2019_05_14_studyTuesday, May 14, 2019
Board of Directors Study Session
290 Paularino Avenue, Costa Mesa at 9:30AM
Public Comments: Any member of the public may address the Board. Speakers on agenda items
should identify themselves to the District Clerk before the meeting so that their input can be
provided at the time the item is considered. Speakers on non-agenda items will be heard under
Public Comments.
Pursuant to State law, the Board may not discuss or take action on non-agenda items except
under special circumstances. Speakers must limit their remarks to four minutes or as decided
upon by the Presiding Officer. The Presiding Officer reserves the right to declare any speaker out
of order.
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part
of the agenda packet. If any document or other writing pertaining to an agenda item is
distributed to all or a majority of the Board after the packet is prepared, a copy of that writing
may be obtained at the District offices at 290 Paularino Avenue, Costa Mesa, California.
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours
prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
1. Roll Call - (If absences occur, consider whether to deem those absences excused based on facts presented for the
absence – such determination shall be the permission required by law.)
B. PUBLIC COMMENTS - This time has been set aside for persons in the audience to make comments on
items within the subject matter jurisdiction of the Costa Mesa Sanitary District that are not listed on this
agenda. Members of the public will have the opportunity to address the Board of Directors about all other
items on this agenda at the time those items are considered. Under the provisions of the Brown Act, the
Board of Directors is prohibited from taking action on oral requests but may refer the matter to staff or to
a subsequent meeting. The Board of Directors will respond after public comment has been received.
Please state your name. Each speaker will be limited to four (4) continuous minutes.
1. Public Comments
C. ITEMS OF STUDY
1. April 2019 Organics Tonnage Report
2. April 2019 Solid Waste Diversion Report
3. April 2019 Code Enforcement Officer report
4. Quarterly Legislative Update - Quarter 2
9. Consider Revising CMSD's Operations Code Section 3.01.060 - Time of Regular Meetings
5. Preliminary Budget Review For FY 2019-2020 and FY 2020-2021
6. Alkaline Battery Recycling Program - Final Report
7. 2019 Compost & Donation Event
8. 2019 Waste Expo in Las Vegas, Nevada - Oral Report
D. CLOSING ITEMS
1. Oral Communications and Director Comments
2. Adjournment
Tuesday, May 14, 2019
Board of Directors Study Session
290 Paularino Avenue, Costa Mesa at 9:30AM
Public Comments: Any member of the public may address the Board. Speakers on agenda items
should identify themselves to the District Clerk before the meeting so that their input can be
provided at the time the item is considered. Speakers on non-agenda items will be heard under
Public Comments.
Pursuant to State law, the Board may not discuss or take action on non-agenda items except
under special circumstances. Speakers must limit their remarks to four minutes or as decided
upon by the Presiding Officer. The Presiding Officer reserves the right to declare any speaker out
of order.
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part
of the agenda packet. If any document or other writing pertaining to an agenda item is
distributed to all or a majority of the Board after the packet is prepared, a copy of that writing
may be obtained at the District offices at 290 Paularino Avenue, Costa Mesa, California.
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours
prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
James Ferryman, President
Robert Ooten, Vice President
Arlene Schafer, Secretary
Michael Scheafer, Director
Arthur Perry, Director
Subject 1. Roll Call - (If absences occur, consider whether to deem those absences
excused based on facts presented for the absence – such determination shall be
the permission required by law.)
Meeting May 14, 2019 - Board of Directors Study Session
Access Public
Type Procedural
B. PUBLIC COMMENTS - This time has been set aside for persons in the
audience to make comments on items within the subject matter jurisdiction of
the Costa Mesa Sanitary District that are not listed on this agenda. Members of
the public will have the opportunity to address the Board of Directors about all
other items on this agenda at the time those items are considered. Under the
provisions of the Brown Act, the Board of Directors is prohibited from taking
action on oral requests but may refer the matter to staff or to a subsequent
meeting. The Board of Directors will respond after public comment has been
received. Please state your name. Each speaker will be limited to four (4)
continuous minutes.
