2013_04_18
Protecting our community’s health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Costa Mesa Sanitary District
…an Independent Special District
AGENDA
James Ferryman
President
Michael Scheafer Arthur Perry
Vice President Secretary
Robert Ooten Arlene Schafer
Assistant Secretary Director
Public Comments. Any member of the public may address the Board. Speakers on agenda items should
identify themselves to the Deputy Clerk before the meeting so that their input can be provided at the time the
item is considered. Speakers on non-agenda items will be heard under Public Comments. Pursuant to State
law, the Board may not discuss or take action on non-agenda items except under special circumstances.
Speakers must limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding
Officer reserves the right to declare any speaker out of order.
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of the
agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a majority of
the Board after the packet is prepared, a copy of that writing may be obtained at the District offices at 628 W.
19th Street, Costa Mesa, California. The Deputy Clerk of the District may be contacted at (949) 645-8400.
In Compliance with ADA: Contact Noelani Middenway, (949) 645-8400, 48 hours prior to meeting if assistance
is needed (28 CFR 35.102.35.104 ADA Title II).
Note Meeting Date Change
Regular Meeting – Thursday, April 18, 2013
I. CALL TO ORDER – 5:30 p. m. – 628 W. 19th Street, Costa Mesa
II. PLEDGE OF ALLEGIANCE – President Ferryman
III. INVOCATION – Vice President Scheafer
IV. ROLL CALL (If absences occur, consider whether to deem those absences excused based on
facts presented for the absence – such determination shall be the permission required by law.)
V. Ceremonial Matters and Presentations – None.
VI. Announcement of Late Communications
NOTE: Unless directed otherwise by the Board of Directors, all actions shall be based
on/memorialized by the latest document submitted as a late communication.
Costa Mesa Sanitary District April 18, 2013
AGENDA Page 2
VII. PUBLIC COMMENTS – This time has been set aside for persons in the audience to make comments
on items within the subject matter jurisdiction of the Costa Mesa Sanitary District that are not listed on
this agenda. Members of the public will have the opportunity to address the Board of Directors about
all other items on this agenda at the time those items are considered.
Under the provisions of the Brown Act, the Board of Directors is prohibited from taking action on oral
requests but may refer the matter to staff or to a subsequent meeting. The Board of Directors will
respond after public comment has been received. Please state your name. Each speaker will be
limited to four (4) continuous minutes.
VIII. CONSENT CALENDAR – All matters listed on the consent calendar are considered to be routine and
may be acted upon by one motion after public comment has been received. Only Board of Directors
may pull an item for discussion. Reading of resolutions is waived and they will be adopted and
numbered. Now is the time for those in the audience who wish to speak to items listed on the consent
calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent
calendar as a whole.
1. Board of Directors Special Meeting Minutes of March 12, 2013
Recommendation: That the Board of Directors approve and file.
2. Operations Committee Minutes of March 19, 2013
Recommendation: That the Board of Directors approve and file.
3. Board of Directors Regular Meeting Minutes of March 28, 2013
Recommendation: That the Board of Directors approve and file.
4. Occupancy Report and payment to Costa Mesa Disposal
Recommendation: That the Board of Directors approves the occupancy report and payment to
Costa Mesa Disposal for the month of March 2013.
5. Contract Payment to CR Transfer for Recycling & Disposal Services
Recommendation: That the Board of Directors approves payment to CR Transfer for recycling
and disposal services for the month of March 2013.
6. Adoption of a Resolution Approving District Warrant Registers
Recommendation: That the Board of Directors adopt a resolution approving District warrants for
the Month of March 2013 in the amount of $691,889.33.
7. Directors’ Compensation and Reimbursement of Expenses
Recommendation: That the Board of Directors approves Directors’ compensation and
reimbursement of expenses for the month of March 2013.
8. Investment Report as of March 31, 2013
Recommendation: That the Board of Directors receive and file the report.
9. Amending the District’s Deferred Compensation Plan (457)
Recommendation: That the Board of Directors adopts Resolution No. 2013-828 amending the
District’s Deferred Compensation Plan (457).
Costa Mesa Sanitary District April 18, 2013
AGENDA Page 3
10. Resolution Nominating Vice President Scheafer to serve on the Special District Risk Management
Authority (SDRMA) Board of Directors
Recommendation: That the Board of Directors adopt Resolution No. 2013-829.
---------------------------------------------END OF CONSENT CALENDAR-------------------------------------
IX. PUBLIC HEARINGS – To begin at 6:00 p.m.
11. Consideration of Solid Waste Annual Charges for FY 2013-14 & FY 2014-15 to be Collected with
the General Taxes
A. Presentation of Report
B. Open Public Hearing
C. Recommendation: That the Board of Directors approves continuing the public hearing to
June 27, 2013 and direct staff to negotiate with CR&R on lowering the hauler and/or
recycling/disposal rates.
12. Consideration of Liquid Waste Annual Charges for FY 2013-14 & FY 2014-15 to be Collected with
the General Taxes
A. Presentation of Report
B. Open Public Hearing
C. Recommendation: That the Board of Directors approves continuing the public hearing to
June 27, 2013.
X. GENERAL MANAGER / DISTRICT CLERK REPORTS
13. Appeal to the Sewer Lateral Assistance Program (SLAP) Guidelines
Recommendation: That the Board of Directors deny Ms. Slick’s appeal to request reimbursement
from the Sewer Lateral Assistance Program because it will set precedent for not complying with
SLAP Guidelines.
14. Sewer Lateral Assistance Program Analysis
Recommendation: That the Board of Directors approves two of the following recommendations:
1. Start collecting the at least 50% of the Permit Fee from SLAP participants in order to cover our
indirect costs, and no longer allow CMSD staff to waive the plan check and tie-in fees; or
2. Continue to waive the Permit Fee from SLAP participants, and no longer allow CMSD staff to
waive the plan check and tie-in fees.
3. Allocate $25,000 from the Liquid Waste Fund Balance to the SLAP Budget
15. Rewarding Ideas Program
Recommendation: That the Board of Directors approves rewarding District employee Jaesen
Alfassa $100.00 for his suggestion on creating a manhole cover awareness program.
Costa Mesa Sanitary District April 18, 2013
AGENDA Page 4
XI. OPERATIONS COMMITTEE
16. Tuesday April 16, 2013, 9:30 a.m. - (Vice President Scheafer and Director Schafer)
Recommendation: That the Board of Directors accepts and files report.
Note: The Operations Committee will meet on the above date and time to discuss the
matters on a separate agenda which is posted and made a part of this agenda.
Members of the public should refer to that separate agenda for the items discussed and
to be discussed. The Board may take action on any of those items on this agenda.
Other Board members may attend but only as observers.
XII. ENGINEER’S REPORTS
17. Project Status Report
Recommendation: That the Board of Directors receive and file the report.
18. Fairview Development Center (Fairview State Hospital on Harbor Blvd) – Inflow Reduction
Program
Recommendation: That the Board of Directors approves one or more of the following
recommendations:
1. Receive and file this report.
2. Consider working with state officials and urging the state to clean the system and comply with
the statewide Waste Discharge Requirements. Poor performance of private and state-owned
wastewater collection systems inside the District will reflect negatively on the District and will
be noticed by the state water board regulators.
3. Consider a cost-sharing or trade of services agreement with the state for sewer line cleaning
that would benefit both parties.
4. Consider additional actions as determined by the Board upon consideration of this matter.
XIII. TREASURER’S REPORTS - None
XIV. ATTORNEY’S REPORTS - None
XV. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be
given by a Director for any meeting for which expense reimbursement of any kind is provided. Note:
For meetings for which the per diem compensation is sought, the Operations Code provides that
such compensation is authorized for each day’s service rendered as a Director at the request of the
Board (not to exceed six days in one month), and certain meetings are specified as being eligible as
set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve
the service for it to be eligible for the per day compensation.)
A. Orange County Sanitation District (OCSD) – (President Ferryman)
Recommendation: That the Board of Directors accepts oral report.
B. Santa Ana River Flood Protection Agency (SARFPA) – (Secretary Perry)
Recommendation: That the Board of Directors accepts oral report.
Costa Mesa Sanitary District April 18, 2013
AGENDA Page 5
C. Independent Special Districts of Orange County (ISDOC) – (Vice President Scheafer)
Recommendation: That the Board of Directors accepts oral report.
D. California Special Districts Association (CSDA)
Recommendation: That the Board of Directors accepts oral report.
E. California Association of Sanitation Agencies (CASA)
Recommendation: That the Board of Directors accepts oral report.
F. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55, Operations Code
Section 3.01.030
Recommendation: That the Board of Directors accepts oral report.
XVI. OLD BUSINESS - None
XVII. NEW BUSINESS - None
XVIII. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
XIX. ADJOURNMENT
THE NEXT REGULAR MEETING OF COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS WILL BE
HELD ON MAY 23, 2013 AT 5:30 P.M. IN THE DISTRICTS BOARD ROOM, 628 W. 19TH STREET.
A LOOK AHEAD – Upcoming Meetings, Events and Tentative Agenda items
Preliminary FY2013-14/2014-15 Budget – May 23, 2013
Adopt FY2013-14/2014-15 Budget – June 27, 2013
Thursday, April 25, 2013 at 5:30 p.m. City of Costa Mesa Mayor’s Celebration – The Art of
Leadership – Samueli Theater at Segerstrom Center for the Arts.
Saturday, April 27, 2013 at 10:00 a.m. – Free Composting Workshop at Estancia Park (1900
Adams Avenue, off Adams & W. Mesa Verde Dr.). Don’t forget to bring your lawn chairs.
Sunday, June 2, 2013 – Costa Mesa Community Run & Lions Club Fish Fry – Estancia High
School.
Friday through Sunday, June 28-30 – City of Costa Mesa 60th Anniversary Kick-off Event – Fair
Drive adjacent to City Hall.
Free Door-to-Door Household Hazardous Waste Collection Program for Seniors and Immobile
Residents – Contact CR&R Environmental Services at (949) 646-4617 to schedule a free collection.
Sewer Lateral Assistance Program (SLAP) – The SLAP is a financial incentive program to
encourage residents to maintain their lateral sewer line. The program will contribute 50% of the
resident’s cost up to a maximum of $1,800. For more information visit www.cmsdca.gov or call (949)
645-8400.
UPCOMING CMSD EVENTS AND ACTIVITIES
ITEM NO. 01
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SPECIAL MEETING
MARCH 12, 2013
______________________________________________________________________
CALL TO ORDER
The Board of Directors of the Costa Mesa
Sanitary District met in special session on
March 12, 2013 at 10:00A.M. at 628 W. 19th
Street, Costa Mesa.
ROLL CALL
DIRECTORS PRESENT:
DIRECTORS ABSENT:
James Ferryman, Art Perry, Arlene Schafer,
Mike Scheafer, Robert Ooten
None
STAFF PRESENT: Scott Carroll, General Manager; Elizabeth
Pham, Management Intern
OTHERS PRESENT: Jim Mosher, Resident; Lawrence Jones,
CR&R; Dean Ruffridge, CR&R
PUBLIC COMMENT
President Ferryman invited members of the public to address the Board.
Mr. Jim Mosher provided public comment regarding the necessity of an appropriation of
funds for the strategic plan. Mr. Mosher also commented on the publicity of the sewer
rate increase.
President Ferryman closed public comments.
General Manager Scott Carroll reviewed and discussed the progress made for
achieving the strategic goals assigned to the seven strategic elements identified in the
Strategic Plan. The seven elements of the District’s strategic plan are as follows:
1. Sewer Infrastructure
Of the nine goals assigned to this element, General Manager Carroll indicated that staff
completed Goal No. 1.2, Inflow Reduction Program, and another goal, No. 1.1,
Implement a Calcium Abatement Program, is in progress. The remaining goals for Hot
COSTA MESA SANITARY DISTRICT PAGE 2
MINUTES OF THE BOARD OF DIRECTORS SPECIAL MEETING
HELD MARCH 12, 2013
________________________________________________________________
Spot Abatement Program, System Wide Sewer Replacement & Repair Program, Sewer
Line Maintenance Cleaning Program, Evaluate force main conditions on a regular basis,
Pump Station Maintenance & Standardization Program, Fats, Oil Grease (FOG)
Program, and Sewer Lateral Assistance Program are on-going.
2. Solid Waste
Of the five goals assigned to this element, General Manager Carroll indicated that Goal
No. 2.2 will be complete in April 2013 when all eight of CR&R’s trucks servicing the
district that be operating on compressed natural gas. The Board suggested Goal No.
2.3, Pursue reducing polystyrene food packaging, be moved to educational
opportunities of the Strategic Plan. All other goals are ongoing and it was noted that
CR&R will begin the anaerobic digestion program in 2014.
3. Partnerships
General Manager Carroll indicated that all five goals in this element are complete and
that the District is doing a good job establishing partnerships with other organizations.
4. Public Relations
General Manager Carroll indicated that Goal No. 4.2, Develop user survey to be
incorporated into the District website and Facebook and Goal No. 4.3, Develop a survey
card for the Sewer Lateral Assistance Program is complete. The Board discussed
redesigning the District’s logo under Goal No. 4.4, District Branding. It was suggested
that the District should consider running a logo contest for Costa Mesa & Estancia High
School art students. General Manager Carroll informed the Board that Goal No. 4.5, To
ensure high level of customer service through effective management of contracts is in
process. He also mentioned to the Board the award applications submitted. The Board
congratulated staff for being awarded Collection System of the Year by the California
Water Environment Association.
5. Administrative Management
Of the four goals assigned to this element, General Manager Carroll informed the Board
that Goal No. 5.1, Update Operations Code and Goal No. 5.2, Enhance Records
Management Program is complete. Goal No. 5.3, Stay informed on applicable federal,
state and regional regulations and Goal No. 5.4, IT Management is on-going.
6. Personnel/Organizational Management
Six out of the eight goals assigned to this element are complete. General Manager
Carroll informed the Board that Goal No. 6.2, Enhance Emergency Operations Center
(EOC) is on-going and Goal No. 6.5, Complete comprehensive succession plan is in
process of completing the Knowledge Transfer project and that the results will be
shared with the Board in May 2013.
COSTA MESA SANITARY DISTRICT PAGE 3
MINUTES OF THE BOARD OF DIRECTORS SPECIAL MEETING
HELD MARCH 12, 2013
________________________________________________________________
7. Finance
General Manager Carroll informed the Board that all the goals assigned to this element
are complete. There was discussion among Board members regarding the necessity of
creating a reserves policy.
General Manager Carroll shared with the Board how the Strategic Plan is tied into the
proposed spending plan for the Fiscal Years 2013-14 and 2014-15 Budget.
The Board of Directors requested to schedule an additional special meeting on
Wednesday, April 3, 2013 at 9:00 a.m. to further discuss and revise the District’s
Strategic Plan.
ADJOURNMENT
There being no further business to come before the Board, President Ferryman
adjourned the meeting at 12:00 p.m.
_________________________ _________________________
Art Perry James Ferryman
Secretary President
ITEM NO. 02
CMSD BOARD OF DIRECTORS
OPERATIONS COMMITTEE MINUTES
Board of Directors Schedule for Attendance
Chairman Scheafer and President Ferryman
Alternate: Director Perry
March 19, 2013
_____________________________________________________________________
CALL TO ORDER
The Operations Committee of the Costa
Mesa Sanitary District met in regular session
on March 19, 2013 at 9:30 a.m. at 628 W.
19th Street, Costa Mesa.
ROLL CALL
MEMBERS PRESENT:
Mike Scheafer, Jim Ferryman, Art Perry,
Arlene Schafer and Bob Ooten (Directors
Perry, Schafer and Ooten were present as
observers and did not participate in the
discussions)
STAFF PRESENT: Scott Carroll, General Manager; Noelani
Middenway, Deputy Clerk of the District;
Robin B. Hamers, District Engineer; Javier
Ochiqui, Management Analyst; Elizabeth
Pham, Management Intern
OTHERS PRESENT: Lawrence Jones, CR&R; Dean Ruffridge,
CR&R; Mike Carey, OCC; Jim Mosher,
Resident
STANDING REPORTS
1. Recycling Report – February 2013
Update on how CMSD is meeting AB 939 goals
There were no questions or comments and the report was received.
2. Waste Diversion Report – January 2013
COSTA MESA SANITARY DISTRICT PAGE 2
MINUTES OF THE OPERATIONS COMMITTEE REGULAR MEETING
HELD MARCH 19, 2013
________________________________________________________________
Update on the amount of recycling materials diverted from the landfill
There were no questions or comments and the report was received.
3. Ordinance Enforcement Officer’s Report - February 2013
Review OEO enforcement activities for trash cans, graffiti and
scavenging
Mr. Ochiqui reported 14 scavenging incidents in the month of February.
Discussion followed regarding scavenging on Broadway.
There were no additional questions or comments and the report was received.
4. Scavenging Report – February 2013
Review scavenging activities reported to CMPD
There were no questions or comments and the report was received.
5. Solid Waste Facts & Figures – February 2013
Review and discuss facts and figures regarding solid waste in CMSD
City Commercial tonnage information (Quarterly Reports)
Mr. Ochiqui provided report details and indicated that the large vermicomposting bins
had been received and are selling quickly.
Discussion followed regarding the decrease in telephone books received for recycling.
President Ferryman indicated that he and General Manager Carroll would be meeting
with the Superintendent of the Newport Mesa Unified School District to discuss various
recycling program opportunities.
There were no additional questions or comments and the report was received.
NEW DISCUSSION ITEMS – RECYCLING
6. School Recycling Bottle Program
Receive a report from staff on how schools can benefit from having
a plastic bottles and cans recycling program.
Ms. Elizabeth Pham provided a report discussing the transition from the telephone book
recycling program to the bottles and cans recycling program. Ms. Pham indicated that
the schools would be categorized by type - elementary, junior high and high school. She
then discussed the District’s plan to revenue match up to $850 for the school that fills
the most containers in each of the three categories. She further described various
incentives used by the schools to ensure the program’s success.
COSTA MESA SANITARY DISTRICT PAGE 3
MINUTES OF THE OPERATIONS COMMITTEE REGULAR MEETING
HELD MARCH 19, 2013
________________________________________________________________
Discussion followed regarding the program at Chapman Hills Elementary School in
Orange. The school’s Associated Student Body’s (ASB) is involved in their bottles and
cans program and is considered very successful to generating alternative revenues for
the school.
General Manager Carroll requested direction from the Committee as to whether or not
private schools should be approached to participate in the program.
The Committee suggested that the private schools should be included.
Mr. Dean Ruffridge, CR&R, inquired if the District would assume the cost of
transportation of the smaller bins.
Discussion followed regarding the frequency of collection of the recycling bins,
scheduling of pick up’s, and the possibility of creating a pilot program to determine
costs.
President Ferryman recommended that he and General Manager Carroll first meet with
the NMUSD and further explore the possibility of using Kline School as a pilot program.
There were no additional questions or comments and the report was received.
7. City of Costa Mesa 60th Anniversary Banners on CR&R Trucks – Oral
Report
Discuss ideas to promote 60th Anniversary events on CR&R trucks.
General Manager Carroll provided ideas to promote the City of Costa Mesa’s 60th
Anniversary in an effort to generate revenue for the community. Mr. Carroll suggested the
possibility of placing a banner on the CR&R hauler trucks advertising the event.
Chairman Scheafer expressed support of placing banners on the CR&R hauler trucks and
recommended that this item be brought before the Board for full discussion.
There were no additional questions or comments and the report was received.
ACTION ITEMS – RECYCLING
8. None
STANDING REPORTS – SEWER SYSTEM
9. Monthly Spill Statistics – No SSOs occurred in February
COSTA MESA SANITARY DISTRICT PAGE 4
MINUTES OF THE OPERATIONS COMMITTEE REGULAR MEETING
HELD MARCH 19, 2013
________________________________________________________________
10. Sewer Facts and Figures
Review and discuss facts and figures regarding CMSD’s sewer
system.
There were no questions or comments and the report was received.
NEW DISCUSSION ITEMS – SEWER SYSTEM
11. Waste Discharge Requirements (WDR) and Monitoring Reporting
Program (MRP) Modifications
Update on proposed modifications and the role played by CASA in
negotiations.
District Engineer Rob Hamers explained that WDR stood for Waste Discharge
Requirements, which are orders by the State that requires the District to develop a
sewer system management plan and its components. Mr. Hamers further explained that
the Monitoring Reporting Program (MRP) is the requirement to report a sewer spill and
noted that the MRP and WDR is reviewed every three years. Mr. Hamers further added
that there are proposed changes to the MRP that are currently up for adoption and
shared with the Committee that the California Association of Sanitation Agencies
(CASA) is playing an active role in the MRP process.
Discussion followed regarding the conducting of a self-audit and revisions to the sewer
system management plan (SSMP).
General Manager Carroll noted that the SSMP is currently up to date.
There were no additional questions or comments and the report was received.
12. Sewer Lateral Assistance Program (SLAP) – Update
Discuss and review the status of this program.
Mr. Ochiqui provided details of the increase in number of SLAP participants from Fiscal
Year 2010-11 to date and the total amount reimbursed annually to the participants for
said years. He further added that staff believed the entire budget for the program would
be expended before the end of the fiscal year. Mr. Ochiqui requested that the
Committee consider 1.) Not recommending to the Board the appropriation of additional
funds for SLAP or 2.) Recommending to the Board an additional $50,000 be transferred
from the Liquid Waste reserve fund to the SLAP budget.
General Manager Carroll addressed the matter unrecovered costs related to the SLAP
program such as inspections and reviewing before and after videos and noted that he is
budgeting $225,000 in the 2013-14 budget for this program.
COSTA MESA SANITARY DISTRICT PAGE 5
MINUTES OF THE OPERATIONS COMMITTEE REGULAR MEETING
HELD MARCH 19, 2013
________________________________________________________________
Discussion followed regarding applying for grants to cover the administration fees for
the SLAP program.
General Manager Carroll suggested that he provide an analysis of the SLAP program
from its inception in 2007 to date at the next Operations Committee meeting.
Chairman Scheafer requested that the analysis include where the participants are
located within the District boundaries.
General Manager Carroll requested direction from the Committee based on staff’s
recommendation.
President Ferryman requested that the analysis also include the administrative costs.
The Operations Committee recommended that the item be brought to the Board of
Directors for further discussion.
There were no additional questions or comments and the report was received.
13. Project #196 Installation of Backup Power and Pumping Capability
Phase I
Discuss and review the status of this project.
General Manager Carroll introduced the item and noted that he has been working with a
consultant on the Back Bay and that District Engineer Hamers has been working with
the City of Newport Beach on the installation of backup power.
Regarding Project #196, District Engineer Hamers reported on his involvement with the
City of Newport Beach and discussed alternatives to placing the backup generator in
the slope instead of underground.
Discussion followed regarding the cost and maintenance of installing the backup
generator in the slope, the placement of generators inside a pre-fabricated block wall
structure with a roof.
