Minutes - Board - 2020-07-27COSTA MESA SANITARY DISTRICT
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
JULY 27, 2020
Note: This meeting was conducted utilizing teleconferencing pursuant to Government code Section
54952.2 and the Governor's Executive Orders in effect waiving some of the requirements of that Section.
Members present
Arlene Schafer, Art Perry, Bob Ooten, Jim Ferryman, Mike Scheafer
Members absent
None
Staff present
Scott Carroll (General Manager), Noelani Middenway (District Clerk & Public Information
Officer), Alan Burns (District Counsel), Marc Davis (District
Treasurer), Michael Benesh (Interim District Engineer), Kaitlin Tran (Finance Manager),
Dyana Bojarski (Administrative Services Manager), Gina Terraneo (Management Analyst
II)
Others present
Joseph Jenkins (EEC Environmental), Judith Gielow (Citizens Advisory Committee
Member and District resident)
Meeting called to order at 4:30 P.M.
A. OPENING ITEMS
Procedural: 1. Call to Order — President Ferryman
President Ferryman called the meeting to order at 4:30 P.M.
Procedural: 2. Pledge of Allegiance — President Ferryman
President Ferryman led the Pledge of Allegiance.
Procedural: 3. Invocation — Vice President Ooten
Vice President Ooten led the Invocation.
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Procedural: 4. Roll Call - (If absences occur, consider whether to deem those absences
excused based on facts presented for the absence — such determination shall be the
permission required by law.)
District Clerk and Public Information Officer, Noelani Middenway, conducted roll
call and noted that President Ferryman, Vice President Ooten, Secretary Schafer,
Director Scheafer, and Director Perry were present at this time.
Procedural: 5. Announcement of Late Communications - Unless directed otherwise by
the Board of Directors, all actions shall be based on/memorialized by the latest document
submitted as a late communication.
General Manager, Scott Carroll, stated that the District received late
communications from District resident, Jim Mosher. He noted that District staff has
responded to Mr. Mosher's comments. He shared that the responses have been
provided to the Board and to the public.
Director Perry inquired if Mr. Mosher submitted a significant comment.
Mr. Carroll stated that Mr. Mosher's comments are specific to certain agenda
items, which District staff will address during the meeting.
There was no further discussion.
Procedural: 6. Ceremonial Matters and Presentations
None at this time.
B. Public Comments
Procedural: 1. Public Comments
President Ferryman opened public comments.
Hearing no one wishing to speak, President Ferryman closed public comments.
C. CONSENT CALENDAR
Action (Consent): 1. Approve Consent Calendar
Recommendation: That the Board of Directors approve the Consent Calendar as
presented.
Action (Consent), Minutes: 2. Approve the Board of Directors Study Session Minutes
of June 9, 2020
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Recommendation: That the Board of Directors approve the meeting minutes as
presented.
Action (Consent), Minutes: 3. Approve the Board of Directors Regular Meeting
Minutes of June 22, 2020
Recommendation: That the Board of Directors approve the meeting minutes as
presented.
Action (Consent): 4. Adopt the Directors' Compensation and Reimbursement of
Expenses
Recommendation: That the Board of Directors approve the compensation and
reimbursement of expenses as presented.
Action (Consent): 5. Adopt Warrant Resolution No. CMSD 2021-01 Approving District
Warrant Registers
Recommendation: That the Board of Directors adopt Warrant Resolution No. CMSD
2021-01 approving District warrants for the Month of June in the amount of $796,041.50.
Action (Consent): 6. Approve Payroll Transparency Disclosure for June 2020
Recommendation: That the Board of Directors approve and file this report.
Action (Consent), Minutes: 7. Accept the occupancy count as presented as 22,972
and direct staff to prepare a warrant to CR&R Environmental Services for
$238,070.32 for June 2020 collection
Recommendation: That the Board of Directors accepts the occupancy count as presented
using 22,972 as the correct number of active units and direct staff to prepare a warrant to
CR&R Environmental Services for June 2020 collection based on this occupancy report
so long as the contractor fulfills the obligations of the agreement in the amount of
$238,070.32 to be ratified in the July 2020 warrant list.