Subject 1. Public Comments
Meeting May 14, 2019 - Board of Directors Study Session
Access Public
Type Procedural
C. ITEMS OF STUDY
To: Board of Directors
Via: Scott Carroll, General Manager
From: Nabila Guzman, Management Analyst I
Date: May 14, 2019
Subject: Organics Tonnage Report
Summary
A total of 918.90 tons of organic waste were collected and recycled in April 2019.
Staff Recommendation
That the Board of Directors receives and file this report.
Analysis
Below is a graph depicting the total tonnage of organic waste collected during each month of the last three fiscal years.
Subject 1. April 2019 Organics Tonnage Report
Meeting May 14, 2019 - Board of Directors Study Session
Access Public
Type Action, Receive and File
Recommended Action That the Board of Directors receive and file this report
Goals 2.00 Solid Waste
Legal Review
Not applicable.
Environmental Review
Consideration of the Organics Tonnage Report is an administrative matter and not a disturbance of the environment similar to grading
or construction and not a project under CEQA or the District’s CEQA Guidelines.
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the May 14, 2019 Board of Directors Study
Session meeting at District Headquarters and posted on the District’s website.
File Attachments
Organics Recycling.png (17 KB)
Tonnage Summary.png (20 KB)
C. ITEMS OF STUDY
To: Board of Directors
Via: Scott Carroll, General Manager
From: Nabila Guzman, Management Analyst I
Date: May 14, 2019
Subject: Solid Waste Diversion Report
Summary
A total of 2,339.68 tons of solid waste were collected and recycled in April 2019.
Staff Recommendation
That the Board of Directors receive and file this report.
Analysis
Using data from CR&R's Recycling Report and OCC's Recycling Center Recycling Report, staff has calculated the diversion rate for
the last ten months at 61.55%. A total of 36,907.60 tons of solid waste materials have been collected, of which 22,715.81 tons have
been diverted away from landfills. In addition to curbside collection from CR&R, CMSD offers a variety of other waste diversion
programs including large item pickup, where white goods are collected. The total tonnage of white goods for the month of April was
not available in time to include in this report. However, these numbers will be included in the June report. Attachment A is the fiscal
year 2018-19 diversion rate support.
Legal Review
Not applicable.
Environmental Review
Consideration of the Solid Waste Diversion Report is an administrative matter and not a disturbance of the environment similar to
grading or construction and not a project under CEQA or the District’s CEQA Guidelines.
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the May 14, 2019 Board of Directors Study
Session meeting at District Headquarters and posted on the District’s website.
Alternative Action
1. Direct staff to report back with more information.
File Attachments
CRR-OCC Diversion.pdf (76 KB)
Subject 2. April 2019 Solid Waste Diversion Report
Meeting May 14, 2019 - Board of Directors Study Session
Access Public
Type Action, Receive and File
Recommended Action That the Board of Directors receive and file this report
Goals 2.00 Solid Waste
C. ITEMS OF STUDY
To: Board of Directors
From: Ed Roberts, Code Enforcement Officer
Date: May 14, 2019
Subject: April 2019 Code Enforcement Officer Report
Summary
Attached is the monthly report from Officer Roberts describing his enforcement activities for the month of April regarding scavenging
of recyclable materials, trash carts stored in public view and graffiti on trash carts.
Recommendation
That the Board of Directors receive and file this report.
Analysis
In the month of April, Officer Roberts approached five (5) individuals he observed scavenging from CMSD trash carts. In the same
month he issued 103 warning notices to residents storing their trash carts in public view. Officer Roberts found no graffiti on trash
carts in the month of April.
Officer Roberts enforcement activities are described in more detail in the attached report.
Legal Review
Not applicable.
Environmental Review
Code enforcement activities and reporting are not a disturbance of the environment similar to grading or construction and do not
constitute a project under CEQA or the District’s CEQA Guidelines.
Financial Review
Officer Roberts' activities are funded in the adopted budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the May 14, 2019 Board of Directors Study
Session meeting at District Headquarters and posted on the District’s website.
