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Minutes - Board - 2020-10-26 sSANITg). P 1Pp\ -terdY sv,v COSTA MESA SANITARY DISTRICT MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING OCTOBER 26, 2020 Note: This meeting was conducted utilizing teleconferencing pursuant to Government code Section 54952.2 and the Governor's Executive Orders in effect waiving some of the requirements of that Section. Members present Arlene Schafer, Art Perry, Bob Ooten, Jim Ferryman, Mike Scheafer Members absent None Staff present Scott Carroll (General Manager), Noelani Middenway (District Clerk & Public Information Officer), Alan Burns (District Counsel), Marc Davis (District Treasurer), Michael Benesh (Interim District Engineer), Kaitlin Tran (Finance Manager), Dyana Bojarski (Administrative Services Manager), Gina Terraneo (Management Analyst st II Others present Judith Gielow (Citizens Advisory Committee Member and District resident) Vince Ferrante (California Special Districts Association) Meeting called to order at 4:32 P.M. A. OPENING ITEMS Procedural: 1. Call to Order— President Ferryman President Ferryman called the meeting to order at 4:32 P.M. Procedural: 2. Pledge of Allegiance — President Ferryman President Ferryman led the Pledge of Allegiance. Procedural: 3. Invocation —Vice President Ooten Vice President Ooten led the Invocation. COSTA MESA SANITARY DISTRICT PAGE 2 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD OCTOBER 26, 2020 Procedural: 4. Roll Call - (If absences occur, consider whether to deem those absences excused based on facts presented for the absence — such determination shall be the permission required by law.) District Clerk and Public Information Officer, Noelani Middenway, conducted roll call and noted that President Ferryman, Vice President Ooten, Secretary Schafer, Director Scheafer, and Director Perry were present at this time. Procedural: 5. Announcement of Late Communications - Unless directed otherwise by the Board of Directors, all actions shall be based on/memorialized by the latest document submitted as a late communication. General Manager, Scott Carroll, stated that the District received late communications from District resident, Jim Mosher. He added that Ms. Middenway disseminated the written communications to the Board this afternoon. There was no further discussion. Procedural: 6. Ceremonial Matters and Presentations. None. B. PUBLIC COMMENTS Procedural: 1. Public Comments President Ferryman opened public comments. Hearing no one wishing to speak, he closed public comments. C. CONSENT CALENDAR Action (Consent): 1. Approve Consent Calendar Recommendation: That the Board of Directors approve the Consent Calendar as presented. Action (Consent), Minutes: 2. Approve the Board of Directors Study Session Minutes of September 8, 2020 Recommendation: That the Board of Directors approve the meeting minutes as presented. Action (Consent), Minutes: 3. Approve the Board of Directors Special Meeting Minutes of September 21, 2020 II! Recommendation: That the Board of Directors approve themeeting pp eet ng minutes as presented. COSTA MESA SANITARY DISTRICT PAGE 3 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD OCTOBER 26, 2020 Action (Consent), Minutes: 4. Approve the Board of Directors Regular Meeting Minutes of September 28, 2020 Recommendation: That the Board of Directors approve the meeting minutes as presented. Action (Consent): 5. Approve the Directors' Compensation and Reimbursement of Expenses Recommendation: That the Board of Directors approve the compensation and reimbursement of expenses as presented. Action (Consent): 6. Adopt Warrant Resolution No. CMSD 2021-04 Approving District Warrant Registers Recommendation: That the Board of Directors adopt Warrant Resolution No. CMSD 2021-04 approving District warrants for the Month of September in the amount of $793,906.47. Action (Consent): 7. Approve Payroll Transparency Disclosure for September 2020 Recommendation: That the Board of Directors approve and file this report. Action (Consent), Minutes: 8. Approve the preparation of a warrant to CR Transfer in the amount of $246,156.13 for September 2020 recycling and disposal services in the October 2020 warrant register Recommendation: That the Board of Directors approves the preparation of a warrant to CR Transfer in the amount of $246,156.13 for September 2020 recycling and disposal services to be ratified in the October 2020 warrant register. Action (Consent): 9. Accept the occupancy count as presented as 22,985 and direct staff to prepare a warrant to CR&R Environmental Services