Contract - Orange County - 2017-07-01 Project No:
Project Name:
Project Location:
NEW PARTICIPATING AGENCY RIDER TO JOINT AGREEMENT
FOR THE OPERATION, MAINTENANCE AND FINANCIAL
MANAGEMENT OF THE ORANGE COUNTY 800 MEGAHERTZ
COUNTYWIDE COORDINATED COMMUNICATIONS SYSTEM
This New Participating Agency Rider("NPA Rider") is entered into on July 1, 2017 ("Effective Date"), by
and between the Costa Mesa Sanitary District (hereinafter referred to as "NEW PARTICIPATING
AGENCY") and the "Partner Agencies" and "Parties" (hereinafter referred to as "PARTNER AGENCIES
AND PARTIES") as defined in the Joint Agreement for the Operation, Maintenance and Financial
Management of the Orange County 800 Megahertz Countywide Coordination Communications System
(hereinafter referred to as "JA") and represented by the Countywide Coordinated Communications System
Governance Committee (hereinafter referred to as the "GOVERNANCE COMMITTEE").
GOVERNANCE COMMITTEE and NEW PARTICIPATING AGENCY may be referred to individually
herein as a"Party" or collectively as the"Parties."
RECITALS
I. WHEREAS,NEW PARTICIPATING AGENCIES AND PARTIES entered into the JA in 2004; and,
II. WHEREAS, NEW PARTICIPATING AGENCY, executed a copy of the JA in accordance with Section
13.1 of the JA on July 1, 2017; and,
III. WHEREAS, PARTICIPATING AGENCIES AND PARTIES entered into an Amendment to the JA
("Amendment") on July 1, 2017; and,
IV.WHEREAS, NEW PARTICIPATING AGENCY executed a copy of the Amendment per Section 13.1 of
the JA on July 1, 2017; and,
V. WHEREAS, the JA in Section 13.1 "County Responsibilities"grants the GOVERANANCE
COMMITTEE the authority to enter into a separate agreement with NEW PARTICIPATING AGENCY
to establish additional terms, conditions, and costs (per Attachment A) for entry into the Countywide
Coordinated Communications System(the"CCCS"); and
VI.WHEREAS, the JA in Section 17 "Liability" provides for indemnification only between those parties
listed in Exhibit A of the JA(and would not include NEW PARTICIPATING AGENCY); and,
VII.WHEREAS, the GOVERNANCE COMMITTEE and NEW PARTICIPATING AGENCY now desire to
enter into a separate agreement (this NPA Rider) to establish additional terms and conditions by
including NEW PARTICIPATING AGENCY in the indemnity provision of the JA;
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NOW THEREFORE, in consideration of the Recitals above, the receipt of which the Parties acknowledge
herein and which are incorporated herein by this reference, and the mutual covenants and agreements
hereinafter contained, the GOVERNANCE COMMITTEE and NEW PARTICIPATING AGENCY do
hereby agree as follows:
A. NEW PARTICIPATING AGENCY LIABILITY.
NEW PARTICIPATING AGENCY and PARTNER AGENCIES AND PARTIES (the"Indemnitor")
shall indemnify and hold all other Parties, and their agents and employees (the"Indemnitees")harmless
from all claims, liabilities, damages, and losses to the Indemnitees arising out of any acts or omissions of
itself and its agents and employees in connection with the performance of the JA which acts or omissions
constitute gross negligence.
Except as otherwise expressly set forth herein, all terms and conditions contained in the JA, including any
amendments/modifications, are hereby incorporated herein by this reference as if fully set forth herein and
shall remain in full force and effect.
THE REMAINDER OF THIS PAGE WAS INTENTIONALLY LEFT BLANK
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IN WITNESS WHEREOF, the Parties have executed this New Participating Agency Rider on the day and
year first written above.