Alternative Actions
1. Direct staff to report back with more information.
File Attachments
April 2019 CEO report.doc (1,612 KB)
Subject 3. April 2019 Code Enforcement Officer report
Meeting May 14, 2019 - Board of Directors Study Session
Access Public
Type
C. ITEMS OF STUDY
To: Board of Directors
Via: Scott Carroll, General Manager
From: Gina Terraneo, Management Analyst II
Date: May 14, 2019
Subject: Quarterly Legislative Update - Quarter 2
Summary
The Quarterly Legislative Update provides the Board of Directors with analyses of measures pending in Sacramento that are of
interest to the District. On July 22, 2010, the Board of Directors gave authority to the President to write support and/or opposition
letters on behalf of the Board if that position has been taken by an agency the District is a member of. For all other bills, staff
recommendations for formal District positions on legislation will be agendized and presented for Board action at their regular Board of
Directors meetings. When the Board takes formal action on a piece of legislation, the President will advocate the support or
opposition of individual bills as approved by the Board. This Legislative Analysis also provides the Board of Directors with informative
updates on State issues.
Recommendation
That the Board of Directors receive and file the Quarterly Legislative Update.
Analysis
As of May 7, 2019, 1,987 bills have been introduced in the Assembly and 888 bills have been introduced in the Senate. The following
bills are of interest to the District and are summarized in the attached Quarterly Legislative Report for Quarter 2:
SUPPORT:
AB 1672 - Solid waste: flushable products
OPPOSE:
AB 1184 - Public records: writing transmitted by electronic mail: retention
WATCH:
AB 9 - Employment discrimination: limitation of actions
AB 51 - Employment discrimination: enforcement
AB 65 - Coastal Protection: climate adaption: project prioritization
AB 129 - Microfiber pollution
AB 138 - California Community Health Fund
AB 161 - Solid waste: paper waste: electronic proofs of purchase
AB 171 - Employment: sexual harassment
AB 215 - Dumping
AB 217 - Safe Drinking Water for All Act
AB 223 - California Safe Drinking Water Act: microplastics
AB 257 - Solid waste: woody biomass: collection and conversion
AB 291 - Local Emergency Preparedness and Hazard Mitigation Fund
AB 333 - Whistleblower protection: state and local independent contractors
Subject 4. Quarterly Legislative Update - Quarter 2
Meeting May 14, 2019 - Board of Directors Study Session
Access Public
Type Action, Receive and File
Recommended Action That the Board of Directors receive and file the Quarterly Legislative Update.
Goals 5.3 Stay informed on applicable federal, state and regional regulations
AB 403 - Division of Labor Standards Enforcement: complaint
AB 405 - Sales and use taxes: exemption: water treatment
AB 614 - Income taxes: credits: food banks
AB 619 - Retail food: reusable containers: multiuse utensils
AB 628 - Employment: victims of sexual harassment: protections
AB 792 - Recycling: plastic beverage containers: minimum recycled content
AB 815 - Integrated waste management plans: source reduction and recycling element and household hazardous waste
element: dual stream recycling programs
AB 827 - Solid waste: commercial and organic waste: recycling bins
AB 849 - Elections: local redistricting
AB 881 - Accessory dwelling units
AB 992 - Open meetings: local agencies: social media
AB 1162 - Lodging establishments: personal care products: small plastic bottles
AB 1819 - Inspection of public records: use of requestor’s reproduction equipment
SB 13 - Accessory dwelling units
SB 33 - Solid waste: reduction and recycling
SB 54 - California Circular Economy and Plastic Pollution Reduction Act
SB 188 - Discrimination: hairstyles
SB 598 - Open Financial Statements Act
SB 667 - Greenhouse gases: recycling infrastructure and facilities
Legal Review
Not applicable
Environmental Review
Consideration of pending legislation is an administrative matter and is exempt from the requirements of the California Environmental
Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing
its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA
Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing administrative or
maintenance activities.”
Financial Review
Not applicable
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the May 14, 2019 Board of Directors Study
Session meeting at District Headquarters and posted on the District’s website.
