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2019_11_21_boardThursday, November 21, 2019 Board of Directors Regular Meeting 290 Paularino Avenue, Costa Mesa at 5:30 P.M. Public Comments: Any member of the public may address the Board. Speakers on agenda items should identify themselves to the District Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non-agenda items will be heard under Public Comments. Pursuant to State law, the Board may not discuss or take action on non-agenda items except under special circumstances. Speakers must limit their remarks to four minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any speaker out of order. Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of the agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a majority of the Board after the packet is prepared, a copy of that writing may be obtained at the District offices at 290 Paularino Avenue, Costa Mesa, California. In Compliance with ADA: Contact Acting District Clerk, Gina Terraneo, at (949) 645-8400, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II). A. OPENING ITEMS 1. Call to Order - President Ferryman 2. Pledge of Allegiance - President Ferryman 3. Invocation - Vice President Ooten 4. Roll Call - (If absences occur, consider whether to deem those absences excused based on facts presented for the absence – such determination shall be the permission required by law.) 5. Announcement of Late Communications - Unless directed otherwise by the Board of Directors, all actions shall be based on/memorialized by the latest document submitted as a late communication. 6. Ceremonial Matters and Presentations B. Public Comments - This time has been set aside for persons in the audience to make comments on items within the subject matter jurisdiction of the Costa Mesa Sanitary District that are not listed on this agenda. Members of the public will have the opportunity to address the Board of Directors about all other items on this agenda at the time those items are considered. Under the provisions of the Brown Act, the Board of Directors is prohibited from taking action on oral requests but may refer the matter to staff or to a subsequent meeting. The Board of Directors will respond after public comment has been received. Please state your name. Each speaker will be limited to four (4) continuous minutes. 1. Public Comments C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. 1. Approve Consent Calendar 2. Approve the Board of Directors Regular Meeting Minutes of October 29, 2019 3. Approve the Director's Compensation and Reimbursement of Expenses 4. Adopt Warrant Resolution No. CMSD 2020-05 Approving District Warrant 5. Payroll Transparency Disclosure for October 2019 6. Accept the occupancy count as presented as 22,883 and direct staff to prepare a warrant to CR&R Environmental Services for $237,147.97 for October 2019 collection 7. Approve the preparation of a warrant to CR Transfer in the amount of $217,460.41 for October 2019 recycling and disposal services in the November 2019 warrant register 8. Investment Report for the Month of October 2019 9. Contracts Signed by the General Manager D. PUBLIC HEARINGS E. GENERAL MANAGER'S REPORTS 1. Consider Approving the 2020 Meeting and Office Closure Calendar 2. Receive and File the First Quarter Budget Review for FY 2019-20. 3. 2019 Citizen Survey Results 4. Consider Hiring a Public Relations Firm 5. Consider Approving Appropriation of Funds and Out-of-State Travel to the Waste Expo Conference in New Orleans from May 4-7, 2020 6. Approve Out of State Travel to Government Finance Officers Association (GFOA) Conference - New Orleans, Louisiana 7. Consider Creating an Ad Hoc Committee to discuss District On-Going Projects F. ENGINEER'S REPORTS 1. Receive and File the Monthly Capital Improvements Project Status Report 2. Declaration of Conflict of Interest, Recusal and Referral to Alternate District Engineer: 377-379 La Perle Place, Costa Mesa – John Todd Ridgeway 3. #319/#320 Canyon Pump Station Rehabilitation and Force Main Replacement; Accept Improvements, File Notice of Completion, Exonerate Bonds 4. Inflow & Infiltration (I/I): Mendoza Pump Station Smoke Test FINDINGS G. TREASURER'S REPORTS H. ATTORNEY'S REPORTS I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day’s service rendered as a Director at the request  of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030.  For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation. 1. Orange County Sanitation District (OCSD) - (President Ferryman) 2. Santa Ana River Flood Protection Agency (SARFPA) - (Director Perry) 3. Independent Special Districts of Orange County (ISDOC) - (Secretary Schafer) 10. Citizens Advisory Committee (CAC) November 13, 2019 Meeting Overview 4. California Special Districts Association (CSDA) - (Secretary Schafer) 5. Special District Risk Management Authority (SDRMA) - (Director Scheafer) 6. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55, Operations Code Section 3.01.030 J. OLD BUSINESS K. NEW BUSINESS L. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS 1. Oral Communications and Director Comments M. ADJOURN TO CLOSED SESSION N. RECONVENE TO OPEN SESSION O. CLOSING ITEMS 1. Adjourn Thursday, November 21, 2019 Board of Directors Regular Meeting 290 Paularino Avenue, Costa Mesa at 5:30 P.M. Public Comments: Any member of the public may address the Board. Speakers on agenda items should identify themselves to the District Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non-agenda items will be heard under Public Comments. Pursuant to State law, the Board may not discuss or take action on non-agenda items except under special circumstances. Speakers must limit their remarks to four minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any speaker out of order. Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of the agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a majority of the Board after the packet is prepared, a copy of that writing may be obtained at the District offices at 290 Paularino Avenue, Costa Mesa, California. In Compliance with ADA: Contact Acting District Clerk, Gina Terraneo, at (949) 645-8400, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II). A. OPENING ITEMS Subject 1. Call to Order - President Ferryman Meeting Nov 21, 2019 - Board of Directors Regular Meeting Access Public Type Procedural A. OPENING ITEMS Subject 2. Pledge of Allegiance - President Ferryman Meeting Nov 21, 2019 - Board of Directors Regular Meeting Access Public Type Procedural A. OPENING ITEMS Subject 3. Invocation - Vice President Ooten Meeting Nov 21, 2019 - Board of Directors Regular Meeting Access Public Type Procedural A. OPENING ITEMS James Ferryman, President Robert Ooten, Vice President Arlene Schafer, Secretary Michael Scheafer, Director Arthur Perry, Director Subject 4. Roll Call - (If absences occur, consider whether to deem those absences excused based on facts presented for the absence – such determination shall be the permission required by law.) Meeting Nov 21, 2019 - Board of Directors Regular Meeting Access Public Type Procedural A. OPENING ITEMS Subject 5. Announcement of Late Communications - Unless directed otherwise by the Board of Directors, all actions shall be based on/memorialized by the latest document submitted as a late communication. Meeting Nov 21, 2019 - Board of Directors Regular Meeting Access Public Type Procedural A. OPENING ITEMS Subject 6. Ceremonial Matters and Presentations Meeting Nov 21, 2019 - Board of Directors Regular Meeting Access Public Type Procedural B. Public Comments - This time has been set aside for persons in the audience to make comments on items within the subject matter jurisdiction of the Costa Mesa Sanitary District that are not listed on this agenda. Members of the public will have the opportunity to address the Board of Directors about all other items on this agenda at the time those items are considered. Under the provisions of the Brown Act, the Board of Directors is prohibited from taking action on oral requests but may refer the matter to staff or to a subsequent meeting. The Board of Directors will respond after public comment has been received. Please state your name. Each speaker will be limited to four (4) continuous minutes. Subject 1. Public Comments Meeting Nov 21, 2019 - Board of Directors Regular Meeting Access Public Type Procedural C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. Subject 1. Approve Consent Calendar Meeting Nov 21, 2019 - Board of Directors Regular Meeting Access Public Type Action (Consent) Recommended Action That the Board of Directors approve the Consent Calendar as presented. All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. To: Board of Directors Via: Scott Carroll, General Manager From: Gina Terraneo, Management Analyst II & Acting District Clerk Date: November 21, 2019 Subject: Approve the Board of Directors Regular Meeting Minutes of October 29, 2019 Summary The recorded minutes of the October 29, 2019 Board of Directors Regular Meeting are hereby submitted to the Board of Directors for review and approval. Staff Recommendation That the Board of Directors approve the meeting minutes as presented. Analysis Attached to the staff report are the minutes for the Board of Directors Regular Meeting on October 29, 2019. Legal Review Not applicable. Environmental Review Consideration of public meeting minutes is an administrative matter and is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing administrative or maintenance activities.” Financial Review Not applicable. Public Notice Process Copies of this report are on file and will be included in the complete agenda packet for the November 21, 2019 Board of Directors Regular Meeting at District Headquarters and posted on the District’s website. Alternative Actions 1. Do not approve the meeting minutes as presented. 