2020_03_23_boardMonday, March 23, 2020
Board of Directors Regular Meeting
290 Paularino Avenue, Costa Mesa at 4:30 P.M.
1. To join the meeting by phone, please call 1-669-900-6833.
2. You will be asked to enter the Meeting ID number. Dial 441 646 302#
3. Lastly, you will be asked to enter your Participant ID. Press the # symbol again to bypass this
step.
Public Comments: Any member of the public may address the Board. Speakers on agenda items
should identify themselves to the District Clerk before the meeting so that their input can be
provided at the time the item is considered. Speakers on non-agenda items will be heard under
Public Comments. Pursuant to State law, the Board may not discuss or take action on non-agenda
items except under special circumstances. Speakers must limit their remarks to four minutes or
as decided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any
speaker out of order.
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part
of the agenda packet. If any document or other writing pertaining to an agenda item is
distributed to all or a majority of the Board after the packet is prepared, a copy of that writing
may be obtained at the District offices at 290 Paularino Avenue, Costa Mesa, California.
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours
prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
1. Call to Order - President Ferryman
2. Pledge of Allegiance - President Ferryman
3. Invocation - Vice President Ooten
4. Roll Call - (If absences occur, consider whether to deem those absences excused based on facts presented for the
absence – such determination shall be the permission required by law.)
5. Announcement of Late Communications - Unless directed otherwise by the Board of Directors, all actions shall be
based on/memorialized by the latest document submitted as a late communication.
6. Ceremonial Matters and Presentations
B. Public Comments - This time has been set aside for persons in the audience to make comments on
items within the subject matter jurisdiction of the Costa Mesa Sanitary District that are not listed on this
agenda. Members of the public will have the opportunity to address the Board of Directors about all other
items on this agenda at the time those items are considered. Under the provisions of the Brown Act, the
Board of Directors is prohibited from taking action on oral requests but may refer the matter to staff or to
a subsequent meeting. The Board of Directors will respond after public comment has been received.
Please state your name. Each speaker will be limited to four (4) continuous minutes.
1. Public Comments
C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may
be acted upon by one motion after public comment has been received. Only Board of Directors may pull
an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is
the time for those in the audience who wish to speak to items listed on the consent calendar. Each
speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole.
1. Approve Consent Calendar
2. Approve the Board of Directors Study Session Minutes of February 11, 2020
3. Approve the Board of Directors Regular Meeting Minutes of February 24, 2020
4. Payroll Transparency Disclosure for February 2020
5. Approve the Directors' Compensation and Reimbursement of Expenses
6. Accept the occupancy count as presented as 22,929 and direct staff to prepare a warrant to CR&R Environmental
Services for $237,624.69 for February 2020 collection
7. Approve the preparation of a warrant to CR Transfer in the amount of $185,182.58 for February 2020 recycling
and disposal services in the March 2020 warrant register
8. Adopt Warrant Resolution No. CMSD 2020-09 Approving District Warrant Registers
9. Contracts Signed by the General Manager
10. Investment Report for the Month of February 2020
D. PUBLIC HEARINGS
E. GENERAL MANAGER'S REPORTS
1. Consider Giving the General Manager Authority to Auction the 2015 175 kWh Portable Generator (Unit 7)
2. Consider approving budget adjustment in the amount of $65,000 from Contingency Account to Pay for Sewer
System Cleaning Services from National Plant Services
3. Consider approving the transfer out $67,500 from the Asset Management Fund, transfer in to the Wastewater
Fund and to appropriate $67,500 to CIP #311, Manhole Surface Repair Program
4. Consider Approving the Local Agency Formation Commission (LAFCO) Dues Structure for Special Districts
Effective Fiscal Year 2021-2022 - Oral Report
5. Consider Nominating Board Secretary Arlene Schafer for Election to the California Special Districts Association
(CSDA) Southern Section Seat C
F. ENGINEER'S REPORTS
1. Receive and File the Monthly Capital Improvements Project Status Report
G. TREASURER'S REPORTS
H. ATTORNEY'S REPORTS
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by
a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings
for which the per diem compensation is sought, the Operations Code provides that such compensation is
authorized for each day’s service rendered as a Director at the request of the Board (not to exceed
six days in one month), and certain meetings are specified as being eligible as set forth in District
Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service
for it to be eligible for the per day compensation.
1. Orange County Sanitation District (OCSD) - (President Ferryman)
2. Santa Ana River Flood Protection Agency (SARFPA) - (Director Perry)
3. Independent Special Districts of Orange County (ISDOC) - (Secretary Schafer)
4. California Special Districts Association (CSDA) - (Secretary Schafer)
5. Special District Risk Management Authority (SDRMA) - (Director Scheafer)
6. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55, Operations Code Section 3.01.030
J. OLD BUSINESS
K. NEW BUSINESS
L. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
1. Oral Communications and Director Comments
M. ADJOURN TO CLOSED SESSION
N. RECONVENE TO OPEN SESSION
O. CLOSING ITEMS
1. Adjourn
Monday, March 23, 2020
Board of Directors Regular Meeting
290 Paularino Avenue, Costa Mesa at 4:30 P.M.
Public Comments: Any member of the public may address the Board. Speakers on agenda items
should identify themselves to the District Clerk before the meeting so that their input can be
provided at the time the item is considered. Speakers on non-agenda items will be heard under
Public Comments. Pursuant to State law, the Board may not discuss or take action on non-agenda
items except under special circumstances. Speakers must limit their remarks to four minutes or
as decided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any
speaker out of order.