President Ferryman questioned if any of the facilities were going to be abandoned.
General Manager Carroll indicated that the Canyon pump station would be abandoned
and that the backup generator from that site would be relocated.
There were no additional questions or comments and the report was received.
COSTA MESA SANITARY DISTRICT PAGE 6
MINUTES OF THE OPERATIONS COMMITTEE REGULAR MEETING
HELD MARCH 19, 2013
________________________________________________________________
ACTION ITEMS – SEWER SYSTEM
14. None
CMSD PROJECTS
15. A. Project #101 West Side Pumping Station Abandonment – Status
The District Engineer is continuing work on the preliminary engineering
including providing a narrative and map for the EIR NOP.
B. Project #192 System Wide Sewer Reconstruction Phase 2 – Status
Construction will be complete by the end of the month.
C. Project #193 Pumping Station Seismic Study and Retrofit – Status
Additional funding will be necessary to complete the project or the
project will need to be scaled back.
D. Project #196 Installation of Backup Power and Pumping Capability
Phase I – Status
The District Engineer and General Manager are working with the cities of
Costa Mesa and Newport Beach regarding above-ground emergency
equipment.
E. Project #197 – System Wide Sewer Reconstruction Phase 3 – Status
The plans and specs will be submitted for review to Costa Mesa and
Newport Beach by the end of the month.
F. Project #198 Condition Assessments of Force Mains - Status
Field crew is determining valve locations on the Harbor force mains.
G. OCSD Proposed Transfer of Fairview Trunk
The District Engineer has completed the condition assessment with the
exception of determining whether there are any adverse construction
conditions in Fairview Road.
District Engineer Hamers reported that the industry standards report, staff report and
exhibits for the proposed transfer of the Fairview Trunk has been completed and will be
on the upcoming Board meeting agenda for discussion.
Discussion followed regarding the proposal of conducting a soils report to determine if the
soil would withstand trenching or if there was water.
There were no additional questions or comments and the report was received.
COSTA MESA SANITARY DISTRICT PAGE 7
MINUTES OF THE OPERATIONS COMMITTEE REGULAR MEETING
HELD MARCH 19, 2013
________________________________________________________________
Upcoming CMSD Events and Activities
16. A. Thursday, April 25, 2013 at 5:30 p.m. City of Costa Mesa
Mayor’s Celebration – The Art of Leadership – Samueli Theater at
Segerstrom Center for the Arts.
B. Saturday, April 27 at 10:00 a.m. – Free Composting Workshop at
Estancia Park, 1900 Adams Ave. (off Adams Ave. and W. Mesa Verde
Dr.). Don’t forget to bring your lawn chairs
C. Sunday, June 2, 2013 – Costa Mesa Community Run –
Estancia High School.
D. Free Door-to-Door Household Hazardous Waste Collection
Program for Seniors and Immobile Residents – Contact CR&R
Environmental Services at (949) 646-4617 to schedule a free
collection.
E. Sewer Lateral Assistance Program (SLAP) – The SLAP is a
financial incentive program to encourage residents to maintain their
lateral sewer line. The program will contribute 50% of the resident’s
cost up to a maximum of $1,800. For more information visit
www.cmsdca.gov or call (949) 645-8400.
F. Large Item Collection Program – Residents are eligible for three (3)
complimentary pick-ups per year. There is a limit of ten items per call
or collections can be combined for a total of thirty items per calendar
year. For more information visit www.cmsdca.gov or call (949) 646-
4617 to schedule an appointment.
PUBLIC COMMENTS
17. This is the time to receive any comments from members of the public.
Public comment was received from Mr. Jim Mosher regarding the District’s sewer rate
study conducted by HF&H, and appropriate noticing of the Prop 218 workshop and
Liaison Committee meeting to be held at Mesa Water District.
District Engineer Hamers responded to the public comment regarding the consultant’s
study and noted that water use has been down and was reflected accordingly in the
study.
18. Discuss items for next Operations Committee meeting.
COSTA MESA SANITARY DISTRICT PAGE 8
MINUTES OF THE OPERATIONS COMMITTEE REGULAR MEETING
HELD MARCH 19, 2013
________________________________________________________________
ADJOURNMENT
There being no further business to come before the CMSD Operations Committee,
Chairman Scheafer adjourned the meeting at 10:40 a.m.
Next Meeting Date: April 16, 2013
_____________________________
Mike Scheafer
Chair
ITEM NO. 03
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
MARCH 28, 2013
______________________________________________________________________
I. CALL TO ORDER
The Board of Directors of the Costa Mesa
Sanitary District met in regular session on
March 28, 2013 at 5:30 p.m. at 628 W. 19th
Street, Costa Mesa.
II. PLEDGE OF
ALLEGIANCE
President Ferryman led the Pledge of
Allegiance.
III. INVOCATION
Director Scheafer led the Invocation.
IV. ROLL CALL
DIRECTORS PRESENT: James Ferryman, Mike Scheafer, Robert
Ooten, Art Perry, Arlene Schafer
DIRECTORS ABSENT: None
STAFF PRESENT: Scott Carroll, General Manager; Anna
Sanchez, Administrative Service Manager;
Noelani Middenway, Deputy Clerk of the
District; Robin B. Hamers, District Engineer;
Alan Burns, District Counsel; Marc Davis,
District Treasurer; Javier Ochiqui,
Management Analyst
OTHERS PRESENT: Jim Mosher, Resident; Dean Ruffridge,
CR&R; Lawrence Jones, CR&R
V. CEREMONIAL MATTERS AND PRESENTATIONS – None.
VI. ANNOUNCEMENT OF LATE COMMUNICATIONS - None.
VII. PUBLIC COMMENTS – None.
VIII. CONSENT CALENDAR
1. Board of Directors Special Meeting
Minutes of February 4, 2013
The Board of Directors Special Meeting
Minutes of February 4, 2013, was approved
as presented.
COSTA MESA SANITARY DISTRICT PAGE 2
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD MARCH 28, 2013
________________________________________________________________
2. Board of Directors Special Meeting
Minutes of February 19, 2013
The Board of Directors Special Meeting
Minutes of February 19, 2013, was
approved as presented.
3. Operations Committee Minutes of
February 19, 2013
The Operations Committee Minutes of
February 19, 2013, was approved as
presented.
4. Board of Directors Special Meeting
Minutes of February 22, 2013
5. Board of Directors Regular Meeting
Minutes of February 27, 2013
The Board of Directors Special Meeting
Minutes of February 22, 2013, was
approved as presented.
The Board of Directors Regular Meeting
Minutes of February 27, 2013, was
approved as presented.
6. Occupancy report and payment to
Costa Mesa Disposal
The Board of Directors approved the
occupancy report and payment to Costa
Mesa Disposal for the month of February
2013.
7. Contract Payment to CR Transfer for
Recycling and Disposal Services
The Board of Directors approved payment
to CR Transfer for recycling and disposal
services for the month of February 2013.
8. Adoption of a Resolution Approving
District Warrant Registers
The Board of Directors adopted a resolution
approving District warrants for the Month of
February 2013 in the amount of
$578,982.43.
9. Directors' Compensation and
Reimbursement of Expenses
The Board of Directors approved Directors'
compensation and reimbursement of
expenses for the month of February 2013.
10. Investment Report as of February 28,
2013
The Board of Directors received and filed
the report.
11. Annual Health Benefit Broker Fees
and Commissions Disclosure
The Board of Directors received and filed
the report.
12. Third Amendment to General
Manager Agreement
The Board of Directors approved the third
amendment to the General Manager
agreement.
COSTA MESA SANITARY DISTRICT PAGE 3
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD MARCH 28, 2013
________________________________________________________________
END OF CONSENT CALENDAR
Director Perry moved for approval of the Consent Calendar. Director Schafer seconded
the motion.
The motion carried 5-0.
IX. PUBLIC HEARINGS - None
X. GENERAL MANAGER/DISTRICT CLERK REPORTS
13. Appeal to the Sewer Lateral Assistance Program (SLAP) Guidelines
Recommendation: That the Board of Directors:
1. Deny Ms. Slick’s appeal to request reimbursement from the Sewer
Lateral Assistance Program because it will set precedent for not
complying with SLAP Guidelines.
2. Direct staff to work with the City of Newport Beach Building
Department to ensure city staff directs residents within CMSD
service area to District headquarters to obtain sewer permits.
General Manager Scott Carroll indicated that the appellant, Ms. Slick, had confirmed her
attendance of the meeting to speak to the item but was not present at the time the
matter was being heard. Mr. Carroll suggested that the item be heard later in the
meeting.
President Ferryman concurred with Mr. Carroll’s suggestion and moved on to the next
item on the agenda.
14. Proposed FY 2013/14 & 2014/15 CIP
Recommendation: That the Board of Directors give staff directions on the
proposed two year spending plan for the District’s Solid and Liquid Waste
Funds.
General Manager Carroll presented the proposed spending plan for FY 2013/14 and
2014/15 noting this is the first time a two-year budget had been developed for the
District. Mr. Carroll indicated that a budget summary would be provided to the Board at
the preliminary budget hearing on May 23, 2013. Mr. Carroll further discussed the
proposed increase to the personnel budget to accommodate the reorganization of the
Finance Department, including the creation of the Finance Manager position, a
professional development program for the Accounting series that will create the
positions of Associate Accountant and Senior Accountant. Mr. Carroll also discussed
the proposed reclassification of the Maintenance Assistant from part-time to full-time to
provide building maintenance as well as assistance in the field for the sewer crew.
COSTA MESA SANITARY DISTRICT PAGE 4
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD MARCH 28, 2013
________________________________________________________________
Discussion followed regarding the proposed reorganization of the Finance Department,
the desired educational and experience background of the Finance Manager and its
salary range.
Director Perry questioned if an outside vendor would be beneficial to contract with for
building maintenance in order for the current Maintenance Assistant to assist the sewer
crew full-time.
General Manager went on to discuss the maintenance and operations of the proposed
spending plan covering the anticipated expenditures of the Administration, District Clerk,
Finance, Engineering, Solid Waste and Sewer departments.
General Manager Carroll provided a report on the FY2014/15 maintenance and
operations spending plan, noted a decrease of $326,000 from the FY 2013/14 and
discussed specifics of anticipated expenditures.
General Manager Carroll requested that the Board direct staff to approve the
reorganization of Finance Department to be able to begin recruitment and fill the
Finance Manager position by July. Mr. Carroll also requested that the Board approve
the amendment of the Employee Handbook to allow for the amendment of the
Maintenance Worker job description to include welding capabilities.
Director Scheafer recommended technology upgrades within the District’s headquarters
be added to the District’s spending plan.
Director Scheafer moved to direct staff to begin the Finance Manager recruitment and
approve amending the Employee Handbook to increase Maintenance Worker III
compensation by $200 a year for welding certification. Director Ooten seconded the
motion.
The motion carried 5-0.
15. Proposed FY 2013/14 & 2014/15 CIP
Recommendation: That the Board of Directors give staff directions on
the proposed Capital Improvement Plan.
General Manager Carroll presented details of the proposed FY 2013/14 and
2014/15 Capital Improvement Projects (CIP). Mr. Carroll discussed proposed forced
main upgrades, pump station equipment replacement, valve and pipe
replacements, and the installation of an emergency generator at the District yard.
Discussion followed regarding the upgrade of sewer lines and addressing of hot
spots.
There were no additional questions or comments and the report was received.
COSTA MESA SANITARY DISTRICT PAGE 5
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD MARCH 28, 2013
________________________________________________________________
16. City of Costa Mesa 60th Anniversary
Recommendation: That the Board of Directors:
1. Discuss ideas to help promote the anniversary and special events;
2. Approve allocating the necessary funds for promotional programs; and
3. Direct staff to work with the Anniversary Celebration Planning
Committee to implement the ideas approved by the Board at tonight’s
meeting.
General Manager Carroll presented suggestions on ways to promote the City of Costa
Mesa’s 60th anniversary that would tie into the District’s solid waste and sewer
functions.
Discussion followed regarding the use of a banner to be placed on the CR&R trucks,
creating reusable tote bags, and providing a full page ad in the celebration magazine.
President Ferryman opened the item for public comment and invited Mr. Jim Mosher to
comment on the item.
Mr. Mosher addressed the Board and commented on the District’s involvement with the
City of Cost Mesa’s event, suggested that the District make note of the District’s 70th
anniversary in 2014 and encouraged the District to include City of Newport Beach’s
residents.
President Ferryman closed public comment.
Director Scheafer moved to appropriate a budget of $8,000 with the intent of $2,500 to
purchase a full page ad, bags and a street banner.
District Counsel Burns requested that the Board also include in its recommendation that
the finding satisfies the strategic plan goal, as outlined by General Manager Carroll, as
well as serving the District’s purpose in education about recycling.
Director Scheafer confirmed District Counsel’s request as part of his motion. Director
Schafer seconded the motion.
District Treasurer Davis noted that the funds would be appropriated from retained
earnings.
The motion carried 5-0.
COSTA MESA SANITARY DISTRICT PAGE 6
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD MARCH 28, 2013
________________________________________________________________
17. City of Costa Mesa Mayor’s Celebration – The Art of Leadership
Recommendation: That the Board of Directors:
1. Considers being a Bronze Sponsor to the Mayor’s Celebration –
The Art of Leadership.
2. Approve budget adjustment in the amount of $2,500 to provide
adequate funding for the sponsorship.
General Manager Carroll provided information on the City of Costa Mesa’s Mayor’s
Celebration and proposed that the District register as a Bronze Sponsor. Mr. Carroll
discussed the District’s involvement with the Anaheim MUZEO’s ‘trash art’ competition
for local schools, as well as the possibility of involving Estancia High School and Costa
Mesa High School’s students in creating a new District logo, and how these activities
ties into the Mayor’s Art of Leadership celebration.
Discussion followed regarding the cost of the sponsorship, how the proceeds will benefit
the schools, and how the attendance of the Mayor’s celebration would tie into the
District’s goals.
Director Ooten moved to 1.) Approve the District becoming a Bronze Sponsor of the
Mayor’s Celebration – The Art of Leadership supports the District’s strategic plan for
partnership, District branding with the potential logo change, and promoting recycling,
and 2.) Approve the budget adjustment in the amount of $2,500.
Director Perry did not believe the District has appropriate findings to justify sponsoring
the Mayor’s Celebration.
District Counsel Burns identified findings sponsoring this event such as promoting
recycling, the strengthening of the City/District relationship, and artwork such as
designing a logo for the District.
There were no additional questions or comments.
The motion carried 4-1, with Director Perry opposed.
18. Notice of Nominations for the Special District Risk Management
Authority (SDRMA) Board of Directors 2013 Election
Recommendation: That the Board of Directors considers nominating a
representative from CMSD to serve on SDRMA Board of Directors and
direct staff to prepare a resolution for the April 18, 2013 Board of
Directors meeting.
General Manager Carroll noted that SDRMA is accepting nominations to serve on
its Board of Directors and recommended that the Board nominate one of its
members.
COSTA MESA SANITARY DISTRICT PAGE 7
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD MARCH 28, 2013
________________________________________________________________
Director Schafer nominated Vice President Mike Scheafer to serve on the SDRMA
Board of Directors. Director Ooten seconded the motion.
The motion carried 5-0.
Regarding Item No. 13, General Manager Carroll indicated that the appellant, Ms.
Slick, was still not present at this point in the meeting and requested direction from
the Board to continue the item to the Board’s next regular meeting.
Director Scheafer moved to discuss the item as the Board’s April meeting. Director
Schafer seconded the motion.
The motion carried 5-0.
Director Ooten moved to direct staff to work with the City of Newport Beach Building
Department to ensure city staff directs residents within CMSD service area to
District headquarters to obtain sewer permits. Director Scheafer seconded the
motion.
The motion carried 5-0.
Director Ooten discussed placing SLAP information on the City/District Liaison
Committee meeting agenda.
XI. OPERATIONS COMMITTEE
19. Tuesday March 19, 2013, 9:30 a.m. - (Vice President Scheafer and
President Ferryman)
Recommendation: That the Board of Directors accepts and files report.
Chairman Scheafer reported on staff’s presentation discussing alternatives to the
telephone book recycling program and the District’s involvement in the City of Costa
Mesa’s 60th anniversary celebration.
Director Perry noted that Estancia High School may not be able to participate in the
bottles and cans recycling program and discussed Estancia’s battery recycling
program.
There were no additional questions or comments and the report was received.
COSTA MESA SANITARY DISTRICT PAGE 8
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD MARCH 28, 2013
________________________________________________________________
XII. ENGINEER'S REPORTS
20. Project Status Report
Recommendation: That the Board of Directors receive and file the report.
Mr. Hamer's noted nothing to report at this time.
There were no questions or comments and the report was received.
21. Proposed OCSD Transfer of Fairview Trunk – Condition Assessment
and Engineer’s Estimate to Rehabilitate
Recommendation: That the Board of Directors considers the
Engineer’s Report and directs the General Manager to conduct a soils
test.
District Engineer Hamers informed the Board that a condition assessment and an
engineer’s estimate to rehabilitate the Fairview line had been completed. Mr.
Hamers discussed the results of the condition assessment with the Board. Mr.
Hamers provided information about potential problems should the line need to be
excavated and suggested conducting a soils test.
President Ferryman expressed favor in conducting a soils analysis.
Director Ooten moved to request from the Orange County Sanitation District
(OCSD) the total Engineer’s estimates for improvements and directed the General
Manager to conduct a soils test. Director Schafer seconded the motion.
General Manager recommended that the soils test be conducted first.
District Engineer Hamers suggested that the Board recommend that the District
inform OCSD of its findings to date and indicate to them that a soils test will be
conducted.
Director Ooten revised his motion and moved to inform OCSD of the Engineer’s
estimated costs and the tentative approval of the Fairview Trunk transfer
contingent upon the results of the soils test analysis. Director Schafer seconded
the motion.
The motion carried 5-0.
XIII. TREASURER'S REPORT - None
XIV. ATTORNEY'S REPORT
COSTA MESA SANITARY DISTRICT PAGE 9
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD MARCH 28, 2013
________________________________________________________________
22. Deletion of Attorney’s Fees Provisions in Standard CMSD Agreements
Recommendation: That the Board of Directors approves deleting the
attorney’s fees provisions from standard CMSD agreements.
District Counsel Burns provided information on the request to delete the attorney’s fees
provisions from standard CMSD agreements.
There were no questions or comments.
Director Ooten moved to approve deleting the attorney’s fees provisions from
standard CMSD agreements. Director Scheafer seconded the motion.
The motion carried 5-0.
XV. LOCAL MEETINGS
A. Orange County Sanitation District (OCSD) – (President Ferryman)
Recommendation: That the Board of Directors accepts oral report.
President Ferryman reported that Jim Herberg is now the OCSD General Manager, and
discussed the passing of the rate increase. President Ferryman noted that he is
OCSD’s representative on the Orange County Council of Governments (OCCOG) and
that he was appointed to the San Diego Border Committee that negotiates with the
Native American tribes and Mexico on border issues.
B. Santa Ana River Flood Protection Agency (SARFPA) – (Director Perry)
Recommendation: That the Board of Directors accepts oral report.
Director Perry reported on his attendance of the SARFPA special meeting of March 27,
2013 and discussed FEMA’s insurance fee increase.
President Ferryman reported on a presentation by Colonel Toy from the Army Corps of
Engineers and announced that the new Santa Ana Regional Interceptor (SARI) line
should be operational in 2014.
C. Independent Special Districts of Orange County (ISDOC) – (Director
Scheafer)
Recommendation: That the Board of Directors accepts oral report.
No reports at this time.
D. California Special Districts Association (CSDA)
Recommendation: That the Board of Directors accepts oral report.
COSTA MESA SANITARY DISTRICT PAGE 10
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD MARCH 28, 2013
________________________________________________________________
Director Scheafer reported on his conference calls with the CSDA Membership
Committee and Education Committee, and discussed the upcoming conference in
September and future conference sites.
E. California Association of Sanitation Agencies (CASA)
Recommendation: That the Board of Directors accepts oral report.
No reports at this time.
F. Other Meetings Qualifying for Reimbursement under CMSD Ordinance
No. 55, Operations Code Section 3.01.030
Recommendation: That the Board of Directors accepts oral report.
Director Schafer requested clarification of meetings that are approved to receive per
diem of service payment.
Director Scheafer noted that meetings and events that the Board Members are invited
to attend as representatives of the District do qualify for per diem of service payment.
XVI. OLD BUSINESS - None
XVII. NEW BUSINESS - None
XVIII. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
Director Schafer noted that she may arrive late to the April 3, 2013 special meeting.
XIX. ADJOURNMENT TO CLOSED SESSION – 7:45 p.m.
21. Pursuant to Government Code Section 54956.9(b):
CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
One potential case. Weisenberger vs. Costa Mesa Sanitary District
XX. RECONVENE TO OPEN SESSION – 8:12 p.m.
President Ferryman reconvened to open session and indicated that there was
nothing to report at this time.
XXI. ADJOURNMENT
President Ferryman adjourned the meeting at 8:12 p.m. to the next regular meeting of
the Costa Mesa Sanitary District Board of Directors on April 18, 2013 at 5:30 p.m. in the
District's Board Room, 628 W. 19th Street.
COSTA MESA SANITARY DISTRICT PAGE 11
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD MARCH 28, 2013
________________________________________________________________
_________________________ _________________________
Art Perry James Ferryman
Secretary President
Protecting our community's health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Costa Mesa Sanitary District
….an Independent Special District
Memorandum
To: Board of Directors
Via: Scott Carroll, General Manager
From: Javier Ochiqui, Management Analyst
Date: April 18, 2013
Subject: OCCUPANCY REPORT AND PAYMENT TO COSTA MESA DISPOSAL
Summary
The total occupancy count for March 2013 billing is 21,495, with two new accounts
added since the last billing period.
Staff Recommendation
Staff recommends the following:
1. The Board of Directors accepts the occupancy count as presented using
21,495 as the correct number of units.
2. The Board of Directors directs staff to prepare a warrant to Costa Mesa
Disposal for March 2013 collection based on this occupancy report so
long as the contractor fulfills the obligations of the agreement. Said
payment in the amount of $196,795.32 to be ratified in the April 2013
warrant list.
ITEM NO. 04
Costa Mesa Sanitary District
Occupancy Report
March 2013
Total Accounts 21,495
35 gallon carts 634
60 gallon carts 28,52090 gallon carts 14,659
Total Carts 43,813
Cart Delivery Information/Start Standard Service Telephone #Service Address Delivered
March New Accounts
LAUREN FRANKE 714.307.0955 2203 SANTA ANA AVE 3/13/2013
KEN CASEY 714.929.4650 361 BAYSIDE CT 3/28/2013
ITEM NO. 05
COSTA MESA SANITARY DISTRICT
Warrant Resolution No. CMSD 2013-10
A RESOLUTION OF THE COSTA MESA SANITARY DISTRICT
RATIFYING THE PAYMENT OF CERTAIN CLAIMS AND DEMANDS, AND
SPECIFYING THE FUNDS OUT OF WHICH THE SAME WERE PAID.
THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT
DOES HEREBY ORDER AND RESOLVE AS FOLLOWS:
Section 1. That the attached claims and demands totaling $691,889.33 have
been audited as required by law and that the same were paid out of respective funds as
hereinafter set forth.
Section 2. That the Clerk of the District shall certify to the adoption of this
Resolution and shall retain a certified copy thereof in his own records.
PASSED AND ADOPTED this 18th day of April 2013.
ATTEST:
Secretary President
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
COSTA MESA SANITARY DISTRICT )
I, SCOTT CARROLL, General Manager/District Clerk of the Costa Mesa Sanitary
District, hereby certify that the foregoing Warrant Resolution No. CMSD 2013-10 was
duly adopted by the Costa Mesa Sanitary District at a regular meeting held on the 18th
day of April 2013.
ITEM NO. 06
AYES:
NOES:
ABSENT:
ABSTAIN:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of
the Costa Mesa Sanitary District on this 18th day of April 2013.
District Clerk of the Costa Mesa Sanitary District
Accounts PayableChecks for ApprovalUser: ktranPrinted: 04/09/2013 - 3:18 PMCheck Number Check Date Fund Name Account Name Vendor NameAmount0 03/06/2013 Liquid Waste Fund Federal Withholding Taxes Internal Revenue Service 567.340 03/06/2013 Liquid Waste Fund FICA - Employee Internal Revenue Service 292.250 03/06/2013 Liquid Waste Fund FICA - Employee Internal Revenue Service 292.250 03/06/2013 Liquid Waste Fund Medicare - Employee Internal Revenue Service 68.350 03/06/2013 Liquid Waste Fund Medicare - Employee Internal Revenue Service 68.35Check Total: 1,288.540 03/06/2013 Liquid Waste Fund Federal Withholding Taxes Internal Revenue Service 5,821.550 03/06/2013 Liquid Waste Fund FICA - Employee Internal Revenue Service 35.860 03/06/2013 Liquid Waste Fund FICA - Employee Internal Revenue Service 35.860 03/06/2013 Liquid Waste Fund Medicare - Employee Internal Revenue Service 549.900 03/06/2013 Liquid Waste Fund Medicare - Employee Internal Revenue Service 549.90Check Total: 6,993.070 03/06/2013 Liquid Waste Fund State Withholding Taxes Employment Development Departm 1,935.76Check Total: 1,935.760 03/06/2013 Liquid Waste Fund PERS - Employer Cal Pers Employee Ret System -0.030 03/06/2013 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 88.510 03/06/2013 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 139.590 03/06/2013 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 1,264.330 03/06/2013 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 876.350 03/06/2013 Liquid Waste Fund PERS Retirement Cal Pers Employee Ret System 3,064.660 03/06/2013 Liquid Waste Fund PERS Survivor Benefit Cal Pers Employee Ret System 10.23Check Total: 5,443.640 03/01/2013 Solid Waste Fund Equipment Maintenance Automatic Data Processing, Inc 6.410 03/01/2013 Liquid Waste Fund Equipment Maintenance Automatic Data Processing, Inc 57.72AP - Checks for Approval ( 04/09/2013 - 3:18 PM )Page 1
Check Number Check Date Fund Name Account Name Vendor NameAmountCheck Total: 64.1310919 03/08/2013 Liquid Waste Fund Employee Insurance AFLAC 1,177.39Check Total: 1,177.3910920 03/08/2013 Solid Waste Fund Building Maintenance A to Z Fire Protection Co. 4.5010920 03/08/2013 Liquid Waste Fund Building Maintenance A to Z Fire Protection Co. 40.50Check Total: 45.0010921 03/08/2013 Solid Waste Fund Professional Services Bartel Associates, LLC 1,150.0010921 03/08/2013 Liquid Waste Fund Professional Services Bartel Associates, LLC 10,350.00Check Total: 11,500.0010922 03/08/2013 Liquid Waste Fund Building Maintenance Bay Alarm 190.4810922 03/08/2013 Solid Waste Fund Building Maintenance Bay Alarm 21.17Check Total: 211.6510923 03/08/2013 Solid Waste Fund Staff Development Bank of America 4.7510923 03/08/2013 Liquid Waste Fund Staff Development Bank of America 42.7510923 03/08/2013 Solid Waste Fund Public Info/Ed/Community Promo Bank of America 12.5010923 03/08/2013 Liquid Waste Fund Public Info/Ed/Community Promo Bank of America 112.5010923 03/08/2013 Solid Waste Fund Staff Development Bank of America 9.7110923 03/08/2013 Liquid Waste Fund Staff Development Bank of America 87.3910923 03/08/2013 Solid Waste Fund Equipment Maintenance Bank of America 2.4010923 03/08/2013 Liquid Waste Fund Equipment Maintenance Bank of America 21.6010923 03/08/2013 Liquid Waste Fund Staff Development Bank of America -79.0010923 03/08/2013 Liquid Waste Fund Sewer Maint-Equipment Maint Bank of America 14.1510923 03/08/2013 Liquid Waste Fund Sewer Maint-Small Tools/Eq Bank of America 58.2210923 03/08/2013 Liquid Waste Fund Sewer Maint-Material/Supplies Bank of America 60.3010923 03/08/2013 Liquid Waste Fund Sewer Maint-Material/Supplies Bank of America 68.3110923 03/08/2013 Liquid Waste Fund Sewer Maint-Bldg Maint Bank of America 50.7610923 03/08/2013 Liquid Waste Fund Sewer Maint-Bldg Maint Bank of America 24.9710923 03/08/2013 Liquid Waste Fund Sewer Maint-Equipment Maint Bank of America 55.0410923 03/08/2013 Liquid Waste Fund Sewer Maint-Small Tools/Eq Bank of America 163.5210923 03/08/2013 Solid Waste Fund Staff Development Bank of America 22.5010923 03/08/2013 Liquid Waste Fund Staff Development Bank of America 202.5010923 03/08/2013 Solid Waste Fund Board Travel/Meals/Lodging Bank of America 4.7510923 03/08/2013 Liquid Waste Fund Board Travel/Meals/Lodging Bank of America 42.7510923 03/08/2013 Solid Waste Fund Board Travel/Meals/Lodging Bank of America 3.19AP - Checks for Approval ( 04/09/2013 - 3:18 PM )Page 2
Check Number Check Date Fund Name Account Name Vendor NameAmount10923 03/08/2013 Liquid Waste Fund Board Travel/Meals/Lodging Bank of America 28.7110923 03/08/2013 Solid Waste Fund Board Travel/Meals/Lodging Bank of America 3.0010923 03/08/2013 Liquid Waste Fund Board Travel/Meals/Lodging Bank of America 27.0010923 03/08/2013 Solid Waste Fund Staff Development Bank of America 4.5610923 03/08/2013 Liquid Waste Fund Staff Development Bank of America 41.0410923 03/08/2013 Solid Waste Fund Office Supplies Bank of America 7.5610923 03/08/2013 Liquid Waste Fund Office Supplies Bank of America 67.9910923 03/08/2013 Solid Waste Fund Office Supplies Bank of America 21.6010923 03/08/2013 Liquid Waste Fund Office Supplies Bank of America 194.3510923 03/08/2013 Solid Waste Fund Staff Development Bank of America 8.4110923 03/08/2013 Liquid Waste Fund Staff Development Bank of America 75.7310923 03/08/2013 Liquid Waste Fund Staff Development Bank of America 90.2910923 03/08/2013 Solid Waste Fund Staff Development Bank of America 10.0310923 03/08/2013 Liquid Waste Fund Public Info/Ed/Community Promo Bank of America 7.4810923 03/08/2013 Solid Waste Fund Staff Development Bank of America 3.3310923 03/08/2013 Liquid Waste Fund Staff Development Bank of America 29.9210923 03/08/2013 Solid Waste Fund Office Supplies Bank of America 0.8610923 03/08/2013 Liquid Waste Fund Office Supplies Bank of America 7.7610923 03/08/2013 Liquid Waste Fund Staff Development Bank of America 19.4310923 03/08/2013 Solid Waste Fund Staff Development Bank of America 2.16Check Total: 1,636.7710924 03/08/2013 Solid Waste Fund Legal Services Alan R. Burns 1,526.7410924 03/08/2013 Liquid Waste Fund Legal Services Alan R. Burns 2,835.3610924 03/08/2013 Liquid Waste Fund Legal Services Alan R. Burns 1,176.5010924 03/08/2013 Solid Waste Fund Legal Services Alan R. Burns 316.7510924 03/08/2013 Liquid Waste Fund Legal Services Alan R. Burns 588.2510924 03/08/2013 Liquid Waste Fund Legal Services Alan R. Burns 72.4010924 03/08/2013 Liquid Waste Fund Legal Services Alan R. Burns 144.8010924 03/08/2013 Solid Waste Fund Legal Services Alan R. Burns 144.8010924 03/08/2013 Liquid Waste Fund Legal Services Alan R. Burns 9.95Check Total: 6,815.5510925 03/08/2013 Liquid Waste Fund Sewer Maint-Swr Lateral Prog Patrick Camilo 1,800.00Check Total: 1,800.0010926 03/08/2013 Liquid Waste Fund Sewer Maint-Equipment Maint City of Costa Mesa 239.8610926 03/08/2013 Liquid Waste Fund Sewer Maint-Equipment Maint City of Costa Mesa 348.8810926 03/08/2013 Liquid Waste Fund Sewer Maint-Equipment Maint City of Costa Mesa 292.80AP - Checks for Approval ( 04/09/2013 - 3:18 PM )Page 3
Check Number Check Date Fund Name Account Name Vendor NameAmountCheck Total: 881.5410927 03/08/2013 Solid Waste Fund Public Info/Ed/Community Promo Cross Media Resources 14.0010927 03/08/2013 Liquid Waste Fund Public Info/Ed/Community Promo Cross Media Resources 56.0110927 03/08/2013 Liquid Waste Fund Public Info/Ed/Community Promo Cross Media Resources 63.0010927 03/08/2013 Solid Waste Fund Public Info/Ed/Community Promo Cross Media Resources 7.01Check Total: 140.0210928 03/08/2013 Solid Waste Fund Recycling/Disposal CR Transfer, Inc. 147,216.0310928 03/08/2013 Solid Waste Fund Recycling/Disposal CR Transfer, Inc. 2,780.72Check Total: 149,996.7510929 03/08/2013 Solid Waste Fund Pharmaceutical Program WM Curbside, LLC 85.5010929 03/08/2013 Solid Waste Fund Pharmaceutical Program WM Curbside, LLC 100.0010929 03/08/2013 Solid Waste Fund Sharps Program WM Curbside, LLC 100.0010929 03/08/2013 Solid Waste Fund Pharmaceutical Program WM Curbside, LLC 135.0010929 03/08/2013 Solid Waste Fund Pharmaceutical Program WM Curbside, LLC 100.0010929 03/08/2013 Solid Waste Fund Sharps Program WM Curbside, LLC 100.0010929 03/08/2013 Solid Waste Fund Pharmaceutical Program WM Curbside, LLC 31.5010929 03/08/2013 Solid Waste Fund Pharmaceutical Program WM Curbside, LLC 100.0010929 03/08/2013 Solid Waste Fund Sharps Program WM Curbside, LLC 100.0010929 03/08/2013 Solid Waste Fund Pharmaceutical Program WM Curbside, LLC 81.0010929 03/08/2013 Solid Waste Fund Pharmaceutical Program WM Curbside, LLC 100.0010929 03/08/2013 Solid Waste Fund Sharps Program WM Curbside, LLC 100.0010929 03/08/2013 Solid Waste Fund Pharmaceutical Program WM Curbside, LLC 99.0010929 03/08/2013 Solid Waste Fund Pharmaceutical Program WM Curbside, LLC 100.0010929 03/08/2013 Solid Waste Fund Pharmaceutical Program WM Curbside, LLC 144.0010929 03/08/2013 Solid Waste Fund Pharmaceutical Program WM Curbside, LLC 75.0010929 03/08/2013 Solid Waste Fund Sharps Program WM Curbside, LLC 95.0010929 03/08/2013 Solid Waste Fund Pharmaceutical Program WM Curbside, LLC 135.0010929 03/08/2013 Solid Waste Fund Pharmaceutical Program WM Curbside, LLC 75.0010929 03/08/2013 Solid Waste Fund Sharps Program WM Curbside, LLC 95.0010929 03/08/2013 Solid Waste Fund Pharmaceutical Program WM Curbside, LLC 67.5010929 03/08/2013 Solid Waste Fund Pharmaceutical Program WM Curbside, LLC 75.0010929 03/08/2013 Solid Waste Fund Sharps Program WM Curbside, LLC 100.0010929 03/08/2013 Solid Waste Fund Sharps Program WM Curbside, LLC 100.00Check Total: 2,293.5010930 03/08/2013 Liquid Waste Fund GIS System #188 Contr Svc Environmental Engr & Cont, Inc 2,916.2510930 03/08/2013 Liquid Waste Fund Sewer Maint-GIS Environmental Engr & Cont, Inc 1,503.00AP - Checks for Approval ( 04/09/2013 - 3:18 PM )Page 4
Check Number Check Date Fund Name Account Name Vendor NameAmountCheck Total: 4,419.2510931 03/08/2013 Solid Waste Fund Postage FedEx 6.3510931 03/08/2013 Liquid Waste Fund Postage FedEx 57.1810931 03/08/2013 Solid Waste Fund Postage FedEx 2.6210931 03/08/2013 Liquid Waste Fund Postage FedEx 23.56Check Total: 89.7110932 03/08/2013 Solid Waste Fund Staff Development Fred Pryor Seminars 14.9010932 03/08/2013 Liquid Waste Fund Staff Development Fred Pryor Seminars 134.10Check Total: 149.0010933 03/08/2013 Liquid Waste Fund Sewer Maint-Gas Bldg The Gas Company 19.3910933 03/08/2013 Solid Waste Fund Gas - Building The Gas Company 6.1810933 03/08/2013 Liquid Waste Fund Gas - Building The Gas Company 55.59Check Total: 81.1610934 03/08/2013 Solid Waste Fund Equipment Maintenance GE Capital 19.2810934 03/08/2013 Liquid Waste Fund Equipment Maintenance GE Capital 173.56Check Total: 192.8410935 03/08/2013 Liquid Waste Fund Sewer Maint-Swr Lateral Prog Wes Gendron 1,750.00Check Total: 1,750.0010936 03/08/2013 Solid Waste Fund Staff Development Government Finance Officers Associatio 42.5010936 03/08/2013 Liquid Waste Fund Staff Development Government Finance Officers Associatio 382.50Check Total: 425.0010937 03/08/2013 Liquid Waste Fund Sewer Maint-Swr Lateral Prog Wendy Gustin 1,800.00Check Total: 1,800.0010938 03/08/2013 Liquid Waste Fund Fairview Trunk #199 Robin B. Hamers & Assoc., Inc. 2,605.5010938 03/08/2013 Liquid Waste Fund Engineering/Architectual Serv Robin B. Hamers & Assoc., Inc. 1,400.0010938 03/08/2013 Liquid Waste Fund Engineering/Architectual Serv Robin B. Hamers & Assoc., Inc. 1,881.7510938 03/08/2013 Liquid Waste Fund Plan Ck/Inspection-Inside Robin B. Hamers & Assoc., Inc. 337.75AP - Checks for Approval ( 04/09/2013 - 3:18 PM )Page 5
Check Number Check Date Fund Name Account Name Vendor NameAmount10938 03/08/2013 Liquid Waste Fund Plan Ck/Inspection-Inside Robin B. Hamers & Assoc., Inc. 5,401.8810938 03/08/2013 Liquid Waste Fund Plan Ck/Inspection-Outside Robin B. Hamers & Assoc., Inc. 1,109.7510938 03/08/2013 Liquid Waste Fund Plan Ck/Inspection-Outside Robin B. Hamers & Assoc., Inc. 1,548.0010938 03/08/2013 Liquid Waste Fund Plan Ck/Inspection-Swr Lateral Robin B. Hamers & Assoc., Inc. 96.5010938 03/08/2013 Liquid Waste Fund Plan Ck/Inspection-Swr Lateral Robin B. Hamers & Assoc., Inc. 467.6310938 03/08/2013 Liquid Waste Fund Fairview Trunk #199 Robin B. Hamers & Assoc., Inc. 579.0010938 03/08/2013 Liquid Waste Fund Westside Aband#101-Cont Svc Robin B. Hamers & Assoc., Inc. 7,913.0010938 03/08/2013 Liquid Waste Fund System Wide Swr Recon Ph2 #192 Robin B. Hamers & Assoc., Inc. 1,302.7510938 03/08/2013 Liquid Waste Fund System Wide Swr Recon Ph2 #192 Robin B. Hamers & Assoc., Inc. 3,063.7510938 03/08/2013 Liquid Waste Fund Sewer Manhole Rehab. #194 Robin B. Hamers & Assoc., Inc. 8,057.7510938 03/08/2013 Liquid Waste Fund Sewer Manhole Rehab. #194 Robin B. Hamers & Assoc., Inc. 64.5010938 03/08/2013 Liquid Waste Fund System Wide Swr Recon Ph3 #197 Robin B. Hamers & Assoc., Inc. 5,548.75Check Total: 41,378.2610939 03/08/2013 Liquid Waste Fund Sewer Maint-Equipment Maint HUB Auto Supply 13.8010939 03/08/2013 Liquid Waste Fund Sewer Maint-Equipment Maint HUB Auto Supply 28.1210939 03/08/2013 Liquid Waste Fund Sewer Maint-Equipment Maint HUB Auto Supply 8.4910939 03/08/2013 Liquid Waste Fund Sewer Maint-Equipment Maint HUB Auto Supply 39.79Check Total: 90.2010940 03/08/2013 Solid Waste Fund Professional Services Theresa Kasprzyk 26.2510940 03/08/2013 Liquid Waste Fund Professional Services Theresa Kasprzyk 236.25Check Total: 262.5010941 03/08/2013 Solid Waste Fund Equipment Maintenance Konica Minolta 47.7910941 03/08/2013 Liquid Waste Fund Equipment Maintenance Konica Minolta 430.07Check Total: 477.8610942 03/08/2013 Solid Waste Fund Prof Membership/Dues Liebert Cassidy Whitmore 299.4010942 03/08/2013 Liquid Waste Fund Prof Membership/Dues Liebert Cassidy Whitmore 2,694.60Check Total: 2,994.0010943 03/08/2013 Liquid Waste Fund Sewer Maint-Swr Lateral Prog Bob Lin 1,800.00Check Total: 1,800.0010944 03/08/2013 Liquid Waste Fund Sewer Maint-Annual Sewer Maint Mag-Trol, Inc. 2,700.00AP - Checks for Approval ( 04/09/2013 - 3:18 PM )Page 6
Check Number Check Date Fund Name Account Name Vendor NameAmountCheck Total: 2,700.0010945 03/08/2013 Solid Waste Fund Professional Services Patrick Ibarra 985.7510945 03/08/2013 Liquid Waste Fund Professional Services Patrick Ibarra 8,871.75Check Total: 9,857.5010946 03/08/2013 Liquid Waste Fund Sewer Maint- Water Pumps Mesa Water District 19.0010946 03/08/2013 Liquid Waste Fund Sewer Maint- Water Pumps Mesa Water District 19.0010946 03/08/2013 Liquid Waste Fund Sewer Maint- Water Pumps Mesa Water District 19.0010946 03/08/2013 Solid Waste Fund Water - Building Mesa Water District 25.4010946 03/08/2013 Liquid Waste Fund Water - Building Mesa Water District 228.60Check Total: 311.0010947 03/08/2013 Solid Waste Fund Prof Membership/Dues National Safety Council 37.5010947 03/08/2013 Liquid Waste Fund Prof Membership/Dues National Safety Council 337.50Check Total: 375.0010948 03/08/2013 Solid Waste Fund Election Costs County of Orange 19,888.9010948 03/08/2013 Liquid Waste Fund Election Costs County of Orange 19,888.90Check Total: 39,777.8010949 03/08/2013 Liquid Waste Fund Due to OCSD Orange County Sanitation Distr 2,875.0010949 03/08/2013 Liquid Waste Fund OCSD Fees-CMSD Share Orange County Sanitation Distr -143.75Check Total: 2,731.2510950 03/08/2013 Solid Waste Fund Office Supplies Office Depot 1.5010950 03/08/2013 Liquid Waste Fund Office Supplies Office Depot 13.5310950 03/08/2013 Solid Waste Fund Building Maintenance Office Depot 1.0710950 03/08/2013 Liquid Waste Fund Building Maintenance Office Depot 9.68Check Total: 25.7810951 03/08/2013 Solid Waste Fund Public Info/Ed/Community Promo On The Wall Garllery & Frames 1.3510951 03/08/2013 Liquid Waste Fund Public Info/Ed/Community Promo On The Wall Garllery & Frames 12.15Check Total: 13.50AP - Checks for Approval ( 04/09/2013 - 3:18 PM )Page 7
Check Number Check Date Fund Name Account Name Vendor NameAmount10952 03/08/2013 Solid Waste Fund Building Maintenance Ortiz Landscaping & Maintenanc 11.0010952 03/08/2013 Liquid Waste Fund Building Maintenance Ortiz Landscaping & Maintenanc 99.0010952 03/08/2013 Liquid Waste Fund Sewer Maint-Bldg Maint Ortiz Landscaping & Maintenanc 50.00Check Total: 160.0010953 03/08/2013 Liquid Waste Fund Pump Stn Emerg. Eqpt. #196 Pacific Data Electric, Inc. 2,583.0010953 03/08/2013 Liquid Waste Fund Pump Stn Emerg. Eqpt. #196 Pacific Data Electric, Inc. 600.00Check Total: 3,183.0010954 03/08/2013 Liquid Waste Fund Sewer Maint-Swr Lateral Prog Robert Penkwitz 1,200.00Check Total: 1,200.0010955 03/08/2013 Solid Waste Fund MultiMed/Blueprint/Copies/Sub United States Postmaster 20.0010955 03/08/2013 Liquid Waste Fund MultiMed/Blueprints/Copies/Sub United States Postmaster 180.00Check Total: 200.0010956 03/08/2013 Liquid Waste Fund Sewer Maint-Swr Lateral Prog Jeffrey Safarik 125.00Check Total: 125.0010957 03/08/2013 Liquid Waste Fund Sewer Maint-Electric Pumps Southern California Edison 322.8210957 03/08/2013 Liquid Waste Fund Sewer Maint-Electric Pumps Southern California Edison 231.6610957 03/08/2013 Liquid Waste Fund Sewer Maint-Electric Pumps Southern California Edison 321.0710957 03/08/2013 Liquid Waste Fund Sewer Maint-Electric Pumps Southern California Edison 77.2610957 03/08/2013 Liquid Waste Fund Sewer Maint-Electric Pumps Southern California Edison 39.2710957 03/08/2013 Liquid Waste Fund Sewer Maint-Electric Pumps Southern California Edison 76.7910957 03/08/2013 Liquid Waste Fund Sewer Maint-Electric Pumps Southern California Edison 297.1910957 03/08/2013 Liquid Waste Fund Sewer Maint-Electric Pumps Southern California Edison 232.7410957 03/08/2013 Liquid Waste Fund Sewer Maint-Electric Pumps Southern California Edison 754.9910957 03/08/2013 Liquid Waste Fund Sewer Maint-Electric Pumps Southern California Edison 86.8010957 03/08/2013 Liquid Waste Fund Sewer Maint-Electric Pumps Southern California Edison 87.0410957 03/08/2013 Liquid Waste Fund Sewer Maint-Electric Pumps Southern California Edison 132.8310957 03/08/2013 Liquid Waste Fund Sewer Maint-Electric Pumps Southern California Edison 59.6810957 03/08/2013 Liquid Waste Fund Sewer Maint-Electric Pumps Southern California Edison 413.0810957 03/08/2013 Liquid Waste Fund Sewer Maint-Electric Pumps Southern California Edison 370.6210957 03/08/2013 Liquid Waste Fund Sewer Maint-Electric Pumps Southern California Edison 270.7410957 03/08/2013 Liquid Waste Fund Sewer Maint-Electric Pumps Southern California Edison 749.4610957 03/08/2013 Liquid Waste Fund Sewer Maint-Electric Pumps Southern California Edison 82.0810957 03/08/2013 Solid Waste Fund Electric - Building Southern California Edison 54.6210957 03/08/2013 Liquid Waste Fund Electric - Building Southern California Edison 491.56AP - Checks for Approval ( 04/09/2013 - 3:18 PM )Page 8