2. Direct staff to report back with more information. File Attachments Subject 2. Approve the Board of Directors Regular Meeting Minutes of October 29, 2019 Meeting Nov 21, 2019 - Board of Directors Regular Meeting Access Public Type Action (Consent), Minutes Recommended Action That the Board of Directors approve the meeting minutes as presented. Minutes View Minutes for Oct 29, 2019 - Board of Directors Regular Meeting minutes_2019_10_29_rm.pdf (182 KB) All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. To: Board of Directors Via: Scott Carroll, General Manager From: Gina Terraneo, Management Analyst II/District Clerk Date: November 21, 2019 Subject: Directors' Compensation and Reimbursement of Expenses Summary The Directors' Compensation and Reimbursement of Expenses are hereby submitted to the Board of Directors for review and approval. Analysis Attached to the staff report are the Directors' Compensation and Reimbursement of Expenses. Staff Recommendation That the Board of Directors approve the compensation and reimbursement of expenses as presented. Legal Review Not applicable. Environmental Review Consideration of the compensation and reimbursement of expenses is an administrative matter and is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6. "Projects” does not include …. C. Continuing administrative or maintenance activities.” Financial Review Sufficient funds are available in the adopted budget. Public Notice Process Copies of this report are on file and will be included in the complete agenda packet for the November 21, 2019 Board of Directors Regular Meeting at District Headquarters and posted on the District’s website. Alternative Actions 1. Do not approve the compensation and reimbursement of expenses as presented. 2. Direct staff to report back with more information. File Attachments a_compensation.pdf (694 KB) Subject 3. Approve the Director's Compensation and Reimbursement of Expenses Meeting Nov 21, 2019 - Board of Directors Regular Meeting Access Public Type Action (Consent) Recommended Action That the Board of Directors approve the compensation and reimbursement of expenses as presented. b_reimbursementofexpense.pdf (602 KB) All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. File Attachments WARRANT RESO 2020-05.pdf (310 KB) Subject 4. Adopt Warrant Resolution No. CMSD 2020-05 Approving District Warrant Meeting Nov 21, 2019 - Board of Directors Regular Meeting Access Public Type Action (Consent) Budgeted Yes Recommended Action That the Board of Directors adopt Warrant Resolution No. CMSD 2020-05 approving District warrants for the month of October 2019 in the amount of $1,030,036.67 Goals 4.7 Demonstrate outstanding efforts in transparency 7.0 Finance All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. To: Board of Directors Via: Scott Carroll, General Manager From: Kaitlin Tran, Finance Manager Date: November 21, 2019 Subject: Payroll Transparency Disclosure for October 2019 Summary Attached is the Payroll General Ledger Distribution Report summarizing each payroll during the month. Recommendation That the Board of Directors approve and file the report. Analysis Attached is the Payroll General Ledger Distribution Report summarizing each payroll during the month. Legal Review Not Applicable. Environmental Review Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 “Projects” does not include .... C. Continuing administrative or maintenance activities." Financial Review Sufficient funds are available in the adopted budget. Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the November 21, 2019 Board of Directors Regular meeting at District Headquarters and posted on the District’s website www.cmsdca.gov Alternative Actions Refer item back to staff with further instructions. Subject 5. Payroll Transparency Disclosure for October 2019 Meeting Nov 21, 2019 - Board of Directors Regular Meeting Access Public Type Action (Consent) Budgeted Yes Recommended Action That the Board of Directors approve and file the report. Goals 4.7 Demonstrate outstanding efforts in transparency 7.0 Finance File Attachments Payroll Transparency Disclosure Oct 2019.pdf (946 KB) All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. To: Board of Directors Via: Scott Carroll, General Manager From: Nabila Guzman, Management Analyst I Date: November 21, 2019 Subject: Accept the occupancy count as presented as 22,883 and direct staff to prepare a warrant to CR&R Environmental Services for $237,147.97 for October 2019 collection Summary Accept the occupancy count as presented using 22,883 as the correct number of active units and direct staff to prepare a warrant to CR&R Environmental Services for October 2019 collection based on this occupancy report so long as the contractor fulfills the obligations of the agreement in the amount of $237,147.97 to be ratified in the November 2019 warrant list. Recommendation That the Board of Directors accept the occupancy count as presented using 22,883 as the correct number of active units and direct staff to prepare a warrant to CR&R Environmental Services for October 2019 collection based on this occupancy report so long as the contractor fulfills the obligations of the agreement in the amount of $237,147.97 to be ratified in the November 2019 warrant list. Analysis The occupancy count is the number of residential customers that the District pays CR&R for the trash truck to stop and pick-up trash. The District pays CR&R $10.3635 per occupant, per month. Each month, new residential customers in brand-new developments contact the District to establish new trash service. District staff contacts CR&R to approve the drop-off of carts at the residence, which results in an increase in the occupancy count as shown on the attached list. As of October 31, 2019, total District occupancy was at 22,883, with fourteen (14) new accounts added since the last billing period and two (2) removed. District staff will continue to track the number of new service addresses. The payment calculation is based on the following: District's Current Rate for October 2019: 22,883 x $10.3635 =$237,147.97 Legal Review Not Applicable Environmental Review Subject 6. Accept the occupancy count as presented as 22,883 and direct staff to prepare a warrant to CR&R Environmental Services for $237,147.97 for October 2019 collection Meeting Nov 21, 2019 - Board of Directors Regular Meeting Access Public Type Action (Consent) Recommended Action That the Board of Directors accept the occupancy count as presented using 22,883 as the correct number of active units and direct staff to prepare a warrant to CR&R Environmental Services for October 2019 collection based on this occupancy report so long as the contractor fulfills the obligations of the agreement in the amount of $237,147.97 to be ratified in the November 2019 warrant list. Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include …. C. Continuing administrative or maintenance activities.” Financial Review Sufficient funds are available in the adopted budget to pay for the services provided. Public Notice Process Copies of this report are on file and will be included in the complete agenda packet for the November 21, 2019 Board of Directors Regular meeting at District Headquarters and posted on the District’s website. Alternative Actions Refer item back to staff with further instructions. File Attachments CMSD Occupancy Report 10.2019 Revised.pdf (36 KB) All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. To: Board of Directors Via: Scott Carroll, General Manager From: Nabila Guzman, Management Analyst I Date: November 21, 2019 Subject: Approve the preparation of a warrant to CR Transfer in the amount of $217,460.41 for October 2019 recycling and disposal services in the November 2019 warrant register Summary This payment to CR Transfer is for the sorting of recyclables from the mixed waste and disposal of the remaining waste at the landfill. With the implementation the Organics Recycling Program adopted by the Board, this payment also includes the diverting of the organics waste to the Anaerobic Digestion facility to be recycled into fertilizer or renewable natural gas to fuel the refuse trucks. Recommendation That the Board of Directors approves the preparation of a warrant to CR Transfer in the amount of $217,460.41 for October 2019 recycling