Loading...
2019_05_23_boardThursday, May 23, 2019 Board of Directors Regular Meeting 290 Paularino Avenue, Costa Mesa at 5:30 P.M. Public Comments: Any member of the public may address the Board. Speakers on agenda items should identify themselves to the District Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non-agenda items will be heard under Public Comments. Pursuant to State law, the Board may not discuss or take action on non-agenda items except under special circumstances. Speakers must limit their remarks to four minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any speaker out of order. Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of the agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a majority of the Board after the packet is prepared, a copy of that writing may be obtained at the District offices at 290 Paularino Avenue, Costa Mesa, California. In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II). A. OPENING ITEMS Subject 1. Call to Order - Vice President Ooten Meeting May 23, 2019 - Board of Directors Regular Meeting Access Public Type Procedural A. OPENING ITEMS Subject 2. Pledge of Allegiance - Vice President Ooten Meeting May 23, 2019 - Board of Directors Regular Meeting Access Public Type Procedural A. OPENING ITEMS Subject 3. Invocation - Director Scheafer Meeting May 23, 2019 - Board of Directors Regular Meeting Access Public Type Procedural A. OPENING ITEMS James Ferryman, President Robert Ooten, Vice President Arlene Schafer, Secretary Michael Scheafer, Director Arthur Perry, Director Subject 4. Roll Call - (If absences occur, consider whether to deem those absences excused based on facts presented for the absence – such determination shall be the permission required by law.) Meeting May 23, 2019 - Board of Directors Regular Meeting Access Public Type Procedural A. OPENING ITEMS Subject 5. Announcement of Late Communications - Unless directed otherwise by the Board of Directors, all actions shall be based on/memorialized by the latest document submitted as a late communication. Meeting May 23, 2019 - Board of Directors Regular Meeting Access Public Type Procedural A. OPENING ITEMS Subject 6. Ceremonial Matters and Presentations Meeting May 23, 2019 - Board of Directors Regular Meeting Access Public Type Procedural B. Public Comments - This time has been set aside for persons in the audience to make comments on items within the subject matter jurisdiction of the Costa Mesa Sanitary District that are not listed on this agenda. Members of the public will have the opportunity to address the Board of Directors about all other items on this agenda at the time those items are considered. Under the provisions of the Brown Act, the Board of Directors is prohibited from taking action on oral requests but may refer the matter to staff or to a subsequent meeting. The Board of Directors will respond after public comment has been received. Please state your name. Each speaker will be limited to four (4) continuous minutes. Subject 1. Public Comments Meeting May 23, 2019 - Board of Directors Regular Meeting Access Public Type Procedural C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. Subject 1. Approve Consent Calendar Meeting May 23, 2019 - Board of Directors Regular Meeting Access Public Type Action (Consent) Recommended Action That the Board of Directors approve the Consent Calendar as presented. All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. To: Board of Directors Via: Scott Carroll, General Manager From: Gina Terraneo, Management Analyst II Date: May 23, 2019 Subject: Approve the Board of Directors Study Session Minutes of April 16, 2019 Summary The recorded minutes of the April 16, 2019 Board of Directors Study Session are hereby submitted to the Board of Directors for review and approval. Analysis Attached to the staff report are the minutes for the Board of Directors Study Session on April 16, 2019. Staff Recommendation That the Board of Directors approve the meeting minutes as presented. Legal Review Not applicable. Environmental Review Consideration of public meeting minutes is an administrative matter and is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing administrative or maintenance activities.” Financial Review Not applicable. Public Notice Process Copies of this report are on file and will be included in the complete agenda packet for the May 23, 2019 Board of Directors Regular Meeting at District Headquarters and posted on the District’s website. Alternative Actions 1. Do not approve the meeting minutes as presented. 2. Direct staff to report back with more information. File Attachments Subject 2. Approve the Board of Directors Study Session Minutes of April 16, 2019 Meeting May 23, 2019 - Board of Directors Regular Meeting Access Public Type Action (Consent), Minutes Recommended Action That the Board of Directors approve the meeting minutes as presented. Minutes View Minutes for Apr 16, 2019 - Board of Directors Study Session minutes_2019_04_16_ss.pdf (69 KB) All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. To: Board of Directors Via: Scott Carroll, General Manager From: Gina Terraneo, Management Analyst II Date: May 23, 2019 Subject: Approve the Board of Directors Regular Meeting Minutes of April 25, 2019 Summary The recorded minutes of the April 25, 2019 Board of Directors Regular Meeting are hereby submitted to the Board of Directors for review and approval. Staff Recommendation That the Board of Directors approve the meeting minutes as presented. Analysis Attached to the staff report are the minutes for the Board of Directors Regular Meeting on April 25, 2019. Legal Review Not applicable. Environmental Review Consideration of public meeting minutes is an administrative matter and is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing administrative or maintenance activities.” Financial Review Not applicable. Public Notice Process Copies of this report are on file and will be included in the complete agenda packet for the May 23, 2019 Board of Directors Regular Meeting at District Headquarters and posted on the District’s website. Alternative Actions 1. Do not approve the meeting minutes as presented. 2. Direct staff to report back with more information. File Attachments Subject 3. Approve the Board of Directors Regular Meeting Minutes of April 25, 2019 Meeting May 23, 2019 - Board of Directors Regular Meeting Access Public Type Action (Consent), Minutes Recommended Action That the Board of Directors approve the meeting minutes as presented. Minutes View Minutes for Apr 25, 2019 - Board of Directors Regular Meeting minutes_2019_04_25_rm.pdf (87 KB) All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. File Attachments WARRANT RESO May 2019 Mtg.pdf (172 KB) Subject 4. Adopt Warrant Resolution No. CMSD 2019-11 Approving District Warrant Registers Meeting May 23, 2019 - Board of Directors Regular Meeting Access Public Type Action (Consent) Recommended Action That the Board of Directors adopt Warrant Resolution No. CMSD 2019-11 approving District warrants for the month of April 2019 in the amount of $1,132,376.02. All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. To: Board of Directors Via: Scott Carroll, General Manager From: Noelani Middenway, District Clerk Date: May 23, 2019 Subject: Directors' Compensation and Reimbursement of Expenses Summary The Directors' Compensation and Reimbursement of Expenses are hereby submitted to the Board of Directors for review and approval. Analysis Attached to the staff report are the Directors' Compensation and Reimbursement of Expenses. Staff Recommendation That the Board of Directors approve the compensation and reimbursement of expenses as presented. Legal Review Not applicable. Environmental Review Consideration of the compensation and reimbursement of expenses is an administrative matter and is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6. "Projects” does not include …. C. Continuing administrative or maintenance activities.” Financial Review Not applicable. Public Notice Process Copies of this report are on file and will be included in the complete agenda packet for the May 23, 2019 Board of Directors Regular Meeting at District Headquarters and posted on the District’s website. Alternative Actions 1. Do not approve the compensation and reimbursement of expenses as presented. 