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part
of the agenda packet. If any document or other writing pertaining to an agenda item is
distributed to all or a majority of the Board after the packet is prepared, a copy of that writing
may be obtained at the District offices at 290 Paularino Avenue, Costa Mesa, California.
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours
prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
Subject 1. Call to Order - President Ferryman
Meeting Mar 23, 2020 - Board of Directors Regular Meeting
Access Public
Type Procedural
A. OPENING ITEMS
Subject 2. Pledge of Allegiance - President Ferryman
Meeting Mar 23, 2020 - Board of Directors Regular Meeting
Access Public
Type Procedural
A. OPENING ITEMS
Subject 3. Invocation - Vice President Ooten
Meeting Mar 23, 2020 - Board of Directors Regular Meeting
Access Public
Type Procedural
A. OPENING ITEMS
James Ferryman, President
Robert Ooten, Vice President
Arlene Schafer, Secretary
Michael Scheafer, Director
Arthur Perry, Director
Subject 4. Roll Call - (If absences occur, consider whether to deem those absences
excused based on facts presented for the absence – such determination shall be
the permission required by law.)
Meeting Mar 23, 2020 - Board of Directors Regular Meeting
Access Public
Type Procedural
A. OPENING ITEMS
Subject 5. Announcement of Late Communications - Unless directed otherwise by the
Board of Directors, all actions shall be based on/memorialized by the latest
document submitted as a late communication.
Meeting Mar 23, 2020 - Board of Directors Regular Meeting
Access Public
Type Procedural
A. OPENING ITEMS
Subject 6. Ceremonial Matters and Presentations
Meeting Mar 23, 2020 - Board of Directors Regular Meeting
Access Public
Type Procedural
B. Public Comments - This time has been set aside for persons in the audience
to make comments on items within the subject matter jurisdiction of the Costa
Mesa Sanitary District that are not listed on this agenda. Members of the public
will have the opportunity to address the Board of Directors about all other
items on this agenda at the time those items are considered. Under the
provisions of the Brown Act, the Board of Directors is prohibited from taking
action on oral requests but may refer the matter to staff or to a subsequent
meeting. The Board of Directors will respond after public comment has been
received. Please state your name. Each speaker will be limited to four (4)
continuous minutes.
Subject 1. Public Comments
Meeting Mar 23, 2020 - Board of Directors Regular Meeting
Access Public
Type Procedural
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
Subject 1. Approve Consent Calendar
Meeting Mar 23, 2020 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended Action That the Board of Directors approve the Consent Calendar as presented.
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions
is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the
consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Gina Terraneo, Management Analyst II
Date: March 23, 2020
Subject: Approve the Board of Directors Study Session Minutes of February 11, 2020
Summary
The recorded minutes of the February 11, 2020 Board of Directors Study Session are hereby submitted to the Board of Directors for
review and approval.
Analysis
Attached to the staff report are the minutes for the Board of Directors Study Session on February 11, 2020.
Staff Recommendation
That the Board of Directors approve the meeting minutes as presented.
Legal Review
Not applicable.
Environmental Review
Consideration of public meeting minutes is an administrative matter and is exempt from the requirements of the California
Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency
while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has
adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing
administrative or maintenance activities.”
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the March 23, 2020 Board of Directors Regular
Meeting at District Headquarters and posted on the District’s website.
Alternative Actions
1. Do not approve the meeting minutes as presented.
2. Direct staff to report back with more information.
File Attachments
Subject 2. Approve the Board of Directors Study Session Minutes of February 11, 2020
Meeting Mar 23, 2020 - Board of Directors Regular Meeting
Access Public
Type Action (Consent), Minutes
Recommended Action That the Board of Directors approve the meeting minutes as presented.
Minutes View Minutes for Feb 11, 2020 - Board of Directors Study Session
minutes_2020_02_11_ss.pdf (175 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions
is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the
consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Gina Terraneo, Management Analyst II
Date: March 23, 2020
Subject: Approve the Board of Directors Regular Meeting Minutes of February 24, 2020
Summary
The recorded minutes of the February 24, 2020 Board of Directors Regular Meeting are hereby submitted to the Board of Directors
for review and approval.
Staff Recommendation
That the Board of Directors approve the meeting minutes as presented.
Analysis
Attached to the staff report are the minutes for the Board of Directors Regular Meeting on February 24, 2020 .
Legal Review
Not applicable.