for $238,205.05 for September 2020 collection Recommendation: That the Board of Directors accepts the occupancy count as presented using 22,985 as the correct number of active units and direct staff to prepare a warrant to CR&R Environmental Services for September 2020 collection based on this occupancy report so long as the contractor fulfills the obligations of the agreement in the amount of $238,205.05 to be ratified in the October 2020 warrant list. Action (Consent): 10. Contracts Signed by the General Manager Recommendation: That the Board of Directors receive and file this report. Action (Consent): 11. Adopt Resolution No. 2020-936 Approving Revisions to the Employee Handbook Adding Special Holiday Pay Recommendation: That the Board of Directors approve Resolution No. 2020-936 amending the Employee Handbook to include two additional paid holidays for employees. COSTA MESA SANITARY DISTRICT PAGE 4 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD OCTOBER 26, 2020 Action (Consent): 12. Receive and File Annual Report of Expenses — Fiscal Year 2019-20 Recommendation: That the Board of Directors receive and file the Annual Report of Expenses for the Fiscal Year 2019-20. Action (Consent): 13. Receive and File Fiscal Year 2019-2020 Annual Compliance Report for Reimbursements of Government Code Section 66013 (d) for Capacity Charges. Recommendation: That the Board of Directors receive and file this report. Motion: To approve the Consent Calendar as presented. Motion by Arlene Schafer, second by Art Perry. Final Resolution: Motion Carries 5-0 Aye: Arlene Schafer, Art Perry, Bob Ooten, Jim Ferryman, Mike Scheafer There was no further discussion. D. PUBLIC HEARINGS None at this time. E. GENERAL MANAGER'S REPORTS Action, Receive and File: 1. Receive and File the First Quarter Budget Review for FY 2020-21 Recommendation: That the Board of Directors receive and file this report. Finance Manager, Kaitlin Tran, presented report details. She stated that, based on the limited spending trends through September 30, 2020, District staff projects that the Solid Waste Fund will have a savings of$75,000 and that the Wastewater Fund is projected to reach its budgeted amount by June 30, 2021. She noted that projections with only three months or less of activity as the basis are not reliable. She shared that, as the year progresses, the projections will become more precise. She discussed individual accounts within each fund. She noted the budget impacts related to the COVID-19 pandemic and the District's recruitment for the District Engineer position. She stated that 24.4% of the Solid Waste and 23.8% of the Wastewater operating budgets have been expended as of September 30, 2020. Director Perry discussed the Plan Checking and Inspections account and inquired if the District Engineer and District staff will be performing inspections. Mr. Carroll stated that the District's Engineering Technician/Construction Inspector, Bao Vong, is currently performing inspections for the District. He stated that the District may need inspection assistance from Robin B. Hamers & Associates (RBH) for project#318 President Pump Station Reconstruction. COSTA MESA SANITARY DISTRICT PAGE 5 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD OCTOBER 26, 2020 Director Perry inquired if Mr. Vong is equipped to conduct District inspections. Mr. Carroll confirmed that Mr. Vong can perform inspections. He noted that he meets with Mr. Vong every two weeks to discuss his workload. Director Perry inquired if Mr. Vong is currently performing tasks related to the Engineering Technician position. Mr. Carroll confirmed that Mr. Vong performs plan check duties and issues permits for the District. Director Perry inquired if Mr. Vong's position will change in the future as his workload gets busier. Mr. Carroll noted that staff duties can be adjusted as necessary. He shared that the District's Administrative Assistant, Tanisha Tingling, has been cross trained to issue permits. He noted that the future in-house District Engineer will be available to assist Mr. Vong with inspections. There was no further discussion, and the report was received. Action: 2. Carryover Appropriations and Carryover Encumbrances from Fiscal Year 2019-20 to Fiscal Year 2020-21 Recommendation: 1) That the Board of Directors approve the re-appropriation of funds in the Fiscal Year 2020-21 for the carryover items from the prior fiscal year as detailed in Attachment A and B, and summarized as follows: 10 Solid Waste Fund: Carryover Appropriations $6,628, Encumbrances $35,245 20 Wastewater Fund: Carryover