2016_04_28_board
Costa Mesa Sanitary District
... an Independent Special District
AGENDA
Michael Scheafer
President
Arthur Perry
Vice President
Robert Ooten
Secretary
Arlene Schafer
Assistant Secretary
James Ferryman
Director
Public Comments. Any member of the public may address the Board. Speakers on
agenda items should identify themselves to the Deputy Clerk before the meeting so that
their input can be provided at the time the item is considered. Speakers on non-agenda
items will be heard under Public Comments. Pursuant to State law, the Board may not
discuss or take action on non-agenda items except under special circumstances.
Speakers must limit their remarks to three minutes or as decided upon by the Presiding
Officer. The Presiding Officer reserves the right to declare any speaker out of order.
Obtaining Agenda Materials: The public is entitled to copies of all documents that are
made part of the agenda packet. If any document or other writing pertaining to an
agenda item is distributed to all or a majority of the Board after the packet is prepared, a
copy of that writing may be obtained at the District offices at 628 W. 19th Street, Costa
Mesa, California. The Deputy Clerk of the District may be contacted at (949) 645-8400.
In Compliance with ADA: Contact Noelani Middenway, (949) 645-8400, 48 hours prior
to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
BOARD OF DIRECTORS REGULAR MEETING
628 W. 19TH STREET, COSTA MESA, CA 92627
Thursday, April 28, 2016
5:30 PM
I.CALL TO ORDER
II.PLEDGE OF ALLEGIANCE
III.INVOCATION
IV.ROLL CALL
(If absences occur, consider whether to deem those absences excused based on
facts presented for the absence - such determination shall be the permission
required by law.)
V.Ceremonial Matters and Presentations
VI.Announcement of Late Communications
NOTE: Unless directed otherwise by the Board of Directors, all actions shall be
based on/memorialized by the latest document submitted as a late communication.
VII.PUBLIC COMMENTS
This time has been set aside for persons in the audience to make comments on
items within the subject matter jurisdiction of the Costa Mesa Sanitary District that
are not listed on this agenda. Members of the public will have the opportunity to
address the Board of Directors about all other items on this agenda at the time
those items are considered. Under the provisions of the Brown Act, the Board of
Directors is prohibited from taking action on oral requests but may refer the matter
to staff or to a subsequent meeting. The Board of Directors will respond after
public comment has been received. Please state your name. Each speaker will be
limited to four (4) continuous minutes.
VIII.CONSENT CALENDAR
All matters listed on the consent calendar are considered to be routine and may be
acted upon by one motion after public comment has been received. Only Board of
Directors may pull an item for discussion. Reading of resolutions is waived and
they will be adopted and numbered. Now is the time for those in the audience who
wish to speak to items listed on the consent calendar. Each speaker will be limited
to four (4) continuous minutes of comment on the consent calendar as a whole.
1.Board of Directors Study Session Meeting Minutes of March 8, 2016
Recommendation: That the Board of Directors approve and file.
2.Board of Directors Regular Meeting Minutes of March 24, 2016
Recommendation: That the Board of Directors approve and file.
3.Occupancy Report and Payment to CR&R Environmental Services
Recommendation: That the Board of Directors:
1. The Board of Directors accepts the occupancy count as presented using
22,372 as the correct number of active units.
2. The Board of Directors directs staff to prepare a warrant to CR&R
Environmental Services for March 2016 collection based on this occupancy
report so long as the contractor fulfills the obligations of the agreement. Said
payment in the amount of $219,142.69 to be ratified in the April 2016 warrant
list.
4.Contract Payment to CR&R Environmental Services for Recycling &
Disposal Services
Recommendation: That the Board of Directors directs staff to prepare a
warrant to CR&R Environmental Services in the amount of $194,382.93 for
March 2016 recycling and disposal services to be ratified in the April 2016
warrant register.
5.Adoption of a Warrant Resolution No. CMSD 2016-10 Approving District
Warrant Registers
Recommendation: That the Board of Directors adopt Warrant Resolution No.
CMSD 2016-10 approving District warrants for the Month of March 2016 in
the amount of $939,634.27.
6.Payroll Transparency Disclosure for March 2016
Recommendation: That the Board of Directors approve and file.
7.Directors’ Compensation and Reimbursement of Expenses
Recommendation: That the Board of Directors approve the following:
a. Directors’ compensation for the month of March 2016; and
b. Directors’ reimbursement of expenses for the month of March 2016.
8.Sewer Lateral Assistance Program (SLAP) Update
Recommendation: That the Board of Directors approve and file.
------------------------------- END OF CONSENT CALENDAR-------------------------------
IX.PUBLIC HEARINGS
X.GENERAL MANAGER
9.Art Wraps for Wastewater Pump Station Control Panels
Recommendation: That the Board of Directors approves the
recommendation from the Ad Hoc Committee and appropriate $7,300 from
the Wastewater Contingency Fund to support this program.
10.Extension and Amendment to Employee Lending Agreement with Orange
County Sanitation District (OCSD)
Recommendation: That the Board of Directors approves the Agreement
allowing OCSD staff to service as CMSD’s Alternate District Engineer.
11.FY 2015-16 Budget Review – Third Quarter
Recommendation: That the Board of Directors receive and file the report.
12.Third Quarter FY 2015-20 Strategic Plan Report
Recommendation: That the Board of Directors receive and file the report.
13.City of Newport Beach Encroachment Agreement for Emergency Generator
at 23rd Street Pump Station
Recommendation: That the Board of Directors approve the Encroachment
Agreement.
XI.ENGINEER'S REPORTS
14.Project Status Report
Recommendation: That the Board of Directors receive and file the report.
15.Conflict of Interest Report
Nothing to Report at this time.
16.Project #311 Sewer Manhole Surface Repair Program – Phase II –
Acceptance of Improvements
Recommendation: That the Board of Directors approves the following action:
1. Accept improvements as completed and file a Notice of Completion.
2. Authorize payment of 5% retention 35 days after Notice of Completion is
recorded.
3. Exonerate Labor and Material Bond 35 days after Notice of Completion is
recorded and exonerate Faithful Performance Bond one year after Notice of
Completion is recorded.
XII.TREASURER'S REPORTS
17.Resolution No. 2016-880 – Intent to Lease-Purchase Financing
Recommendation: That the Board of Directors adopt Resolution No. 2016-
880 authorizing the execution and delivery of an installment sale agreement,
and authorizing and directing certain actions in connection with the acquisition
of an administrative facility.
18.Investment Report for the Month of March 2016
Recommendation: That the Board of Directors approves the Investment
Report for the month of March 2016.
XIII.ATTORNEY'S REPORTS
XIV.LOCAL MEETINGS
In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given
by a Director for any meeting for which expense reimbursement of any kind is
provided. Note: For meetings for which the per diem compensation is sought, the
Operations Code provides that such compensation is authorized for each day's
service rendered as a Director at the request of the Board (not to exceed six days
in one month), and certain meetings are specified as being eligible as set forth in
District Operations Code 3.01.030. For meetings not so listed, the Board must
approve the service for it to be eligible for the per day compensation.)
A. Orange County Sanitation District (OCSD) - (Director Ferryman)
Recommendation: That the Board of Directors accepts oral report.
B.Santa Ana River Flood Protection Agency (SARFPA) - (Vice President
Perry)
Recommendation: That the Board of Directors accepts oral report.
C.Independent Special Districts of Orange County (ISDOC) - (President
Scheafer)
Recommendation: That the Board of Directors accepts oral report.
D.California Special Districts Association (CSDA) - (Assistant Secretary
Schafer)
Recommendation: That the Board of Directors accepts oral report.
E.Special District Risk Management Authority (SDRMA) - (President Scheafer)
Recommendation: That the Board of Directors accepts oral report.
F.Other Meetings Qualifying for Reimbursement under CMSD Ordinance No.
55, Operations Code Section 3.01.030
Recommendation: That the Board of Directors accepts oral report.
XV.OLD BUSINESS
XVI.NEW BUSINESS
XVII.ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
XVIII.ADJOURN TO CLOSED SESSION
19.Discuss litigation with legal counsel pursuant to Government Code Section
54956.9:
Costa Mesa Sanitary District v. Santa Ana Regional Water Quality Control
Board, OCSC #_______.
20.Conference with Real Property Negotiators
Property: 628 W. 19th Avenue, Costa Mesa
Agency Negotiators: Scott Carroll and Jack Faris
Negotiating Parties:
1. Daniel Webb, MacJones Holdings LLC;
2. Mohammad Gharavi Ghouchani;
3. Livia de los Rios
4. Peter J. Shea
Under Negotiation: Price and terms of payment
XIX.RECONVENE TO OPEN SESSION
XX.ADJOURNMENT
UPCOMING CMSD AND COMMUNITY EVENTS AND ACTIVITIES
•Costa Mesa Community Run - April 23, 2016 from 6:30 am to 12:00 pm at
Estancia High School, 2323 Placentia Avenue
•Action Arts in the Park - May 14, 2016 from 2:00 pm to 6:00 pm at TeWinkle
Park, 970 Arlington Drive
•Art Exhibit by Eva Malhotra - April 4 through May 4, 2016 at Newport Beach
Central Library, 1000 Avocado Avenue
•Artist Reception: Eva Malhotra - April 30, 2016 from 2:00 pm to 5:00 pm at
Newport Beach Central Library, Friends Room, 1000 Avocado Avenue
•Sunday Musicale at Central Library: Orange County Guitar Orchestra - May
15, 2016 from 3:00 pm to 4:00 pm at Newport Beach Central Library, 1000
Avocado Avenue
•Large Item Pick Up – Contact CR&R at (949) 646-4617 to schedule a free
large item pick up (up to 10 items per service call, three times per year)
Costa Mesa Sanitary District
... an Independent Special District
Board of Directors Study Session Meeting Minutes of March 8, 2016
Item Number:1.
