Reso 1992-524RESOLUTION NO.
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY
DISTRICT ESTABLISHING THE DUTIES AND OBLIGATIONS AS A JOB DESCRIPTION
FOR THE DISTRICT'S ENGINEER.
THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT DOES HEREBY
RESOLVE AS FOLLOWS: That
WHEREAS, the DISTRICT employs an Engineer as an independent contractor for
general engineering services; and
WHEREAS, for the convenenience of both the Board and the Engineer, it is
deemed desirable that a job description be adopted by the Board;
NOW, THEREFORE, there is hereby adopted the job description for the District
Engineer as attached to THIS RESOLUTION marked Exhibit "A" and by this reference
made a part hereof.
2 7V,
PASSED AND ADOPTED this 2Q4h day of August, 1992.
ATTEST:
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JOB DESCRIPTION
COSTA MESA SANITARY DISTRICT
DISTRICT ENGINEER
I. RETAINER FEE SERVICES
A. Administrative Functions
1. Provide engineering counsel for the Board of Directors,
staff, other public agencies, and the public.
2. Attend regularly scheduled District agenda and Board
meetings.
3. Prepare letters in response to questionnaires, surveys,
or inquiries regarding District operations, procedures,
regulations, or existing facilities from county,
federal, and other local agencies.
4. Confer with District's staff and maintenance personnel
for daily engineering and reference assistance.
5. Confer with contractors, developers, engineers, public
agencies and the public about existing sewer location
and proposed sewer construction.
6. Prepare and submit on a year -end basis fixed asset and
inventory reports. Assist in maintaining a fixed asset
record file and an inventory of facilities. Assist
staff and auditors with fixed asset audit.
7. Prepare and submit required information in a timely
fashion.
8. Prepare and submit cash flow analysis for District
projects.
9. Prepare and submit Capital Improvement Action Request
forms for all approved projects.
10. Prepare and submit, two weeks prior to May meeting,
proposed Capital Improvement Program with detailed
descriptions and justifications for inclusion in the
next years Preliminary Budget.
11. Prepare and submit, two weeks prior to August meeting,
final Capital Improvement Program incorporatiing all
changes ordered by the Board for inclusion in the Final
Budget.
EXHIBIT "A -1"
B. Engineering Functions
1. Prepare and maintain up -to -date District boundary
records including District map showing current boundary.
2. Maintain and update an overall District annexation map
showing annexation number and area.
3. Maintain and update engineering data, records, pump
station information, and CMSD Standard Plans and;
Specifications for the Construction of Sanitary Sewers.
4. Prepare responses to mandatory requests from state,
county, and federal agencies and respond in writing to
other local agencies regarding sewer availability.
5. Review proposed developments for effect on District.
facilities and submit to staff appropriate conditions to'
be placed on those developments by subsequent action of.
the Costa Mesa Planning Commission and City Council.
6. Review annually and update as necessary the Capital
Improve.ent Program Master Plan through, but not limited
to, flow characteristics, major private developments,
and land use changes in effect.
7. Prepare and submit to Board a monthly Project Status
Report briefly detailing the status of each District
capital project. Respond to public inquiry over the
purpose, scope and timing of each capital project.
8. Respond to sewer emergencies such as main line breakage
or private lateral stoppage.
II. HOURLY FEE SERVICES
A. Plan Checking
1. Review, check, and sign plans for all sewer construction
proposed by developers or other entities within public
right -of -way or public easements. Upon completion of
construction as -built sewer plans and add sewer
information to District's sewer atlas.
2. Determine inspection, plan check, and connection charges
for all new development.
EXHIBIT "A -2
3. Receive, review and process right -off way descriptions,
maps and easements for public and private developments.
Preparation of right -of -way documents, easements and
right of way acquisitions for District projects are a
separate cost and are charged against the particular
capital improvement project when budgeted and authorized
by the Board.
4. Prepare District annexation documents, maps, and
descriptions, and submit them to District staff for
processing new annexations.
B. Construction Inspection
1. Review, inspect and approve all main line sewer
construction in District by City, County, State and
private developer construction projects.
2. Review, inspect and approve all sewer lateral
construction in District from the property line to the
main line for all new development.
3. Review and inspect all utility or street construction
projects in the vicinity of, or that impacts, District
facilities.
4. Field mark the location of all District owned pressure
sewer mains as required in response to Underground
Service Alert notification.
5. Assist contractors and homeowners in locating existing
sewer laterals.
6. Respond to emergency sewer problems and assist in
controlling emergencies.
C. District Initiated Capital Improvement Projects
1. Upon authorization by Board on a per project basis,
complete design phase of each capital improvement
project including providing the necessary engineering
services to prepare complete project plans and
specifications, assisting in advertising said projects
for bid, reviewing bids and making recommendations to
Board for award of project.
2. Upon authorization by Board on a per project basis,
administer, inspect and review the construction phase of
each capital project as completed by District selected
contractor, including, but not limited to, holding pre -
construction meetings, reviewing contractors schedule
and performance, inspecting and reviewing contractors
work, reviewing and approving monthly progress payments
and performing liason with public.
EXHIBIT "A -3"
n.,
STATE OF CALIFORNIA)
COUNTY. OF ORANGE )SS
CITY OF COSTA MESA )
I; Florine T. Reichle, Assistant Manager and' Clerk "of
the Costa Mesa Sanitary District, hereby certify that the
attached Resolution No. 92 -524 was duly and regularly passed
and adopted by the Board of Directors at an adjourned
regular meeting thereof held on the 27th day of August,
1992, by the following roll call vote:
AYES: Directors - Wahner,- Ferryman, Reade,
- NOES: Directors - Sherrick _
ABSTAINING: Directors - None
IN WITNESS WHEREOF, I have hereunto set my hand and
affixed the Seal of the Costa Mesa Sanitary District, this
31st day of August, 1992.
As istant Man ger /Clerk
Costa Mesa Sanitary District
Printed on Recycled Paper