Environmental Review
Consideration of public meeting minutes is an administrative matter and is exempt from the requirements of the California
Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency
while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has
adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing
administrative or maintenance activities.”
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the March 23, 2020 Board of Directors Regular
Meeting at District Headquarters and posted on the District’s website.
Alternative Actions
1. Do not approve the meeting minutes as presented.
2. Direct staff to report back with more information.
File Attachments
Subject 3. Approve the Board of Directors Regular Meeting Minutes of February 24, 2020
Meeting Mar 23, 2020 - Board of Directors Regular Meeting
Access Public
Type Action (Consent), Minutes
Recommended Action That the Board of Directors approve the meeting minutes as presented.
Minutes View Minutes for Feb 24, 2020 - Board of Directors Regular Meeting
minutes_2020_02_24_rm.pdf (193 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions
is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the
consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Lieu Tran, Accountant
Date: March 23, 2020
Subject: Payroll Transparency Disclosure for February 2020
Summary
Attached is the Payroll General Ledger Distribution Report summarizing each payroll during the month.
Recommendation
That the Board of Directors approve and file the report.
Analysis
Attached is the Payroll General Ledger Distribution Report summarizing each payroll during the month.
Legal Review
Not Applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public
Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own
procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted
“CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include .... C. Continuing
administrative or maintenance activities."
Financial Review
Sufficient funds are available in the adopted budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the March 23, 2020 Board
of Directors Regular meeting at District Headquarters and posted on the District’s website www.cmsdca.gov
Alternative Actions
Refer item back to staff with further instructions.
Subject 4. Payroll Transparency Disclosure for February 2020
Meeting Mar 23, 2020 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Budgeted Yes
Recommended Action That the Board of Directors approve and file the report.
Goals 4.7 Demonstrate outstanding efforts in transparency
7.0 Finance
File Attachments
Payroll Transparency Disclosure February 2020.pdf (174 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions
is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the
consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Noelani Middenway, District Clerk
Date: March 23, 2020
Subject: Directors' Compensation and Reimbursement of Expenses
Summary
The Directors' Compensation and Reimbursement of Expenses are hereby submitted to the Board of Directors for review and
approval.
Analysis
Attached to the staff report are the Directors' Compensation and Reimbursement of Expenses.
Staff Recommendation
That the Board of Directors approve the compensation and reimbursement of expenses as presented.
Legal Review
Not applicable.
Environmental Review
Consideration of the compensation and reimbursement of expenses is an administrative matter and is exempt from the requirements
of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA
allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”,
and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6. "Projects” does not include ….
C. Continuing administrative or maintenance activities.”
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the March 23, 2020 Board of Directors Regular
Meeting at District Headquarters and posted on the District’s website.
Alternative Actions
1. Do not approve the compensation and reimbursement of expenses as presented.
2. Direct staff to report back with more information.
File Attachments
a_compensation.pdf (301 KB)
Subject 5. Approve the Directors' Compensation and Reimbursement of Expenses
Meeting Mar 23, 2020 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended Action That the Board of Directors approve the compensation and reimbursement of expenses as
presented.
b_expense.pdf (102 KB)
Motion & Voting
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions
is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the
consent calendar as a whole.
To approve the Consent Calendar as presented.
Motion by Art Perry, second by Mike Scheafer.
Final Resolution: Motion Carries
Aye: Arlene Schafer, Art Perry, Bob Ooten, Jim Ferryman, Mike Scheafer
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Nabila Guzman, Management Analyst I
Date: March 23, 2020
Subject: Accept the occupancy count as presented as 22,929 and direct staff to prepare a warrant to
CR&R Environmental Services for $237,624.69 for February 2020 collection
Summary
Accept the occupancy count as presented using 22,929 as the correct number of active units and direct staff to prepare a warrant to
CR&R Environmental Services for February 2020 collection based on this occupancy report so long as the contractor fulfills the
obligations of the agreement in the amount of $237,624.69 to be ratified in the March 2020 warrant list.
Recommendation
That the Board of Directors accept the occupancy count as presented using 22,929 as the correct number of active units and direct
staff to prepare a warrant to CR&R Environmental Services for February 2020 collection based on this occupancy report so long as
the contractor fulfills the obligations of the agreement in the amount of $237,624.69 to be ratified in the March 2020 warrant list.
Analysis
The occupancy count is the number of residential customers that the District pays CR&R for the trash truck to stop and pick-up trash.
The District pays CR&R $10.3635 per occupant, per month. Each month, new residential customers in brand-new
developments contact the District to establish new trash service. District staff contacts CR&R to approve the drop-off of carts at the
residence, which results in an increase in the occupancy count as shown on the attached list.
As of February 29, 2020, total District occupancy was at 22,929 with twelve (12) new accounts added since the last billing period.
Nine (9) accounts were deleted. District staff will continue to track the number of new service addresses.
