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2018_01_25_board Protecting our community’s health and the environment by providing solid waste and wastewater collection services. www.cmsdca.gov Costa Mesa Sanitary District …an Independent Special District AGENDA Michael Scheafer President James Ferryman Arlene Schafer Vice President Secretary Robert Ooten Arthur Perry Assistant Secretary Director Public Comments. Any member of the public may address the Board. Speakers on agenda items should identify themselves to the Deputy Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non-agenda items will be heard under Public Comments. Pursuant to State law, the Board may not discuss or take action on non-agenda items except under special circumstances. Speakers must limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any speaker out of order. Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of the agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a majority of the Board after the packet is prepared, a copy of that writing may be obtained at the District offices at 290 Paularino Avenue, Costa Mesa, California. The Deputy Clerk of the District may be contacted at (949) 645-8400. In Compliance with ADA: Contact Noelani Middenway, (949) 645-8400, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II). BOARD OF DIRECTORS REGULAR MEETING Thursday, January 25, 2018 5:30 P.M. 290 PAULARINO AVENUE, COSTA MESA, CA 92626 A. OPENING ITEMS 1. Call to Order – President Scheafer 2. Pledge of Allegiance – President Scheafer 3. Invocation – Vice President Ferryman 4. Roll Call (If absences occur, consider whether to deem those absences excused based on facts presented for the absence – such determination shall be the permission required by law.) 5. Announcement of Late Communications Unless directed otherwise by the Board of Directors, all actions shall be based on/memorialized by the latest document submitted as a late communication. 6. Ceremonial Matters and Presentations Costa Mesa Sanitary District January 25, 2018 AGENDA Page 2 B. PUBLIC COMMENTS 1. Public Comments This time has been set aside for persons in the audience to make comments on items within the subject matter jurisdiction of the Costa Mesa Sanitary District that are not listed on this agenda. Members of the public will have the opportunity to address the Board of Directors about all other items on this agenda at the time those items are considered. Under the provisions of the Brown Act, the Board of Directors is prohibited from taking action on oral requests but may refer the matter to staff or to a subsequent meeting. The Board of Directors will respond after public comment has been received. Please state your name. Each speaker will be limited to four (4) continuous minutes. C. CONSENT CALENDAR 1. Approve Consent Calendar Recommended Action: That the Board of Directors approve the Consent Calendar as presented. 2. Approve Board of Directors Study Session Meeting Minutes of December 12, 2017 Recommended Action: That the Board of Directors approve the meeting minutes as presented. 3. Approve Board of Directors Regular Meeting Minutes of December 21, 2017 Recommended Action: That the Board of Directors approve the meeting minutes as presented. 4. Receive and File the Popular Annual Financial Report (PAFR) for the Year Ended June 30, 2017 Recommended Action: That the Board of Directors receive and file the Popular Annual Financial Report for the year ended June 30, 2017. 5. Approve Directors' Compensation and Reimbursement of Expenses Recommended Action: That the Board of Directors approve the compensation and reimbursement of expenses as presented. 6. Adopt Warrant Resolution No. CMSD 2018-7 Approving District Warrant Registers Recommended Action: That the Board of Directors adopt Warrant Resolution No. CMSD 2018-7 approving District warrants for the month of December 2017 in the amount of $991,123.61. 7. Approve Payroll Transparency Disclosure for December 2017 Recommended Action: That the Board of Directors approve and file the report. 8. Receive and File Closed Circuit TV (CCTV) Program Report Recommended Action: That the Board of Directors receive and file the report. 9. Accept the occupancy count as presented as 22,537 and direct staff to prepare a warrant to CR&R Environmental Services for $220,758.93 for December 2017 collection Recommended Action: That the Board of Directors accept the occupancy count as presented using 22,537 as the correct number of active units and direct staff to prepare a warrant to CR&R Environmental Services for December 2017 collection based on this occupancy report so long as Costa Mesa Sanitary District January 25, 2018 AGENDA Page 3 the contractor fulfills the obligations of the agreement in the amount of $220,758.93 to be ratified in the January 2018 warrant list. 10. Approve the preparation of a warrant to CR Transfer in the amount of $188,653.33 for December 2017 recycling and disposal services in the January 2018 warrant register Recommended Action: That the Board of Directors approves the preparation of a warrant to CR Transfer in the amount of $188,653.33 for December 2017 recycling and disposal services to be ratified in the January 2018 warrant register. D. PUBLIC HEARINGS E. GENERAL MANAGER'S REPORTS 1. Receive and file the Comprehensive Annual Financial Report, Auditor's Report in Accordance with Government Auditing Standards, and the Auditors' Required Communication for the year ended June 30, 2017 Recommended Action: The Board of Directors receive and file: 1) The Comprehensive Annual Financial Report for Year Ended June 30,2017, 2) Auditors’ Report in Accordance with Government Auditing Standards, and 3) The Auditors’ Required Communication for the Year Ended June 30, 2017. 2. Consider Adopting Resolution No. 2018-906 Rejecting the Low Bid from Best Contracting Service and Approve Awarding Contract to Tecta America for HQ Roof Repair in the Amount of $147,400 Recommended Action: That the Board of Directors: 1) Approve Adopting Resolution No. 2018-906 Rejecting the Bid from Best Contracting Service; and 2) Approve Contract with Tecta America to perform roof repairs at Headquarters in the amount of $147,400. 3. Project #325 Corporate Yard Expansion - Approving Contract Administration & Inspection Services with Robin B. Hamers & Associates, Inc. Recommended Action: That the Board of Directors receive and file this report. 4. Receive and File 2015-20 Strategic Plan Quarterly Update - 2nd Quarter Recommended Action: That the Board of Directors receive and files this report. 5. Receive and File General Manager's 2017 Performance Goals and CMSD Accomplishments; Direct President Scheafer to meet with the General Manager to negotiate 2018 performance goals and compensation Recommended Action: That the Board of Directors: 1) Receive and file General Manager's 2017 performance goals and CMSD accomplishments; and 2) Direct President Scheafer to meet with General Manager to negotiate 2018 performance goals and compensation. F. ENGINEER'S REPORTS 1. Receive and File Monthly Capital Improvement Projects Status Report Recommended Action: The Board of Directors receive and file this report. Costa Mesa Sanitary District January 25, 2018 AGENDA Page 4 2. Wastewater Master Plan Update - Progress Report Recommended Action: The Board of Directors receive and file this report. 3. Approve Awarding Contract for the District Yard Expansion to the lowest responsive and responsible bidder GCI Construction Inc. in the amount of $234,150, approve a contingency of 10% in the amount of $23,415 and approve the transfer of funds from Project #317 in the amount of $160,000. Recommended Action: The Board of Directors: 1) Award a contract for the district yard expansion to the lowest responsive and responsible bidder GCI Construction, Inc. in the amount of $234,150; and 2) Approve a contingency of 10% in the amount of $23,415; and 3) Transfer $160,000 from Project #317. G. TREASURER'S REPORTS 1. Approve Investment Report for the Month of December 2017 Recommended Action: That the Board of Directors approve the Investment Report for the month of December 2017. H. ATTORNEY'S REPORTS I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day’s service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation. 1. Orange County Sanitation District (OCSD) - (Vice President Ferryman) 2. Santa Ana River Flood Protection Agency (SARFPA) - (Director Perry) 3. Independent Special Districts of Orange County (ISDOC) - (President Scheafer) 4. California Special Districts Association (CSDA) - (Secretary Schafer) 5. Special District Risk Management Authority (SDRMA) - (President Scheafer) 6. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55, Operations Code Section 3.01.030 J. OLD BUSINESS K. NEW BUSINESS L. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS 1. Oral Communications and Director Comments Costa Mesa Sanitary District January 25, 2018 AGENDA Page 5 M. ADJOURN TO CLOSED SESSION 1. Conference with Legal Counsel - Existing Litigation Government Code §54956.9(d)(1) -- 1. The Costa Mesa Sanitary District v. Mesa Water District; OCSC No. 30-2017-00923819-CU- PT-CJC 2. Conference with Legal Counsel - Anticipated Litigation -- Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section §54956.9 (One case) N. RECONVENE TO OPEN SESSION 1. Reconvene to Open Session and Report Out of any Reportable Action O. CLOSING ITEMS 1. Adjourn THE NEXT REGULAR MEETING OF COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS WILL BE HELD ON THURSDAY, FEBRUARY 22, 2018 IN THE DISTRICT'S BOARD ROOM, 290 PAULARINO AVENUE, COSTA MESA. Thursday, January 25, 2018 Board of Directors Regular Meeting 290 Paularino Avenue, Costa Mesa at 5:30 P.M. Public Comments: Any member of the public may address the Board. Speakers on agenda items should identify themselves to the District Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non-agenda items will be heard under Public Comments. Pursuant to State law, the Board may not discuss or take action on non-agenda items except under special circumstances. Speakers must limit their remarks to four minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any speaker out of order. Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of the agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a majority of the Board after the packet is prepared, a copy of that writing may be obtained at the District offices at 290 Paularino Avenue, Costa Mesa, California. In Compliance with ADA: Contact District Clerk, Noelani Middenway, at (949) 645-8400, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II). A. OPENING ITEMS Subject 1. Call to Order - President Scheafer Meeting Jan 25, 2018 - Board of Directors Regular Meeting Access Public Type Procedural A. OPENING ITEMS Subject 2. Pledge of Allegiance - President Scheafer Meeting Jan 25, 2018 - Board of Directors Regular Meeting Access Public Type Procedural A. OPENING ITEMS Subject 3. Invocation - Vice President Ferryman Meeting Jan 25, 2018 - Board of Directors Regular Meeting Access Public Type Procedural A. OPENING ITEMS Subject 4. Roll Call - (If absences occur, consider whether to deem those absences excused based on facts presented for the absence – such determination shall be the permission required by law.) Meeting Jan 25, 2018 - Board of Directors Regular Meeting Access Public Type Procedural A. OPENING ITEMS Subject 5. Announcement of Late Communications - Unless directed otherwise by the Board of Directors, all actions shall be based on/memorialized by the latest document submitted as a late communication. Meeting Jan 25, 2018 - Board of Directors Regular Meeting Access Public Type Procedural A. OPENING ITEMS Subject 6. Ceremonial Matters and Presentations Meeting Jan 25, 2018 - Board of Directors Regular Meeting Access Public Type Procedural B. Public Comments - This time has been set aside for persons in the audience to make comments on items within the subject matter jurisdiction of the Costa Mesa Sanitary District that are not listed on this agenda. Members of the public will have the opportunity to address the Board of Directors about all other items on this agenda at the time those items are considered. Under the provisions of the Brown Act, the Board of Directors is prohibited from taking action on oral requests but may refer the matter to staff or to a subsequent meeting. The Board of Directors will respond after public comment has been received. Please state your name. Each speaker will be limited to four (4) continuous minutes. Subject 1. Public Comments Meeting Jan 25, 2018 - Board of Directors Regular Meeting Access Public Type Procedural C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. Subject 1. Approve Consent Calendar Meeting Jan 25, 2018 - Board of Directors Regular Meeting Access Public Type Action (Consent) Recommended Action That the Board of Directors approve the Consent Calendar as presented. All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. To: Board of Directors Via: Scott Carroll, General Manager From: Gina Terraneo, Management Analyst I Date: January 25, 2018 Subject: Board of Directors Study Session Meeting Minutes of December 12, 2017 Summary The recorded minutes of the December 12, 2017 Board of Directors Study Session Meeting are hereby submitted to the Board of Directors for review and approval. Analysis Attached to the staff report are the minutes for the Board of Directors Study Session Meeting on December 12, 2017. Staff Recommendation That the Board of Directors approve the meeting minutes as presented. Legal Review Not applicable. Environmental Review Consideration of public meeting minutes is an administrative matter and is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing administrative or maintenance activities.” Financial Review Not applicable. Public Notice Process Copies of this report are on file and will be included in the complete agenda packet for the January 25, 2018 Board of Directors Regular Meeting at District Headquarters and posted on the District’s website. Alternative Actions 1. Do not approve the meeting minutes as presented. 2. Direct staff to report back with more information. File Attachments Subject 2. Approve the Board of Directors Study Session Meeting Minutes of December 12, 2017 Meeting Jan 25, 2018 - Board of Directors Regular Meeting Access Public Type Action (Consent) Recommended Action That the Board of Directors approve the meeting minutes as presented. minutes_2017_12_12_ss.pdf (55 KB) All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. To: Board of Directors Via: Scott Carroll, General Manager From: Gina Terraneo, Management Analyst I Date: January 25, 2018 Subject: Board of Directors Regular Meeting Minutes of December 21, 2017 Summary The recorded minutes of the December 21, 2017 Board of Directors Regular Meeting are hereby submitted to the Board of Directors for review and approval. Analysis Attached to the staff report are the minutes for the Board of Directors Regular Meeting on December 21, 2017. Staff Recommendation That the Board of Directors approve the meeting minutes as presented. Legal Review Not applicable. Environmental Review Consideration of public meeting minutes is an administrative matter and is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing administrative or maintenance activities.” Financial Review Not applicable. Public Notice Process Copies of this report are on file and will be included in the complete agenda packet for the January 25, 2018 Board of Directors Regular Meeting at District Headquarters and posted on the District’s website. Alternative Actions 1. Do not approve the meeting minutes as presented. 2. Direct staff to report back with more information. File Attachments minutes_2017_12_21_rm.pdf (62 KB) Subject 3. Approve the Board of Directors Regular Meeting Minutes of December 21, 2017 Meeting Jan 25, 2018 - Board of Directors Regular Meeting Access Public Type Action (Consent) Recommended Action That the Board of Directors approve the meeting minutes as presented. All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. To: Board of Directors Via: Scott Carroll, General Manager From: Wendy Davis, Finance Manager Date: January 25, 2018 Subject: Popular Annual Financial Report (PAFR) for the Year Ended June 30, 2017 Summary The Government Finance Officers Association (GFOA) established the Popular Annual Financial Reporting Program (PAFR) to encourage governments to take information from their Comprehensive Annual Financial Report (CAFR) and condense it into a smaller easily understandable document that the general public can read without a background in finance. The GFOA then recognizes governments for their achievement. The District has won this prestigious award for both its June 30, 2015 and June 30, 2016 PAFRs. The PAFR for the year ending June 30, 2017 has been completed and submitted to the GFOA. It is attached for your review. Staff Recommendation That the Board of Directors receive and file the Popular Annual Financial Report for the year ended June 30, 2017. Legal Review Not applicable. Environmental Review The preparation of financial statements is an administrative action that is categorically exempt under the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.) Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include …. C. Continuing administrative or maintenance activities.” Financial Review The only financial impact is the application cost of $225, which was included in the District’s budget. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the January 25, 2018 Board of Directors regular meeting at District Headquarters and on District’s website at www.cmsdca.gov. Alternative Actions N/A Subject 4. Receive and File the Popular Annual Financial Report (PAFR) for the Year Ended June 30, 2017 Meeting Jan 25, 2018 - Board of Directors Regular Meeting Access Public Type Action (Consent), Procedural Recommended Action That the Board of Directors receive and file the Popular Annual Financial Report for the year ended June 30, 2017. Goals 7.7 Create a popular report and upload document on the District’s website 7.0 Finance Attachments 1. Popular Annual Financial Report for the Year Ended June 30, 2017. File Attachments PAFR 2017_.pdf (2,813 KB) All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. To: Board of Directors Via: Scott Carroll, General Manager From: Noelani Middenway, District Clerk Date: January 25, 2018 Subject: Directors' Compensation and Reimbursement of Expenses Summary The Directors' Compensation and Reimbursement of Expenses are hereby submitted to the Board of Directors for review and approval. Analysis Attached to the staff report are the Directors' Compensation and Reimbursement of Expenses. Staff Recommendation That the Board of Directors approve the compensation and reimbursement of expenses as presented. Legal Review Not applicable. Environmental Review Consideration of the compensation and reimbursement of expenses is an administrative matter and is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing administrative or maintenance activities.” Financial Review Not applicable. Public Notice Process Copies of this report are on file and will be included in the complete agenda packet for the January 25, 2018 Board of Directors Regular Meeting at District Headquarters and posted on the District’s website. Alternative Actions 1. Do not approve the compensation and reimbursement of expenses as presented. 2. Direct staff to report back with more information. File Attachments director_compensation_december2017.pdf (1,031 KB) Subject 5. Approve the Directors' Compensation and Reimbursement of Expenses Meeting Jan 25, 2018 - Board of Directors Regular Meeting Access Public Type Action (Consent) Recommended Action That the Board of Directors approve the compensation and reimbursement of expenses as presented. All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. To: Board of Directors Via: Scott Carroll, General Manager From: Kaitlin Tran, Senior Accountant Date: January 25, 2018 Subject: Warrant Resolution No. CMSD 2018-7 Summary Warrant Resolution No. CMSD 2018-7, approving District warrants for the month of December 2017 in the amount of $991,123.61, is hereby submitted to the Board of Directors for review and approval. Analysis Attached to the staff report is Warrant Resolution No. CMSD 2018-7. Staff Recommendation That the Board of Directors adopt Warrant Resolution No. CMSD 2018-7 approving District warrants for the month of December 2017 in the amount of $991,123.61. Legal Review Not applicable. Environmental Review Consideration of the warrant resolution is an administrative matter and is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing administrative or maintenance activities.” Financial Review Not applicable. Public Notice Process Copies of this report are on file and will be included in the complete agenda packet for the January 25, 2018 Board of Directors Regular Meeting at District Headquarters and posted on the District’s website. Alternative Actions 1. Direct staff to report back with more information. Subject 6. Adopt Warrant Resolution No. CMSD 2018-7 Approving District Warrant Registers Meeting Jan 25, 2018 - Board of Directors Regular Meeting Access Public Type Action (Consent) Recommended Action That the Board of Directors adopt Warrant Resolution No. CMSD 2018-7 approving District warrants for the month of December 2017 in the amount of $991,123.61. Goals 7.0 Finance File Attachments WARRANT RESO 2018 JanMtg.pdf (411 KB) All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. To: Board of Directors Via: Scott Carroll, General Manager From: Wendy Davis, Finance Manager Date: January 25, 2018 Subject: Payroll Transparency Disclosure for December 2017 Summary Attached is the Payroll General Ledger Distribution Report summarizing each payroll during the month. Staff Recommendation That the Board of Directors approve and file the report. Analysis Attached is the Payroll General Ledger Distribution Report summarizing each payroll during the month. Legal Review Not Applicable Environmental Review Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include …. C. Continuing administrative or maintenance activities.” Financial Review Sufficient funds are available in the adopted budget. Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the January 25, 2018 Board of Directors Regular meeting at District Headquarters and posted on the District’s website www.cmsdca.gov Alternative Actions Refer item back to staff with further instructions. File Attachments Payroll Transparency Disclosure Dec 2017.pdf (1,317 KB) Subject 7. Approve Payroll Transparency Disclosure for December 2017 Meeting Jan 25, 2018 - Board of Directors Regular Meeting Access Public Type Action (Consent) Recommended Action That the Board of Directors approve and file the report. Goals 7.0 Finance All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. To: Board of Directors Via: Scott Carroll, General Manager From: Wendy Davis, Finance Manager Date: January 25, 2018 Subject: Closed Circuit TV (CCTV) Program Report Summary The Closed Circuit TV (CCTV) Program Report is hereby submitted to the Board of Directors for review. Staff Recommendation That the Board of Directors receive and file the report. Analysis The following is a summary of the CCTV (Closed Circuit TV) Pilot Program activity for the 2017-2018 fiscal year as of December 31, 2017: Adopted CCTV Budget $50,000 FY 16-17 Carryover Budget 0 Total Budget $50,000 FY 17-18 New Applications Received = 94 Applications Processed for Payment = 55 $ 11,550 Applications In Process = 39 9,500 Available Spots Based on Funding = 116 28,950 Total Projected Cost $ 50,000 Legal Review Not applicable Environmental Review Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include …. C. Continuing administrative or maintenance activities.” Financial Review Sufficient funds are available in the adopted budget to pay for the services provided. Subject 8. Receive and File Closed Circuit TV (CCTV) Program Report Meeting Jan 25, 2018 - Board of Directors Regular Meeting Access Public Type Action (Consent) Recommended Action That the Board of Directors receive and file the report. Goals 1.9 Sewer Lateral Assistance Program (SLAP) Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the January 25, 2018 Board of Directors regular meeting at District Headquarters and posted on the District’s website at www.cmsdca.gov. Alternative Actions Refer item back to staff with further instructions. All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. To: Board of Directors Via: Scott Carroll, General Manager From: Nabila Guzman, Management Analyst I Date: January 25, 2018 Subject: Monthly Occupancy Count Report Summary The occupancy count is the number of residential customers that the District pays CR&R for the trash truck to stop and pick-up trash. The District pays CR&R $9.7954 per occupant per month. Each month, new residential customers in brand new developments contact the District to establish new trash service. District staff contacts CR&R to approve the drop-off of carts at the residence, which results in an increase in the occupancy count as shown on the attached list. Over the years, some discrepancies have occurred in the number of total occupancies. District staff has been working with CR&R to reconcile the entire list of service addresses for the past few months. District staff met with CR&R and decided to unfreeze the occupancy count of 22,518 because progress has been made in reconciling the list of service addresses. As of December 31, 2017, total District occupancy was at 22,537, District staff will continue to track the number of new service addresses, Forty-one (41) accounts have been added since the last billing period. The payment calculation is based on the following: District's Current Rate for December of 2017: 22,537 x $9.7954 = $220,758.93 Recommendation That the Board of Directors accept the occupancy count as presented using 22,518 as the correct number of active units and direct staff to prepare a warrant to CR&R Environmental Services for December 2017 collection based on this occupancy report so long as the contractor fulfills the obligations of the agreement in the amount of $220,758.93 to be ratified in the January 2018 warrant list. Subject 9. Accept the occupancy count as presented as 22,537 and direct staff to prepare a warrant to CR&R Environmental Services for $220,758.93 for December 2017 collection Meeting Jan 25, 2018 - Board of Directors Regular Meeting