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Wednesday, June 3, 2020
Solid Waste Ad Hoc Committee Meeting
Time: 8:00 A.M.
IMPORTANT NOTICE REGARDING JUNE 3, 2020 SOLID WASTE AD HOC COMMITTEE MEETING
This meeting is being conducted utilizing teleconferencing and electronic means consistent with
State of California Executive Order N-29-20 dated March 17, 2020, regarding the COVID-19
pandemic. The livestream of the meeting can be viewed by clicking the "Video" icon on this page
(which will be made available at the start of the meeting) or by visiting
www.youtube.com/CostaMesaSanitary. In accordance with Executive Order N-29-20, the public
may only view the meeting online and not in the District's Board Room.
1. To join the meeting by phone, please call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 897-9935-4246#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass this
step.
Public Comments. Members of the public can submit any comments in writing for the Board of
Directors consideration by sending them to the District Clerk, Noelani Middenway, at
nmiddenway@cmsdca.gov. Those comments will be made part of the official public record of the
meeting.
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part
of the agenda packet. If any document or other writing pertaining to an agenda item is
distributed to all or a majority of the Board after the packet is prepared, a copy of that writing
may be obtained from the District Clerk's Office.
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours
prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
The temporary Solid Waste Ad Hoc Committee was established to discuss solid waste matters within the District. The Committee
Members include Vice President Bob Ooten, Director Mike Scheafer, Citizens Advisory Committee Member Monte Fields, Citizens
Advisory Committee Member Elodie Katz, and District staff.
Subject 1. Call to Order
Meeting Jun 3, 2020 - Solid Waste Ad Hoc Committee Meeting
Type Procedural
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A. OPENING ITEMS
The temporary Solid Waste Ad Hoc Committee was established to discuss solid waste matters within the District. The Committee
Members include Vice President Bob Ooten, Director Mike Scheafer, Citizens Advisory Committee Member Monte Fields, Citizens
Advisory Committee Member Elodie Katz, and District staff.
Subject 2. Roll Call
Meeting Jun 3, 2020 - Solid Waste Ad Hoc Committee Meeting
Type Procedural
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A. OPENING ITEMS
Subject 3. Public Comments
Meeting Jun 3, 2020 - Solid Waste Ad Hoc Committee Meeting
Type Procedural
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B. ITEMS OF DISCUSSION
To: Solid Waste Ad Hoc Committee
Via: Scott Carroll, General Manager
From: Nabila Guzman, Management Analyst I
Date: June 3, 2020
Subject: Missed Pickups Report
Summary
On March 10, 2020, the Board of Directors directed staff to schedule a Solid Waste Ad Hoc meeting to discuss missed curbside
pickups.
Staff Recommendation
That the Solid Waste Ad Hoc Committee receive and file this report.
Analysis
A comprehensive report for total missed curbside pickups received over the years is not available. Prior to May 2018, missed
curbside pickup requests that were received by the District were directly transferred to CR&R Customer Service for scheduling. Staff
would also contact CR&R personally to schedule missed pickups but a record was not kept on how many requests were received. In
May 2018, District staff began to utilize the GovOutreach system to communicate between CR&R and the residents directly. When a
call is received for a service request, staff simply enters their contact information into the system and the request gets routed to
identified CR&R and District staff for handling. This process has allowed District staff to keep a better record of service requests
received.
The graph below depicts missed pickup requests received by CMSD over the last four fiscal years. The second graph illustrates the
missed pickup requests reported monthly by CR&R. It is important to note that CR&R only reports requests or complaints that are
escalated to a Manager for handling.
Subject 1. Missed Pickups Report
Meeting Jun 3, 2020 - Solid Waste Ad Hoc Committee Meeting
Type Discussion, Receive and File
Goals 2.00 Solid Waste
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File Attachments
GovOutreach.png (7 KB)
CR&R Monthly Reports.png (7 KB)
Workflow
Legal Review
Not applicable.
Environmental Review
Consideration of annual missed curbside pickups is an administrative matter and not a disturbance of the environment similar to
grading or construction and not a project under CEQA or the District’s CEQA Guidelines.
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the June 3, 2020 Solid Wase Ad Hoc
Committee meeting at District Headquarters and on District’s website.
Alternative Action
1. Direct staff to report back with more information.
Workflow May 27, 2020 7:11 PM :: Submitted by Nabila Guzman. Routed to Scott Carroll for
approval.
May 28, 2020 12:01 PM :: Approved by Scott Carroll. Routed to Noelani Middenway for
approval.
May 28, 2020 3:02 PM :: Final approval by Noelani Middenway
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B. ITEMS OF DISCUSSION
To: Solid Waste Ad Hoc Committee
From: Scott Carroll, General Manager
Date: June 3, 2020
Subject: Subjects to Discuss at Future Meetings
Summary
The Board of Directors approved creating a Solid Waste Ad Hoc Committee to discuss issues impacting the District and to make
recommendations on enhancing or improving program deliveries for solid waste collection.
Recommendation
That the Ad Hoc Committee:
1. Provides direction to staff on the subjects Committee members want to discuss; and
2. Schedule the next Ad Hoc Committee meeting.
Analysis
Staff has provided some subjects below that can be discussed at a future meetings.
Contamination of mixed waste and organics recycling carts
Biomass conversion project
Waste characterization study
Create a sustainability checklist for businesses. Those who qualify can be highlighted through CMSD’s outreach channels.
Explore opportunities to provide pharmaceutical and sharps collection drop boxes.
Any other issues
Legal Review
Not applicable.
Environmental Review
Consideration of annual missed curbside pickups is an administrative matter and not a disturbance of the environment similar to
grading or construction and not a project under CEQA or the District’s CEQA Guidelines.
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the June 3, 2020 Solid Wase Ad Hoc
Committee meeting at District Headquarters and on District’s website.
Alternative Action
1. Direct staff to report back with more information.
Workflow
Subject 2. Subjects to Discuss at Future Meetings
Meeting Jun 3, 2020 - Solid Waste Ad Hoc Committee Meeting
Type Action
Recommended Action That the Ad Hoc Committee:
1. Provides direction to staff on the subjects Committee members want to discuss; and
2. Schedule the next Ad Hoc Committee meeting
Goals 2.00 Solid Waste
Workflow May 28, 2020 12:35 PM :: Submitted by Scott Carroll. Routed to Noelani Middenway for
approval.
May 28, 2020 3:03 PM :: Final approval by Noelani Middenway
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C. CLOSING ITEMS
The next meeting of the Solid Waste Ad Hoc Committee has yet to be determined.
Subject 1. Adjourn
Meeting Jun 3, 2020 - Solid Waste Ad Hoc Committee Meeting
Type Procedural