Alternative Actions
1. Direct staff to report back with more information.
File Attachments
Legislative Analysis Quarterly Report.pdf (155 KB)
C. ITEMS OF STUDY
To: Board of Directors
Via: Scott Carroll, General Manager
From: Kaitlin Tran, Finance Manager
Date: May 14, 2019
Subject: Preliminary Budget Review For FY 2019-2020 and FY 2020-2021
Summary
The following represents staff’s proposed preliminary Biennial Budget for the Fiscal Years 2019-2020 and 2020-
2021. Staff is requesting direction from the Board on the attached preliminary budget. The two-year budget will be
brought back with the Board's recommendations incorporated to the May 23, 2019 Board meeting. Staff will be
requesting adoption of the two-year budget on June 27, 2019.
Recommendation
That the Board of Directors provide feedback to staff regarding the proposed FY 2019-20 and FY 2020-21 Budgets
Analysis
Preliminary Budget FY 2019-2020:
The total preliminary budget for FY 2019-2020 is $12,447,000. The Solid Waste Fund preliminary budget of
$6,512,000 assumes that expenses will exceed revenues by $584,000 creating a deficit which will require the use of
reserves to balance the budget. This deficit was planned to reduce reserves in the Solid Waste Fund when the Board
lowered the annual rate from $239.41 in fiscal year 2013-2014 to the current rate of $216. In addition to lowering
the annual rate, the Board of Directors voted to implement the Organics Program effective July 1, 2015 without
increasing rates to further reduce reserves. The Solid Waste Fund has been operating at a deficit, therefore, the
Board decided to conduct a solid waste rate study. Based on the rate study conducted, the Board of Directors
recommended a five-year rate structure that will increase revenues and eliminate the deficit spending. A public
hearing is scheduled for May 23, 2019 to determine whether there is a majority protest of the proposed rate
increase by property owners, in accordance with Proposition 218 guidelines. If a majority protest does not exist,
the Board will consider adopting the five-year rate structure on June 27, 2019. A rate increase of 7% will be
effective fiscal year 2019- 2020, and for the next two fiscal years and a 6% rate increase for the last two years. The
fund will be operating at a deficit in fiscal years 2019-2020 even with the 7% rate increase.
The Wastewater Fund reflects a balanced budget of $5,935,000. The fiscal year 2017-2018 was the last year of the
five-year 2% rate increase from the 2012 Sewer Rate Study adopted by the Board. The District is not planning to
increase wastewater rates for the next two years. Wastewater revenue is projected to increase slightly due to an
increase in new accounts during the year.
This preliminary budget included the Class and Compensation Study and the Cost of Living Adjustment (COLA) to
salaries equal to the February to February Consumer Price Index (CPI) for the Los Angeles-Long Beach-Anaheim
Subject 5. Preliminary Budget Review For FY 2019-2020 and FY 2020-2021
Meeting May 14, 2019 - Board of Directors Study Session
Access Public
Type Action
Recommended Action That the Board of Directors provide feedback to staff regarding the proposed FY 2019-20
and FY 2020-21 Budgets
Goals 7.0 Finance
7.1 Perform long term solid and liquid waste rate projections
7.2 Develop a long term CIP
area of 2.5% the Board of Directors approved on April 25, 2019.
CR&R submitted a 5.8% CPI rate increase request on March 29, 2019. Per section 3.4 of the 2018 CR&R contract,
hauler rates may be considered for a Consumer Price Index (CPI) adjustment every two years during the term of
the agreement. The hauler may request a two-year CPI adjustment using prior years' data to be applied for the two
future years. Per the contract, CPI increases are not automatic and need Board of Directors approval. The District is
in the process of auditing the hauler's revenues to verify CR&R’s profit margin before the Board of Directors to
approve or to reject the rate increase requested. While waiting on the Board of Director’s approval in June 2019, for
budgeting purposes the preliminary budget included the maximum 5.8% rate increase.
Staff is requesting Capital Outlay funds total budget of $138,000 for the continuation of replacement and upgrades
to District's servers and software, replacement of two rooftop air condition units and a new Superintendent truck.