2. Direct staff to report back with more information. File Attachments a_compensation.pdf (238 KB) Subject 5. Approve the Directors' Compensation and Reimbursement of Expenses Meeting May 23, 2019 - Board of Directors Regular Meeting Access Public Type Action (Consent) Recommended Action That the Board of Directors approve the compensation and reimbursement of expenses as presented. b_expense_reimbursement.pdf (949 KB) All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. To: Board of Directors Via: Scott Carroll, General Manager From: Lieu Tran, Administrative Assistant II Date: May 23, 2019 Subject: Payroll Transparency Disclosure for April 2019 Summary Attached is the Payroll General Ledger Distribution Report summarizing each payroll during the month. Recommendation That the Board of Directors approve and file the report. Analysis Attached is the Payroll General Ledger Distribution Report summarizing each payroll during the month. Legal Review Not Applicable. Environmental Review Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include .... C. Continuing administrative or maintenance activities." Financial Review Sufficient funds are available in the adopted budget. Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the May 23, 2019 Board of Directors Regular meeting at District Headquarters and posted on the District’s website www.cmsdca.gov Alternative Actions Refer item back to staff with further instructions. Subject 6. Payroll Transparency Disclosure for April 2019 Meeting May 23, 2019 - Board of Directors Regular Meeting Access Public Type Action (Consent) Budgeted Yes Recommended Action That the Board of Directors approve and file the report. Goals 7.0 Finance File Attachments Payroll Transparency Disclosure April 2019.pdf (174 KB) All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. To: Board of Directors Via: Scott Carroll, General Manager From: Nabila Guzman, Management Analyst I Date: May 23, 2019 Subject: Approve the preparation of a warrant to CR Transfer in the amount of $216,249.42 for April 2019 recycling and disposal services in the May 2019 warrant register Summary This payment to CR Transfer is for the sorting of recyclables from the mixed waste and disposal of the remaining waste at the landfill. With the implementation the Organics Recycling Program adopted by the Board, this payment also includes the diverting of the organics waste to the Anaerobic Digestion facility to be recycled into fertilizer or renewable natural gas to fuel the refuse trucks. Recommendation That the Board of Directors approves the preparation of a warrant to CR Transfer in the amount of $216,249.42 for April 2019 recycling and disposal services to be ratified in the May 2019 warrant register. Analysis Below is a chart depicting the total tonnage and payments due for residential and organic waste collected in Costa Mesa and Newport Beach. Please note there was a discrepancy with billing this month, CR&R's billing system inaccurately calculated invoice totals and over billed the District by $0.25, but CMSD will be paying the actual amount owed. Costa Mesa Newport Beach Total Residential Waste $143,776.04 $3,601.00 $147,377.05 Organics $65,635.57 $3,236.81 $68,872.38 Total Payment $216,249.42 Tonnage Residential Waste 2,766.52 69.29 2,835.81 Organics 917.98 45.27 963.25 Total Tonnage 3,799.06 Legal Review Not Applicable Subject 7. Approve the preparation of a warrant to CR Transfer in the amount of $216,249.42 for April 2019 recycling and disposal services in the May 2019 warrant register Meeting May 23, 2019 - Board of Directors Regular Meeting Access Public Type Action (Consent) Recommended Action That the Board of Directors approves the preparation of a warrant to CR Transfer in the amount of $216,249.42 for April 2019 recycling and disposal services to be ratified in the May 2019 warrant register. Environmental Review Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing administrative or maintenance activities.” Financial Review Sufficient funds are available in the adopted budget to pay for the services provided. Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the May 23, 2019 Board of Directors regular meeting at District Headquarters and posted on the District’s website at www.cmsdca.gov. Alternative Actions Refer item back to staff with further instructions. All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. To: Board of Directors Via: Scott Carroll, General Manager From: Nabila Guzman, Management Analyst I Date: May 23, 2019 Subject: Accept the occupancy count as presented as 22,787 and direct staff to prepare a warrant to CR&R Environmental Services for $223,207.78 for April 2019 collection Summary Accept the occupancy count as presented using 22,787 as the correct number of active units and direct staff to prepare a warrant to CR&R Environmental Services for April 2019 collection based on this occupancy report so long as the contractor fulfills the obligations of the agreement in the amount of $223,207.78 to be ratified in the May 2019 warrant list. Recommendation That the Board of Directors accept the occupancy count as presented using 22,787 as the correct number of active units and direct staff to prepare a warrant to CR&R Environmental Services for April 2019 collection based on this occupancy report so long as the contractor fulfills the obligations of the agreement in the amount of $223,207.78 to be ratified in the May 2019 warrant list. Analysis The occupancy count is the number of residential customers that the District pays CR&R for the trash truck to stop and pick-up trash. The District pays CR&R $9.7954 per occupant, per month. Each month, new residential customers in brand-new developments contact the District to establish new trash service. District staff contacts CR&R to approve the drop-off of carts at the residence, which results in an increase in the occupancy count as shown on the attached list. Over the years, some discrepancies have occurred in the number of total occupancies. District staff has been working with CR&R to reconcile the entire list of service addresses for the past few months. As of April 30, 2019, total District occupancy was at 22,787, with thirteen (13) accounts added since the last billing period. District staff will continue to track the number of new service addresses. The payment calculation is based on the following: District's Current Rate for April 2019: 22,787 x $9.7954 =$223,207.78 Legal Review Not Applicable Subject 8. Accept the occupancy count as presented as 22,787 and direct staff to prepare a warrant to CR&R Environmental Services for $223,207.78 for April 2019 collection Meeting May 23, 2019 - Board of Directors Regular Meeting Access Public Type Action (Consent) Recommended Action That the Board of Directors accept the occupancy count as presented using 22,787 as the correct number of active units and direct staff to prepare a warrant to CR&R Environmental Services for April 2019 collection based on this occupancy report so long as the contractor fulfills the obligations of the agreement in the amount of $223,207.78 to be ratified in the May 2019 warrant list. Environmental Review Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include …. C. Continuing administrative or maintenance activities.” Financial Review Sufficient funds are available in the adopted budget to pay for the services provided. Public Notice Process Copies of this report are on file and will be included in the complete agenda packet for the May 23, 2019 Board of Directors Regular meeting at District Headquarters and posted on the District’s website. Alternative Actions Refer item back to staff with further instructions. File Attachments 2019-04-G CMSD Occupancy Report.pdf (14 KB) All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. To: Board of Directors From: Scott Carroll, General Manager Date: May 23, 2019 Subject: Contracts Signed by General Manager Summary At the January 24, 2019 Board of Directors meeting, the Board directed the General Manager to submit a list of contracts he signed during the previous month. Below are the contracts he signed in the month of April 2019. Recommendation That the Board of Directors receive and file this report Analysis Below are the contracts signed by the General Manager in the month of April 2019. Contracts: 1. Mighty Ducts Heating and Cooling Change Order - $6,465. The contractor replaced the ducts at HQ. Legal Review All contracts are reviewed and approved by District Counsel before contracts are executed. Environmental Review Providing the Board of Directors a monthly list of contracts signed by the General Manager is an administrative matter that will not result in direct or indirect physical changes in the environment and is not considered a "project". Financial Review There is adequate funding in the budget for the expenses referenced above. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the May 23, 2019 Board of Directors meeting at District Headquarters and on District website at www.cmsdca.gov Alternative Actions 1. Direct staff to report back with more information. Subject 9. Contracts Signed by General Manager Meeting May 23, 2019 - Board of Directors Regular Meeting Access Public Type Action Recommended Action That the Board of Directors receive and file this report Goals 5.0 Administrative Management C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. RESOLUTION NO. 2019-916 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT ORDERING THAT PUBLICATION OF ORDINANCE NO. 124 PROVIDING THE GENERAL MANAGER AUTHORITY FOR MINOR REFUNDS AND DISPOSAL OF SURPLUS EQUIPMENT HAS OCCURRED WHEREAS, the Board of Directors on March 28, 2019 adopted Ordinance No. 124 providing the General Manager authority for minor refunds and disposal of surplus equipment; and WHEREAS, that Ordinance was published in the Newport Beach/Costa Mesa Daily Pilot on April 5, 2019; and WHEREAS, Health and Safety Code Section 6490 provides that an order of the Board that publication has occurred is conclusive evidence that publication has properly been made; NOW, THEREFORE, the Board of Directors does hereby resolve: That it is hereby ordered and decreed that publication of Ordinance No. 124 providing the General Manager authority for minor refunds and disposal of surplus equipment has occurred. PASSED and ADOPTED on this day of 2019. _______________________________ _______________________________ Secretary, Costa Mesa Sanitary District President, Costa Mesa Sanitary District Board of Directors Board of Directors STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF COSTA MESA ) I, NOELANI MIDDENWAY, Clerk of the Costa Mesa Sanitary District, hereby certify that the above and foregoing Resolution No. 2019-916 was duly and regularly passed and adopted by said Board of Directors at a regular meeting thereof, held on the_____ day of May, 2019 by the following votes: AYES: Subject 10. Adopt Resolution No. 2019-916 Ordering that Publication of Ordinance No. 124 has Occurred Meeting May 23, 2019 - Board of Directors Regular Meeting Access Public Type Action (Consent) NOES: ABSENT: ABSTAIN: IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Costa Mesa Sanitary District, this ____ day of ___________________ 2019. _________________________________ Noelani Middenway Clerk of the Costa Mesa Sanitary District File Attachments proof_ord_124.pdf (111 KB) All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. RESOLUTION NO. 2019-917 A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT ORDERING THAT PUBLICATION OF ORDINANCE NO. 125 ESTABLISHING REGULATIONS FOR DISTRICT FACILITIES HAS OCCURRED WHEREAS, the Board of Directors on March 28, 2019 adopted Ordinance No. 125 establishing regulations for District facilities; and WHEREAS, that Ordinance was published in the Newport Beach/Costa Mesa Daily Pilot on April 5, 2019; and WHEREAS, Health and Safety Code Section 6490 provides that an order of the Board that publication has occurred is conclusive evidence that publication has properly been made; NOW, THEREFORE, the Board of Directors does hereby resolve: That it is hereby ordered and decreed that publication of Ordinance No. 125 establishing regulations for District facilities has occurred. PASSED and ADOPTED on this day of 2019. _______________________________ _______________________________ Secretary, Costa Mesa Sanitary District President, Costa Mesa Sanitary District Board of Directors Board of Directors STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF COSTA MESA ) I, NOELANI MIDDENWAY, Clerk of the Costa Mesa Sanitary District, hereby certify that the above and foregoing Resolution No. 2019-917 was duly and regularly passed and adopted by said Board of Directors at a regular meeting thereof, held on the_____ day of May, 2019 by the following votes: AYES: Subject 11. Adopt Resolution No. 2019-917 Ordering that Publication of Ordinance No. 125 has Occurred Meeting May 23, 2019 - Board of Directors Regular Meeting Access Public Type Action (Consent) NOES: ABSENT: ABSTAIN: IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Costa Mesa Sanitary District, this ____ day of ___________________ 2019. _________________________________ Noelani Middenway Clerk of the Costa Mesa Sanitary District File Attachments proof_ord_125.pdf (107 KB) All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. To: Board of Directors From: Marc Davis, District Treasurer Date: May 23, 2019 Subject: Approve the Investment Report for the Month of April 2019 Summary Attached is the Investment Report for the month of April 2019. As required by the District’s Statement of Investment Policy, the Investment Report delineates all investment activity during the month. Recommendation That the Board of Directors approve the Investment Report for the month of April 2019. Analysis This report lists the types of securities held in the District’s portfolio, the institutions from which the securities were purchased, maturity dates and interest rates as of April 30, 2019. The District’s investments are in compliance with the Statement of Investment Policy adopted by the Board at the July 26, 2018 regular meeting, as well as the California Government Code. The market values in this report were provided by our third party custodian, Pershing, LLC, except for the Local Agency Investment Fund (LAIF). The market value of LAIF was provided by the State Treasurer’s Office. It does not represent the value of the underlying securities within the pool, but rather the par or cost amount, which is the amount the District is entitled to withdraw. This reporting practice is consistent with industry standard practices for similar funds. The weighted average stated rate of return (current yield) for the District’s investment portfolio as of April 30, 2019, was 2.026%. The yield to maturity of the portfolio was 2.030%. The District’s weighted average interest rate was 39 basis points (0.385%) below the LAIF average monthly rate for April 2019 of 2.445%. The weighted average number of days to maturity for the District’s total portfolio was 475 days (1.30 years). The average duration of the underlying securities in LAIF as of April 30, 2019 was 179 days. The District’s investment portfolio is in compliance with its liquidity limitations, which requires that a minimum of 20.00% of the portfolio must mature within one year. The percentage of the portfolio maturing in less than one year as of April 30, 2019 was 43.02%. The District has adequate cash reserves necessary to meet its obligations for the next six months. A majority of the District’s cash and investments is reserved or set aside for specific purposes. A description of the various classifications of the District’s cash and investments are as follows: Solid Waste Fund: Operating Reserve - Equal to 30% of the operations budget of the Solid Waste Fund per Operations Code Section 4.030.020. The Operating Reserve can only be accessed with prior Board approval. Subject 12. Approve Investment Report for the Month of April 2019 Meeting May 23, 2019 - Board of Directors Regular Meeting Access Public Type Action (Consent) Recommended Action That the Board of Directors approve the Investment Report for the month of April 2019. Goals 7.0 Finance Designated for Revenue Dry Period - Equal to 5 months of budgeted operating expenses for the fiscal year to cover the cash deficit during the period in which the District does not receive any of its annual charges from the County of Orange. Undesignated - Remaining available cash, which is currently used for rate stabilization and payment of organics recycling costs. Wastewater Fund: Operating Reserve - Equal to 25% of the operations budget of the Wastewater Fund per Operations Code Section 4.030.020. The Operating Reserve can only be accessed with prior Board approval. Reserved for Capital Outlay - Set aside for capital improvement projects approved and budgeted by the Board, but which have not yet been completed. Designated for Revenue Dry Period - Equal to 5 months of budgeted operating expenses for the fiscal year to cover the cash deficit during the period in which the District does not receive any of its annual charges from the County of Orange. Undesignated - Remaining available cash, which is available to be appropriated by the Board. Facilities Revolving Fund - Collection of fixture fees which is a restricted revenue source and can only be used for new sewer facilities. Asset Replacement Fund - Accumulation of funds for replacement of vehicles, equipment and computers. Asset Management Fund - Accumulation of funds in accordance with the asset management model for long- term replacement of sewer pipes and related infrastructure. Legal Review Legal review is not required. Environmental Review Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6, “”Projects” does not include….C. Continuing administrative or maintenance activities.” Financial Review The portfolio was budgeted to earn an average rate of 0.900% for the year ending June 30, 2019. Through April 30, 2019, the portfolio has earned a weighted average interest rate of 1.877%. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the May 23, 2019 Board of Directors regular meeting at District Headquarters (290 Paularino Avenue) and on the District’s website at www.cmsdca.gov. Alternative Actions Refer the matter back to staff. File Attachments Investment Report - April 2019.pdf (601 KB) All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. D. PUBLIC HEARING - CONSIDERATION OF ANNUAL SOLID WASTE COLLECTION CHARGES TO BE COLLECTED WITH THE GENERAL TAXES To: Board of Directors From: Scott Carroll, General Manager Date: May 23, 2019 Subject: Presentation of Report Justifying Increases -- Public Hearing and Consideration of Annual Solid Waste Collection Charges to be Collected with the General Taxes Summary On March 12, 2019, the Board of Directors performed the following action: 1. Accepted the solid waste rate study by NBS Government Finance Group; and 2. Selected Option 2 identified in the study that will increase solid waste rates over a five-year period from the current rate of $216.00 annually or $18.00 a month to $289.20 annually or $24.10 a month by Fiscal Year 2023-24. Option 2 will eliminate the solid waste deficit in five years. 3. Directed staff to prepare and mail Proposition 218 Notice to all CMSD property owners receiving solid waste services at least 45 days prior to a scheduled public hearing; and 4. Schedule a public hearing on May 23, 2019 to consider adopting new solid waste rates. Tonight, the Board will open a public hearing to hear and consider all public comments regarding the charges, but only written protests submitted prior to the close of the public hearing will be considered when determining whether a majority protest against the higher charges exists. It is District policy that four affirmative votes from Board of Directors are required to impose new charges. However, there will be three Board members attending tonights meeting, so tonight the Board will determine whether a majority protest occurred and if no majority protest exist, staff will bring back a resolution for the Board to consider adopting on June 27, 2019 that confirms the new solid waste charges in FY 2019-20. Recommendation That the Board of Directors: 1. Determine whether a majority protest occurred for increasing the solid waste charge. 2. If there is not a majority protest, direct staff to return on June 27, 2019 with a resolution confirming the charges; and 3. Direct the District Clerk to Notice a Public Hearing for the Imposition of the Charges on the Tax Roll. Analysis In 2015, the District's Curbside Organics Recycling Program began where green waste and food scraps are collected and converted into Renewable Natural Gas by using anaerobic digestion technology. The new program was implemented without increasing the solid waste charge for solid waste collection services. For the past four years, the Solid Waste Fund has been operating at a deficit, but due to excess money in the Solid Waste Reserve Fund, the District was able to balance the deficit spending. By next fiscal year Subject 1. A. Presentation of Report Justifying Increases -- Public Hearing and Consideration of Annual Solid Waste Collection Charges to be Collected with the General Taxes Meeting May 23, 2019 - Board of Directors Regular Meeting Access Public Type Action Fiscal Impact Yes Recommended Action That the Board of Directors: 1. Determine whether a majority protest occurred for increasing the solid waste charge; and 2. If there is not a majority protest, direct staff to return on June 27, 2019 with a resolution confirming the charges; and 3. Direct the District Clerk to Notice a Public Hearing for the Imposition of the Charges on the Tax Roll. Goals 2.00 Solid Waste (2019-20), there will not be enough money in the Solid Waste Reserve Fund to cover all the deficit spending in the Solid Waste Program, so the annual solid waste charge of $216.00 will need to be increased for the first time in fifteen years. The District hired NBS Government Finance Group to perform a feasibility study to determine a fair and equitable charge increase that will cover all costs associated to the District's Solid Waste Program as well as increasing the balance of the Solid Waste Reserve Fund. The consultant developed two options that included tier and flat charges. Attached is a copy of the study. Both options were presented to the Citizens Advisory Committee on January 9 and February 13, 2019 and to the Board of Directors on February 12 and March 12, 2019. On March 12, the Board selected a flat charge increase over a five-year period that will increase from $216.00 to $289.20 annually by Fiscal Year 2023-24. In addition, the Board directed staff to prepare a mailed Proposition 218 Notice to all CMSD property owners receiving solid waste collection services at least 45 days prior to a scheduled public hearing and the Board scheduled the public hearing to occur on May 23, 2019. Proposition 218 Proposition 218 was passed by the voters in 1996 and imposes substantive and procedural requirements on the District with respect to increasing any charges. Regarding the substantive provisions of Proposition 218, the law provides that each “property related charge” must meet the following tests: 1. Revenues derived from the fee or charge must not exceed the funds required to provide the property related service. 2. Revenue from the fee or charge must not be used for any purpose other than that for which the fee or chare is imposed. 3. The amount of a fee or charge imposed upon any parcel or person as an incident of property ownership must not exceed the proportional cost of the service attributable to the parcel. 4. The fee or charge may not be imposed for service unless the service is actually used by, or immediately available to, the owner of the property in question. Fees or charges based on potential or future use of a service are not permitted. Standby charges must be classified as assessments and must not be imposed without compliance with the proportionally requirement for assessments. 5. No fee or charge may be imposed for general governmental services such as police, fire, ambulance, or libraries, where the service is available to the public in substantially the same manner as it is to property owners. This report has been made available to the public for their review. Once that report has been presented, the Board should ask any questions of staff and then ask the District Clerk to provide the status report on whether any protests have been received. The District Clerk has provided notice by mail to all parcels subject to the charges. The law provides that if written protests are presented by a majority of the owners of the parcels, the charges may not be imposed. Since only written protests can be considered, staff has developed forms for the use of the protesting owners so that any person wishing to protest tonight can have their vote counted. There are 18,234 parcels that are subject to the charges being considered tonight. If there is not a sufficient protest, the Board may consider whether or not to impose the charge and adopt a resolution on June 27, 2019. The proposed solid waste charge for 2019-20 is $224.88 per dwelling unit for the 2019-20 annual solid waste collection charge for basic service. The charge meets the substantive requirements of Proposition 218 as follows: 1. Revenues derived from the fee or charge do not exceed the funds required to provide the solid waste collection service. The charges are calculated by adding together the cost of components necessary to provide the service and then apportioning this to those receiving solid waste collection services. No components other than those directly related to providing the service are used to establish the charge. The components include solid waste collection, disposal, recycling, education and special programs, and administration. 2. Revenue from the fee or charge is not used for any purpose other than for which the fee or charge is imposed. The revenue is to be used only for the components of providing solid waste collection services as outlined in Paragraph 1 above and as identified in the District’s yearly budget. 3. The amount of a fee or charge imposed upon any parcel or person as an incident of property ownership does not exceed the proportional cost of the service attributable to the parcel. The amount of the yearly charge is determined by dividing the costs of all components of providing the basic collection service by the number of parcels receiving service, as the vast majority of parcels produce an approximately equal amount of solid waste and all parcels enjoy the benefits of the public education and have an opportunity to participate in the special programs. Basic collection service is two mixed waste carts and two organics carts. Property owners that exceed basic service by having more than two mixed waste carts and/or two organics carts pay added charges in addition to the basic service. The added charges are not collected with the general taxes. 