2018_08_14_studyTuesday, August 14, 2018
Board of Directors Study Session
290 Paularino Avenue, Costa Mesa at 9:30AM
Public Comments: Any member of the public may address the Board. Speakers on agenda items
should identify themselves to the District Clerk before the meeting so that their input can be
provided at the time the item is considered. Speakers on non-agenda items will be heard under
Public Comments. Pursuant to State law, the Board may not discuss or take action on non-agenda
items except under special circumstances. Speakers must limit their remarks to four minutes or as
decided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any
speaker out of order.
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of
the agenda packet. If any document or other writing pertaining to an agenda item is distributed to
all or a majority of the Board after the packet is prepared, a copy of that writing may be obtained at
the District offices at 290 Paularino Avenue, Costa Mesa, California.
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours
prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
1. Call to Order
2. Roll Call - (If absences occur, consider whether to deem those absences excused based on facts presented for the
absence – such determination shall be the permission required by law.)
B. PUBLIC COMMENTS - This time has been set aside for persons in the audience to make comments on items
within the subject matter jurisdiction of the Costa Mesa Sanitary District that are not listed on this agenda.
Members of the public will have the opportunity to address the Board of Directors about all other items on
this agenda at the time those items are considered. Under the provisions of the Brown Act, the Board of
Directors is prohibited from taking action on oral requests but may refer the matter to staff or to a
subsequent meeting. The Board of Directors will respond after public comment has been received. Please
state your name. Each speaker will be limited to four (4) continuous minutes.
1. Public Comments
C. ITEMS OF STUDY
1. July 2018 Code Enforcement Report
2. Organics Tonnage Report
3. Solid Waste Diversion Report
4. Project Zero Waste Program Update
5. Eco Challenge Program Update
6. Door-to-Door HHW Program Update
D. CLOSING ITEMS
1. Oral Communications and Director Comments
2. Adjournment
Tuesday, August 14, 2018
Board of Directors Study Session
290 Paularino Avenue, Costa Mesa at 9:30AM
Public Comments: Any member of the public may address the Board. Speakers on agenda items
should identify themselves to the District Clerk before the meeting so that their input can be
provided at the time the item is considered. Speakers on non-agenda items will be heard under
Public Comments. Pursuant to State law, the Board may not discuss or take action on non-agenda
items except under special circumstances. Speakers must limit their remarks to four minutes or as
decided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any
speaker out of order.
Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of
the agenda packet. If any document or other writing pertaining to an agenda item is distributed to
all or a majority of the Board after the packet is prepared, a copy of that writing may be obtained at
the District offices at 290 Paularino Avenue, Costa Mesa, California.
In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours
prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
A. OPENING ITEMS
Subject 1. Call to Order
Meeting Aug 14, 2018 - Board of Directors Study Session
Access Public
Type Procedural
A. OPENING ITEMS
Board Members
Michael Scheafer, President
James Ferryman, Vice President
Arlene Schafer, Secretary
Robert Ooten, Assistant Secretary
Arthur Perry, Director
Subject 2. Roll Call - (If absences occur, consider whether to deem those absences excused
based on facts presented for the absence – such determination shall be the
permission required by law.)
Meeting Aug 14, 2018 - Board of Directors Study Session
Access Public
Type Procedural
B. PUBLIC COMMENTS - This time has been set aside for persons in the audience
to make comments on items within the subject matter jurisdiction of the Costa
Mesa Sanitary District that are not listed on this agenda. Members of the public
will have the opportunity to address the Board of Directors about all other items
on this agenda at the time those items are considered. Under the provisions of
the Brown Act, the Board of Directors is prohibited from taking action on oral
requests but may refer the matter to staff or to a subsequent meeting. The Board
of Directors will respond after public comment has been received. Please state
your name. Each speaker will be limited to four (4) continuous minutes.
Subject 1. Public Comments
Meeting Aug 14, 2018 - Board of Directors Study Session
Access Public
Type Procedural
C. ITEMS OF STUDY
To: Board of Directors
Via: Scott Carroll, General Manager
From: Ed Roberts, Code Enforcement Officer
Date: August 14, 2018
Subject: July 2018 Code Enforcement Report
Summary
Attached is the monthly report from Officer Roberts describing his enforcement activities for the month of
July regarding scavenging of recyclable materials, trash carts stored in public view and graffiti on trash carts.
Recommendation
That the Board of Directors receive and file this report.
