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Monday, March 22, 2021
Board of Directors Regular Meeting
Time: 4:30 P.M.
IMPORTANT NOTICE REGARDING MARCH 22, 2021 REGULAR BOARD MEETING
This meeting is being conducted utilizing teleconferencing and electronic means consistent with
State of California Executive Order N-29-20 dated March 17, 2020, regarding the COVID-19
pandemic.
***
The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which will be
made available at the start of the meeting) or by visiting www.youtube.com/CostaMesaSanitary. In
accordance with Executive Order N-29-20, the public may only view the meeting online and not in
the District's Board Room.
***
To participate in the meeting by computer:
1. Copy and paste the following into your browser - https://us02web.zoom.us/join
2. Enter the Meeting ID number - 832 0989 2356
3. Click "Join."
***
To join the meeting with a mobile device:
1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store (for
Apple devices)
2. Open the Zoom app. Select "Join a Meeting."
3. Enter Zoom Meeting ID. Select "Join Meeting."
***
To join the meeting by phone:
1. Call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 832 0989 2356#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass this
step.
***
Public Comments: Members of the public can submit any comments in writing for the Board of
Directors' consideration by sending them to the District Clerk, Noelani Middenway, at
nmiddenway@cmsdca.gov. Those comments will be made part of the official public record of the
meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of
the agenda packet. If any document or other writing pertaining to an agenda item is distributed to
all or a majority of the Board after the packet is prepared, a copy of that writing may be obtained
from the District Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours
prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
1. Call to Order - President Ooten
2. Pledge of Allegiance - President Ooten
3. Invocation - Vice President Scheafer
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4. Roll Call - (If absences occur, consider whether to deem those absences excused based on facts presented for the
absence – such determination shall be the permission required by law.)
5. Announcement of Late Communications - Unless directed otherwise by the Board of Directors, all actions shall be
based on/memorialized by the latest document submitted as a late communication.
6. Ceremonial Matters and Presentations
B. Public Comments - This time has been set aside for persons in the audience to make comments on items
within the subject matter jurisdiction of the Costa Mesa Sanitary District that are not listed on this agenda.
Members of the public will have the opportunity to address the Board of Directors about all other items on
this agenda at the time those items are considered. Under the provisions of the Brown Act, the Board of
Directors is prohibited from taking action on oral requests but may refer the matter to staff or to a
subsequent meeting. The Board of Directors will respond after public comment has been received. Please
state your name. Each speaker will be limited to four (4) continuous minutes.
1. Public Comments
C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be
acted upon by one motion after public comment has been received. Only Board of Directors may pull an item
for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for
those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited
to four (4) continuous minutes of comment on the consent calendar as a whole.
1. Approve Consent Calendar
2. Approve the Board of Directors Study Session Minutes of February 9, 2021
3. Approve the Board of Directors Regular Meeting Minutes of February 22, 2021
4. Adopt Warrant Resolution No. CMSD 2021-09 Approving District Warrant Registers
5. Approve the Directors' Compensation and Reimbursement of Expenses
6. Approve Payroll Transparency Disclosure for February 2021
7. Accept the occupancy count as presented as 23,004 and direct staff to prepare a warrant to CR&R Environmental
Services for $238,379.27 for February 2021 collection
8. Approve the preparation of a warrant to CR Transfer in the amount of $188,572.27 for February 2021 recycling and
disposal services in the March 2021 warrant register
9. Receive and File the February 2021 Organics Tonnage Report
10. Receive and File the February 2021 Solid Waste Diversion Report
11. Approve the Investment Report for the Month of February 2021
12. Receive and File the February 2021 Contracts Signed by the General Manager
D. PUBLIC HEARINGS
E. GENERAL MANAGER'S REPORTS
1. Receive and File Communications Support and Strategy Presentation & Waive Bidding Requirements and Direct Staff
to Budget for the Proposed Scope of Work to be Performed by Tripepi Smith in the FY 2021-22 Budget in the amount of
$64,000
2. Consider Appointing Five Members to the Citizens Advisory Committee to Serve a Two-Year Term Ending March 2023
3. Receive and File Implementation Plan for Corrective Action and Recommended Enhancements from the 2020 Sewer
System Management Plan Audit Results
4. Consider Renaming the Elden Sewer Lift Station to the Jim Ferryman Sewer Lift Station in honor of long time and
former Board Member James (Jim) Ferryman
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5. Receive and File Wastewater Force Main Air Release Valve Corrective Action Report
F. ENGINEER'S REPORTS
1. Receive and File the Monthly Capital Improvements Project Status Report
G. TREASURER'S REPORTS
H. ATTORNEY'S REPORTS
1. Oral report of Executive Compensation (Gov. Code §54953(c)(3)
2. Consider Approving General Manager, Scott Carroll's, Employment Agreement Increasing His Annual compensation by
3.5% after receiving an oral report on the terms
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a
Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for
which the per diem compensation is sought, the Operations Code provides that such compensation is
authorized for each day’s service rendered as a Director at the request of the Board (not to exceed six
days in one month), and certain meetings are specified as being eligible as set forth in District Operations
Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be
eligible for the per day compensation.
1. Orange County Sanitation District (OCSD) - (President Ooten)
2. Santa Ana River Flood Protection Agency (SARFPA) - (Director Perry)
3. Independent Special Districts of Orange County (ISDOC) - (Secretary Schafer)
4. California Special Districts Association (CSDA) - (Secretary Schafer)
5. Special District Risk Management Authority (SDRMA) - (Vice President Scheafer)
6. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55, Operations Code Section 3.01.030
J. OLD BUSINESS
K. NEW BUSINESS
L. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
1. Oral Communications and Director Comments
M. ADJOURN TO CLOSED SESSION
N. RECONVENE TO OPEN SESSION
O. CLOSING ITEMS
1. Adjourn
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Monday, March 22, 2021
Board of Directors Regular Meeting
Time: 4:30 P.M.
IMPORTANT NOTICE REGARDING MARCH 22, 2021 REGULAR BOARD MEETING
This meeting is being conducted utilizing teleconferencing and electronic means consistent with
State of California Executive Order N-29-20 dated March 17, 2020, regarding the COVID-19
pandemic.
***
The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which will be
made available at the start of the meeting) or by visiting www.youtube.com/CostaMesaSanitary. In
accordance with Executive Order N-29-20, the public may only view the meeting online and not in
the District's Board Room.
***
To participate in the meeting by computer:
1. Copy and paste the following into your browser - https://us02web.zoom.us/join
2. Enter the Meeting ID number - 832 0989 2356
3. Click "Join."
***
To join the meeting with a mobile device:
1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store (for
Apple devices)
2. Open the Zoom app. Select "Join a Meeting."
3. Enter Zoom Meeting ID. Select "Join Meeting."
***
To join the meeting by phone:
1. Call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 832 0989 2356#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass this
step.