Action (Consent): 8. Approve the preparation of a warrant to CR Transfer in the
amount of $243,462.81 for June 2020 recycling and disposal services in the July
2020 warrant register.
Recommendation: That the Board of Directors approves the preparation of a warrant to
CR Transfer in the amount of $243,462.81 for June 2020 recycling and disposal services
to be ratified in the July 2020 warrant register.
Director Perry requested to pull Item C9 for discussion.
Motion: To approve the Consent Calendar, except for Item C9.
Motion by Art Perry, second by Arlene Schafer.
Final Resolution: Motion Carries 5-0
Aye: Arlene Schafer, Art Perry, Bob Ooten, Jim Ferryman, Mike Scheafer
Action (Consent): 9. Contracts Signed by the General Manager
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Recommendation: That the Board of Directors receive and file this report.
Mr. Carroll stated that Item C9 is a list of contracts that he has signed as General
Manager in the month of June 2020. He reviewed a correction that has been made
to the District's contract with EEC Environmental. He noted that the cost listed in
the staff report, $131,500, exceeds the General Manger's approval limit, which is
$125,000. He stated that the cost was reported incorrectly and has been amended
to $110,475.
Motion: To approve Item C9 with the corrections made.
Motion by Arlene Schafer, second by Bob Ooten.
Final Resolution: Motion Carries 5-0
Aye: Arlene Schafer, Art Perry, Bob Ooten, Jim Ferryman, Mike Scheafer
There was no further discussion.
D. PUBLIC HEARINGS
Action: 1. Consideration of Solid Waste Annual Charges and The Wastewater
Annual Charges for FY 2020-2021 to be collected with the General Taxes
Recommendation: That the Board of Directors:
1. Adopt Resolution No. 2020-930 confirming the solid waste annual charges for FY
2020-2021 to be collected with the general taxes and direct the District Clerk to file
with the County Auditor; and
2. Adopt Resolution No. 2020-931 confirming the wastewater annual charges for FY
2020-2021 to be collected with the general taxes and direct the District Clerk to file
with the County Auditor; and
3. Adopt Ordinance No.130; and
4. Execute the Certification of Assessment
District Counsel, Alan Burns, provided report details. He addressed Mr. Mosher's
comment regarding the procedures for collecting taxes on the tax roll. He
discussed the procedures authorized by Health and Safety Code Section 5473.1,
which include a mailed notice to all residents and a public hearing. He stated that,
after the initial proceeding, only a newspaper notice is required. He noted that a
public hearing is required to confirm the solid waste and wastewater charges. He
addressed Mr. Mosher's comment regarding access to the staff report for Item D1.
He stated that there is no paper report since the report's format has been
computerized. He noted that the District Clerk is required to file the report with the
County auditor and submit a statement noting that the report reflects the correct
assessment roll rather than submitting a signature.
President Ferryman requested Mr. Burns to inform Mr. Mosher of the report's
format and how to access it.
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Mr. Burns confirmed that he will contact Mr. Mosher.
President Ferryman opened the public hearing. Hearing no public comments, he
closed the public hearing.
Motion: To close the public hearing.
Motion by Bob Ooten, second by Art Perry.
Final Resolution: Motion Carries 5-0
Aye: Arlene Schafer, Art Perry, Bob Ooten, Jim Ferryman, Mike Scheafer
Motion: To adopt Resolution 2020-930 confirming the solid waste annual charges
for FY 2020-2021 to be collected with the general taxes and direct the District Clerk
to file with the County Auditor.
Motion by Art Perry, second by Arlene Schafer.