Recommendation/Notes:
Recommendation: That the Board of Directors approve and file.
ATTACHMENTS:
Description Type
Board of Directors Study Session Meeting Minutes of March 8, 2016 Cover Memo
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS STUDY SESSION
MARCH 8, 2016
______________________________________________________________________
CALL TO ORDER
The Board of Directors of the Costa Mesa
Sanitary District met in study session on
March 8, 2016 at 9:30 A.M. at 628 W. 19th
Street, Costa Mesa, CA 92627.
ROLL CALL
DIRECTORS PRESENT:
DIRECTORS ABSENT:
Arthur Perry, Robert Ooten, Arlene Schafer,
James Ferryman
Micheal Scheafer
STAFF PRESENT: Scott Carroll, General Manager; Robin
Hamers, District Engineer; Noelani
Middenway, District Clerk; Wendy Davis,
Finance Manager; Elizabeth Pham,
Management Analyst II; Gina Terraneo,
Management Analyst I; Ed Roberts, Code
Enforcement Officer.
OTHERS PRESENT:
Dean Ruffridge, CR&R; Judith Marquez,
Innovare Environmental; Jim Mosher,
Resident.
PUBLIC COMMENTS
Vice President Perry invited members of the public to address the Board of Directors.
Judith Marquez of Innovare Environmental provided commentary regarding programs
and services she provides and suggested a Supplemental Environmental Project (SEP),
fund similar programs and services in Costa Mesa.
Discussion followed regarding having a SEP presentation at a future study session.
Assistant Secretary Schafer requested to know the District’s pending fine from the State
Water Resources Control Board (SWRCB) before discussing the SEP.
COSTA MESA SANITARY DISTRICT PAGE 2
MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD MARCH 8, 2016
______________________________________________________________________
ITEMS OF STUDY
1. Organics Recycling Tonnages – FY2015-16
Recommendation: That the Board of Directors receive and file the report.
Management Analyst II, Elizabeth Pham, provided report details. She noted that
the Organics Recycling tonnage for the month of February 2016 was 609.86 tons.
Director Ferryman requested to know when CR&R’s Anaerobic Digestion Facility
will open.
Dean Ruffridge of CR&R shared that the facility will open on April 8, 2016.
2. Code Enforcement Officer Report – February 2016
Recommendation: That the Board of Directors receive and file the report.
Code Enforcement Officer, Ed Roberts, presented report details. He noted that
there were 9 scavenging investigations and 70 cases of trash container
enforcement during the month of February 2016.
Scott Carroll, General Manager, added that since the development of the
“GoCMSD” public reporting application, the number of reported issues has
increased drastically. He then provided a brief overview of the reporting and case
resolution process.
Vice President Perry noted that the District was awarded Collection System of the
Year (0-249 miles) for 2015 by California Water Environment Association (CWEA).
Secretary Ooten shared that he was present for the announcement of the award.
3. Cleaning Automated Refuse/Organics Carts
Recommendation: That the Board of Directors give staff direction.
Scott Carroll, General Manager, presented three options for residents who wish to
clean their organics recycling carts: hosing off the cart over a lawn, requesting the
cart to be replaced with a clean cart by CR&R (if the cart is too dirty to clean), and
hiring a private vendor to clean the cart regularly. Mr. Carroll noted that staff
recommends that residents request their carts to be replaced with a clean cart, as it
is the easiest and most affordable option.
Assistant Secretary Schafer requested to know how often a resident can have an
organics cart replaced.
Dean Ruffridge of CR&R noted that a cart can be replaced no more than once a
year.
COSTA MESA SANITARY DISTRICT PAGE 3
MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD MARCH 8, 2016
______________________________________________________________________
Discussion followed regarding publicizing the use of compostable bags in the
District’s upcoming Summer Newsletter.
4. Capital Improvement Projects (CIP) Update
Recommendation: That the Board of Directors receive and file the report.
Scott Carroll, General Manager, provided updates regarding Project #196-C.
District Engineer, Rob Hamers, provided updates regarding each of the following
capital improvement projects: #200-B Harbor Force Main Rehabilitation, #202
Elden Pump Station Piping and Valve Replacement, #310 Indus Sewer and
Manhole Rehabilitation, #311 Manhole Surface Repair Program (Phase II), #312
Aviemore Pump Station Upgrades, #200-C South Coast Plaza Force Main
Rehabilitation, and #101 Westside Pump Station Abandonment. Mr. Hamers
played a brief video demonstrating the process and technology behind horizontal
directional drilling. Lastly, he provided an overview of upcoming capital
improvement projects to be completed in the next five years, including the Victoria
Force Main Rehabilitation, the Wastewater Pipeline Rehabilitation (Grade 5), the
Gisler Force Main Rehabilitation, the Elden Force Main Rehabilitation, the Iowa
Force Main Rehabilitation, the 21st Street Force Main Rehabilitation, and the
Rehabilitation of Brick Manholes.
Discussion followed regarding the $7 million cost associated with Project #101
Westside Pump Station Abandonment.
Jim Mosher, a member of the public, provided commentary regarding the size and
visibility of the generator enclosure built for Project #196-C Generator at 23rd Street
Pump Station. Additionally, he requested to know if the District complied with
appropriate permitting and notification procedures through the City of Newport
Beach.
Mr. Carroll noted that the enclosure was built precisely according to the requests
and requirements of the City of Newport Beach.
Mr. Hamers added that the enclosure was built to be as small as possible within
the City of Newport Beach’s requirements. He noted that after construction is
complete, the enclosure will be partially underground, surrounded by landscaping,
and that the structure can be painted.
Discussion followed regarding the intended paint color of the enclosure, coastal
development permits, and public notifications for construction in the public right-of-
way.
COSTA MESA SANITARY DISTRICT PAGE 4
MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD MARCH 8, 2016
______________________________________________________________________
5. Future Study Session Items
Recommendation: That the Board of Directors provide staff with direction
on items to be placed on future study session agendas.
Assistant Secretary Schafer requested a future study session discussion regarding
the Arlington Drive Bioswale project.
Scott Carroll, General Manger, noted that the District is not involved in the
Bioswale project.
Vice President Perry requested a future study session report regarding the findings
of the Policy Review Ad Hoc Committee.
Director Ferryman suggested that the District promote the opening of CR&R’s
Anaerobic Digestion Facility and promote tours of the facility.
Secretary Ooten suggested that the Summer Newsletter feature a chart that shows
District’s historical solid waste rates and discusses the upcoming rate increase.
Discussion followed regarding placing a SEP update on a future study session
agenda.
ORAL COMMUNICATIONS - None
ADJOURNMENT
There being no further business to come before the Board, Vice President Perry
adjourned the meeting at 10:58 A.M.
_________________________ _________________________
Robert Ooten Michael Scheafer
Secretary President
Costa Mesa Sanitary District
... an Independent Special District
Board of Directors Regular Meeting Minutes of March 24, 2016
Item Number:2.
Recommendation/Notes:
Recommendation: That the Board of Directors approve and file.
ATTACHMENTS:
Description Type
Board of Directors Regular Meeting Minutes of March 24, 2016 Cover Memo
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
MARCH 24, 2016
______________________________________________________________________
CALL TO ORDER
The Board of Directors of the Costa Mesa
Sanitary District met in regular session on
March 24, 2016 at 5:30 P.M. at 628 W. 19th
Street, Costa Mesa.
PLEDGE OF
ALLEGIANCE
INVOCATION
ROLL CALL
DIRECTORS PRESENT:
DIRECTORS ABSENT:
President Scheafer led the Pledge of
Allegiance.
President Scheafer led the Invocation.
Michael Scheafer, Robert Ooten, Arlene
Schafer, James Ferryman
Arthur Perry
STAFF PRESENT: Scott Carroll, General Manager; Alan Burns,
District Counsel; Robin Hamers, District
Engineer; Wendy Davis, Finance Manager;
Marc Davis, District Treasurer; and Noelani
Middenway, District Clerk.
OTHERS PRESENT:
Jim Mosher, resident.
CEREMONIAL MATTERS AND PRESENTATIONS
Resolution No. 2016-878 – Proclamation recognizing Mesa Water District for
successfully reaching the conservation goal of reducing its service area’s potable water
use by 20%.
President Scheafer introduced Resolution No. 2016-878.
Secretary Ooten made a motion to approve Resolution No. 2016-878. Director
Ferryman seconded the motion, which passed unanimously with a 4-0 vote with Vice
President Perry not present.