***
Public Comments: Members of the public can submit any comments in writing for the Board of
Directors' consideration by sending them to the District Clerk, Noelani Middenway, at
nmiddenway@cmsdca.gov. Those comments will be made part of the official public record of the
meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of
the agenda packet. If any document or other writing pertaining to an agenda item is distributed to
all or a majority of the Board after the packet is prepared, a copy of that writing may be obtained
from the District Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours
prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
Subject 1. Call to Order - President Ooten
Meeting Mar 22, 2021 - Board of Directors Regular Meeting
Access Public
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Type Procedural
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A. OPENING ITEMS
Subject 2. Pledge of Allegiance - President Ooten
Meeting Mar 22, 2021 - Board of Directors Regular Meeting
Access Public
Type Procedural
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A. OPENING ITEMS
Subject 3. Invocation - Vice President Scheafer
Meeting Mar 22, 2021 - Board of Directors Regular Meeting
Access Public
Type Procedural
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A. OPENING ITEMS
Robert Ooten, President
Michael Scheafer, Vice President
Arlene Schafer, Secretary
Arthur Perry, Director
Brett Eckles, Director
Subject 4. Roll Call - (If absences occur, consider whether to deem those absences excused
based on facts presented for the absence – such determination shall be the
permission required by law.)
Meeting Mar 22, 2021 - Board of Directors Regular Meeting
Access Public
Type Procedural
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A. OPENING ITEMS
Subject 5. Announcement of Late Communications - Unless directed otherwise by the Board
of Directors, all actions shall be based on/memorialized by the latest document
submitted as a late communication.
Meeting Mar 22, 2021 - Board of Directors Regular Meeting
Access Public
Type Procedural
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A. OPENING ITEMS
Subject 6. Ceremonial Matters and Presentations
Meeting Mar 22, 2021 - Board of Directors Regular Meeting
Access Public
Type Procedural
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B. Public Comments - This time has been set aside for persons in the audience to
make comments on items within the subject matter jurisdiction of the Costa Mesa
Sanitary District that are not listed on this agenda. Members of the public will
have the opportunity to address the Board of Directors about all other items on
this agenda at the time those items are considered. Under the provisions of the
Brown Act, the Board of Directors is prohibited from taking action on oral
requests but may refer the matter to staff or to a subsequent meeting. The Board
of Directors will respond after public comment has been received. Please state
your name. Each speaker will be limited to four (4) continuous minutes.
Subject 1. Public Comments
Meeting Mar 22, 2021 - Board of Directors Regular Meeting
Access Public
Type Procedural
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
Subject 1. Approve Consent Calendar
Meeting Mar 22, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended Action That the Board of Directors approve the Consent Calendar as presented.
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is
waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent
calendar as a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Gina Terraneo, Management Analyst II
Date: March 22, 2021
Subject: Approve the Board of Directors Study Session Minutes of February 9, 2021
Summary
The recorded minutes of the February 9, 2021 Board of Directors Study Session are hereby submitted to the Board of Directors for review
and approval.
Analysis
Attached to the staff report are the minutes for the Board of Directors Study Session on February 9, 2021.
Staff Recommendation
That the Board of Directors approve the meeting minutes as presented.
Legal Review
Not applicable.
Environmental Review
Consideration of public meeting minutes is an administrative matter and is exempt from the requirements of the California Environmental
Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its
own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA
Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing administrative or
maintenance activities.”
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the March 22, 2021 Board of Directors Regular
Meeting held via teleconference and posted on the District’s website.
Alternative Actions
1. Do not approve the meeting minutes as presented.
2. Direct staff to report back with more information.
File Attachments
Subject 2. Approve the Board of Directors Study Session Minutes of February 9, 2021
Meeting Mar 22, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent), Minutes
Recommended Action That the Board of Directors approve the meeting minutes as presented.
Minutes View Minutes for Feb 9, 2021 - Board of Directors Study Session
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minutes_2021_02_09_ss.pdf (175 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is
waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent
calendar as a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Gina Terraneo, Management Analyst II
Date: March 22, 2021
Subject: Approve the Board of Directors Regular Meeting Minutes of February 22, 2021
Summary
The recorded minutes of the February 22, 2021 Board of Directors Regular Meeting are hereby submitted to the Board of Directors for
review and approval.
Staff Recommendation
That the Board of Directors approve the meeting minutes as presented.
Analysis
Attached to the staff report are the minutes for the Board of Directors Regular Meeting on February 22, 2021.
Legal Review
Not applicable.
Environmental Review
Consideration of public meeting minutes is an administrative matter and is exempt from the requirements of the California Environmental
Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its
own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA
Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing administrative or
maintenance activities.”
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the March 22, 2021 Board of Directors Regular
Meeting held via teleconference and posted on the District’s website.
Alternative Actions
1. Do not approve the meeting minutes as presented.
2. Direct staff to report back with more information.
File Attachments
Subject 3. Approve the Board of Directors Regular Meeting Minutes of February 22, 2021
Meeting Mar 22, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent), Minutes
Recommended Action That the Board of Directors approve the meeting minutes as presented.
Minutes View Minutes for Feb 22, 2021 - Board of Directors Regular Meeting
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minutes_2021_02_22_rm.pdf (224 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is
waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent
calendar as a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Autumn Alvarez, Accounting Clerk
Date: March 22, 2021
Subject: Adopt Warrant Resolution No. CMSD 2021-09 Approving District Warrant Registers
Summary
Attached is the Warrant Resolution, which ratifies the payment of certain claims and demands and specifies the funds from which they
were paid.
Recommendation
That the Board of Directors approve and file the report.
Analysis
Attached is the Warrant Resolution, which ratifies the payment of certain claims and demands and specifies the funds from which they
were paid.
Legal Review
Not Applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities
which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state
on page 6 “”Projects” does not include .... C. Continuing administrative or maintenance activities."
Financial Review
Sufficient funds are available in the adopted budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the March 22, 2021 Board of Directors Regular
meeting at District Headquarters and posted on the District’s website www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
Subject 4. Adopt Warrant Resolution No. CMSD 2021-09 Approving District Warrant
Registers
Meeting Mar 22, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Budgeted Yes
Recommended Action That the Board of Directors adopt Warrant Resolution No. CMSD 2021-09 approving District
warrants for the month of February in the amount of $761,593.85
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File Attachments
WARRANT RESO 2021-09.pdf (332 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is
waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent
calendar as a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Noelani Middenway, District Clerk & Public Information Officer
Date: March 22, 2021
Subject: Directors' Compensation and Reimbursement of Expenses
Summary
The Directors' Compensation and Reimbursement of Expenses are hereby submitted to the Board of Directors for review and approval.
Analysis
Attached to the staff report are the Directors' Compensation and Reimbursement of Expenses.
Staff Recommendation
That the Board of Directors approve the compensation and reimbursement of expenses as presented.
Legal Review
Not applicable.
Environmental Review
Consideration of the compensation and reimbursement of expenses is an administrative matter and is exempt from the requirements of
the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an
agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District
has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6. "Projects” does not include …. C. Continuing
administrative or maintenance activities.”
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the March 22, 2021 Board of Directors Regular
Meeting at District Headquarters and posted on the District’s website.
Alternative Actions
1. Do not approve the compensation and reimbursement of expenses as presented.
2. Direct staff to report back with more information.
File Attachments
director_comp.pdf (1,212 KB)
Subject 5. Approve the Directors' Compensation and Reimbursement of Expenses
Meeting Mar 22, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended Action That the Board of Directors approve the compensation and reimbursement of expenses as
presented.
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All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is
waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent
calendar as a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Autumn Alvarez, Accounting Clerk
Date: March 22, 2021
Subject: Approve Payroll Transparency Disclosure for February 2021
Summary
Attached is the Payroll General Ledger Distribution Report summarizing each payroll during the month.
Recommendation
That the Board of Directors approve and file the report.
