Notice Inviting Proposals - Solar Photovoltaic System COSTA MESA SANITARY DISTRICT
ORANGE COUNTY,CALIFORNIA
NOTICE INVITING SEALED PROPOSALS(BIDS)
NOTICE IS HEREBY GIVEN that the Board of Directors of the Costa Mesa Sanitary District invites and will receive
sealed proposals (bids) for furnishing all labor, materials, equipment, transportation, permits, and other items
necessary for designing and constructing of the following project:
Solar Photovoltaic System at CMSD Headquarters
Bids will be received by the Costa Mesa Sanitary District office at 290 Paularino Avenue, Costa Mesa, California,
92626 until the hour of 10:00 a.m.on the Ste day of February 2018(Thursday),at which time they will be opened
publicly and read aloud in the Board Conference Room. Sealed proposals shall bear the title of the project and the
name of the bidder. Any bid received after the scheduled bid opening time shown above will not be accepted and
returned to the bidder unopened. It shall be the sole responsibility of the bidder to seal and deliver the bid proposal
to the District office at or before the time specified in this notice provided. A set of the approved contract documents
including plans and specifications may be obtained at SABP Reprographics,2372 Morse Avenue,Irvine,CA 92614,
(949)756-1001 (e-mail:workorder@sabp.com). Copies of plan holders list may be obtained any time by direct email
to SABP,workorder@sabp.com.
The Contractor shall comply with the provisions of the California Labor Code,the prevailing rate and scale of wages
determined by the Director of the Department of Industrial Relations, State of California. Prevailing rates shall
be paid to all workers employed in the performance of the contract. Such rates of wages are on file with Department
of Industrial Relations and in the office of the District and are available to any interested party upon request. The
contractor is responsible for all penalties prescribed for noncompliance to these provisions.
Each bid shall be submitted on the Bid Proposal Form furnished as part of the contract documents, and shall be
accompanied by a certified check, a cashier's check or a bidder's bond in an amount not less than 10-percent of the
amount of the bid,made payable to the Costa Mesa Sanitary District. The check or bond shall be given as guarantee
that the bidder will enter into a contract with the District and furnish the required payment and performance bonds
and certificates of insurance and endorsements if awarded the work. The check or bond will be declared forfeited if
the successful bidder does not enter into the contract or furnish the required bonds and insurance forms under the time
frame specified in the construction agreement.
A mandatory pre-bid meeting and walkthrough of CMSD's HO rooftop,is scheduled for Wednesday,January
24,2018 at 9:00 am.
It is imperative that the bidders carefully review this notice and the District's standard construction agreement and
insurance forms. The successful bidder will be required to comply with all requirements in the standard
construction agreement and insurance forms. In the event of failure or inability to meet these requirements after the
award of contract,the District shall have the right to reject the bid and/or declare a forfeiture of the bid bond.
Pursuant to California Contract Code Section 22300, CONTRACTOR will be entitled to post approved securities
with the District or an approved financial institution in order to have the District release funds retained by the District
to insure performance of the contract.
No bidder or subcontractor shall be listed in a bid proposal unless registered with the Director of Industrial
Relations pursuant to Labor Code Section 1725.5.
Liquidated damages in the sum of $250 per day shall be imposed for each unexcused day beyond the contract
completion date.
Notice Inviting Sealed Proposals(Bids)— 1 of 2
The Board of Directors of the District reserves the right to select the schedule(s) under which the bids are to be
compared and contract(s)awarded,to reject any and all bids, and to waive any and all irregularity in any bid.
Dated: January 9,2018 BY ORDER OF THE BOARD OF DIRECTORS
OF THE COSTA MESA SANITARY DISTRICT
Notice Inviting Sealed Proposals(Bids)—2 of 2
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Solar Photovoltaic System at
CMSD Headquarters, 290 Paularino Avenue
MANDATORY PRE-BID CONFERENCE
Wednesday, January 24, 2018 at 9:00 am
AGENDA
1. Project Objective — Maximize the District's energy savings under the appropriate
SCE "Net Energy Metering"regulations and applicable rate schedules.
2. SCE Interconnection Agreement— TOU grandfathered for 10 years
3. License Required: Class A or Class B with a C10
4. Scope of Work
a. 15-Minute Interval Data —Available in Excel
b. Design a PV System that will achieve the District's objective. System
must include:
• Mounting system shall limit roof penetrations. Mounting system
design needs to meet applicable local building code requirements
with respect to weather and earthquake factors.
• Conduit penetrations shall be minimized.
• System shall be fixed tilt with an orientation that maximizes annual
electricity savings.
• All roof access shall be securely locked at the end of each day.