Analysis
In the month of July, Officer Roberts approached six (6) individuals he observed scavenging from CMSD trash carts. In
the same month he issued 99 warning notices to residents storing their trash carts in public view. Officer Roberts found
no graffiti on trash carts in the month of July.
Officer Roberts enforcement activities are described in more detail in the attached report.
Legal Review
Not applicable.
Environmental Review
Code enforcement activities and reporting are not a disturbance of the environment similar to grading or construction
and do not constitute a project under CEQA or the District’s CEQA Guidelines.
Financial Review
Officer Roberts' activities are funded in the adopted budget.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the August 14, 2018 Board of
Directors Study Session meeting at District Headquarters and posted on the District’s website.
Alternative Actions
1. Direct staff to report back with more information.
File Attachments
July 2018 CEO report.doc (1,283 KB)
Subject 1. July 2018 Code Enforcement Report
Meeting Aug 14, 2018 - Board of Directors Study Session
Access Public
Type Receive and File
Goals 2.00 Solid Waste
2.7 Continue code enforcement presence
C. ITEMS OF STUDY
To: Board of Directors
Via: Scott Carroll, General Manager
From: Nabila Guzman, Management Analyst I
Date: August 14, 2018
Subject: Organics Tonnage Report
Summary
A total of 930.84 tons of organic waste were collected and recycled in July 2018.
Staff Recommendation
That the Board of Directors receives and file this report.
Analysis
Below is a graph depicting the total tonnage of organic waste collected during each month of the last three fiscal years.
Subject 2. Organics Tonnage Report
Meeting Aug 14, 2018 - Board of Directors Study Session
Access Public
Type Action, Receive and File
Recommended Action That the Board of Directors receive and file this report.
Goals 2.00 Solid Waste
2.5 Monitor advancements and technology in the solid waste industry
File Attachments
Organics Recycling Tonnage.png (21 KB)
solid waste tonnage.png (25 KB)
Legal Review
Not applicable.
Environmental Review
Consideration of the Organics Tonnage Report is an administrative matter and not a disturbance of the environment
similar to grading or construction and not a project under CEQA or the District’s CEQA Guidelines.
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the August 14, 2018 Board of
Directors Study Session meeting at District Headquarters and posted on the District’s website.
C. ITEMS OF STUDY
To: Board of Directors
Via: Scott Carroll, General Manager
From: Nabila Guzman, Management Analyst I
Date: August 14, 2018
Subject: Solid Waste Diversion Report
Summary
A total of 2,357.08 tons of solid waste were collected and recycled in July 2018.
Staff Recommendation
That the Board of Directors receive and file this report.
Analysis
Using data from CR&R's Recycling Report and OCC's Recycling Center Recycling Report, staff has calculated the diversion rate for the
last month at 61.01%. A total of 3,863.37 tons of solid waste materials have been collected, of which 2,357.08 tons have been diverted
away from landfills. In addition to curbside collection from CR&R, CMSD offers a variety of other waste diversion programs including large
item pickup, where white goods are collected. The total tonnage of white goods for the month of July was not available in time to include
in this report. Additionally, OCC's diversion data was not available in time to include in this report. However, these numbers will be
included in the August report. Attachment A is the fiscal year 2018-19 diversion rate support.
Legal Review
Not applicable.
Environmental Review
Consideration of the Solid Waste Diversion Report is an administrative matter and not a disturbance of the environment similar to grading
or construction and not a project under CEQA or the District’s CEQA Guidelines.
Financial Review
Not applicable.
Public Notice Process
Copies of this report are on file and will be included in the complete agenda packet for the August 14, 2018 Board of Directors Study
Session meeting at District Headquarters and posted on the District’s website.
Alternative Action
1. Direct staff to report back with more information
File Attachments
CRR-OCC Diversion.pdf (66 KB)
Subject 3. Solid Waste Diversion Report
Meeting Aug 14, 2018 - Board of Directors Study Session
Access Public
Type Receive and File
Goals 2.00 Solid Waste
C. ITEMS OF STUDY
To: Board of Directors
Via: Scott Carroll, General Manager
From: Nabila Guzman, Management Analyst I
Date: August 14, 2018
Subject: Project Zero Waste Program Update
Summary
In 2012, the District entered into an agreement with the Orange County Department of Education to support the Project Zero Waste
Lunch Education Program for kindergarten through 6th grade students and teachers. The program encourages students and teachers to
use reusable storage containers and lunch boxes when bringing their lunches to school.
Recommendation
That the Board of Directors receive and file this report.