Analysis
Attached is the Payroll General Ledger Distribution Report summarizing each payroll during the month.
Legal Review
Not Applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities
which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state
on page 6 “”Projects” does not include .... C. Continuing administrative or maintenance activities."
Financial Review
Sufficient funds are available in the adopted budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the March 22, 2021 Board of Directors Regular
meeting at District Headquarters and posted on the District’s website www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
Payroll Transparency Disclosure Feb 2021.pdf (1,931 KB)
Subject 6. Approve Payroll Transparency Disclosure for February 2021
Meeting Mar 22, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Budgeted Yes
Recommended Action That the Board of Directors approve and file the report.
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All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is
waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent
calendar as a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Nabila Guzman, Management Analyst I
Date: March 22, 2021
Subject: Accept the occupancy count as presented using 23,004 as the correct number of active units and direct staff to
prepare a warrant to CR&R Environmental Services for $238,379.27 for February 2021 collection
Summary
Accept the occupancy count as presented using 23,004 as the correct number of active units and direct staff to prepare a warrant to
CR&R Environmental Services for February 2021 collection based on this occupancy report so long as the contractor fulfills the
obligations of the agreement in the amount of $238,379.27 to be ratified in the March 2021 warrant list.
Recommendation
That the Board of Directors accept the occupancy count as presented using 23,004 as the correct number of active units and direct staff
to prepare a warrant to CR&R Environmental Services for February 2021 collection based on this occupancy report so long as the
contractor fulfills the obligations of the agreement in the amount of $238,379.27 to be ratified in the March 2021 warrant list.
Analysis
The occupancy count is the number of residential customers that the District pays CR&R for the trash truck to stop and pick-up trash.
The District pays CR&R $10.3635 per occupant, per month. Each month, new residential customers in brand-new developments contact
the District to establish new trash service. District staff contacts CR&R to approve the drop-off of carts at the residence, which results in
an increase in the occupancy count as shown on the attached list.
As of February 28, 2021, total District occupancy was at 23,004 with two (2) new accounts added and one (1) account removed since the
last billing period. District staff will continue to track the number of new service addresses.
Please note that CR&R has included a credit adjustment of $22.68 for the February occupancy report. Five carts were removed on
11/24/2020, the credit is for 11/24/2020 to 1/31/2021.
The payment calculation is based on the following:
District's Current Rate for February 2021:
23,004 x $10.3635 =$238,401.95 - $22.68 credit adjustment = $238,379.27
Legal Review
Not Applicable
Subject 7. Accept the occupancy count as presented as 23,004 and direct staff to prepare a
warrant to CR&R Environmental Services for $238,379.27 for February 2021
collection
Meeting Mar 22, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended Action That the Board of Directors accept the occupancy count as presented using 23,004 as the
correct number of active units and direct staff to prepare a warrant to CR&R Environmental
Services for February 2021 collection based on this occupancy report so long as the
contractor fulfills the obligations of the agreement in the amount of $238,379.27 to be
ratified in the March 2021 warrant list.
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Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which
fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page
6 “”Projects” does not include …. C. Continuing administrative or maintenance activities.”
Financial Review
Sufficient funds are available in the adopted budget to pay for the services provided.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the March 22, 2021 Board of Directors
Regular meeting at District Headquarters and posted on the District’s website.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
2021-02-G CMSD Occupancy Report.pdf (338 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is
waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent
calendar as a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Nabila Guzman, Management Analyst I
Date: March 22, 2021
Subject: Approve the preparation of a warrant to CR Transfer in the amount of $188,572.27 for February 2021 recycling and
disposal services in the March 2021 warrant register
Summary
This payment to CR Transfer is for the sorting of recyclables from the mixed waste and disposal of the remaining waste at the landfill.
With the implementation of the Organics Recycling Program adopted by the Board, this payment also includes the diverting of the
organics waste to the Anaerobic Digestion facility to be recycled into fertilizer or renewable natural gas to fuel the refuse trucks.
Recommendation
That the Board of Directors approves the preparation of a warrant to CR Transfer in the amount of $188,572.27 for February
2021 recycling and disposal services to be ratified in the March 2021 warrant register.
Analysis
Below is a chart depicting the total tonnage and payments due for residential and organic waste collected in Costa Mesa and Newport
Beach.
Due to weight ticket calculation rounding, monthly invoices may be slightly off by a few pennies. Invoices that are slightly off are marked
by an asterisk below.
Type of Waste InvoiceTonnageRate Amount Billed
Residential Waste - Costa Mesa 40350 1,395.21 $54.98$76,708.64*
Residential Waste - Costa Mesa 40394 1,053.31 $54.98$57,910.99*
Residential Waste - Newport Beach40351 30.94 $54.98$1,701.09*
Residential Waste - Newport Beach40395 38.17 $54.98$2,098.59
Total Residential Waste 2,517.63 $138,419.31
Organics 40385 352.15 $75.65$26,640.16*
Organics 40429 310.81 $75.65$23,512.80*
Total Organics 662.96 $50,152.96
Grand Total 3,180.59 $188,572.27
Legal Review
Not Applicable
Subject 8. Approve the preparation of a warrant to CR Transfer in the amount of
$188,572.27 for February 2021 recycling and disposal services in the March 2021
warrant register
Meeting Mar 22, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended Action That the Board of Directors approves the preparation of a warrant to CR Transfer in the
amount of $188,572.27 for February 2021 recycling and disposal services to be ratified in the
March 2021 warrant register.
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Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which
fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page
6 ”Projects” does not include …. C. Continuing administrative or maintenance activities.”
Financial Review
Sufficient funds are available in the adopted budget to pay for the services provided.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the March 22, 2021 Board of Directors
regular meeting at District Headquarters and posted on the District’s website at www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is
waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent
calendar as a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Nabila Guzman, Management Analyst I
Date: March 22, 2021
Subject: Receive and File the February 2021 Organics Tonnage Report
Summary
A total of 617.86 tons of organic waste were collected in February 2021.
Recommendation
That the Board of Directors receive and file this report.
Analysis
Below is a graph depicting the total tonnage of organic waste collected during each month of the last five fiscal years. Additionally, a
graph is included breaking down the total tonnage collected and how much material was recycled and landfilled from the organics
program.
Subject 9. Receive and File the February 2021 Organics Tonnage Report
Meeting Mar 22, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended Action That the Board of Directors receive and file this report.
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Legal Review
Not applicable.
Environmental Review
Consideration of the Organics Tonnage Report is an administrative matter and not a disturbance of the environment similar to grading or
construction and not a project under CEQA or the District’s CEQA Guidelines.
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the March 22, 2021 Board of Directors
Regular meeting at District Headquarters and posted on the District’s website.
File Attachments
Tonnage.png (8 KB)
Organics.png (15 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is
waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent
calendar as a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Nabila Guzman, Management Analyst I
Date: March 22, 2021
Subject: Receive and File the February 2021 Solid Waste Diversion Report
Summary
Per direction from the Board of Directors the monthly solid waste diversion report has been temporarily suspended due to inaccurate data
as a result from the COVID-19 pandemic.
Recommendation
That the Board of Directors receive and file this report.