Final Resolution: Motion Carries 5-0
Aye: Arlene Schafer, Art Perry, Bob Ooten, Jim Ferryman, Mike Scheafer
Motion: To adopt Resolution 2020-931 confirming the wastewater annual charges
for FY 2020-2021 to be collected with the general taxes and direct the District Clerk
to file with the County Auditor.
Motion by Art Perry, second by Bob Ooten.
Final Resolution: Motion Carries 5-0
Aye: Arlene Schafer, Art Perry, Bob Ooten, Jim Ferryman, Mike Scheafer
Motion: To adopt Ordinance No.130 confirming annual charges for solid waste and
wastewater for 2020-2021.
Motion by Art Perry, second by Arlene Schafer.
Final Resolution: Motion Carries 5-0
Aye: Arlene Schafer, Art Perry, Bob Ooten, Jim Ferryman, Mike Scheafer
Director Perry noted that President Ferryman is required to sign and execute the
Certificate of Assessment after the meeting.
There was no further discussion.
E. GENERAL MANAGER'S REPORTS
Action: 1. CMSD's Fats Oil and Grease (FOG) Control Program Annual Assessment
Recommendation: That the Board of Directors receives presentation from Joe Jenkins,
of EEC Environmental, about the District's FOG Control Program and provide input to
staff.
Mr. Carroll introduced Joseph Jenkins of EEC Environmental (EEC).
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Mr. Jenkins discussed FOG program activities. He stated that EEC performs a risk -
based food service establishment (FSE) inspection and prioritization of activities
to maximize District resources on FSEs that have the highest potential of
discharging FOG into the sewer system and causing sanitary sewer overflows
(SSO). He noted that EEC uses a variety of metrics to analyze the relationship of
an FSE to an enhanced maintenance location (EML), such as the FSE's
compliance history and FOG observations made by cleaning crews. He shared
that, during the inspections, EEC provides FSEs with FOG Control Program
education and outreach materials to maintain consistent compliance. He stated
that EEC sends enforcement letters to FSEs that are repeatedly noncompliant. He
added that EEC stores all FSE inspection data and information in a centralized
access database. He noted that EEC assists the District with reviewing plans for
new FSEs and helps support the evaluation characterization of EML reductions.
He discussed how EEC develops and manages their FSE inventory, which
involves coordinating with the Orange County Health Care Agency and the Cities
of Costa Mesa and Newport Beach. He shared that, since January 2017, EEC has
identified 91 new FSEs. He reviewed the initial inspection process, which includes
identifying the presence of high -risk cooking equipment, the FSE's location in
proximity to EMLs, grease interceptors, the best management practices (BMP) for
the FSE and providing FOG education materials. He stated that there are currently
730 FSEs in EEC's database and that EEC inspects 55 FSEs on a quarterly basis,
85 FSEs on a semi-annual basis, 240 FSEs on an annual basis, and 350 FSEs on
a bi-annual basis. He added that EEC expects the number of FSEs to decrease
dramatically due to the misidentification of limited food preparation facilities as
FSEs and the economic strain due to the COVID-19 pandemic. He noted that the
inspection rates are adjusted based on an FSE's compliance history, maintenance,
closed-circuit television (CCTV) observations, and field observations, which
include identifying illicit activities, private SSOs, and restricted effluent.
Vice President Ooten inquired about restricted effluent.
Mr. Jenkins stated that restricted effluent is found in a grease interceptor and has
the potential to cause an SSO. He presented examples of inspection frequencies
and modifications for a major breakfast chain and a small shopping center. He
stated that, in 2011, there were 97 EML locations, which were characterized by
root intrusions, structural deficiencies, and FOG discharge. He noted that the
District currently has 18 EMLs and about six sewer siphons that are monitored by
EEC. He reviewed the process for EML reductions, which includes continued
rehabilitation of the sewer line, cleaning observations, and FOG source control.
Director Perry inquired if EEC inspects sewer siphons.
Mr. Jenkins stated that EEC does not inspect the sewer siphons. He noted that the
District's wastewater staff checks the siphons with their regular cleaning frequency.