Check Number Check Date Fund Name Account Name Vendor NameAmountCheck Total: 5,152.3010958 03/08/2013 Solid Waste Fund Cafeteria Plan Spec Dist Risk Mgt Authority 42.0510958 03/08/2013 Liquid Waste Fund Cafeteria Plan Spec Dist Risk Mgt Authority 48.0710958 03/08/2013 Liquid Waste Fund Swr Maint - Cafeteria Plan Spec Dist Risk Mgt Authority 60.0810958 03/08/2013 Liquid Waste Fund Dental Insurance Spec Dist Risk Mgt Authority 392.8110958 03/08/2013 Solid Waste Fund Cafeteria Plan Spec Dist Risk Mgt Authority 82.4910958 03/08/2013 Liquid Waste Fund Cafeteria Plan Spec Dist Risk Mgt Authority 98.0710958 03/08/2013 Solid Waste Fund Benefits Admin Costs Spec Dist Risk Mgt Authority 8.5610958 03/08/2013 Liquid Waste Fund Benefits Admin Costs Spec Dist Risk Mgt Authority 22.0410958 03/08/2013 Liquid Waste Fund Vision Insurance Spec Dist Risk Mgt Authority 70.5610958 03/08/2013 Liquid Waste Fund Swr Maint - Cafeteria Plan Spec Dist Risk Mgt Authority 99.46Check Total: 924.1910959 03/08/2013 Solid Waste Fund Workers' Compensation Spec Dist Risk Mgt Authority 319.3210959 03/08/2013 Liquid Waste Fund Workers' Compensation Spec Dist Risk Mgt Authority 496.7210959 03/08/2013 Liquid Waste Fund Swr Maint - Workers Comp Spec Dist Risk Mgt Authority 2,731.96Check Total: 3,548.0010960 03/08/2013 Solid Waste Fund Professional Services Technology Resource Cntr, Inc. 725.0010960 03/08/2013 Liquid Waste Fund Professional Services Technology Resource Cntr, Inc. 6,525.0010960 03/08/2013 Solid Waste Fund Professional Services Technology Resource Cntr, Inc. 275.0010960 03/08/2013 Liquid Waste Fund Professional Services Technology Resource Cntr, Inc. 2,475.0010960 03/08/2013 Solid Waste Fund Professional Services Technology Resource Cntr, Inc. 325.0010960 03/08/2013 Liquid Waste Fund Professional Services Technology Resource Cntr, Inc. 2,925.0010960 03/08/2013 Solid Waste Fund Professional Services Technology Resource Cntr, Inc. 287.5010960 03/08/2013 Liquid Waste Fund Professional Services Technology Resource Cntr, Inc. 2,587.50Check Total: 16,125.0010961 03/08/2013 Liquid Waste Fund EOC Equipment & Supplies TelePacific Communications 299.24Check Total: 299.2410962 03/08/2013 Solid Waste Fund Staff Development Kaitlin Tran 47.4710962 03/08/2013 Liquid Waste Fund Staff Development Kaitlin Tran 427.25Check Total: 474.7210963 03/08/2013 Liquid Waste Fund Deferred Compensation - 457 VantagePoint Transfer Agents 4.00AP - Checks for Approval ( 04/09/2013 - 3:18 PM )Page 9
Check Number Check Date Fund Name Account Name Vendor NameAmount10963 03/08/2013 Liquid Waste Fund Deferred Compensation - 457 VantagePoint Transfer Agents 1,023.07Check Total: 1,027.0710964 03/08/2013 Liquid Waste Fund Deferred Medical-RHS-Employee VantagePoint Transfer Agents 11.6010964 03/08/2013 Liquid Waste Fund Deferred Medical-RHS-Employee VantagePoint Transfer Agents 590.38Check Total: 601.9810965 03/22/2013 Solid Waste Fund Building Maintenance GECRB/AMAZON 2.1410965 03/22/2013 Liquid Waste Fund Building Maintenance GECRB/AMAZON 19.2510965 03/22/2013 Solid Waste Fund Staff Development GECRB/AMAZON 6.9710965 03/22/2013 Liquid Waste Fund Staff Development GECRB/AMAZON 62.7610965 03/22/2013 Liquid Waste Fund Building Maintenance GECRB/AMAZON 31.4910965 03/22/2013 Solid Waste Fund Building Maintenance GECRB/AMAZON 3.50Check Total: 126.1110966 03/22/2013 Liquid Waste Fund Sewer Maint-Telephone AT&T 127.1010966 03/22/2013 Liquid Waste Fund Sewer Maint-Telephone AT&T 140.6910966 03/22/2013 Liquid Waste Fund EOC Equipment & Supplies AT&T 76.6410966 03/22/2013 Solid Waste Fund Telephone AT&T 39.1710966 03/22/2013 Liquid Waste Fund Telephone AT&T 352.5710966 03/22/2013 Solid Waste Fund Telephone AT&T 35.8210966 03/22/2013 Liquid Waste Fund Telephone AT&T 322.35Check Total: 1,094.3410967 03/22/2013 Solid Waste Fund Public Info/Ed/Community Promo The Badge Company 1.4210967 03/22/2013 Solid Waste Fund Public Info/Ed/Community Promo The Badge Company 12.77Check Total: 14.1910968 03/22/2013 Liquid Waste Fund Sewer Maint-Swr Lateral Prog Sean Bolton 1,800.00Check Total: 1,800.0010969 03/22/2013 Liquid Waste Fund Sewer Maint-Swr Lateral Prog Derek Burdett 1,800.00Check Total: 1,800.0010970 03/22/2013 Solid Waste Fund Equipment Maintenance C3 Office Solutions LLC 17.4910970 03/22/2013 Liquid Waste Fund Equipment Maintenance C3 Office Solutions LLC 157.38AP - Checks for Approval ( 04/09/2013 - 3:18 PM )Page 10
Check Number Check Date Fund Name Account Name Vendor NameAmountCheck Total: 174.8710971 03/22/2013 Liquid Waste Fund System Wide Swr Recon Ph2 #192 Charles King Company 106,784.75Check Total: 106,784.7510972 03/22/2013 Liquid Waste Fund Sewer Maint-Swr Lateral Prog Wen Ling Lucy Chou 300.00Check Total: 300.0010973 03/22/2013 Liquid Waste Fund Sewer Maint-Equipment Maint City of Costa Mesa 249.38Check Total: 249.3810974 03/22/2013 Solid Waste Fund Capital Outlay CoreLogic Solutions, LLC 75.0010974 03/22/2013 Liquid Waste Fund Capital Outlay CoreLogic Solutions, LLC 75.00Check Total: 150.0010975 03/22/2013 Liquid Waste Fund Capital Outlay CPC Fabrication, Inc. 3,600.00Check Total: 3,600.0010976 03/22/2013 Solid Waste Fund Household Hazardous Waste CR&R Incorporated 490.00Check Total: 490.0010977 03/22/2013 Solid Waste Fund Public Info/Ed/Community Promo Cross Media Resources 12.5510977 03/22/2013 Liquid Waste Fund Public Info/Ed/Community Promo Cross Media Resources 113.00Check Total: 125.5510978 03/22/2013 Solid Waste Fund Professional Services California Special Dist Assoc 9.9010978 03/22/2013 Liquid Waste Fund Professional Services California Special Dist Assoc 89.10Check Total: 99.0010979 03/22/2013 Solid Waste Fund Medical/Employment Services Department of Justice 9.8010979 03/22/2013 Liquid Waste Fund Medical/Employment Services Department of Justice 88.2010979 03/22/2013 Liquid Waste Fund Medical/Employment Services Department of Justice 32.0010979 03/22/2013 Liquid Waste Fund Medical/Employment Services Department of Justice 17.00AP - Checks for Approval ( 04/09/2013 - 3:18 PM )Page 11
Check Number Check Date Fund Name Account Name Vendor NameAmountCheck Total: 147.0010980 03/22/2013 Solid Waste Fund Professional Services EasiFile 274.4610980 03/22/2013 Liquid Waste Fund Professional Services EasiFile 2,470.14Check Total: 2,744.6010981 03/22/2013 Liquid Waste Fund Sewer Maint-FOG Prog Contract Environmental Engr & Cont, Inc 9,244.75Check Total: 9,244.7510982 03/22/2013 Solid Waste Fund Equipment Maintenance Elluma Discovery, Inc. 469.0310982 03/22/2013 Liquid Waste Fund Equipment Maintenance Elluma Discovery, Inc. 1,876.13Check Total: 2,345.1610983 03/22/2013 Solid Waste Fund Recycling Grant AB 939 Enrecos 150.0010983 03/22/2013 Solid Waste Fund Recycling Grant AB 939 Enrecos 216.0010983 03/22/2013 Solid Waste Fund Recycling Grant AB 939 Enrecos 150.0010983 03/22/2013 Solid Waste Fund Recycling Grant AB 939 Enrecos 150.0010983 03/22/2013 Solid Waste Fund Recycling Grant AB 939 Enrecos 216.0010983 03/22/2013 Solid Waste Fund Recycling Grant AB 939 Enrecos 3,229.2010983 03/22/2013 Solid Waste Fund Recycling Grant AB 939 Enrecos 3,240.00Check Total: 7,351.2010984 03/22/2013 Solid Waste Fund Board Travel/Meals/Lodging Jim Ferryman 0.7910984 03/22/2013 Liquid Waste Fund Board Travel/Meals/Lodging Jim Ferryman 7.12Check Total: 7.9110985 03/22/2013 Solid Waste Fund Public Info/Ed/Community Promo Government Finance Officers Associatio 74.0010985 03/22/2013 Liquid Waste Fund Public Info/Ed/Community Promo Government Finance Officers Associatio 666.00Check Total: 740.0010986 03/22/2013 Liquid Waste Fund Sewer Maint-Equipment Maint Glenn's Alignment & Brake Serv 376.20Check Total: 376.2010987 03/22/2013 Liquid Waste Fund Sewer Maint-Swr Lateral Prog David Goldwasser 1,025.00AP - Checks for Approval ( 04/09/2013 - 3:18 PM )Page 12
Check Number Check Date Fund Name Account Name Vendor NameAmountCheck Total: 1,025.0010988 03/22/2013 Liquid Waste Fund Sewer Maint-Swr Lateral Prog Charlene Green 1,250.00Check Total: 1,250.0010989 03/22/2013 Solid Waste Fund Postage Mail Finance Inc. 7.6710989 03/22/2013 Liquid Waste Fund Postage Mail Finance Inc. 69.01Check Total: 76.6810990 03/22/2013 Liquid Waste Fund Professional Services HF&H Consultants, LLC 105.00Check Total: 105.0010991 03/22/2013 Solid Waste Fund Staff Development International Istitute of Muni 30.0010991 03/22/2013 Liquid Waste Fund Staff Development International Istitute of Muni 20.00Check Total: 50.0010992 03/22/2013 Solid Waste Fund Professional Services Iron Mountain 10.0010992 03/22/2013 Liquid Waste Fund Professional Services Iron Mountain 90.00Check Total: 100.0010993 03/22/2013 Liquid Waste Fund Sewer Maint- Water Pumps Irvine Ranch Water District 9.30Check Total: 9.3010994 03/22/2013 Liquid Waste Fund Sewer Maint-Pump Stn Contract Jimni Systems, Inc 459.00Check Total: 459.0010995 03/22/2013 Solid Waste Fund Recycling Grant AB 939 Francene E. Kaplan PH.D. 200.0010995 03/22/2013 Solid Waste Fund Recycling Grant AB 939 Francene E. Kaplan PH.D. 200.00Check Total: 400.0010996 03/22/2013 Liquid Waste Fund Sewer Maint-Swr Lateral Prog Eron Martin 1,800.00AP - Checks for Approval ( 04/09/2013 - 3:18 PM )Page 13
Check Number Check Date Fund Name Account Name Vendor NameAmountCheck Total: 1,800.0010997 03/22/2013 Liquid Waste Fund Sewer Maint-Swr Lateral Prog John McLean 1,133.50Check Total: 1,133.5010998 03/22/2013 Liquid Waste Fund Sewer Maint- Water Pumps Mesa Water District 19.0010998 03/22/2013 Liquid Waste Fund Sewer Maint-Water Bldg Mesa Water District 54.0010998 03/22/2013 Liquid Waste Fund Sewer Maint-Water Bldg Mesa Water District 80.5010998 03/22/2013 Liquid Waste Fund Sewer Maint-Water Bldg Mesa Water District 113.50Check Total: 267.0010999 03/22/2013 Solid Waste Fund Equipment Maintenance Newegg Business 28.3810999 03/22/2013 Liquid Waste Fund Equipment Maintenance Newegg Business 255.40Check Total: 283.7811000 03/22/2013 Solid Waste Fund Medical/Employment Services Occu-Med, Ltd 21.1011000 03/22/2013 Liquid Waste Fund Medical/Employment Services Occu-Med, Ltd 189.90Check Total: 211.0011001 03/22/2013 Liquid Waste Fund Sewer Maint-FOG Prog Contract Orange County Sanitation Distr 422.00Check Total: 422.0011002 03/22/2013 Liquid Waste Fund Sewer Maint-Swr Lateral Prog Larry Oden 1,747.50Check Total: 1,747.5011003 03/22/2013 Solid Waste Fund Office Supplies Office Depot 2.3711003 03/22/2013 Liquid Waste Fund Office Supplies Office Depot 21.3811003 03/22/2013 Solid Waste Fund Board Travel/Meals/Lodging Office Depot 3.0911003 03/22/2013 Liquid Waste Fund Board Travel/Meals/Lodging Office Depot 27.8511003 03/22/2013 Liquid Waste Fund Building Maintenance Office Depot 43.2411003 03/22/2013 Solid Waste Fund Building Maintenance Office Depot 4.8011003 03/22/2013 Solid Waste Fund Board Travel/Meals/Lodging Office Depot 1.6811003 03/22/2013 Liquid Waste Fund Board Travel/Meals/Lodging Office Depot 15.1111003 03/22/2013 Solid Waste Fund Office Supplies Office Depot 1.5911003 03/22/2013 Liquid Waste Fund Office Supplies Office Depot 14.2911003 03/22/2013 Solid Waste Fund Board Travel/Meals/Lodging Office Depot 1.30AP - Checks for Approval ( 04/09/2013 - 3:18 PM )Page 14
Check Number Check Date Fund Name Account Name Vendor NameAmount11003 03/22/2013 Liquid Waste Fund Board Travel/Meals/Lodging Office Depot 11.5711003 03/22/2013 Liquid Waste Fund Building Maintenance Office Depot 12.7211003 03/22/2013 Solid Waste Fund Building Maintenance Office Depot 1.4011003 03/22/2013 Solid Waste Fund Office Supplies Office Depot 2.5111003 03/22/2013 Liquid Waste Fund Office Supplies Office Depot 22.5811003 03/22/2013 Solid Waste Fund Office Supplies Office Depot 1.1011003 03/22/2013 Liquid Waste Fund Office Supplies Office Depot 9.91Check Total: 198.4911004 03/22/2013 Solid Waste Fund Board Travel/Meals/Lodging Bob Ooten 25.00Check Total: 25.0011005 03/22/2013 Liquid Waste Fund Sewer Maint-Swr Lateral Prog Ly Phan 1,800.00Check Total: 1,800.0011006 03/22/2013 Facilities Revolving Fund Fixture Fees Sonia Quezada 103.5011006 03/22/2013 Facilities Revolving Fund Fixture Fees Sonia Quezada 17.25Check Total: 120.7511007 03/22/2013 Liquid Waste Fund Sewer Maint-Elec Bldg Southern California Edison 409.2411007 03/22/2013 Liquid Waste Fund Sewer Maint-Electric Pumps Southern California Edison 940.79Check Total: 1,350.0311008 03/22/2013 Solid Waste Fund Board Travel/Meals/Lodging Michael Scheafer 1.4711008 03/22/2013 Liquid Waste Fund Board Travel/Meals/Lodging Michael Scheafer 13.22Check Total: 14.6911009 03/22/2013 Liquid Waste Fund Sewer Maint-Swr Lateral Prog Scott Thompson 842.50Check Total: 842.5011010 03/22/2013 Liquid Waste Fund Contract Services Underground Service Alert/SC 36.00Check Total: 36.0011011 03/22/2013 Liquid Waste Fund Sewer Maint-Small Tools/Eq USA bluebook 107.7311011 03/22/2013 Liquid Waste Fund Sewer Maint-Small Tools/Eq USA bluebook 640.97AP - Checks for Approval ( 04/09/2013 - 3:18 PM )Page 15
Check Number Check Date Fund Name Account Name Vendor NameAmountCheck Total: 748.7011012 03/22/2013 Liquid Waste Fund Deferred Compensation - 457 VantagePoint Transfer Agents 1,023.07Check Total: 1,023.0711013 03/22/2013 Liquid Waste Fund Deferred Medical-RHS-Employee VantagePoint Transfer Agents 601.68Check Total: 601.6811014 03/22/2013 Solid Waste Fund Contract Services Willdan Engineering 216.0011014 03/22/2013 Liquid Waste Fund Contract Services Willdan Engineering 864.00Check Total: 1,080.0011015 03/22/2013 Liquid Waste Fund Sewer Maint-Swr Lateral Prog John Wright 1,200.00Check Total: 1,200.0011016 03/22/2013 Liquid Waste Fund Sewer Maint-Annual Sewer Maint Xylem Water Solutions USA, Inc 30.38Check Total: 30.3811017 03/26/2013 Solid Waste Fund Trash Hauler Costa Mesa Disposal 196,767.85Check Total: 196,767.85Report Total: 691,889.33AP - Checks for Approval ( 04/09/2013 - 3:18 PM )Page 16
Feb-13
Vendors Description Amount
Aaron Brothers Stands for Award Case 8.62$
Albertsons Refreshment SARBS Collection System of the Year Interview 7.48$
Baudville Inc. Thank You Cards-Employee Appreciation Day 33.25$
California Special District Registration CSDA Legislative Days 5/14-5/15/2013 225.00$
Certification Partners Refund IBC Course (79.00)$
Coffee Bean Store CMSD Liaison Mtg 31.90$
Costa Mesa Chamber CM Chamber Breakfast - Directors 30.00$
El Matador Lunch with Accounting Manager (Applicant, GM, AS, AC)45.60$
Fleet Svc Diesel Fluid 55.04$
Hub Auto Supply Washer Fluid- Grease 14.15$
Orange County Register Legal Advertising for Director Position 125.00$
Party City Banner for Employee Appreciation Day 21.59$
Plums Café & Catering Lunch with Accounting Manager (Applicant, GM, AS, AC)100.32$
Smart N Final District Yard Cleaning Supplies 50.76$
Southwest CSMFO Conference Oakland-SNA 97.10$
Surveymonkey.com CMSD Website Survey 24.00$
Target Touchscreen Pens/iPad Cases (Paperless Agenda Program) 291.50$
TFL Everyday Flowers Bereavement Flowers 95.00$
The Home Depot District Yard Small Tools/Paint Supplies 375.32$
Yard House Lunch with Accounting Manager (Applicant, GM, AS, AC)84.14$
CMSD Check #10923 (3/8/2013)1,636.77$
ITEM NO. 07
Costa Mesa Sanitary District
…an Independent Special District
Protecting our community’s health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Memorandum
To: Board of Directors
Via: Scott Carroll, General Manager
From: Marc Davis, Treasurer
Date: April 18, 2013
Subject: Investment Report for the Month of March 2013
Summary
Attached is the Investment Report for the month of March 2013. As required by the
District’s Statement of Investment Policy, the Investment Report delineates all investment
activity during the month.
Staff Recommendation
Approve the Investment Report for the month of March 2013.
Analysis
This report lists the types of securities held in the District’s portfolio, the institutions from
which the securities were purchased, maturity dates and interest rates as of March 31,
2013. The District’s investments are in compliance with the Statement of Investment
Policy adopted by the Board at the July 26, 2012 regular meeting, as well as the California
Government Code. The market values in this report were provided by our third party
custodian, Bank of New York, except for the Local Agency Investment Fund (LAIF). The
market value of LAIF was provided by the State Treasurer’s Office. It does not represent
the value of the underlying securities within the pool, but rather the par or cost amount,
which is the amount the District is entitled to withdraw. This reporting practice is
consistent with industry standard practices for similar funds.
ITEM NO. 08
Board of Directors
April 18, 2013
Page 2 of 3
The weighted average stated rate of return (current yield) for the District’s investment
portfolio as of March 31, 2013, was 0.734%. The yield to maturity of the portfolio was
0.734%. The District’s weighted average interest rate was 46 basis points (0.464%) above
the daily effective yield of LAIF, which was 0.270% as of March 27, 2013. The weighted
average number of days to maturity for the District’s total portfolio was 1,017 days (2.79
years). The average duration of the underlying securities in LAIF as of March 27, 2013,
which is the most current information available, was 212 days.
The District’s investment portfolio is in compliance with its liquidity limitations, which
requires that a minimum of 20.00% of the portfolio must mature within one year. The
percentage of the portfolio maturing in less than one year as of March 31, 2013 was
35.60%.