Analysis
Per direction from the Board of Directors at the April 14, 2020 Study Session meeting, the monthly solid waste diversion report has been
temporarily suspended. Due to the COVID-19 pandemic, CR&R Environmental Services temporarily suspended their recycling
processing at their Stanton Materials Recovery Facility (MRF) where the District's mixed waste is processed from March to September
2020. Below is a chart of all solid waste collected over the last seventeen years.
Subject 10. Receive and File the February 2021 Solid Waste Diversion Report
Meeting Mar 22, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended Action That the Board of Directors receive and file this report.
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File Attachments
Organics Tonnage.png (37 KB)
Legal Review
Not applicable.
Environmental Review
Consideration of the Solid Waste Report is an administrative matter and not a disturbance of the environment similar to grading or
construction and not a project under CEQA or the District’s CEQA Guidelines.
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the March 22, 2021 Board of Directors
Regular meeting at District Headquarters and posted on the District’s website.
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is
waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent
calendar as a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
From: Marc Davis, District Treasurer
Date: March 22, 2021
Subject: Approve the Investment Report for the Month of February 2021
Summary
Attached is the Investment Report for the month of February 2021. As required by the District’s Statement of Investment Policy, the
Investment Report delineates all investment activity during the month.
Recommendation
That the Board of Directors approve the Investment Report for the month of February 2021.
Analysis
This report lists the types of securities held in the District’s portfolio, the institutions from which the securities were purchased, maturity
dates and interest rates as of February 28, 2021. The District’s investments are in compliance with the Statement of Investment Policy
adopted by the Board at the June 22, 2020 regular meeting, as well as the California Government Code. The market values in this report
were provided by our third party custodian, Pershing, LLC, except for the Local Agency Investment Fund (LAIF). The market value of
LAIF was provided by the State Treasurer’s Office. It does not represent the value of the underlying securities within the pool, but rather
the par or cost amount, which is the amount the District is entitled to withdraw. This reporting practice is consistent with industry standard
practices for similar funds.
The weighted average stated rate of return (current yield) for the District’s investment portfolio as of February 28, 2021, was 0.655%. The
yield to maturity of the portfolio was 0.656%. The District’s weighted average interest rate was 25 basis points (0.248%) above the LAIF
average monthly rate for February 2021 of 0.407%. The weighted average number of days to maturity for the District’s total portfolio was
840 days (2.30 years). The duration of the underlying securities in LAIF as of February 28, 2021 was 198 days.
The District’s investment portfolio is in compliance with its liquidity limitations, which requires that a minimum of 20.00% of the portfolio
must mature within one year. The percentage of the portfolio maturing in one year or less as of February 28, 2021 was 38.14%. The
District has adequate cash reserves necessary to meet its obligations for the next six months.
The rating on one of the District's investments, Wells Fargo medium term note, is BBB+ by Standard & Poor's. Moody's continues to rate
the security as A2. The California Government Code requires that the security be rated in the top three ratings by a nationally recognized
rating agency, which the security is. The security was placed on the District's watch list and the ratings will continue to be monitored. The
District's Investment Policy allows for a security to continue to be held if it falls out of compliance.
A majority of the District’s cash and investments is reserved or set aside for specific purposes. A description of the various classifications
of the District’s cash and investments are as follows:
Solid Waste Fund:
Subject 11. Approve the Investment Report for the Month of February 2021
Meeting Mar 22, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended Action That the Board of Directors approve the Investment Report for the month of February 2021.
Goals 8.0 Finance
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Operating Reserve - Equal to 30% of the operations budget of the Solid Waste Fund per Operations Code Section
4.030.020. The Operating Reserve can only be accessed with prior Board approval.
Designated for Revenue Dry Period - Equal to 5 months of budgeted operating expenses for the fiscal year to cover the
cash deficit during the period in which the District does not receive any of its annual charges from the County of Orange.
The revenue dry period is from June through October.
Undesignated - Remaining available cash, which is currently used for rate stabilization and payment of organics recycling
costs.
Wastewater Fund:
Operating Reserve - Equal to 25% of the operations budget of the Wastewater Fund per Operations Code Section
4.030.020. The Operating Reserve can only be accessed with prior Board approval.
Reserved for Capital Outlay - Set aside for capital improvement projects approved and budgeted by the Board, but which
have not yet been completed.
Designated for Revenue Dry Period - Equal to 5 months of budgeted operating expenses for the fiscal year to cover the
cash deficit during the period in which the District does not receive any of its annual charges from the County of Orange.
The revenue dry period is from June through October.
Undesignated - Remaining available cash, which is available to be appropriated by the Board.
Facilities Revolving Fund - Collection of fixture fees which is a restricted revenue source and can only be used for new sewer
facilities.
Asset Replacement Fund - Accumulation of funds for replacement of vehicles, equipment and computers.
Asset Management Fund - Accumulation of funds in accordance with the asset management model for long-term replacement of
sewer pipes and related infrastructure.
Legal Review
Legal review is not required.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which
fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page
6, “”Projects” does not include….C. Continuing administrative or maintenance activities.”
Financial Review
The portfolio was budgeted to earn an average rate of 1.392% for the year ending June 30, 2021. Through February 28, 2021, the
portfolio has earned a weighted average interest rate of 0.798%.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the March 22, 2021 Board of Directors regular
meeting at District Headquarters (290 Paularino Avenue) and on the District’s website at www.cmsdca.gov.
Alternative Actions
Refer the matter back to staff.
File Attachments
Investment Report - February 2021.pdf (690 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is
waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent
calendar as a whole.
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C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous
minutes of comment on the consent calendar as a whole.
To: Board of Directors
From: Scott Carroll, General Manager
Date: March 22, 2021
Subject: Receive and File the February 2021 Contracts Signed by the General Manager
Summary
At the January 24, 2019 Board of Directors meeting, the Board directed the General Manager to submit a list of contracts he signed
during the previous month. Below are the contracts he signed in the months of February 2021.
Recommendation
That the Board of Directors receive and file this report.
Analysis
Below are the contracts signed by the General Manager in the month of February 2021:
Contracts
1. Occupational Safety Training Systems – Consulting company that provides safety training and safety tailgate meetings to staff.
Cost: $3,870
2. Houston & Harris – Cleaning 100,000 feet of sewer pipe. Cost: $48,758
Purchase Orders
No purchase orders were signed in the month of February.
Legal Review
All contracts are reviewed and approved by District Counsel before contracts are executed.
Environmental Review
Providing the Board of Directors a monthly list of contracts signed by the General Manager is an administrative matter that will not result
in direct or indirect physical changes in the environment and is not considered a "project".
Financial Review
There is adequate funding in the budget for the expenses referenced above.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the March 22, 2021 Board of Directors meeting at
District Headquarters and on District website at www.cmsdca.gov
Alternative Actions
Subject 12. Receive and File the February 2021 Contracts Signed by the General Manager
Meeting Mar 22, 2021 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended Action That the Board of Directors receive and file this report.
Goals 6.0 Administrative Management
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1. Direct staff to report back with more information.
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is
waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items
listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent
calendar as a whole.
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E. GENERAL MANAGER'S REPORTS
To: Board of Directors
Via: Scott Carroll, General Manager
From: Gina Terraneo, Management Analyst II
Date: March 22, 2021
Subject: Communications Support and Strategy Progress Report
Summary
After completing a competitive bidding process, the Board of Directors authorized the General Manager to enter the District into an
agreement with communications firm, Tripepi Smith, on February 24, 2020. This agreement included the development and
implementation of a communications plan, and the expansion of program awareness and effective outreach methods to maximize
resident engagement. Today's discussion will include a presentation of the metrics and outcomes resulting from this agreement, as well
as a proposal for the Board of Directors to waive the bidding requirement and direct staff to budget for an additional scope of work to be
performed by Tripepi Smith in Fiscal Year 2021-2022 for the purposes of continuing limited communications support services.