Preliminary Budget FY 2020-2021:
The total preliminary budget for FY 2020-2021 is $12,571,000. The Solid Waste Fund preliminary budget of
$6,626,000 assumes that expenses will exceed revenues by $317,000 thus creating a deficit which will require the
use of reserves to balance the budget. This will be the second year of the five-year rate increase of 7%. As
mentioned previously, wastewater rate is stabilized until the rate study is conducted in the future. Wastewater
revenue is projected to increase slightly due to an increase of new accounts during the year.
The fiscal year 2020-2021 preliminary budget included the reclassification of the Engineering Technician to
Engineering Technician/Construction Inspector as the Board of Directors approved in the Class and Compensation
study on April 2019. In addition, staff included an estimate for the Cost of Living Adjustment (COLA) to salaries of
2.5% for budgeting proposes.
Staff is requesting Capital Outlay funds total budget of $119,000 for the continuation of replacement and upgrades
to District's servers and software and a new electric car for the Engineering Technician/Construction Inspector.
Capital Improvement Projects:
Staff is requesting $1,755,000 and $1,567,000 for Capital Improvement Projects for fiscal years 2019-2020 and
2020-2021, respectively. As shown on the attached Capital Improvement Project Summary, there are six projects
which will not be complete by June 30, 2019, therefore staff will request that they be carried forward.
Legal Review
Not applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public
Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own
procedures “to list those specific activities which fall within each of the exempt classes”, and the District has
adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include …. C.
Continuing administrative or maintenance activities.”
Financial Review
Please see the attached reports for a more detailed information.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the May 14, 2019 Board of
Directors study session meeting at District Headquarters and on District website at www.cmsdca.gov.
Alternative Actions
1. Refer the matter back to staff for additional information.
File Attachments
Attachment A- Preliminary Budget FY 2019-2020.pdf (147 KB)
Attachment B- Preliminary Budget FY 2020-21.pdf (116 KB)
Attachment C- Preliminary CIP.pdf (48 KB)
Tonnage Chart.pdf (161 KB)
Solid Waste Summary.pdf (10 KB)
Solid Waste Net Position.pdf (12 KB)
Wastewater Net Position.pdf (12 KB)
C. ITEMS OF STUDY
To: Board of Directors
Via: Scott Carroll, General Manager
From: Nabila Guzman, Management Analyst I
Date: May 14, 2019
Subject: Alkaline Battery Recycling Program - Final Report
Summary
On July 16, 2013, the Board of Directors directed staff to implement an Alkaline Battery Recycling Pilot Program that focused on
collecting used alkaline batteries from local schools. During the first year of the program (Fiscal Year 2013-2014), five schools
participated and collected 4,453.9 pounds of alkaline batteries. Every year since then, there has been a steady increase in schools
participating in the program and in the pounds of batteries collected. This year, a total of twenty schools participated and collected a
total of 12,662 pounds of batteries. Staff is providing the Board of Directors with a final report of this year's program, which took place
from September of 2018 to April of 2019.
Staff Recommendation
That the Board of Directors receive and file the report.
Analysis
A total of twenty schools within the District's service area participated in this year's program and collected a total of 12,662 pounds of
alkaline batteries. Below is a chart illustrating the participating schools ranked by the total weight (in pounds) collected per school:
Ranking School Battery Totals (in pounds)Reward
1st Place Davis Magnet School 3,233 $1,200
2nd Place Sonora Elementary 2,431 $1,000
3rd Place California Elementary 1,521 $800
4th Place Killybrooke Elementary 1,357 $500
5th Place Christ Lutheran School 895 $350
6th Place Kaiser Elementary 711 $350
7th Place Woodland Elementary 510 $350
8th Place Newport Heights Elementary319 $300
9th Place St. John the Baptist 314 $300
10th Place Waldorf School 309 $300
11th Place College Park Elementary 237 $300
12th Place St. Joachim Catholic School 181 $300
13th Place Early College High School 177 $300
14th Place Harper Elementary 119 $300
15th Place Victoria Elementary 86 $200
16th Place Wilson Elementary 81 $200
17th Place Adams Elementary 62 $200
18th Place TeWinkle School 47 $100
19th Place Page Academy 41 $100
20th Place Rea Elementary 31 $100
Total 12,662 $7,550
The program works as follows:
1. Mercury Disposal Systems, Inc. (MDS) sends two 5-gallon battery recycling containers to each participating school. Additional
containers are available upon request.