As of March 31, 2013, the District has adequate operating reserves necessary to meet its
obligations for the next six months.
Strategic Plan Element & Goal
This item supports achieving Strategic Element No. 7.0, Finances, by ensuring the short
and long-term fiscal health of the District.
Legal Review
Legal review is not required.
Financial Review
The portfolio was budgeted to earn an average rate of 0.900% for the year ending June
31, 2013. Through March 31, 2013, the portfolio has earned a weighted average interest
rate of 0.790%. Staff anticipates that the District will be close to budget with its estimated
investment earnings.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the
March 31, 2013 Board of Directors regular meeting at District Headquarters (631 W. 19th
Street) and on the District’s website at www.cmsdca.gov.
Board of Directors
April 18, 2013
Page 3 of 3
Alternative Actions
1. Refer the matter back to staff
Attachments
Treasurer’s Report of Pooled Cash and Investments as of March 31, 2013
Deposits Outstanding
Bank Balance In Transits Checks Book Balance
Active Accounts:
Bank of America 554,139.99$ - 209,606.71 344,533.28$
Total Active Accounts 554,139.99 - 209,606.71 344,533.28
Market Value Increase Decrease Cost
Investments:
Local Agency Investment Fund 4,906,443.80$ - - 4,906,443.80$
Money Market/Sweep Account 1,174,368.07 - - 1,174,368.07
Federal Agency Securities 11,009,163.75 - 9,163.75 11,000,000.00
Total Investments 17,089,975.62 - 9,163.75 17,080,811.87
Total Pooled Cash & Investments 17,644,115.61$ -$ 218,770.46$ 17,425,345.15$
Market Adjustment
C O S T A M E S A S A N I T A R Y D I S T R I C T
Treasurer's Report of Pooled Cash and Investments
March 31, 2013
Costa Mesa Sanitary District
Pooled Cash and Investments by Fund
March 31, 2013
Solid Waste Fund:
Operating Reserve 801,000.00$
Unreserved 4,620,017.69
Liquid Waste Fund:
Operating Reserve 371,000.00
Reserved for Earthquakes/Emergencies 1,000,000.00
Reserved for Capital Outlay 2,774,665.00
Unreserved 2,250,808.58
Sewer Construction Fund 100,000.00
Facilities Revolving Fund 123,548.82
Asset Replacement Fund 244,013.31
Asset Management Fund 5,140,291.75
Total Pooled Cash & Investments 17,425,345.15$
Treasurer
DateMarcus D. Davis
March 31, 2013
4/12/13
1
Total investments outstanding as of February 28, 2013 17,355,781.27$
Additions:
Gain on sale of investment -
Investment purchases 1,000,000.00
Deductions:
Investments called -
Net increase (decrease) in Sweep Account (999,969.40)
Net increase (decrease) in LAIF (275,000.00)
Total investments outstanding as of March 31, 2013 17,080,811.87$
C O S T A M E S A S A N I T A R Y D I S T R I C T
Investment Activity Summary
March 31, 2013
2
InterestCUSIPPurchase Maturity Coupon Investment Earned atNumberInvestmentDateDateRateCost03/31/13n/a Local Agency Investment Fundn/an/a 0.270% 4,906,443.80$ n/a **n/a Bank of New York-Sweep Acctn/an/a 0.000% 1,174,368.07 n/a3133EAPB8 Federal Farm Credit Bank05/02/12 05/02/17 1.230% 1,000,000.00 5,090.83 3136G0GX3 Federal National Mortgage Assn 05/30/12 08/24/16 1.000% 1,000,000.00 1,027.77 3135G0MA8 Federal National Mortgage Assn 06/28/12 06/28/17 1.200% 1,000,000.00 3,100.00 3134G3ZR4 Federal Home Loan Mortgage 08/07/12 08/07/17 1.000% 1,000,000.00 1,500.00 3136G0L58 Federal National Mortgage Assn 10/18/12 10/18/17 1.000% 1,000,000.00 4,527.77 3135G0RQ8 Federal National Mortgage Assn 11/15/12 11/15/17 1.000% 1,000,000.00 3,777.77 313381LC7 Federal Home Loan Mortgage 12/28/12 12/28/17 0.950% 1,000,000.00 2,454.16 3136G17A1 Federal National Mortgage Assn 12/31/12 12/30/15 0.450% 1,000,000.00 1,137.50 3133823B7 Federal Home Loan Mortgage 02/22/13 02/22/18 1.150% 1,000,000.00 1,245.83 3133826D0 Federal Home Loan Mortgage 02/28/13 02/28/18 1.100% 1,000,000.00 1,008.33 313382HR7 Federal Home Loan Mortgage 03/27/13 03/27/18 1.130%1,000,000.00 125.55 Totals17,080,811.87$ 24,995.51$ **Represents the LAIF daily rate at 3/27/13CommentsCOSTA MESA SANITARY DISTRICTInvestment and Investment EarningsMarch 31, 2013 3
Current %
of Market Value
03/31/13 Maximum %
U.S. Treasury Bills 0.00%Unlimited
U.S. Treasury Notes 0.00%Unlimited
Federal Agency Issues:
FICB 0.00%Unlimited
FLB 0.00%Unlimited
FHLB 0.00%Unlimited
FHLMC 29.26%Unlimited
FNMA 29.30%Unlimited
FFCB 5.86%Unlimited
Other *0.00%Unlimited
Banker's Acceptances 0.00%25% (1)
Certificates of Deposit 0.00%25%
Negotiable Certificates of Deposits 0.00%25% (1)
Commercial Paper 0.00%25% (1)
Medium Term Corporate Notes 0.00%20% (1)
LAIF (Local Agency Investment Fund)28.71%40,000,000
Shares of Benefical Interest 0.00%20%
Money Market/Mutual Funds (Sweep Acct) 6.87%10% per fund (2)
Total 100.00%
% of portfolio maturing under one year 35.60%no less than 20%
% of portfolio maturing over one year 64.40%
100.00%
(1) Further limited to 10% in any single issuer
(2) Also limited to 20% in total.
*These securities are not considered for purchases: SBA, GNMA, TVA and SALLIEMAE
COSTA MESA SANITARY DISTRICT
Summary of Policy Limitations
March 31, 2013
Description
4
Purchase Maturity Coupon Investment % of Market % ofDescriptionBroker/DealerDateDateRateCostPortfolioValuePortfolioCommentsState Treasurer's PoolLAIFn/a Continuous 0.270% ** 4,906,443.80$ 4,906,443.80$ POOL Total State Treasurer's Pool4,906,443.80 28.72% 4,906,443.80 28.71%Money Market Mutual FundBank of New York n/a Continuous 0.000% 1,174,368.07 1,174,368.07 SWEEP Total Money Market Mutual Fund1,174,368.07 6.88% 1,174,368.07 6.87%Federal Home Loan MortgageE.J. De La Rosa 08/07/12 08/07/17 1.000% 1,000,000.00 995,480.00 FHLMCFederal Home Loan MortgageE.J. De La Rosa 12/28/12 12/28/17 0.950% 1,000,000.00 996,620.00 FHLMCFederal Home Loan MortgageE.J. De La Rosa 02/22/13 02/22/18 1.150% 1,000,000.00 1,001,460.00 FHLMCFederal Home Loan MortgageE.J. De La Rosa 02/28/13 02/28/18 1.100% 1,000,000.00 1,003,520.00 FHLMCFederal Home Loan MortgageE.J. De La Rosa 03/27/13 03/27/18 1.130% 1,000,000.00 1,002,910.00 FHLMC Total Federal Home Loan Mortgage5,000,000.00 29.27% 4,999,990.00 29.26%Federal National Mortgage Association Union Banc05/30/12 08/24/16 1.000% 1,000,000.00 1,001,230.00 FNMAFederal National Mortgage Association Union Banc06/28/12 06/28/17 1.200% 1,000,000.00 1,002,500.00 FNMAFederal National Mortgage Association E.J. De La Rosa 10/18/12 10/18/17 1.000% 1,000,000.00 1,002,830.00 FNMAFederal National Mortgage Association E.J. De La Rosa 11/15/12 11/15/17 1.000% 1,000,000.00 1,001,230.00 FNMAFederal National Mortgage Association Union Banc12/31/12 12/30/15 0.450% 1,000,000.00 1,000,290.00 FNMA Total Federal National Mortgage Association5,000,000.00 29.27% 5,008,080.00 29.30%Federal Farm Credit BankE.J. De La Rosa 05/02/12 05/02/17 1.230% 1,000,000.00 1,001,093.75 FFCB Total Federal Farm Credit Bank1,000,000.00 5.85% 1,001,093.75 5.86%Total Investments17,080,811.87$ 100.00%17,089,975.62$ 100.00%**Represents the LAIF daily rate at 3/27/13COSTA MESA SANITARY DISTRICTSchedule of Investments by Instrument TypeMarch 31, 2013 5
Investment Purchase Maturity Days to Coupon Yield to InvestmentBroker/DealerTypeDate DateMaturityRateMaturityCostLocal Agency Investment Fund Pool1 0.270% ** 0.270% 4,906,443.80$ Bank of New YorkSweep10.000% 0.000% 1,174,368.07 E.J. De La RosaFFCB05/02/12 05/02/17 1,493 1.230% 1.230% 1,000,000.00 UnionBancFNMA05/30/12 08/24/16 1,242 1.000% 1.000% 1,000,000.00 UnionBancFNMA06/28/12 06/28/17 1,550 1.200% 1.200% 1,000,000.00 E.J. De La RosaFHLMC 08/07/12 08/07/17 1,590 1.000% 1.000% 1,000,000.00 E.J. De La RosaFNMA10/18/12 10/18/17 1,662 1.000% 1.000% 1,000,000.00 E.J. De La RosaFNMA11/15/12 11/15/17 1,690 1.000% 1.000% 1,000,000.00 E.J. De La RosaFHLMC 12/28/12 12/28/17 1,733 0.950% 0.950% 1,000,000.00 UnionBancFNMA12/31/12 12/30/15 1,004 0.450% 0.450% 1,000,000.00 E.J. De La RosaFHLMC 02/22/13 02/22/18 1,789 1.150% 1.150% 1,000,000.00 E.J. De La RosaFHLMC 02/28/13 02/28/18 1,795 1.100% 1.100% 1,000,000.00 E.J. De La RosaFHLMC 03/27/13 03/27/18 1,822 1.130% 1.130% 1,000,000.00 COSTA MESA SANITARY DISTRICTInvestment PortfolioMarch 31, 2013Total Investment Portfolio17,080,811.87$ Total PortfolioWeighted Avg Interest Rate0.734 %Weighted Avg Yield to Maturity0.734 %Weighted Avg Days to Maturity1,017 Days2.79 Years**Represents the LAIF daily rate at 3/27/13 6
NetPurchase Maturity Intuition Investment Coupon Investment Market Accrued Gain/(Loss)DateDateBroker/DealerTypeParRateCostValueInterestIf Soldn/a Continuous LAIFPOOL 4,906,443.80$ 0.270% ** 4,906,443.80 4,906,443.80 - - n/a Continuous Bank of New York SWEEP 1,174,368.07 0.000% 1,174,368.07 1,174,368.07 - - 05/02/12 05/02/17 E.J. De La Rosa FFCB1,000,000.00 1.230% 1,000,000.00 1,001,093.75 5,090.83 1,093.75 05/30/17 08/24/16 UnionBancFNMA 1,000,000.00 1.000% 1,000,000.00 1,001,230.00 1,027.77 1,230.00 06/28/12 06/28/17 UnionBancFNMA 1,000,000.00 1.200% 1,000,000.00 1,002,500.00 3,100.00 2,500.00 08/07/12 08/07/17 E.J. De La Rosa FHLMC 1,000,000.00 1.000% 1,000,000.00 995,480.00 1,500.00 (4,520.00) 10/18/12 10/18/17 E.J. De La Rosa FNMA 1,000,000.00 1.000% 1,000,000.00 1,002,830.00 4,527.77 2,830.00 11/15/12 11/15/17 E.J. De La Rosa FNMA 1,000,000.00 1.000% 1,000,000.00 1,001,230.00 3,777.77 1,230.00 12/28/12 12/28/17 E.J. De La Rosa FHLMC 1,000,000.00 0.950% 1,000,000.00 996,620.00 2,454.16 (3,380.00) 12/31/12 12/30/15 UnionBancFNMA 1,000,000.00 0.450% 1,000,000.00 1,000,290.00 1,137.50 290.00 02/22/13 02/22/18 E.J. De La Rosa FHLMC 1,000,000.00 1.150% 1,000,000.00 1,001,460.00 1,245.83 1,460.00 02/28/13 02/28/18 E.J. De La Rosa FHLMC 1,000,000.00 1.100% 1,000,000.00 1,003,520.00 1,008.33 3,520.00 03/27/13 03/27/18 E.J. De La Rosa FHLMC 1,000,000.00 1.130% 1,000,000.00 1,002,910.00 125.55 2,910.00 Total Investments17,080,811.87$ 17,080,811.87 17,089,975.62 24,995.51 9,163.75 **Represents the LAIF daily rate at 3/27/13C O S T A M E S A S A N I T A R Y D I S T R I C TFor all Maturities with Market ValuesMarch 31, 2013 7
Type of Purchase Maturity CouponInvestmentInvestmentDateDateRatePar ValueCostFFCB 05/02/12 05/02/17 1.230% 1,000,000.00 1,000,000.00 Callable 5/2/13 w/5 days notice and anytime afterFNMA 05/30/12 08/24/16 1.000% 1,000,000.00 1,000,000.00 Callable 5/30/13 w/10 days notice, thereafter 8,11,2,5FNMA 06/28/12 06/28/17 1.200% 1,000,000.00 1,000,000.00 Callable 6/28/13 w/10 days notice, monthly thereafterFHLMC 08/07/12 08/07/17 1.000% 1,000,000.00 1,000,000.00 Callable 8/7/14 w/5 days notice, thereafter 11,2,5,8FNMA 10/18/12 10/18/17 1.000% 1,000,000.00 1,000,000.00 Callable 5/15/13 w/10 days notice, thereafter 8,11,2,5FNMA 11/15/12 11/15/17 1.000% 1,000,000.00 1,000,000.00 Callable 5/15/13 w/10 days notice, thereafter 8,11,2,5FHLMC 12/28/12 12/28/17 0.950% 1,000,000.00 1,000,000.00 Callable 12/28/13 w/5 days notice, monthly thereafterFNMA 12/30/12 12/31/15 0.450% 1,000,000.00 1,000,000.00 Callable 12/30/13, w/10 days notice, thereafter 3, 6, 9FHLMC 02/22/13 02/22/18 1.150% 1,000,000.00 1,000,000.00 Callable 8/22/13, w/5 days notice, thereafter 8,11,2,5FHLMC 02/28/13 02/28/18 1.100% 1,000,000.00 1,000,000.00 Callable 2/28/14, w/5 days notice, annually thereafterFHLMC 03/27/13 03/27/18 1.130% 1,000,000.00 1,000,000.00 Callable 3/27/15, w/5 days notice, thereafter 3,6,9,12Totals11,000,000.00$ 11,000,000.00$ COSTA MESA SANITARY DISTRICTCall ScheduleMarch 31, 2013Call Features 8
Cost50,136.76 In Thousands1 - 180 Days6,080$ 181 - 365 Days- 1 - 2 Years- ##########6,562.50 2 - 3 Years- COSTA MESA SANITARY DISTRICTMATURITIES DISTRIBUTIONMarch 31, 201330%40%50%60%70%35.60%52.69%6,562.50 2 - 3 Years- ##########3 - 4 Years2,000 4 - 5 Years9,000 TOTAL17,080$ 0%10%20%30%1 - 180 Days181 - 365 Days1 - 2 Years2 - 3 Years3 - 4 Years4 - 5 Years0 0 0 0 0 00.00%0.00%0.00%11.71% 9
Costa Mesa Sanitary DistrictPortfolio Interest Rate Informationas of March 31, 20130.20%0.40%0.60%0.80%1.00%1.20%3 month T-Bill6 month T-Bill2 year T-Note3 year T-Note5 year T-NoteCMSD-monthlyLAIF-monthlyOC Pool-monthly0.00%10
Costa Mesa Sanitary District
…an Independent Special District
Protecting our community’s health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Memorandum
To: Board of Directors
From: Scott Carroll, General Manager
Date: April 18, 2013
Subject: Amending the District’s Deferred Compensation Plan (457)
Summary
In addition to CalPERS retirement system, District employees can voluntarily participate in
a deferred compensation plan (457) to supplement their retirement income. Approving the
attached resolution will amend the plan to allow employees to take loans from their 457
plan.
Staff Recommendation
That the Board of Directors adopt Resolution No. 2013-828 amending the District’s
Deferred Compensation Plan (457).
Analysis
The District participates in a supplemental retirement system through ICMA-RC. This is a
voluntary program in which employees can contribute up to $17,000 a year into their plan.
The District does not match 457 contributions. ICMA-RC offers a loan program where
employees can borrow up to 50% of their balance or a maximum amount of $50,000.
The loan must be repaid in five years through bi-weekly payroll deductions and the interest
is based on prime plus 0.5%. If the employee separates from the District, he/she must pay
the loan in full to ICMA-RC before receiving a distribution of his/her 457 account balance,
otherwise, the person will experience a taxable event. Loans will only be granted in the
event of a hardship and employees may have only one outstanding loan at a time.
Strategic Plan Element & Goal
This item adheres to the objective and strategy of Strategic Element 6.0,
Personnel/Organizational Management, which states:
ITEM NO. 09
Board of Directors
April 18, 2013
Page 2 of 2
“Objective: To employ and retain a high quality, motivated workforce.
Strategy: We will do this by utilizing sound policies and personnel practices, offering
competitive compensation and benefits, providing opportunities for training, development
and professional growth, while ensuring a safe and secure workplace.”
Legal Review
Not applicable
Financial Review
There are no financial impacts to amending the District’s Deferred Compensation Plan
(457).
Committee Recommendation
No applicable.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the
April 18, 2013 Board of Directors regular meeting at District Headquarters and on District’s
website.
Alternative Actions
1. Do not adopt the resolution and refer the matter back to staff.
Attachments A: Resolution No. 2013-828
RESOLUTION NO. 2013-829
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
COSTA MESA SANITARY DISTRICT NOMINATING MICHAEL SCHEAFER
AS A CANDIDATE FOR ELECTION TO THE SPECIAL DISTRICT RISK MANAGEMENT
AUTHORITY BOARD OF DIRECTORS
WHEREAS, the Special District Risk Management Authority (SDRMA) is a Joint
Powers Authority formed under California Government Code, Section 6500 et.seq., for the
purpose of providing risk management and risk financing for California Special Districts and
other local government agencies; and
WHEREAS, the Joint Powers Agreement (JPA) and Bylaws of SDRMA set forth
director qualifications, terms of office and election requirements; and
WHEREAS, the Board of Directors of SDRMA established procedures and
guidelines for the Director Election process; and
WHEREAS, the Board of Directors of SDRMA established a policy requiring
candidates seeking election to the SDRMA Board of Directors to be: 1) a member of the
agency’s governing body or full-time management employee per SERMA Election Policy
2012-05, Section 4.1 and be an active member agency of both SERMA’s property/liability
and worker’s compensation programs, and 2) be nominated by resolution of their member
agency’s governing body, and 3) each nominated candidate must submit a completed
signed “Statement of Qualifications” on or before the May 3 filing deadline in order for the
candidate’s name to be placed on the official ballot.
NOW, THEREFORE, BE IT RESOLVED:
1. The governing body of the Costa Mesa Sanitary District nominates Michael
Scheafer, its Vice President, as a candidate for the Board of Directors of the Special District
Risk Management Authority.
2. The governing body of the Costa Mesa Sanitary District further directs that a copy
of this resolution be delivered to SDRMA on or before the May 3, 2013 filing deadline.
ADOPTED this 18 of April, 2013 by the Governing Body of the Costa Mesa Sanitary District
by the following roll call votes:
AYES:
NAYES:
ABSTAIN:
ABSENT:
________________________________ ____________________________
James Ferryman Arthur Perry
President – Costa Mesa Sanitary District Secretary
ITEM NO. 10
STATE OF CALIFORNIA)
COUNTY OF ORANGE ) SS
CITY OF COSTA MESA )
I, Scott Carroll, District Clerk of the Costa Mesa Sanitary District, hereby certify
that the above and foregoing Resolution No. 2013-829, was duly and regularly passed
and adopted by said Board of Directors at a regular meeting thereof held on the 18th day
of April, 2013.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of
the Costa Mesa Sanitary District, this 18th day of April 2013.
_________________________________
Clerk of the Costa Mesa Sanitary District
Costa Mesa Sanitary District
…an Independent Special District
Protecting our community’s health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Memorandum
To: Board of Directors
From: Scott Carroll, General Manager
Date: April 18, 2013
Subject: Solid Waste Annual Charge
Summary
Before determining the annual solid waste charge per residential parcel in CMSD, staff
needs to determine the total cost it takes to operate the solid waste program. To do that
staff looks at five (5) key expenses, which are described in more details below.
Staff Recommendation
That the Board of Directors approves continuing the public hearing to June 27, 2013 and
direct staff to negotiate with CR&R on lowering the hauler and/or recycling/disposal rates.
Analysis
The following are the five (5) key expenses of the District’s Solid Waste Program and how
the annual charge is calculated.
1. Hauler Rate
The hauler rate of $9.1554 was established when the contract was executed with
CR&R in 2006. The hauler rate of $9.1554 has remained unchanged since 2006.
This rate will continue to remain unchanged in FY 2013-14.
To determine the annual cost for the hauler, the rate is multiplied by the total CMSD
household served. In FY 2013-14, staff is estimating 21,571 households will be
served. The annual hauler cost is calculated below.
ITEM NO. 11
Board of Directors
April 18, 2013
Page 2 of 7
Household Rate Monthly Cost Annual Cost
21,571 X 9.1554 $197,491 X 12 = $2,369,892
2. Recycling/Disposal Rate
The recycling/disposal rate consists of a transfer station fee for recycling, which is
set at $41.22 per ton, and half of the landfill tipping fee due to CMSD’s 50%
diversion requirement. In 2006, the landfill tipping fee was $22.00 a ton so CR&R’s
disposal fee is $11.00. The District’s Recycling/Disposal Rate is $52.22 after
adding together the transfer station fee ($41.22) and CR&R’s disposal fee ($11.00).
This rate has remained unchanged since 2006. This rate will continue to remain
unchanged in FY 2013-14.
Note: The current tipping fee is $31.37 a ton; however, OC Waste & Recycling is
going to increase the tipping fee in FY 2013-14 by 2.16%. The new tipping fee in
FY 2013-14 will be $32.05 a ton. Half of this fee is $16.02, which means the actual
recycling/disposal rate should be $57.24, but CR&R has agreed not to raise this
rate.