COSTA MESA SANITARY DISTRICT PAGE 2
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD MARCH 24, 2016
______________________________________________________________________
Discussion followed regarding the date that the proclamation will be presented.
ANNOUNCEMENT OF LATE COMMUNICATIONS – NONE
District Counsel, Alan Burns, noted a non-substantive revision to the staff report for Item
22 regarding Ordinance No. 112.
PUBLIC COMMENTS – NONE
CONSENT CALENDAR
1. Board of Directors Study Session
Meeting Minutes of February 9,
2016
2. Board of Directors Special Meeting
Minutes of February 22, 2016
3. Board of Directors Regular Meeting
Minutes of February 25, 2016
4. Occupancy Report and Payment to
CR&R Environmental Services
5. Contract Payment to CR&R
Environmental Services for
Recycling & Disposal Services
6. Adoption of Warrant Resolution No.
CMSD 2016-09 Approving District
Warrant Registers
7. Payroll Transparency Disclosure for
February 2016
The Board of Directors Study Session
Meeting Minutes of February 9, 2016 was
approved as presented.
The Board of Directors Special Meeting
Minutes of February 22, 2016 was
approved as presented.
Assistant Secretary Schafer pulled this
item for discussion.
The Board of Directors accepted the
occupancy count as presented using
22,153 as the correct number of active
units and directed staff to prepare a
warrant to CR&R Environmental Services
in the amount of $216,997.50 to be ratified
in the March 2016 warrant list, for
February 2016 collection.
The Board of Directors approved payment
to CR&R Environmental Services in the
amount of $169,124.90 for recycling and
disposal services for the month of March
2016.
The Board of Directors adopted Warrant
Resolution No. CMSD 2016-09 approving
District warrants for the month of February
2016 in the amount of $1,284,611.64.
The Board of Directors approved the
Payroll Transparency Disclosure for
February 2016 as presented.
COSTA MESA SANITARY DISTRICT PAGE 3
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD MARCH 24, 2016
______________________________________________________________________
8. Directors’ Compensation and
Reimbursement of Expenses
9. Sewer Lateral Assistance Program
(SLAP) Update
10. Investment Report for the Month of
February 2016.
The Board of Directors approved the
Directors’ Compensation and
Reimbursement of Expenses for February
2016 as presented.
The Board of Directors approved the SLAP
report as presented.
The Board of Directors approved the
Investment Report for the month of
February 2016 as presented.
Assistant Secretary Schafer made a motion to approve the Consent Calendar, omitting
Item 3 because she was not present for the February 25, 2016 Board Meeting. Director
Ferryman seconded the motion, which passed unanimously with a 4-0 vote with Vice
President Perry not present.
Secretary Ooten made a motion to approve Item 3. Director Ferryman seconded the
motion, which passed with a 3-0-1 vote with Assistant Secretary Schafer abstaining and
Vice President Perry not present.
END OF CONSENT CALENDAR
PUBLIC HEARINGS – NONE
GENERAL MANAGER’S REPORTS
11. Refund of Sanitary Assessment – 975 W. 18th Street
Recommendation: That the Board of Directors approve a refund in the amount of
$13,259.49.
Scott Carroll, General Manager, presented the staff recommendation and noted that the
Board of Directors may change the approved refund amount to a smaller amount.
Finance Manager, Wendy Davis, provided report details. Ms. Davis noted that 975 W.
18th Street is a paved lot with no sewer or water hook-ups that has been charged an
industrial wastewater rate since the property owner’s purchase of the lot.
Discussion followed regarding the property owner’s claim that he has called the District
many times over the years, as well as the District’s refund policy.
District Counsel, Alan Burns, noted that the District has an ordinance that states that
there is a 180 day statute of limitation for refunds of the current year’s property tax
charge. Mr. Burns expressed concern that the District might set a precedent by
COSTA MESA SANITARY DISTRICT PAGE 4
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD MARCH 24, 2016
______________________________________________________________________
refunding the property owner and noted that the District has a legal right to deny the
refund request.
Secretary Ooten made a motion to approve the refund in the amount of $13,259.49.
Director Ferryman seconded the motion.
Assistant Secretary Schafer made a motion to continue the item for the purpose of
obtaining more information on similar cases, which died for lack of a second.
The original motion to approve the refund in the amount of $13,259.49 passed with a 3-
1 vote with Vice President Perry not present.
12. Conflict of Interest Code Biennial Review
Recommendation: That the Board of Directors adopts Resolution No. 2016-
879 Amending Exhibit A (The Appendix) to the Costa Mesa Sanitary District
Conflict of Interest Code to Add a New Position and Make other Clarifying
Changes in the Listing of Designated Employees.
District Clerk, Noelani Middenway, provided report details regarding the District
positions that are required to file a Conflict of Interest form annually. She noted that
changes were made to Exhibit A, including a change from the Office Manager title to the
District Clerk title, the addition of the Finance Manager and the Wastewater
Superintendent positions, and the elimination of the Operations Manager and
Management Analyst positions as being required conflict of interest filers.
Assistant Secretary Schafer made a motion to approve the adoption of Resolution
No. 2016-879. Secretary Ooten seconded the motion, which passed unanimously
with a 4-0 vote with Vice President Perry not present.
13. Contract Administration and Inspection Services for Three Sewer Capital
Improvement Projects
Recommendation: That the Board of Directors receive and file this report. The
General Manager is approving the contract administration and inspection
services proposal from Robin B. Hamers & Associates (RBH) for all three
projects totaling $52,640. RBH will perform said services under his existing
contract with the District.
Scott Carroll, General Manager, shared that if the Board of Directors approves Items 18,
19, and 20, he will approve the contract administration and inspection services proposal
of $52,640 for RBH. Mr. Carroll noted that the industry standard for contract
administration and inspection services is about 10% of the project cost, and RBH’s
proposal is below 10% of the project cost.
There were no further questions or discussion and the report was received.
COSTA MESA SANITARY DISTRICT PAGE 5
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD MARCH 24, 2016
______________________________________________________________________
14. 290 Paularino Avenue – Building Upgrade Budget
Recommendation: That the Board of Directors receive and file this report.
Scott Carroll, General Manager, presented updates regarding the 290 Paularino
building upgrade budget. He noted that courtesy bids will come in on April 1st and a
Special Meeting will likely take place in the first week of April to discuss the budget.
Discussion followed regarding the anticipated closing date in April and the goal of
relocating to the new building by October 2016.
There were no further questions or discussion and the report was received.
15. CMSD Contribution Program Application – Costa Mesa Foundation Concerts in
the Park
Recommendation: That the Board of Directors accepts the application from the
Costa Mesa Foundation and approve a monetary contribution of $2,500.
Scott Carroll, General Manager, presented a contribution application from the Costa
Mesa Foundation requesting a monetary contribution of $2,500. Mr. Carroll noted that
the District contributed $2,500 for last year’s events. Additionally, the District will have
the opportunity to hold a booth at all 4 events in July 2016.
Assistant Secretary Schafer made a motion to approve the contribution of $2,500.
Secretary Ooten seconded the motion, which passed unanimously with a 4-0 vote with
Vice President Perry not present.
ENGINEER’S REPORTS
16. Project Status Report
Recommendation: That the Board of Directors receive and file the report.
District Engineer, Robin Hamers, presented the Project Status Report.
There were no questions or discussion and the report was received.
17. Conflict of Interest Report
Nothing to report at this time.
There were no questions or discussion.
18. Project #200-B Harbor Force Main Rehabilitation Bid Opening and Award of
Contract
Recommendation: That the Board of Directors approve the following:
COSTA MESA SANITARY DISTRICT PAGE 6
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD MARCH 24, 2016
______________________________________________________________________
1. Award a contract to the lowest responsive and responsible bidder, GCI
Construction, in the amount of $247,720; and
2. A contingency budget of 10% of construction cost in the amount of
$24,772.
District Engineer, Robin Hamers, presented the report details for Project #200-B. Mr.
Hamers noted that the bids for Projects #200-B, 202, and 310 came significantly below
the engineer’s estimates.
Secretary Ooten made a motion to award the contract to GCI Construction in the
amount of $247,720 with a contingency budget of 10% of construction cost in the
amount of $24,772. Assistant Secretary Schafer seconded the motion, which passed
unanimously with a 4-0 vote with Vice President Perry not present.
19. Project No. 202 Elden Pump Station Valves & Piping Replacement Bid Opening
and Award of Contract
Recommendation: That the Board of Directors approve the following:
1. Award a contract to the lowest responsive and responsible bidder, GCI
Construction, in the amount of $259,300; and
2. A contingency budget of 10% of construction cost in the amount of
$25,930.
District Engineer, Robin Hamers, presented the report details.
Secretary Ooten made a motion to award the contract to GCI Construction in the
amount of $259,300 with a contingency budget of 10% of construction cost in the
amount of $25,930. Assistant Secretary Schafer seconded the motion, which passed
unanimously with a 4-0 vote with Vice President Perry not present.