The payment calculation is based on the following:
District's Current Rate for February 2020:
22,929 x $10.3635 =$237,624.69
Legal Review
Not Applicable
Environmental Review
Subject 6. Accept the occupancy count as presented as 22,929 and direct staff to prepare
a warrant to CR&R Environmental Services for $237,624.69 for February 2020
collection
Meeting Mar 23, 2020 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended Action That the Board of Directors accept the occupancy count as presented using 22,929 as the
correct number of active units and direct staff to prepare a warrant to CR&R
Environmental Services for February 2020 collection based on this occupancy report so
long as the contractor fulfills the obligations of the agreement in the amount of
$237,624.69 to be ratified in the March 2020 warrant list.
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities
which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that
state on page 6 “”Projects” does not include …. C. Continuing administrative or maintenance activities.”
Financial Review
Sufficient funds are available in the adopted budget to pay for the services provided.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the March 23, 2020 Board of Directors
Regular meeting at District Headquarters and posted on the District’s website.
Alternative Actions
Refer item back to staff with further instructions.
File Attachments
Revised Occupance Report.pdf (16 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions
is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the
consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
To: Board of Directors
Via: Scott Carroll, General Manager
From: Nabila Guzman, Management Analyst I
Date: March 23, 2020
Subject: Approve the preparation of a warrant to CR Transfer in the amount of $185,182.58 for
February 2020 recycling and disposal services in the March 2020 warrant register
Summary
This payment to CR Transfer is for the sorting of recyclables from the mixed waste and disposal of the remaining waste at the landfill.
With the implementation of the Organics Recycling Program adopted by the Board, this payment also includes the diverting of the
organics waste to the Anaerobic Digestion facility to be recycled into fertilizer or renewable natural gas to fuel the refuse trucks.
Recommendation
That the Board of Directors approves the preparation of a warrant to CR Transfer in the amount of $185,182.58 for
February 2020 recycling and disposal services to be ratified in the March 2020 warrant register.
Analysis
Below is a chart depicting the total tonnage and payments due for residential and organic waste collected in Costa
Mesa and Newport Beach.
Due to weight ticket calculation rounding, monthly invoices may be slightly off by a few pennies. Invoices that are
slightly off are marked by an asterisk below.
Type of Waste InvoiceTonnage Rate Amount Billed
Residential Waste - Costa Mesa 38147 1,155.10 $54.98$63,507.37*
Residential Waste - Costa Mesa 38187 1,182.94 $54.98$65,038.04
Residential Waste - Newport Beach38148 29.08 $54.98$1,598.81*
Residential Waste - Newport Beach38188 39.31 $54.98$2,161.27*
Total Residential Waste 2,406.43 $132,305.49
Organics 38178 328.46 $75.65$24,848.00
Organics 38222 370.51 $75.65$28,029.09*
Total Organics 698.97 $52,877.09
Grand Total 3,105.40 $185,182.58
Legal Review
Not Applicable
Subject 7. Approve the preparation of a warrant to CR Transfer in the amount of
$185,182.58 for February 2020 recycling and disposal services in the March 2020
warrant register
Meeting Mar 23, 2020 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended Action That the Board of Directors approves the preparation of a warrant to CR Transfer in the
amount of $185,182.58 for February 2020 recycling and disposal services to be ratified in
the March 2020 warrant register.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities
which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that
state on page 6 ”Projects” does not include …. C. Continuing administrative or maintenance activities.”
Financial Review
Sufficient funds are available in the adopted budget to pay for the services provided.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the March 23, 2020 Board of Directors
regular meeting at District Headquarters and posted on the District’s website at www.cmsdca.gov.
Alternative Actions
Refer item back to staff with further instructions.
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions
is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the
consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
File Attachments
WARRANT RESO 2020-09.pdf (121 KB)
Subject 8. Adopt Warrant Resolution No. CMSD 2020-09 Approving District Warrant
Registers
Meeting Mar 23, 2020 - Board of Directors Regular Meeting
Access Public
Type Action, Action (Consent)
Budgeted Yes
Recommended Action That the Board of Directors adopt Warrant Resolution No. CMSD 2020-09 approving
District warrants for the month of February in the amount of $648,575.53.
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions
is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the
consent calendar as a whole.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
To: Board of Directors
From: Scott Carroll, General Manager
Date: March 23, 2020
Subject: Contracts Signed by General Manager
Summary
At the January 24, 2019 Board of Directors meeting, the Board directed the General Manager to submit a list of contracts he signed
during the previous month. Below are the contracts he signed in the month of February 2020.
Recommendation
That the Board of Directors receive and file this report
Analysis
Below are the contracts signed by the General Manager in the month of February 2020.
Contracts
1. GCI Construction - Replacing air vacuum valves at several pump stations Cost: $16,500.00
2. Occupational Safety Training Systems - Safety training classes for staff Cost: $5,525.50
3. SpringML, Inc. - Implementing artificial intelligence program to detect deteriorated manhole covers. Cost: $31,000.00
4. Tunnelworks - Sewer siphon evaluation. Cost: $75,878.00
Purchase Orders
5. Caliber Signs & Imaging - Renaming Yard monument sign on Wilson Street to Robin Hamers Yard. Cost: $1,984.35
6. Robin B. Hamers & Associates, Inc. - Designing 19th Street force main replacement. Cost: $37,692.00
7. Starfish Signs & Graphics - Renaming Yard monument sign on Fairview Road to Robin Hamers Yard. Cost: $1,423.72
Legal Review
All contracts are reviewed and approved by District Counsel before contracts are executed.
