Minutes - Board - 2017-04-14 AO AN!'T4•t`
;e
8 y,
; li;
R�'ORATg
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS SPECIAL MEETING
APRIL 14,2017
Members present
Arlene Schafer, Art Perry, Bob Ooten, James Ferryman, Mike Scheafer
Members absent
None
Staff present
Scott Carroll (General Manager), Noelani Middenway (District Clerk), Robin Hamers
(District Engineer)
Others present
None
Meeting called to order at 9:00 AM
A. OPENING ITEMS
Procedural: 1. Call to Order
President Scheafer called the meeting to order at 9:00 A.M.
Procedural: 2. Roll Call
District Clerk, Noelani Middenway, conducted roll call and all Board Members
were present.
Procedural: 3. Public Comment
COSTA MESA SANITARY DISTRICT PAGE 2
MINUTES OF THE BOARD OF DIRECTORS SPECIAL MEETING
HELD APRIL 14, 2017
President Scheafer opened public comments. Seeing no one wishing to speak,
President Scheafer closed public comments.
B. ITEMS FOR BOARD APPROVAL
Action: 1. 19th Street Pump Station Electrical Improvements - Approval of Change
Orders for Electrical Work
Recommendation:
1. Approve $10,591.29 in change order work as described below.
2. Transfer $10,591.29 from the Annual Sewer Maintenance account #4364 into Project
#315 19th Street Pump Station Electrical Improvements.
3. Authorize an additional $5,000 change order authority for the General Manager for
the remainder of the project.
District Engineer, Robin Hamers, requested that the Board of Directors approve a
change order of $10,591.29, as it is above the approval authority of the General
Manager. He noted that the change order is necessary to complete the electrical
work necessary for the 19th Street Pump Station Electrical Improvements. Mr.
Hamers requested that the Board of Directors authorize an additional $5,000
change order authority for the General Manager for the remainder of the project
as a contingency.
President Scheafer asked if the additional $5,000 would be sufficient for the
remainder of the project.
Mr. Hamers indicated that an additional $15,000 might be more appropriate, in
case any other issues arise during the remainder of the project. Additionally, he
noted that project is approximately 40% complete.
Vice President Ferryman commented that the General Manager's change order
approval threshold may be too low.
Assistant Secretary Ooten suggested that a future study session item be used to
compare the change order authority of other agencies.
President Scheafer opened public comments. Seeing no one wishing to speak,
President Scheafer closed public comments.
Motion: To approve $10,591.29 in change order work, to transfer $10,591.29
from the Annual Sewer Maintenance account#4364 into Project#315 19th Street
Pump Station Electrical Improvements, and to authorize an additional $5,000
change order authority for the General Manager for the remainder of the project.
Motion by Art Perry, second by Bob Ooten.
Final Resolution: Motion Carries, 5-0
Aye: Arlene Schafer, Art Perry, Bob Ooten, Jim Ferryman, Mike Scheafer
COSTA MESA SANITARY DISTRICT PAGE 3
MINUTES OF THE BOARD OF DIRECTORS SPECIAL MEETING
HELD APRIL 14, 2017
The Board of Directors approved $10,591.29 in change order work, transferred
$10,591.29 from the Annual Sewer Maintenance account #4364 into Project#315
19th Street Pump Station Electrical Improvements, and authorized an additional
$5,000 change order authority for the General Manager for the remainder of the
project.
There were no further questions or discussion on this item.
Procedural: 1. Oral Communications & Director Comments
President Scheafer opened oral communications and director comments before
adjourning to closed session.
The Board of Directors had no comments.
C. CLOSED SESSION
President Scheafer adjourned the meeting to closed session at 9:12 A.M. to
confer with Real Property Negotiators (Gov Code §54956.8) regarding the
property at 2252 Fairview Road, Costa Mesa. The agency negotiator was Scott
Carroll and the other negotiating party was Mike Johnson.
President Scheafer reconvened the meeting to open session at 9:29 A.M. He
noted that authority and direction were given to Scott Carroll, General Manager,
to negotiate the acquisition of real property at 2252 Fairview Road.
D. CLOSING ITEMS
Procedural: 2. Adjourn
President Scheafer adjourned the meeting at 9:29 A.M.
44
i &JAkA1I ,.
Arlene chafer Mi, ael Scheafe
Secretary President