Pre-Bid Conference Agenda - Solar Photovoltaic System at CMSD HQ „3-1„---§iiiiiTq y
y Costa Mesa Sanitary District
=
t.
Ch
R?oRATEO�"�
. . ..an Independent endent S ecial District
P P
Solar Photovoltaic System at
CMSD Headquarters, 290 Paularino Avenue
MANDATORY PRE-BID CONFERENCE
Wednesday, January 24, 2018 at 9:00 am
AGENDA
1. Project Objective — Maximize the District's energy savings under the appropriate
SCE "Net Energy Metering”regulations and applicable rate schedules.
2. SCE Interconnection Agreement— TOU grandfathered for 10 years
3. License Required: Class A or Class B with a C10
4. Scope of Work
a. 15-Minute Interval Data —Available in Excel
b. Design a PV System that will achieve the District's objective. System
must include:
• Mounting system shall limit roof penetrations. Mounting system
design needs to meet applicable local building code requirements
with respect to weather and earthquake factors.
• Conduit penetrations shall be minimized.
• System shall be fixed tilt with an orientation that maximizes annual
electricity savings.
• All roof access shall be securely locked at the end of each day.
• System layout shall meet local fire department, code and
Y p ,
ordinance requirements for roof access.
c. Describe the maintenance required to ensure that the PV System
continue to operate efficiently during the useful life of the equipment, and
should quantify the ongoing costs that District may incur for this
maintenance.
d. Contractor should describe how the performance of the PV System will
be monitored to ensure that District is realizing the anticipated benefits,
and should quantify the ongoing costs that District may incur for the
monitoring of the system.
(I)
0 Protecting our community's health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
CMSD Solar Photovoltaic System
MANDATORY PRE-BID CONFERENCE
January 24, 2018
Page 2 of 4
5. Interconnection Agreement Requirements
a. Single Line Diagram Deficiency
Please update Single-line diagram to include Signed PE stamp. Please
reference Section 5.2 of most recent NEM Interconnection Handbook for
more details
b. Plot Plan showing the location of the manual visibly open and
lockable open AC disconnect switch with reference to the utility
meter (SCE shall approve prior to installation). Note that this is a
different plot plan from the plan that is required for NEM
Aggregation projects.
Please provide a Plot Plant indicating where AC Disconnect in regards to
the meter and panel. Please reference Section 5.5.6 of most recent NEM
Interconnection Handbook for more details
c. Signed PE (from CA licensed Professional Engineer) Stamp on
Single Line Diagram for
Line-Side Connection
Please reference Section 5.2 of most recent NEM Interconnection
Handbook for more details
d. Final Inspection (AHJ)
Please submit AHJ once construction is completed.
e. Inverter Settings
Please submit inverter settings for each inverter sized greater than 30kW
once construction is completed. Please reference Section 6.1 and
Appendix D of most recent NEM Interconnection Handbook for more
details.
6. Contractor Qualifications and Requirements
a. Contractor must have a minimum of five years of experience designing,
procuring and installing solar photovoltaic systems.
b. Contractor must describe his/her technical approach to the design and
construction of the solar project including:
• Technical Approach, Design, Equipment, Installation Panel,
inverter, racking specifications, equipment and workmanship
warranties
• Exhibits showing proposed layouts and system single line diagram
• Report indicating electricity production of the PV System
capabilities of battery storage
• Projected 20-year financial performance of system
• Proposed monitoring system/solution
• Maintenance plan offered for the project
CMSD Solar Photovoltaic System
' MANDATORY PRE-BID CONFERENCE
January 24, 2018
Page 3 of 4
c. Contractor must describe the guaranteed level of year-1 PV System
electricity generation, as well as any guaranteed level of year-1 reduction
in SCE charges. Specify the forecasted reduction in generation and
savings for 20 years, and proposed remedies if system does not meet
anticipated targets.
d. Contractor must be registered with the California Department of
Industrial Relations
7. SCE Information
a. Engineer Name: Ricardo Santos
Engineer Email: ricardo.s.santossce.com
b. Signage Requirements
SCE may at its discretion require decals to be installed on generation
facilities.
c. Contractor contact the SCE Engineer assigned to District's project to
coordinate decal pick up at the local service center.
d. Contractor will submit the following prior to scheduling the
commissioning test and to expedite the technical review:
• Photos of the manual, visibly open, and lockable AC disconnect;
• A plot plan showing the location of the manual, visibly open, and
lockable AC disconnect with reference to the utility meter (SCE
shall approve prior to installation) , •
8. Scheduling a Commissioning Test
The assigned SCE Engineer will work with you to try to schedule a
commissioning test of the project soon after the final inspection by the City of
Costa Mesa. Please let the Engineer know in advance when you anticipate
scheduling the final inspection ,
9. Bonds & Insurance
a. 10% Bid Bond
b. Insurance
• General Liability - $1,000,000 per occurrence, $2,000,000 general
aggregate for bodily injury, personal injury and property damage,
including, without limitation, blanket contractual liability, and a
$2,000,000 completed operations aggregate
• Automobile — Coverage for any owned, hired, non-owned, or
rented vehicles in an amount of 1,000,000 combined single limit of
each accident.
• Umbrella or excess liability - $4,000,000 that will provide bodily
injury, personal injury, and property damage liability coverage at
CMSD Solar Photovoltaic System
MANDATORY PRE-BID CONFERENCE
January 24, 2018
Page 4 of 4
least as broad as the primary coverages. Please adhere to the
terms and conditions identified in the bid specifications
• Workers' Compensation - $1,000,000.
c. Payment and Performance Bonds in the amount of 100% of the Contract
Sum
10.Written Questions due by 12:00 pm on Friday, February 2, 2018 Do AJc%f •
11.Bids Due: 10:00 am on Thursday, February 8, 2018
12.Roof Top Walkthrough
13.Adjourn