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Wednesday, September 9, 2020
Solid Waste Ad Hoc Committee Meeting
Time: 9:00 A.M.
IMPORTANT NOTICE REGARDING SEPTEMBER 9, 2020 SOLID WASTE AD HOC COMMITTEE
MEETING
This meeting is being conducted utilizing teleconferencing and electronic means consistent with
State of California Executive Order N-29-20 dated March 17, 2020, regarding the COVID-19
pandemic.
***
The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which will
be made available at the start of the meeting) or by visiting
www.youtube.com/CostaMesaSanitary. In accordance with Executive Order N-29-20, the public
may only view the meeting online and not in the District's Board Room.
***
To participate in the meeting by computer:
1. Copy and past the following into your browser - https://us02web.zoom.us/join
2. Enter the Meeting ID number - 886 0533 2930
3. Click "Join."
***
To join the meeting with a mobile device:
1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store (for
Apple devices)
2. Open the Zoom app. Select "Join a Meeting."
3. Enter Zoom Meeting ID. Select "Join Meeting."
***
To join the meeting by phone:
1. Call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 886 0533 2930#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass this
step.
***
Public Comments: Members of the public can submit any comments in writing for the Committee's
consideration by sending them to the District Clerk, Noelani Middenway, at
nmiddenway@cmsdca.gov. Those comments will be made part of the official public record of the
meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part
of the agenda packet. If any document or other writing pertaining to an agenda item is
distributed to all or a majority of the Committee after the packet is prepared, a copy of that
writing may be obtained from the District Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours
prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. Solid Waste Ad Hoc Committee Meeting
1. Call to Order
2. CMSD - CR&R Truck Fleet Update
3. Current Diversion Rates
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4. Adjourn
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Wednesday, September 9, 2020
Solid Waste Ad Hoc Committee Meeting
Time: 9:00 A.M.
IMPORTANT NOTICE REGARDING SEPTEMBER 9, 2020 SOLID WASTE AD HOC COMMITTEE
MEETING
This meeting is being conducted utilizing teleconferencing and electronic means consistent with
State of California Executive Order N-29-20 dated March 17, 2020, regarding the COVID-19
pandemic.
***
The livestream of the meeting can be viewed by clicking the "Video" icon on this page (which will
be made available at the start of the meeting) or by visiting
www.youtube.com/CostaMesaSanitary. In accordance with Executive Order N-29-20, the public
may only view the meeting online and not in the District's Board Room.
***
To participate in the meeting by computer:
1. Copy and past the following into your browser - https://us02web.zoom.us/join
2. Enter the Meeting ID number - 886 0533 2930
3. Click "Join."
***
To join the meeting with a mobile device:
1. Download the Zoom app at the Google Play Store (for Android devices) or the App Store (for
Apple devices)
2. Open the Zoom app. Select "Join a Meeting."
3. Enter Zoom Meeting ID. Select "Join Meeting."
***
To join the meeting by phone:
1. Call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 886 0533 2930#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass this
step.
***
Public Comments: Members of the public can submit any comments in writing for the Committee's
consideration by sending them to the District Clerk, Noelani Middenway, at
nmiddenway@cmsdca.gov. Those comments will be made part of the official public record of the
meeting.
***
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part
of the agenda packet. If any document or other writing pertaining to an agenda item is
distributed to all or a majority of the Committee after the packet is prepared, a copy of that
writing may be obtained from the District Clerk's Office.
***
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours
prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. Solid Waste Ad Hoc Committee Meeting
Subject 1. Call to Order
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The temporary Solid Waste Ad Hoc Committee was established to discuss solid waste matters within the District. The Committee
Members include Vice President Bob Ooten, Director Mike Scheafer, Citizens Advisory Committee Member Monte Fields, Citizens
Advisory Committee Member Elodie Katz, and District staff.