Access Public Type Action (Consent) Preferred Date Jan 25, 2018 Absolute Date Jan 25, 2018 Recommended Action That the Board of Directors accept the occupancy count as presented using 22,537 as the correct number of active units and direct staff to prepare a warrant to CR&R Environmental Services for December 2017 collection based on this occupancy report so long as the contractor fulfills the obligations of the agreement in the amount of $220,758.93 to be ratified in the January 2018 warrant list. Goals 2.2 Annual Contract Audits 2.4 Develop Strategies for 75% Waste Diversion Analysis Accept the occupancy count as presented using 22,537 as the correct number of active units and direct staff to prepare a warrant to CR&R Environmental Services for December 2017 collection based on this occupancy report so long as the contractor fulfills the obligations of the agreement in the amount of $220,758.93 to be ratified in the January 2018 warrant list. Legal Review Not Applicable Environmental Review Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include …. C. Continuing administrative or maintenance activities.” Financial Review Sufficient funds are available in the adopted budget to pay for the services provided. Public Notice Process Copies of this report are on file and will be included in the complete agenda packet for the January 25, 2018 Board of Directors Regular meeting at District Headquarters and posted on the District’s website. Alternative Actions Refer item back to staff with further instructions. File Attachments revised CMSD Occupancy Report December 2017 with January 2018 updates.pdf (22 KB) All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. C. CONSENT CALENDAR - All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. To: Board of Directors Via: Scott Carroll, General Manager From: Nabila Guzman, Management Analyst I Date: January 25, 2018 Subject: Monthly Warrant to CR Transfer Report Summary This payment to CR Transfer is for the sorting of recyclables from the mixed waste and disposal of the remaining waste at the landfill. With the implementation the Organics Recycling Program adopted by the Board, this payment also includes the diverting of the organics waste to the Anaerobic Digestion facility to be recycled into fertilizer or renewable natural gas to fuel the refuse trucks. Recommendation That the Board of Directors approves the preparation of a warrant to CR Transfer in the amount of $188,653.33 for December 2017 recycling and disposal services to be ratified in the January 2018 warrant register. Analysis Below is a chart depicting the total tonnage and payments due for residential and organic waste collected in Costa Mesa and Newport Beach. Please note there was a discrepancy with billing this month, CR&R's billing system inaccurately calculated invoice totals and underbilled the District by $52.38, but CMSD will be paying what is reflected on the invoice. Costa Mesa Newport Beach Total Residential Waste $136,299.19 $4,113.68 $140,412.87 Organics $45,988.80 $2,251.66 $48,240.46 Total Payment $188,653.33 Tonnage Residential Waste 2623.32 79.18 2702.50 Organics 643.20 31.72 674.92 Subject 10. Approve the preparation of a warrant to CR Transfer in the amount of $188,653.33 for December 2017 recycling and disposal services in the January 2018 warrant register Meeting Jan 25, 2018 - Board of Directors Regular Meeting Access Public Type Action (Consent) Preferred Date Jan 25, 2018 Absolute Date Jan 25, 2018 Recommended Action That the Board of Directors approves the preparation of a warrant to CR Transfer in the amount of $188,653.33 for December 2017 recycling and disposal services to be ratified in the January 2018 warrant register. Total Tonnage 3377.42 Legal Review Not Applicable Environmental Review Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 ”Projects” does not include …. C. Continuing administrative or maintenance activities.” Financial Review Sufficient funds are available in the adopted budget to pay for the services provided. Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the January 25, 2018 Board of Directors regular meeting at District Headquarters and posted on the District’s website at www.cmsdca.gov. Alternative Actions Refer item back to staff with further instructions. All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. E. GENERAL MANAGER'S REPORTS To: Board of Directors Via: Scott Carroll, General Manager From: Kaitlin Tran, Senior Accountant Date: January 25, 2018 Subject: Comprehensive Annual Financial Report, Auditor's Report in Accordance with Government Auditing Standards, and the Auditors' Required Communication for the year ended June 30, 2017 Summary The annual financial audit of the District has been completed. Attached to this report are the audited financial statements, the auditors’ report in accordance with Government Auditing Standards, and the auditors’ required communication for the fiscal year ended June 30, 2017. Scott Manno, Partner, Rogers, Anderson, Malody & Scott, LLP, which is the District’s independent audit firm that conducted the annual audit. Staff Recommendation The Board of Directors receive and file: 1) The Comprehensive Annual Financial Report for Year Ended June 30,2017, 2) Auditors’ Report in Accordance with Government Auditing Standards, and 3) The Auditors’ Required Communication for the Year Ended June 30, 2017. Analysis Financial highlights for the fiscal year ended June 30, 2016 included: Total assets of the District exceeded liabilities by $61,317,324. Of this amount, $18,220,364 is unrestricted and available to meet the District’s ongoing obligations to its customers and creditors. The net position may serve over time as a useful indicator of a government’s financial position. Net position of the District was $61,317,035 and $60,493,035 for the fiscal years ended June 30, 2017 and June 30, 2016, respectively, a $824,289 increase. As of June 30, 2017, unrestricted net position increased to $18,220,364 from $18,144,094 in the prior fiscal year, or a $76,270 increase. Net position of the Solid Waste Fund decreased $316,053 during the year ended June 30, 2017, which was attributable to the adoption of a deficit budget to decrease the fund’s reserves. Expenses were projected to exceed revenues by $829,000; however, revenues came in higher than budgeted and expenses came in lower than expected. Net position of the Wastewater fund increased $1,175,6757 during the year ended June 30, 2017. This was primarily attributable to an increase in operating revenue which resulted from a 2% wastewater assessment rate increase, and increased permit and inspection revenue due to increased development activity. Legal Review Not applicable. Subject 1. Receive and file the Comprehensive Annual Financial Report, Auditor's Report in Accordance with Government Auditing Standards, and the Auditors' Required Communication for the year ended June 30, 2017 Meeting Jan 25, 2018 - Board of Directors Regular Meeting Access Public Type Action, Procedural Recommended Action The Board of Directors receive and file: 1)The Comprehensive Annual Financial Report for Year Ended June 30,2017, 2)Auditors’ Report in Accordance with Government Auditing Standards, and 3)The Auditors’ Required Communication for the Year Ended June 30, 2017. Goals 7.4 Produce a Comprehensive Annual Financial Report (CAFR) 7.0 Finance Environmental Review The preparation of financial statements is an administrative action that is categorically exempt under the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.) Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include …. C. Continuing administrative or maintenance activities.” Financial Review The cost of the annual audit was $9,695, which was included in the District’s budget. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the January 25, 2017 Board of Directors regular meeting at District Headquarters and on District’s website at www.cmsdca.gov. Alternative Actions Refer the matter back to staff. Attachments 1. Comprehensive Annual Financial Report for the Year Ended June 30, 2017. 2. Report on Internal Control Over Financial Reporting and on Compliance and Other Matters based on an Audit Performed in Accordance with Government Auditing Standards (GAS). 