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Secretary Schafer inquired about the plan review process with the Cities of Costa
Mesa and Newport Beach.
Mr. Jenkins stated that EEC works with the District Inspector to retrieve plans from
the Cities of Costa Mesa and Newport Beach. He shared that EEC has a contact
at each city from whom they receive a list of active business licenses once a year.
He presented specific examples of EML locations and the associated FOG
discharge mitigation efforts.
Vice President Ooten inquired about the FOG discharge mitigation efforts for the
FSEs at The Camp and The Lab in Costa Mesa.
Mr. Jenkins confirmed that the FSEs at The Camp and The Lab have presented
ongoing issues for the FOG Control Program. He noted that EEC has increased
their presence at both locations to ensure compliance. He added that the area has
a few structural issues and sewer line sags that contribute to the accumulation of
FOG.
Director Perry inquired if the District is monitoring the sewer line sags.
Mr. Carroll stated that the District has reviewed the sewer line sags. He noted that
it is more cost-effective to maintain the sags than to repair the sags. He reviewed
Mr. Mosher's comments regarding the District's collection rate of 340 gallons of
cooking grease from the Orange Coast College (OCC) Recycling Center after the
fall and winter holidays. He shared that the District advertises its grease recycling
program on social media, in the District's quarterly newsletter, and on the website.
He added that the District's target audience for the grease recycling program are
people who fry turkeys. He recommended that people who oven -bake their turkey
pour the leftover grease into a plastic container that can be placed in the Mixed
Waste cart. He noted that, once the cooking grease has cooled down, it can be
transferred into a compostable bag and placed in the Organics cart. He reviewed
Mr. Mosher's comments regarding revisions to the District's FOG frequently asked
questions webpage and the Green Guide.
Secretary Schafer suggested providing disposal information for cooking grease in
the next quarterly newsletter since the OCC Recycling Center is temporarily closed
with no set date to reopen.
Mr. Carroll stated that the District will research alternative recycling centers.
Director Scheafer inquired about the location of an FSE that is a major breakfast
chain that Mr. Jenkins mentioned in his report.
Mr. Jenkins confirmed that the FSE is located on Harbor Boulevard, near Gisler
Avenue.
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Director Scheafer discussed the District's efforts to increase the frequency of
hydro jetting at that FSE location.
Mr. Jenkins confirmed that the FSE owner has been hydro jetting and has provided
EEC with invoices to indicate compliance. He reviewed key program trends
regarding SSOs and FOG -related SSOs. He discussed FOG program
recommendations, which include the continuation of risk -based analysis for FSE
inspection prioritization, EML reduction and source investigation, FSE inspections
and enforcement, cleaning observations, and BMP compliance goals.
Vice President Ooten expressed recognition for EEC's reduction of EMLs. He
inquired if the reduction in EMLs contributes to the reduction of grease -related
SSOs.
Mr. Jenkins confirmed that the reduction in EMLs affects the rate of grease -related
SSOs and FOG accumulation. He added that structural repairs to the sewer lines
contribute to the reduction of FOG buildup and grease -related SSOs.
President Ferryman thanked Mr. Jenkins for his comprehensive report.
There was no further discussion.
Action: 2. Consider Approving Orange County Operational Area Agreement
Recommendation: That the Board of Directors considers approve the 2020 Orange
County Area Agreement of the County of Orange and Political Subdivisions.
Mr. Carroll provided report details. He stated that the Orange County Operational
Area Agreement is a requirement under the standardized emergency management
system. He added that all public jurisdictions sign the agreement, which serves as
a guide for coordinating and responding to emergency activities. He noted that,
with Board approval, the District will send the agreement to the Orange County
Board of Supervisors.
Motion: To approve the 2020 Orange County
Orange and Political Subdivisions
Motion by Bob Ooten, second by Art Perry.
Final Resolution: Motion Carries 5-0
Aye: Arlene Schafer, Art Perry, Bob Ooten, Jim
There was no further discussion.