Subject 6. Alkaline Battery Recycling Program - Final Report
Meeting May 14, 2019 - Board of Directors Study Session
Access Public
Type Action (Consent)
Recommended Action That the Board of Directors receive and file the report
2. In order to remain time and cost-efficient, MDS staff collects the batteries upon request from each school.
3. MDS then tags the buckets with each school’s name, weighs them, and sends District staff the total tonnage collected per school.
4. MDS bills CR&R and CR&R bills the District for this service. This allows us to take advantage of CR&R’s low battery disposal cost
of $0.76 per pound.
5. At the conclusion of the program, a CMSD Director presents the checks to the participating schools.
This year, there was a significant increase in the number of participating schools and batteries collected. Staff believes that this is due
to the Board of Director's decision to make revisions to the reward structure. Last year the Board of Directors approved a change to
the reward structure that is more reflective of the school's collection efforts. Previously, every school that participated from 4th place
forward would have only received $300 for their collection efforts and those who collected under 50 lbs would not have received a
reward.
Current Award Breakdown:
1st Place: $1,200
2nd Place: $1,000
3rd Place: $800
Over 1,000 lbs: $500
500 to 999 lbs: $350
100 to 499 lbs: $300
51 to 99 lbs: $200
Under 50 lbs: $100
The graphs below demonstrate these increases over the past 6 years:
The Alkaline Battery Recycling Program promotes recycling and environmental stewardship among local schools. It is CMSD's
hope that students will apply these principals at home, educate their families, and become good stewards of the environment.
Additionally, the program benefits the District through increased visibility within the community, the development of partnerships with
local schools, and credit towards the District's diversion rate.
Legal Review
Not applicable.
Environmental Review
The program establishes a convenient method for school children and their families dispose of batteries, ultimately preventing the
batteries from being illegally placed in the trash and making their way to landfills. As presented, the District’s Alkaline Battery
Recycling Program is not a disturbance to the environment directly or indirectly.
Financial Review
For Fiscal Year 2018-2019, the Battery Recycling program budget was $20,000. Below is the total cost breakdown for the current
fiscal year.
Fundraiser Rewards $7,550.00
Disposal Costs ($0.76 x 12,662 lbs. of batteries)$9,623.12
Total Program Cost $17,173.12
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the May 14, 2019 Board of Directors Study
Session meeting at District Headquarters and posted on the District’s website.
File Attachments
# of schools.png (16 KB)
batteries collected.png (14 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions
is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the
consent calendar as a whole.
C. ITEMS OF STUDY
To: Board of Directors
Via: Scott Carroll, General Manager
From: Nabila Guzman, Management Analyst I
Date: May 14, 2019
Subject: Compost & Donation Event
Summary
The Costa Mesa Sanitary District (CMSD) Board of Directors established a goal of diverting 75% of the solid waste stream away from
landfills, CMSD is currently diverting 60%. CMSD, in partnership with Orange Coast College Recycling Center, CR&R Environmental
Services and Clothes for the Cause, held a drive-thru compost giveaway and textile collection event on Saturday, April 27, 2019 in
efforts to improve the District's solid waste diversion rate.
Recommendation
That the Board of Directors receive and file this report.
Analysis
The textile collection drive-thru event was held on Saturday, April 27th from 9:00 a.m. to 12:00 p.m., providing the community with a
free and convenient way to dispose of unwanted clothes, shoes and other textiles for recycling. This year we combined the event with
CR&R's free compost giveaway that provided District households with two free bags of mulch from CR&R's AD Facility. The event
was held in the parking lot at the OCC Recycling Center, cones were set up on the left-hand side of the parking lot to separate the
event and allow Recycling Center customers access to the parking spaces and both buy back counters.