Appropriations $3,271,957, Encumbrances $88,011 2) Consider approving a budget adjustment to transfer the remaining balance of Project Indus Phase 2#321 in the amount$24,691 to Project City MH Adjustment Program #309. Ms. Tran presented report details. She stated that, since all appropriations lapse at the end of each fiscal year, it is necessary to request certain unspent appropriations for goods or services to be carried over into the subsequent fiscal year. She added that the carryover appropriations represent budgeted Fiscal Year 2019-20 appropriations for goods or services that were not expended as of June 30, 2020 but are expected to be expended in Fiscal Year 2020-21. She noted that encumbrances represent purchase orders issued for goods or services which were not received or completed during the prior fiscal year by June 30, 2020 but are expected to be received or completed in the subsequent fiscal year. She stated that District staff recommends that the Board of Directors approves the re- appropriation of funds in Fiscal Year 2020-21 for the carryover items from the prior COSTA MESA SANITARY DISTRICT PAGE 6 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD OCTOBER 26, 2020 fiscal year as detailed in Attachments A and B and summarized as carryover appropriations of $6,628 and carryover encumbrances of $35,245 in the Solid Waste fund and carryover appropriations of $3,271,957 in the Wastewater fund, with $24,691 of that amount set as the remaining balance of Project #321 which was completed in Fiscal Year 2019-20. She noted that District staff requests that the Board of Directors approve the carryover balance and consider approving a budget adjustment transfer from Project #321 Indus Phase II to Project #309 City Manhole Adjustment and approve the carryover encumbrances of $88,011 in the Wastewater Fund. Vice President Ooten asked why the District is carrying over conference money that has not been expended. Ms. Tran clarified that she stated "encumbrances" not "conferences." Motion: 1) To approve the re-appropriation of funds in the Fiscal Year 2020-21 for the carryover items from the prior fiscal year as detailed in Attachment A and B, and summarized as follows: 10 Solid Waste Fund: Carryover Appropriations $6,628, Encumbrances $35,245 20 Wastewater Fund: Carryover Appropriations $3,271,957, Encumbrances $88,011 2) To approve a budget adjustment to transfer the remaining balance of Project Indus Phase 2#321 in the amount$24,691 to Project City MH Adjustment Program #309. Motion by Art Perry, second by Mike Scheafer. Final Resolution: Motion Carries 5-0 Aye: Arlene Schafer, Art Perry, Bob Ooten, Jim Ferryman, Mike Scheafer There was no further discussion. Action, Receive and File: 3. Receive and File January through September 2020 Performance Measurement Report. Recommendation: That the Board of Directors receive and file this report. Mr. Carroll presented report details. He shared that the report contains nine months of data and a few notable achievements. He stated that, according to CalRecycle's 2019 data for disposal rates per person, the residential disposal rate per person in Costa Mesa is 4.6 pounds, which is 15% less than the 2018 disposal rate. He noted that the target goal for the disposal rate per person is eight pounds. He added that, for 2020, the amount of waste tonnage per person is increasing due to recyclables being discarded in the landfills because of the operating restrictions in place for the COVID-19 pandemic. He stated that, for 2020, he COSTA MESA SANITARY DISTRICT PAGE 7 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD OCTOBER 26, 2020 expects the residential disposal rate per person in Costa Mesa to be higher than 4.6 pounds but less than 8 pounds per person. Secretary Schafer inquired about the re-opening of Orange Coast College's (OCC) Recycling Center. Mr. Carroll stated that he heard the center is going to open at the end of this month but has not received a confirmed date. He noted that he will research the matter and report back to the Board. Director Perry commented that the agenda packet states that the OCC Recycling Center is set to re-open in January 2021. Mr. Carroll stated that he will verify that information. There was no further discussion, and the report was received. Action, Receive and File: 4. Receive and File 2020-25 Strategic Plan Quarterly Update — FY 2020-21 1st Quarter. Recommendation: That the Board of Directors receive and file this report. Mr. Carroll presented the report and noted that it is the first quarterly report for the District's 2020-25 Strategic