Area Agreement of the County of
Ferryman, Mike Scheafer
Action: 3. Consider Approving the transfer out $81,000 from the Asset Management
Fund, transfer in to the Wastewater Fund and to appropriate $81,000 to Capital
Improvement Project #332, Bristol Sewer Siphon Repair.
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Recommendation: That the Board of Directors consider approving the transfer out
$81,000 from the Asset Management Fund, transfer in to the Wastewater Fund and to
appropriate $81,000 to CIP #332, Bristol Sewer Siphon Repair.
Finance Manager, Kaitlin Tran, provided report details. She stated that the District
issued emergency work for two inverted siphon mainline pipes on Bristol Street in
June 2019. She added that, while staff was cleaning the secondary line, a hose
got stuck in the pipe, which required the wastewater staff to cut the hose and leave
approximately 125 feet of hose in the secondary line. She stated that both lines
endured damages from the incident. She shared that the District hired National
Plant Services (NPS) to clean the mainline pipe and to install a liner. She explained
that, while NPS was cleaning the line, their hose got stuck as well. She stated that
the District hired GCI Construction to procure and install a temporary bypass
system to remove both hoses. She noted that, with the assistance of C&R Drains
and Jimni System's pumper truck, GCI Construction successfully removed NPS's
hose and nozzle. She added that GCI Construction cleaned and removed sand
and debris in the secondary line. She stated that the siphon currently has two lines
requiring concrete removal and relining. She shared that it will cost approximately
$81,000 to perform the necessary work for the siphon and emergency services
from Robin B. Harriers & Associates (RBH). She noted that the District's Asset
Management Fund has an approximate balance of $5.4 million. She highlighted
that all transfers between funds requires Board approval through the budget
adoption process or by direct Board action.
Mr. Carroll reviewed Mr. Mosher's comment regarding a typo in the staff report,
which has been corrected by District staff.
Motion: To approve the transfer out of $81,000 from the Asset Management Fund,
transfer in to the Wastewater Fund, and to appropriate $81,000 to Capital
Improvement Project #332, Bristol Sewer Siphon Repair.
Motion by Art Perry, second by Bob Ooten.
Final Resolution: Motion Carries 5-0
Aye: Arlene Schafer, Art Perry, Bob Ooten, Jim Ferryman, Mike Scheafer
Director Perry inquired if the repair work has already started.
Mr. Carroll stated that the work has not begun. He added that the contract proposal
is being executed. He noted that the wastewater staff has been cleaning the sewer
siphon once a month.
There was no further discussion.
Action, Receive and File: 4. Receive and File the 2015-2020 Strategic Plan Quarterly
Update — FY 2019-20 4t" Quarter
Recommendation: That the Board of Directors receive and file this report.
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Mr. Carroll mentioned that this staff report is the last quarterly report for the 2015-
2020 Strategic Plan. He noted that in October the Board will be receiving their first
quarterly update on the new 2020-2025 Strategic Plan.
Secretary Schafer expressed support for the 2015-2020 Strategic Plan.
There was no further discussion, and the report was received.
Action, Receive and File: 5. Receive and File Preliminary Fourth Quarter Budget
Review for FY 2019-20
Recommendation: That the Board of Directors receive and file this report.