3. SAS 114 Post Audit Communication Letter (ACL). File Attachments CMSD CAFR 2017 .pdf (3,197 KB) Costa Mesa Internal Control Report.pdf (780 KB) Costa Mesa Sanitary District Post SAS 114.pdf (1,020 KB) E. GENERAL MANAGER'S REPORTS To: Board of Directors From: Scott Carroll, General Manager Date: January 25, 2018 Subject: Consider Adopting Resolution No. 2018-906 Rejecting the Low Bid from Best Contracting Service and Approve Awarding Contract to Tecta America for HQ Roof Repair in the Amount of $147,400 Summary Roof repairs at Headquarters are needed to mitigate leaks, extend the useful life, and to insure the roof is structurally sound for future solar panels. Staff solicited bids from qualified roofing companies in which three bids were received. Recommendation That the Board of Directors: 1. Approve Adopting Resolution No. 2018-906 Rejecting the Bid from Best Contracting Service; and 2. Approve Contract with Tecta America to perform roof repairs at Headquarters in the amount of $147,400. Analysis Roof repairs at Headquarters are needed to mitigate leaks, extend the useful life, and to insure the roof is structurally sound for future solar panels. Staff solicited bids from qualified roofing companies in which three bids were received. Best Contracting Service $ 86,050 Tecta America $147,400 Letner Roofing Company $167,730 Best Contracting Service was the apparent low bid, but after further review of their bid staff discovered Best Contracting Service did not include all the materials specified in CMSD's scope of work. Therefore, staff has determined Best Contracting Service's bid is non- responsive and should be rejected. Tecta America and Letner Roofing Company did include all the specified materials and are considered responsive bids. Tecta America is the low bid. Tecta America is a nationwide commercial roofing company that has an office in Santa Ana. Backed by state-of-the-art roofing equipment and the latest materials, Tecta America's highly-skilled roofing professionals are capable of handling any type of project, regardless of size or complexity. The roof repairs will take approximately three weeks to complete. Legal Review Subject 2. Consider Adopting Resolution No. 2018-906 Rejecting the Low Bid from Best Contracting Service and Approve Awarding Contract to Tecta America for HQ Roof Repair in the Amount of $147,400 Meeting Jan 25, 2018 - Board of Directors Regular Meeting Access Public Type Action Fiscal Impact Yes Dollar Amount $161,700.00 Budgeted No Recommended Action That the Board of Directors: 1. Approve Adopting Resolution No. 2018-906 Rejecting the Bid from Best Contracting Service; and 2. Approve Contract with Tecta America to perform roof repairs at Headquarters in the amount of $147,400. Goals 5.0 Administrative Management District Counsel has reviewed and approved the attached resolution rejecting Best Contracting Service and he approved the contract with Tecta America. Environmental Review The proposed repair of the existing roof at the District Headquarters is maintenance and maintenance is categorically exempt under the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.) under Section 15301 as a “Class 1” project as stated under 15301; “Class 1 consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities …”; pertaining to 15301(b) “Existing facilities of both investor and publicly- owned utilities used to provide electric power, natural gas, sewerage, or other public utility services”. Financial Review There is $81,000 budgeted in Capital Outlay in the current adopted budget for roof repairs, of which $72,900 was budgeted in the Wastewater Fund and the remaining $8,100 in the Solid Waste Fund. An additional $66,400 is needed for the proposed contract plus a ten percent contingency of $14,740, which will bring the total amount of additional funds needed to $81,140. In order to fund the additional amount needed, staff is recommending that the headquarters HVAC duct cleaning budget of $85,000 be reallocated to fund the difference needed for the roof repairs. Staff recommends that the HVAC duct cleaning be postponed until the 2018-19 budget year and paid for using the $100,000 budgeted for re-landscaping at the District headquarters. Staff would request new funds for the landscaping in 2019-2021 biennial budget. Since the HVAC duct cleaning budget is already in the appropriate account, there is no additional appropriation or transfer requiring Board approval. Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the January 25, 2018 Board of Directors meeting at District Headquarters and posted on the District's website at www.cmsdca.gov. Alternative Actions 1. Do not approve contract with Tecta America and direct staff to re-solicit bids for this project. File Attachments RESOLUTION NO. 2018-906 Rejecting Bids.pdf (71 KB) Contract - Tecta America.pdf (13,842 KB) E. GENERAL MANAGER'S REPORTS To: Board of Directors From: Scott Carroll, General Manager Date: January 25, 2018 Subject: Project #325 Corporate Yard Expansion - Approving Contract Administration & Inspection Services with Robin B. Hamers & Associates, Inc. Summary Later this evening the Board will be considering awarding a contract to expand the Corporate Yard. If the Board approves the construction contract then the General Manager is approving the contract administration and inspection services proposal from Robin B. Hamers & Associates, Inc. Recommendation That the Board of Directors receive and files this report. Analysis The Costa Mesa Sanitary District recently acquired the property adjacent to the Corporate Yard at 2252 Fairview Road. The newly acquired property will be used to expand the Yard so that wastewater operations can store emergency equipment and supplies. A contract to perform the expansion improvements is being considered tonight by the Board of Directors. Robin B. Hamers & Associates, Inc. (RBH) submitted a proposal to perform contract administration and inspection services in the amount of $18,760. Industry standard for contract administration and inspection services is ten percent of the construction cost. RBH proposal is below ten percent, so the General Manager is approving the attached proposal. Legal Review Not applicable. Environmental Review The Board has previously determined that the purchase and use of the property at 2252 Fairview Road, which has a garage type building on it presently and is used as a trailer hitch assembly facility, is similar to what District desires for, namely to store vehicles and other equipment, and therefore is exempt from CEQA as a reconstruction of an existing facility or structure with the same purpose as the original structure ( 15 CCR 15302), as a conversion of an existing structure from one use to another with only minor exterior modifications ( 15 CCR 15303), or as an infill project ( 15 CCR 15332). Financial Review Administration and inspection services costs of $18,760 are included in the construction budget for this project, staff is requesting additional funding for this Capital Improvement Project later at this meeting.. Public Notice Process Subject 3. Project #325 Corporate Yard Expansion - Approving Contract Administration & Inspection Services with Robin B. Hamers & Associates, Inc. Meeting Jan 25, 2018 - Board of Directors Regular Meeting Access Public Type Action Fiscal Impact Yes Dollar Amount $18,760.00 Budgeted Yes Recommended Action That the Board of Directors receive and file this report. Goals 1.0 Sewer Infrastructure 5.0 Administrative Management Copies of this report are on file and will be included with the complete agenda packet for the January 25, 2018 Board of Directors meeting at District Headquarters and posted on the District's website at www.cmsdca.gov Alternative Actions 1. Do not approve RBH proposal and direct staff to seek bids for contract administration and inspection services. File Attachments #325 Contract Admin_Inspection Fee Table Corp Yard Exp.pdf (87 KB) E. GENERAL MANAGER'S REPORTS To: Board of Directors From: Scott Carroll, General Manager Date: January 25, 2018 Subject: Receive and File 2015-20 Strategic Plan Quarterly Update - 2nd Quarter Summary On May 28, 2015, the Board of Directors adopted the 2015-2020 Strategic Plan, which is a plan that establishes goals, objectives, strategies and work plans for the next five years and will help move the organization in a direction toward achieving its mission and vision. Attached is the quarterly update that demonstrates the progress staff is making toward achieving the strategic goals. Recommendation That the Board of Directors receive and file this report. Analysis 20 out of the 48 strategic goals (Strategic Goal 1.10 was canceled) are complete. Several goals are on-going, but staff is making good progress on fulfillment. The next quarterly update will be presented to the Board on April 26, 2018. Legal Review Not applicable Environmental Review The District’s Strategic Plan is a planning document and preparation and adoption of the plan itself is an administrative matter and is not a disturbance of the environment similar to grading or construction and is not a project under CEQA or the District’s CEQA Guidelines. The environmental review of each of the efforts or projects outlined in the Strategic Plan will occur when the Board of Directors specifically considers each of the items since that is when the full scope of work of each effort or project will be described Financial Review Activities described in the strategic goals are funded in the budget. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the January 25, 2018 Board of Directors regular meeting at CMSD headquarters (290 Paularino Avenue) and on CMSD's website at www.cmsdca.gov. Alternative Actions 1. Direct staff to report back with more information. File Attachments Subject 4. Receive and File 2015-20 Strategic Plan Quarterly Update - 2nd Quarter Meeting Jan 25, 2018 - Board of Directors Regular Meeting Access Public Type Action Recommended Action That the Board of Directors receive and files this report Goals 1.0 Sewer Infrastructure 2.00 Solid Waste 3.00 Partnerships 4.0 Community Outreach & Communications 5.0 Administrative Management 6.0 Personnel/Organizational Management 7.0 Finance Qtly Progress Rpt 2017-18 - 2nd Qtr.pdf (289 KB) E. GENERAL MANAGER'S REPORTS To: Board of Directors From: Scott Carroll, General Manager Date: January 25, 2018 Subject: Receive and File General Manager's 2017 Performance Goals and CMSD Accomplishments; Direct President Scheafer to meet with the General Manager to negotiate 2018 performance goals and compensation Summary Annually, the Board reviews the General Manager’s performance goals along with District accomplishment during the past year. This report summarizes the goals achieved and accomplishments made by the District in 2017. Recommendation That the Board of Directors: 1. Receive and file General Manager's 2017 performance goals and CMSD Accomplishments; and 2. Direct President Scheafer to meet with General Manager to negotiate his 2018 performance goals and compensation. Analysis In 2017, the Board of Directors assigned the General Manager ten goals to achieve in 2017. Of the ten goals, seven are completed, one is partially completed and two goals are not complete. Attachment A is a list of the General Manager’s goals along with a brief description of the status for each goal. Attachment B is a report on the District accomplishments in 2017, which was another productive year in achievements. Below are some of the significant accomplishments achieved by staff in 2017. Legal Review Not applicable Environmental Review Consideration by the Board of Directors of the compensation paid to the District’s General Manager is an administrative matter and not a disturbance of the environment similar to grading or construction and not a project under CEQA or the District’s CEQA Guidelines. Financial Review The financial impacts are unknown until the Board approves 2018 performance goals. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the January 25, 2018 Board of Directors regular meeting at District headquarters (290 Paularino Avenue) and on District’s website at www.cmsdca.gov. Alternative Actions 1. Direct staff to report back with more information Subject 5. Receive and File General Manager's 2017 Performance Goals and CMSD Accomplishments; Direct President Scheafer to meet with the General Manager to negotiate 2018 performance goals and compensation Meeting Jan 25, 2018 - Board of Directors Regular Meeting Access Public Type Action Recommended Action That the Board of Directors: 1. Receive and file General Manager's 2017 performance goals and CMSD accomplishments; and 2. Direct President Scheafer to meet with General Manager to negotiate 2018 performance goals and compensation. Goals 6.0 Personnel/Organizational Management File Attachments 2017 Goals.pdf (235 KB) 2017 Year End Report.pdf (11,020 KB) F. ENGINEER'S REPORTS To: Board of Directors Via: Scott Carroll, General Manager From: Rob Hamers, District Engineer Date: January 25, 2018 Subject: Capital Improvement Projects Status Report Summary Attached is a summary of the Capital Improvement Project activities during the month. Staff Recommendation That the Board of Directors receive and file the report. Legal Review Not Applicable. Environmental Review Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include …. C. Continuing administrative or maintenance activities.” Financial Review Sufficient funds are available in the adopted budget. Public Notice Process Copies of this report are on file and will be included with the complete agenda packet for the January 25, 2018 Board of Directors Regular meeting at District Headquarters and posted on the District’s website www.cmsdca.gov Alternative Actions Refer item back to staff with further instructions. File Attachments CIP Updates Jan 2018.pdf (41 KB) Subject 1. Receive and File Monthly Capital Improvement Projects Status Report Meeting Jan 25, 2018 - Board of Directors Regular Meeting Access Public Type Receive and File Goals 1.0 Sewer Infrastructure 1.1 Manhole Cover Maintenance Program 1.4 System Wide Sewer Replacement and Repair Program 1.6 Evaluate Force Main Conditions on a Regular Basis 4.7 Demonstrate outstanding efforts in transparency 7.2 Develop a long term CIP F. ENGINEER'S REPORTS To: Board of Directors Via: Scott Carroll, General Manager From: Rob Hamers, District Engineer Date: January 25, 2018 Subject: Wastewater Master Plan Update - Progress Report Summary The previous wastewater master plan update occurred in year 2005 and since then the District has televised the system twice, converted the paper sewer atlas to GIS format, and commissioned a hydraulic model of the system. The core component of the master plan is using the hydraulic model to insure there is available capacity in the system to serve the ultimate land uses shown in the City of Costa Mesa and City of Newport Beach general plans. Additionally, the 2016-2017 District-wide CCTV project is nearing completion and those results will also be analyzed as part of the update. Recommendation The Board of Directors receive and file this report. Analysis There is no pre-determined interval between master plan updates such as 5, 10 or 15 years, rather, the update is considered when circumstances necessitate an update. When the 2007-2009 recession was finally over, rapid development occurred in Costa Mesa where large residential developers purchased multiple adjacent properties to create large tracts with over 100 residences in the development. This continued until the 2016 city council election where the new council greatly slowed down development. The increase in population from these developments will cause an increase in wastewater flows. Because of the rapid residential growth in Costa Mesa, and because of emerging concerns such as calcium buildup in sewer mains and deterioration of ductile iron pipe gravity mains, and because the current master plan is 13 years old, and because it is prudent to develop at least a 5-year capital improvement plan, it is appropriate for the District to update the master plan at this time. A few of the components of the master plan are reviewed below. Meetings with Cities In addition to reaffirming the District has the latest land use plans from the City of Costa Mesa and City of Newport Beach, discussions will be held to ascertain the cities’ views on potentially increasing densities beyond current levels. Flow Monitoring Flow monitoring (same as ‘flow metering’) is the installation of a meter inside an active sewer main to measure existing flows. Because master planning is normally the comparison of calculated ultimate flows (based on full build-out of all land uses) to the capacities of the sewer mains in the system, the best method to assess how close current flows are to ultimate flows is by actual flow monitoring. Flow monitoring results also assist in predicting when capital improvement projects should be scheduled. If current flows are very low, future capital improvement projects can be scheduled well into the future. Additionally, flow monitoring assists in identifying whether high volume dischargers exist in a particular service area. Subject 2. Wastewater Master Plan Update - Progress Report Meeting Jan 25, 2018 - Board of Directors Regular Meeting Access Public Type Action Recommended Action The Board of Directors receive and file this report. Goals 1.0 Sewer Infrastructure The proposed flow monitoring program for the District consists of monitoring flows in 12 lines for one week in each line. This level of flow monitoring is reasonable for the size of the District and takes advantage of economies of scale for setting meters and recovering data. Work on flow monitoring includes reviewing previous work on determining existing flows, selection of lines to be metered, coordinating work with the flow monitoring sub-consultant, analyzing results, and incorporating the information into the master plan. Line by Line Analysis The largest and most important work will be the joint RBH/EEC line-by-line analysis of each of the nearly 150 sewer mains shown in the hydraulic model. The analysis of each line includes verifying land use types, confirming the flow calculations are consistent with the 2005 Sewer Master Plan, developing