Analysis
Inside the Outdoors is an organization that has been providing hands-on science and social science programs since 1974. Inside the
Outdoors, which is administered by the Orange County Department of Education, offers traveling scientists who visit schools and use
story-telling, live animals and science labs to support traditional classroom learning. For the Project Zero Waste Lunch Program,
traveling scientists visit Costa Mesa schools to provide waste audits and survey students knowledge and behavior regarding zero waste.
The scientists describe to students the importance of diverting solid waste away from landfills and encourages everyone in the classroom
to use reusable storage containers and lunch boxes when bringing their lunches to school.
Educational materials, including waste-free lunch kits, are made available to students and then the classroom is challenged to reducing
the amount of waste it produces from lunches. Several months later the scientists return to the classroom to audit their lunch waste
and determine if the classroom succeeded or not to reducing the amount of waste generated from lunches. Prizes are given to students
for their participation and for successfully reducing the lunch waste.
Since 2012, the Project Zero Waste Lunch Program has over 12,000 students and plan on reaching an additional 2,500 students in the
upcoming 2018-19 school year. The following is a breakdown of the activities for the past six years.
Year
Service
Learning
Visit
Traveling
Scientist Field Trips Total
2012-2013 280 898 1343 2521
2013-2014 1308 472 754 2534
2014-2015 254 1474 821 2549
2015-2016 1073 1100 442 2615
2016-2017 510 1351 714 2575
2017-2018 281 1595 805 2681
Legal Review
Not applicable
Environmental Review
Holding an education program will not result in direct or indirect physical changes to the environment similar to grading or construction
and is not considered a project under CEQA.
Subject 4. Project Zero Waste Program Update
Meeting Aug 14, 2018 - Board of Directors Study Session
Access Public
Type Receive and File
Goals 2.3 Comprehensive Education Program
2.00 Solid Waste
Financial Review
The program cost is $20,000.00 a year and funds are appropriately budgeted for this program.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the August 14, 2018 Board of Directors Study
Session meeting at District Headquarters and posted on the District’s website.
Alternative Actions
1. Direct staff to report back with more information.
C. ITEMS OF STUDY
To: Board of Directors
Via: Scott Carroll, General Manager
From: Nabila Guzman, Management Analyst I
Date: August 14, 2018
Subject: Eco Challenge Program Update
Summary
In 2012, the District entered into an agreement with the Discovery Science Center of Orange County to provide an interactive in-class
educational program to 5th and 6th grade students called, "Eco Challenge." Eco Challenge was developed by Discovery Cube in
partnership with the County of Orange Waste & Recycling Department as a fun interactive way to educate students on the importance of
recycling.
Recommendation
That the Board of Directors receive and file this report.
Analysis
Discovery Science Center of Orange County (DSC-OC) partnered with the Orange County Waste & Recycling Department on the
development and delivery of a comprehensive education program focused on the messages of "Reduce, Reuse & Recycle". This
program builds on the educational content developed the Center's Eco Challenge exhibit, which opened here at DSC- OC in September
of 2011.
The Education Program under the agreement includes:
1. Interactive in- class instruction using curriculum developed for the Eco Challenge education program and featuring an interactive
student keypad response system.
2. A student booklet summarizing key concepts to accompany the in- class Workshop.
3. Incentive for visiting a Household Hazardous Waste Collection Center.
4. Take- home items and a home survey for each student.
5. Classroom resources used to accompany the in- class Workshop.
6. A field trip to Discovery Science Center for the students receiving the in- class Workshop including a $200 bus stipend
The Center provides all aspects of Education Program delivery including:
1. Booking of in- class Workshops and accompanying field trips.
2. Providing teachers for the in- class Workshops and assigning staff to lead field trips while at Discovery Science Center.
3. Procuring, storing and managing delivery of classroom supplies and equipment, take-home items and educational booklets needed to
complete the Workshop.
4. Collecting, analyzing and reporting on home surveys.
The creators at Discovery Science Center agreed to amend their curriculum so that their message is consistent with District programs.
For instance, students are informed about CMSD's mixed waste collection system where recyclables are removed from the waste stream
to be recycled. In 2018, DSC-OC teachers began describing CMSD's Organics Recycling Program to students. From 2012 through
2017 the Eco Challenge Program has reached 2,368 students and the program is scheduled to reach an additional 433 students in the
upcoming 2018-19 school year. Below is a chart illustrating the number of students participating in one of the in-class assemblies and
field trips over the last six years:
Subject 5. Eco Challenge Program Update
Meeting Aug 14, 2018 - Board of Directors Study Session
Access Public
Type Receive and File
Goals 2.00 Solid Waste
2.3 Comprehensive Education Program
Legal Review
Not applicable
Environmental Review
Holding an education program will not result in direct or indirect physical changes to the environment similar to grading or construction
and is not considered a project under CEQA.