Meeting Sep 9, 2020 - Solid Waste Ad Hoc Committee Meeting
Type Procedural
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A. Solid Waste Ad Hoc Committee Meeting
To: Solid Waste Ad Hoc Committee
Via: Scott Carroll, General Manager
From: Nabila Guzman, Management Analyst I
Date: September 9, 2020
Subject: CMSD - CR&R Truck Fleet Update
Summary
During Fiscal Year 2018-2019, CR&R experienced an increase in truck breakdowns that caused multiple route delays. During the
annual CR&R Performance Review in December 2019, CMSD raised the question of the fleet age and cause of the breakdowns.
During our meeting, CR&R committed to adding more mixed waste daily routes to accommodate the increase in population as well as
to replace some older trucks in the fleet. Staff will be providing an update on this item.
Staff Recommendation
That the Solid Waste Ad Hoc Committee receives and file this report.
Analysis
Since the December 2019 meeting with CR&R's Vice President Dean Ruffridge, CR&R has updated the fleet of vehicles servicing the
residential routes within Costa Mesa. All the vehicles, including the spares, are CNG powered and have also recently been painted.
In FY 2018-2019, the CMSD/CR&R fleet had 10 regular service trucks and four of them were nine years old. The fleet also included
three spare vehicles that were Diesel fuel and over thirteen years old. Recently, CR&R removed the three spare vehicles and a 2010
mixed waste truck from the fleet and added three newer trucks to CMSD's service area. CMSD/CR&R's fleet now has ten regular
service trucks with the oldest one being ten years old and two spare trucks instead of three. These newer trucks should reduce the
number of breakdowns that are experienced in our service area and cause delays in service.
CMSD's second concern during the FY 2018-19 review period was route efficiency to reduce missed pickups. CMSD made the
observation that adding one more mixed waste truck to the daily route would improve route times and reduce missed pickup
complaints. The CR&R Operations team has carefully analyzed the mixed waste and organics routes and don't believe that an
additional route is justified at this time. Based on the data gathered, CR&R believed that the average loads of mixed waste and
organics fall below 10 tons each. CR&R and CMSD will continue to monitor tonnages and route efficiencies to determine if an
additional route is necessary in the future.
Subject 2. CMSD - CR&R Truck Fleet Update
Meeting Sep 9, 2020 - Solid Waste Ad Hoc Committee Meeting
Type Discussion, Receive and File
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Legal Review
Not applicable.
Environmental Review
Consideration of the trash truck fleet is an administrative matter and not a disturbance of the environment similar to grading or
construction and not a project under CEQA or the District’s CEQA Guidelines.
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the September 9, 2020 Solid Waste Ad Hoc
Committee meeting at District Headquarters and on District’s website.
Alternative Action
1. Direct staff to report back with more information.
File Attachments
Fleet Comparison.png (8 KB)
Workflow
Workflow Sep 2, 2020 7:15 PM :: Submitted by Nabila Guzman. Routed to Kaitlin Tran for approval.
Sep 3, 2020 2:37 PM :: Approved by Kaitlin Tran. Routed to Scott Carroll for approval.
Sep 3, 2020 2:40 PM :: Approved by Scott Carroll. Routed to Noelani Middenway for
approval.
Sep 3, 2020 2:44 PM :: Final approval by Noelani Middenway
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A. Solid Waste Ad Hoc Committee Meeting
To: Solid Waste Ad Hoc Committee
Via: Scott Carroll, General Manager
From: Nabila Guzman, Management Analyst I
Date: September 9, 2020
Subject: Current Diversion Rates
Summary
On March 19, 2020, CR&R emailed a notice to CMSD that due to the COVID-19 pandemic CR&R was temporarily suspending all
recycling processing operations at their Material Recovery Facilities (MRF). This change had an impact on CR&R's ability to divert
waste from the landfills and all material collected in the mixed waste truck would be temporarily transported directly to landfills for
disposal.
Staff Recommendation
That the Solid Waste Ad Hoc Committee receives and file this report.