Ms. Tran provided report details. She stated that, based on the actual spending
rate through June 30th, District staff projects savings in the Solid Waste and
Wastewater Funds. She noted that, as of June 30th, a total of 97.6% of the Solid
Waste budget was expended. She added that District staff anticipates a budgetary
savings of $109,250 for the Fiscal Year 2019-20 due to savings in personnel and
special programs. She stated that, as of June 30th, the total estimated personnel
savings is $38,550 from salary and benefits due to the vacancy of the Accounting
Clerk position and staff on leave without pay during the year. She shared that
District staff estimates the Maintenance and Operations account to be under
budget at year-end by $10,200. She highlighted a few over -and -under budget
accounts, including the District's Trash Hauler account, Recycling Disposal
account, Organics Disposal account, and the Special Programs account. She
stated, as of June 30th, that a total of 84.2% of the Wastewater budget was
expended. She added that District staff anticipates a budgetary savings of
$483,100. She noted that, as of June 30th, the total estimated personnel savings
is $188,100 due to significant decreases in full-time salaries and benefits from staff
on leave without pay and three vacant Wastewater positions. She reviewed the
status of a few budget accounts, including Engineering Services, Plan Checking
and Inspection, Pump Station Maintenance, Professional Development and
Trainings, and Capital Outlay. She stated that the District budgeted for $320,000
in property taxes revenue during Fiscal Year 2019-20. She added that the District
has received $354,788 in property taxes and investment earnings. She shared that
97% of the revenues for Wastewater and Solid Waste assessments have been
received. She stated that the District projects savings in both the Solid Waste and
Wastewater Funds with the savings in some budgetary accounts offsetting
overages in other accounts.
President Ferryman and Vice President Ooten thanked Ms. Tran and expressed
support for her report.
There was no further discussion, and the report was received.
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Action, Receive and File: 6. Receive and File January through June 2020
Performance Measurement Report
Recommendation: That the Board of Directors receive and file this report.
Mr. Carroll provided report details. He reviewed Mr. Mosher's comments, which
include a suggestion to share the Performance Measurement Report with the
District's Citizens Advisory Committee (CAC). Mr. Carroll noted that District staff
provides the CAC with an annual update on the Performance Measurement
Program. He reviewed Mr. Mosher's comments regarding experience modification
and detailing the types of injuries that occur. He stated that the information
regarding the location and description of injuries is used for internal purposes only.
He reviewed Mr. Mosher's comments regarding the number of SSOs and the data
used to analyze SSO trends. He stated that the purpose of the quarterly updates
is to indicate progress throughout the report. He shared that residents can view
the quarterly updates on the District's website. He noted that, after 2020, the
District will have three years of data on SSOs and that in 2021, the District will be
able to compare quarterly data with previous quarterly data from 2018, 2019, and
2020. He reviewed Mr. Mosher's comments regarding the data on the volume of
SSOs reaching the surface water being included in the quarterly reports. He
discussed Mr. Mosher's comments regarding the timeframe of the percentages
and dates detailing rain ingress entering the wastewater system. He reviewed Mr.
Mosher's comments regarding the Solid Waste disposal rate, which is the per
capita disposal rate that the City of Costa Mesa submits to CalRecycle. He stated
that CalRecycle does not differentiate disposal between residential and multi-
family landfill waste. He noted that CalRecycle's data is about two years behind
schedule, and that the District is considering removing this measurement from the
report. He added that District staff fixed a few typos in the report that Mr. Mosher
addressed. He acknowledged Mr. Mosher's comments regarding the Public
Records Request Act. He reviewed Mr. Mosher's comments regarding the yellow
coding used for cleaning the sewer system in the report. He discussed Mr.
Mosher's comments regarding clarification on electronic transactions by the public.
He noted Mr. Mosher's comments on comparing rates to the number of customers
served by the District.
There was no further discussion, and the report was received.
F. ENGINEER'S REPORTS
Action, Receive and File: 1. Receive and File the Monthly Capital Improvements
Project Status Report
Recommendation: That the Board of Directors receive and file the report.
Interim District Engineer, Michael Benesh, introduced the Capital Improvements
Project Status report. He noted that all completed projects will be removed by next
month's status report.
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Vice President Ooten requested for bid amounts to be indicated in the report.
There was no discussion, and the report was received.
G. TREASURER'S REPORTS
Action: 1. Approve the Investment Report for the Month of June 2020
Recommendation: That the Board of Directors approve the Investment Report for the
Month of June 2020.