Environmental Review
Providing the Board of Directors a monthly list of contracts signed by the General Manager is an administrative matter that will not
result in direct or indirect physical changes in the environment and is not considered a "project".
Financial Review
Subject 9. Contracts Signed by the General Manager
Meeting Mar 23, 2020 - Board of Directors Regular Meeting
Access Public
Type Action
Fiscal Impact Yes
Budgeted Yes
Recommended Action That the Board of Directors receive and file this report.
Goals 5.0 Administrative Management
There is adequate funding in the budget for the expenses referenced above.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the March 23, 2020 Board of Directors
meeting at District Headquarters and on District website at www.cmsdca.gov
Alternative Actions
1. Direct staff to report back with more information.
C. CONSENT CALENDAR - All matters listed on the consent calendar are
considered to be routine and may be acted upon by one motion after public
comment has been received. Only Board of Directors may pull an item for
discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4)
continuous minutes of comment on the consent calendar as a whole.
To: Board of Directors
From: Marc Davis, District Treasurer
Date: March 23, 2020
Subject: Approve the Investment Report for the Month of February 2020
Summary
Attached is the Investment Report for the month of February 2020. As required by the District’s Statement of Investment Policy, the
Investment Report delineates all investment activity during the month.
Recommendation
That the Board of Directors approve the Investment Report for the month of February 2020.
Analysis
This report lists the types of securities held in the District’s portfolio, the institutions from which the securities were purchased,
maturity dates and interest rates as of February 29, 2020. The District’s investments are in compliance with the Statement of
Investment Policy adopted by the Board at the June 27, 2019 regular meeting, as well as the California Government Code. The
market values in this report were provided by our third party custodian, Pershing, LLC, except for the Local Agency Investment Fund
(LAIF). The market value of LAIF was provided by the State Treasurer’s Office. It does not represent the value of the underlying
securities within the pool, but rather the par or cost amount, which is the amount the District is entitled to withdraw. This reporting
practice is consistent with industry standard practices for similar funds.
The weighted average stated rate of return (current yield) for the District’s investment portfolio as of February 29, 2020, was 1.783%.
The yield to maturity of the portfolio was 1.785%. The District’s weighted average interest rate was 13 basis points (0.129%) below
the LAIF average monthly rate for February 2020 of 1.912%. The weighted average number of days to maturity for the District’s total
portfolio was 502 days (1.38 years). The duration of the underlying securities in LAIF as of February 29, 2020 was 216 days.
The District’s investment portfolio is in compliance with its liquidity limitations, which requires that a minimum of 20.00% of the
portfolio must mature within one year. The percentage of the portfolio maturing in one year or less as of February 29, 2020 was
48.47%. The District has adequate cash reserves necessary to meet its obligations for the next six months.
A majority of the District’s cash and investments is reserved or set aside for specific purposes. A description of the various
classifications of the District’s cash and investments are as follows:
Solid Waste Fund:
Operating Reserve - Equal to 30% of the operations budget of the Solid Waste Fund per Operations Code Section
4.030.020. The Operating Reserve can only be accessed with prior Board approval.
Subject 10. Investment Report for the Month of February 2020
Meeting Mar 23, 2020 - Board of Directors Regular Meeting
Access Public
Type Action (Consent)
Recommended Action That the Board of Directors approve the Investment Report for the month of February
2020.
Goals 7.0 Finance
Designated for Revenue Dry Period - Equal to 5 months of budgeted operating expenses for the fiscal year to cover
the cash deficit during the period in which the District does not receive any of its annual charges from the County of
Orange. The revenue dry period is from June through October.
Undesignated - Remaining available cash, which is currently used for rate stabilization and payment of organics
recycling costs.
Wastewater Fund:
Operating Reserve - Equal to 25% of the operations budget of the Wastewater Fund per Operations Code Section
4.030.020. The Operating Reserve can only be accessed with prior Board approval.
Reserved for Capital Outlay - Set aside for capital improvement projects approved and budgeted by the Board, but
which have not yet been completed.
Designated for Revenue Dry Period - Equal to 5 months of budgeted operating expenses for the fiscal year to cover
the cash deficit during the period in which the District does not receive any of its annual charges from the County of
Orange. The revenue dry period is from June through October.
Undesignated - Remaining available cash, which is available to be appropriated by the Board.
Facilities Revolving Fund - Collection of fixture fees which is a restricted revenue source and can only be used for new sewer
facilities.
Asset Replacement Fund - Accumulation of funds for replacement of vehicles, equipment and computers.