On the day of the event, Clothes for the Cause provided a trailer for collection purposes. Additionally, they provided CMSD with one
volunteer who drove the trailer and collected donations. Clothes for the Cause is a local nonprofit organization who pays per pound of
textiles collected. Items collected are reworn, recycled or repurposed and kept out of landfills. There were approximately 42 donors
who donated 3,780 pounds of textiles. Per our agreement with Clothes for the Cause the District will be receiving $378 for the textiles
donated that will go towards next year's Alkaline Battery Recycling Program costs.
This was the District's first compost giveaway event and it was very successful. CR&R Environmental Services provided a flatbed
trailer full of mulch and four volunteers to work the event. We asked residents to bring the free compost coupon that was provided in
the Spring newsletter as well as provide proof of District residency to receive the free compost. There were approximately 217 cars
that participated in the event and residents were still stopping by as staff was cleaning up and long after the event was over. The
event attracted residents from South County and Huntington Beach who had heard about the event through social media or by
posters at the OCC Recycling Center. During the morning portion of the event, the donation/compost giveaway line spilled into the
street and caused some traffic problems. Because of this, staff is exploring the possibility of holding next year's event at a different
location such as a parking lot at Orange Coast College or the OC Fair Grounds. Attached are pictures of the event.
Staff utilized the following free outreach to promote the event:
-Website Homepage
-Spring Newsletter
-PeachJar Flyer (NMUSD's email distribution)
-Mail Chimp email distribution to 700+ CMSD Subscribers
-Social Media (FB event, posts, shares to local public groups like I Heart CM, OC Earth Stewards, OC Coastkeeper, etc)
-Assemblywoman Petrie-Norris shared on social media + website
-Costa Mesa Mayor Foley and Council Member Reynolds shared on social media
Subject 7. 2019 Compost & Donation Event
Meeting May 14, 2019 - Board of Directors Study Session
Access Public
Type Action, Receive and File
Recommended Action That the Board of Directors receive and file this report
Goals 2.00 Solid Waste
-Shared with Cities of Costa Mesa and Newport Beach
-What's Up Costa Mesa (Chamber of Commerce website +app event calendar)
-Daily Pilot - Shared under local events
Legal Review
Not Applicable.
Environmental Review
Being a partial sponsor or coordinator of a community recycling event is an administrative matter and not a disturbance of the
environment similar to grading or construction and not a project under CEQA or the District's CEQ Guidelines.
Financial Review
There were no costs associated with advertising the event or to utilize the OCC Recycling Center parking lot. CR&R Environmental
Services provided the mulch and staff for free. Clothes for the Cause also provided one volunteer for free and paid CMSD ten cents
per pound collected. The only cost to the District was staff time of three employees and breakfast.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the May 14, 2019 Board of Directors Study
Session meeting at District Headquarters and posted on the District’s website.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
IMG_4421.JPG (3,288 KB)
IMG_4416.JPG (4,080 KB)
IMG_0654.JPG (6,137 KB)
IMG_0660.JPG (7,953 KB)
IMG_4415.JPG (4,101 KB)
IMG_0672.JPG (5,308 KB)
IMG_0676.JPG (7,597 KB)
C. ITEMS OF STUDY
Subject 8. 2019 Waste Expo in Las Vegas, Nevada - Oral Report
Meeting May 14, 2019 - Board of Directors Study Session
Access Public
Type Discussion, Receive and File
Goals 6.7 Promote high employee satisfaction
6.0 Personnel/Organizational Management
3.4 Participate in the activities of professional associations
2.5 Monitor advancements and technology in the solid waste industry
C. ITEMS OF STUDY
To: Board of Directors
From: Scott Carroll, General Manager
Date: May 14, 2019
Subject: Consider Revising CMSD's Operations Code Section 3.01.060 - Time of Regular Meetings
Summary
The Board of Directors requested this item be placed on the agenda for discussion. The Board wants to consider changing Board of
Directors regular standard meetings from the fourth Thursday of every month at 5:30 pm to the Fourth Wednesday of every month at
4:30 pm.