additional scenarios with higher densities if appropriate, determining whether ultimate flows indicate additional capacity is necessary, and preparing a proposed capital improvement plan and schedule. The nearly 150 lines being analyzed for the master plan is approximately twice as many lines as analyzed in the 2005 sewer master plan. Review of CCTV Results The 2016-2017 District-wide CCTV program is in essence a “condition assessment” of the gravity system. Observations made while the camera traverses the lines are coded and reports can be sorted by type, such as Grade 5s, calcium, I/I, heavy roots, etc. The master plan will include an analysis of the CCTV results with corresponding future CIP projects to handle the deficiencies. The District took a proactive approach to the structural Grade 5 deficiencies found in the 2016-2017 CCTV program. As the Grade 5s were found during the televising, deficiencies were grouped together in batches of approximately 20-30 then immediately placed out to bid and repaired. Phase 9 of this work is currently underway. CIP Plan and Schedule For every sewer in the hydraulic model deemed to be under capacity to the point of necessitating new improvements, an engineer’s estimate for a capital improvement project (CIP) will be prepared for a parallel sewer or possible upsizing of the line in place if space limitations exist. Similarly, projects will be proposed for deficiencies found during the televising project and included in the proposed CIP. Current Status An early kickoff meeting was held on November 10, 2017 and the design team consists of three professional engineers from RBH, Inc., and two senior staff members from EEC. Because EEC prepared the GIS atlas and the hydraulic model and because of their intimate knowledge of the system along with high level GIS skills, both firms are working together on the master plan update. The master plan effort is approximately a nine-month process, however, work has been started in only a few areas because the CCTV program is not yet complete. Each team member is completing phase one work, after which the team will meet again and the remainder of the work will be scheduled. Legal Review Not required at this time. Environmental Review The wastewater master plan update is a planning study and Section 15262 of Article 18 Statutory Exemptions, of the California Code of Regulations states: “A project involving only feasibility or planning studies for possible future actions which the agency, board, or commission has not yet approved, adopted, or funded does not require the preparation of an EIR or negative declaration but does require consideration of environmental factors. This section does not apply to the adoption of a plan what will have a legally binding effect on later activities.” Consideration of the environmental factors will occur as part of each of the projects listed in the master plan update. Financial Review The budget for this project is $120,000 of which $30,000 is allocated for flow monitoring. The project was originally funded in the 2015-16 and 2016-17 budgets, then carried over into the 2017-18 budget by the Board of Directors at the October 26, 2017 meeting. Staff believes there are sufficient funds to complete the project. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the January 25, 2018 Board of Directors regular meeting at District Headquarters and on District’s website. Alternative Actions Refer the matter back to staff for additional information. F. ENGINEER'S REPORTS To: Board of Directors Via: Scott Carroll, General Manager From: Rob Hamers, District Engineer Date: January 25, 2018 Subject: Approve Awarding Contract for the District Yard Expansion to the lowest responsive and responsible bidder GCI Construction Inc. in the amount of $234,150, approve a contingency of 10% in the amount of $23,415 and approve the transfer of funds from Project #317 in the amount of $160,000. Summary The project will expand the existing District Yard at 174 W. Wilson Street through the improvement of the adjacent property at 2252 Fairview Road. The District took ownership of this property when escrow closed near the end of September 2017.The proposed project includes the minimum amount of work to properly secure the new site and create an effective overall corporate yard without removing the existing building. The proposed improvements are described in the analysis section below. Recommendation The Board of Directors: 1. Award a contract for the district yard expansion to the lowest responsive and responsible bidder GCI Construction, Inc. in the amount of $234,150; and 2. Approve a contingency of 10% in the amount of $23,415; and 3. Transfer $160,000 from Project #317. Analysis Bids were opened on December 19, 2017 and the results are as follows: GCI Construction, Inc. $234,150.00 IO Environmental $356,378.36 Minako America $393,200.00 Staff checked the licensing requirements and references for the low bidder, GCI Construction, and found everything in order, therefore, as lowest responsive and responsible bidder, a recommendation to award the contract is being made. The addition of the property at 2252 Fairview Road will provide needed room for parking and storage of materials and equipment. Improvements to the property at 2252 Fairview Road consist of construction of a new 8-foot-high site wall, installation of a 25-foot-wide rolling gate at the Fairview Road driveway, and closing the Wilson Street driveway. Subject 3. Approve Awarding Contract for the District Yard Expansion to the lowest responsive and responsible bidder GCI Construction Inc. in the amount of $234,150, approve a contingency of 10% in the amount of $23,415 and approve the transfer of funds from Project #317 in the amount of $160,000. Meeting Jan 25, 2018 - Board of Directors Regular Meeting Access Public Type Action Recommended Action The Board of Directors: 1. Award a contract for the district yard expansion to the lowest responsive and responsible bidder GCI Construction, Inc. in the amount of $234,150; and 2. Approve a contingency of 10% in the amount of $23,415; and 3. Transfer $160,000 from Project #317. Goals 1.0 Sewer Infrastructure In order to facilitate traffic flow of the large sewer cleaning trucks, a portion of the existing westerly site wall on 174 W. Wilson Street will be removed and both the fuel tank and a parking lot light relocated to create a pass-through. The large vehicles will enter at 174 W. Wilson Street and exit the 2252 Fairview Road property heading north on Fairview Road. The original budget for the project was exceeded when additional construction items were added to the project and when higher than expected bids were received. The proposed project is small, which in itself causes higher unit prices, but the project also includes several very detailed components. Also, most contractors have been busy for a number of years now and prices have risen. It does not appear that re-bidding the project would reduce costs. The proposed fire hydrant at 2252 Fairview Road is deleted from the bid award and staff believes the existing water meter on the 2252 Fairview Road property will provide adequate water. Accepting the low bid, proposed project expenses for Project #325 are: Construction cost $234,150 10% Contingency $ 23,415 Design – RBH (Civil Engineering/Surveying) $ 12,180 Design – SGE (Structural Engineering) $ 4,890 Design – JTA (Structural Engineering) $ 300 Design – Absolute (Electrical Engineering) $ 4,880 Contract Administration/Inspection – RBH $ 18,760 Plan check – SFA $ 600 Permit – City of Costa Mesa $ 783 Blueprinting – SABP $ 1,000** Publication – Daily Pilot $ 1,000** TOTAL $ 301,958 Approved #325 District Yard Expansion Budget $147,800 Minimum Transfer Total $154,158 Requested Transfer $160,000 ** Estimated Legal Review District Counsel prepared and signed the construction contract being considered. Environmental Review The Board has previously determined that the purchase and use of the property at 2252 Fairview Road, which has a garage type building on it presently and is used as a trailer hitch assembly facility, is similar to what District desires for, namely to store vehicles and other equipment, and therefore is exempt from CEQA as a reconstruction of an existing facility or structure with the same purpose as the original structure ( 15 CCR 15302), as a conversion of an existing structure from one use to another with only minor exterior modifications ( 15 CCR 15303), or as an infill project ( 15 CCR 15332). Financial Review After reviewing the budget and approved contracts for Project #317 President Force Main, staff feels there are sufficient funds available for the Board to approve the transfer of $160,000 from project #317 to project #325 District Yard Expansion account 20-201325-4300. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the January 25, 2018 Board of Directors regular meeting at District Headquarters and on District’s website. Alternative Actions 1. Do not award the project to GCI Construction. 2. Refer the matter back to staff for additional information. G. TREASURER'S REPORTS To: Board of Directors Via: Scott Carroll, General Manager From: Marc Davis, District Treasurer Date: January 25, 2018 Subject: Approve the Investment Report for the month of December 2017 Summary Attached is the Investment Report for the month of December 2017. As required by the District’s Statement of Investment Policy, the Investment Report delineates all investment activity during the month. Recommendation Approve the Investment Report for the month of December 2017. Analysis This report lists the types of securities held in the District’s portfolio, the institutions from which the securities were purchased, maturity dates and interest rates as of December 31, 2017. The District’s investments are in compliance with the Statement of Investment Policy adopted by the Board at the June 22, 2017 regular meeting, as well as the California Government Code. The market values in this report were provided by our third party custodian, Pershing, LLC, except for the Local Agency Investment Fund (LAIF). The market value of LAIF was provided by the State Treasurer’s Office. It does not represent the value of the underlying securities within the pool, but rather the par or cost amount, which is the amount the District is entitled to withdraw. This reporting practice is consistent with industry standard practices for similar funds. The weighted average stated rate of return (current yield) for the District’s investment portfolio as of December 31, 2017, was 1.522%. The yield to maturity of the portfolio was 1.528%. The District’s weighted average interest rate was 28 basis points (0.283%) above the LAIF average monthly rate for December 2017 of 1.239%. The weighted average number of days to maturity for the District’s total portfolio was 970 days (2.66 years). The average duration of the underlying securities in LAIF as of December 31, 2017 was 186 days. The District’s investment portfolio is not in compliance with its liquidity limitations, which requires that a minimum of 20.00% of the portfolio must mature within one year. The percentage of the portfolio maturing in less than one year as of December 31, 2017 was 19.39%. This shortfall was created by a reduction in liquid cash resulting from the District's purchase of property at 2252 Fairview Road. The District has adequate cash reserves necessary to meet its obligations for the next six months. A majority of the District’s cash and investments is reserved or set aside for specific purposes. A description of the various classifications of the District’s cash and investments are as follows: Solid Waste Fund: Operating Reserve - Equal to 30% of the operations budget of the Solid Waste Fund per Operations Code Section 4.030.020. The Operating Reserve can only be accessed with prior Board approval. Designated for Revenue Dry Period - Equal to 5 months of budgeted operating expenses for the fiscal year to cover the cash deficit during the period in which the District does not receive any of its annual charges from the County of Orange. Undesignated - Remaining available cash, which is currently used for rate stabilization and payment of organics recycling costs. Subject 1. Approve Investment Report for the Month of December 2017 Meeting Jan 25, 2018 - Board of Directors Regular Meeting Access Public Type Action Recommended Action Approve the Investment Report for the month of December 2017. Goals 7.0 Finance Wastewater Fund: Operating Reserve - Equal to 25% of the operations budget of the Wastewater Fund per Operations Code Section 4.030.020. The Operating Reserve can only be accessed with prior Board approval. Reserved for Capital Outlay - Set aside for capital improvement projects approved and budgeted by the Board, but which have not yet been completed. Designated for Revenue Dry Period - Equal to 5 months of budgeted operating expenses for the fiscal year to cover the cash deficit during the period in which the District does not receive any of its annual charges from the County of Orange. Undesignated - Remaining available cash, which is available to be appropriated by the Board. Facilities Revolving Fund - Collection of fixture fees which is a restricted revenue source and can only be used for new sewer facilities. Asset Replacement Fund - Accumulation of funds for replacement of vehicles, equipment and computers. Asset Management Fund - Accumulation of funds in accordance with the asset management model for long-term replacement of sewer pipes and related infrastructure. Legal Review Legal review is not required. Environmental Review Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6, “”Projects” does not include….C. Continuing administrative or maintenance activities.” Financial Review The portfolio was budgeted to earn an average rate of 0.900% for the year ending June 30, 2018. Through December 31, 2017, the portfolio has earned a weighted average interest rate of 1.445%. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the January 25, 2018 Board of Directors regular meeting at District Headquarters (290 Paularino Avenue) and on the District’s website at www.cmsdca.gov. Alternative Actions Refer the matter back to staff. I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day’s service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation. Subject 1. Orange County Sanitation District (OCSD) - (Vice President Ferryman) Meeting Jan 25, 2018 - Board of Directors Regular Meeting Access Public Type Information I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day’s service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation. Subject 2. Santa Ana River Flood Protection Agency (SARFPA) - (Director Perry) Meeting Jan 25, 2018 - Board of Directors Regular Meeting Access Public Type Information I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day’s service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation. Subject 3. Independent Special Districts of Orange County (ISDOC) - (President Scheafer) Meeting Jan 25, 2018 - Board of Directors Regular Meeting Access Public Type Information I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day’s service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation. Subject 4. California Special Districts Association (CSDA) - (Secretary Schafer) Meeting Jan 25, 2018 - Board of Directors Regular Meeting Access Public Type Information I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day’s service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation. Subject 5. Special District Risk Management Authority (SDRMA) - (President Scheafer) Meeting Jan 25, 2018 - Board of Directors Regular Meeting Access Public Type Information I. LOCAL MEETINGS: In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day’s service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code § 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation. Subject 6. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55, Operations Code Section 3.01.030 Meeting Jan 25, 2018 - Board of Directors Regular Meeting Access Public Type Information L. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS Subject 1. Oral Communications and Director Comments Meeting Jan 25, 2018 - Board of Directors Regular Meeting Access Public Type Discussion M. ADJOURN TO CLOSED SESSION Conference with Legal Counsel - Existing Litigation Government Code §54956.9(d)(1) 1. The Costa Mesa Sanitary District v. Mesa Water District; OCSC No. 30-2017-00923819-CU-PT-CJC Subject 1. Conference with Legal Counsel - Existing Litigation Government Code §54956.9(d)(1) -- 1. The Costa Mesa Sanitary District v. Mesa Water District; OCSC No. 30-2017-00923819-CU-PT-CJC Meeting Jan 25, 2018 - Board of Directors Regular Meeting Access Public Type M. ADJOURN TO CLOSED SESSION Conference with Legal Counsel - Anticipated Litigation Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section §54956.9 (One case) Subject 2. Conference with Legal Counsel - Anticipated Litigation -- Initiation of litigation pursuant to paragraph (4) of subdivision (d) of Government Code Section §54956.9 (One case) Meeting Jan 25, 2018 - Board of Directors Regular Meeting Access Public Type N. RECONVENE TO OPEN SESSION Subject 1. Reconvene to Open Session and Report Out of any Reportable Action Meeting Jan 25, 2018 - Board of Directors Regular Meeting Access Public Type O. CLOSING ITEMS THE NEXT REGULAR MEETING OF COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS WILL BE HELD ON THURSDAY, FEBRUARY 22, 2018 IN THE DISTRICT'S BOARD ROOM, 290 PAULARINO AVENUE, COSTA MESA. Subject 1. Adjourn Meeting Jan 25, 2018 - Board of Directors Regular Meeting Access Public Type Procedural