Asset Management Fund - Accumulation of funds in accordance with the asset management model for long-term replacement
of sewer pipes and related infrastructure.
Legal Review
Legal review is not required.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities
which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that
state on page 6, “”Projects” does not include….C. Continuing administrative or maintenance activities.”
Financial Review
The portfolio was budgeted to earn an average rate of 1.418% for the year ending June 30, 2020. Through February 29, 2020, the
portfolio has earned a weighted average interest rate of 1.824%.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the March 23, 2020 Board of Directors regular
meeting at District Headquarters (290 Paularino Avenue) and on the District’s website at www.cmsdca.gov.
Alternative Actions
Refer the matter back to staff.
File Attachments
Investment Report - February 2020.pdf (587 KB)
All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after
public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions
is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to
items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the
consent calendar as a whole.
E. GENERAL MANAGER'S REPORTS
To: Board of Directors
From: Scott Carroll, General Manager
Date: March 23, 2020
Subject: Consider Giving the General Manager Authority to Auction the 2015 175 kWh Portable Generator (Unit 7)
Summary
In 2015, the District purchased and acquired a 150 kWh portable generator as a backup to the Irvine Pump Station. Irvine Pump
Station has a permanent generator to serve as secondary power in event of power outages; however, the generator is powered by
natural gas. A portable generator is necessary in case natural gas is disrupted from a catastrophic earthquake.
Recommendation
That the Board of Directors gives the General Manager authority to auction portable generator (Unit 7)
Analysis
On August 24, 2017, the District completed electrical improvements at Adams Pump Station that allows staff to connect a portable
generator to the station from Calvert Avenue. In addition, the District acquired a smaller generator that was the right size for Adams.
The original generator dedicated to Adams can now be used at Irvine Pump Station, so the 150 kWh generator is no longer needed.
In addition, auctioning the 150 KWh generator will free up some space at the Yard.
Legal Review
Not applicable
Environmental Review
The sale of a portable generator is not a project under CEQA. Approval of the sale of surplus property does not have reasonably
foreseeable environmental impacts. Friends of the Sierra R.R. v. Tuolumne Park & Recreation Dist. (2007) 147 Cal. App. 643.
Financial Review
The District paid $76,306.54 to acquire the 150 kWh generator. Typically, there is a ten percent commission paid to the auction
company, so staff does not anticipate recouping the total amount paid to acquire the unit. Staff estimates the District will receive
$65,000 for the unit.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the March 23, 2020 regular meeting at District
Headquarters and on District website at www.cmsdca.gov.
Alternative Actions
1. Do not auction Unit 7.
2. Direct staff to report back with more information.
Subject 1. Consider Giving the General Manager Authority to Auction the 2015 175 kWh
Portable Generator (Unit 7)
Meeting Mar 23, 2020 - Board of Directors Regular Meeting
Access Public
Type Action
Recommended Action That the Board of Directors gives the General Manager authority to auction the 2015 kWh
portable generator (Unit 7)
Goals 5.0 Administrative Management
E. GENERAL MANAGER'S REPORTS
To: Board of Directors
From: Scott Carroll, General Manager
Date: March 23, 2020
Subject: Consider approving budget adjustment in the amount of $65,000 from Contingency Account to Pay for Sewer
System Cleaning Services from National Plant Services
Summary
The District has two cleaning crews responsible for cleaning the entire sewer system within an eighteen month timeframe. The
Wastewater Department consists of five Wastewater Maintenance Workers, one SCADA Technician and one Wastewater
Maintenance Superintendent. Out of the five Maintenance Worker positions, two are vacant and the District is in the process of
recruiting for those positions. This leaves the District with only one cleaning crew, which is not enough to achieve the District's
objective of cleaning the entire system within eighteen months.
Recommendation
That the Board of Directors consider approving budget adjustment in the amount of $65,000 from Contingency
Account to Pay for Sewer System Cleaning Services from National Plant Services
Analysis
To ensure the District does not fall behind on its cleaning, staff will be hiring National Plant Services to fill as the second cleaning
crew. National Plant Services (NPS) has cleaned the District's system in the past, and they are familiar with the community and the
District's infrastructure. NPS will also be the District's contingency plan if the District's remaining cleaning crew is on leave due to
illness. Staff is in the process of recruiting and hiring two new employees. Once the positions are filled, NPS services will be used
sparingly if employees are on long extended leave due to illness. However, the hiring process may take longer than usual because
background checks and physical exams maybe delayed due to COVID-19 emergencies. Hiring NPS to fill the District's cleaning crew
void is not a planned expenditure.
Legal Review
Not applicable
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities
which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that
state on page 6 “”Projects” does not include …. C. Continuing administrative or maintenance activities.”
