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agendapacket_2018_06_20_cacWednesday, June 20, 2018 Citizens Advisory Committee Meeting 290 Paularino Avenue, Costa Mesa at 6:00 P.M. Public Comments: Any member of the public may address the Citizens Advisory Committee. Speakers on agenda items should identify themselves to the District Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non-agenda items will be heard under Public Comments. Pursuant to State law, the Board may not discuss or take action on non-agenda items except under special circumstances. Speakers must limit their remarks to four minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any speaker out of order. Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of the agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a majority of the Board after the packet is prepared, a copy of that writing may be obtained at the District offices at 290 Paularino Avenue, Costa Mesa, California. In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II). A. Opening Items 1. Call to Order 2. Roll Call - (If absences occur, consider whether to deem those absences excused based on facts presented for the absence – such determination shall be the permission required by law.) B. Public Comments 1. Public Comments - This time has been set aside for persons in the audience to make comments on items within the subject matter jurisdiction of the Costa Mesa Sanitary District that are not listed on this agenda. Members of the public will have the opportunity to address the Board of Directors and Citizens Advisory Committee about all other items on this agenda at the time those items are considered. Under the provisions of the Brown Act, the Board of Directors and Citizens Advisory Committee are prohibited from taking action on oral requests but may refer the matter to staff or to a subsequent meeting. The Board of Directors will respond after public comment has been received. Please state your name. Each speaker will be limited to four (4) continuous minutes. C. Approval of Prior Meeting Minutes 1. Approve the Citizens Advisory Committee Meeting Minutes of May 15, 2018 2. Approve the Minutes of the Joint Board of Directors and Citizens Advisory Committee Special Meeting of May 31, 2018 D. Public Hearing 1. Open Public Hearing 2. Receive a Presentation from Demographer, Deborah Diep, Director of Center for Demographic Research, on the Proposed Maps and Receive Input Regarding Potential Transition to By-District Elections 3. Receive Comments 4. Close the Public Hearing E. Closing Items 1. Oral Communications & Director Comments 2. Adjourn Wednesday, June 20, 2018 Citizens Advisory Committee Meeting 290 Paularino Avenue, Costa Mesa at 6:00 P.M. Public Comments: Any member of the public may address the Citizens Advisory Committee. Speakers on agenda items should identify themselves to the District Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non-agenda items will be heard under Public Comments. Pursuant to State law, the Board may not discuss or take action on non-agenda items except under special circumstances. Speakers must limit their remarks to four minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any speaker out of order. Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of the agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a majority of the Board after the packet is prepared, a copy of that writing may be obtained at the District offices at 290 Paularino Avenue, Costa Mesa, California. In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II). A. Opening Items Subject 1. Call to Order Meeting Jun 20, 2018 - Citizens Advisory Committee Meeting Access Public Type A. Opening Items Citizens Advisory Committee Mike Carey, Chair Albert Graham, Jr., Vice Chair Andrew Nielsen Elodie Katz Jana Oak Mike McIlroy Monte Fields Phil Marsh Sue Lester Tom Brenneman Shayne Smith Subject 2. Roll Call - (If absences occur, consider whether to deem those absences excused based on facts presented for the absence – such determination shall be the permission required by law.) Meeting Jun 20, 2018 - Citizens Advisory Committee Meeting Access Public Type B. Public Comments Subject 1. Public Comments - This time has been set aside for persons in the audience to make comments on items within the subject matter jurisdiction of the Costa Mesa Sanitary District that are not listed on this agenda. Members of the public will have the opportunity to address the Board of Directors and Citizens Advisory Committee about all other items on this agenda at the time those items are considered. Under the provisions of the Brown Act, the Board of Directors and Citizens Advisory Committee are prohibited from taking action on oral requests but may refer the