4. The fee or charge may not be imposed for service unless the service is actually used by, or immediately available to, the owner of the property in question. Fees or charges based on potential or future use of a service are not permitted. Standby charges must be classified as assessments and must not be imposed without compliance with the proportionally requirement for assessments. The charge is not imposed for service unless the service is actually used by, or immediately available to, the owner of the property in question. Properties not receiving solid waste collection service or that receive service from other entities providing solid waste collection, are not charged. 5. No fee or charge may be imposed for general governmental services such as police, fire, ambulance, or libraries, where the service is available to the public in substantially the same manner as it is to property owners. No fee or charge is imposed for general governmental services such as police, fire, ambulance, or libraries, but is only imposed for solid waste collection services. The District provides only solid waste collection and wastewater collection service and all charges collected for solid waste collection are used only for that purpose. Legal Review District Counsel has reviewed and approved this staff report. If, a majority protest does not occur, then District Counsel will prepare a resolution for the Board to consider adopting on June 27, 2019. Environmental Review Consideration of a solid waste charge increase is an administrative matter and not a disturbance of the environment similar to grading or construction and not a project under CEQA or the District’s CEQA Guidelines. Financial Review If a majority protest does not occur at the public hearing, the proposed charge of $224.88 per dwelling unit will generate $5,165,000 in revenue in FY 2019-20. Even though revenues will increase by $440,000 it will not be enough to balance the 2019-20 Solid Waste Budget. Money from the Solid Reserve Fund will be used to balance the budget. By Fiscal Year 2023-24, the solid waste charge will be enough to balance the Solid Waste Budget and generate additional revenues to increase the balance of the Solid Waste Reserve Fund, which will be used to stabilize the solid waste charge in future years. Public Notice Process Copies of this report are on file and will be included in the complete agenda packet for the May 23, 2019 Board of Directors regular meeting at District Headquarters and posted on the District’s website. Alternative Actions 1. If a majority protest occurs at the public hearing, direct staff to bring back recommended expenditure reductions for the Solid Waste Program. File Attachments NBS Final Rate Study Report 05.10.19.pdf (2,346 KB) D. PUBLIC HEARING - CONSIDERATION OF ANNUAL SOLID WASTE COLLECTION CHARGES TO BE COLLECTED WITH THE GENERAL TAXES Subject 2. B. Open Public Hearing Meeting May 23, 2019 - Board of Directors Regular Meeting Access Public Type D. PUBLIC HEARING - CONSIDERATION OF ANNUAL SOLID WASTE COLLECTION CHARGES TO BE COLLECTED WITH THE GENERAL TAXES Subject 3. C. Close Public Hearing Meeting May 23, 2019 - Board of Directors Regular Meeting Access Public Type D. PUBLIC HEARING - CONSIDERATION OF ANNUAL SOLID WASTE COLLECTION CHARGES TO BE COLLECTED WITH THE GENERAL TAXES Subject 4. D. Determination Regarding Whether a Majority Protest Occurred Meeting May 23, 2019 - Board of Directors Regular Meeting Access Public Type E. GENERAL MANAGER'S REPORTS To: Board of Directors Via: Scott Carroll, General Manager From: Kaitlin Tran, Finance Manager Date: May 23, 2019 Subject: Preliminary Budget Review For FY 2019-2020 and FY 2020-2021 Summary The following represents staff’s proposed preliminary Biennial Budget for the Fiscal Years 2019-2020 and 2020-2021. Staff is requesting direction from the Board on the attached preliminary budget. The two-year budget will be brought back with the Board's recommendations incorporated to the June 2019 Study Session meeting. Staff will be requesting adoption of the two-year budget on June 27, 2019. On May 14, 2019, staff presented the preliminary Biennial Budget to the Board for review and comments. The preliminary budget is being presented again tonight to ensure the public has an opportunity to review and comment on the proposed spending plan for the next two years and to give the Board an opportunity to ask additional questions or inquire more information, if needed. Recommendation That the Board of Directors provide feedback to staff regarding the proposed FY 2019-20 and FY 2020-21 Budgets Analysis Preliminary Budget FY 2019-2020: The total preliminary budget for FY 2019-2020 is $12,447,000. The Solid Waste Fund preliminary budget of $6,512,000 assumes that expenses will exceed revenues by $584,000 creating a deficit which will require the use of reserves to balance the budget. This deficit was planned to reduce reserves in the Solid Waste Fund when the Board lowered the annual rate from $239.41 in fiscal year 2013-2014 to the current rate of $216. In addition to lowering the annual rate, the Board of Directors voted to implement the Organics Program effective July 1, 2015 without increasing rates to further reduce reserves. The Solid Waste Fund has been operating at a deficit, therefore, the Board decided to conduct a solid waste rate study. Based on the rate study conducted, the Board of Directors recommended a five-year rate structure that will increase revenues and eliminate the deficit spending. A public hearing is scheduled for May 23, 2019 to determine whether there is a majority protest of the proposed rate increase by property owners, in accordance with Proposition 218 guidelines. If a majority protest does not exist, the Board will consider adopting the five-year rate structure on June 27, 2019, which will be as follows: Current Rate 2018-19 - $216 annually or $18.00 a month Proposed 2019-20 - $224.88 annually or $18.74 a month 2020-21 - $240.60 annually or $20.05 a month 2021-22 - $257.40 annually or $21.45 a month 2022-23 - $272.88 annually or $22.74 a month 2023-24 - $289.20 annually or $24.10 a month Subject 1. Preliminary Budget Review For FY 2019-2020 and FY 2020-2021 Meeting May 23, 2019 - Board of Directors Regular Meeting Access Public Type Discussion Goals 7.2 Develop a long term CIP 7.1 Perform long term solid and liquid waste rate projections 7.0 Finance The Wastewater Fund reflects a balanced budget of $5,935,000. The fiscal year 2017-2018 was the last year of the five-year 2% rate increase from the 2012 Sewer Rate Study adopted by the Board. The District is not planning to increase wastewater rates for the next two years. Wastewater revenue is projected to increase slightly due to an increase in new accounts during the year. This preliminary budget included the Class and Compensation Study and the Cost of Living Adjustment (COLA) to salaries equal to the February to February Consumer Price Index (CPI) for the Los Angeles-Long Beach-Anaheim area of 2.5% the Board of Directors approved on April 25, 2019. CR&R submitted a 5.8% CPI rate increase request on March 29, 2019. Per section 3.4 of the 2018 CR&R contract, hauler rates may be considered for a Consumer Price Index (CPI) adjustment every two years during the term of the agreement. The hauler may request a two-year CPI adjustment using prior years' data to be applied for the two future years. Per the contract, CPI increases are not automatic and need Board of Directors approval. The District is in the process of auditing the hauler's revenues to verify CR&R’s profit margin before the Board of Directors to approve or to reject the rate increase requested. While waiting on the Board of Director’s approval in June 2019, for budgeting purposes the preliminary budget included the maximum 5.8% rate increase. Staff is requesting Capital Outlay funds total budget of $138,000 for the continuation of replacement and upgrades to District's servers and software, replacement of two rooftop air condition units and a new Superintendent truck. Preliminary Budget FY 2020-2021: The total preliminary budget for FY 2020-2021 is $12,571,000. The Solid Waste Fund preliminary budget of $6,626,000 assumes that expenses will exceed revenues by $317,000 thus creating a deficit which will require the use of reserves to balance the budget. This will be the second year of a five-year rate increase. As mentioned previously, wastewater rate is stabilized until the rate study is conducted in the future. Wastewater revenue is projected to increase slightly due to an increase of new accounts during the year. The fiscal year 2020-2021 preliminary budget included the reclassification of the Engineering Technician to Engineering Technician/Construction Inspector as the Board of Directors approved in the Class and Compensation study on April 2019. In addition, staff included an estimate for the Cost of Living Adjustment (COLA) to salaries of 2.5% for budgeting proposes. Staff is requesting Capital Outlay funds total budget of $119,000 for the continuation of replacement and upgrades to District's servers and software and a new electric car for the Engineering Technician/Construction Inspector. Capital Improvement Projects: Staff is requesting $1,755,000 and $1,567,000 for Capital Improvement Projects for fiscal years 2019-2020 and 2020-2021, respectively. As shown on the attached Capital Improvement Project Summary, there are six projects which will not be complete by June 30, 2019, therefore staff will request that they be carried forward. Legal Review Not applicable. Environmental Review Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include …. C. Continuing administrative or maintenance activities.” Financial Review Please see the attached reports for a more detailed information. Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the May 23, 2019 Board of Directors Regular meeting at District Headquarters and posted on the District’s website www.cmsdca.gov Alternative Actions 1. Refer the matter back to staff for additional information. File Attachments Attachment A- Preliminary Budget FY 2019-2020.pdf (147 KB) Attachment B- Preliminary Budget FY 2020-21.pdf (116 KB) Attachment C- Preliminary CIP.pdf (48 KB) E. GENERAL MANAGER'S REPORTS To: Board of Directors Via: Scott Carroll, General Manager From: Kaitlin Tran, Finance Manager Date: May 23, 2019 Subject: Adopt Resolution No. 2019-918 Certifying To the Board of Supervisors and County Auditor a Statement of Delinquent and Unpaid Charges for Sewer and Other Services and Requesting Collection with the Annual Taxes Imposing a Lien. Summary In 2016 Costa Mesa Sanitary District (the District) and CR&R had a discrepancy in the occupancy accounts and billing. The process started when the District’s Finance Department noticed the District was paying CR&R more for occupancy accounts than what were charged on the assessments. Staff audited records from CR&R and the District’s accounting system. Staff also visited addresses to verify solid waste carts. As a result, it was determined that the District has been providing solid waste and wastewater services to 95 addresses but property owners were not being charged on their property tax assessments. The majority of the addresses are residential and the others are commercial. Some addresses have been receiving free services for over four years. However, the District has a time limitation of back-charge of three years plus the current year. Recommendation That the Board of Directors approve Resolution No. 2019-918 Certifying To the Board of Supervisors and County Auditor a Statement of Delinquent and Unpaid Charges for Sewer and Other Services and Requesting Collection with the Annual Taxes Imposing a Lien. Analysis Findings for these addresses to dropped out during the assessments process includes: 1. Number of units for homes were incorrect in the District’s system. For example, instead of three units the District’s system listed only one unit and CR&R has been charging for three units. 2. New homes were purchased and paid a prorated fee to initiate services but the accounts were not added to the assessments because the assessor’s parcel number (APN) was not available at the time of the assessment process. 3. Addresses listed as exempt when they should not have been. In February 2018, staff notified the owners of these properties by sending a letter, an invoice and previous years property tax bills. Instead of collecting a onetime payment, the District offered payment plans. Property owners were able to make payments from February 2018 to December 31, 2018 for the amount owed and if unpaid amounts were not received by the due date they would be placed on fiscal year 2019-20 assessments. Legal Review Staff submitted the matter to District Counsel who prepared the resolution and recommends adoption. Environmental Review Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities Subject 2. Adopt Resolution No. 2019-918 Certifying To the Board of Supervisors and County Auditor a Statement of Delinquent and Unpaid Charges for Sewer and Other Services and Requesting Collection with the Annual Taxes Imposing a Lien Meeting May 23, 2019 - Board of Directors Regular Meeting Access Public Type Action Recommended Action That the Board of Directors approve Resolution No. 2019-918 Certifying To the Board of Supervisors and County Auditor a Statement of Delinquent and Unpaid Charges for Sewer and Other Services and Requesting Collection with the Annual Taxes Imposing a Lien. Goals 7.0 Finance which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 “Projects” does not include …. C. Continuing administrative or maintenance activities.” Financial Review As of December 31, 2018, a total of $28,367.04 is still outstanding. Exhibit "A" outlines the detail by addresses. Three addresses shown below had made arrangements with the District to extend the due date. These addresses are not on Exhibit A. Wastewater Solid Waste Total Total Amount to Collect $13,056.04 $82,678.35 $95,734.39 Paid as of 12/31/2018 (9,747.78)(51,304.35)(61,052.13) Total on Payment Plan (1,347.22)(4,968.00)(6,315.22) Unpaid amount as of 12/31/18 $1,961.04 $26,406.00 $28,367.04 Payment Plan - Extended Due Date APN Street No. Street Name Owner Name Wastewater Due Wastewater Balance Solid Waste Due Solid Waste Balance 426- 201- 09 222 20th St Lange Family Trust $629.64 $157.64 $2,592.00$864.00 425- 334- 13 225 16th St Christopher D Miller $717.58 $284.76 $1,728.00$649.42 936- 030- 44 178 B 22nd St John J Coute $0.00 $0.00 $648.00 $98.00 $1,347.22 $442.40 $4,968.00$1,611.42 Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the May 23, 2019 Board of Directors Regular meeting at District Headquarters and posted on the District’s website www.cmsdca.gov Alternative Actions 1. Refer the matter back to staff. File Attachments 2019-0514 CMSD Resolution Certfiying Delinquencies.pdf (64 KB) Exhibit A - Redacted.pdf (89 KB) Administrative File Attachments Exhibit A.pdf (86 KB) E. GENERAL MANAGER'S REPORTS To: Board of Directors From: Scott Carroll, General Manager Date: May 23, 2019 Subject: Consider Creating a Policy Review Ad Hoc Committee and Appoint Two Board Members to Serve on the Committee Summary Every so often, the Board of Directors will form a temporary ad hoc committee to review District policies and ordinances to ensure the documents are up to date with existing laws and District procedures. The last time the Board formed an ad hoc committee to review policies and ordinances was in 2015. Secretary Schafer and Director Perry served on the 2015 Ad Hoc Committee. Recommendation That the Board of Directors create a Policy Review Ad Hoc Committee and Appoint Two Board Members to Serve on the Committee Analysis The Costa Mesa Sanitary District has three policy manuals. 1. The Administrative Regulations, which are internal procedures for administrative operations. The procedures apply to staff only. The General Manager has the authority to approve new and/or amended administrative polices, in accordance with Operations Code Section 3.02.060. 2. The Operations Code are local laws adopted by the Board of Directors and it’s these codes that govern CMSD. The Operations Code applies to staff, the Board of Directors and CMSD residents. 3. The Employee Handbook is a book of rules, policies and procedures regarding personnel matters such as recruitment, compensation and benefits, behavior standards and safety measures. The General Manager has authority to amend some policies in the handbook, but portions of the handbook are approved by the Board as well (e.g. compensation and benefits). The Committee will review all three manuals and report back to the Citizens Advisory Committee (CAC), and eventually the Board, with their recommended amendments, if any. On May 16, 2019, the CAC appointed two members to serve on the Committee. Staff will provide the names of the appointed CAC members at tonight's meeting. Legal Review Not applicable at this time; however, District Counsel will provide comments to the Committee's suggested amendments. Environmental Review Revising subject documents is an administrative matter and is categorically exempt under the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include …. C. Continuing administrative or maintenance activities.” Financial Review There are not financial impacts to the District for reviewing and updating District policies and ordinances. Public Notice Process Subject 3. Consider Creating a Policy Review Ad Hoc Committee and Appoint Two Board Members to Serve on the Committee Meeting May 23, 2019 - Board of Directors Regular Meeting Access Public Type Action Recommended Action That the Board of Directors create a Policy Review Ad Hoc Committee and Appoint Two Board Members to Serve on the Committee Goals 5.0 Administrative Management 5.4 Review and maintain Operations Code, policies and Administrative Regulations Copies of this report are on file and will be included with the complete agenda