Subject 2. Consider approving budget adjustment in the amount of $65,000 from
Contingency Account to Pay for Sewer System Cleaning Services from National
Plant Services
Meeting Mar 23, 2020 - Board of Directors Regular Meeting
Access Public
Type Action
Fiscal Impact Yes
Budgeted No
Recommended Action That the Board of Directors consider approving budget adjustment in the amount of
$65,000 from Contingency Account to Pay for Sewer System Cleaning Services from
National Plant Services
Goals 7.0 Finance
1.0 Sewer Infrastructure
1.5 Sewer Line Cleaning & CCTV Program
Financial Review
At the minimum, NPS will clean 100,000 linear feet of pipeline at a cost of $65,000. Currently, the Wastewater Contingency account
has a balance of $101,550. Staff is recommending a budget transfer of $65,000 from the Contingency account to the Sewer Line
Maintenance account to clean 100,000 linear feet of pipeline. Staff may require NPS to clean additional pipeline if there is a delay in
the recruitment process for the two Wastewater Maintenance Worker positions. Staff may request the Board to appropriate additional
funds later.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the March 23, 2020 Board of Directors
Regular meeting at District Headquarters and posted on the District’s website at www.cmsdca.gov
Alternative Actions
1. Do not approve staff's recommendation.
2. Direct staff to report back with more information.
E. GENERAL MANAGER'S REPORTS
To: Board of Directors
From: Scott Carroll, General Manager
Date: March 23, 2020
Subject: Consider approving the transfer out $67,500 from the Asset Management Fund, transfer in to the Wastewater Fund
and to appropriate $67,500 to CIP #311, Manhole Surface Repair Program.
Summary
In fiscal year 2015-16 the District created a capital Improvement project (CIP) #311, Manhole Surface Repair Program to assess,
inspect and repair the surface area around manholes, such as replacing manhole covers and rings, and constructing new asphalt
around the manhole cover. The budgeted amount for the project was $150,000 in FY 2015-16. The District hired an engineering
consultant to inspect and assess the current condition of 4,707 manhole covers. The consultant used a five point scale, 1 being
excellent and 5 being eminent failure, to determine manhole cover condition.
Recommendation
Consider approving the transfer out $67,500 from the Asset Management Fund, transfer in to the Wastewater Fund and to
appropriate $67,500 to CIP #311, Manhole Surface Repair Program.
Analysis
The 64 manhole covers that need repair were once given a Grade 3 condition in 2012. Eight years later the condition of these
manholes have deteriorated to the point that they now need to be repaired immediately. The attached pictures of manhole covers
were taken in 2012.
This expenditure is not budgeted. The last time the District performed widespread manhole cover repair was in 2017 when the cost
to repair one manhole cover ranged from $850 to $1,050. Staff is recommending the Board appropriate $67,500, which includes
$60,750 to perform the repairs and $6,750 to pay for contract administration and inspection costs. This will be the continuation of
Project 311, Manhole Surface Repair Program.
Legal Review
Not applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities
which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that
state on page 6 ”Projects” does not include …. C. Continuing administrative or maintenance activities."
Financial Review
Subject 3. Consider approving the transfer out $67,500 from the Asset Management
Fund, transfer in to the Wastewater Fund and to appropriate $67,500 to CIP
#311, Manhole Surface Repair Program
Meeting Mar 23, 2020 - Board of Directors Regular Meeting
Access Public
Type Action
Fiscal Impact Yes
Budgeted No
Recommended Action Consider approving the transfer out $67,500 from the Asset Management Fund, transfer in
to the Wastewater Fund and to appropriate $67,500 to CIP #311, Manhole Surface Repair
Program.
Goals 1.0 Sewer Infrastructure
1.4 System Wide Sewer Replacement and Repair Program
The capital improvement project (CIP) #311, Manhole Surface Repair Program is not budgeted in FY 2019-20. The Board has
approved a minimum level of Reserves in the Asset Management Fund of $5 million. The Asset Management Fund currently has a
balance of $5,205,176. All transfers between Funds require Board approval either through the budget adoption process or by direct
board action. Staff is proposing to transfer $67,500 from the Asset Management Fund, transfer in to the Wastewater Fund and to
appropriate $67,500 to CIP #311, Manhole Surface Repair Program.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the March 23, 2020 regular meeting at District
Headquarters and on District website at www.cmsdca.gov
Alternative Actions
1. Do not approve the transfers between Funds and do not appropriate $67,500
2. Direct staff to begin the project after July 1, 2020
3. Direct staff to report back with more information.
File Attachments
MH Grade 3 PICS.pdf (7,114 KB)
E. GENERAL MANAGER'S REPORTS
File Attachments
8a_ProposedBudget.pdf (2,770 KB)
Updated LAFCO Dues -03-09-2020.pdf (136 KB)
Subject 4. Consider Approving the Local Agency Formation Commission (LAFCO) Dues
Structure for Special Districts Effective Fiscal Year 2021-2022 - Oral Report
Meeting Mar 23, 2020 - Board of Directors Regular Meeting
Access Public
Type Action
Recommended Action That the Board of Directors consider approving the Local Agency Formation Commission
(LAFCO) dues structure for Special Districts Effective Fiscal Year 2020-2021
E. GENERAL MANAGER'S REPORTS
File Attachments
schafer_csda_seatC.pdf (335 KB)
Subject 5. Consider Nominating Board Secretary Arlene Schafer for Election to the
California Special Districts Association (CSDA) Southern Section Seat C
Meeting Mar 23, 2020 - Board of Directors Regular Meeting
Access Public
Type Action
Recommended Action That the Board of Directors Consider Nominating Board Secretary Arlene Schafer for
Election to the California Special Districts Association (CSDA) Southern Section Seat C
F. ENGINEER'S REPORTS
To: Board of Directors
Via: Scott Carroll, General Manager
From: Michael Benesh, District Engineer
Date: March 23, 2020
Subject: Capital Improvement Projects Status Report
Summary
Attached is a summary of the Capital Improvement Project activities during the month.