and disposal services to be ratified in the November 2019 warrant register. Analysis Below is a chart depicting the total tonnage and payments due for residential and organic waste collected in Costa Mesa and Newport Beach. Please note there was a discrepancy with billing this month, CR&R's billing system inaccurately calculated invoice totals and overbilled the District by $0.20, but CMSD will be paying the actual amount owed. Costa Mesa Newport Beach Total Residential Waste $150,640.25 $2,720.41 $153,360.66 Organics $64,099.75 $64,099.75 Total Payment $217,460.41 Tonnage Residential Waste 2739.91 49.48 2789.39 Organics 847.32 847.32 Total Tonnage 3636.71 Legal Review Not Applicable Subject 7. Approve the preparation of a warrant to CR Transfer in the amount of $217,460.41 for October 2019 recycling and disposal services in the November 2019 warrant register Meeting Nov 21, 2019 - Board of Directors Regular Meeting Access Public Type Action (Consent) Recommended Action That the Board of Directors approves the preparation of a warrant to CR Transfer in the amount of $217,460.41 for October 2019 recycling and disposal services to be ratified in the November 2019 warrant register. Environmental Review Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing administrative or maintenance activities.” Financial Review Sufficient funds are available in the adopted budget to pay for the services provided. Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the November 21, 2019 Board of Directors regular meeting at District Headquarters and posted on the District’s website at www.cmsdca.gov. Alternative Actions Refer item back to staff with further instructions. All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. To: Board of Directors From: Marc Davis, District Treasurer Date: November 21, 2019 Subject: Approve the Investment Report for the Month of October 2019 Summary Attached is the Investment Report for the month of October 2019. As required by the District’s Statement of Investment Policy, the Investment Report delineates all investment activity during the month. Recommendation That the Board of Directors approve the Investment Report for the month of October 2019. Analysis This report lists the types of securities held in the District’s portfolio, the institutions from which the securities were purchased, maturity dates and interest rates as of October 31, 2019. The District’s investments are in compliance with the Statement of Investment Policy adopted by the Board at the June 27, 2019 regular meeting, as well as the California Government Code. The market values in this report were provided by our third party custodian, Pershing, LLC, except for the Local Agency Investment Fund (LAIF). The market value of LAIF was provided by the State Treasurer’s Office. It does not represent the value of the underlying securities within the pool, but rather the par or cost amount, which is the amount the District is entitled to withdraw. This reporting practice is consistent with industry standard practices for similar funds. The weighted average stated rate of return (current yield) for the District’s investment portfolio as of October 31, 2019, was 1.752%. The yield to maturity of the portfolio was 1.756%. The District’s weighted average interest rate was 44 basis points (0.438%) below the LAIF average monthly rate for October 2019 of 2.190%. The weighted average number of days to maturity for the District’s total portfolio was 575 days (1.58 years). The duration of the underlying securities in LAIF as of October 31, 2019 was 203 days. The District’s investment portfolio is in compliance with its liquidity limitations, which requires that a minimum of 20.00% of the portfolio must mature within one year. The percentage of the portfolio maturing in less than one year as of October 31, 2019 was 39.25%. The District has adequate cash reserves necessary to meet its obligations for the next six months. A majority of the District’s cash and investments is reserved or set aside for specific purposes. A description of the various classifications of the District’s cash and investments are as follows: Solid Waste Fund: Operating Reserve - Equal to 30% of the operations budget of the Solid Waste Fund per Operations Code Section 4.030.020. The Operating Reserve can only be accessed with prior Board approval. Subject 8. Investment Report for the Month of October 2019 Meeting Nov 21, 2019 - Board of Directors Regular Meeting Access Public Type Action (Consent) Recommended Action That the Board of Directors approve the Investment Report for the month of October 2019. Goals 7.0 Finance Designated for Revenue Dry Period - Equal to a maximum of 5 months of budgeted operating expenses for the fiscal year to cover the cash deficit during the period in which the District does not receive any of its annual charges from the County of Orange. The revenue dry period is from June through October. Undesignated - Remaining available cash, which is currently used for rate stabilization and payment of organics recycling costs. Wastewater Fund: Operating Reserve - Equal to 25% of the operations budget of the Wastewater Fund per Operations Code Section 4.030.020. The Operating Reserve can only be accessed with prior Board approval. Reserved for Capital Outlay - Set aside for capital improvement projects approved and budgeted by the Board, but which have not yet been completed. Designated for Revenue Dry Period - Equal to a maximum of 5 months of budgeted operating expenses for the fiscal year to cover the cash deficit during the period in which the District does not receive any of its annual charges from the County of Orange. The revenue dry period is from June through October. Undesignated - Remaining available cash, which is available to be appropriated by the Board. Facilities Revolving Fund - Collection of fixture fees which is a restricted revenue source and can only be used for new sewer facilities. Asset Replacement Fund - Accumulation of funds for replacement of vehicles, equipment and computers. Asset Management Fund - Accumulation of funds in accordance with the asset management model for long-term replacement of sewer pipes and related infrastructure. Legal Review Legal review is not required. Environmental Review Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6, “”Projects” does not include….C. Continuing administrative or maintenance activities.” Financial Review The portfolio was budgeted to earn an average rate of 1.418% for the year ending June 30, 2020. Through October 31, 2019, the portfolio has earned a weighted average interest rate of 1.856%. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the November 21, 2019 Board of Directors regular meeting at District Headquarters (290 Paularino Avenue) and on the District’s website at www.cmsdca.gov. Alternative Actions Refer the matter back to staff. File Attachments Investment Report - October 2019.pdf (568 KB) All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. To: Board of Directors From: Scott Carroll, General Manager Date: November 21, 2019 Subject: Contracts Signed by General Manager Summary At the January 24, 2019 Board of Directors meeting, the Board directed the General Manager to submit a list of contracts he signed during the previous month. Below are the contracts he signed in the month of October 2019. Recommendation That the Board of Directors receive and file this report Analysis Below are the contracts signed by the General Manager in the month of October 2019. Contracts 1. Environmental Rental Services (ERS) – Renting sewer combination cleaning truck. Cost: $0.00 Staff negotiated the no cost rental fee while ERS tries to repair the transfer case belonging to one of the District’s sewer combination cleaning trucks. Purchase Orders 2. Hadronex Inc. – Annual renewal for sensors underneath manhole covers that monitor’s water flow. Cost: $17,119.32 3. IPC Fuel - Purchased of fuel for District fleet. Cost: $5,500.18 4. Connell Chevrolet - Purchased battery for the Volt. Cost: 302.87 Legal Review All contracts are reviewed and approved by District Counsel before contracts are executed. Environmental Review Providing the Board of Directors a monthly list of contracts signed by the General Manager is an administrative matter that will not result in direct or indirect physical changes in the environment and is not considered a "project". Subject 9. Contracts Signed by the General Manager Meeting Nov 21, 2019 - Board of Directors Regular Meeting Access Public Type Action (Consent) Fiscal Impact Yes Budgeted Yes Recommended Action That the Board of Directors receive and file this report Goals 5.0 Administrative Management Financial Review There is adequate funding in the budget for the expenses referenced above. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the November 21, 2019 Board of Directors meeting at District Headquarters and on District website at www.cmsdca.gov Alternative Actions 1. Direct staff to report back with more information. All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. To: Board of Directors From: Scott Carroll, General Manager Date: November 21, 2019 Subject: Citizens Advisory Committee (CAC) November 13, 2019 Meeting Overview Summary The following is an overview of the topics discussed by the CAC at their November 13, 2019 meeting. Recommendation That the Board of Directors receive and file this report. Analysis There were seven items on the November 13 agenda that are described below. Public Comments - There were no public comments. 1. Approve the Citizens Advisory Committee Meeting Minutes of September 18, 2019 - The minutes were unanimously approved with CAC Member Lester abstaining. 2. Review Approved Board of Directors Regular Meeting Minutes of September 19, 2019 - The CAC had no questions and there was no discussion regarding this item. 3. Review Draft Board of Directors Regular Meeting Minutes of October 29, 2019 - Staff informed the CAC that the Board discussed and/or took action on the following items: Staff floated the idea of spending about $40,000 on a solid waste study to try to address some concerns that were discussed in a meeting with city officials about multi-family collections. Staff informed the CAC that the Board did not want to spend the money on a study because they don’t believe a study will change city officials' minds. Instead, the Board requested this item be discussed by the Solid Waste Ad Hoc Committee, which is having their first meeting on December 11th at 8 a.m. Board approved appropriating nearly $22,000 for repairing this room’s audio video system. The CAC wanted to know why the cost seems high. Staff informed the CAC that four different vendors gave staff the same reason why the current system failed and all four proposals received were close in costs. Staff informed the CAC that the Board received a report from District Engineer Rob Hamers about the structural analysis of the existing dry well for the President Pump Station Reconstruction Project. In addition, the Board accepted the improvements for the Subject 10. Citizens Advisory Committee (CAC) November 13, 2019 Meeting Overview Meeting Nov 21, 2019 - Board of Directors Regular Meeting Access Public Type Action (Consent) Fiscal Impact No Recommended Action That the Board of Directors receive and file this report. Goals 5.0 Administrative Management Indus Sewer Main Relocation project that successfully placed a new sewer line in service because the existing line on Indus Street in Newport Beach was being crushed by the building that was constructed on top of the line. Fortunately, the District completed this project before the sewer line was completely crushed and the general manager thanked District Engineer Rob Hamers for all his efforts in the planning, designing and overseeing the construction of this project. Finally, the Board adopted a resolution modifying the wastewater discharge permit conditional waiver permit for the Denny’s restaurant on Harbor Blvd. The resolution stipulated that Denny’s must clean their sewer lateral by hydrojetting it once a month and if another SSO occurs, the Board reserved the right to order a termination of the conditional variance and require a grease interceptor to be installed. 4. 2019 Citizen Survey Questions - Adam Probolsky, of Probolsky Research, LLC gave a presentation to the CAC regarding the survey results. Mr. Probolsky informed the CAC that even though the numbers are down from the 2016 Citizen Survey, the results are still remarkable because pollsters are seeing a precipitous drop in the public's trust of their government, including a precipitous drop in public trust for local government, which Mr. Probolsky said he hasn't seen in over a decade. The fact that the District received a 72% approval rating after receiving a very basic explanation about the District is remarkable, according to Mr. Probolsky. 5. Consider Hiring a Public Relations Firm - Staff informed the CAC that the citizen survey results provided very useful information. Specifically, staff learned that most of the public still does not know about the District or the important services provided by the District. Staff believes it will be money well spent if the District hires an experienced public relations firm to help develop and implement a public awareness strategy. The CAC asked how will the District measure the success of a public awareness program. Staff informed the CAC that the 2019 citizen survey results will be a good benchmark. The CAC also suggested the number of program participants as a benchmark. The CAC recommended the Board consider hiring a public relations firm and directed staff to develop short and long term benchmarks to evaluate the progress being made by the public awareness strategy. 6. Inflow & Infiltration (I/I): Mendoza Pump Station Smoke Test FINDINGS - Due to time constraints, this item was tabled to be discussed at the January 8, 2020 CAC meeting. 7. #318 President Pump Station Reconstruction Recommendation for Alternative 2 UPDATE - Due to time constraints, this item was tabled to be discussed at the January 8, 2020 CAC meeting. Committee Members & Staff Comments - The CAC commended staff and the Board for the 75th Anniversary open house event. The CAC requested staff to reach out to Vice Chair Albert Graham to see if he is okay. CAC member Nielson mentioned a special event at OCC on December 14th that the District is a cosponsoring regarding zero waste. An author that wrote a book about zero waste will be attending the event to give suggestions about zero waste homes. Legal Review Not applicable Environmental Review Providing an overview of the CAC's November 13, 2019 meeting is an administrative matter, which will not result in direct or indirect physical changes to the environment similar to grading or construction and is not considered a project under CEQA. Financial Review There are no financial impacts to the District. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the November 21, 2019 Board of Directors regular meeting at District Headquarters and on District website at www.cmsdca.gov Alternative Actions 1. Refer the matter back to staff. All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. E. GENERAL MANAGER'S REPORTS To: Board of Directors Via: Scott Carroll, General Manager From: Gina Terraneo, Management Analyst II & Acting District Clerk Date: November 21, 2019 Subject: Consider Approving the 2020 Meeting and Office Closure Calendar Summary Attached is the proposed Costa Mesa Sanitary District 2020 Meeting & Office Closure Calendar. Analysis The following meeting dates deviate from their regular schedule, due to closures and holidays: May Board Meeting: Due to the Memorial Day holiday closure on Monday, May 25th, the May Board Meeting is proposed to be rescheduled to Tuesday, May 26th at its regular time of 4:30 p.m. November Citizens Advisory Committee Meeting: Due to the Veterans Day holiday closure on Wednesday, November 11th, the November Citizens Advisory Committee Meeting is proposed to be rescheduled to Wednesday, November 18th at its regular time of 6:00 p.m. December Board Meeting: To accommodate Board Members, District staff, and members of the public that may be traveling between the Christmas and New Years holidays, the December Board Meeting is proposed to be rescheduled from Monday, December 28th to Monday, December 21st at its regular time of 4:30 p.m. Recommendation That the Board of Directors approve the Costa Mesa Sanitary District 2020 Meeting and Office Closure Calendar as presented. Legal Review Not applicable. Environmental Review There is no environmental impact associated with this item. Financial Review Not applicable. Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the November 21, 2019 Board of Directors Regular Meeting at District Headquarters and posted on the District’s website. Alternative Actions 1. Direct staff to make specified changes to proposed calendar. File Attachments calendar_2020_meeting_officeclosure.pdf (135 KB) Subject 1. Consider Approving the 2020 Meeting and Office Closure Calendar Meeting Nov 21, 2019 - Board of Directors Regular Meeting Access Public Type Action Recommended Action That the Board of Directors approve the Costa Mesa Sanitary District 2020 Meeting and Office Closure Calendar as presented. E. GENERAL MANAGER'S REPORTS To: Board of Directors Via: Scott Carroll, General Manager From: Kaitlin Tran, Finance Manager Date: November 21, 2019 Subject: Receive and File the First Quarter Budget Review for FY 2019-20 Summary This report serves as a summary of the District’s spending through September 30, 2019 as well as staff’s best estimate of projected balances for the year-ended June 30, 2020. Recommendation That the Board of Directors receive and file this report. Analysis Based on the limited spending trends through September 30, 2019, staff is projecting to be on target in both the Solid Waste and Wastewater Funds. Please note, however, that projections with only three months or less of activity as the basis should not be relied upon. At this time of the year, staff typically anticipates appropriations to be on budget at year-end. As the year progresses, these projections become more precise. As of September 30, 2019, a total of 17.4% of the Solid Waste budget and a total of 27.4% of the Wastewater Fund’s operating budget for the 2019-20 fiscal year has been expended. Staff anticipates no budgetary savings at fiscal year-end. Please see the attached report for a more detailed analysis. Legal Review Not applicable. Environmental Review Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include …. C. Continuing administrative or maintenance activities.” Financial Review See attached report. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the November 21, 2019 Board of Directors regular meeting at District Headquarters and on District website. Alternative Actions Refer the matter back to staff for additional information. Subject 2. Receive and File the First Quarter Budget Review for FY 2019-20. Meeting Nov 21, 2019 - Board of Directors Regular Meeting Access Public Type Action Recommended Action That the Board of Directors receive and file this report. Goals 7.0 Finance File Attachments A-FY2019-20 First Quarter Budget Analysis.pdf (83 KB) B-Expenditure Analysis Through 9-30-19 .pdf (25 KB) E. GENERAL MANAGER'S REPORTS To: Board of Directors Via: Scott Carroll, General Manager From: Nabila Guzman, Management Analyst I Date: November 21, 2019 Subject: 2019 Citizen Survey Results Summary The District has solicited qualified public opinion research firms to conduct citizen survey research and analysis. The purpose is to seek feedback regarding the level of satisfaction among District rate payers. The goal and objective of the study is to: Achieve a statistically valid participation ratio to make feedback relevant; Assess rate payer opinion of the District’s current rate structure for both solid waste and sewer services; Obtain a level of satisfaction for services provided by the District and areas for improvement; Identify resident awareness of solid waste and sewer programs. Recommendation That the Board of Directors receive and file the report. Analysis Probolsky Research, LLC was awarded the contract to conduct the 2019 citizen survey research and analysis. From Saturday, October 19, 2019, to Sunday, October 27, 2019, Probolsky Research conducted a live-interviewer telephone and online survey among residents within the Costa Mesa Sanitary District boundaries. A total of 500 voters were surveyed (166 by telephone and 334 online) in English, Spanish and Vietnamese. In addition to the live-interviewer telephone and online survey, Probolsky Research also conducted an online focus group among District residents and focused on attitudes and awareness of residents about CMSD services. The focus group took place in September and before the live interviews were conducted. Although the results of the online focus group are not statistically significant, they do help the District uncover common language, themes and messages to test further. Probolsky Research has concluded their research and compiled a final report and will be presenting their findings to the Board of Directors at the December 10, 2019 Study Session. Attached to this staff report are the online focus group report and survey presentation. Legal Review Not applicable. Environmental Review A citizen survey is not an administrative matter and not a disturbance of the environment similar to grading or construction and not a project under CEQA or the District’s CEQA Guidelines. Financial Review There is $40,000 budgeted in professional services for a Customer Satisfaction Survey in FY 2019-20. The District awarded the contract to Probolsky Research, LLC to conduct the survey in the amount of $33,700. There are sufficient funds available for this survey. Public Notice Process Copies of this report are on file and will be included in the complete agenda packet for the November 21, 2019 Board of Directors Study Session meeting at District Headquarters and posted on the District's website. Subject 3. 2019 Citizen Survey Results Meeting Nov 21, 2019 - Board of Directors Regular Meeting Access Public Type Action, Receive and File Recommended Action That the Board of Directors receive and file this report. Goals 4.0 Community Outreach & Communications 4.1 Conduct community outreach survey File Attachments Probolsky Research - CMSD - Citizen Survey - Presentation.pdf (1,648 KB) Probolsky Research - Costa Mesa Sanitary District - Online Focus Group Report.pdf (1,860 KB) E. GENERAL MANAGER'S REPORTS To: Board of Directors Via: Scott Carroll, General Manager From: Nabila Guzman, Management Analyst I Date: November 21, 2019 Subject: Consider Hiring a Public Relations Firm Summary CMSD is celebrating 75 years of service this year but most residents are unfamiliar with the District and services provided. Hiring a public relations firm can assist staff with meeting the gap that exists in our outreach programs. A firm would assist with creating a strategy plan and provide year-round outreach and program promotion, better social media presence, and collecting data to build an email database. The District would need to go out to RFP to hire a public relations firm and estimated costs are between $50,000 - $60,000 a year. The costs would include a strategy plan, which would include a social media person and outreach, assistance with event staffing, flyer development and building partnerships with other stakeholders. Recommendation That the Board of Directors direct staff to solicit request for proposals from qualified public relations firms and report back with the recommended firm and appropriation of funding. Analysis Per the recent completion of CMSD's 2019 citizen survey research and analysis, CMSD staff is recommending to the Board of the Directors the consideration of hiring a public relations firm to assist the District with branding and promotion of programs. The 2019 citizen survey and focus group results show that the majority of respondents were not familiar with CMSD or the services provided. After respondents were asked for specific services that CMSD is responsible for, some respondents associated the District with street sweeping and sewer services. Many of the respondents had a vague idea and were assuming these services were provided based on CMSD's name. While Probolsky Research conducted the online focus group discussion among CMSD area residents, CMSD staff was able to go in and ask questions to get more information. Staff was able to see that most respondents did not know of any special programs CMSD offers, so staff suggested Probolsky Research share with them a variety of promotional videos and the quarterly newsletter to see if the respondents' perception changed and it did. Most of the residents said they were motivated to participate in the organics recycling program and would share with their friends and family about the amazing programs CMSD offers. Additionally, all respondents enjoyed learning about all the different CMSD programs and the vast majority of respondents said the number one improvement CMSD needs to make is to better promote and advertise the programs and services offered. CMSD is celebrating 75 years of service this year, but most residents are unfamiliar with the District and services provided. Hiring a public relations firm can assist staff with meeting the gap that exists in our outreach programs. A firm would assist with creating a strategy plan and provide year-round outreach and program promotion, better social media presence, and collecting data to build an email database. The District would need to go out to RFP to hire a public relations firm and estimated costs are between $50,000 - $60,000 a year. The costs would include a strategy plan, which would include social media person and outreach, assistance with event staffing, flyer development and building partnerships with other stakeholders. Branding the District is a multi-year effort, and staff would be able to track progress of participation in the various solid waste programs if more residents were aware of the programs. If they are made aware, they will dispose of items correctly, which would Subject 4. Consider Hiring a Public Relations Firm Meeting Nov 21, 2019 - Board of Directors Regular Meeting Access Public Type Action Recommended Action That the Board of Directors direct staff to solicit request for proposals from qualified public relations firms and report back with the recommended firm and appropriation of funding. Goals 4.0 Community Outreach & Communications 4.4 District branding have a direct effect on program participation and the tonnage collected (which translates to a higher diversion rate). Staff can also track the number of downloads for the GoCMSD mobile phone application and the number of requests submitted by individuals. On November 13, 2019, the Citizens Advisory Committee discussed this item and recommended the Board consider hiring a public relations firm. Legal Review Not Applicable Environmental Review Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing administrative or maintenance activities.” Financial Review The estimated costs to hire a Public Relations Firm are between $50,000 - $60,000 a year and it was not budgeted in the fiscal year 2019-20. If the Board of Directors decide to hire a Public Relations Firm, funds will need to be appropriated from the Solid Waste Fund Balance and Wastewater Contingency account. Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the November 21, 2019 Board of Directors regular meeting at District Headquarters and posted on the District’s website at www.cmsdca.gov. Alternative Actions Refer item back to staff with further instructions. E. GENERAL MANAGER'S REPORTS To: Board of Directors From: Scott Carroll, General Manager Date: November 21, 2019 Subject: Consider Approving Appropriation of Funds and Out-of-State Travel to the Waste Expo Conference in New Orleans from May 4-7, 2020 Summary Waste Expo is a national educational conference on solid waste management. On October 29, 2019, Secretary, Schafer and Director, Scheafer expressed interest in attending the 2020 Waste Expo Conference in New Orleans from May 4 through 7, 2020. Recommendation That the Board of Directors consider appropriating $6,410 from the Solid Waste Fund Balance and approve out-of-state travel for Secretary Schafer, Director Scheafer and Nabila Guzman, Management Analyst I to the Waste Expo Conference in New Orleans from May 4-7, 2020. Analysis The Waste Expo conference is one of the largest conferences in the U.S. that focuses on solid waste management, operations, and technology. Listed below are the solid waste topics that will be discussed at the 2020 conference. Alternative Fuel Fleets Anaerobic Digestion Technologies Autonomous Vehicles Case Studies of Anaerobic Digestion, Biogas, and Biofuel Production Circular Economy & Sustainability Initiatives Commodities Composting Infrastructure Development Construction and Demolition Trends Contract Negotiation and Municipal Bids Drones, Robotics, & Artificial Intelligence Efficiency in Fleet Operations Food Waste Prevention, Reduction, & Recovery Hard to Recycle Items Leachate Management Technologies MRF Operations Municipal Recycling Issues Organics Waste Processing Organics Waste Reduction & Diversion Subject 5. Consider Approving Appropriation of Funds and Out-of-State Travel to the Waste Expo Conference in New Orleans from May 4-7, 2020 Meeting Nov 21, 2019 - Board of Directors Regular Meeting Access Public Type Action Budgeted No Recommended Action That the Board of Directors consider appropriating $6,410 from the Solid Waste Fund Balance and approve out of state travel for Secretary Schafer, Director Scheafer and Nabila Guzman, Management Analyst I to the Waste Expo Conference in New Orleans from May 4-7, 2020. Goals 3.4 Participate in the activities of professional associations 3.00 Partnerships 2.00 Solid Waste Single Use Plastics Technology and Food Waste Reduction The Status of Recycling & National SWORD Trends in Landfill Management Waste Conversion Technologies Wasted Food Policy and Management Waste-to-Energy Workplace Threats & Violence Zero Waste Initiatives Staff estimates it will cost $3,205 per person to attend the full conference. A complete breakdown of the cost is described below in the Financial Review section. Legal Review Not applicable. Environmental Review Attending conferences are administrative matters that will not result in direct or indirect physical changes in the environment and is not considered a "project". Financial Review The following is a breakdown of the estimated costs for one person to attend the 2020 Waste Expo Conference: Registration $1,125 Hotel (4 Nights)$1,125 Airfare $750 Transportation $100 Meals $105 Total (per person)$3,205 The 2020 Waste Expo Conference was not budgeted for Board members to attend. Staff recommends that the Board of Directors appropriate $6,410 from the Solid Waste Fund Balance to Board Development Solid Waste account for two Directors to attend the conference. There is existing funding in the FY 2019-20 budget for Ms. Guzman to attend the conference. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the November 21, 2019 Board of Directors meeting at District Headquarters and on District website at www.cmsdca.gov Alternative Actions Do not approve the appropriation of funds. E. GENERAL MANAGER'S REPORTS To: Board of Directors Via: Scott Carroll, General Manager From: Kaitlin Tran, Finance Manager Date: November 21, 2019 Subject: Approve Out-of-State Travel to Government Finance Officers Association (GFOA) Conference - New Orleans, Louisiana Summary Staff is requesting the approval of out-of-state travel for the Accountant and Finance Manager to attend the Government Finance Officers Association (GFOA) annual conference in New Orleans, Louisiana, on Sunday, May 17, 2020 through Wednesday, May 20, 2020. There is $4,200 included in the adopted budget for staff to attend this conference. Recommendation: That the Board of Directors approve out-of-state travel for the Accountant and the Finance Manager to attend the GFOA Conference in New Orleans, Louisiana. Analysis The estimated cost of attendance for each person is as follows: Registration $420 Lodging $700 Airfare $700 Meals/Transportation/Misc.$280 Total $2,100 Legal Review Not Applicable. Environmental Review Attendance at a conference is an administrative matter and is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing administrative or maintenance activities.” Financial Review Staff estimates the cost for one person to attend the conference is $2,100. There is $4,200 included in the adopted budget for two staff members to attend this conference. There are sufficient funds available in the Finance Staff Development account to cover this Subject 6. Approve Out of State Travel to Government Finance Officers Association (GFOA) Conference - New Orleans, Louisiana Meeting Nov 21, 2019 - Board of Directors Regular Meeting Access Public Type Action Budgeted Yes Recommended Action That the Board of Directors approve out-of-state travel for the Accountant and the Finance Manager to attend the GFOA Conference in New Orleans, Louisiana. Goals 3.4 Participate in the activities of professional associations 7.0 Finance expense. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the November 21, 2019 Board of Directors regular meeting at District Headquarters and on District website at www.cmsdca.gov Alternative Actions Do not approve the conference attendance. File Attachments GFOA Conference 2020pdf.pdf (5,208 KB) E. GENERAL MANAGER'S REPORTS To: Board of Directors From: Scott Carroll Date: November 21, 2019 Subject: Consider Creating an Ad Hoc Committee to discuss District On-Going Projects Summary On November 12, 2019, the Board directed staff to bring this item back for discussion and consideration. The Board wants to consider creating an ad hoc committee to discuss on-going projects. Recommendation That the Board of Directors considers appointing two Board members to serve on an ad hoc committee to discuss on-going projects by the District. Analysis An ad hoc committee is a temporary committee formed to discuss a specific purpose or task. Once the task is completed, the ad hoc committee cease to exist. Currently, the District has two ad hoc committees. The two committees, along with the appointed Board members serving on those committees, are listed below. Policy Review: Directors Scheafer and Perry Solid Waste: Vice President Ooten and Director Perry Both committees also have two Citizens Advisory Committee appointments, which are as follows: Policy Review: CAC Members Monte Fields and Steven Takahashi Solid Waste: CAC Members Elodie Katz and Monte Fields The Board wants to discuss and consider creating a third ad hoc committee that will be responsible for receiving periodic updates on District projects and discuss future projects for Board consideration. Legal Review Not applicable at this time. Environmental Review Consideration of appointing two Board members to serve on the an Ad Hoc Committee is an administrative matter and not a disturbance of the environment similar to grading or construction and not a project under CEQA or the District’s CEQA Guidelines. Financial Review There is no financial impact to the District for creating an Ad Hoc Committee. Public Notice Process Copies of this report are on file and will be included in the complete agenda packet for the November 21, 2019 regular Board of Directors meeting at District Headquarters and posted on the District's website. Subject 7. Consider Creating an Ad Hoc Committee to discuss District On-Going Projects Meeting Nov 21, 2019 - Board of Directors Regular Meeting Access Public Type Action Fiscal Impact No Recommended Action That the Board of Directors considers appointing two Board members to serve on an ad hoc committee to discuss on-going projects by the District Goals 5.0 Administrative Management Alternative Actions 1. Do not establish an Ad Hoc Committee. 