packet for the May 23, 2019 Board of Directors regular meeting at District Headquarters and posted on the District’s website. Alternative Actions 1. Direct staff to report back with more information. E. GENERAL MANAGER'S REPORTS To: Board of Directors From: Scott Carroll, General Manager Date: May 23, 2019 Subject: Consider Approving Amendment to Robin Hamers & Associates Agreement for Construction Inspection Services Summary On April 25, 2019, the Board of Directors directed staff to bring back an amendment to Robin Hamers & Associates Agreement for construction inspection services. Attached is the Amendment. Recommendation That the Board of Directors approve the Amendment to Robin Hamers & Associates Agreement for construction inspection services Analysis The attached agreement identifies the distinction between public works and private inspections because the rates differ for each. Public works inspections requires prevailing wage, so RBH hourly rate for public works inspections is $98.00 an hour. Currently, the California prevailing wage rate for construction inspection at 74.90 an hour. Private projects do not require prevailing wage for construction inspection. RBH hourly rate for inspecting private projects is $65.00 an hour. The Amendment also stipulates that RBH will mentor and transfer of knowledge construction inspection services to the District's Engineering Technician position for one year or longer. The Engineering Technician is in training to be a public works construction inspector. It is anticipated by FY 2020-21 the Engineering Technician will complete his training and will be a certified inspector qualified to inspect public works projects. By then, RBH will primarily be inspecting private projects, but will occasionally provide public works inspections when the District's Engineering Technician/Construction Inspector is on leave. Legal Review District Counsel prepared the Second Amendment for approval consideration. Environmental Review Construction Inspection is an administrative matter, which will not result in direct or indirect physical changes to the environment similar to grading or construction and is not considered a project under CEQA. Financial Review RBH hourly rate for public works inspections is $98.00 an hour and for private projects RBH hourly rate is $65.00 an hour. The current hourly rate for construction inspection services, provided by AndersonPenna, is $125.00 an hour, so the hourly rate will decrease substantially if the Second Amendment is approved by the Board. Subject 4. Consider Approving Amendment to Robin Hamers & Associates Agreement for Construction Inspection Services Meeting May 23, 2019 - Board of Directors Regular Meeting Access Public Type Action Fiscal Impact Yes Budgeted Yes Recommended Action That the Board of Directors approve the Amendment to Robin Hamers & Associates Agreement for construction inspection services Goals 1.0 Sewer Infrastructure 3.00 Partnerships 5.0 Administrative Management 6.0 Personnel/Organizational Management Public Notice Process Copies of this report are on file and will be included in the complete agenda packet for the May 23, 2019 Board of Directors regular meeting at District Headquarters and posted on the District’s website at www.cmsdca.gov. Alternative Actions 1. Do not approve the Second Amendment. 2. Director staff to report back with more information. File Attachments RBH 2nd Amendment.pdf (710 KB) E. GENERAL MANAGER'S REPORTS To: Board of Directors Via: Scott Carroll, General Manager From: Gina Terraneo, Management Analyst II Date: May 23, 2019 Subject: Consider Approving the Priceless Pet Rescue Contribution Program Application Summary On April 15, 2019, the District received a Contribution Application from Priceless Pet Rescue to provide a monetary sponsorship for the 6th Annual Pack Walk event at TeWinkle Park in Costa Mesa. Recommendation That the Board of Directors: 1. Establish the purpose CMSD is trying to serve as a contributor to Priceless Pet Rescue; and 2. Describe how the expenditures will advance CMSD’s purpose; and 3. Consider contributing $250 to have a booth at the Priceless Pet Rescue PACK WALK 2019 event to promote the District's special solid waste and wastewater programs. Analysis According to the procedures implemented on July 31, 2013, the Board of Directors must do the following in order to determine if a contribution should be made: Establish the purpose the District is trying to serve by contributing. This purpose must be established as one of the District’s statutory powers or a power that would be incidental to those purposes. For example, District purposes include properly treating sewage, preventing SSOs, and recycling. Describe how the contribution will advance the District's purpose. About Priceless Pet Rescue & the Pack Walk Event: Under an agreement with the City, Priceless Pet Rescue opened "The Orphanage" as the official animal adoption center of the City of Costa Mesa in January of 2019. This is Priceless Pet Rescue's 4th adoption center, and it is a non-profit, no-kill rescue center that relies 100% on donations and fundraising. To celebrate the center's opening, Priceless Pet Rescue is hosting its 6th Annual Pack Walk in TeWinkle Park in Costa Mesa. It is their premier fundraising event of the year, and they hope to have up to 500 attendees. Funds raised by the event will be used to help raise capital for the expansion and improvements of Priceless Pet Rescue's adoption centers and services, as well as provide full-time care for unwanted, neglected, and abandoned animals. In Costa Mesa, there is a need for the construction of an outdoor play yard and a large van to transport animals to adoption events. Sponsorship Request: Priceless Pet Rescue originally submitted a request for a sponsorship of $5,000; however, this amount exceeds the available funding in the District's sponsorship accounts. District staff contacted Priceless Pet Rescue and they agreed to offer the District a booth at the Subject 5. Consider Approving the Priceless Pet Rescue Contribution Program Application Meeting May 23, 2019 - Board of Directors Regular Meeting Access Public Type Action Budget Source 10-100100-4420 & 20-100100-4420 (Public Information/Education/Community Promotions Sponsorships) Recommended Action That the Board of Directors: 1. Establish the purpose CMSD is trying to serve as a contributor to Priceless Pet Rescue; and 2. Describe how the expenditures will advance CMSD’s purpose; and 3. Consider contributing $250 to have a booth at the Priceless Pet Rescue PACK WALK 2019 event to promote the District's special solid waste and wastewater programs. event with the lowest sponsorship about of $250. This sponsorship would also include mentions on their social media and newsletter. Additionally, the District offered to provide event recycling receptacles for the event, which will be coordinated by CR&R. Recommended Purpose: If the Board wishes to sponsor this event, a finding can be made that the contribution will advance the District's purposes of recycling and proper disposal of waste. By hosting a District booth at the event, District staff can provide attendees with compostable pet waste bags and share information about the District's Organics Recycling Program and the Medication drop box. Pet waste can be disposed of in the Organics Recycling Cart and expired/unwanted pet medications can be safely disposed of in the District's Medication drop box. Legal Review Not applicable. Environmental Review The consideration of a monetary contribution to a non-profit organization to be used as a vehicle for promoting the District is an administrative matter and is not a disturbance of the environment, similar to grading or construction, and is not a project under CEQA or the District’s CEQA Guidelines. Financial Review Currently, there are sufficient funds available in the FY 2018-19 Solid Waste and Wastewater Public Information/Education/Community Promotions Sponsorships accounts for a $250 contribution. A total of $8,000 is budgeted for sponsorships during FY 2018-2019 and the District has a total of $3,481.29 remaining. Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the May 23, 2019 Board of Directors Regular Board Meeting at District Headquarters and posted on the District’s website. Alternative Actions 1. Do not approve the contribution of $250. 2. Approve an alternative contribution amount. 