Analysis
Since the notice in March 2020 from CR&R, all material collected in the mixed waste truck has been directly taken to the landfill for
disposal and there has been no recovery of recyclable material. CR&R had hoped to resume operations in July, but with the increase
in COVID-19 positive cases in Orange County, these efforts were put on hold. On July 10, 2020, CMSD received a second notice
from CR&R, stating that their MRF operations continued to be paused and it is anticipated that they will be fully operational in late
September. I would like to clarify that operations are paused for mixed waste processing only, as their AD Facility has remained fully
operational during this time. Across the sector, most dirty and clean MRF's have paused operations due to the COVID-19 pandemic
and material is being discarded at the landfills. Additionally, since the March notice, CR&R has reduced the number of customer
service representatives due to the six feet distancing guideline. As a result, the wait times for the CR&R customer service lines
have increase and the call volumes to CMSD HQ have also increased. To help mitigate the wait times CR&R rolled out a new feature
that allows customers to choose the option of allowing customer service to call them back if they do not wish to wait for the next
available representative. The new feature was made available on Wednesday, August 26th.
Since the mixed waste material is being landfilled, the District's diversion rate has been affected. CMSD tracks its monthly diversion
rate based on CR&R recycling reports but this diversion rate is not reported to a State Agency. CMSD is a special district and the
diversion and program reporting is only completed by Cities on a calendar year basis. Every summer, Management Analyst I is
contacted by the City of Newport Beach and City of Costa Mesa's solid waste consultants to report previous calendar year tonnage
collected, recycled, landfill and program information available. Due to this reporting schedule, 2020 COVID-19 data will not be
reported to CalRecycle until August 2021. In late April, CalRecycle released a statement on COVID-19 and diversion requirements
for jurisdictions. Per their letter, CalRecycle has the authority to take into consideration the impacts of COVID-19 when determining
whether a jurisdiction is compliant with diversion and recycling laws. CalRecycle will examine a City's "good faith effort" to determine
overall jurisdiction compliance. Next year, CMSD will continue to work with Newport Beach and Costa Mesa's solid waste consultants
to report CMSD data as it's applicable to each jurisdiction. Based on CalRecycle's April notice, CMSD is not concerned with not
meeting recycling mandates.
This calendar year, we have collected 27,679.41 tons of trash through the curbside program and recycled 9,798.96 tons for a
diversion rate of 35%. Since April, all that has been recycled is the organic material collected in the organics recycling cart. Attached
to this staff report is the 2020 calendar diversion report.
Legal Review
Not applicable.
Environmental Review
Subject 3. Current Diversion Rates
Meeting Sep 9, 2020 - Solid Waste Ad Hoc Committee Meeting
Type Discussion, Receive and File
Goals 2.6 Improve waste stream and recycling reporting
2.8 Recycle green waste and food scraps
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Consideration of current diversion rates is an administrative matter and not a disturbance of the environment similar to grading or
construction and not a project under CEQA or the District’s CEQA Guidelines.
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the June 3, 2020 Solid Waste Ad Hoc
Committee meeting at District Headquarters and on District’s website.
Alternative Action
1. Direct staff to report back with more information.
File Attachments
2020 Diversion.pdf (431 KB)
Workflow
Workflow Sep 2, 2020 7:15 PM :: Submitted by Nabila Guzman. Routed to Kaitlin Tran for approval.
Sep 3, 2020 2:35 PM :: Approved by Kaitlin Tran. Routed to Scott Carroll for approval.
Sep 3, 2020 2:40 PM :: Approved by Scott Carroll. Routed to Noelani Middenway for
approval.
Sep 3, 2020 2:48 PM :: Final approval by Noelani Middenway
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A. Solid Waste Ad Hoc Committee Meeting
The next meeting of the Solid Waste Ad Hoc Committee has yet to be determined. The meeting agenda will be posted in accordance
with the Brown Act and the meeting will take place in the District’s boardroom, located at 290 Paularino Avenue in Costa Mesa.
Subject 4. Adjourn
Meeting Sep 9, 2020 - Solid Waste Ad Hoc Committee Meeting
Type Procedural