District Treasurer, Marc Davis, presented report details. He stated that, as of today,
the Dow Jones was up 115 points. He discussed comparing today's market status
to its low point of 19,028 points which happened on March 23rd. He stated that,
since its low points, the market has risen 7,500 points, but is still down about 1,829
points. He reviewed factors that have contributed to today's market status, which
include the government's discussions regarding stimulus efforts, the technology
sector's performance, and the increased value of gold. He stated that the District's
portfolio is earning 1.203% as of June 30th on a duration of 2.39 years. He added
that about 42.3% of the portfolio is maturing within one year or less. He discussed
an increase in activity due to interest rates decreasing and provided a status
update on investments.
President Ferryman thanked Mr. Davis for his report.
No vote was taken on the action item and there was no further discussion.
H. ATTORNEY'S REPORTS
Discussion: 1. Discussion of FPPC Regulation 18707 — Procedure to Publicly Identify
Financial Conflicts
Mr. Burns provided report details. He stated that FPPC Regulation 18707 is the
procedure used to disqualify an official from voting. He stated that the regulation
requires an official, who is designated on an agency's conflict code, must identify
the type of interest he or she holds that gives rise to the conflict and provide certain
information regarding the entity. He noted that an official must file their conflict
before the consideration of the agenda item and must leave the meeting after
disclosing their conflict. He stated that if the official has a personal interest in the
agenda item, then he or she may step down from the dais and speak from the floor
as a member of the public. He reviewed the process of disqualification from a
closed session item. He noted that Mr. Mosher inquired about the updated
changes to FPPC Regulation 18707. He stated that the FPPC has identified new
requirements so that an official cannot avoid disclosing their conflict by leaving a
meeting or by attending a meeting after the agenda item in conflict. He added that
an official with a conflict in a closed session matter cannot request the closed
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session material after the vote. He reviewed a recent court case involving the City
of Santa Monica's at -large election system.
Secretary Schafer inquired about the City of Mission Viejo's City Council elections.
Mr. Burns stated that the State of California's election official, Alex Padilla,
informed the City of Mission Viejo that cumulative voting is not allowed. He
mentioned that Mission Viejo's City Attorney has joined Harper & Burns, LLP.
Vice President Ooten and Mr. Burns discussed attorney fees regarding the City of
Santa Monica election case.
President Ferryman thanked Mr. Burns for his report.
There was no further discussion.
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is
required to be given by a Director for any meeting for which expense reimbursement of
any kind is provided. Note: For meetings for which the per diem compensation is sought,
the Operations Code provides that such compensation is authorized for each day's
service rendered as a Director at the request of the Board (not to exceed six days in one
month), and certain meetings are specified as being eligible as set forth in District
Operations Code § 3.01.030. For meetings not so listed, the Board must approve the
service for it to be eligible for the per day compensation.
1. Orange County Sanitation District (OCSD) - (President Ferryman and Vice President
Ooten)
President Ferryman shared that Orange County beaches were ranked highest in
the state and that 95% of Orange County beaches received above average grades
during dry season months. He added that OCSD and the Orange County Water
District are joining to provide virtual tours for the public.
2. Santa Ana River Flood Protection Agency (SARFPA) - (Director Perry)
Director Perry stated that there was no SARFPA meeting this month. He shared
that he and President Ferryman were elected to serve as Directors for SARFPA in
June 2020.
3. Independent Special Districts of Orange County (ISDOC) - (Secretary Schafer)
Secretary Schafer stated that ISDOC had a meeting on July 7, 2020. She shared
that ISDOC is having an election for their Executive Board and is currently
accepting nominations. She added that she attended an ISDOC luncheon via
teleconference on July 23, 2020.
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4. California Special Districts Association (CSDA) - (Secretary Schafer)
Secretary Schafer shared that she has been elected to Seat C for the Southern
Network of CSDA. She stated that CSDA is having a virtual meeting on August 3,
2020 for all network seats and field representatives.
Vice President Ooten inquired about Secretary Schafer's election to CSDA.