Recommendation
That the Board of Directors direct staff to bring back an ordinance to revise CMSD's Operations Code Section 3.01.060 - Time of
Regular Meeting
Analysis
If the Board wants to change the Board of Directors regular standard meeting then it's important to consider potential meeting
conflicts with other agencies. Board members serve or may serve on the following agencies:
Orange County Sanitation District (OCSD) Board of Directors meets on fourth Wednesday of every month at 6:00 pm.
President Ferryman serves on the Board of Directors and Vice President Ooten serves as the alternate Director.
OCSD Administrative Committee meets on the second Wednesday of every month at 5:00 pm. President Ferryman serves
on the Administrative Committee.
OCSD Operations Committee meets on the first Wednesday of every month at 5:00 pm
OCSD Steering Committee meets on the fourth Wednesday of every month at 5:00 pm
Santa Ana River Flood Protection Agency (SARFPA) meets on the fourth Thursday of every other month at 4:00 pm.
President Ferryman and Director Perry serve on SARFPA.
Orange County Council of Governments (OCCOG) meets on the fourth Thursday of every month at 10:30 am. President
Ferryman and Director Scheafer serve on OCCOG
Special Districts Risk Management Authority (SDRMA) meets on the first Wednesday and Thursday of every month at 3:00
pm and 8:00 am. The meetings occur in Sacramento. Director Scheafer serves on SDRMA.
California Special Districts Association (CSDA) Board of Directors meet every other month on the first Friday at 9:30 am.
The meetings occur in Sacramento. Secretary Schafer serves on CSDA Board of Directors.
CSDA Legislative Committee meets three times annually in Sacramento. The dates and times vary. Secretary Schafer
serves on the Committee
CSDA Professional Development and Member Service Committees meet twice annually in Sacramento. The dates and times
vary. Secretary Schafer serves on both Committees.
Independent Special Districts of Orange County (ISDOC) Executive Committee meets on the first Tuesday of every month at
7:30 am. Secretary Schafer serves as 2nd Vice President of the Committee.
San Diego Association of Governments (SANDAG) Borders Committee meets on the fourth Friday of the month at 12:30
pm. President Ferryman serves on the Borders Committee.
National Water Research Institute (NWRI) Board of Directors meets quarterly on the second Tuesday at 12:30 pm.
President Ferryman serves on the Board of Directors.
Subject 9. Consider Revising CMSD's Operations Code Section 3.01.060 - Time of Regular
Meetings
Meeting May 14, 2019 - Board of Directors Study Session
Access Public
Type Action
Fiscal Impact No
Recommended Action That the Board of Directors direct staff to bring back an ordinance to revise CMSD's
Operations Code Section 3.01.060 - Time of Regular Meeting
Goals 5.0 Administrative Management
Changing the Board of Directors standard meeting day and time will require the adoption of an ordinance to amend CMSD's
Operations Code Section 3.01.060, Time of Regular Meetings, which states:
"The Board of Directors shall hold its regular meetings on the fourth Thursday of the month at 5:30 pm unless notification is otherwise
given."
Legal Review
Not applicable at this time; however, if the Board approves changing the standard meeting day and time, District Counsel will prepare
a proposed ordinance for the Board to consider adopting.
Environmental Review
Consideration of a new date and time for the regular board meetings will not result in direct or indirect physical changes to the
environment similar to grading or construction and is not considered a project under CEQA.or the District's CEQA guidelines.
Financial Review
There are no financial impacts if the Board approves changing the Board of Directors standard meeting day and time
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the May 14, 2019 Board of Directors study
session meeting at District Headquarters and posted on the District’s website at www.cmsdca.gov.
Alternative Actions
1. Direct staff to report back with more information.
D. CLOSING ITEMS
Subject 1. Oral Communications and Director Comments
Meeting May 14, 2019 - Board of Directors Study Session
Access Public
Type
D. CLOSING ITEMS
THE NEXT STUDY SESSION OF THE COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS WILL BE HELD ON
TUESDAY, JUNE 27, AT 9:30 A.M. IN THE DISTRICTS BOARD ROOM, 290 PAULARINO AVENUE, COSTA MESA.
Subject 2. Adjournment
Meeting May 14, 2019 - Board of Directors Study Session
Access Public
Type Procedural