Recommendation
That the Board of Directors:
1. Receive and file the "Year-in-Review" presentation from Tripepi Smith.
2. Waive the bidding requirement and direct staff to budget for the proposed scope of work to be performed by Tripepi Smith in the FY
2021-22 Budget in the amount of $64,000.
Analysis
Subject 1. Receive and File Communications Support and Strategy Presentation & Waive
Bidding Requirements and Direct Staff to Budget for the Proposed Scope of Work to
be Performed by Tripepi Smith in the FY 2021-22 Budget in the amount of $64,000
Meeting Mar 22, 2021 - Board of Directors Regular Meeting
Access Public
Type Action, Discussion, Receive and File
Fiscal Impact Yes
Dollar Amount $64,000.00
Budgeted No
Budget Source To be included in the FY 2021-22 Budget, upon the Board's direction.
Recommended Action That the Board of Directors:
1. Receive and file the "Year-in-Review" presentation from Tripepi Smith;
2. Waive the bidding requirement and direct staff to budget for the proposed scope of work to
be performed by Tripepi Smith in the FY 2021-22 Budget in the amount of $64,000.
Goals 5.1 Community Outreach & Communications - Highlight residents who promote
sustainability
5.6 Community Outreach & Communications - Enhance communications platforms
5.5 Community Outreach & Communications - Use clear messaging and education to
engage the community in District programs and activities
5.3 Community Outreach & Communications - Standardize District communications to
ensure uniformity
5.4 Community Outreach & Communications - Track and report communications metrics
5.0 Community Outreach & Communications
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The District’s 2019 Citizen Survey suggested that the majority of service area residents were unfamiliar with District programs and
services. Both the focus group and survey results demonstrated that there would be great value in investing in increasing public
awareness of CMSD's underutilized programs. As a result, the Board of Directors directed staff to release a Communications Support and
Strategy request for proposal (RFP) on December 17, 2019. Five proposals were submitted and post-evaluation, the firms with the top
three proposals were invited to be interviewed by the Solid Waste Ad Hoc Committee on January 29, 2020. The Committee requested a
revised 12-month scope of services from each firm, and after analysis of the revised scopes and their corresponding cost proposals, the
Committee recommended that the RFP be awarded to Tripepi Smith. The Board of Directors accepted this recommendation and directed
the General Manager to enter the District into an agreement with Tripepi Smith. The agreement, implemented on April 1, 2020, included
the following scope of work:
Communications Plan Evaluation/Development - Tripepi Smith completed an evaluation of the District's communications and
addressed the following resulting recommendations during the agreement term:
1. Improve Government Relations
2. Regularly Analyze Available Metrics
3. Improve Media Relations
4. Optimize Email Distribution, Including Hybrid E-Newsletter
5. Optimize Social Media Strategy
6. Optimize Website
7. Establish Formal Policies
8. Provide Staff with Training
9. Address Spanish Language Goals
10. Develop a Brand/Style Guide
11. Build a Stock Photo and Video Library
12. Increase Branding on Physical Assets
Gather Emailing List (implementation of an effective email platform)
12-month Calendar Plan for Social Media
General Communications Support
Now that the current agreement term is coming to an end, Tripepi Smith will provide a presentation of the services provided and the
corresponding outcomes and metrics (Attachment A).
As demonstrated in the presented outcomes, the District has seen a notable increase in visibility, especially through its social media
platforms. It is imperative that the momentum from this engagement with Tripepi Smith continues in order to grow the District's reach and
further connect with customers to achieve increased program participation. Throughout the agreement period, the Tripepi Smith team has
educated and trained District staff to achieve self-sufficiency in the areas of social media content creation, graphic design techniques,
photography, email marketing, and tracking metrics. These are all components that District staff is qualified to take over moving forward.
In addition to these components, Tripepi Smith successfully conducted four public awareness campaigns that were instrumental in CMSD
achieving the reported metrics. These public awareness campaigns are time-intensive undertakings that include elements that District
staff is currently unable to produce internally, such as video public service announcements. Therefore, District staff is recommending that
the Board review and direct staff to budget for the attached proposed 12-month scope of services for conducting four additional public
awareness campaigns and general strategic communications support in Fiscal Year 2021-2022 (Attachment B).
Additionally, District staff is recommending that the Board waive the applicable bidding requirement to allow District staff to proceed with
minimal interruption. Tripepi Smith has spent the past twelve months familiarizing themselves with the District's communications
platforms, policies, and procedures while completing their agreement terms. Conducting a new competitive bidding process would require
a significant amount of staff time and resources to obtain new proposals, evaluate said proposals, present the proposals to the Board of
Directors, and if a new firm is selected, to familiarize the new firm with the District's communications platforms, policies, and procedures.
Given the successful outcomes of the previous agreement term and the nominal length of the term, it is District staff's belief that the
waiver of bidding requirements would be appropriate under these circumstances.
Legal Review
Not applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which
fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page
6 ”Projects” does not include …. C. Continuing administrative or maintenance activities.”
Financial Review
If the Board approves the recommended actions, District staff will budget $64,000 for the proposed scope of work to be performed by
Tripepi Smith in the FY 2021-22 Budget. This total amount will be split evenly, so that 50% is budgeted in the Solid Waste Fund and 50%
is budgeted in the Wastewater Fund.
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Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the March 22, 2021 Board of Directors Regular
meeting held via teleconference and posted on the District's website.
Alternative Actions
1. Request alternative scope or service timeline.
2. Do not approve proposed scope.
3. Refer item back to staff with further instructions.
File Attachments
A -Presentation - Year in Review.pdf (20,932 KB)
B - Proposed Scope.pdf (1,116 KB)
Administrative File Attachments
Presentation - Year in Review.pptx (15,146 KB)
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E. GENERAL MANAGER'S REPORTS
To: Board of Directors
From: Noelani Middenway, CMC, District Clerk/Public Information Officer
Date: March 22, 2021
Subject: Consider Appointing Five Members to the Citizens Advisory Committee to Serve a Two-Year Term Ending March 8,
2023
Summary
There are five vacancies on the Citizens Advisory Committee (CAC) that require the Board to appoint new members to serve on the
committee.
Analysis
The Citizens Advisory Committee (CAC) consists of 11 members that provide advisory input on subject matters desired by the Board of
Directors. CAC members serve staggered two-year terms, with five members having concluded their term on March 10, 2021. Eight (8)
applications were received and are included with this report for the Boards' consideration. The six applicants are as follows:
Cindy Brenneman
Elodie Katz (returning CAC applicant)
Hengameh Abraham
Jason Komala
Jeff Arbour
Judith Gielow (returning CAC applicant)
Mark Abrams
Sue Lester (returning CAC applicant)
The newly appointed members will serve on the CAC for two years, ending March 8, 2023. Staff recommends that the Board of Directors
nominate and appoint five new members to fill the existing vacancies.
Recommendation
That the Board of Directors appoint five members to the Citizens Advisory Committee to serve a two-year term ending March 8, 2023.
Legal Review
Not applicable.
Environmental Review
Appointing members to the Citizens Advisory Committee is an administrative matter, which will not result in direct or indirect physical
changes to the environment similar to grading or construction and is not considered a project under CEQA.