Secretary Schafer shared that it was a close race between her and another
candidate.
5. Special District Risk Management Authority (SDRMA) - (Director Scheafer)
Director Scheafer stated that SDRMA had a special meeting in July 2020. He
shared that SDRMA is considering forming a captive insurance agency in another
state, either Utah or Hawaii, which will allow SDRMA to invest funds in a broader
capacity to help with returns. He noted that the State of California limits a public
agency's ability to invest its extra funds.
6. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55,
Operations Code Section 3.01.030
Secretary Schafer stated that she attended the Local Agency Formation
Commission (LAFCO) meeting on July 8, 2020.
Secretary Schafer, Director Perry, Director Scheafer and Vice President Ooten
shared that they attended the recent Water Advisory Committee of Orange County
(WACO) meeting and discussed a few reports that were presented at the meeting.
Director Perry stated that he attended a City of Costa Mesa meeting regarding
homelessness and the City's Bridge Shelter. He shared that there are 123
homeless residents in Costa Mesa with 103 unsheltered. He added that the Airway
Avenue permanent shelter closed escrow in April 2020 at $6.9 million as an asset
of the City of Costa Mesa. He shared that the City receives $500,000 or more for
homeless programs from the State of California. He noted that the Costa Mesa
Bridge Shelter has housed 59 individuals and that 77 individuals have been
housed directly from the streets. He stated that the average length of stay at Mercy
House is 73 days and that it has served 190 sheltered guests with 34 guests
currently being sheltered. He shared that the City is the first in the County to have
hotel vouchers for the homeless. He added that the City has $4.125 million in grant
money for the Airway Avenue permanent shelter. He inquired if the District is
donating $50,000 to the City for the shelter.
COSTA MESA SANITARY DISTRICT PAGE 15
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD JULY 27, 2020
Mr. Carroll shared that the District met with City staff. He stated that the City is still
about one year away from opening the shelter. He noted that the District has
approved $50,000 for the City's shelter, but the District requires specific invoices
detailing how the money will be expended.
Secretary Schafer inquired if the City discussed housing homeless residents at the
Orange County Fairgrounds.
Director Perry stated that the City has 10 trailers at the Fairgrounds but have not
needed to utilize them.
Vice President Ooten inquired if the City's meetings are recorded.
Director Perry confirmed that the City meetings are recorded and that the meeting
he attended was on July 9, 2020.
There was no further discussion.
J. OLD BUSINESS
None at this time.
K. NEW BUSINESS
None at this time.
L. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
Discussion: 1. Oral Communications and Director Comments
Secretary Schafer inquired if District staff is available on Fridays to answer the
District's main phone line.
Mr. Carroll noted that District staff is present every other Friday to answer the
District's main phone line.
Director Scheafer discussed the Citizens Advisory Committee (CAC) meeting on
July 15, 2020. He inquired about a CAC member's trash service.
Mr. Carroll clarified that the CAC member does not live in a single -detached home.
Secretary Schafer stated that she attended the CAC meeting.
Director Scheafer requested a list of all CAC members and their attendance
record.
COSTA MESA SANITARY DISTRICT PAGE 16
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD JULY 27, 2020
Mr. Carroll stated that only one CAC member missed the July 15th meeting.
Director Scheafer discussed the CAC requirement of attending Board of Directors'
meetings. He recommended reinforcing this requirement to the CAC members.
Vice President Ooten inquired about the process for hiring a recruiting firm for the
District Engineer position.
Mr. Carroll stated that reviewing the recruitment firms' proposals is a personnel
matter.
There was no further discussion.
M. ADJOURN TO CLOSED SESSION
No closed session.
N. RECONVENE TO OPEN SESSION AND REPORT OF ACTION TAKEN
No closed session.
O. CLOSING ITEMS
Procedural: 1. Adjourn
President Ferryman adjourned the meeting at 6:08 P.M.
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Arlene Schafer
Secretary
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Ja£ s Ferryman
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