20. Project No. 310 Indus Sewer & Manhole Rehabilitation Bid Opening and Award
of Contract
Recommendation: That the Board of Directors approve the following:
1. Award a contract to the lowest responsive and responsible bidder,
Insituform Technologies, LLC, in the amount of $218,458;
2. A contingency budget of 10% of construction cost in the amount of
$21,846; and
3. An additional contingency of $12,000 for the installation of a cured-in-
place liner in the existing manhole in the back yard of 2321 Mesa
Drive. Increase the General Manager’s authority for authorization of extra
work to include $21,846 + $12,000 for a total of $33,846.
District Engineer, Robin Hamers, presented the report details.
COSTA MESA SANITARY DISTRICT PAGE 7
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD MARCH 24, 2016
______________________________________________________________________
Assistant Secretary Schafer made a motion to award the contract to Insituform in the
amount of $218,458 with a contingency budget of 10% of construction cost in the
amount of $21,846 and an additional contingency of $12,000. Director Ferryman
seconded the motion, which passed unanimously with a 4-0 vote with Vice President
Perry not present.
TREASURER’S REPORTS - NONE
ATTORNEY’S REPORTS
21. General Manager’s Agreement and 2016 Performance Goals
Recommendation: That the Board of Directors approves the General Manager’s
Agreement and his 2016 Performance Goals.
District Counsel, Alan Burns, presented the General Manager’s Agreement and his
2016 Performance Goals.
Assistant Secretary Schafer made a motion to approve the General Manager’s
Agreement and his 2016 Performance Goals. Director Ferryman seconded the motion,
which passed unanimously with a 4-0 vote with Vice President Perry not present.
22. Ordinance No. 112 – Revising CMSD Operations Code Section 6.04.060
(Insurance, Bonding and License Status)
Recommendation: That the Board of Directors adopt Ordinance No. 112 making
changes to the sewer permit process and the District’s requirements.
District Counsel, Alan Burns, presented the revision to the Operations Code Section
6.04.060. He noted that the District requires staff to verify the license status of
contractors who seek sewer permits. Additionally, the revision notes that contractors
that seek to work in the public right-of-way are required to have proper insurance to
obtain a sewer permit.
Secretary Ooten made a motion to adopt Ordinance No. 112. Director Ferryman
seconded the motion, which passed unanimously with a 4-0 vote with Vice President
Perry not present.
LOCAL MEETINGS
A. Orange County Sanitation District (OCSD) – (Director Ferryman)
Recommendation: That the Board of Directors accepts oral report.
Director Ferryman provided an overview of the OCSD meeting. He noted that OCSD will
hire an engineering firm for support staff services for the next 7 years and the Rocky
Point Pump Station is in the process of being sold to Orange Coast College.
COSTA MESA SANITARY DISTRICT PAGE 8
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD MARCH 24, 2016
______________________________________________________________________
B. Santa Ana River Flood Protection Agency (SARFPA) – (Director Ferryman)
Recommendation: That the Board of Directors accepts oral report.
Director Ferryman provided an overview of the SARFPA meeting. He noted an increase
in funding for the Santa Ana River Flood Control Project and a delay in funding for the
Westminster Eastern Garden Grove Project.
C. Independent Special Districts of Orange County (ISDOC) – (President
Scheafer)
Recommendation: That the Board of Directors accepts oral report.
President Scheafer shared that he missed the ISDOC Executive Committee Meeting.
Assistant Secretary Schafer noted that ISDOC discussed future programs and
speakers.
D. California Special Districts Association (CSDA) - (Assistant Secretary
Schafer)
Recommendation: That the Board of Directors accepts oral report.
Assistant Secretary Schafer shared that CSDA Legislative Days are coming up in May
2016.
Discussion followed regarding bills that CSDA is tracking.
E. Special District Risk Management Authority (SDRMA) – (President Scheafer)
Recommendation: That the Board of Directors accepts oral report.
President Scheafer reported that there was no SDRMA meeting this month. He
provided a brief reminder of Safety/Claims Education Day on March 28-29, 2106 at the
Newport Beach Marriott Hotel and Spa.
F. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55,
Operations Code Section 3.01.030
Recommendation: That the Board of Directors accepts oral report.
Secretary Ooten noted that he went to the Water Advisory Committee of Orange County
(WACO) meeting on March 4, 2016.
OLD BUSINESS – NONE
NEW BUSINESS
23. CSDA Award – Board Member of the Year – Oral Report from Assistant
Secretary Schafer
COSTA MESA SANITARY DISTRICT PAGE 9
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD MARCH 24, 2016
______________________________________________________________________
CSDA Award – Board Member of the Year – Oral Report from Assistant
Secretary Schafer
Assistant Secretary Schafer noted that CSDA will be giving out a Board Member of the
Year Award and shared that she believes President Scheafer should be nominated.
Assistant Secretary Schafer made a motion to nominate President Scheafer for CSDA
Board Member of the Year. Director Ferryman seconded the motion, which passed
unanimously with a 4-0 vote with Vice President Perry not present.
ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
President Scheafer commended Scott Carroll on the article he wrote, entitled “Special
Districts Are Focused Governments, Not Shadow Governments,” and congratulated
Wastewater Superintendent, Steve Cano, on his appointment to the Santa Ana River
Basin Section (SARBS) Board of Directors.
Assistant Secretary Schafer noted that the District was awarded 2015 Collection
System of the Year by SARBS.
Secretary Ooten noted that the Costa Mesa Community Run has a “hero” theme this
year and suggested the District feature the Sewer Slayer at its booth.
ADJOURN TO CLOSED SESSION
24. Discuss litigation with legal counsel pursuant to Government Code Section
54956.9:
(a) In regards to existing/anticipated litigation entitled
Costa Mesa Sanitary District – Santa Ana Regional Water
Quality Control Board Complaint No. R8-2015-0025.
(b) Anticipated litigation – significant exposure to
litigation pursuant to Government Code 5456.9(d)(2),(e)(1)
[Number of potential cases: 1]
President Scheafer adjourned to closed session at 6:33 P.M.
RECONVENE TO OPEN SESSION
President Scheafer reconvened to open session at 6:41 P.M. President Scheafer
indicated that there was no action to report from the closed session meeting.
ADJOURNMENT
COSTA MESA SANITARY DISTRICT PAGE 10
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD MARCH 24, 2016
______________________________________________________________________
There being no further business to come before the Board, President Scheafer
adjourned the meeting at 6:41 P.M.
_________________________ _________________________
Robert Ooten Michael Scheafer
Secretary President
Costa Mesa Sanitary District
... an Independent Special District
Occupancy Report and Payment to CR&R Environmental Services
Item Number:3.
Recommendation/Notes:
Recommendation: That the Board of Directors:
1. The Board of Directors accepts the occupancy count as presented using 22,372 as the
correct number of active units.
2. The Board of Directors directs staff to prepare a warrant to CR&R Environmental
Services for March 2016 collection based on this occupancy report so long as the contractor
fulfills the obligations of the agreement. Said payment in the amount of $219,142.69 to be
ratified in the April 2016 warrant list.
ATTACHMENTS:
Description Type
Occupancy Report and Payment to CR&R Environmental Services Cover Memo
Protecting our community's health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Costa Mesa Sanitary District
….an Independent Special District
Memorandum
To: Board of Directors
Via: Scott Carroll, General Manager
From: Elizabeth Pham, Management Analyst II
Date: April 21, 2016
Subject: OCCUPANCY REPORT AND PAYMENT TO CR&R ENVIRONMENTAL
SERVICES
Summary
The total occupancy count for March 2016 billing is 22,372, with two hundred and
nineteen accounts added since the last billing period.
Staff Recommendation
Staff recommends the following:
1. The Board of Directors accepts the occupancy count as presented using
22,372 as the correct number of active units.
2. The Board of Directors directs staff to prepare a warrant to CR&R
Environmental Services for March 2016 collection based on this
occupancy report so long as the contractor fulfills the obligations of the
agreement. Said payment in the amount of $219,142.69 to be ratified in
the April 2016 warrant list.
