Minutes - Board - 2016-12-13 J/ o
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS STUDY SESSION
DECEMBER 13, 2016
Members present:
Arlene Schafer, Art Perry, Bob Ooten, Jim Ferryman, Mike Scheafer
Members absent:
None
Staff present:
Scott Carroll (General Manager), Noelani Middenway (District Clerk), Wendy Davis
(Finance Manager), Robin Hamers (District Engineer), Ed Roberts (Code Enforcement
Officer), Dyana Bojarski (Management Analyst II), Gina Terraneo (Management Analyst
I)
Others present:
Lawrence Jones (CR&R), Jim Mosher(resident)
Meeting called to order at 9:30 AM
A. OPENING ITEMS
Procedural: 1. Call to Order
President Scheafer called the meeting to order at 9:30 A.M.
Procedural: 2. Roll Call
District Clerk, Noelani Middenway, conducted roll call. All members of the Board
of Directors were present.
Procedural: 3. Public Comments
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MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD DECEMBER 13, 2016
President Scheafer opened public comments.
Jim Mosher, a member of the public, provided comments concerning the
swearing in of reelected officials, as designated in the District's Operations Code.
He noted that the Operations Code states that elected officials are sworn in on
the first Friday of December, when the official election results are provided.
Discussion followed regarding the District's Operations Code and the reasoning
behind the swearing in policy.
President Scheafer closed public comments.
B. ITEMS OF STUDY
Receive and File: 1. Organics Tonnage
Recommendation: That the Board of Directors receive and file the report.
General Manager, Scott Carroll, presented the report.
The Board of Directors received the report and there were no further questions or
discussion.
Receive and File: 2. Code Enforcement Officer Report
Recommendation: That the Board of Directors receive and file the report.
Code Enforcement Officer, Ed Roberts, provided report details concerning
scavenging activity within the community. Mr. Roberts discussed the current
approach of noticing violating residents and the citation process.
Discussion ensued regarding the types of notices and violations.
The Board of Directors received the report and there were no further questions or
discussion.
Discussion, Receive and File: 3. Scavenging
Recommendation: That the Board of Directors provide feedback for staff.
Mr. Carroll provided report details and discussed recent scavenging activity. He
provided options to further address scavenging in the community and sought
direction from the Board of Directors.
Discussion followed regarding the fines collected through scavenging citations.
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MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD DECEMBER 13, 2016
Assistant Secretary Schafer suggested that CR&R inform the District of
scavenging activity when sighted. Additionally, she suggested that staff uphold
the status quo for the next three months and then revisit the issue.
Secretary Ooten concurred that CR&R and District staff collaborate to address
scavenging issues. He asked if the lockable carts are still being provided by the
District.
Lawrence Jones, CR&R, commented that lockable carts are still available.
Additionally, he noted that CR&R drivers would not be able to provide
scavenging information, as scavenging often takes place before trash collection.
President Scheafer requested that further information regarding scavenging be
provided at the January Board Meeting.
Secretary Ooten suggested that the District educate the public regarding the
District's ordinance in the quarterly newsletter.
The Board of Directors directed staff to bring program details to the January
Board Meeting. There were no further questions or comments and the report was
received.
Discussion: 4. Trash Carts Stored in Alleys Update
Recommendation: That the Board of Directors provide feedback for staff.
Mr. Carroll provided report details and presented photos of trash carts in the
right-of-way.
Discussion followed regarding collaborating with the City of Costa Mesa to
address alley issues.
Secretary Ooten suggested that the issue be placed on the agenda for a future
Liaison Committee Meeting.
Vice President Perry suggested a one-on-one meeting with City of Costa Mesa
staff.
The Board of Directors directed staff to report back with more information. There
were no further questions or comments and the report was received.
Receive and File: 5. Household Hazardous Waste Collection Event - Final Report
Recommendation: That the Board of Directors receive and file the report.
Gina Terraneo, Management Analyst I, provided report details regarding the
November 5, 2016 Household Hazardous Waste (HHW) Collection Event. She
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MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD DECEMBER 13, 2016
noted that a total of 25,154 pounds of HHW was collected, which is a 25%
increase in collection from the District's 2014 event.
Secretary Ooten suggested that the District advertise the event through the
Costa Mesa Minute in the future.
The Board of Directors received the report and there were no further questions or
discussion.
Receive and File: 6. District Website Enhancements
Recommendation: That the Board of Directors receive and file the report.
Ms. Terraneo provided report details and shared website enhancements.
President Scheafer opened public comments.
Mr. Mosher provided comments concerning finding information about past and
future Board Meetings on the District's website.
The Board of Directors received the report and there were no further questions or
discussion.
Discussion: 7. Shared Services
Recommendation: That the Board of Directors provide feedback for staff.
Mr. Carroll provided report details regarding shared services.
Secretary Ooten suggested discussing shared services with the City of Costa
Mesa. He indicated that he would support assisting the City of Costa Mesa and
Mesa Water District by providing the use of the District's vactor truck.
President Scheafer noted the importance of sharing the message that the District
is in favor of shared services, as long as all stake holders are involved. He
opened public comments.
Mr. Mosher commented concerning the importance of providing accurate cost
savings of shared services.
The Board of Directors directed Mr. Carroll to reach out to the City of Costa Mesa
and Mesa Water District to discuss potential shared services.
Director Ferryman indicated concern that the District should not rush into shared
services with Mesa Water District.
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MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD DECEMBER 13,2016
Vice President Perry noted that he would prefer to wait until January 2017 to
contact the City of Costa Mesa and Mesa Water District.
Assistant Secretary Schafer and Secretary Ooten indicated agreement to wait
until January 2017.
The Board of Directors directed staff to hold off on contacting the City of Costa
Mesa and Mesa Water District concerning shared services until January
2017. There were no further questions or comments and the report was received.
Discussion: 8. Engineering Technician
Recommendation: That the Board of Directors provide feedback for staff.
Dyana Bojarski, Management Analyst II, provided report details.
Discussion followed regarding the proposed average minimum annual salary and
qualifications for the Engineering Technician position.
The Board of Directors directed staff to move forward with the average annual
salary range for the Engineering Technician classification and bring the item back
to the December 22, 2016 Board of Directors meeting. There were no further
questions or comments and the report was received.
C. ORAL COMMUNICATIONS & DIRECTOR COMMENTS
Procedural: 1. Oral Communications & Director Comments
President Scheafer requested that District Clerk, Noelani Middenway, inform the
Board of Directors of their certification needs. He also requested that staff invite
Mike Carey of Orange Coast College (OCC) to provide an update regarding the
OCC Recycling Center at a future Study Session. Lastly, he discussed
correspondence sent by Board President Temianka of Mesa Water District.
Director Ferryman requested that the District's response to Mesa Water District
include mention of their violation of the judge's order to not include specific
language in their public outreach and campaigning materials.
Secretary Ooten requested that Mr. Carroll contact the City of Costa Mesa and
Mesa Water District to confirm whether or not the Liaison Committee Meeting
would take place on December 16, 2016.
Discussion followed regarding the recruitment for the Management Analyst I
position.
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MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD DECEMBER 13, 2016
Director Ferryman shared the idea of building self-cleaning cisoutdo.oor restrooms for
public use in Costa Mesa, similar to those used in San
Franc
D. CLOSING ITEMS
Procedural: 1. Adjournment
President Scheafer adjourned the meeting at 11:39 A.M.
Mi ael Schea' s r
Arlene Schafer President
Secretary