To determine the annual recycling/disposal cost, the rate is multiplied by the
estimated total tonnage. Staff is estimating the total tonnage in FY 2013-14 will be
39,851 tons. The annual recycling/disposal cost is calculated below.
Tonnage Rate Annual Cost
39,850 X 52.22 = $2,080,967
3. Salaries and Benefits
The FY 2013-14 Budget for salaries and benefits is $447,668
4. Operations and Maintenance (O&M)
O&M consists of professional services, legal services, election costs, tools and
equipment, building maintenance, postage, etc. The FY 2013-14 Budget for O&M
is $245,955.
5. Programs
This expense consists of CMSD special programs such as sharps, HHW,
scavenging, education, pharmaceutical and telephone book recycling. The FY
2013-14 Budget for Programs is $130,900.
The total for these five (5) expenses is $5,275,382, as shown below.
Board of Directors
April 18, 2013
Page 3 of 7
Hauler $2,369,892
Recycling/Disposal 2,080,967
Salaries & Benefits 447,668
O&M 245,955
Programs 130,900
TOTAL: $5,275,382
REVENUES
Before calculating the annual charge, staff looks at other revenue sources to help offset
the expenses identified above. Other revenue sources include additional container charge,
property taxes, investment earnings and CR&R contributions such as education programs
and scavenging. The estimated revenue from these sources is identified below.
Additional Container Charge 100,000
Property Taxes 200,000
Investment Earnings 50,000
CR&R Contributions 25,000
Other 75,000
TOTAL: $450,000
When these revenues are used to offset the total expenses the net cost is $4,825,382 as
shown below.
5,275,382 – 450,000 = 4,825,382
ANNUAL CHARGE
CMSD needs to calculate a charge that will generate enough revenue to cover the net
expense of $4,825,382. To determine the annual charge staff divides the net rate with the
total household as shown below.
4,825,382 21,571 = 223.70 12 = $18.64
The proposed annual charge per residential parcel in FY 2013-14 is $223.70 or $18.64 a
month.
Board of Directors
April 18, 2013
Page 4 of 7
FY 2014-15
Using the same calculations above, staff has calculated the annual charge for FY 2014-15,
which is described in more details below.
1. Hauler Rate
Household Rate Monthly Cost Annual Cost
21,845 X 9.1554 $200,000 X 12 = $2,400,000
2. Recycling/Disposal Rate
Tonnage Rate Annual Cost
40,214 X 52.22 = $2,099,975
3. Salaries and Benefits
The FY 2014-15 Budget for salaries and benefits is $480,800
4. Operations and Maintenance
O&M consist of professional services, legal services, election costs, tools and
equipment, building maintenance, postage, etc. The FY 2014-15 Budget for O&M
is $274,660.
5. Programs
This expense consists of CMSD special programs such as sharps, HHW,
scavenging, education, pharmaceutical and telephone book recycling. The FY
2014-15 Budget for Programs is $140,500.
The total for these five (5) expenses is $5,395,935, as shown below.
Hauler $2,400,000
Recycling/Disposal 2,099,975
Salaries & Benefits 480,800
O&M 274,660
Programs 140,500
TOTAL: $5,395,935
REVENUES
Staff is estimating other revenue sources will be flat in FY 2014-15.
Board of Directors
April 18, 2013
Page 5 of 7
When these revenues are used to offset the total expenses the net cost is $4,945,935 as
shown below.
5,395,935 – 450,000 = 4,945,935
ANNUAL CHARGE
CMSD needs to calculate a charge that will generate enough revenue to cover the net
expense of $4,945,935. To determine the annual charge staff divides the net rate with the
total household as shown below.
4,945,935 21,845 = 226.41 12 = $18.87
The proposed annual charge per residential parcel in FY 2014-15 is $226.41 or $18.87 a
month.
RECOMMENDATION
Last year, the Board approved reducing the solid waste annual charge from $239.40
($19.95 a month) to $228.00 ($19.00 a month). Based on the calculations above, the
annual charge would decrease again to $223.70 ($18.64 a month) in FY 2013-14, but the
charge will increase slightly in FY 2014-15 to $226.41 ($18.87 a month) and would require
the District to comply with Prop 218 procedures.
Staff performed a long term rate stabilization analysis at an annual charge of $216.00 or
$18.00 a month in FY 2013-14 and in FY 2014-15. The analysis includes allocating the
District’s Solid Waste Fund Balance to offset projected net deficit balances in the Solid
Waste Fund. Attachment A demonstrates the District could maintain an annual charge of
$216.00 for the next eight years when allocating the fund balance and the fund balance
can stabilize the charge for at least eight years. Attachment B is a solid waste survey that
shows CMSD’s proposed full rate will rank 17th out of 35 Orange County communities.
The District is currently conducting a performance audit of CR&R. Section 37 of the
Agreement between CR&R and CMSD states that CR&R must submit to CMSD, upon
request, a master manifest. The manifest must show disposal volumes, nature of the
waste, transporter and disposal sites. This information is important because it determines
if the recycling and waste disposal reports are accurate to achieving CMSD’s 57%
diversion. CR&R has not yet provided the manifest to the District’s auditing consultant. If
Board of Directors
April 18, 2013
Page 6 of 7
the information on the manifest cannot be confirmed than how do we know if the District
has a most favorable rate? If this information is not provided and cannot be confirmed
then staff recommends renegotiating the hauler and/or recycling/disposal rates mentioned
above. More information about the audit will be presented to the Committee on May 21,
2013.
Strategic Plan Element & Goal
This item adheres to the objective and strategy of Strategic Element 7.0, Finance, which
states:
“Objective: To ensure the short and long-term fiscal health of the District
Strategy: The District will forecast and plan revenue and expenditures and maintain
appropriate reserves and investments to provide financial resources to fund current and
planned operations and projects.”
Legal Review
Not applicable
Financial Review
Currently, there is approximately $5,658,970 in the Solid Waste Fund Balance. If
revenues remain flat and assuming expenses increased 2.25% a year, the Solid Waste
Fund Balance will be exhausted by 2023-24. Staff recommends maintaining a minimum
Fund Balance of $2,000,000 to pay for on-going expenses before the assessment
revenues are dispersed from the County to the District. Given that the District has a dry
period from June through October, staff recommends maintaining at least five month worth
of reserves, which is approximately $2 million. An annual charge of $216 ($18.00 a
month) will generate an estimated $4,659,336 (FY 2013-14) and $4,718,520 (FY 2014-
15). As a result, the District will be projected to have a negative net balance of ($166,046)
in FY 2013-14 and a negative net balance of ($223,415) in FY 2014-15. Funds from the
Solid Waste Fund Balance will be allocated to balance the proposed two year budget. The
annual charge would have to increase by 2021-22 in order to keep a minimum of $2
million in reserves. However, the charge increase would be the first in fifteen years.
As you know, the District has decided not to be in the commodity business where the
District receives revenues from the curbside recyclables. Due to the volatility of this
market, the District allows CR&R to keep the revenues as stated in the agreement
between CMSD and CR&R. For the past three years, CR&R has received an annual
average of $1,418,156 in commodity revenues.
Board of Directors
April 18, 2013
Page 7 of 7
Committee Recommendation
On April 16, 2013 the Operations Committee discussed this item; however, this report was
prepared before the meeting occurred. Staff will share with the Board the Committee’s
recommendation at tonight’s meeting.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the
April 16, 2013 Operations Committee regular meeting at District Headquarters and on
District’s website.
Alternative Actions
1. Direct staff to prepare a resolution confirming and adopting the solid waste annual
charges for FY 2013-14 & 2014-15 at $216.00 or $18.00 a month
Reviewed by:
Marc Davis
District Treasurer/Interim Accounting Manager
Attachments A. Letter from CR&R
B. Long Term Solid Waste Rate Study
C. Solid Waste Rate Survey
Attachment B
CR&R Contract
Expires
2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2021-22 2022-23 2023-24
Expenses 5,275,382 5,395,935 5,517,344 5,641,484 5,768,417 5,898,207 6,030,916 6,166,612 6,305,361 6,447,231
Annual Charge 4,659,336 4,718,520 4,718,520 4,718,520 4,718,520 4,718,520 4,718,520 4,718,520 4,718,520 4,718,520
Additional
Container
Charge
100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000
Property Tax 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000 200,000
Investment 50,000 54,000 53,000 50,000 46,000 40,000 33,000 25,000 15,000 3,500
Contributions 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000
Other 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000
Total Revenue:5,109,336 5,172,520 5,171,520 5,168,520 5,164,520 5,158,520 5,151,520 5,143,520 5,133,520 5,122,020
Net:(166,046) (223,415) (345,824) (472,964) (603,897) (739,687) (879,396) (1,023,092) (1,171,841) (1,325,211)
Fund Balance 5,658,970 5,547,853 5,377,683 5,082,178 4,655,306 4,091,923 3,385,759 2,531,426 1,523,418 355,093
Net Balance 5,492,924 5,324,438 5,031,859 4,609,214 4,051,409 3,352,236 2,506,363 1,508,334 351,577 (970,118)
Occupancy 21,571 21,845
Rate:18.00 18.00
Assumptions:2013-14 - 2022-13 expenses - 2.25% CPI per year
Net Balance 1% interest per year
All revenues flat
No change in occupancy
Evergreen
Attachment C
Residential Full Rate Franchise
Fee Residential Net Rate
1 Placentia 22.22 15% 1 Anaheim 19.53
2 Stanton 21.09 10% 2 Stanton 18.98
3 Garden Grove 20.46 7% 3 Huntington Bch 18.82
4 Cypress 19.97 8% 4 Santa Ana 18.73
5 Villa Park 19.96 7% 5 Garden Grove 18.54
6 Yorba Linda 19.56 0% 6 Yorba Linda 18.48
7 Anaheim 19.53 5% 7 Placentia 18.46
8 Huntington Bch 18.82 0% 8 Cypress 18.37
9 Brea 18.78 10% 9 Villa Park 18.18
10 Santa Ana 18.73 0% 10 Fountain Valley 18.16
11 Fullerton 18.60 7% 11 Laguna Niguel 17.91
12 Laguna Niguel 18.56 5% 12 San Juan Cap 17.23
13 La Habra 18.40 8% 13 Laguna Beach 17.21
14 Fountain Valley 18.16 0% 14 Fullerton 17.21
15 San Juan Cap 18.14 5% 15 CMSD 17.19
16 San Clemente 18.02 5% 16 San Clemente 17.12
17 CMSD 18.00 0% 17 La Habra 17.02
18 Newport Beach 17.84 0% 18 Brea 16.39
19 Seal Beach 17.30 7% 19 Seal Beach 16.09
20 Laguna Beach 17.21 0% 20 La Palma 15.76
21 La Palma 16.55 5% 21 Newport Bch 15.56
22 Buena Park 15.62 5% 22 Dana Point 15.35
23 Aliso Viejo 15.46 5% 23 Laguna Hills 15.33
24 Dana Point 15.35 0% 24 Tustin 15.09
25 Laguna Hills 15.33 0% 25 Buena Park 14.80
26 Tustin 15.09 0% 26 Midway City 14.75
27 Midway City 14.75 0% 27 Aliso Viejo 15.10
28 Lake Forest 13.76 5% 28 Lake Forest 13.07
29 Rancho SM 13.47 5% 29 Ranch SM 12.90
30 Newport Coast 12.74 0% 30 Newport Coast 12.74
31 Los Alamitos 12.28 0% 31 Los Alamitos 12.28
32 Mission Viejo 12.11 5% 32 Orange 12.20
33 Orange 12.20 0% 33 Mission Viejo 11.51
34 Irvine 11.81 5% 34 Irvine 11.22
35 Laguna Woods 10.00 0.05 35 Laguna Woods 9.50
Average 16.77 Average 15.91
Median 17.84 Median 16.39
Costa Mesa Sanitary District
…an Independent Special District
Protecting our community’s health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Memorandum
To: Board of Directors
From: Scott Carroll, General Manager
Date: April 18, 2013
Subject: Liquid Waste Annual Charge
Summary
Recently, the District conducted a comprehensive analysis of the District’s liquid waste
charges. The analysis concluded that an adjustment to each user class is recommended
to ensure fairness and equity among all the users and to ensure there are adequate
revenues to fund operating and capital components of the District’s wastewater collection
system to meet California General Waste Discharge Requirements.
The analysis looked at charges for the next five years (FY 2013-14 through 2017-18) and
because some classes are recommended to have their charges increase, the District
followed Proposition 218 procedures by notifying all property owners located within the
District’s service area. Property owner have until 6:00 p.m. on April 18, 2013 to notify the
District of their protest to the proposed charge adjustments. If the District receives a
majority protest of 13,039 protests, then the proposed adjustment will not go into effect.
Staff Recommendation
That the Board of Directors approves continuing the public hearing to June 27, 2013.
Analysis
To determine the proposed charges will generate enough revenue for the District’s
wastewater collection system staff performed the following calculations.
ITEM NO. 12
Board of Directors
April 18, 2013
Page 2 of 5
FY 2013-14
Revenues:
Annual charges 5,110,130 (from sewer rate study)
Permit & Inspection Fees 80,000
Connection Fees 75,000
Investment Earnings 60,000
Other 25,000
TOTAL: $5,345,130
Expenditures:
Salaries & Benefits 1,377,292 (from proposed spending plan on 3-28-13)
M&O 2,467,475 (from proposed spending plan on 3-28-13)
Sub-Total: $3,844,767
$5,345,130 - $3,844,767 = $1,500,363
The balance of $1,500,363 is transferred into the Asset Management Fund, which funds
the District’s Capital Improvement Projects (CIP).
Asset Management:
Balance 5,140,000
Transfer In 1,500,363
TOTAL: $6,640,363
Funds are then transferred out of the fund balance to budget for CIP
Balance 5,140,000
Transfer In 1,500,363
TOTAL: $6,640,363
Transfer Out 1,960,000 (from proposed spending plan on 3-28-13)
Net Balance $4,680,363
Below are the proposed total expenditures
Salaries & Benefits 1,377,292
M&O 2,467,475
CIP 1,960,000
TOTAL: $5,804,767
Board of Directors
April 18, 2013
Page 3 of 5
FY 2014-15
Revenues:
Annual charges 5,212,332 (from sewer rate study)
Permit & Inspection Fees 80,000
Connection Fees 75,000
Investment Earnings 60,000
Other 25,000
TOTAL: $5,447,332
Expenditures:
Salaries & Benefits 1,484,800 (from proposed spending plan on 3-28-13)
M&O 2,330,390 (from proposed spending plan on 3-28-13)
Sub-Total: $3,815,190
$5,447,332 - $3,815,190 = $1,632,142
The balance of $1,632,142 is transferred into the Asset Management Fund, which funds
the District’s Capital Improvement Projects (CIP).
Asset Management:
Balance 4,727,167*
Transfer In 1,632,142
TOTAL: $6,359,309
*Assuming balance from FY 2013-14 earned 1% interest
Funds are then transferred out of the fund balance to budget for CIP.
Asset Management:
Balance 4,727,167*
Transfer In 1,632,142
TOTAL: $6,359,309
Transfer Out 1,957,000 (from proposed spending plan on 3-28-13)
Net Balance $4,402,309
Below are the proposed total expenditures.
Salaries & Benefits 1,484,800
M&O 2,330,390
Board of Directors
April 18, 2013
Page 4 of 5
CIP 1,957,000
TOTAL: $5,772,190
Attachment A is a ten year analysis of the Liquid Waste charge and the Asset
Management Fund. The Board set a goal to maintain a minimum balance of $5 million in
the Asset Management Fund and as shown in the attachment, the analysis demonstrates
that the District cannot achieve this goal with the proposed spending plan.
Attachment B is proposed spending cuts for Fiscal Year 2013-14 & Fiscal Year 2014-15.
When these cuts are applied to the ten year analysis, the District is able to achieve the
minimum Asset Management Fund balance on a long term basis, as demonstrated in
Attachment C.
Strategic Plan Element & Goal
This item adheres to the objective and strategy of Strategic Element 7.0, Finance, which
states:
“Objective: To ensure the short and long-term fiscal health of the District
Strategy: The District will forecast and plan revenue and expenditures and maintain
appropriate reserves and investments to provide financial resources to fund current and
planned operations and projects.”
Legal Review
District Counsel has reviewed and approved this report.
Financial Review
Attachment A and C are long term forecast of revenues and expenditures for the Liquid
Waste Fund. Adopting a resolution will establish the following charges for the next five
consecutive years. The Sewer Rate Study, dated December 7, 2012 describes the
projected revenues the charges below will generate.
Proposed Annual Wastewater Rates
Current Proposed Proposed Proposed Proposed Proposed
Customer Class Rate* 7/1/2013 7/1/2014 7/1/2015 7/1/2016 7/1/2017
Residential (Per Dwelling Unit)
Single Family 69.00 85.34 87.05 88.79 90.57 92.38
Multi Family 53.77 50.09 51.09 52.11 53.15 54.21
Board of Directors
April 18, 2013
Page 5 of 5
Non-Residential (Per 1,000 sq. ft.)
Commercial - Ave Strength 38.69 37.96 38.72 39.49 40.28 41.09
Commercial - High Strength 43.66 41.40 42.23 43.07 43.93 44.81
Industrial 113.72 97.44 99.39 101.38 103.41 105.48
Committee Recommendation
On April 16, 2013 the Operations Committee discussed this item; however, this report was
prepared before the meeting occurred. Staff will share with the Board the Committee’s
recommendation at tonight’s meeting.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the
April 18, 2013 Board of Directors regular meeting at District Headquarters and on District’s
website.
Alternative Actions
1. Refer the matter back to staff.
Reviewed by:
Marc Davis
District Treasurer/Interim Accounting Manager
Attachments A: Long Term Revenues and Expenditures Forecast
B: Proposed spending cuts
C: Long Term Revenues and Expenditures Forecast after proposed
spending cuts are applied.
Attachment A
2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23
LW Annual Charges 5,110,130 5,212,332 5,316,579 5,422,910 5,531,369 5,531,369 5,531,369 5,531,369 5,697,310 5,868,229
Permit & Insp Fees 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000
Connection Fees 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000
Investment 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000
Other 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000
Total Revenue:5,345,130 5,447,332 5,551,579 5,657,910 5,766,369 5,766,369 5,766,369 5,766,369 5,932,310 6,103,229
Salaries & Benefits 1,377,292 1,484,800 1,518,208 1,552,368 1,587,296 1,623,010 1,659,528 1,696,867 1,735,047 1,774,085
M&O 2,467,475 2,330,390 2,382,824 2,436,437 2,491,257 2,547,310 2,604,625 2,663,229 2,723,152 2,784,423
Balance 1,500,363 1,632,142 1,650,547 1,669,105 1,687,816 1,596,048 1,502,216 1,406,273 1,474,112 1,544,722
CIP 1,960,000 1,957,000 1,666,958 1,035,079 1,870,800 1,700,000 1,700,000 1,700,000 1,800,000 1,800,000
Total Expenses (Salaries,
M&O & CIP)5,804,767 5,772,190 5,567,990 5,023,884 5,949,353 5,870,321 5,964,153 6,060,096 6,258,198 6,358,508
Asset Mananagement 5,140,000 4,727,167 4,446,332 4,474,220 5,159,329 5,026,108 4,971,378 4,821,330 4,572,879 4,289,461
Transfer In 1,500,363 1,632,142 1,650,547 1,669,105 1,687,816 1,596,048 1,502,216 1,406,273 1,474,112 1,544,722
Total 6,640,363 6,359,309 6,096,879 6,143,325 6,847,145 6,622,156 6,473,594 6,227,603 6,046,991 5,834,182
Transfer Out for CIP 1,960,000 1,957,000 1,666,958 1,035,079 1,870,800 1,700,000 1,700,000 1,700,000 1,800,000 1,800,000
AM Balance 4,680,363 4,402,309 4,429,921 5,108,246 4,976,345 4,922,156 4,773,594 4,527,603 4,246,991 4,034,182
Assumptions:AM Blance earning 1% interest
CIP in 2018-19 -2020-21 is average expense for first five years
No rate increase 2018-19 through 2020-21
Salaries & benefits and M&O 2.25% CPI
Annual charge for the first five years is from the sewer rate study
CIP for 2015-16 through 2017-18 from the sewer study
Annual Charge in 2021-22 & 2022-23 assumes 3% inflation
Attachment B
Proposed Spending Cuts
FY 2013-14
Personnel
42,000 Full time Maintenance Assistance. This position will remain part time.
M&O
30,000 – TRC computer consulting/maint contract – Building
500 – Office supplies (Admin)
1,345 – Building Maintenance (Admin)
Capital Outlay
10,000 – Smartcovers
27,000 – Toughbook laptops and licenses
45,000 – HQ parking lot
13,500 – HQ exterior maintenance
CIP
150,000 – Force main upgrades
Total Cuts: $319,345
FY 2014-15
Personnel
42,000 – Full Time Maintenance Assistance
30,400 – PT Account Clerk
M&O
5,000 – Vehicle maintenance
5,990 – Equipment Maintenance (Admin)
2,000 – Pump Station maintenance
Capital Outlay
9,900 – Furniture for Account Clerk
10,000 – Smartcovers
CIP
150,000 – HS 44 Bristol & Randolph
20,000 – Manhole Rehabilitation
Total Cuts: $275,290
Attachment C
2013-14 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23
LW Annual Charges 5,110,130 5,212,332 5,316,579 5,422,910 5,531,369 5,531,369 5,531,369 5,531,369 5,697,310 5,868,229
Permit & Insp Fees 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000 80,000
Connection Fees 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000 75,000
Investment 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000 60,000
Other 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000
Total Revenue:5,345,130 5,447,332 5,551,579 5,657,910 5,766,369 5,766,369 5,766,369 5,766,369 5,932,310 6,103,229
Salaries & Benefits 1,304,892 1,412,400 1,444,179 1,476,673 1,509,898 1,543,871 1,578,608 1,614,127 1,650,445 1,687,580
M&O 2,370,475 2,297,500 2,349,194 2,402,051 2,456,097 2,511,359 2,567,865 2,625,641 2,684,718 2,745,125
Balance 1,669,763 1,737,432 1,758,206 1,779,186 1,800,374 1,711,139 1,619,897 1,526,601 1,597,147 1,670,525
CIP 1,810,000 1,787,000 1,666,958 1,035,079 1,870,800 1,700,000 1,700,000 1,700,000 1,800,000 1,800,000
Total Expenses (Salaries,
M&O & CIP)5,485,367 5,496,900 5,460,331 4,913,803 5,836,795 5,755,230 5,846,472 5,939,768 6,135,163 6,232,704
Asset Mananagement 5,140,000 5,049,761 5,050,195 5,192,857 5,996,334 5,985,167 6,056,270 6,035,928 5,921,154 5,775,484
Transfer In 1,669,763 1,737,432 1,758,206 1,779,186 1,800,374 1,711,139 1,619,897 1,526,601 1,597,147 1,670,525
Total 6,809,763 6,787,193 6,808,401 6,972,044 7,796,708 7,696,307 7,676,166 7,562,529 7,518,301 7,446,010
Transfer Out for CIP 1,810,000 1,787,000 1,666,958 1,035,079 1,870,800 1,700,000 1,700,000 1,700,000 1,800,000 1,800,000
AM Balance 4,999,763 5,000,193 5,141,443 5,936,965 5,925,908 5,996,307 5,976,166 5,862,529 5,718,301 5,646,010
Assumptions:AM Blance earning 1% interest
CIP in 2018-19 -2020-21 is average expense for first five years
No rate increase 2018-19 through 2020-21
Salaries & benefits and M&O 2.25% CPI
Annual charge for the first five years is from the sewer rate study
CIP for 2015-16 through 2017-18 from the sewer study
Annual Charge in 2021-22 & 2022-23 assumes 3% inflation
Protecting our community's health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Costa Mesa Sanitary District
….an Independent Special District
Memorandum
To: Board of Directors
From: Scott Carroll, General Manager
Date: April 18, 2013
Subject: Appeal to the Sewer Lateral Assistance Program (SLAP) Guidelines
Summary
A CMSD resident that resides in the City of Newport Beach is requesting
reimbursement from the District’s Sewer Lateral Assistance Program (SLAP). The
resident did not follow program guidelines because she learned about SLAP seven
months after the improvements were completed.