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the March 22, 2021 Board of Directors Regular
Meeting at District Headquarters and posted on the District’s website.
Alternative Actions
Refer the matter back to staff.
Subject 2. Consider Appointing Five Members to the Citizens Advisory Committee to Serve a
Two-Year Term Ending March 2023
Meeting Mar 22, 2021 - Board of Directors Regular Meeting
Access Public
Type Action
Recommended Action That the Board of Directors appoint five members to the Citizens Advisory Committee to
serve a two-year term ending March 8, 2023.
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File Attachments
cindy_brenneman_cac_application_boarddocs.pdf (297 KB)
elodie_katz_cac_application_boarddocs.pdf (792 KB)
hengameh_abraham_cac_application_boarddocs.pdf (147 KB)
jason_komala_cac_application_boarddocs.pdf (262 KB)
jeff_arbour_cac_application_boarddocs.pdf (137 KB)
judy_gielow_cac_application_boarddocs.pdf (158 KB)
mark_abrams_cac_application_boarddocs.pdf (1,454 KB)
sue_lester_cac_application_boarddocs.pdf (135 KB)
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E. GENERAL MANAGER'S REPORTS
To: Board of Directors
From: Scott Carroll, General Manager
Date: March 22, 2021
Subject: Implementation Plan for Corrective Action and Recommended Enhancements from the 2020 Sewer System
Management Plan Audit Results
Summary
On January 12, 2021, the Board of Directors received the results of an audit performed on the Districts Sewer System Management Plan
(SSMP). As per statewide regulations, SSMP's are required to receive routine internal audits to evaluate the effectiveness of the Plan, as
well as the District's compliance with Plan elements. The 2020 audit was performed by a private vendor, EEC Environmental.
Recommendation
That the Board of Directors receive and file this report.
Analysis
Audit results showed the District had several minor non-conformance issues that need to be resolved. Minor non-conformance means it
can be easily fixed. In addition, to the minor non-conformance issues, EEC made several enhanced recommendations. The
recommendations are not required to be in compliance with state regulations, but EEC believes the recommendations will enhance the
District's SSMP effectiveness for managing its wastewater collection system.
To ensure the minor non-conformance issues and enhanced recommendations are resolved, the Board of Directors directed the General
Manager to develop an implementation plan. As per the Board's direction, attached is a copy of the 2020 SSMP Audit
Implementation Plan.
Legal Review
Not applicable
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which
fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page
6 ”Projects” does not include …. C. Continuing administrative or maintenance activities.”
Financial Review
There's no financial impact to the District for developing and implementing the 2020 SSMP Audit Implementation Plan.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the March 22, 2021 Board of Directors Regular
meeting held via teleconference and posted on the District's website.
Alternative Actions
1. Refer item back to staff with further instructions.
Subject 3. Receive and File Implementation Plan for Corrective Action and Recommended
Enhancements from the 2020 Sewer System Management Plan Audit Results
Meeting Mar 22, 2021 - Board of Directors Regular Meeting
Access Public
Type Action, Receive and File
Recommended Action That the Board of Directors receive and file this report.
Goals 1.0 Sewer Infrastructure
1.1 Sewer Infrastructure - Prevent Sanitary Sewer Overflows (SSOs)
1.4 Sewer Infrastructure - Audit and update the Sewer System Management Plan (SSMP)
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File Attachments
2020 Audit Implementation Plan.pdf (101 KB)
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E. GENERAL MANAGER'S REPORTS
To: Board of Directors
From: Scott Carroll, General Manager
Date: March 22, 2021
Subject: Consider Renaming the Elden Lift Station to the Jim Ferryman Lift Station in honor of long time and former Board
Member James (Jim) Ferryman
Summary
On August 24, 2020, the Board of Directors adopted Administrative Policy No. 70.00, Naming of District Facilities. The policy describes
the procedures and guidelines for the naming and renaming of District facilities owned and operated by CMSD. On February 22, 2021,
the Board of Directors directed staff to begin the process for considering naming a CMSD facility after long time and former Board
member, James (Jim) Ferryman. The process begins by having the Citizens Advisory Committee make recommendations to the Board of
Directors for renaming a District facility.
Recommendation
That the Board of Directors:
1. Approve adopting Resolution No. 2021-XXX Renaming the Elden Sewer Lift Station to the Jim Ferryman Lift Station in honor of long
time and former Board Member James (Jim) Ferryman.
2. Approve naming a District special event in honor of James (Jim) Ferryman.
Analysis
Why name a CMSD facility after James (Jim) Ferryman?
James (Jim) Ferryman has served the Costa Mesa community as an elected and appointed official and volunteer for more than forty
years. He was elected and served as a member of the Board of Directors for the Costa Mesa Sanitary District from 1988 to 2020 where
he served as President for several terms (’94-’98, '05-'07, '12-'13 and '19-'20). He also has a long history of community involvement,
serving various organizations such as past President of the Newport-Mesa Unified School District (’98), and he is the Past President of
Costa Mesa-Newport Harbor Lions Club where he has been a long time volunteer of the annual Fish Fry and Carnival event that raises
money for club organizations within the community.
He was appointed and served as a member of the Board of Directors for the Orange County Sanitation District from 1989 to 2020 where
he served one term as President (2006-2008). Ferryman was chosen as the Costa Mesa Chamber of Commerce’s “Man of the Year” in
1992, and he was a leader in environmental protection service where he served as Chairman of the National Water Research Institute.
He also served on the Executive Board of the Santa Ana River Flood Protection Agency. Ferryman attended school locally, graduating
from Costa Mesa High School.
In addition to his commitment and dedication to service, Ferryman made the following contributions for the betterment of the community
by approving the programs below as a member of CMSD Board of Directors.
Costa Mesa Sanitary District
Subject 4. Consider Renaming the Elden Sewer Lift Station to the Jim Ferryman Sewer Lift
Station in honor of long time and former Board Member James (Jim) Ferryman
Meeting Mar 22, 2021 - Board of Directors Regular Meeting
Access Public
Type Action
Recommended Action That the Board of Directors:
1. Approve adopting Resolution No. 2021-XXX Renaming the Elden Sewer Lift Station to the
Jim Ferryman Lift Station in honor of long time and former Board Member James (Jim)
Ferryman.
2. Approve naming a District special event in honor of James (Jim) Ferryman.
Goals 5.0 Community Outreach & Communications
6.0 Administrative Management
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Transitioning from a manual trash collection system to an automated system to improve operational efficiencies.
Implementing the Organics Recycling Program that uses anaerobic digestion (AD) technology to convert green waste and food
scraps into Renewable Natural Gas (RNG). CMSD became the first public agency in Southern California to use AD technology to
reduce greenhouse gas emissions and improve the environment.
Constructing the Robin Hamers Yard at 174 W Wilson Street, which became the first constructed facility in Costa Mesa to earn
Platinum LEED (Leadership in Energy and Environmental Design) Certification by the U.S. Green Building Council.
Acquiring permanent and portable secondary power for all twenty sewer lift stations to ensure sanitary sewer overflows do not
occur during power outages.
Purchasing and renovating the building that is currently serving as District Headquarters (290 Paularino Avenue). The HQ facility
has a community room available for public renting and the larger building allowed for more public participation at Board meetings
and special events such as the Citizens Environmental Protection Academy, State of the District, CMSD 75th Anniversary, and
Open House.