GOVERNANCE COMMITTEE NEW PARTICIPATING AGENCY
Print Name: John Pietig Print Name: Scott Carroll
800 MHz CCCS Governance Committee Chair
Signature: Signature-
Date: Date: 06-12-2017
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Attachment A:
Water Emergency Response Orange County (WEROC)Communications System White
Paper
Overview:
WEROC is interested in joining the 800 MHz CCCS as a"Participating Agency." The Joint Agreement for the Operation,
Maintenance and Financial Management of the Orange County 800 MHz Countywide Coordinated Communications System,
revised November
2004,provides the guidance on adding non-City/non-County Participating Agencies. Section 16.3 of the agreement states that:
• Newly formed Non-City/Non-County Participating Agencies that do not participate in the System in its initial implementation
may desire to use the System. County shall work with any such Participating Agency to develop an appropriate system
design and implementation plan to transition to the System after approval is recommended by Orange County Chiefs of
Police & Sheriffs Association (OCCOPSA), Orange County Fire Chiefs Association (OCFCA), and approved by the
Governance Committee.
• An agency that does not participate in the original purchase and cost sharing of the System Backbone shall contribute a share
of the System cost consistent with Section 13.1:
• System Entry Fee: $2,480 per radio(for the life of the agreement)
• Radio Template Development Fee:$2,840(one time cost,per template)
• Radio Programming Fee:$50 per radio(for the life of the agreement)
• Flat Rate Fee:$96 for mobile/portables;$132 for control stations(per radio for the life of the agreement)
• Equipment is purchased by agency directly with Motorola using approved equipment as provided in the Orange
County
Equipment Price Book(-$3500 per radio+
installation)
• Operational,Backbone Upgrade and Sustainability Fund costs are estimated at- $250 per radio annually paid to 800
MHz
Partnership(15L)
Talkgroup and Channel
Access:
All radios will have the basic level of interoperability(Tan,SILVER,BROWN). Additional interoperability wil be approved on a
case-by-case basis. WEROC would have a dedicated SILVER talkgroup for their use. Flat Rate Repair consists of the
following:
• Perform a full FCC specifications check and alignment on new equipment,program new equipment and activate it on the
system.
• Provide materials and labor for field repairs,with field service performed at a location specified by the user. Perform
functional test and reprogram the radio if needed. Hot swap spare radios are available for vehicles and motorcycles.
• Provide materials and labor for shop repairs,with functional testing and standard reprogramming provided if needed after repair.
• Track repairs for each radio so that a cost analysis of repair versus replacement is tracked on an ongoing basis.
• Maintain a periodic maintenance schedule for each agency that includes FCC checks,alignment and repair of equipment
as necessary.
Exclusions under the flat rate program include the following and will be billed on a time and material basis:
• Intentional misuse, vandalism or unauthorized modifications (physical or programming) by users or contracted
service providers,causing damage to radio equipment on the 800 MHz CCCS. Agencies will be charged the total cost of
repairs to the equipment and system.
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• Template modifications that require agency-wide reprogramming such as the addition of talkgroups or modifications to
the agency specific zone.
• Physical damage such as dropped radios or water damage.
• Replacement of batteries,knobs,antennas, and accessories such as speaker microphones.
• Engraving on a large-scale basis.
Current Public Works Users operating on the 800 MHz CCCS only require programming. The independent water districts
will purchase new radios to operate on the system.
j WEROC Agencies are as follows:
Current 800 Participants
Requiring Programming Agencies Requiring New Radios:
Anaheim Costa Mesa Sanitary District
Brea East Orange County WD
Buena Park El Toro Water District
Fountain Valley Golden State Water Company
Fullerton Irvine Ranch WD
Garden Grove Laguna Beach CWO
Huntington Beach Mesa WD
La Habra Midway City Sanitary District
La Palma Moulton Niguel WD
Newport Beach MWDOC (2 sites)
Orange Orange County Sanitation District
San Clemente Orange County WD
San Juan Capistrano Santa Margarita WD
Santa Ana Serrano WD
Seal Beach SOCWA
Tustin South Coast WD
Westminster Trabuco Canyon WD
Yorba Linda WD
• WD=Water District
In addition to the above listed Public Works agencies a I I law enforcement, fire protection, marine safety
and hospitals operate on the 800 MHz CCCS as well as OCTA and several colleges and schools.
The system provides countywide portable in-building, highly-reliable radio communications with multiple
levels of redundancy in case of major catastrophic events.
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