 22, 2020, the Board of Directors adopted the 2020-2025 Strategic Plan, which is a plan that establishes
goals, objectives, strategies and work plans for the next five years and will help move the organization in a
direction toward achieving its mission and vision. Attached is the quarterly update of the new Plan that demonstrates
the progress staff is making toward achieving the strategic goals. The next quarterly report from this Plan will be
presented to the Board on July 26, 2021.
Recommendation
That the Board of Directors receive and file this report.
Analysis
The 2020-25 Strategic Plan is the most ambitious Plan in the history of the District. The Plan has 104 Strategic Goals
to achieve and/or implement in the next five years compared to 48 strategic goals in the FY 2015-20 Strategic Plan.
By the third quarter of FY 2020-21, staff has completed 29 strategic goals, 58 strategic goals are in progress,
7 strategic goals are delayed due to COVID-19 and 10 strategic goals have not started.
Legal Review
Not applicable
Environmental Review
The District’s Strategic Plan is a planning document and preparation and adoption of the plan itself is an
administrative matter and is not a disturbance of the environment similar to grading or construction and is not a
project under CEQA or the District’s CEQA Guidelines. The environmental review of each of the efforts or projects
Subject 6. Receive and File 2020-25 Strategic Plan Quarterly Update - FY 2020-
21 3rd Quarter
Meeting Apr 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Action, Discussion
Recommended
Action
That the Board of Directors receive and file this report.
Goals 1.0 Sewer Infrastructure
2.0 Solid Waste
3.0 Emergency Preparedness
4.0 Partnerships
5.0 Community Outreach & Communications
6.0 Administrative Management
7.0 Human Resources Management
8.0 Finance
outlined in the Strategic Plan will occur when the Board of Directors specifically considers each of the items since that
is when the full scope of work of each effort or project will be described
Financial Review
Activities described in the strategic goals are funded in the budget.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the April, 2021 Board of
Directors regular meeting at CMSD headquarters and on CMSD's website at www.cmsdca.gov.
Alternative Actions
1. Direct staff to report back with more information.
File Attachments
Strategic Plan excel layout.xlsx (80 KB)
F. ENGINEER'S REPORTS
To: Board of Directors
Via: Scott Carroll, General Manager
From: Mark Esquer, District Engineer
Date: March 22, 2021
Subject: Capital Improvement Projects Status Report
Summary
The District Engineer has provided a memorandum with a brief summary of major activities for the period of mid-
March to mid-April. The District Engineer's memorandum is attached. Also attached is a detailed summary of the
Capital Improvement Project activities and associated project cost expenses.
Recommendation
That the Board of Directors receive and file the report.
Analysis
Attached is information regarding project or technical sewer activities for the Boards use and information.
Legal Review
Not Applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public
Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own
procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted
“CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include …. C. Continuing
administrative or maintenance activities.”
Financial Review
Sufficient funds are available in the adopted budget.
Public Notice Process
Subject 1. Receive and File the Capital Improvement Projects Status Report
Meeting Apr 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Action
Preferred Date Apr 26, 2021
Fiscal Impact No
Budgeted No
Budget Source N/A
Recommended
Action
That the Board of Directors Receive and File the Report.
Copies of this report are on file and will be included with the complete agenda packet for the April 26, 2021 Board of
Directors Regular meeting at District Headquarters and posted on the District’s website www.cmsdca.gov.
Alternative Actions
1. Refer item back to staff with further instructions.
File Attachments
CIP Updates April 2021 Meeting.pdf (778 KB)
2021 04 Monthly Engineers Report CMSD Memorandum rev 1.pdf (173 KB)
F. ENGINEER'S REPORTS
To: Board of Directors
From: Mark Esquer, District Engineer
Date: April 26th, 2021
Subject: Project #326 19th Street Pump Station Sewer Force Main Replacement Award Contract
Summary
The project work generally consists of replacing the 19th Street Pump Station force main.
Contractors were required to bid on two alternatives: installing one force main and installing two force mains. The
District preference is to install two force mains for redundancy purposes and reducing risk for sewer spills while
performing work on one of the force mains. However, the District considered installing one force main as the primary
alternative to ensure project costs were within budget amounts.
Bids, received from six contractors, were opened on March 25, 2021, and ranged from $237,000 to $422,000. The Bid
Register showing bidder details is attached to this report. The Engineer's estimate for this project is $321,000 for one
force main and $355,000 for two force mains. The low bidder amounts for the project alternatives were below the
engineers estimates.