2. Direct staff to report back with more information. F. ENGINEER'S REPORTS To: Board of Directors Via: Scott Carroll, General Manager From: Rob Hamers, District Engineer Date: November 21, 2019 Subject: Receive and File Monthly Capital Improvement Projects Status Report Summary Attached is a summary of the Capital Improvement Project activities during the month. Recommendation That the Board of Directors receive and file the report. Analysis Attached are ten capital improvement projects that are in progress or will soon begin. Legal Review Not Applicable. Environmental Review Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include …. C. Continuing administrative or maintenance activities.” Financial Review Sufficient funds are available in the adopted budget. Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the November 21, 2019 Board of Directors Regular meeting at District Headquarters and posted on the District’s website www.cmsdca.gov Alternative Actions Refer item back to staff with further instructions. File Attachments CIP Updates Nov 2019 Mtg.pdf (28 KB) Subject 1. Receive and File the Monthly Capital Improvements Project Status Report Meeting Nov 21, 2019 - Board of Directors Regular Meeting Access Public Type Receive and File Goals 7.2 Develop a long term CIP 4.7 Demonstrate outstanding efforts in transparency 1.10 Abandon five pump stations on the west side in conjunction with Orange County Sanitation District companion project 1.0 Sewer Infrastructure 1.1 Manhole Cover Maintenance Program 1.4 System Wide Sewer Replacement and Repair Program F. ENGINEER'S REPORTS To: General Manager, Alternate District Engineer From: District Engineer Re: Declaration of Conflict of Interest, Recusal and Referral to Alternate District Engineer: 377-379 La Perle Place, Costa Mesa – John Todd Ridgeway Please be advised that I have been retained to do private engineering work for the property at 377-379 La Perle Place, Costa Mesa, which is owned by Todd Ridgeway. I have reason to believe that this project or those persons involved in that project may have the need for District engineering approvals in the future. I have been retained by Todd Ridgeway and will be reporting this relationship as a source of income on my FPPC Statement of Economic Interests Form 700 next year. Pursuant to state law, District Operations Code Section 3.01.045, and my contract with the District: 1. I hereby notify you of this source of income or other relationship that causes me a conflict in approving any matters in my official capacity pertaining to this property and these persons. 2. I request that the General Manager alert the Alternate District Engineer that he is to provide all engineering approvals on behalf of the District with respect to these persons or that property. 3. That the Alternate District Engineer shall report directly to the General Manager and submit his bills for services directly to the General Manager. 4. That if any plans are required to be approved, that those shall show my seal and signature as private engineer of record, and the Alternate District Engineer shall provide his approval by signing as Alternate District Engineer. That these separate approvals shall be given on the same page and in a manner that clearly shows the separate capacities of each engineer in providing their respective approvals. 5. I request that the District Clerk maintain a copy of this Declaration of Conflict of Interest, Recusal and Referral to Alternate District Engineer as a permanent record of the District or for as long as required under the District’s record retention schedule. I understand that this procedure does not allow me to enter into or influence the awarding of contracts in my official capacity in which I have a financial interest, which is a separate prohibition. (Gov. Code § 1090.) If I can provide further information about the identity of my source of income or about the scope of my assignment, please advise, and I will elaborate as necessary. Robin Hamers District Engineer File Attachments 377-379 La Perle Pl. Todd Ridgeway - CMSD District Engineer Declaration of Conflict_of Interest 052019.docx (66 KB) Subject 2. Declaration of Conflict of Interest, Recusal and Referral to Alternate District Engineer: 377-379 La Perle Place, Costa Mesa – John Todd Ridgeway Meeting Nov 21, 2019 - Board of Directors Regular Meeting Access Public Type Receive and File F. ENGINEER'S REPORTS To: Board of Directors From: Rob Hamers, District Engineer Date: November 21, 2019 Subject: #319/#320 Canyon Pump Station Rehabilitation and Force Main Replacement; Accept Improvements, File Notice of Completion, Exonerate Bonds Summary Construction of the improvements was completed on November 8, 2019, therefore, it is appropriate for the District to accept the improvements, file a notice of completion, and exonerate bonds. The project entailed refurbishing the interior of the wet well and valve vault and construction of a new 8” force main. Recommendation The Board of Directors approves the following action: 1. Accept improvements as completed and file a Notice of Completion. 2. Authorize payment of 5% retention 35 days after Notice of Completion is recorded. 3. Exonerate Labor and Material Bond 35 days after Notice of Completion is recorded and exonerate Faithful Performance Bond one year after Notice of Completion is recorded. Analysis The Canyon pump station and force main was originally scheduled to be abandoned but when the abandonment plans were terminated by the Orange County Sanitation District (OCSD), rehabilitation of the Canyon system became a priority. Engineering and field crew staff met and determined the scope of work to upgrade the facility to today’s District standards. All new stainless steel piping and new valves were added at the pump station along with new guide rails and increased corrosion protection. The new force main was installed by horizontal directional drilling (HDD), which simplified installation and lowered the cost. This is the 4 force main the District has replaced using HDD. Legal Review The attorney for the District prepared and approved the construction contract for the project. Environmental Review The replacement of a force main with a new force main of the same size for the same rate of flow as shown on the plans for Project #321 is categorically exempt under the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.) under Section 15302 as a “Class 2” project as stated under 15302(c) “Replacement or reconstruction of existing utility systems and/or facilities involving negligible or no expansion of capacity“. Financial Review The total budget for Project #319 Canyon Pump Station Rehabilitation and Force Main Replacement project is $809,520. The project to date expenses total of $681,059, including encumbrances. The remaining available budget is $128,461, which is sufficient to cover expenses incurred but not yet billed, and the retentions payable. Subject 3. #319/#320 Canyon Pump Station Rehabilitation and Force Main Replacement; Accept Improvements, File Notice of Completion, Exonerate Bonds Meeting Nov 21, 2019 - Board of Directors Regular Meeting Access Public Type Action Recommended Action The Board of Directors approves the following action: Accept improvements as completed and file a Notice of Completion. Authorize payment of 5% retention 35 days after Notice of Completion is recorded. Exonerate Labor and Material Bond 35 days after Notice of Completion is recorded and exonerate Faithful Performance Bond one year after Notice of Completion is recorded. Goals 1.0 Sewer Infrastructure 1.6 Evaluate Force Main Conditions on a Regular Basis 1.7 Pump Station Maintenance & Standardization Program th Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the November 21, 2019 Board of Directors regular meeting at District Headquarters and on District’s website. Alternative Actions 1. Refer the matter back to staff for additional information. File Attachments Notice of Completion Project #319 #320.docx (16 KB) F. ENGINEER'S REPORTS To: Board of Directors From: Rob Hamers, District Engineer Date: November 21, 2019 Subject: Inflow & Infiltration (I/I): Mendoza Pump Station Smoke Test FINDINGS Summary Orange County Sanitation District (OCSD) as well as the State Water Resources Control Board under the Waste Discharge Requirements (WDR) prohibits inflow and Infiltration (I/I) of surface and groundwater into the sewer system. Treating wastewater is costly and the addition of surface water causes OCSD to construct additional capacity at its treatments plants. I/I also negatively affects the performance of sewer systems by taking up the capacity that was designed for wastewater. The Costa Mesa Sanitary District’s (CMSD) I/I program consists of manhole plugging and sealing and has been active since the winter of 2009- 2010. The District has determined there is little to no infiltration into the system but there is inflow of surface water into the system due to flooding streets and alleys, possible illegal connections, and pool discharges. The District has plugged and sealed approximately 1,000 manholes out of 4,720 total manholes in the District. The District’s Inflow Reduction Program has previously prevented water from mid level storms from entering the system and these results have been