Staff Recommendation
That the Board of Directors deny Ms. Slick’s appeal to request reimbursement from
the Sewer Lateral Assistance Program because it will set precedent for not complying
with SLAP Guidelines.
Analysis
Attachment A is the guidelines to the Sewer Lateral Assistance Program. Two key
components in the guidelines are that “before” videos must not be older than three
months and the improvements must be completed within six months from the SLAP
application date. Ms. Maureen Slick, a CMSD resident that resides in the City of
Newport Beach, submitted a SLAP application seven months after improvements were
performed on her sewer lateral. Because the application did not meet the SLAP
guidelines, staff denied the reimbursement.
Attachment B is a written request letter from Ms. Slick. Approving Ms. Slick’s request
will set precedent and could encourage more homeowners to request reimbursement
from the program after their sewer improvements have been completed.
Since program implementation, staff has come across some issues that needed
further clarification. The General Manager has discretion over all decisions regarding
SLAP and has made the following clarifications. If the Board disagrees with the
decisions below, please advise staff.
ITEM NO. 13
Board of Directors
April 18, 2013
Page 2 of 3
1. When residents are reimbursed and don’t meet the maximum $1,800, can they
reapply within five years to receive the remainder of funds?
A. Yes. After a resident is reimbursed the maximum amount, he/she cannot
reapply to the program for five years.
2. How does staff proceed when an application is submitted and approved, but the
work is not completed?
A. If work is not completed within six months, the application will be closed
and the resident will not be reimbursed. However, before the six month
deadline, residents can request an extension for up to an additional six
months. If the extension has been approved and the work is still not
completed after a year, than the application will be closed and the resident
will not be reimbursed.
3. If a plumber is caught performing improvements without a permit, does staff
penalize the resident and not allow him/her to participate in SLAP?
A. No. However, the plumber will be charged the District’s permit fee and be
required to participate in the District’s SLAP seminar.
4. Can a resident still participate in the SLAP program after the improvements
have been completed?
A. Yes, if the work was performed within six months and the resident can
demonstrate why the work was needed and an “after” video was
submitted.
Strategic Plan Element & Goal
This item adheres to Strategic Element 1.0, Sewer Infrastructure, and Strategic Goal
No. 1.9, Sewer Lateral Assistance Program.
Legal Review
Not applicable
Financial Review
Ms. Slick is requesting the District reimburse her $1,800 for the improvements made
on her sewer lateral.
Committee Recommendation
Not applicable
Board of Directors
April 18, 2013
Page 3 of 3
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for
the April 18, 2013 Board of Directors regular meeting at District Headquarters and on
District’s website.
Alternative Actions
1. Approve Ms. Slick’s appeal and direct staff to reimburse her $1,800.
Attachments A: Sewer Lateral Assistance Program Guidelines
B: Letter from Ms. Maureen Slick
RESIDENTIAL SEWER LATERAL AND CLEAN OUT
FINANCIAL ASSISTANCE PROGRAM
Purpose: To assist and encourage residents to regularly clean and maintain their sewer
lateral line. Homeowners are responsible for the entire sewer lateral from the
building to the point of connection (including the connection) with Costa Mesa
Sanitary District’s (CMSD) main line.
Why: To prevent sewer backups and spills. Sewer spills cause very expensive damage to
the interior of a house and the environment, particularly the beaches.
What causes sewer spills: Laterals that are not regularly maintained become inoperable
because tree roots enter the line and block the flow or
misalign the pipe joints. Without regular maintenance, the
damage becomes severe and excavation of the lateral is
necessary. Regular maintenance will also remove other
blockages including debris, rocks and grease.
Contribution by the CMSD: CMSD will contribute 50% of the resident’s or Homeowners
Association costs up to a maximum of $1,800 total per
residential parcel as follows:
• Up to 50% of televising the lateral interior
• Up to 50% of cleaning the lateral
• Up to 50% of the cost of installing a clean out
• Up to 50% of lateral reconstruction costs
Effective Date of Program: CMSD residents performing work after July 15, 2007 are
eligible for the program. The program is only available for
residential property, not for commercial or industrial
property.
How do I apply: Submit application to Costa Mesa Sanitary District, 628
W. 19th Street, Costa Mesa, 92627. (949) 645-8400
Program Limitations: Residents may only apply for participation in the program
once every five years. CMSD’s General Manager has
discretion over all decisions. Residents must cooperate by
adhering to the Program Requirements shown on the
Application.
APPLICATION
RESIDENTIAL SEWER LATERAL AND CLEANOUT
FINANCIAL ASSISTANCE PROGRAM
Property Address:
________________________________________________________________
City: __________________________ Zip Code: ____________________
Owner’s First & Last Name: Owner’s Phone Number:
_______________________________ _________________________
Owner’s Address If Different from Property Address: (Check mailed to this address)
________________________________________________________________
Is property part of a Homeowners Association? Yes No
Occupant’s Name: Occupant’s Phone number:
______________________________ _____________________________
Description of Sewer Lateral Problem:
______________________________________________________________
______________________________________________________________
1. Receiving financial assistance REQUIRES PRIOR APPROVAL OF THE WORK by
CMSD. A “before” video of the sewer lateral interior must be submitted PRIOR to
CMSD granting approval of the work and an “after” video is required prior to
reimbursement. ALL REPAIR work requires a PERMIT (NO COST if resident is
eligible for the Sewer Lateral Assistance Program).
APPLICATION (CONTINUED)
2. Video of the sewer lateral interior MUST have the date shown on the screen and a
footage counter. The video must include the entire lateral line (house to main in the
middle of the street). The camera must be moved through the line at a uniform rate
but in no case at a speed greater than 30 feet per minute. The camera should be
stopped for a minimum of 5 seconds at broken sections, root intrusion, misaligned joints
or other defects. CMSD reserves the right to request a re-video of any video not
sufficiently clear enough to determine need for lateral repair.
3. Cleanouts shall be installed just inside the private property line at the right-of-way,
unless another location is approved by CMSD.
4. Inspection of the work by CMSD is required. Call Joe Limon at (714) 290-6831 at least
two (2) hours in advance to schedule inspections. Work must be completed within
six months.
5. If it is determined from television inspection that the homeowner’s lateral line is
defective, it is recommended the owner solicit bids from at least three licensed
plumbing contractors to ensure a fair competitive bid (C-42 or A for work in public
right of way or C-36 for work on private property).
6. CMSD Staff will review lateral inspection videos within five (5) working days of receipt.
Videos/DVD’s will be held at CMSD’s office for fifteen (15) days after reimbursement
for pick up by property owner. Videos/DVD’s not claimed will be destroyed.
As the owner of the above listed property, I agree to indemnify, defend and hold the Costa
Mesa Sanitary District and its officers, employees and agents harmless from any and all
claims or liability arising out of the work performed and actions taken in connection with
the Sewer Lateral Assistance Program.
Property Owner Signature: Date:
_________________________________ ____________________________
VHS/DVD Pick Up Signature & Date
______________________________________________
BEFORE BEGINNING WORK
↓
2. Property owner submits application & CCTV (VHS/DVD)
Submit a completed application & a “before” video of sewer lateral to CMSD.
Videos older than three months are not acceptable.
Work must be completed within six months from application date.
1. Property owner calls a plumber for closed circuit television (CCTV)
Must have date and footage counter shown on the video screen.
Narration (of address, date, company) is required.
Must include the entire lateral line (house to CMSD main line in the middle of the street).
Camera must be moved through the line at a uniform speed less than 30 feet per minute
to enable independent review and evaluation.
THERE ARE NO EMERGENCY REPAIRS - Snake a hole for drainage and CCTV
for review.
3. Costa Mesa Sanitary District Staff reviews video
District Staff reviews videos & contacts property owner/manager to
discuss.
4. Contractor obtains permit from CMSD before beginning repairs
Permits are free under the Sewer Lateral Assistance Program.
5. Contractor calls CMSD for inspection
Call (714) 290-6831 for inspection.
6. Property owner submits an after video & receipts to the District
Property owner obtains an “after” video from contractor and submits to CMSD
Property owner submits copy of paid-in-full invoices for work contractor performed.
CMSD reimburses 50% of cost, up to $1800 to property owner/manager or
Homeowners Association(HOA) covering all four categories. (For properties subject
to an HOA, either the HOA applies or the HOA must grant the property owner
written permission for the property owner to apply.)
7. Property owner picks up “before” & “after” video from CMSD.
Videos not claimed after 15 days of reimbursement will be destroyed.
BEFORE COMPLETING WORK
AFTER WORK IS COMPLETED
Protecting our community's health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Costa Mesa Sanitary District
….an Independent Special District
Memorandum
To: Board of Directors
Via: Scott Carroll, General Manager
From: Javier Ochiqui, Management Analyst
Date: April 18, 2013
Subject: Sewer Lateral Assistance Program Analysis
Summary
On March 19, 2013, staff gave the Operations Committee a quarterly report regarding
the status of this program. During the report, Chairman Scheafer asked staff to
separate the total number of SLAP participants into the following 5 categories:
Eastside, Mesa Verde, Westside, Mesa North, and College Park. Staff is providing the
Operations Committee with the findings, and with a full cost analysis of the program
which will highlight direct, and indirect costs as well as fees waived. Since FY 07/08,
CMSD has waived $640,238 in fees.
Staff Recommendation
That the Board of Directors approves two of the following recommendations:
1. Start collecting the at least 50% of the Permit Fee from SLAP participants
in order to cover our indirect costs, and no longer allow CMSD staff to
waive the plan check and tie-in fees; or
2. Continue to waive the Permit Fee from SLAP participants, and no longer
allow CMSD staff to waive the plan check and tie-in fees.
3. Allocate $25,000 from the Liquid Waste Fund Balance to the SLAP
Budget
Analysis
Since Fiscal Year 2007-08, a total of 945 CMSD residents have participated in the
program and CMSD has paid $971,039 in assistance.
ITEM NO. 14
Board of Directors
April 18, 2013
Page 2 of 4
Below is a chart that illustrates the total number of SLAP participants by the following
categories, Eastside, Mesa Verde, Westside, Mesa North, and College Park:
Eastside Mesa Verde Westside Mesa North College
Park
%34.71%22.33%21.38%14.71%6.88%
Total 328 211 202 139 65
328
211 202
139
65
0
50
100
150
200
250
300
350
SLAP Participants By Category
As the chart illustrates, most of the SLAP participants (34.71%) live on the Eastside
(Attachment A).
In addition, since FY 07-08, CMSD has also waived approximately $640,238 in fees.
Below are the fees that have been waived via the SLAP program:
Fees Fee Amounts Totals
Permit Fee $120.00 $113,400
Plan Check & Review Fee $545.00*1 $257,513
Tie-in to Existing Lateral Fee $570.00*2 $269,325
$640,238
*1 Approximately 50% of SLAP participants needed a plan check & review. However, we have
been waiving their fees via the SLAP program. *2 Approximately 50% of SLAP participants tied
into an existing lateral but we have been waiving their tie-in fees via the SLAP program.
Staff recommends that we no longer allow CMSD staff to waive the plan check and tie-
in fees via the SLAP program. By doing this, CMSD will gain in revenue at least
$42,918, and $44,887 per year respectively.
Since program implementation, staff has come across some issues that needed
further clarification. The General Manager has discretion over all decisions regarding
SLAP and has made the following clarifications. If the Committee disagrees with the
decisions below, please advise staff.
Board of Directors
April 18, 2013
Page 3 of 4
1. When residents are reimbursed and don’t meet the maximum $1,800, can they
reapply within five years to receive the remainder of funds?
A. Yes. After a resident is reimbursed the maximum amount, he/she cannot
reapply to the program for five years.
2. How does staff proceed when an application is submitted and approved, but the
work is not completed?
A. If work is not completed within six months, the application will be closed
and the resident will not be reimbursed. However, before the six month
deadline, residents can request an extension for up to an additional six
months. If the extension has been approved and the work is still not
completed after a year, than the application will be closed and the resident
will not be reimbursed.
3. If a plumber is caught performing improvements without a permit, does staff
penalize the resident and not allow him/her to participate in SLAP?
A. No. However, the plumber will be charged the District’s permit fee and be
required to participate in the District’s SLAP seminar.
4. Can a resident still participate in the SLAP program after the improvements
have been completed?
A. Yes, if the work was performed within six months and the resident can
demonstrate why the work was needed and an “after” video was
submitted.
In addition, staff is in the process of revising the application form to ensure applicants
read and understand the program guidelines. Sometimes applicants will not follow the
guidelines (e.g. obtaining a before video or installing a cleanout) and after staff
confronts the applicants often they argue that staff did not inform them of said
guidelines. The revised application will require applicants to initial every page after
they read the instructions and guidelines.
CMSD continues to encourage residents to properly maintain their sewer laterals.
Residents can obtain an application, and get more information by visiting
www.cmsdca.gov, clicking on “Sewer System,” then “Sewer Lateral Assistance
Program SLAP,” or by calling (949) 645-8400 ext. 233.
Strategic Plan Element & Goal
This item adheres to Strategic Element 1.0, Sewer Infrastructure, and Strategic Goal
No. 1.9, Sewer Lateral Assistance Program.
Legal Review
Not applicable at this time.
Board of Directors
April 18, 2013
Page 4 of 4
Financial Review
Attachment B is a cost analysis of the SLAP Program. As you can see in the analysis,
the cost for this program is double the reimbursement amount. Staff believes that if
this continues, the program will be unsustainable.
Option 1 - If the Operations Committee recommends option 1, CMSD will begin
collecting 50% of the Permit Fee, which will save $56,700 and will collect an extra
$526,838 in plan check and tie-in fees in the next six years. A total savings of
$583,538.
Option 2 - If the Operations Committee recommends option 2, CMSD will continue to
waive the Permit Fee, but still collect $526,838 in plan check and tie-in fees in the next
six years.
Currently, this program has a balance of $1,190.74. To date, the District has
reimbursed $198,809.26. Staff believes an additional $25,000 will enable this program
to continue for the remainder of the fiscal year. If the additional funding is not
approved, staff will not process applications until July 1, 2013.
Committee Recommendation
On April 16, 2013 the Operations Committee discussed this item; however, this report
was prepared before the meeting occurred. Staff will share with the Board the
Committee’s recommendation at tonight’s meeting.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet
for the April 16, 2013 Operations Committee meeting at District Headquarters and
posted on the District’s website.
Alternative Actions
1. Do not recommend the Board of Directors to adopt the proposed charges.
2. Do not approve allocating $25,000 to the SLAP program.
Attachment A. MAP
B. SLAP Cost Analysis
Attachment A
Attachment B
Line FY 07/08 FY 08/09 FY 09/10 FY 10/11 FY 11/12 FY 12/13
Categorical
Totals Notes
1 Total Participants 945
2
3 Direct Costs Per Hour
Ave.
Time/hr.
4 No. of Participants 121 162 154 156 199 153 945
5 Inspector Fee 64.50$ 1.00 7,805$ 10,449$ 9,933$ 10,062$ 12,836$ 9,869$ 60,953$
6 District Engineer 96.00$ 1.00 24,800$ 24,800$ 24,800$ 30,400$ 19,200$ 24,800$ 148,800$ 1
7 SLAP Payout 128,274$ 168,101$ 172,060$ 169,959$ 170,645$ 162,000$ $971,039
8 Total Direct Costs Per Year 160,879$ 203,350$ 206,793$ 210,421$ 202,681$ 196,669$ $1,180,792
9
10 Indirect Costs
11 Admin Assistant 27.50$ 0.50 1,664$ 2,228$ 2,118$ 2,145$ 2,736$ 2,104$ 12,994$
12 Maintenance Supervisor 49.18$ 0.75 4,462$ 5,975$ 5,680$ 5,753$ 7,339$ 5,643$ 34,852$
13 Accounting Specialist 44.83$ 0.50 2,712$ 3,631$ 3,452$ 3,497$ 4,461$ 3,429$ 21,182$
14 Total Indirect Costs Per Year 8,838$ 11,833$ 11,249$ 11,395$ 14,536$ 11,176$ 69,028$
15
16 Fee Waived
17 Permit Fee 120.00$ 14,520$ 19,440$ 18,480$ 18,720$ 23,880$ 18,360$ 113,400$
18 Plan Check & Review Fee (50%)545.00$ 32,973$ 44,145$ 41,965$ 42,510$ 54,228$ 41,693$ 257,513$ 2
19 Tie-in to Existing Lateral (50%)570.00$ 34,485$ 46,170$ 43,890$ 44,460$ 56,715$ 43,605$ 269,325$ 3
20 81,978$ 109,755$ 104,335$ 105,690$ 134,823$ 103,658$ 640,238$
21
22 Total SLAP Costs 251,695$ 324,938$ 322,377$ 327,506$ 352,039$ 311,502$ $1,890,057
1 District Engineer costs for FY 10/11 and 11/12 are actuals. FY 07/08,08/09, 09/10, and 12/13 are averages.
2 Approximately 50% of SLAP participants needed a plan check & review, but we have been waiving their fees.
3 Approximately 50% of SLAP participants tied into an existing lateral, but we have been waiving their tie-in fees.
Costa Mesa Sanitary District Liquid Waste Fund
SLAP Cost Analysis
Protecting our community's health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Costa Mesa Sanitary District
….an Independent Special District
Memorandum
To: Board of Directors
From: Scott Carroll, General Manager
Date: April 18, 2013
Subject: Rewards Ideas Program
Summary
Last year, the Board of Directors approved Administrative Regulations No. 20.40 to
help encourage employees to generate ideas for organizational improvements and
providing a system for answering and recognizing adopted ideas. Employees are
eligible to receive a monetary reward of up to $1,000 for ideas that generate significant
savings to the organization.
Staff Recommendation
That the Board of Directors approve rewarding District employee Jaesen Alfassa $100
for his suggestion to develop a manhole cover awareness program.
Analysis
On March 7, 2013, Jaesen Alfassa, Maintenance Assistant, submitted a suggestion to
enhance public safety and reduce property damage claims from dilapidated manhole
covers. Attachment “A” is a copy of Mr. Alfassa’s suggestion.
Staff does not recommend rewarding members of the public for reporting damaged
manhole covers because it can be construed as a gift of public funds. However, Mr.
Alfassa’s suggestion would create awareness in the community and assist
maintenance staff in repairing priority manhole covers before an accident occurs. The
District can develop a manhole cover awareness program through the District’s
newsletter, GovDelivery, and the District’s website. Because Mr. Alfassa’s suggestion
has intangible benefits to the District, staff is recommending that the Board approve
awarding him $100 for his suggestion.
ITEM NO. 15
Board of Directors
April 18, 2013
Page 2 of 2
Strategic Plan Element & Goal
This item complies with the objective and strategy of Strategic Element 5.0,
Administrative Management, which states the following:
5.0 Administrative Management
Objective: To create, maintain and implement policies and procedures to ensure
sound management of the District.
Strategy: We will conduct periodic reviews, refine and implement policies and
procedures, and assure the General Manager has the direction and tools necessary
for successful District operations.
Legal Review
Not applicable
Financial Review
The reward is for $100.00. There is sufficient funding available in the Rewarding
Ideas Program budget to approve this award.
Committee Recommendation
Not applicable
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for
the April 18, 2013 Board of Directors regular meeting at District Headquarters and on
District’s website.
Alternative Actions
1. Approve a lessor or higher reward amount to District employee Jaesen Alfassa.
2. Do not approve the reward.
Attachments A: Completed Rewarding Ideas Program Suggestion Form
ITEM NO. 15
CMSD BOARD OF DIRECTORS
OPERATIONS COMMITTEE MEETING
Board of Directors Schedule for Attendance
Chairman Scheafer and Director Perry
Alternate: Director Ooten
AGENDA
Tuesday, April 16, 2013 - 9:30 a.m.
Costa Mesa Sanitary District
628 W 19th Street
Costa Mesa, CA 92627
STANDING REPORTS - RECYCLING
01. Recycling Report – March 2013
Update on how CMSD is meeting AB 939 goals
02. Waste Diversion Report – March 2013
Update on the amount of recycling materials diverted from the landfill
03. Ordinance Enforcement Officer’s March 2013 Report
Review OEO enforcement activities for trash cans, graffiti and scavenging
04. Scavenging Report – March 2013
Review scavenging activities reported to CMPD
05. Solid Waste Facts & Figures – March 2013
Review and discuss facts and figures regarding solid waste in CMSD
City Commercial tonnage information (Quarterly Reports)
NEW DISCUSSION ITEMS - RECYCLING
06. OCC Recycling Center
Recognize and present OCC Recycling Center with a $300.00 check for participating in the Telephone
Book Recycling Program
07. Trash Cans Stored in Alleys
Discuss and review the results of the pilot program
08. California Redemption Value (CRV) Analysis
Discuss staff’s analysis of CR&R’s CRV revenues from their Recycling Center in Stanton.
ACTION ITEMS – RECYCLING
09. Solid Waste Annual Charge
Consider the proposed solid waste rates for FY 2013-14 & FY 2014-15 and discuss the projected ten year
rate analysis.
STANDING REPORTS – SEWER SYSTEM
10. Monthly Spill Statistics – One SSO occurred in March caused by a root ball pushed from a private sewer lateral.
11. Sewer Facts and Figures
Review and discuss facts and figures regarding CMSD’s sewer system
NEW DISCUSSION ITEMS – SEWER SYSTEM – No items for discussion
ACTION ITEMS – SEWER SYSTEM –
12. Liquid Waste Annual Charge
ITEM NO. 16
Operations Committee
April 16, 2013
Page 2 of 3
Consider the proposed liquid waste rates for FY 2013-14 & FY 2014-15 and discuss the projected ten
year rate analysis.