Recommendation
That the Board of Directors:
1. Award a contract for installing two force mains to the lowest responsive and responsible bidder, GCI Construction,
Inc., in the amount of $297,000; and
2. Approve a contingency of 10% in the amount of $29,700.
Analysis
Subject 2. Award Contract for Project #326 19th Street Pump Station Sewer
Force Main Replacement
Meeting Apr 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Action
Preferred Date Apr 26, 2021
Fiscal Impact Yes
Dollar Amount $326,000.00
Budgeted Yes
Budget Source Capital Improvement Project Budget
Recommended
Action
1. Award a contract for installing two force mains to the lowest responsive and
responsible bidder, GCI Construction, Inc., in the amount of $297,000.
2. Approve a contingency of 10% in the amount of $29,700.
Goals 1.1 Sewer Infrastructure - Prevent Sanitary Sewer Overflows (SSOs)
1.0 Sewer Infrastructure
Six bids were received and the results are as follows:
Contractor Single Force Main Dual Force Main
GCI Construction, Inc. $237,000 $297,000
Gentry General Engineering $308,480 $411,540
Gwinco COnstrcution & Engineering Inc. $336,536 $374,941
SRK Engineering $339,500 $412,000
TE Roberts Incorporated $356,654 $394,913
Clarke Contracting Corporation $422,000 No Bid
Staff checked the licensing requirements for the low bidder, GCI Construction, who has completed a number of
projects for the District in the past, and found everything in order, therefore, a recommendation to award the contract
is being made.
Legal Review
District Counsel has prepared the contract being considered and will sign said contract sooner after Board approval.
Environmental Review
The replacement of an existing sewer force main pipe with a same capacity as the existing pipeline is categorically
exempt under the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.)
under Section 15302 as a “Class 2” project as stated under 15302(c) “Replacement or reconstruction of existing utility
systems and/or facilities involving negligible or no expansion of capacity“.
Financial Review
The Project budget is $484,053 and is sufficient to cover the cost for this project.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the April 26, 2021, Board of
Directors Meeting at District Headquarters and on District’s website.
Alternative Actions
1. Reject the bids.
2. Refer the matter back to staff for additional information.
File Attachments
Bid Register - 2020-03-25 - Project 326 19th St Force Main Rehab.pdf (300 KB)
2021-03-31 - Agreement - GCI Construction.pdf (8,090 KB)
G. TREASURER'S REPORTS
To: Board of Directors
From: Marc Davis, District Treasurer
Date: April 26, 2021
Subject: Approve the Investment Report for the Month of March 2021
Summary
Attached is the Investment Report for the month of March 2021. As required by the District’s Statement of Investment
Policy, the Investment Report delineates all investment activity during the month.
Recommendation
That the Board of Directors approve the Investment Report for the month of March 2021.
Analysis
This report lists the types of securities held in the District’s portfolio, the institutions from which the securities were
purchased, maturity dates and interest rates as of March 31, 2021. The District’s investments are in compliance with
the Statement of Investment Policy adopted by the Board at the June 22, 2020 regular meeting, as well as the
California Government Code. The market values in this report were provided by our third party custodian, Pershing,
LLC, except for the Local Agency Investment Fund (LAIF). The market value of LAIF was provided by the State
Treasurer’s Office. It does not represent the value of the underlying securities within the pool, but rather the par or
cost amount, which is the amount the District is entitled to withdraw. This reporting practice is consistent with industry
standard practices for similar funds.
The weighted average stated rate of return (current yield) for the District’s investment portfolio as of March 21, 2021,
was 0.603%. The yield to maturity of the portfolio was 0.604%. The District’s weighted average interest rate was 25
basis points (0.246%) above the LAIF average monthly rate for March 2021 of 0.357%. The weighted average
number of days to maturity for the District’s total portfolio was 911 days (2.50 years). The duration of the underlying
securities in LAIF as of March 31, 2021 was 220 days.
The District’s investment portfolio is in compliance with its liquidity limitations, which requires that a minimum of
20.00% of the portfolio must mature within one year. The percentage of the portfolio maturing in one year or less as of
March 31, 2021 was 35.17%. The District has adequate cash reserves necessary to meet its obligations for the next
six months.
The rating on one of the District's investments, Wells Fargo medium term note, is BBB+ by Standard & Poor's.
Moody's continues to rate the security as A2. The California Government Code requires that the security be rated in
the top three ratings by a nationally recognized rating agency, which the security is. The security was placed on the
District's watch list and the ratings will continue to be monitored. The District's Investment Policy allows for a security
to continue to be held if it falls out of compliance.