reported to the Board and Orange County Sanitation District. The District's goal is to limit inflow to less than 2% rain ingress, which is OCSD’s goal as well. Generally, the District does not calculate inflow into the system for storms of less than 1” of rainfall due to inaccuracies in small storm calculations. However, during the last three storm events, the rainfall exceed one inch, which resulted in the ingress surpassing the 2% goal. On December 7, 2018, the rain ingress was 3.8% and on January 12, 2019 the rain ingress was 3.75%. On February 15, 2019, a storm of 2.76 inches of rainfall caused the Mendoza Pump Station to run an extra 377 minutes, equating to 361,920 gallons of rainwater in the wastewater system, which caused a rain ingress of 2.59%. The District’s other pump stations also pump stormwater, but Mendoza Station is usually the largest offender. Based on the overall results from this storm and another, District management determined that the manhole plugging and sealing from prior years needed to be re-established and that additional steps should be taken. Management decided to consider “smoke testing,” the surest method to finding illegal connections that create inflow. Recommendation Subject 4. Inflow & Infiltration (I/I): Mendoza Pump Station Smoke Test FINDINGS Meeting Nov 21, 2019 - Board of Directors Regular Meeting Access Public Type Action Fiscal Impact Yes Dollar Amount $26,950.00 Budgeted Yes Budget Source Wastewater Fund Recommended Action That the Board of Directors: 1. Direct staff to implement the recommendations cited in the attached report; and 2. Direct staff to smoke test the remainder of the Mendoza Pump Station Tributary Area in FY 2020-21 Goals 1.0 Sewer Infrastructure 1.2 Inflow Reduction Program 1.7 Pump Station Maintenance & Standardization Program That the Board of Directors: 1. Direct staff to implement the recommendations cited in the attached report; and 2. Direct staff to smoke test the remainder of the Mendoza Pump Station Tributary Area in FY 2020-21 Analysis Infiltration is groundwater (underground water) entering into sewer lines through cracks and/or separated joints in the sewer lines. Groundwater may be from storm water infiltrating down through the soil or from naturally occurring groundwater. Inflow is surface water entering through the vent holes in the cover and water entering through the annular space between the manhole ring and cover. Inflow generally occurs during storms that flood streets and may also be caused by illegal connections. An example of an illegal connection is a property owner solving his backyard flooding problem by installing a drain and connecting it to the sanitary sewer. When the District televised the sewer system from 2006-2009, only two instances of heavy infiltration (termed “gushers”) were discovered and these sources of water were immediately terminated. During the 2016-2018 televising program, there were no instances of heavy infiltration. The source of I/I water in the District’s system is inflow and this conclusion is supported by extra runtimes in the pumping stations immediately after a rain event. Inflow will occur immediately after the rain event, whereas infiltration of underground water into the sewer is delayed from the time of the storm, as the water must first percolate through the soil all the way down to the sewer system. The District’s Inflow Reduction Program is an attempt to reduce the amount of surface water entering the sewer system during winter storms. Many streets in Costa Mesa are relatively flat and flood during large storms. Standing water from curb to curb, where manholes are located, causes large volumes of water to enter the system though the vent holes and the space between the ring and cover. The cure for flooded streets is additional storm drain catch basins and pipelines, but the City has struggled with funding these improvements. Therefore, staff has used plugging and sealing manholes as the best course of action to prevent inflow. The risk in plugging and sealing manholes is the lack of oxygen circulation in the system and the inability to see a backup in the system, since a backup manifests itself through these same vent holes. The lack of oxygen causes a buildup in hydrogen sulfide, which leads to more pronounced odors and corrosion in the system. The use of smoke testing represents the District’s next step in inflow reduction. The concept is simple and works as follows: A smoke machine and blower drive smoke into the sewer main, which is usually located underground, along the center line of a street. The smoke travels up the main and up the sewer laterals, all the way into each of the residences connected to the main. Smoke will then exit through openings leading to the sewer lateral. For instance, smoke exiting through a plumbing roof vent indicates the house is connected to the system, but smoke emanating from a backyard storm drain grate indicates the homeowner is solving drainage problems by illegally connecting to the sewer system. After the testing, the District will take steps to have the illegal connections removed. The District hired ADS Environmental Services to perform the smoke testing study. The smoke testing began on October 14 through October 22, in which half of the Mendoza tributary area (24,500 lineal feet) was smoke tested (including the OC Fairgrounds). Costa Mesa Police and Fire Departments, along with the City Manager's Office, were notified in advance about the smoke testing. The results of the smoke testing and recommendations are provided in the attachment. District Engineer, Rob Hamers, will give the Board a presentation regarding the findings and recommendations. This item was discussed at the November 12, 2019 Board of Directors Study Session meeting in which the Board directed staff to bring this item back to tonight's meeting for approval consideration. Legal Review Not applicable at this time. Environmental Review Smoke testing is performed with non-hazardous smoke that will quickly dissipate into the atmosphere. Also, there is no disturbance of the environment similar to grading or construction and is not a project under CEQA or the District’s CEQA Guidelines. Financial Review There was $40,000 budgeted for the smoke testing study and the cost to perform the study was $26,950. Public Notice Process Copies of this report are on file and will be included with the agenda packet for the November 21, 2019 Board of Directors Study Session meeting and on the District’s website. Alternative Actions 1. Do not implement the recommendations cited in the attached report. 2. Do not smoke test the remainder of the Mendoza tributary area in FY 2020-21. Attachments: Smoke Testing Study Report File Attachments CMSD Mendoza Smoke Report R1.pdf (7,421 KB) I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day’s service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation. Subject 1. Orange County Sanitation District (OCSD) - (President Ferryman) Meeting Nov 21, 2019 - Board of Directors Regular Meeting Access Public Type Information I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day’s service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation. Subject 2. Santa Ana River Flood Protection Agency (SARFPA) - (Director Perry) Meeting Nov 21, 2019 - Board of Directors Regular Meeting Access Public Type Information I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day’s service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation. Subject 3. Independent Special Districts of Orange County (ISDOC) - (Secretary Schafer) Meeting Nov 21, 2019 - Board of Directors Regular Meeting Access Public Type Information I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day’s service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation. Subject 4. California Special Districts Association (CSDA) - (Secretary Schafer) Meeting Nov 21, 2019 - Board of Directors Regular Meeting Access Public Type Information I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day’s service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation. Subject 5. Special District Risk Management Authority (SDRMA) - (Director Scheafer) Meeting Nov 21, 2019 - Board of Directors Regular Meeting Access Public Type Information I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day’s service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation. Subject 6. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55, Operations Code Section 3.01.030 Meeting Nov 21, 2019 - Board of Directors Regular Meeting Access Public Type Information L. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS Subject 1. Oral Communications and Director Comments Meeting Nov 21, 2019 - Board of Directors Regular Meeting Access Public Type Discussion O. CLOSING ITEMS THE NEXT REGULAR MEETING OF THE COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS WILL BE HELD ON DECEMBER 19, 2019 at 5:30 P.M. IN THE DISTRICT'S BOARDROOM, LOCATED AT 290 PAULARINO AVENUE IN COSTA MESA. Subject 1. Adjourn Meeting Nov 21, 2019 - Board of Directors Regular Meeting Access Public Type Procedural