The payment calculation is based on the following:
District Current Rate for March of 2016:
22,372 x $9.7954 = $219,142.69
Attachments:
A. March 2016 Occupancy Report
Costa Mesa Sanitary DistrictOccupancy Report
March 2016
Total Accounts 22,372
35 Gallon Waste Carts 1051
60 Gallon Waste Carts 29601
90 Gallon Waste Carts 14635
35 Gallon Organic Carts 105
60 Gallon Organic Carts 19947
Total Carts 65,339
Cart Delivery Information/Start Standard Service Service Address Date Delivered
RESIDENT 268 PALMER 3/15/2016 60 GAL BARREL DELIVERY
RESIDENT 617 17TH 3/3/2016 60 GAL BARREL DELIVERY
RESIDENT 622 SEABRIGHT 3/15/2016 60 GAL BARREL DELIVERY
RESIDENT 148 MERCER 3/16/2016 60 GAL BARREL DELIVERY
RESIDENT 1631 LATITUDE SOUTH 3/23/2016 60 GAL BARREL DELIVERY
RESIDENT 2136 PALMILLA 3/24/2016 60 GAL BARREL DELIVERY
RESIDENT 628 SEABRIGHT 3/25/2016 60 GAL BARREL DELIVERY
RESIDENT 1273 WESTREEF 3/25/2016 60 GAL BARREL DELIVERY
RESIDENT 600 LAKEVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 601 LAKEVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 602 LAKEVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 603 LAKEVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 604 LAKEVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 605 LAKEVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 607 LAKEVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 609 LAKEVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 611 LAKEVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 613 LAKEVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 615 LAKEVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 617 LAKEVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 618 LAKEVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 619 LAKEVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 620 LAKEVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 621 LAKEVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 622 LAKEVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 623 LAKEVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 625 LAKEVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 627 LAKEVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 629 LAKEVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 630 LAKEVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 631 LAKEVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 632 LAKEVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 634 LAKEVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 636 LAKEVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 601 SEAVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 603 SEAVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 605 SEAVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 607 SEAVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 609 SEAVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 611 SEAVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 612 SEAVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 613 SEAVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 614 SEAVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 615 SEAVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 616 SEAVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 617 SEAVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 618 SEAVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 619 SEAVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 620 SEAVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 621 SEAVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 622 SEAVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 623 SEAVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 601 BROOKVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 603 BROOKVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 605 BROOKVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 607 BROOKVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 609 BROOKVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 611 BROOKVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 612 BROOKVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 613 BROOKVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 614 BROOKVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 615 BROOKVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 616 BROOKVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 617 BROOKVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 618 BROOKVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 619 BROOKVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 620 BROOKVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 621 BROOKVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 622 BROOKVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 623 BROOKVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 620 DANUBE 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 621 DANUBE 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 622 DANUBE 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 623 DANUBE 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 624 DANUBE 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 625 DANUBE 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 626 DANUBE 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 627 DANUBE 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 629 DANUBE 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 631 DANUBE 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 633 DANUBE 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 635 DANUBE 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 637 DANUBE 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 639 DANUBE 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 640 DANUBE 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 641 DANUBE 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 642 DANUBE 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 643 DANUBE 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 644 DANUBE 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 600 RHINE 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 602 RHINE 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 604 RHINE 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 606 RHINE 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 608 RHINE 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 609 RHINE 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 610 RHINE 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 611 RHINE 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 612 RHINE 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 613 RHINE 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 614 RHINE 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 615 RHINE 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 616 RHINE 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 617 RHINE 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 618 RHINE 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 620 RHINE 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 621 RHINE 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 622 RHINE 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 623 RHINE 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 624 RHINE 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 625 RHINE 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 626 RHINE 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 628 RHINE 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 630 RHINE 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 632 RHINE 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 633 RHINE 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 634 RHINE 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 635 RHINE 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 636 RHINE 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 637 RHINE 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 638 RHINE 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 639 RHINE 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 620 WHITNEY 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 621 WHITNEY 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 622 WHITNEY 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 623 WHITNEY 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 624 WHITNEY 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 625 WHITNEY 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 626 WHITNEY 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 627 WHITNEY 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 628 WHITNEY 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 629 WHITNEY 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 631 WHITNEY 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 633 WHITNEY 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 635 WHITNEY 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 637 WHITNEY 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 638 WHITNEY 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 639 WHITNEY 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 640 WHITNEY 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 641 WHITNEY 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 642 WHITNEY 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 600 THAMES 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 601 THAMES 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 602 THAMES 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 603 THAMES 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 604 THAMES 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 605 THAMES 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 606 THAMES 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 607 THAMES 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 608 THAMES 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 609 THAMES 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 610 THAMES 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 611 THAMES 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 612 THAMES 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 614 THAMES 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 616 THAMES 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 618 THAMES 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 620 THAMES 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 622 THAMES 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 600 SHASTA 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 601 SHASTA 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 602 SHASTA 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 603 SHASTA 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 604 SHASTA 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 605 SHASTA 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 606 SHASTA 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 607 SHASTA 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 608 SHASTA 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 609 SHASTA 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 610 SHASTA 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 611 SHASTA 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 612 SHASTA 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 613 SHASTA 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 614 SHASTA 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 616 SHASTA 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 617 SHASTA 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 618 SHASTA 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 619 SHASTA 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 620 SHASTA 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 621 SHASTA 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 622 SHASTA 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 624 SHASTA 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 626 SHASTA 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 627 SHASTA 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 628 SHASTA 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 629 SHASTA 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 630 SHASTA 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 631 SHASTA 3/25/2016 60 GAL BARREL DELIVERY
RESIDENT 632 SHASTA 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 600 LASSEN 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 601 LASSEN 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 602 LASSEN 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 603 LASSEN 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 604 LASSEN 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 605 LASSEN 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 606 LASSEN 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 607 LASSEN 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 608 LASSEN 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 609 LASSEN 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 611 LASSEN 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 600 RAINIER 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 601 RAINIER 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 602 RAINIER 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 603 RAINIER 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 604 RAINIER 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 605 RAINIER 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 606 RAINIER 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 607 RAINIER 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 608 RAINIER 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 609 RAINIER 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 624 SKYVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 625 SKYVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 626 SKYVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 627 SKYVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 628 SKYVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 629 SKYVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 630 SKYVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 631 SKYVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 632 SKYVIEW 3/25/2016 35 GAL BARREL DELIVERY
RESIDENT 633 SKYVIEW 3/25/2016 35 GAL BARREL DELIVERY
Costa Mesa Sanitary District
... an Independent Special District
Contract Payment to CR&R Environmental Services for Recycling & Disposal
Services
Item Number:4.
Recommendation/Notes:
Recommendation: That the Board of Directors directs staff to prepare a warrant to CR&R
Environmental Services in the amount of $194,382.93 for March 2016 recycling and disposal
services to be ratified in the April 2016 warrant register.
ATTACHMENTS:
Description Type
Contract Payment to CR&R Environmental Services for Recycling &
Disposal Services Cover Memo
Protecting our community's health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Costa Mesa Sanitary District
….an Independent Special District
Memorandum
To: Board of Directors
Via: Scott Carroll, General Manager
From: Elizabeth Pham, Management Analyst II
Date: April 21, 2016
Subject: Contract Payment to CR&R Environmental Services for Recycling & Disposal
Services
Summary
The Board of Directors approves payment to CR&R Environmental Services for recycling and
disposal services for the month of March 2016 as detailed below:
Staff Recommendation
That the Board of Directors directs staff to prepare a warrant to CR&R Environmental
Services in the amount of $194,382.93 for March 2016 recycling and disposal services
to be ratified in the April 2016 warrant register.
Costa Mesa Sanitary District
... an Independent Special District
Adoption of a Warrant Resolution No. CMSD 2016-10 Approving District Warrant
Registers
Item Number:5.
Recommendation/Notes:
Recommendation: That the Board of Directors adopt Warrant Resolution No. CMSD 2016-10
approving District warrants for the Month of March 2016 in the amount of $939,634.27.
ATTACHMENTS:
Description Type
Adoption of a Warrant Resolution No. CMSD 2016-10 Approving
District Warrant Registers Cover Memo
COSTA MESA SANITARY DISTRICT
Warrant Resolution No. CMSD 2016-10
A RESOLUTION OF THE COSTA MESA SANITARY DISTRICT
RATIFYING THE PAYMENT OF CERTAIN CLAIMS AND DEMANDS, AND
SPECIFYING THE FUNDS OUT OF WHICH THE SAME WERE PAID.
THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT
DOES HEREBY ORDER AND RESOLVE AS FOLLOWS:
Section 1. That the attached claims and demands totaling $939,634.27 have
been audited as required by law and that the same were paid out of respective funds as
hereinafter set forth.
Section 2. That the Clerk of the District shall certify to the adoption of this
Resolution and shall retain a certified copy thereof in his own records.
PASSED AND ADOPTED this 28th day of April 2016.
ATTEST:
Secretary President
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
COSTA MESA SANITARY DISTRICT )
I, Noelani Middenway, District Clerk of the Costa Mesa Sanitary District, hereby
certify that the foregoing Warrant Resolution No. CMSD 2016-10 was duly adopted by
the Costa Mesa Sanitary District at a regular meeting held on the 28th day of April 2016.
AYES:
NOES:
ABSENT:
ABSTAIN:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of
the Costa Mesa Sanitary District on this 28th day of April 2016.