13. Fairview Development Center (Fairview State Hospital on Harbor Blvd) – Inflow Reduction Program
Consider directing staff to work with Fairview Hospital administrators on cleaning their sewer system so
that staff can assess plugging and sealing manhole covers as part of the District’s Inflow Reduction
Program.
14. Sewer Lateral Assistance Program (SLAP) Analysis
Discuss and review the costs of this program
CMSD PROJECTS:
15. A. Project #101 West Side Pumping Station Abandonment – Status
The District Engineer is continuing work on the preliminary engineering.
B. Project #192 System Wide Sewer Reconstruction Phase 2 – Status
The final repair was made on 4/2/13. One small a.c. repair needs to be completed.
C. Project #193 Pumping Station Seismic Study and Retrofit – Status
No change in status.
D. Project #196 Installation of Backup Power and Pumping Capability Phase I - Status
The District Engineer is working on the 23rd Pumping Station plans for the backup pumping unit in
accordance with meetings with the City of Newport Beach.
E. Project #197 System Wide Sewer Reconstruction Phase 3 – Status
The plans and specs were submitted to Costa Mesa and Newport Beach for 1st review on 4/1/13.
F. Project #198 Condition Assessments of Force Mains - Status
The District Engineer and field crew met on 4/2/13 to plan the work at the Harbor Force Main. Engineer’s
Estimates are being prepared for the force main lining work for the Harbor, Victoria, Mendoza, and South
Coast Plaza force mains.
G. Project #199 OCSD Proposed Transfer of Fairview Trunk
The Board discussed this item at the regular meeting on 3/28/13 and gave staff direction to obtain a soils
report to check for adverse construction conditions. The drilling for the soils investigation will occur the
evening of Sunday 4/14/13.
Upcoming CMSD Events and Activities
16. A. Thursday, April 25, 2013 at 5:30 p.m. City of Costa Mesa Mayor’s Celebration – The Art of
Leadership – Samueli Theater at Segerstrom Center for the Arts.
B. Saturday, April 27 at 10:00 a.m. – Free Composting Workshop at Estancia Park, 1900 Adams Ave. (off Adams
Ave. and W. Mesa Verde Dr.). Don’t forget to bring your lawn chairs
C. Sunday, June 2, 2013 – Costa Mesa Community Run – Estancia High School.
D. Free Door-to-Door Household Hazardous Waste Collection Program for Seniors and Immobile
Residents – Contact CR&R Environmental Services at (949) 646-4617 to schedule a free collection.
E. Sewer Lateral Assistance Program (SLAP) – The SLAP is a financial incentive program to encourage
residents to maintain their lateral sewer line. The program will contribute 50% of the resident’s cost up to a
maximum of $1,800. For more information visit www.cmsdca.gov or call (949) 645-8400.
F. Large Item Collection Program – Residents are eligible for three (3) complimentary pick-ups per year. There
is a limit of ten items per call or collections can be combined for a total of thirty items per calendar year. For
more information visit www.cmsdca.gov or call (949) 646-4617 to schedule an appointment.
ITEM NO. 16
Operations Committee
April 16, 2013
Page 3 of 3
PUBLIC COMMENTS
17. This is the time to receive any comments from members of the public.
18. Discuss items for next Operations Committee meeting.
Next Meeting Date: May 21, 2013
ITEM NO. 16
COSTA MESA SANITARY DISTRICT
CAPITAL IMPROVEMENT PROGRAM FY2012-2013
PROJECT:
PROJECT MANAGER:
DESCRIPTION:
BEGIN DESIGN:
CONSTRUCTION COMPLETION DATE:
STATUS REPORT:
12/20/10 - No change.
01/27/11 - No change.
5/26/11 - Staff met with another potential OCSD consultant to review OCSD's scope of work. OCSD will soon be publishing their RFP.
10/27/11 - OCSD selected Dudley as its consultant and is finalizing the consultant contract.
11/30/11 - No change.
8/20/12 - OCSD's surveyors are working on the topogaphy.
3/28/13 - The District Engineer provided a narrative and map explaining the District's work to be included in the EIR NOP.
Account Number Encumbrances Balance
#101 1,765,000 23,374 58,150 9,233 1,674,244
20
Total 1,765,000 23,374 58,150 9,233 1,674,244
10/26/10 - OCSD requested copies of all CMSD pumping station plans, which were provided. OCSD anticipates hiring a consultant to prepare an EIR and alignment
study in 2011. CMSD requested a joint EIR.
9/23/10 - OCSD was provided with plans, maps and flow figures for their review. OCSD will be hiring a consultant to prepare the design for their facilities.
4/28/11 - Staff met with 3 proposed OCSD consultants to explain the project. OCSD's first phase of work will be an EIR and alignment study and the CMSD
requested the OCSD EIR cover the CMSD work.
03/24/11 - Staff met with OCSD Project Managers on 3/8/11 to review OCSD's scope of work and project timing.
8/26/10 CMSD staff and two Directors met with OCSD staff on 8/4/10 to discuss the framework of the project. OCSD will be constructing its own gravity sewer to
accept the CMSD and CNB flows and send it under the Santa Ana River to OCSD Plant No. 2. OCSD
Abandon 6 CMSD pumping stations, abandon the CNB station in the CNB island on W. 19th Street,
and abandon the private pumping station on W. 18th Street by constructing new gravity lines. The
project would also alleviate the north half of the Banning Ranch. A preliminary engineer's estimate is
$3 million.
#101 West Side Pumping Station Abandonment
7/1/2012
3/25/2019
Rob Hamers, District Engineer
11/15/12 - The District Engineer is continuing working with the topography provided by OCSD's surveyors.
10/25/12 - The District Engineer is continuing working with the topography provided by OCSD's surveyors.
6/28/12 - District Engineer is working with OCSD consultant on confluence point for CMSD/CNB/OCSD sewers.
7/26/12 - CMSD will be obtaining topographic informatin from OCSD's consultant and will sve $4,500 in the process due to cost sharing.
12/15/11 - OCSD staff attended CMSD SSC meeting on 11/8/11 to discuss project timeline.
Approved Proj
Budget
June 30, 2012
Accumulated Cost
Current Year
Expenditures
1/26/12 - Kickoff meeting for OCSD's consultant Dudek scheduled for 1/11/12. Consultant has placed flow meters in CMSD lines to confirm flows.
2/23/12 - CMSD District Engineer is providing scope of work for preliminary engineering for Board consideration.
3/22/12 - CMSD District Engineer is providing preliminary engineering fee for Board consideration.
5/24/12 - The Board approved the District's Engineer's proposal for the Preliminary Engineering.
4/16/12 - The Board is considering the District Engineer's proposal to perform the Prelimanary Engineering.
4/18/13 - The District Engineer is continuing work on the preliminary engineering.
1/24/13 - The District Engineer is continuing work on the preliminary engineering.
2/28/13 - The District Engineer is continuing work on the preliminary engineering.
11/18/10 - No change.
9/22/11 - OCSD is evaluating consultant proposals.
8/25/11 - No change.
12/20/12 - The District Engineer is continuing work on the preliminary engineering.
02/24/11 - No change. Staff will be contacting OCSD to review their status.
7/28/11 - OCSD's preliminary schedule reflects completion of construction of OCSD's sewer facilities on 3/25/2019.
6/23/11 - No change.
9/20/12 - The District Engineer has begun working with the topography provided by OCSD's surveyors and aerial photogrammist.
ITEM NO. 17
COSTA MESA SANITARY DISTRICT
CAPITAL IMPROVEMENT PROGRAM FY2012-2013
PROJECT:
PROJECT MANAGER:
DESCRIPTION:
BEGIN DESIGN:
APPROX. CONSTRUCTION COMPLETION DATE:
STATUS REPORT:
12/15/11 - The design phase is continuing.
8/20/12 - The low bidder, Charles King Co., is executing the contract for Board consideration.
3/28/13 - Construction will be completed by the end of March 2013.
4/18/13 - The final repair was made on 4/2/13. One small a.c. repair needs to be completed.
FINANCIAL STATUS through 1/31/13:
Account Number Encumbrances Balance
#192 1,175,000 59,639 173,289 2,399 939,673
20
Total 1,175,000 59,639 173,289 2,399 939,673
11/30/11 - The design phase is continuing.
1/26/12 - The design phase is 30% complete.
02/23/12 - The plans and specifications are 60% complete.
4/16/12 - Plans and specs are 90% complete and have been submitted for plan check at the City of Costa Mesa and City of Newport Beach.
03/22/12 - The plans and specifications are 90% complete.
11/15/12 - The first day of work on the project was 11/5/12.
10/25/12 - The preconstruction meeting was held 10/01/12 and the contractor is developing his schedule.
Approved Proj
Budget
June 30, 2012
Accumulated
Current Year
Expenditures
12/20/12 - Work has begun.
01/24/13 - Work is approximately 30% complete.
05/24/12 - Engineering staff is awaiting for plan check response prior to finalizing the plans and specs.
6/28/12 - Final review of the plans and specs is occurring proir to placing the project out to bid.
9/20/12 - The project was awarded to the low bidder, Charles King Co., at the August regular Board meeting.
7/26/12 - The project went out to bid on June 26, 2012 with bid opening scheduled for August 1, 2012.
02/27/13 - Construction is approximately 85% complete.
#192 System Wide Sewer Reconstruction - Phase II
Rob Hamers, District Engineer
October-11
Jun-12
Phase 2 of Grade 5 repairs. Grade 5s are pipe problems ready for failure and were
found during the 2006-2009 District-wide CCTV project. Due to low bids received in
Phase 1 and the addition of 22 Frade 5s as extra work in Phase 1, there may only be
three phases instead of four phases.
10/27/2011 - The design phase is underway; videos are being viewed and plans are being prepared and engineers are studying the bypass
operations.
COSTA MESA SANITARY DISTRICT
CAPITAL IMPROVEMENT PROGRAM FY2012-2013
PROJECT:
PROJECT MANAGER:
DESCRIPTION:
BEGIN DESIGN:
APPROX. CONSTRUCTION COMPLETION DATE:
STATUS REPORT:
8/20/12 - Engineering staff is performing final review prior to submitting the plans for plan check.
4/18/13 - No change in status.
FINANCIAL STATUS through 1/31/13:
Account Number Encumbrances Balance
#193 100,000 65,825 2,832 - 31,343
Total 100,000 65,825 2,832 - 31,343
#193 Pumping Station Seismic Study and Retrofit
Scott Carroll, General Manager
March 31, 2011
Retain a Structural Engineer to prepare a report on the possible effects of a 6.0
magnitude earthquake on 14 of the District's pumping stations (the other 6 are
scheduled for abandonment). Implement recommendations at all 20 of the District's
stations subject to allocated funds.
10/27/2011 - Staff review of draft report occurred on 10/5/11 with subsequent meeting with consultant to be scheduled.
Immediate to long term upgrades included in project.
11/30/11 - Consultant and staff agree Priority I, II, and III as shown in the consultant report should be implemented as soon as feasible.
03/22/12 - The plans and specs are approximately 50% complete.
Approved Proj
Budget
June 30 2012
Accumulated
Current Year
Expenditures
4/16/12 - District Engineer's office is awaiting the anchorage details from the consultant structural engineer.
05/24/12 - The anchorage details from the structural engineer have been received and design work is continuing.
06/28/12 - Plans and specs are 30% complete.
12/20/12 - The District Engineer is finalizing the installation method of the short sections of pipe liner with the manufacturer prior to placing
the project out to bid.
3/28/13 - Additional funding will be necessary to complete the project or the project will need to be scaled back.
2/27/13 - Additional funding will be necessary to complete the project or the project will need to be scaled back.
11/15/12 - The District Engineer is awaiting comments from the City of Costa Mesa. The City of Newport Beach has approved the plans.
10/25/12 - The District Engineer is awaiting comments from the City of Costa Mesa. The City of Newport Beach has approved the plans.
01/24/13 - Plans and specs are complete and staff is examining the construction budget.
12/15/11 - The District Engineer is preparing a scope of work for the design phase.
9/20/12 - The plans were submitted to the cities of Costa Mesa and Newport Beach on 8/30/12 for 1st plan check.
7/26/12 - Plans and specs are 70% complete.
02/23/12 - The structural engineer will have the electrical enclosure anchor details ready in late March 2012. The District Engineer will have
the remaining plans ready at that time, and all plans willl then be submitted for plan check.
1/26/12 - The design phase is 10% complete. Structural engineering consultant is working on anchor details for the electrical enclosures.
COSTA MESA SANITARY DISTRICT
CAPITAL IMPROVEMENT PROGRAM FY2012-2013
PROJECT:
PROJECT MANAGER:
DESCRIPTION:
BEGIN DESIGN:
APPROX. CONSTRUCTION COMPLETION DATE:
STATUS REPORT:
3/28/13 - The District Engineer and General Manager are working with the cities of Costa Mesa and Newport Beach regarding above-ground emergency equpment.
4/18/13 - No change in status.
FINANCIAL STATUS through 1/31/13:
Account Number Encumbrances Balance
#196 1,060,000 22,806 34,480 - 1,002,714
Total 1,060,000 22,806 34,480 - 1,002,714
Approved Proj Budget
June 30 2012
Accumulated Cost Current Year Expenditures
05/24/12 - District's Engineer's office is in design of the backup pumping systems while another consultant, PDE, is in design on the standby diesel generators.
6/28/12 - Plans and specs are 30% complete.
7/26/12 - Plans and specs are 60% complete.
8/20/12 - Engineering staff is performing final review prior to submitting the plans for plan check.
9/20/12 - Plans were submitted to the cities of Costa Mesa and Newport Beach for first plan check.
10/25/12 - The District Engineer is working with the cities of Costa Mesa and Newport Beach regarding above-ground emergency equipment.
11/15/12 - The District Engineer is working with the cities of Costa Mesa and Newport Beach regarding above-ground emergency equipment.
02/27/13 - The District Engineer and General Manager are working with the cities of Costa Mesa and Newport Beach regarding above-ground emergency equipment.
01/24/13 - The District Engineer and General Manager are working with the cities of Costa Mesa and Newport Beach regarding above-ground emergency equipment.
12/20/12 - The District Engineer and General Manager are working with the cities of Costa Mesa and Newport Beach regarding above-ground emergency equipment.
#196 Installation of Backup Power and Pumping Capability
Rob Hamers, District Engineer
Install backup standby disel generator at two pumping stations and install backup pumping systems at four pumping stations.
April 23, 2012
Jan-13
COSTA MESA SANITARY DISTRICT
CAPITAL IMPROVEMENT PROGRAM FY2012-2013
PROJECT:
PROJECT MANAGER:
DESCRIPTION:
BEGIN DESIGN:
APPROX. CONSTRUCTION COMPLETION DATE:
STATUS REPORT:
11/15/12 - The design phase is continuing.
3/28/13 - The plans and specifications will be submitted for first plan check by the end of March 2013.
4/18/13 - The plans were submitted to Costa Mesa and Newport Beach for 1st review on 4/1/13.
FINANCIAL STATUS through 1/31/13:
Account Number Encumbrances Balance
#197 670,000 - 51,193 5,983 612,824
20
Total 670,000 - 51,193 5,983 612,824
01/24/12 - The plans and specs are approximately 50% complete.
Phase 3 of Grade 5 repairs. Grade 5s are pipe problems ready for failure that were found during the 2006-2009 District-wide televising
project. There are approximately 69 pipe segments with one or more Grade 5s that will be repaired in the project.
12/20/12 - The design is continuing.
Approved Proj Budget
June 30, 2012 Accumulated
Cost
Current Year
Expenditures
10/25/12 - The design phase is underway.
02/27/13 - The plans and specs are approximately 75% complete.
#197 System Wide Sewer Reconstruction Phase III
Rob Hamers, District Engineer
Sep-12
Nov-13
COSTA MESA SANITARY DISTRICT
CAPITAL IMPROVEMENT PROGRAM FY2012-2013
PROJECT:
PROJECT MANAGER:
DESCRIPTION:
BEGIN DESIGN:
APPROX. CONSTRUCTION COMPLETION DATE:
STATUS REPORT:
3/28/13 - Field crew is determining valve locations on the Harbor force mains.
4/18/13 - The District Engineer and field crew met on 4/2/13 to plan the work at the Harbor force main.
FINANCIAL STATUS through 1/31/13:
Account Number Encumbrances Balance
#198 176,185 885 175,300
20
Total 176,185 - 885 - 175,300
#198 PICA Analysis of Force Mains
Rob Hamers, District Engineer
Clean force mains by "pigging" and then electronically inspect using PICA technology.
January-13
January-14
1/24/2013 - Field crew, engineering staff & the District's pigging contractor met on 1/9/13 to discuss the Harbor, Victoria, Mendoza, and South Coast Plaza force mains.
Approved Proj
Budget
June 30, 2012
Accumulated Cost
Current Year
Expenditures
02/27/13 -Field crew is determining valve locations on the Harbor force mains.
Costa Mesa Sanitary District
…an Independent Special District
Protecting our community’s health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Memorandum
To: Board of Directors
Via: Scott Carroll, General Manager
From: Rob Hamers, District Engineer
Date: April 18, 2013
Subject: Fairview Development Center (Fairview State Hospital on Harbor Blvd)
Inflow Reduction Program
Summary
The District identified the sewer system serving the state hospital property as low lying and
subject to storm water inflow, thereby becoming a candidate for manhole plugging and
sealing as part of the District’s Inflow Reduction Program. However, state officials stated
the sewer system has never been cleaned, which creates added risk if the plugging and
sealing were to occur. The District Engineer has not plugged and sealed any manholes on
the property to date and the District has options with respect to working with local and
regional state officials.
Staff Recommendation
That the Board of Directors approves one or more of the following recommendations:
1. Receive and file this report.
2. Consider working with state officials and urging the state to clean the system and
comply with the statewide Waste Discharge Requirements. Poor performance of
private and state-owned wastewater collection systems inside the District will reflect
negatively on the District and will be noticed by the state water board regulators.
Board of Directors
April 18, 2013
Page 2 of 4
3. Consider a cost-sharing or trade of services agreement with the state for sewer line
cleaning that would benefit both parties.
4. Consider additional actions as determined by the Board upon consideration of this
matter.
Analysis
One of the requirements of the statewide Waste Discharge Requirements (WDR) is to
reduce groundwater and surface water runoff from entering the sewer system.
Groundwater entering the sewer system through gaps in pipeline joints is termed
“infiltration” and surface water runoff entering the system through vent holes in manhole
covers and through the space between the ring and cover is termed “inflow”. Based on an
analysis by the District Engineer, the District has very little infiltration but does have inflow
during wet weather events. To mitigate this occurrence, the District plugs and seals
manhole covers in low lying areas or where surface water will travel over manhole covers
such as in alley flow lines.
The ongoing effort to reduce the occurrence of water in the system is the District’s Inflow
Reduction Program. Currently, over 800 manhole covers are plugged and sealed with
plans of plugging and sealing a total of 1,008 out of the District’s 4,700 sewer manholes.
Based on calculations comparing run times in the District’s pumping stations between
typical dry weather flows and wet weather events, the Inflow Reduction Program has
reduced inflow and is very successful.
The sewer system serving the Fairview Development Center, formerly known as the
Fairview State Hospital, is indeed subject to the Waste Discharge Requirements (WDR).
Page one of the requirements states:
State Water Resources Control Board Order No. 2006-0003
Statewide General WDR For Wastewater Collection Agencies 5/2/06
STATE WATER RESOURCES CONTROL BOARD
ORDER NO. 2006-0003
STATEWIDE GENERAL WASTE DISCHARGE REQUIREMENTS
FOR
SANITARY SEWER SYSTEMS
The State Water Resources Control Board, hereinafter referred to as “State Water
Board”, finds that:
Operations Committee
April 16, 2013
Page 3 of 4
1. All federal and state agencies, municipalities, counties, districts, and other
public entities that own or operate sanitary sewer systems greater than one
mile in length that collect and/or convey untreated or partially treated
wastewater to a publicly owned treatment facility in the State of California are
required to comply with the terms of this Order. Such entities are hereinafter
referred to as “Enrollees”.
Based on a sewer plan provided by the Center, the state has a sewer system comprised of
the following sizes and approximate lengths of sewer mains:
6” VCP 5,600 LF (linear feet)
8” VCP 1,000 LF
10” VCP 3,800 LF
12” VCP 1,150 LF
15” VCP 265 LF
18” VCP 2,000 LF
Total 13,840 LF = 2.6 miles
The Waste Discharge Requirements are very comprehensive and require many
components, including a Sewer System Management Plan (SSMP), legal authority,
operations and maintenance program, design and performance provisions, overflow
emergency response plans, a fats, oils, and grease program, system evaluation and
capacity assurance plan, repair plan, funding, communication plan, etc. Based on
discussions in the industry, there are other state properties not complying with the WDR.
When a sewer line has not been cleaned for quite some time, the buildup of debris, solids,
and grease becomes substantial and cleaning such a line is slow and cumbersome and is
termed “heavy cleaning”. The contract cost for the initial heavy cleaning of the state’s
sewer system at the Fairview Development Center is approximately $25,000.
An example of a mutually beneficial relationship with regard to sewer cleaning is the
relationship the District has with the Orange County Fairgrounds, another state-owned
property. In exchange for the District performing a once per year cleaning just prior to the
yearly fair, the Fairgrounds provides a temporary yard for the District and its contractors
when needed. The Board of Directors may find there is a possibility of a similar
relationship with the Fairview Development Center property.
Board of Directors
April 18, 2013
Page 4 of 4
From a long term perspective, it is in the best interests of the public to have the system
cleaned as the longer it goes uncleaned, the higher the risk of backups and the spread of
disease. It is prudent for the Center to comply with the Waste Discharge Requirements for
the protection of the health and safety of the public but also as an example of following its
own rules and regulations.
Strategic Plan Element & Goal
This item adheres to the objective and strategy of Strategic Element 3.0, Partnerships,
which states:
“Objective: To foster beneficial relationships to accomplish the goals of the District.
Strategy: We will do this by embracing strategic ties with other organizations, working
closely with regulators, developing a deliberate legislative agenda and participating in
professional associations.”
Legal Review
Not required at this time
Financial Review
The cost to clean the sewer system at the Fairview Development Center is estimated at
$25,000. This cost is not budgeted, but the District can appropriate the money from the
Liquid Waste Fund Balance and request reimbursement from the state or the Board can
consider a cost sharing or trade of services agreement.
Committee Recommendation
On April 16, 2013 the Operations Committee discussed this item; however, this report was
prepared before the meeting occurred.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the
April 18, 2013 Board of Directors regular meeting at District Headquarters and on District’s
website.
Alternative Actions
1. Take no action and remain status quo.
2. Refer the matter back to staff.