matter to staff or to a subsequent meeting. The Board of Directors will respond after public comment has been received. Please state your name. Each speaker will be limited to four (4) continuous minutes. Meeting Jun 20, 2018 - Citizens Advisory Committee Meeting Access Public Type C. Approval of Prior Meeting Minutes To: Citizens Advisory Committee Via: Scott Carroll, General Manager From: Gina Terraneo, Management Analyst II Date: June 20, 2018 Subject: Citizens Advisory Committee Meeting Minutes of May 15, 2018 Summary The recorded minutes of the May 15, 2018 Citizens Advisory Committee Meeting are hereby submitted to the Citizens Advisory Committee for review and approval. Analysis Attached to the staff report are the minutes for the Citizens Advisory Committee Meeting on May 15, 2018. Staff Recommendation That the Citizens Advisory Committee approves the meeting minutes as presented. Legal Review Not applicable. Environmental Review Consideration of public meeting minutes is an administrative matter and is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing administrative or maintenance activities.” Financial Review Not applicable. Public Notice Process Copies of this report are on file and will be included in the complete agenda packet for the June 20, 2018 Joint Board of Directors and Citizens Advisory Committee Special Meeting at District Headquarters and posted on the District’s website. Alternative Actions 1. Do not approve the meeting minutes as presented. 2. Direct staff to report back with more information. File Attachments minutes_2018_5_15_cac.pdf (41 KB) Subject 1. Approve the Citizens Advisory Committee Meeting Minutes of May 15, 2018 Meeting Jun 20, 2018 - Citizens Advisory Committee Meeting Access Public Type Action Recommended Action That the Citizens Advisory Committee approves the meeting minutes as presented. C. Approval of Prior Meeting Minutes To: Board of Directors and Citizens Advisory Committee Via: Scott Carroll, General Manager From: Gina Terraneo, Management Analyst II Date: June 20, 2018 Subject: Joint Board of Directors and Citizens Advisory Committee Special Meeting Minutes of May 31, 2018 Summary The recorded minutes of the May 31, 2018 Joint Board of Directors and Citizens Advisory Committee Special Meeting are hereby submitted to the Board of Directors and Citizens Advisory Committee for review and approval. Analysis Attached to the staff report are the minutes for the Joint Board of Directors and Citizens Advisory Committee Special Meeting on May 31, 2018. Staff Recommendation That the Board of Directors and Citizens Advisory Committee approve the meeting minutes as presented. Legal Review Not applicable. Environmental Review Consideration of public meeting minutes is an administrative matter and is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing administrative or maintenance activities.” Financial Review Not applicable. Public Notice Process Copies of this report are on file and will be included in the complete agenda packet for the June 20, 2018 Joint Board of Directors and Citizens Advisory Committee Special Meeting at District Headquarters and posted on the District’s website. Alternative Actions 1. Do not approve the meeting minutes as presented. 2. Direct staff to report back with more information. File Attachments minutes_2018_5_31_cac_board.pdf (45 KB) Subject 2. Approve the Minutes of the Joint Board of Directors and Citizens Advisory Committee Special Meeting of May 31, 2018 Meeting Jun 20, 2018 - Citizens Advisory Committee Meeting Access Public Type Action Recommended Action That the Citizens Advisory Committee approve the meeting minutes as presented. D. Public Hearing Subject 1. Open Public Hearing Meeting Jun 20, 2018 - Citizens Advisory Committee Meeting Access Public Type Procedural D. Public Hearing File Attachments CMSD Staggered Elections_draft.docx (13 KB) CMSD_all_submitted_plans_20180612.pdf (3,952 KB) Subject 2. Receive a Presentation from Demographer, Deborah Diep, Director of Center for Demographic Research, on the Proposed Maps and Receive Input Regarding Potential Transition to By-District Elections Meeting Jun 20, 2018 - Citizens Advisory Committee Meeting Access Public Type Presentation D. Public Hearing Subject 3. Receive Comments Meeting Jun 20, 2018 - Citizens Advisory Committee Meeting Access Public Type D. Public Hearing Subject 4. Close the Public Hearing Meeting Jun 20, 2018 - Citizens Advisory Committee Meeting Access Public Type Procedural E. Closing Items Subject 1. Oral Communications & Director Comments Meeting Jun 20, 2018 - Citizens Advisory Committee Meeting Access Public Type E. Closing Items Subject 2. Adjourn Meeting Jun 20, 2018 - Citizens Advisory Committee Meeting Access Public Type Procedural