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Minutes - Board - 2018-01-09 f"-,04-444>.& 4004 COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS STUDY SESSION JANUARY 9, 2018 Members present Art Perry, Bob Ooten, Jim Ferryman, Mike Scheafer Members absent Arlene Schafer Staff present Scott Carroll (General Manager), Noelani Middenway (District Clerk), Alan Burns (District Counsel), Steve Hodges (Finance Manager), Ed Roberts (Code Enforcement Officer), Nabila Guzman (Management Analyst I), Gina Terraneo (Management Analyst I) Others present None Meeting called to order at 9:32 A.M. A. OPENING ITEMS Procedural: 1. Call to Order President Scheafer called the meeting to order at 9:32 A.M. He noted that Vice President Ferryman was in transit to the meeting and that Secretary Schafer was absent and excused. Procedural: 2. Roll Call - (If absences occur, consider whether to deem those absences excused based on facts presented for the absence — such determination shall be the permission required by law.) District Clerk, Noelani Middenway, conducted roll call. She noted that President Scheafer, Assistant Secretary Ooten, and Director Perry were present. B. PUBLIC COMMENTS - This time has been set aside for persons in the audience to make comments on items within the subject matter jurisdiction of the Costa Mesa Sanitary District that are not listed on this agenda. Members of the public will have the 1 COSTA MESA SANITARY DISTRICT PAGE 2 MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION HELD JANUARY 9, 2018 opportunity to address the Board of Directors about all other items on this agenda at the time those items are considered. Under the provisions of the Brown Act, the Board of Directors is prohibited from taking action on oral requests but may refer the matter to staff or to a subsequent meeting. The Board of Directors will respond after public comment has been received. Please state your name. Each speaker will be limited to four(4) continuous minutes. Procedural: 1. Public Comments President Scheafer opened public comments. Seeing nobody from the public present and wishing to speak, he closed public comments. C. ITEMS OF STUDY Presentation, Receive and File: 1. New CMSD Employee Introduction: Steve Hodges, Finance Manager (Oral Report) Recommendation: That the Board of Directors receive and file the report. General Manager, Scott Carroll, introduced the District's new Finance Manager, Steve Hodges. He provided an overview of Mr. Hodges' prior work experience. The Board of Directors welcomed Mr. Hodges to the District. Action: 2. December 2017 Code Enforcement Officer Report Recommendation: That the Board of Directors receive and file the report. Code Enforcement Officer, Ed Roberts, presented the December 2017 Code Enforcement Officer Report. He noted that 5 proactive scavenging investigations were conducted. Mr. Roberts shared that one of the investigations took place on the North side of Costa Mesa and that the scavengers were transients that reside in a riverbed encampment near the Anaheim-Orange border. He indicated that the County of Orange may be relocating transient encampments in this area, which may bring more transients to Costa Mesa. In order to address the potential scavenging issues that would result, Mr. Roberts offered to redirect his efforts to the North side of Costa Mesa. President Scheafer commented that the Board of Directors expected that the transient population would increase as a result of this encampment relocation. Mr. Roberts noted that he is aware of resources at the City of Costa Mesa if matters need to be referred to the Network for Homeless Solutions. President Scheafer suggested that Mr. Roberts use the County of Orange as a resource also. COSTA MESA SANITARY DISTRICT PAGE 3 MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION HELD JANUARY 9, 2018 Director Perry asked if there were public restrooms available at Moon Park. President Scheafer commented that there are no public restrooms available at Moon Park, which has created issues. Director Perry suggested Moon Park as a possible location for the Mobile Public Restroom Program. Mr. Roberts reported that there were 86 notices issued for trash carts in public view and no cases of graffiti in the month of December. Vice President Ferryman entered the meeting at 9:43 A.M. President Scheafer shared that his trash was collected late in the evening during the week of New Year's Day. There were no further questions or comments and the report was received. Action, Receive and File: 3. Organics Tonnage Report Recommendation: That the Board of Directors receive and file the report. General Manager, Scott Carroll, presented the report and welcomed questions from the Board of Directors. President Scheafer asked if staff anticipates seeing a slight rise in organic tonnage due to Christmas tree collections. Mr. Carroll concurred that Christmas trees may provide an increase in organic tonnage. There were no further questions or comments and the report was received. Action, Receive and File: 4. Solid Waste Diversion Report Recommendation: That the Board of Directors receive and file the report. General Manager, Scott Carroll, presented the report and welcomed questions from the Board of Directors. Director Perry asked if the data from Orange Coast College (OCC) Recycling Center was included in the report. Management Analyst I, Nabila Guzman, noted that OCC's data was not received in time to include it in the report. COSTA MESA SANITARY DISTRICT PAGE 4 MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION HELD JANUARY 9, 2018 Assistant Secretary Ooten noted that the City of Costa Mesa reports its solid waste data in a per capita measurement. He asked if staff could determine the District's per capita solid waste measurement and include it in this report in order to better compare the District's rate with the City of Costa Mesa's rate. Director Perry indicated agreement and noted that the City of Costa Mesa is currently meeting state recycling requirements. President Scheafer also indicated agreement and commented that this information would be useful to have in the Solid Waste Diversion Report. There were no further questions or comments and the report was received. Action: 5. Zero Sanitary Sewer Overflows in 2017 Recommendation: That the Board of Directors receive and file the report. General Manager, Scott Carroll, presented report details and noted that the District did not have any Sanitary Sewer Overflows (SSOs) in 2017. He added that this is the first time that the District has not had a single SSO in a year and he attributes this accomplishment to the District's in-house wastewater maintenance crew. Mr. Carroll explained that the District has 2 staff dedicated to cleaning the wastewater system and 2 staff dedicated to pump station maintenance. Vice President Ferryman suggested that the District share this with the public through a press release. Director Perry asked what is done if the District's wastewater crew cannot handle a problem that arises. Mr. Carroll noted that this is not common, but the District can call outside organizations for support if necessary. He noted that the District's wastewater crew conducts preventative maintenance on the pump stations. President Scheafer congratulated the wastewater crew on this accomplishment. Assistant Secretary Ooten suggested that the wastewater crew be given the opportunity to learn about Orange County Sanitation District's wastewater instrumentation and methods to further increase their knowledge. Vice President Ferryman gave accolades to the wastewater crew. There were no further questions or comments and the report was received. COSTA MESA SANITARY DISTRICT PAGE 5 MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION HELD JANUARY 9, 2018 D. CLOSING ITEMS Procedural: 1. Oral Communications and Director Comments Director Perry shared that the Costa Mesa City Council will be hearing an item about mobile public restrooms on January 16, 2018. President Scheafer asked if the Battery Recycling Contest was in process. Management Analyst I, Gina Terraneo, shared that the Battery Recycling Contest will conclude on March 30, 2018. Assistant Secretary Ooten asked that staff research the possibility of providing residents with free battery collection containers. Procedural: 2. Adjournment President Scheafer adjourned the meeting at 9:58 A.M. Arlene Schafer Mic.rel Scheafel Secretary President