Recommendation
That the Board of Directors receive and file the report.
Analysis
Attached are ten capital improvement projects that are in progress or will soon begin.
Legal Review
Not Applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities
which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that
state on page 6 “”Projects” does not include …. C. Continuing administrative or maintenance activities.”
Financial Review
Sufficient funds are available in the adopted budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the March 23, 2020 Board of Directors
Regular meeting at District Headquarters and posted on the District’s website www.cmsdca.gov
Alternative Actions
1. Refer item back to staff with further instructions.
File Attachments
CIP Updates March 2020 mtg.pdf (652 KB)
Subject 1. Receive and File the Monthly Capital Improvements Project Status Report
Meeting Mar 23, 2020 - Board of Directors Regular Meeting
Access Public
Type Action, Receive and File
Recommended Action That the Board of Directors receive and file the report.
Goals 4.7 Demonstrate outstanding efforts in transparency
7.2 Develop a long term CIP
1.10 Abandon five pump stations on the west side in conjunction with Orange County
Sanitation District companion project
1.4 System Wide Sewer Replacement and Repair Program
1.1 Manhole Cover Maintenance Program
1.0 Sewer Infrastructure
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a
report is required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain
meetings are specified as being eligible as set forth in District Operations Code
§ 3.01.030. For meetings not so listed, the Board must approve the service for
it to be eligible for the per day compensation.
Subject 1. Orange County Sanitation District (OCSD) - (President Ferryman)
Meeting Mar 23, 2020 - Board of Directors Regular Meeting
Access Public
Type Information
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a
report is required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain
meetings are specified as being eligible as set forth in District Operations Code
§ 3.01.030. For meetings not so listed, the Board must approve the service for
it to be eligible for the per day compensation.
Subject 2. Santa Ana River Flood Protection Agency (SARFPA) - (Director Perry)
Meeting Mar 23, 2020 - Board of Directors Regular Meeting
Access Public
Type Information
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a
report is required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain
meetings are specified as being eligible as set forth in District Operations Code
§ 3.01.030. For meetings not so listed, the Board must approve the service for
it to be eligible for the per day compensation.
Subject 3. Independent Special Districts of Orange County (ISDOC) - (Secretary Schafer)
Meeting Mar 23, 2020 - Board of Directors Regular Meeting
Access Public
Type Information
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a
report is required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain
meetings are specified as being eligible as set forth in District Operations Code
§ 3.01.030. For meetings not so listed, the Board must approve the service for
it to be eligible for the per day compensation.
Subject 4. California Special Districts Association (CSDA) - (Secretary Schafer)
Meeting Mar 23, 2020 - Board of Directors Regular Meeting
Access Public
Type Information
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a
report is required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain
meetings are specified as being eligible as set forth in District Operations Code
§ 3.01.030. For meetings not so listed, the Board must approve the service for
it to be eligible for the per day compensation.
Subject 5. Special District Risk Management Authority (SDRMA) - (Director Scheafer)
Meeting Mar 23, 2020 - Board of Directors Regular Meeting
Access Public
Type Information
I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a
report is required to be given by a Director for any meeting for which expense
reimbursement of any kind is provided. Note: For meetings for which the per
diem compensation is sought, the Operations Code provides that such
compensation is authorized for each day’s service rendered as a Director at the
request of the Board (not to exceed six days in one month), and certain
meetings are specified as being eligible as set forth in District Operations Code
§ 3.01.030. For meetings not so listed, the Board must approve the service for
it to be eligible for the per day compensation.
Subject 6. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55,
Operations Code Section 3.01.030
Meeting Mar 23, 2020 - Board of Directors Regular Meeting
Access Public
Type Information
L. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
Subject 1. Oral Communications and Director Comments
Meeting Mar 23, 2020 - Board of Directors Regular Meeting
Access Public
Type Discussion
O. CLOSING ITEMS
THE NEXT REGULAR MEETING OF COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS WILL BE HELD ON
MONDAY, APRIL 27, 2020 AT 4:30 P.M. IN THE DISTRICT'S BOARD ROOM, LOCATED AT 290 PAULARINO AVENUE,
COSTA MESA.
Subject 1. Adjourn
Meeting Mar 23, 2020 - Board of Directors Regular Meeting
Access Public
Type Procedural