2017_06_22_specialThursday, June 22, 2017
Board of Directors Special Meeting
290 Paularino Avenue, Costa Mesa
5:30PM
A. OPENING ITEMS
Subject 1. Call to Order
Meeting Jun 22, 2017 Board of Directors Special Meeting
Type Procedural
A. OPENING ITEMS
Subject 2. Public Comments
Meeting Jun 22, 2017 Board of Directors Special Meeting
Type Procedural
B. ENGINEER'S REPORTS
Summary
Construction of the improvements was completed on June 2, 2017, therefore it is appropriate for the District to accept the
improvements and file a notice of completion. The project is part of the force main replacement and rehabilitation program and
the purpose of the project was to replace the force main prior to it reaching the end of its life expectancy and sustaining a
break or rupture in the line. Failures in force mains cause large sewer spills.
Staff Recommendation
The Board of Directors approves the following action:
1. Accept improvements as completed and file a Notice of Completion.
2. Authorize payment of 5% retention 35 days after Notice of Completion is recorded.
3. Exonerate Labor and Material Bond 35 days after Notice of Completion is recorded and exonerate Faithful Performance
Bond one year after Notice of Completion is recorded.
Analysis
Force mains carry high flows under pressure and a fracture or break normally results in a large sewer spill. A proactive force
main rehabilitation program is an essential element in a comprehensive sewer system management program.
District staff utilized a nodig technology, horizontal directional drilling (HDD), to install the force main. The use of HDD
minimized disturbance of the street surface and allowed the project to be completed in a shorter timeframe and for less cost.
HDD was also used to install the Harbor Force Main.
Legal Review
District Counsel prepared and signed the construction contract for the project.
Environmental Review
The replacement of the force main and other work being contemplated is categorically exempt under the California
Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.) under Section 15301 as a “Class 1” “minor
alteration of existing public or private structures”, as further described in Section (b) as “Existing facilities of both investor and
publiclyowned utilities used to provide .... sewerage ...”.
Financial Review
The total Victoria Force Main Replacement Project #313 budget is $453,000. The project to date expenses total $266,653,
including encumbrances. The remaining available budget is $186,347 which is sufficient to cover expenses incurred but not yet
billed and retention payable.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the June 22, 2017 Board of Directors
special meeting at District Headquarters and on District’s website at www.cmsdca.gov.
Alternative Actions
Refer the matter back to staff for additional information.
File Attachments
Notice of Completion #313.060617.docx (16 KB)
Subject 1. Project #313 Victoria Pump Station Sewer Force Main Replacement: Accept
Improvements, File Notice of Completion, Exonerate Bonds
Meeting Jun 22, 2017 Board of Directors Special Meeting
Type Action
Recommended
Action
The Board of Directors approves the following action:
1) Accept improvements as completed and file a Notice of Completion.
2) Authorize payment of 5% retention 35 days after Notice of Completion is recorded.
3) Exonerate Labor and Material Bond 35 days after Notice of Completion is recorded and
exonerate Faithful Performance Bond one year after Notice of Completion is recorded.
Goals 1.6 Evaluate Force Main Conditions on a Regular Basis
C. CLOSING ITEMS
Subject 1. Adjourn
Meeting Jun 22, 2017 Board of Directors Special Meeting
Type Procedural