Financial Review
The program cost approximately $12,000 to $13,000 a year. Funds for this program are appropriately budgeted.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the August 14, 2018 Board of
Directors Study Session meeting at District Headquarters and posted on the District’s website.
Alternative Actions
1. Direct staff to report back with more information.
File Attachments
Student Participation.png (5 KB)
C. ITEMS OF STUDY
To: Board of Directors
Via: Scott Carroll, General Manager
From: Nabila Guzman, Management Analyst I
Date: August 14, 2018
Subject: Door-to-Door Household Hazardous Waste Program Update
Summary
As of July 1, 2018, the Costa Mesa Sanitary District has expanded it's Door-to-Door Household Hazardous Waste (HHW) Program and it
is now available to all CMSD residents. Previously, the program was limited to District residents who may not otherwise have had the
ability to recycle or dispose of their hazardous materials at permanent HHW facilities. Staff is providing the Board of Directors with an
update on the program.
Recommendation
That the Board of Directors receive and file this report.
Analysis
Previously, the Door-to-Door HHW collection program allowed senior citizens (62 years of age or older), immobile
and/or disabled individuals to dispose of their HHW materials without leaving their homes. Non-eligible residents had to
take their HHW materials to a permanent HHW facility, the closest facility to Costa Mesa is located in Huntington Beach.
As of July 1, 2018, the program has expanded to include all CMSD households. Residents are eligible for three HHW
pickups per year and each pickup is limited to 15 gallons or 125 pounds of HHW materials. The scheduling of a Door-to-
Door HHW collection has remained the same and works as follows:
1. District residents contact CR&R at (949) 646-4617, Monday through Friday from 8:00 a.m. to 5:00 p.m. to
schedule a pickup. Residents can also submit a request through CMSD's online request system.
2. CR&R will verify the quantity and type of HHW materials to be collected.
3. CR&R will coordinate the pickup time and provide information on how to properly store and package the HHW
materials.
4. On collection day, the District resident must place the bags or containers at the front of their house by 7:00 a.m.
The District resident does not need to be home for the items to be collected.
In fiscal year 2017-18 a total of 61 pickups were completed, a slight decrease from the previous fiscal year where 64
pickups were fulfilled. With the program being available District-wide, staff is expecting the total number of pickups to
exponentially increase. For the month of July, the total number of pickups completed was 27, staff will continue to
monitor the program and provide the Board with a program update at the end of the fiscal year.
Below is a chart illustrating a steady increase in the number of HHW pickups over the last five years.
Subject 6. Door-to-Door HHW Program Update
Meeting Aug 14, 2018 - Board of Directors Study Session
Access Public
Type Receive and File
Goals 2.00 Solid Waste
2.4 Develop Strategies for 75% Waste Diversion
Common HHW products picked up include:
Paint Batteries Motor oil & Filters
Light bulbs Antifreeze Cleaning products
Paint thinner Automotive Fluids Fertilizers
Wood Stain Fluorescent lights Pesticides
Legal Review
Not applicable
Environmental Review
The Door-to-Door Household Hazardous Waste (HHW) collection program is not a disturbance of the environment similar to grading or
construction and does not constitute a project under CEQA or the District's CEQA Guidelines.
Financial Review
There is no additional fiscal impact other than the funds provided in the adopted budget and the agreement with CR&R.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet for the August 14, 2018 Board of Directors Study
Session meeting at District Headquarters and posted on the District’s website.
Alternative Actions
1. Direct staff to report back with more information.
File Attachments
HHW.png (4 KB)
D. CLOSING ITEMS
Subject 1. Oral Communications and Director Comments
Meeting Aug 14, 2018 - Board of Directors Study Session
Access Public
Type Procedural
D. CLOSING ITEMS
THE NEXT STUDY SESSION OF THE COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS WILL BE HELD ON
TUESDAY, SEPTEMBER 11, 2018 AT 9:30 A.M. IN THE DISTRICTS BOARD ROOM, 290 PAULARINO AVENUE, COSTA
MESA.
Subject 2. Adjournment
Meeting Aug 14, 2018 - Board of Directors Study Session
Access Public
Type Procedural