Procured and installed a solar photovoltaic system on the rooftop of Headquarters that lowered energy costs by two-thirds and
reduced harmful emissions into the atmosphere.
A community-wide door-to-door Household Hazardous Waste (HHW) Collection program where residents can have their
unwanted HHW collected curbside. They no longer have to drive to Huntington Beach to drop off their unwanted HHW.
Implementing a fundraising program for local schools by having students collect and recycle used telephone books. The program
transitioned to used alkaline batteries after telephone books became obsolete.
Implementing the Citizens Environmental Protection Academy (CEPA) that gave residents an opportunity to experience firsthand
how CMSD operates solid waste and wastewater collection systems.
Successfully expanded Robin Hamers Yard that allowed CMSD to centralize its emergency equipment and improve response
time for emergencies.
Partnership with Orange Coast College Recycling Center that allowed residents to drop off fluorescent light bulbs, alkaline
batteries and used cooking grease.
Creation of a Citizens Advisory Committee to provide citizen involvement and a channel of public communication to the Board.
Shifting from contract wastewater maintenance to in-house wastewater maintenance where CMSD hired field personnel to
maintain the sewer system, which resulted in fewer sanitary sewer overflows.
Stabilized trash rates for fifteen consecutive years and approved one of the lowest wastewater rates in Orange County.
Approved over $13 million of wastewater capital improvement projects in the last ten years.
According to Administrative Policy No. 70.00, "Facility" is defined as buildings or wastewater lift stations. On February 22, 2021, the
Board of Directors expanded the definition to include the naming of rooms inside a facility. On March 10, 2021, the Citizen Advisory
Committee (CAC) considered recommending naming the following District facilities.
1. Headquarters
2. Elden Sewer Lift Station
3. Board/Community Room inside Headquarters
Headquarters is the most prominent facility of CMSD because it's where the organization conducts its business. There are several
options where a sign can be placed at HQ such as the front doors, underneath the CMSD signage at the front entrance, the facade of the
building facing Redhill Avenue, or create a new separate sign installed on CMSD right of way on Paularino Avenue.
The Elden Sewer Lift Station, located on Mesa Drive near Elden Avenue, is the largest station within CMSD. The station pumps
3,750 gallons of wastewater per minute, and it has a large by-pass pump on site to serve as backup power and pumping during power
outages. The by-pass pump is housed in a cinder block wall structure that would be ideal for placing a name on it. Exhibit 1 are pictures
of the facility that houses the by-pass pump.
Another option is naming the Board/Community Room inside Headquarters after James (Jim) Ferryman. In addition to having a sign in
front and/or inside the room, Board of Directors agendas and special events would indicate the name of the room where the
meetings/events are held.
Attached as Exhibit 2 is a copy of Administrative Policy No. 70.00 and also attached is Exhibit 3, written documentation of approval by Mr.
James (Jim) Ferryman in accordance to Section VII.3 of said policy.
The CAC is recommending the Board of Directors rename the Elden Sewer Lift Station to the James Ferryman Sewer Lift Station to
honor his more than 40 years of contributions to the community. Mr. Ferryman is requesting to use "Jim" instead of "James" if the Board
does approve CAC's recommendation. The CAC is also recommending naming a District special event in Ferryman's honor. Special
events the Board could consider naminng in his honor include:
Citizens Environmental Protection Academy (CEPA)
Community shredding event
Cardboard recycling event
Composting event
Legal Review
District Counsel has reviewed and approved the attached resolution.
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Environmental Review
Naming a CMSD facility after a person is an administrative matter and is not a disturbance of the environment similar to grading or
construction and does not constitute a project under CEQA or the District’s CEQA guidelines.
Financial Review
Creating a naming sign for the Jim Ferryman Sewer Lift Station will not have a financial impact on the District's budget. There is
adequate funding to create a sign.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the March 22, 2021 regular Board of
Directors meeting at District Headquarters and on District website.
Alternative Actions
1. Do not adopt Resolution No. 2021-XXX renaming the Elden Sewer Lift Station to Jim Ferryman Lift Station.
2. Consider approving renaming a different District facility in honor of Jim Ferryman.
3. Do not approve naming a special event in honor of Jim Ferryman.
4. Direct staff to report back with more information.
File Attachments
Resolution Naming Jim Ferryman Sewer Lift Station.docx (18 KB)
Exhibit 1 – Elden Sewer Lift Station.pdf (1,477 KB)
Exhibit 2 - Admin Policy No. 70.00.pdf (586 KB)
Exhibit 3 - Wrriten Approval.pdf (236 KB)
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E. GENERAL MANAGER'S REPORTS
To: Board of Directors
From: Scott Carroll, General Manager
Date: March 22, 2021
Subject: Wastewater Force Main Air Release Valve Corrective Action Update
Summary
Wastewater air release valves are designed to release accumulated air from a sewage piping system while the system is in operation and
under pressure. The valves are installed at the highest points in a pipeline where air naturally collects. Air bubbles enter the valve and
displace the liquid inside, lowering the liquid level and causing the float mechanism to open the vent valve.
Currently, the District has nine air release valves installed on six pump station force mains. As per the Board of Directors’ request, the
following is an update of the District’s wastewater air release valve (ARV) activities to reduce or eliminate spill potential from the ARV.
District staff is developing an overall plan to address the various corrective measures and will provide the Plan during the April Board
meeting.
Recommendation
That the Board of Directors receive and file this Report.
Analysis
The District has nine ARV’s at the following locations:
1. Irvine Pump Station (3):
1. 1 at the pump station,
2. 1 at the intersection of Mesa Drive and Riverside Drive, and
3. 1 near the Elden pump station on a bypass line that is not in use.
2. Elden Pump Station(2):
1. 1 inside the Mesa Drive bridge, and
2. 1 located on Fair Drive.
3. 21 Street Pump Station: at the west end of the SR 55 utility bridge crossing near W. Bay Street and Newport Blvd.
4. Mendoza Pump Station: inside our valve vault near the pump station.
5. South Coast Plaza Pump Station: inside the valve vault near the pump station.
6. Victoria Street Pump Station: at the pump station at the end of Miner Street.
District maintenance crews periodically inspect the ARVs to make sure they are not leaking and this action is part of our routine
inspections of the pump stations. Also, per the manufacture’s recommendation, the District performs maintenance at least once a year.
Maintenance work consists of isolating (closing) the ARV from the forcemain, releasing the pressure, then flushing with water to remove
debris, then cleaning and lubricating the ARV.
Currently, the District has a $12,766 contract with Schuler Constructors to perform the yearly maintenance inspect services. The life
expectancy of an ARV is approximately 10 years.
In early 2020, four of the District’s ARVs were replaced: 21 Street Pump Station force main, South Coast Plaza Pump Station, Elden
Pump Station force main on Fair Drive, and the Irvine Pump Station forcemain ARV on Mesa Drive at Riverside Drive.
Subject 5. Receive and File Wastewater Force Main Air Release Valve Corrective Action
Report
Meeting Mar 22, 2021 - Board of Directors Regular Meeting
Access Public
Type Action
Recommended Action That the Board of Directors receive and file this report
Goals 1.0 Sewer Infrastructure
1.1 Sewer Infrastructure - Prevent Sanitary Sewer Overflows (SSOs)
st
st
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In the last five years, the District has had four SSO’s that were related to air release valves. Two of the SSO's occurred from the ARV
located inside the Mesa Drive Bridge. This ARV is scheduled for removal as soon as the Caltrans permit is issued. The other two
SSOs occurred from the ARV located at the intersection of Mesa Drive Riverside Drive. The ARV at this location has been replaced and
improvements have been made to prevent SSOs from entering the storm drain system. Prior to 2015, the District has had one SSO
caused by an air release valve, which occurred at the Irvine Pump Station on January 19, 2011.