3. Refer the matter back to staff. File Attachments contribution_program_application_Priceless Pets 2019.pdf (267 KB) PPR packwalk sponsor letter 2019.pdf (122 KB) PPR Fact Sheet & Adoption stats 2019.pdf (215 KB) PPR - Sponsorship Agreement 2019.pdf (144 KB) E. GENERAL MANAGER'S REPORTS To: Board of Directors Via: Scott Carroll, General Manager From: Gina Terraneo, Management Analyst II Date: May 23, 2019 Subject: Consider Approving the Costa Mesa High School Football Boosters Contribution Program Application Summary On April 22, 2019, the District received a Contribution Application from the Costa Mesa High School (CMHS) Mustang Football Boosters to sponsor a banner for the 2019-2020 school year. The Boosters are seeking a monetary contribution of $500-$1,000 to hang 1-2 stadium banners on the CMHS campus. Last school year, the District sponsored one Organics Recycling Program banner at Mustangs Field (pictured in Attachment C). District staff has designed a new Organics Recycling Banner (Attachment D) to potentially replace the old banner. Recommendation That the Board of Directors: 1. Establish the purpose CMSD is trying to serve as a contributor to the Costa Mesa High Football Boosters; and 2. Describe how the expenditures will advance CMSD’s purpose; and 3. Consider contributing $500 to hang a new Organics Recycling Program banner at Mustangs field. Analysis According to the procedures implemented on July 31, 2013, the Board of Directors must do the following in order to determine if a contribution should be made: Establish the purpose the District is trying to serve by contributing. This purpose must be established as one of the District’s statutory powers or a power that would be incidental to those purposes. For example, District purposes include properly treating sewage, preventing SSOs, and recycling. Describe how the contribution will advance the District's purpose. As stated in Attachment A, the Costa Mesa Football Boosters are requesting $500-$1,000 for a stadium banner or banners. Below are the details of the banner sponsorship opportunities: DonationBanner Details $500 Banner inside stadium for the entire school year & listing on website Subject 6. Consider Approving the Costa Mesa High School Football Boosters Contribution Program Application Meeting May 23, 2019 - Board of Directors Regular Meeting Access Public Type Action Dollar Amount $500.00 Budget Source 10-100100-4420 (Public Information/Education/Community Promotions Sponsorships) Recommended Action That the Board of Directors: 1. Establish the purpose CMSD is trying to serve as a contributor to the Costa Mesa High Football Boosters; and 2. Describe how the expenditures will advance CMSD’s purpose; and 3. Consider contributing $500 to hang a new Organics Recycling Program banner at Mustangs field. Goals 4.0 Community Outreach & Communications 3.2 Strengthen our ties with local governments, Special districts and educational institutions 3.00 Partnerships $1,0000 2 banners - one inside stadium and one on the fence facing Arlington for the entire school year, plus listing on the website and social media posts The banners are displayed for the entire school year, and they are taken down during the summer. If the Board wishes to sponsor this banner, the Board can make a finding that the contribution will advance the District's purpose of recycling by promoting the Organics Recycling Program with a banner that includes messaging to encourage use of the Organics Recycling Cart to recycle green waste and food scraps. Due to the District's limited Sponsorship budget, staff is recommending a $500 sponsorship of a single banner in Mustangs Field. The banner would promote District messaging at Mustangs Field, which hosts highly attended sporting events throughout the school year. In past years, the District has used the design shown in Attachment C to promote the Organics Recycling Program. This image encourages residents to recycle their food scraps and green waste through the Organics Recycling Program. The banner also directs residents to the District's Organics Recycling Program webpage to learn more about the program. If the Board of Directors approves the sponsorship of a banner, District staff is proposing to use the newly designed artwork (Attachment D), which delivers similar messaging and updated images. Legal Review Not applicable. Environmental Review The consideration of a monetary contribution to a non-profit organization to be used as a vehicle for promoting the District is an administrative matter and is not a disturbance of the environment, similar to grading or construction, and is not a project under CEQA or the District’s CEQA Guidelines. Financial Review Currently, there are sufficient funds available in the FY 2018-19 Sold Waste Public Information/Education/Community Promotions Sponsorships account for a $500 contribution. A total of $4,000 is budgeted for sponsorships during FY 2018-2019 and the District has a total of $1,132.22 remaining in this account. Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the May 23, 2019 Board of Directors Regular Board Meeting at District Headquarters and posted on the District’s website. Alternative Actions 1. Do not approve the contribution of $500. 2. Approve an alternative contribution amount. 3. Refer the matter back to staff. File Attachments A - Contribution Applicaton.pdf (1,712 KB) B - CMHS Mustangs Sponsorship Form.pdf (142 KB) C - Current Banner.jpg (5,441 KB) D - Proposed Banner Artwork.pdf (2,389 KB) F. ENGINEER'S REPORTS To: Board of Directors From: Rob Hamers, District Engineer Date: May 23, 2019 Subject: Capital Improvement Projects Status Report Summary Attached is a summary of the Capital Improvement Project activities during the month. Recommendation That the Board of Directors receive and file the report. Analysis Attached are nine capital improvement projects that are in progress or will soon begin. Legal Review Not Applicable. Environmental Review Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include …. C. Continuing administrative or maintenance activities.” Financial Review Sufficient funds are available in the adopted budget. Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the May 23, 2019 Board of Directors Regular meeting at District Headquarters and posted on the District’s website www.cmsdca.gov Alternative Actions 1. Refer item back to staff with further instructions. File Attachments CIP Monthly Status Report - May 2019.pdf (494 KB) Subject 1. Receive and File the Monthly Capital Improvements Project Status Report Meeting May 23, 2019 - Board of Directors Regular Meeting Access Public Type Action, Receive and File Recommended Action That the Board of Directors receive and file the report. Goals 4.7 Demonstrate outstanding efforts in transparency 7.2 Develop a long term CIP 1.6 Evaluate Force Main Conditions on a Regular Basis 1.10 Abandon five pump stations on the west side in conjunction with Orange County Sanitation District companion project 1.0 Sewer Infrastructure 1.1 Manhole Cover Maintenance Program 1.4 System Wide Sewer Replacement and Repair Program I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day’s service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation. Subject 1. Orange County Sanitation District (OCSD) - (President Ferryman) Meeting May 23, 2019 - Board of Directors Regular Meeting Access Public Type Information I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day’s service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation. Subject 2. Santa Ana River Flood Protection Agency (SARFPA) - (Director Perry) Meeting May 23, 2019 - Board of Directors Regular Meeting Access Public Type Information I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day’s service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation. Subject 3. Independent Special Districts of Orange County (ISDOC) - (Secretary Schafer) Meeting May 23, 2019 - Board of Directors Regular Meeting Access Public Type Information I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day’s service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation. Subject 4. California Special Districts Association (CSDA) - (Secretary Schafer) Meeting May 23, 2019 - Board of Directors Regular Meeting Access Public Type Information I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day’s service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation. Subject 5. Special District Risk Management Authority (SDRMA) - (Director Scheafer) Meeting May 23, 2019 - Board of Directors Regular Meeting Access Public Type Information I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day’s service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation. Subject 6. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55, Operations Code Section 3.01.030 Meeting May 23, 2019 - Board of Directors Regular Meeting Access Public Type Information L. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS Subject 1. Oral Communications and Director Comments Meeting May 23, 2019 - Board of Directors Regular Meeting Access Public Type Discussion O. CLOSING ITEMS THE NEXT REGULAR MEETING OF COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS WILL BE HELD ON JUNE 27, 2019 IN THE DISTRICT'S BOARD ROOM, 290 PAULARINO AVENUE, COSTA MESA. Subject 1. Adjourn Meeting May 23, 2019 - Board of Directors Regular Meeting Access Public Type Procedural