District Clerk of the Costa Mesa Sanitary District
User:
Printed:4/12/2016 - 9:04 AM
Checks for Approval
Accounts Payable
ktran
Check Number Check Date Account Name Vendor NameFund Name Void Amount
Cal PERS 0 03/07/2016 Liquid Waste Fund Benefits Admin Costs 43.54
Cal PERS 0 03/07/2016 Liquid Waste Fund Benefits Admin Costs 202.50
Cal PERS 0 03/07/2016 Liquid Waste Fund Sewer Maint-Benefit Admin 75.00
Cal PERS 0 03/07/2016 Liquid Waste Fund PERS Medical 12,205.53
Cal PERS 0 03/07/2016 Solid Waste Fund Benefits Admin Costs 4.84
Cal PERS 0 03/07/2016 Solid Waste Fund Benefits Admin Costs 22.50
Check Total: 12,553.91
Cal Pers Employee Ret System 0 03/02/2016 Liquid Waste Fund PERS Retirement 3,711.67
Cal Pers Employee Ret System 0 03/02/2016 Liquid Waste Fund PERS Retirement 65.19
Cal Pers Employee Ret System 0 03/02/2016 Liquid Waste Fund PERS Retirement 697.04
Cal Pers Employee Ret System 0 03/02/2016 Liquid Waste Fund PERS Retirement 48.79
Cal Pers Employee Ret System 0 03/02/2016 Liquid Waste Fund PERS Retirement 2,507.00
Cal Pers Employee Ret System 0 03/02/2016 Liquid Waste Fund PERS Survivor Benefit 15.81
Check Total: 7,045.50
Cal Pers Employee Ret System 0 03/16/2016 Liquid Waste Fund PERS Retirement 697.04
Cal Pers Employee Ret System 0 03/16/2016 Liquid Waste Fund PERS Retirement 48.79
Cal Pers Employee Ret System 0 03/16/2016 Liquid Waste Fund PERS Retirement 2,511.29
Cal Pers Employee Ret System 0 03/16/2016 Liquid Waste Fund PERS Survivor Benefit 15.81
Cal Pers Employee Ret System 0 03/16/2016 Liquid Waste Fund PERS Retirement 3,716.09
Cal Pers Employee Ret System 0 03/16/2016 Liquid Waste Fund PERS Retirement 65.19
Check Total: 7,054.21
Employment Development Department 0 03/16/2016 Liquid Waste Fund State Withholding Taxes 1,960.78
Check Total: 1,960.78
Internal Revenue Service 0 03/16/2016 Liquid Waste Fund Federal Withholding Taxes 6,462.00
Internal Revenue Service 0 03/16/2016 Liquid Waste Fund Medicare - Employee 745.44
Internal Revenue Service 0 03/16/2016 Liquid Waste Fund Medicare - Employee 745.44
Check Total: 7,952.88
AP-Checks for Approval (4/12/2016 - 9:04 AM)Page 1
Check Number Check Date Account Name Vendor NameFund Name Void Amount
Cal Pers Employee Ret System 0 03/16/2016 Solid Waste Fund PERS - Employer 84.90
Cal Pers Employee Ret System 0 03/16/2016 Liquid Waste Fund PERS - Employer 764.10
Cal Pers Employee Ret System 0 03/16/2016 Liquid Waste Fund PERS - Employer 17.10
Cal Pers Employee Ret System 0 03/16/2016 Solid Waste Fund PERS - Employer 1.90
Check Total: 868.00
Employment Development Department 0 03/30/2016 Liquid Waste Fund State Withholding Taxes 107.14
Check Total: 107.14
Internal Revenue Service 0 03/30/2016 Liquid Waste Fund Federal Withholding Taxes 554.00
Internal Revenue Service 0 03/30/2016 Liquid Waste Fund FICA - Employee 507.77
Internal Revenue Service 0 03/30/2016 Liquid Waste Fund FICA - Employee 507.77
Internal Revenue Service 0 03/30/2016 Liquid Waste Fund Medicare - Employee 118.76
Internal Revenue Service 0 03/30/2016 Liquid Waste Fund Medicare - Employee 118.76
Check Total: 1,807.06
Internal Revenue Service 0 03/30/2016 Liquid Waste Fund Medicare - Employee 746.53
Internal Revenue Service 0 03/30/2016 Liquid Waste Fund Medicare - Employee 746.53
Internal Revenue Service 0 03/30/2016 Liquid Waste Fund Federal Withholding Taxes 6,218.86
Check Total: 7,711.92
Employment Development Department 0 03/30/2016 Liquid Waste Fund State Withholding Taxes 1,866.22
Check Total: 1,866.22
Cal Pers Employee Ret System 0 03/30/2016 Liquid Waste Fund PERS Retirement 65.90
Cal Pers Employee Ret System 0 03/30/2016 Liquid Waste Fund PERS Retirement 49.32
Cal Pers Employee Ret System 0 03/30/2016 Liquid Waste Fund PERS Retirement 3,706.45
Cal Pers Employee Ret System 0 03/30/2016 Liquid Waste Fund PERS Retirement 2,492.20
Cal Pers Employee Ret System 0 03/30/2016 Liquid Waste Fund PERS Retirement 704.61
Cal Pers Employee Ret System 0 03/30/2016 Liquid Waste Fund PERS Survivor Benefit 15.81
Check Total: 7,034.29
Bank of America 0 03/03/2016 Solid Waste Fund Investment Earnings 449.87
Bank of America 0 03/03/2016 Solid Waste Fund Investment Earnings 19.20
Check Total: 469.07
Bank of America 0 03/15/2016 Solid Waste Fund Investment Earnings 469.46
Check Total: 469.46
Accent Automated Gates 14854 03/04/2016 Liquid Waste Fund Sewer Maint-Bldg Maint 407.80
AP-Checks for Approval (4/12/2016 - 9:04 AM)Page 2
Check Number Check Date Account Name Vendor NameFund Name Void Amount
Check Total: 407.80
Bay Alarm Company 14855 03/04/2016 Liquid Waste Fund Building Maintenance 200.02
Bay Alarm Company 14855 03/04/2016 Solid Waste Fund Building Maintenance 22.22
Check Total: 222.24
Birch Communications 14856 03/04/2016 Liquid Waste Fund Sewer Maint-Telephone 435.56
Birch Communications 14856 03/04/2016 Solid Waste Fund Telephone 26.47
Birch Communications 14856 03/04/2016 Liquid Waste Fund Telephone 238.23
Check Total: 700.26
C3 Office Solutions LLC 14857 03/04/2016 Liquid Waste Fund Equipment Maintenance 17.13
C3 Office Solutions LLC 14857 03/04/2016 Solid Waste Fund Equipment Maintenance 1.90
Check Total: 19.03
City of Newport Beach 14858 03/04/2016 Liquid Waste Fund Sewer Maint- Water Pumps 34.54
Check Total: 34.54
City of Newport Beach 14859 03/04/2016 Liquid Waste Fund Pump Stn Emerg. Eqpt. #196 3,941.00
Check Total: 3,941.00
Computer Deductions, Inc. 14860 03/04/2016 Liquid Waste Fund Capital Outlay 1,802.53
Check Total: 1,802.53
Environmental Engr & Cont, Inc 14861 03/04/2016 Liquid Waste Fund Sewer Maint-GIS 1,506.25
Environmental Engr & Cont, Inc 14861 03/04/2016 Liquid Waste Fund Sewer Maint-GIS 5,572.50
Check Total: 7,078.75
Environmental Rental Services LTD-LP 14862 03/04/2016 Liquid Waste Fund Sewer Maint-Equipment Maint 924.95
Check Total: 924.95
Southern California Gas Company 14863 03/04/2016 Liquid Waste Fund Sewer Maint-Pump Stn Maint 28.15
Southern California Gas Company 14863 03/04/2016 Solid Waste Fund Gas - Building 3.48
Southern California Gas Company 14863 03/04/2016 Liquid Waste Fund Gas - Building 31.28
Check Total: 62.91
GE Capital 14864 03/04/2016 Solid Waste Fund Equipment Maintenance 31.63
GE Capital 14864 03/04/2016 Liquid Waste Fund Equipment Maintenance 284.66
Check Total: 316.29
Infinity Building Maintenance Inc. 14865 03/04/2016 Liquid Waste Fund Sewer Maint-Bldg Maint 97.00
AP-Checks for Approval (4/12/2016 - 9:04 AM)Page 3
Check Number Check Date Account Name Vendor NameFund Name Void Amount
Infinity Building Maintenance Inc. 14865 03/04/2016 Liquid Waste Fund Building Maintenance 315.00
Infinity Building Maintenance Inc. 14865 03/04/2016 Solid Waste Fund Building Maintenance 35.00
Check Total: 447.00
Lan Wan Enterprise Inc 14866 03/04/2016 Liquid Waste Fund Computer Licenses & Maint 404.98
Lan Wan Enterprise Inc 14866 03/04/2016 Solid Waste Fund Computer Licenses & Maint 45.00
Check Total: 449.98
Mesa Water District 14867 03/04/2016 Liquid Waste Fund Sewer Maint- Water Pumps 25.84
Mesa Water District 14867 03/04/2016 Liquid Waste Fund Sewer Maint- Water Pumps 22.34
Mesa Water District 14867 03/04/2016 Liquid Waste Fund Water - Building 184.42
Mesa Water District 14867 03/04/2016 Solid Waste Fund Water - Building 20.49
Check Total: 253.09
Office Depot 14868 03/04/2016 Liquid Waste Fund Office Supplies 6.07
Office Depot 14868 03/04/2016 Solid Waste Fund Office Supplies 0.68