Currently, staff is evaluating all air release valves to determine if they are required. Staff will also recommend improvements to reduce or
eliminate an SSO for remaining valves. A corrective action Plan will be drafted and presented during the April Board meeting. Even
though staff is developing an overall ARV Action Plan, staff has also already taken action to correct or reduce the spill potential in our
system. The following improvements to ARV's are moving forward:
1. Elden Pump Station: A $99,777 contract has been awarded to remove the ARV located inside the Mesa Drive Bridge. The District is
waiting on Caltrans to issue permits, which staff anticipates will occur by the end of April 2021, before the work can proceed.
2. 21st Street Pump Station: Staff as drafted a plan to improve the ARV located at the west end of the SR 55 utility bridge and requested
our consulting engineer to develop design details for bidding the improvement work. The current plan considers using a trenchless
method to install a plastic pipe under the southbound side of Newport Blvd to our manhole. The plastic pipe will terminate inside the
manhole and drain any released sewage back into our sewer system.
3. Victoria Street Pump Station: A cursory review determined that the ARV for the Victoria Street Force Main may not be required.
Currently, the valve is isolated from the forcemain (turned off) and staff is determining alternative methods for removing any air that
accumulates.
4. Irvine Pump Station: The ARV located at the intersection of Mesa Drive and Riverside Drive has a vent installed to directed sewer to a
nearby manhole. If swage leaks from the valve, wastewater will return to our collection system. This drain installation essentially
eliminates the potential for an SSO.
Legal Review
Not applicable
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which
fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page
6 “”Projects” does not include …. C. Continuing administrative or maintenance activities.”
Financial Review
Sufficient funds are available in the adopted budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the March 22, 2021 Board of Directors Regular
meeting at District Headquarters and posted on the District’s website www.cmsdca.gov.
Alternative Actions
1. Refer item back to staff with further instructions.
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F. ENGINEER'S REPORTS
To: Board of Directors
Via: Scott Carroll, General Manager
From: Mark Esquer, District Engineer
Date: March 22, 2021
Subject: Capital Improvement Projects Status Report
Summary
The District Engineer has provided a memorandum with a brief summary of major activities for the period of mid February to mid March.
The District Engineer's memorandum is attached. Also attached is a detailed summary of the Capital Improvement Project activities
and associated project cost expenses.
Recommendation
That the Board of Directors receive and file the report.
Analysis
Attached is information regarding project or technical sewer activities for the Boards use and information.
Legal Review
Not Applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which
fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page
6 “”Projects” does not include …. C. Continuing administrative or maintenance activities.”
Financial Review
Sufficient funds are available in the adopted budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the March 22, 2021 Board of Directors Regular
meeting at District Headquarters and posted on the District’s website www.cmsdca.gov.
Alternative Actions
1. Refer item back to staff with further instructions.
File Attachments
CIP Updates March 2021 Meeting.pdf (777 KB)
Subject 1. Receive and File the Monthly Capital Improvements Project Status Report
Meeting Mar 22, 2021 - Board of Directors Regular Meeting
Access Public
Type Receive and File
Goals 1.0 Sewer Infrastructure
1.1 Sewer Infrastructure - Prevent Sanitary Sewer Overflows (SSOs)
1.4 Sewer Infrastructure - Audit and update the Sewer System Management Plan (SSMP)
1.10 Sewer Infrastructure - Monitor inflow after significant weather events
7.2 Human Resources Management - Continue succession strategies
4.7 Demonstrate outstanding efforts in transparency
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2021 03 Monthly Engineers Report CMSD Memorandum rev B.pdf (173 KB)
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H. ATTORNEY'S REPORTS
Subject 1. Oral report of Executive Compensation (Gov. Code §54953(c)(3)
Meeting Mar 22, 2021 - Board of Directors Regular Meeting
Access Public
Type
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H. ATTORNEY'S REPORTS
File Attachments
SC 4th Amendment 2017 Employment Agreement.docx (16 KB)
Subject 2. Consider Approving General Manager, Scott Carroll's, Employment Agreement
Increasing His Annual compensation by 3.5% after receiving an oral report on the
terms
Meeting Mar 22, 2021 - Board of Directors Regular Meeting
Access Public
Type Action
Fiscal Impact Yes
Recommended Action Consider Approving General Manager, Scott Carroll's, Employment Agreement Increasing His
Annual compensation by 3.5% after receiving an oral report on the terms.
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I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain meetings
are specified as being eligible as set forth in District Operations Code §
3.01.030. For meetings not so listed, the Board must approve the service for it to
be eligible for the per day compensation.
Subject 1. Orange County Sanitation District (OCSD) - (President Ooten)
Meeting Mar 22, 2021 - Board of Directors Regular Meeting
Access Public
Type Information
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I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain meetings
are specified as being eligible as set forth in District Operations Code §
3.01.030. For meetings not so listed, the Board must approve the service for it to
be eligible for the per day compensation.
Subject 2. Santa Ana River Flood Protection Agency (SARFPA) - (Director Perry)
Meeting Mar 22, 2021 - Board of Directors Regular Meeting
Access Public
Type Information
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I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain meetings
are specified as being eligible as set forth in District Operations Code §
3.01.030. For meetings not so listed, the Board must approve the service for it to
be eligible for the per day compensation.
Subject 3. Independent Special Districts of Orange County (ISDOC) - (Secretary Schafer)
Meeting Mar 22, 2021 - Board of Directors Regular Meeting
Access Public
Type Information
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I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain meetings
are specified as being eligible as set forth in District Operations Code §
3.01.030. For meetings not so listed, the Board must approve the service for it to
be eligible for the per day compensation.
Subject 4. California Special Districts Association (CSDA) - (Secretary Schafer)
Meeting Mar 22, 2021 - Board of Directors Regular Meeting
Access Public
Type Information
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I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain meetings
are specified as being eligible as set forth in District Operations Code §
3.01.030. For meetings not so listed, the Board must approve the service for it to
be eligible for the per day compensation.
Subject 5. Special District Risk Management Authority (SDRMA) - (Vice President Scheafer)
Meeting Mar 22, 2021 - Board of Directors Regular Meeting
Access Public
Type Information
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I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain meetings
are specified as being eligible as set forth in District Operations Code §
3.01.030. For meetings not so listed, the Board must approve the service for it to
be eligible for the per day compensation.
Subject 6. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55,
Operations Code Section 3.01.030
Meeting Mar 22, 2021 - Board of Directors Regular Meeting
Access Public
Type Information
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L. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
Subject 1. Oral Communications and Director Comments
Meeting Mar 22, 2021 - Board of Directors Regular Meeting
Access Public
Type Discussion
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O. CLOSING ITEMS
THE NEXT REGULAR MEETING OF COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS WILL BE HELD ON APRIL
26, 2021 VIA TELECONFERENCE.
Subject 1. Adjourn
Meeting Mar 22, 2021 - Board of Directors Regular Meeting
Access Public
Type Procedural