A majority of the District’s cash and investments is reserved or set aside for specific purposes. A description of the
various classifications of the District’s cash and investments are as follows:
Subject 1. Approve the Investment Report for the Month of March 2021
Meeting Apr 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Action
Recommended
Action
That the Board of Directors approve the Investment Report for the month of
March 2021.
Solid Waste Fund:
Operating Reserve - Equal to 30% of the operations budget of the Solid Waste Fund per Operations
Code Section 4.030.020. The Operating Reserve can only be accessed with prior Board approval.
Designated for Revenue Dry Period - Equal to 5 months of budgeted operating expenses for the fiscal
year to cover the cash deficit during the period in which the District does not receive any of its annual
charges from the County of Orange. The revenue dry period is from June through October.
Undesignated - Remaining available cash, which is currently used for rate stabilization and payment of
organics recycling costs.
Wastewater Fund:
Operating Reserve - Equal to 25% of the operations budget of the Wastewater Fund per Operations
Code Section 4.030.020. The Operating Reserve can only be accessed with prior Board approval.
Reserved for Capital Outlay - Set aside for capital improvement projects approved and budgeted by the
Board, but which have not yet been completed.
Designated for Revenue Dry Period - Equal to 5 months of budgeted operating expenses for the fiscal
year to cover the cash deficit during the period in which the District does not receive any of its annual
charges from the County of Orange. The revenue dry period is from June through October.
Undesignated - Remaining available cash, which is available to be appropriated by the Board.
Facilities Revolving Fund - Collection of fixture fees which is a restricted revenue source and can only be used
for new sewer facilities.
Asset Replacement Fund - Accumulation of funds for replacement of vehicles, equipment and computers.
Asset Management Fund - Accumulation of funds in accordance with the asset management model for long-
term replacement of sewer pipes and related infrastructure.
Legal Review
Legal review is not required.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public
Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own
procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted
“CEQA Guidelines and Implementing Procedures” that state on page 6, “”Projects” does not include….C. Continuing
administrative or maintenance activities.”
Financial Review
The portfolio was budgeted to earn an average rate of 1.392% for the year ending June 30, 2021. Through March 31,
2021, the portfolio has earned a weighted average interest rate of 0.775%.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the April 26, 2021 Board of
Directors regular meeting at District Headquarters (290 Paularino Avenue) and on the District’s website at
www.cmsdca.gov.
Alternative Actions
Refer the matter back to staff.
File Attachments
Investment Report - March 2021.pdf (469 KB)
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain meetings
are specified as being eligible as set forth in District Operations Code §
3.01.030. For meetings not so listed, the Board must approve the service for it to
be eligible for the per day compensation.
Subject 1. Orange County Sanitation District (OCSD) - (President Ooten)
Meeting Apr 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Information
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain meetings
are specified as being eligible as set forth in District Operations Code §
3.01.030. For meetings not so listed, the Board must approve the service for it to
be eligible for the per day compensation.
Subject 2. Santa Ana River Flood Protection Agency (SARFPA) - (Director Perry)
Meeting Apr 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Information
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain meetings
are specified as being eligible as set forth in District Operations Code §
3.01.030. For meetings not so listed, the Board must approve the service for it to
be eligible for the per day compensation.
Subject 3. Independent Special Districts of Orange County (ISDOC) - (Secretary
Schafer)
Meeting Apr 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Information
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain meetings
are specified as being eligible as set forth in District Operations Code §
3.01.030. For meetings not so listed, the Board must approve the service for it to
be eligible for the per day compensation.
Subject 4. California Special Districts Association (CSDA) - (Secretary Schafer)
Meeting Apr 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Information
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain meetings
are specified as being eligible as set forth in District Operations Code §
3.01.030. For meetings not so listed, the Board must approve the service for it to
be eligible for the per day compensation.
Subject 5. Special District Risk Management Authority (SDRMA) - (Vice
President Scheafer)
Meeting Apr 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Information
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain meetings
are specified as being eligible as set forth in District Operations Code §
3.01.030. For meetings not so listed, the Board must approve the service for it to
be eligible for the per day compensation.
Subject 6. Other Meetings Qualifying for Reimbursement under CMSD Ordinance
No. 55, Operations Code Section 3.01.030
Meeting Apr 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Information
L. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
Subject 1. Oral Communications and Director Comments
Meeting Apr 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Discussion
O. CLOSING ITEMS
THE NEXT REGULAR MEETING OF COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS WILL BE
HELD ON MAY 24, 2021 VIA TELECONFERENCE.
Subject 1. Adjourn
Meeting Apr 26, 2021 - Board of Directors Regular Meeting
Access Public
Type Procedural