Office Depot 14868 03/04/2016 Liquid Waste Fund Sewer Maint-Office Supplies 82.22
Check Total: 88.97
Ortiz Landscaping & Maintenance 14869 03/04/2016 Liquid Waste Fund Sewer Maint-Bldg Maint 75.00
Ortiz Landscaping & Maintenance 14869 03/04/2016 Liquid Waste Fund Building Maintenance 121.50
Ortiz Landscaping & Maintenance 14869 03/04/2016 Solid Waste Fund Building Maintenance 13.50
Check Total: 210.00
Purchase Power 14870 03/04/2016 Solid Waste Fund Postage 13.84
Purchase Power 14870 03/04/2016 Liquid Waste Fund Postage 124.52
Check Total: 138.36
United States Postmaster 14871 03/04/2016 Liquid Waste Fund Postage 202.50
United States Postmaster 14871 03/04/2016 Solid Waste Fund Postage 22.50
Check Total: 225.00
Arlene Schafer 14872 03/04/2016 Solid Waste Fund Board Development 6.09
Arlene Schafer 14872 03/04/2016 Liquid Waste Fund Board Development 54.77
Check Total: 60.86
Securitas Security Service USA, Inc. 14873 03/04/2016 Liquid Waste Fund Building Maintenance 198.00
Securitas Security Service USA, Inc. 14873 03/04/2016 Solid Waste Fund Building Maintenance 22.00
Securitas Security Service USA, Inc. 14873 03/04/2016 Liquid Waste Fund Building Maintenance 208.80
Securitas Security Service USA, Inc. 14873 03/04/2016 Solid Waste Fund Building Maintenance 23.20
Securitas Security Service USA, Inc. 14873 03/04/2016 Solid Waste Fund Building Maintenance 21.60
Securitas Security Service USA, Inc. 14873 03/04/2016 Liquid Waste Fund Building Maintenance 194.40
AP-Checks for Approval (4/12/2016 - 9:04 AM)Page 4
Check Number Check Date Account Name Vendor NameFund Name Void Amount
Check Total: 668.00
Skyline Safety and Supply 14874 03/04/2016 Liquid Waste Fund Sewer Maint-Material/Supplies 59.91
Check Total: 59.91
Underground Service Alert/SC 14875 03/04/2016 Liquid Waste Fund Contract Services 64.50
Check Total: 64.50
VantagePoint Transfer Agents 14876 03/04/2016 Liquid Waste Fund Deferred Compensation - 457 5.00
VantagePoint Transfer Agents 14876 03/04/2016 Liquid Waste Fund Deferred Compensation - 457 2,465.42
Check Total: 2,470.42
VantagePoint Transfer Agents 14877 03/04/2016 Liquid Waste Fund Deferred Medical-RHS-Employee 922.58
Check Total: 922.58
Verizon Wireless 14878 03/04/2016 Liquid Waste Fund Sewer Maint-Telephone 312.16
Check Total: 312.16
Dyana Bojarski 14879 03/04/2016 Liquid Waste Fund Staff Development 111.78
Dyana Bojarski 14879 03/04/2016 Solid Waste Fund Staff Development 12.42
Check Total: 124.20
AFLAC 14880 03/18/2016 Liquid Waste Fund Employee Insurance 1,011.98
Check Total: 1,011.98
AT&T 14881 03/18/2016 Liquid Waste Fund Telephone 10.38
AT&T 14881 03/18/2016 Solid Waste Fund Telephone 9.41
AT&T 14881 03/18/2016 Liquid Waste Fund Telephone 84.69
AT&T 14881 03/18/2016 Liquid Waste Fund Sewer Maint-Telephone 46.97
AT&T 14881 03/18/2016 Solid Waste Fund Telephone 1.15
AT&T 14881 03/18/2016 Liquid Waste Fund Sewer Maint-Telephone 163.34
Check Total: 315.94
Bank of America 14882 03/18/2016 Liquid Waste Fund Sewer Maint-Bldg Maint 56.54
Bank of America 14882 03/18/2016 Liquid Waste Fund Sewer Maint-Equipment Maint 29.38
Bank of America 14882 03/18/2016 Liquid Waste Fund Sewer Maint-Small Tools/Eq -4.30
Bank of America 14882 03/18/2016 Liquid Waste Fund Sewer Maint-Pump Stn Maint 95.09
Bank of America 14882 03/18/2016 Liquid Waste Fund Sewer Maint-Material/Supplies 11.70
Bank of America 14882 03/18/2016 Liquid Waste Fund Sewer Maint-Small Tools/Eq 4.30
Bank of America 14882 03/18/2016 Liquid Waste Fund Sewer Maint-Staff Development 130.00
Bank of America 14882 03/18/2016 Solid Waste Fund Equipment Maintenance 19.99
AP-Checks for Approval (4/12/2016 - 9:04 AM)Page 5
Check Number Check Date Account Name Vendor NameFund Name Void Amount
Bank of America 14882 03/18/2016 Liquid Waste Fund Sewer Maint-Staff Development 50.00
Bank of America 14882 03/18/2016 Liquid Waste Fund Sewer Maint-Pump Stn Maint 291.60
Bank of America 14882 03/18/2016 Liquid Waste Fund Sewer Maint-Bldg Maint 34.51
Bank of America 14882 03/18/2016 Liquid Waste Fund Sewer Maint-Staff Development 257.96
Bank of America 14882 03/18/2016 Liquid Waste Fund Sewer Maint-Pump Stn Maint 67.73
Bank of America 14882 03/18/2016 Liquid Waste Fund Sewer Maint-Material/Supplies 195.70
Bank of America 14882 03/18/2016 Liquid Waste Fund Sewer Maint-Equipment Maint 99.95
Bank of America 14882 03/18/2016 Liquid Waste Fund Board Development 39.60
Bank of America 14882 03/18/2016 Liquid Waste Fund Staff Development 181.76
Bank of America 14882 03/18/2016 Liquid Waste Fund Board Development 222.26
Bank of America 14882 03/18/2016 Solid Waste Fund Board Development 35.00
Bank of America 14882 03/18/2016 Liquid Waste Fund Prof Membership/Dues 76.50
Bank of America 14882 03/18/2016 Solid Waste Fund Staff Development 2.20
Bank of America 14882 03/18/2016 Liquid Waste Fund Board Development 13.50
Bank of America 14882 03/18/2016 Solid Waste Fund Board Development 24.70
Bank of America 14882 03/18/2016 Solid Waste Fund Staff Development 2.20
Bank of America 14882 03/18/2016 Liquid Waste Fund Staff Development 19.80
Bank of America 14882 03/18/2016 Solid Waste Fund Board Development 23.80
Bank of America 14882 03/18/2016 Solid Waste Fund Prof Membership/Dues 8.50
Bank of America 14882 03/18/2016 Liquid Waste Fund Board Development 18.00
Bank of America 14882 03/18/2016 Solid Waste Fund Board Development 4.11
Bank of America 14882 03/18/2016 Solid Waste Fund Staff Development 62.50
Bank of America 14882 03/18/2016 Liquid Waste Fund Board Development 181.76
Bank of America 14882 03/18/2016 Liquid Waste Fund Board Development 164.92
Bank of America 14882 03/18/2016 Solid Waste Fund Staff Development 20.20
Bank of America 14882 03/18/2016 Liquid Waste Fund Staff Development 19.80
Bank of America 14882 03/18/2016 Liquid Waste Fund Staff Development 157.50
Bank of America 14882 03/18/2016 Liquid Waste Fund Board Development 315.00
Bank of America 14882 03/18/2016 Liquid Waste Fund Staff Development 181.76
Bank of America 14882 03/18/2016 Solid Waste Fund Staff Development 20.20
Bank of America 14882 03/18/2016 Solid Waste Fund Staff Development 17.50
Bank of America 14882 03/18/2016 Solid Waste Fund Staff Development 17.50
Bank of America 14882 03/18/2016 Solid Waste Fund Board Development 20.20
Bank of America 14882 03/18/2016 Liquid Waste Fund Staff Development 157.50
Bank of America 14882 03/18/2016 Liquid Waste Fund Board Development 214.15
Bank of America 14882 03/18/2016 Liquid Waste Fund Board Development 36.95
Bank of America 14882 03/18/2016 Liquid Waste Fund Staff Development 562.50
Bank of America 14882 03/18/2016 Liquid Waste Fund Board Development 363.52
Bank of America 14882 03/18/2016 Solid Waste Fund Board Development 2.00
Bank of America 14882 03/18/2016 Solid Waste Fund Board Development 1.50
Bank of America 14882 03/18/2016 Solid Waste Fund Board Development 18.33
Bank of America 14882 03/18/2016 Solid Waste Fund Board Development 4.40
Bank of America 14882 03/18/2016 Solid Waste Fund Board Development 40.40
Bank of America 14882 03/18/2016 Solid Waste Fund Staff Development 51.97
AP-Checks for Approval (4/12/2016 - 9:04 AM)Page 6
Check Number Check Date Account Name Vendor NameFund Name Void Amount
Bank of America 14882 03/18/2016 Solid Waste Fund Computer Licenses & Maint 2.30
Bank of America 14882 03/18/2016 Solid Waste Fund Computer Licenses & Maint 10.80
Bank of America 14882 03/18/2016 Liquid Waste Fund Sewer Maint-Staff Development 30.00