Plan. He shared that the plan contains 131 strategic goals and 77 of those goals are currently in progress. He added that a few goals have already been achieved within the first three months of the 2020-25 Strategic Plan. He expressed appreciation to Ms. Middenway and her staff for assisting him with uploading the information into the quarterly report. There was no further discussion, and the report was received. Action: 5. Approve the emergency service contract with American Integrated Services, Inc. and Request Budget Transfer $429,000 from Project #327 Calcium Removal Phase 1 to Project#333 Elden Force Main Air Release Valve Removal Recommendation: That the Board of Directors: 1. Approve the emergency services contract with American Integrated Services, Inc. for $89,632; and 2. Approve transferring $429,000 from Project #327 Calcium Removal Phase 1 to Project#333 Elden Force Main Air Release Valve Removal Mr. Carroll provided report details. He stated that this agenda item addresses a recent sewer spill that took place on October 2, 2020. He noted that this item is being presented to the Board for transparency purposes. He added that, because the sewer spill was an emergency, he approved the contract without conducting a formal bidding process. He stated that, according to the District's Operations Code, the General Manager has the authority to do so. He shared that the main air COSTA MESA SANITARY DISTRICT PAGE 8 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD OCTOBER 26, 2020 release valve of the Elden Force Main, which is located inside the Mesa Drive bridge over the 55 Freeway, was clogged and wastewater spilled over the top of the valve and underneath the bridge, down a concrete embankment, and into a Caltrans storm drain. He noted that it was a slow-moving spill that happened during the day, which resulted in District staff responding quickly to the site to block the storm drain and capture the spilled sewage. He stated that the biggest challenge of the incident was cleaning the Caltrans storm drain. He shared that the District tested the contents of the storm drain for fecal matter, which cost $11,000. He noted that, for anything costing over $5,000, the District is required to seek bid proposals for the work. He added that the District tested eight samples of sludge, which were found to be positive for fecal matter due to the high amounts of debris, dirt, and grit. He stated that District staff recaptured all the wastewater and transferred it back into the wastewater collection system. He shared that Caltrans agrees with the District's assessment of the recaptured wastewater. He noted that the District spent about $89,000 on testing and cleaning up after the sewer spill. Mr. Carroll discussed the District's plan to prevent such spills in the future, which involves removing the air release valve. He added that the removal of the air release valve will be an expensive procedure because the Elden Force Main is the District's largest force main, which processes 3,750 gallons per minute. He shared that the District's Interim District Engineer, Michael Benesh, is finishing designs for the removal of the air release valve and that the next step is to submit the designs to Caltrans for permits. He stated that the District is also concerned about the air release valve on 21st Street, and he noted that Mr. Benesh is researching a new location for the valve. He added that, since the District has not budgeted for this project, he recommends allocating the money from Project#327 Calcium Removal Project Phase I to Project#333 Elden Force Main Air Release Valve Removal. 11 Vice President Ooten suggested shutting off the valve. He noted that District staff can shut off the valve when performing maintenance. He commented that the amount of money being requested for allocation is too high. He recommended allocating an amount that is substantially less and getting an engineer's estimate for the project. He stated that the Ductile Iron Pipe Rehabilitation Project is included in the Sewer Master Plan. He inquired if money is needed to cover the cost of cleanup. Mr. Carroll stated that the air release valve is currently shut off. He clarified that the District is not requestinguestin9 to transfer money from m the Ductile Iron Pipe Rehabilitation Project, but rather from Project #327 Calcium Removal Project Phase I. He stated that the Ductile Iron Pipe Rehabilitation Project is ongoing. Vice President Ooten asked when Mr. Benesh will have an estimate for this project and why the District had $429,000 set aside for Project #327 