• System layout shall meet local fire department, code and
ordinance requirements for roof access.
c. Describe the maintenance required to ensure that the PV System
continue to operate efficiently during the useful life of the equipment, and
should quantify the ongoing costs that District may incur for this
maintenance.
d. Contractor should describe how the performance of the PV System will
be monitored to ensure that District is realizing the anticipated benefits,
and should quantify the ongoing costs that District may incur for the
monitoring of the system.
0,,, Protecting our community's health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
CMSD Solar Photovoltaic System
MANDATORY PRE-BID CONFERENCE
January 24, 2018
Page 2 of 4
5. Interconnection Agreement Requirements
a. Single Line Diagram Deficiency
Please update Single-line diagram to include Signed PE stamp. Please
reference Section 5.2 of most recent NEM Interconnection Handbook for
more details
b. Plot Plan showing the location of the manual visibly open and
lockable open AC disconnect switch with reference to the utility
meter (SCE shall approve prior to installation). Note that this is a
different plot plan from the plan that is required for NEM
Aggregation projects.
Please provide a Plot Plant indicating where AC Disconnect in regards to
the meter and panel. Please reference Section 5.5.6 of most recent NEM
Interconnection Handbook for more details
c. Signed PE (from CA licensed Professional Engineer) Stamp on
Single Line Diagram for
Line-Side Connection
Please reference Section 5.2 of most recent NEM Interconnection
Handbook for more details
d. Final Inspection (AHJ)
Please submit AHJ once construction is completed.
e. Inverter Settings
Please submit inverter settings for each inverter sized greater than 30kW
once construction is completed. Please reference Section 6.1 and
Appendix D of most recent NEM Interconnection Handbook for more
details.
6. Contractor Qualifications and Requirements
a. Contractor must have a minimum of five years of experience designing,
procuring and installing solar photovoltaic systems.
b. Contractor must describe his/her technical approach to the design and
construction of the solar project including:
• Technical Approach, Design, Equipment, Installation Panel,
inverter, racking specifications, equipment and workmanship
warranties
• Exhibits showing proposed layouts and system single line diagram
• Report indicating electricity production of the PV System
capabilities of battery storage
• Projected 20-year financial performance of system
• Proposed monitoring system/solution
• Maintenance plan offered for the project
CMSD Solar Photovoltaic System
MANDATORY PRE-BID CONFERENCE
January 24, 2018
Page 3 of 4
c. Contractor must describe the guaranteed level of year-1 PV System
electricity generation, as well as any guaranteed level of year-1 reduction
in SCE charges. Specify the forecasted reduction in generation and
savings for 20 years, and proposed remedies if system does not meet
anticipated targets.
d. Contractor must be registered with the California Department of
Industrial Relations
7. SCE Information
•
a. Engineer Name: Ricardo Santos
Engineer Email: ricardo.s.santossce.com
b. Signage Requirements
SCE may at its discretion require decals to be installed on generation
facilities.
c. Contractor contact the SCE Engineer assigned to District's project to
coordinate decal pick up at the local service center.
d. Contractor will submit the following prior to scheduling the
commissioning test and to expedite the technical review:
• Photos of the manual, visibly open, and lockable AC disconnect;
• A plot plan showing the location of the manual, visibly open, and
lockable AC disconnect with reference to the utility meter (SCE
shall approve prior to installation) c
8. Scheduling a Commissioning Test
The assigned SCE Engineer will work with you to try to schedule a
commissioning test of the project soon after the final inspection by the City of
Costa Mesa. Please let the Engineer know in advance when you anticipate
scheduling the final inspection
9. Bonds & Insurance
a. 10% Bid Bond
b. Insurance
• General Liability - $1,000,000 per occurrence, $2,000,000 general
aggregate for bodily injury, personal injury and property damage,
including, without limitation, blanket contractual liability, and a
$2,000,000 completed operations aggregate
• Automobile — Coverage for any owned, hired, non-owned, or
rented vehicles in an amount of 1,000,000 combined single limit of
each accident.
• Umbrella or excess liability - $4,000,000 that will provide bodily
injury, personal injury, and property damage liability coverage at
,
CMSD Solar Photovoltaic System , .�
MANDATORY PRE-BID CONFERENCE
January 24, 2018
Page 4 of 4
least as broad as the primary coverages. Please adhere to the
terms and conditions identified in the bid specifications
• Workers' Compensation - $1,000,000.
c. Payment and Performance Bonds in the amount of 100% of the Contract
Sum
10.Written Questions due by 12:00 pm on Friday, February 2, 2018 Do Aio+ ( s4LL.
11.Bids Due: 10:00 am on Thursday, February 8, 2018
12.Roof Top Walkthrough
13.Adjourn