Minutes - Board - 2018-04-10 ,. sANIT4
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS STUDY SESSION
APRIL 10, 2018
Members present
Arlene Schafer, Art Perry, Bob Ooten, Jim Ferryman, Mike Scheafer
Members absent
None
Staff present
Scott Carroll (General Manager), Robin Hamers (District Engineer), Steve Hodges
(Finance Manager), Ed Roberts (Code Enforcement Officer), Nabila Guzman
(Management Analyst I), Gina Terraneo (Management Analyst II)
Others present
Pars Parikh (CR&R), Jim Mosher (resident)
Meeting called to order at 9:30 A.M.
A. OPENING ITEMS
Procedural: 1. Call to Order
President Scheafer called the meeting to order at 9:30 A.M.
Procedural: 2. Roll Call - (If absences occur, consider whether to deem those absences
excused based on facts presented for the absence — such determination shall be the
permission required by law.)
Management Analyst II, Gina Terraneo, conducted roll call and all Board
Members were present.
B. PUBLIC COMMENTS - This time has been set aside for persons in the audience to
make comments on items within the subject matter jurisdiction of the Costa Mesa
Sanitary District that are not listed on this agenda. Members of the public will have the
opportunity to address the Board of Directors about all other items on this agenda at the
time those items are considered. Under the provisions of the Brown Act, the Board of
Directors is prohibited from taking action on oral requests but may refer the matter to
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MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD APRIL 10, 2018
staff or to a subsequent meeting. The Board of Directors will respond after public
comment has been received. Please state your name. Each speaker will be limited to
four(4) continuous minutes.
Procedural: 1. Public Comments
President Scheafer opened public comments. Seeing no one wishing to speak,
President Scheafer closed public comments.
C. ITEMS OF STUDY
Action, Receive and File: 1. March 2018 Code Enforcement Officer Report
Recommendation: That the Board of Directors receive and file this report.
Code Enforcement Officer, Ed Roberts, provided report details. He noted that
there were 11 proactive scavenging investigations during the month of.March
and all were located on the West side of Costa Mesa.
Discussion followed regarding scavenging incidents in multi-family residences
with alleyways, trash carts in public view, and District outreach to homeless
individuals who are seen scavenging.
Mr. Roberts added that there were 102 notices issued for trash carts in public
view.
There was no further discussion and the report was received.
Action, Receive and File: 2. Organics Tonnage Report
Recommendation: That the Board of Directors receive and file this report.
General Manager, Scott Carroll, presented the report and invited questions from
the Board of Directors.
Assistant Secretary Ooten commented that the organics tonnage seems to be
stabilizing.
There were no further comments and the report was received.
Action, Receive and File: 3. Solid Waste Diversion Report
Recommendation: That the Board of Directors receive and file this report.
General Manager, Scott Carroll, presented the report and invited questions from
the Board of Directors.
There were no comments or discussion and the report was received.
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MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD APRIL 10,2018
Action, Receive and File: 4. Consider Applicants for the Citizens Advisory
Committee
Recommendation: That the Board of Directors consider applicants for the Citizens
Advisory Committee.
Management Analyst II, Gina Terraneo, presented report details. She noted that
the District received 10 applications for the Citizens Advisory Committee and that
the Board of Directors will nominate appointees at the April 26, 2018 Board of
Directors meeting.
Director Perry asked if the District set a minimum and maximum amount of
committee members.
Ms. Terraneo replied that the committee requires a quorum of 6 members and a
maximum of 11 members.
Secretary Schafer requested clarification regarding the number of committee
members each Board Member will have the opportunity to nominate.
Mr. Carroll noted that the Board of Directors may each nominate 2 committee
members.
President Scheafer commented that all of the applicants seem to have an
interest in the District.
Assistant Secretary Ooten asked if the application deadline has passed.
Ms. Terraneo replied that the application deadline was April 9, 2018.
Discussion followed regarding the nomination process, preliminary committee
meetings, Board representation on the committee, and potential topics of
discussion.
There were no further questions or discussion and the report was received.
Action, Discussion: 5. State Water Board Reissuing the Sanitary Sewer System
Waste Discharge Requirements Order 2006-0003 DWQ
Recommendation: That the Board of Directors receive and file this report.
District Engineer, Robin Hamers, provided an overview of the 2006 Sewer
System Waste Discharge Requirements (WDR) and explained that the State
Water Resources Control Board (SWRCB) is considering revising these
requirements. He noted that the goals of the changes include addressing private
system spills, which jurisdictions are not currently required to report. Additionally,
Mr. Hamers shared that a joint letter was written by the California Association of
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MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD APRIL 10, 2018
Sanitation Agencies (CASA), Bay Area Clean Water Agencies (BACWA), and the
Southern California Alliance of Publicly Owned Treatment Works (SCAP) to the
SWRCB in order to state their concerns and recommendations.
President Scheafer asked if the District reports private sewer overflows within its
service area.
Mr. Hamers noted that the District is only responsible for reporting sanitary sewer
overflows (SSOs) that are caused by the District's system.
President Scheafer asked if the District tracks the number of private SSOs.
Mr. Hamers indicated that he was not sure to what extent the District tracks
private SSOs. He noted that private SSOs may be tracked in order to identify and
contact repeat offenders.
Discussion followed regarding the lack of legislative advocacy on the matter, as
well as the status of Fairview State Hospital's private system and various other
private systems.
President Scheafer suggested that this topic be brought up at the next Liaison
Committee Meeting in relation to the school district's private sewer system.
Director Perry asked if the Costa Mesa Golf Course and Mesa Verde Golf
Course are served by the District's collection system.
Mr. Hamers noted that both properties are served by the District's collection
system.
There were no further questions or discussion and the report was received.
Action: 6. Updated SSO Notification Reporting Guidelines
Recommendation: That the Board of Directors receive and file this report.
District Engineer, Robin Hamers, presented report details regarding the
guidelines for notifying and reporting SSOs.
President Scheafer asked if the District also notifies Kelly Hubbard of the Water
Emergency Response Organization of Orange County (WEROC) in the case of a
sewer emergency.
Mr. Hamers verified that the District would notify WEROC in the case of a sewer
emergency.
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MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
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Discussion followed regarding the District's Emergency Operations Center (EOC)
and the contact information listed on the guidelines.
D. CLOSING ITEMS
Procedural: 1. Oral Communications and Director Comments
Assistant Secretary Ooten shared that he spoken to several independent special
districts in regards to his candidacy for the Local Agency Formation Commission
(LAFCO).
Preident Scheafer shared that Special District Risk Management
Association (SDRMA) CEO, Greg Hall, has resigned.
Secretary Schafer shared her upcoming California Special Districts Association
(CSDA) meetings and conferences.
Procedural: 2. Adjournment
President Scheafer adjourned the meeting at 10:23 A.M.
.4,1,
Arlene Schafer Mi ' ael Scheafe
Secretary President