Calcium Removal Project ect Phase I. COSTA MESA SANITARY DISTRICT PAGE 9 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD OCTOBER 26, 2020 Mr. Benesh stated that the cost for the Elden Force Main project includes the cost to shut down and bypass the system while the valve is removed. He noted that the project is not critical since the valve is currently shut off. He added that he does not know how long the valve will last before it starts leaking. He stated that the contractors do not have a high confidence level regarding the longevity of the valve. He recommended completing this project now rather than later. He added that he will provide the Board with a cost estimate and noted that the project can be done quickly but requires a lot of coordination. Vice President Ooten inquired about the need for the project if the District can simply shut the valve off for the time being. Mr. Benesh confirmed that the valve is currently shut off but reiterated that the concern is that the shutoff valve will leak because it is not in very good condition. Secretary Schafer inquired about an estimate for what Caltrans recommends. Mr. Benesh stated that the project does not require any major construction and that the plan is to go inside the bridge, remove the valve, and cap off the force main. He noted that Caltrans will need to provide traffic control and a few other items to complete the work. Director Perry inquired if the valve will be relocated or removed. Mr. Carroll stated that the plan is to remove the Elden valve and relocate the 21St Street valve. Vice President Ooten asked how many air release valves are in the District's system. Mr. Benesh stated that there are nine air release valves. Vice President Ooten commented that air release valves are historically difficult to maintain. 1 Mr. Benesh confirmed that they are difficult to maintain and that they are considered a weak spot in the system. Mr. Carroll asked Mr. Benesh if it isP ossible to eliminate some of the other air release valves in the system. Mr. Benesh shared that he is looking into it and that the geometry of their location must be exact in order to be removable. He stated that the air release valves for 21st Street and Irvine Avenue cannot be removed entirely. COSTA MESA SANITARY DISTRICT PAGE 10 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD OCTOBER 26, 2020 Vice President Ooten suggested revisiting this topic as a Study Session item. President Ferryman stated that the District will need to research the costs associated with relocating and removing the air release valves. Vice President Ooten stated that these valves are high-risk devices that have contributed to sanitary sewer overflows (SSOs). Mr. Carroll expressed agreement with Vice President Ooten's statement and shared that other SSOs are typically caused by people interfering with the District's collection system. Motion: To approve the emergency services contract with American Integrated Services, Inc. for$89,632 and the transfer of$429,000 from Project#327 Calcium Removal Phase 1 to Project#333 Elden Force Main Air Release Valve Removal Motion by Bob Ooten, second by Art Perry. Final Resolution: Motion Carries 5-0 Aye: Arlene Schafer, Art Perry, Bob Ooten, Jim Ferryman, Mike Scheafer There was no further discussion. Action, Receive and File: 6. Project #318 President Pump Station Reconstruction — Approving Contract Administration & Inspection Services with Robin B. Hamers & Associates, Inc. Recommendation: That the Board of Directors receive and file this report. Mr. Carroll stated that this item is an informational report. He noted that the Board will be considering the approval of a contract with GCI Construction, Inc. for the reconstruction of the President Pump Station tonight. He added that, if the contract is approved, then he will be approving RBH's proposal for contract administration, inspection services, and engineering services. He stated that the total amount for the proposal is over $100,000. He shared that, according to industry standards, construction administration and inspection should cost about ten percent of the total construction costs. He confirmed that RBH's proposal is well below ten percent of the project's construction cost. Vice President Ooten confirmed that the General Manager is acting within his authority. There was no further discussion, and the report was received. F. ENGINEER'S REPORTS Action, Receive and File: 1. Receive and File the Monthly Capital Improvements Project Status Report COSTA MESA SANITARY DISTRICT PAGE 11 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD OCTOBER 26, 2020 Recommendation: That the Board of Directors receive and file the report. Mr. Benesh stated that the District has two projects that are out to bid, which are the Manhole Surface Repairs and Brick Manhole Rehabilitation. He shared that the bid openings are scheduled for the end of November and the end of December. He added that he plans on having the Ductile Iron Pipe Rehabilitation project out to bid next month. Vice President Ooten inquired about how many manholes are rehabilitated in each phase. Mr. Benesh stated that there are 36 surface manholes and about 10 to 12 brick manholes that need rehabilitation. He noted that he needs to verify these numbers. Vice President Ooten stated that there are 4,500 manholes in the District's system and recommendations for repair are made by District staff. Mr. Benesh confirmed Vice President Ooten's statement and noted that District staff will provide him with a list of manholes suggested for repair. Mr. Carroll stated that the District is most concerned with repairing brick manholes. Secretary Schafer inquired if the District keeps an inventory of each manhole and its repairs. Mr. Carroll confirmed that the District has an inventory of its infrastructure. There was no further discussion, and the report was received. Action: 1. Project #318 President Pump Station Reconstruction Bid Opening and Award of Contract Recommendation: That the Board of Directors: 1. Award a contract to the lowest responsive and responsible bidder, GCI Construction, Inc., in the amount of$1,626,100. 2. Approve a contingency of 10% in the amount of$162,610. Motion: To award a contract to the lowest responsive and responsible bidder, GCI Construction, Inc., in the amount of$1,626,100 and approve a contingency of 10% in the amount of$162,610. Motion by Bob Ooten, second by Arlene Schafer. Final Resolution: Motion Carries 5-0 Aye: Arlene Schafer, Art Perry, Bob Ooten, Jim Ferryman, Mike Scheafer There was no further discussion. COSTA MESA SANITARY DISTRICT PAGE 12 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD OCTOBER 26, 2020 G. TREASURER'S REPORTS Action: 1. Approve the Investment Report for the Month of September 2020 Recommendation: That the Board of Directors approve the Investment Report for the month of September 2020. District Treasurer, Marc Davis, provided report details. He shared that the Dow Jones Industrial Index was down 650 points today, which was primarily due to a surge in Coronavirus cases in the United States (and across the world) and the unlikeliness of a stimulus package being approved by Congress. He discussed the District investments for September 2020, which were earning 0.91 percent over a duration of 2.38 years. He stated that there was no activity for September 2020. He discussed the redesign of the District's investment report. He noted that the format of the investment report has not changed since 2004. He shared that he has reduced the report from ten pages to six pages. He added that the report contains the same amount of information, but that some of the information has been restructured into graphical form. He addressed page three of the investment report and described the various graphs that have been included in the report. Director Scheafer inquired about the dramatic decrease in value of the Local Agency Investment Fund (LAIF). Mr. Davis stated that LAIF is a short-term investment that needs to remain very highly liquid so that all government agencies that need to withdraw money have same-day access to those funds. He noted that, because of its short-term status, it is going to react more volatilely to the market. Director Scheafer inquired if the District is obligated to keep a certain amount of funds in LAIF. Mr. Davis stated that the District is not obligated to do so and that they have complete discretion regarding their level of participation. He added that the District uses LAIF for short-term needs. Director Scheafer asked if LAIF will experience an uptick after the election. Mr. Davis stated that the market generally bounces back after an election, but he proposes that the market will not have an uptick due to the current state of the global economy. Motion: To approve the Investment Report for the Month of September 2020. Motion by Arlene Schafer, second by Art Perry. Final Resolution: Motion Carries 5-0 Aye: Arlene Schafer, Art Perry, Bob Ooten, Jim Ferryman, Mike Scheafer COSTA MESA SANITARY DISTRICT PAGE 13 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD OCTOBER 26, 2020 There was no further discussion. H. ATTORNEY'S REPORTS None at this time. I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day's service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation. 1. Orange County Sanitation District (OCSD) - (President Ferryman and Vice President Ooten) President Ferryman stated that OCSD did not have an administrative meeting last month. He shared that OCSD's State of the District is next week. Vice President Ooten stated that he attended OCSD's Operations Committee meeting, which covered routine items such as coding inspection and testing services. 2. Santa Ana River Flood Protection Agency g y (SARFPA) - (Director Perry) Director Perry stated that the SARFPA meeting takes place next month. 3. Independent Special Districts of Orange County (ISDOC) - (Secretary Schafer) Secretary Schafer stated that she attended the ISDOC meeting on September 1, 2020, which covered the ISDOC election. She shared that, starting January 2021, she will be the First Vice President of ISDOC. 4. California Special Districts Association (CSDA) - (Secretary Schafer) Secretary Schafer had nothing to report. 5. Special District Risk Management Authority (SDRMA) - (Director Scheafer) Director Scheafer stated that he had nothing to report. He shared that SDRMA's Board meeting is next week. COSTA MESA SANITARY DISTRICT PAGE 14 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD OCTOBER 26, 2020 6. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55, Operations Code Section 3.01.030 Director Perry discussed the ISDOC executive meeting. He shared that the Local Agency Formation Commission of Orange County(LAFCO) is raising their dues 2- 5%. He stated that he attended the City of Costa Mesa's Planning Commission meeting, in which they discussed the replacement of a gasoline dispenser with two hydrogen dispensers and a 40-foot tall vent stack at 2995 Bristol Street. He added that the Planning Commission approved the application of Randy's Donuts at 2930 Harbor Boulevard, which has a proposed 23-foot high freestanding sign in the shape of a donut. He shared that, at his General Manager's meeting with Mr. Carroll and Secretary Schafer, they discussed District projects and improvements. Director Scheafer asked Mr. Carroll about Form 806. Ms. Middenway answered Director Scheafer's inquiry. She noted that Form 806 is updated every two years and that there will be a new appointment of officers after the upcoming election. She stated that the form does not need to be updated until the next appointment, at which point it will be made available on the District website. Director Scheafer stated that Form 806 delineates which outside bodies/boards the District's Board Members are appointed to and receive compensation for. Ms. Middenway and District Counsel, Alan Burns, confirmed Director Scheafer's statement. Director Perry discussed the Water Advisory Committee of Orange County (WACO) meeting. Vice President Ooten stated that he also attended the WACO meeting, which included discussion about the levels of salinity in the Colorado River. There was no further discussion. J. OLD BUSINESS None at this time. K. NEW BUSINESS None at this time. L. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS COSTA MESA SANITARY DISTRICT PAGE 15 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD OCTOBER 26, 2020 Discussion: 1. Oral Communications and Director Comments Vince Ferrante of the California Special Districts Association noted that he is leaving the meeting and expressed well wishes to the Board. There was no further discussion. M. ADJOURN TO CLOSED SESSION Discussion: 1. Confer with Legal Counsel - Anticipated Litigation — Existing Litigation Paragraph (1) of subdivision (d) Section 54956.9 California River Watch v. Costa Mesa Sanitary District, USDC No.: 8:20-cv-01702 President Ferryman adjourned the meeting to closed session at 5:30 p.m. to discuss the following: Confer with Legal Counsel - Anticipated Litigation — Existing Litigation Paragraph (1) of subdivision (d) Section 54956.9 California River Watch v. Costa Mesa Sanitary District, USDC No.: 8:20-cv-01702 N. RECONVENE TO OPEN SESSION AND REPORT OF ACTION TAKEN 1. Announce any reportable action taken in closed session. President Ferryman experienced technical difficulties and was unable to reconvene to open session. Vice President Ooten reconvened the meeting to open session at 5:44 p.m. and noted that no reportable action was taken during the closed session. O. CLOSING ITEMS Procedural: 1. Adjourn Vice President Ooten adjourned the meeting at 5:44 p.m. 01A/Lli?1\ r Arlene Schafer Jtit a i es Ferryman Secretary P esident