Bank of America 14882 03/18/2016 Liquid Waste Fund Computer Licenses & Maint 20.72
Bank of America 14882 03/18/2016 Solid Waste Fund Staff Development 143.51
Bank of America 14882 03/18/2016 Liquid Waste Fund Staff Development 467.68
Bank of America 14882 03/18/2016 Liquid Waste Fund Computer Licenses & Maint 97.20
Bank of America 14882 03/18/2016 Solid Waste Fund Public Info/Ed/Community Prom 222.00
Bank of America 14882 03/18/2016 Solid Waste Fund Public Info/Ed/Community Prom 0.86
Check Total: 5,639.21
Harper & Burns LLP 14883 03/18/2016 Liquid Waste Fund Legal Services 59.10
Harper & Burns LLP 14883 03/18/2016 Liquid Waste Fund Legal Services 94.56
Harper & Burns LLP 14883 03/18/2016 Solid Waste Fund Legal Services 78.80
Harper & Burns LLP 14883 03/18/2016 Liquid Waste Fund Legal Services 1,556.30
Harper & Burns LLP 14883 03/18/2016 Solid Waste Fund Legal Services 23.64
Harper & Burns LLP 14883 03/18/2016 Liquid Waste Fund Legal Services 3,073.20
Harper & Burns LLP 14883 03/18/2016 Solid Waste Fund Legal Services 768.30
Check Total: 5,653.90
City Clerk Association of California 14884 03/18/2016 Solid Waste Fund Staff Development 39.50
City Clerk Association of California 14884 03/18/2016 Liquid Waste Fund Staff Development 355.50
Check Total: 395.00
Melinda Choi 14885 03/18/2016 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,100.00
Check Total: 1,100.00
Costa Mesa Chamber of Commerce 14886 03/18/2016 Solid Waste Fund Public Info/Ed/Community Prom 250.00
Check Total: 250.00
CoreLogic Solutions, LLC 14887 03/18/2016 Liquid Waste Fund Computer Licenses & Maint 135.00
CoreLogic Solutions, LLC 14887 03/18/2016 Solid Waste Fund Computer Licenses & Maint 15.00
Check Total: 150.00
CR&R Incorporated Environmental Services 14888 03/18/2016 Solid Waste Fund Trash Hauler 216,997.50
Check Total: 216,997.50
Anthony Crisp 14889 03/18/2016 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,100.00
Check Total: 1,100.00
CR Transfer, Inc. 14890 03/18/2016 Solid Waste Fund Recycling/Disposal 71,044.03
CR Transfer, Inc. 14890 03/18/2016 Solid Waste Fund Recycling/Disposal 1,903.14
AP-Checks for Approval (4/12/2016 - 9:04 AM)Page 7
Check Number Check Date Account Name Vendor NameFund Name Void Amount
CR Transfer, Inc. 14890 03/18/2016 Solid Waste Fund Organics Disposal 15,854.51
CR Transfer, Inc. 14890 03/18/2016 Solid Waste Fund Recycling/Disposal 62,674.76
CR Transfer, Inc. 14890 03/18/2016 Solid Waste Fund Recycling/Disposal 1,808.54
CR Transfer, Inc. 14890 03/18/2016 Solid Waste Fund Organics Disposal 15,839.92
Check Total: 169,124.90
Cal Soc of Muni Finance Officers 14891 03/18/2016 Solid Waste Fund Staff Development 7.50
Cal Soc of Muni Finance Officers 14891 03/18/2016 Liquid Waste Fund Staff Development 67.50
Check Total: 75.00
WM Curbside, LLC 14892 03/18/2016 Solid Waste Fund Sharps Program 115.00
WM Curbside, LLC 14892 03/18/2016 Solid Waste Fund Sharps Program 115.00
WM Curbside, LLC 14892 03/18/2016 Solid Waste Fund Sharps Program 115.00
WM Curbside, LLC 14892 03/18/2016 Solid Waste Fund Sharps Program 115.00
WM Curbside, LLC 14892 03/18/2016 Solid Waste Fund Pharmaceutical Program 292.95
WM Curbside, LLC 14892 03/18/2016 Solid Waste Fund Sharps Program 115.00
WM Curbside, LLC 14892 03/18/2016 Solid Waste Fund Sharps Program 115.00
WM Curbside, LLC 14892 03/18/2016 Solid Waste Fund Pharmaceutical Program 195.30
WM Curbside, LLC 14892 03/18/2016 Solid Waste Fund Pharmaceutical Program 193.50
WM Curbside, LLC 14892 03/18/2016 Solid Waste Fund Pharmaceutical Program 261.00
WM Curbside, LLC 14892 03/18/2016 Solid Waste Fund Pharmaceutical Program 310.50
WM Curbside, LLC 14892 03/18/2016 Solid Waste Fund Sharps Program 115.00
Check Total: 2,058.25
CWEA-SARBS 14893 03/18/2016 Liquid Waste Fund Sewer Maint-Staff Development 905.00
Check Total: 905.00
DavisFarr LLP 14894 03/18/2016 Solid Waste Fund Fiscal Services 559.91
DavisFarr LLP 14894 03/18/2016 Liquid Waste Fund Fiscal Services 1,039.84
Check Total: 1,599.75
Wendy Davis 14895 03/18/2016 Solid Waste Fund Mileage Reimbursement 3.07
Wendy Davis 14895 03/18/2016 Liquid Waste Fund Staff Development 58.05
Wendy Davis 14895 03/18/2016 Solid Waste Fund Staff Development 6.45
Wendy Davis 14895 03/18/2016 Liquid Waste Fund Mileage Reimbursement 27.60
Check Total: 95.17
Margaret Deveaux 14896 03/18/2016 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,100.00
Check Total: 1,100.00
Dinh Dinh 14897 03/18/2016 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,100.00
AP-Checks for Approval (4/12/2016 - 9:04 AM)Page 8
Check Number Check Date Account Name Vendor NameFund Name Void Amount
Check Total: 1,100.00
EBS General Engineering Inc. 14898 03/18/2016 Liquid Waste Fund MH Cover Repairs #311 39,860.00
EBS General Engineering Inc. 14898 03/18/2016 Liquid Waste Fund Retention's Payable -1,993.00
Check Total: 37,867.00
Environmental Engr & Cont, Inc 14899 03/18/2016 Liquid Waste Fund Sewer Maint-FOG Prog Contract 10,544.69
Check Total: 10,544.69
Southern California Gas Company 14900 03/18/2016 Liquid Waste Fund Sewer Maint-Gas Bldg 36.66
Check Total: 36.66
GE Capital 14901 03/18/2016 Liquid Waste Fund Equipment Maintenance 260.29
GE Capital 14901 03/18/2016 Solid Waste Fund Equipment Maintenance 28.92
Check Total: 289.21
Geo-ETKA, Inc. 14902 03/18/2016 Liquid Waste Fund Pump Stn Emerg. Eqpt. #196 1,956.88
Check Total: 1,956.88
Arthur Guy 14903 03/18/2016 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 629.45
Check Total: 629.45
Robin B. Hamers & Assoc., Inc. 14904 03/18/2016 Liquid Waste Fund Engineering/Architectual Serv 1,530.00
Robin B. Hamers & Assoc., Inc. 14904 03/18/2016 Liquid Waste Fund Engineering/Architectual Serv 2,362.50
Robin B. Hamers & Assoc., Inc. 14904 03/18/2016 Liquid Waste Fund Plan Ck/Inspection-Inside 910.00
Robin B. Hamers & Assoc., Inc. 14904 03/18/2016 Liquid Waste Fund Plan Ck/Inspection-Inside 105.00
Robin B. Hamers & Assoc., Inc. 14904 03/18/2016 Liquid Waste Fund Plan Ck/Inspection-Outside 4,497.50
Robin B. Hamers & Assoc., Inc. 14904 03/18/2016 Liquid Waste Fund Plan Ck/Inspection-Outside 1,575.00
Robin B. Hamers & Assoc., Inc. 14904 03/18/2016 Liquid Waste Fund Plan Ck/Inspection-Swr Lateral 910.00
Robin B. Hamers & Assoc., Inc. 14904 03/18/2016 Liquid Waste Fund Pump Stn Emerg. Eqpt. #196 1,207.50
Robin B. Hamers & Assoc., Inc. 14904 03/18/2016 Liquid Waste Fund Pump Stn Emerg. Eqpt. #196 2,485.00
Robin B. Hamers & Assoc., Inc. 14904 03/18/2016 Liquid Waste Fund MH Cover Repairs #311 157.50
Robin B. Hamers & Assoc., Inc. 14904 03/18/2016 Liquid Waste Fund MH Cover Repairs #311 3,587.50
Check Total: 19,327.50
Scott Horsley 14905 03/18/2016 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,100.00
Check Total: 1,100.00
Iron Mountain Incorporated 14906 03/18/2016 Solid Waste Fund Contract Services 10.42
Iron Mountain Incorporated 14906 03/18/2016 Liquid Waste Fund Contract Services 93.74
AP-Checks for Approval (4/12/2016 - 9:04 AM)Page 9
Check Number Check Date Account Name Vendor NameFund Name Void Amount
Check Total: 104.16
Independent Special Dist of OC 14907 03/18/2016 Solid Waste Fund Staff Development 1.70
Independent Special Dist of OC 14907 03/18/2016 Liquid Waste Fund Staff Development 15.30
Independent Special Dist of OC 14907 03/18/2016 Liquid Waste Fund Board Development 45.90
Independent Special Dist of OC 14907 03/18/2016 Solid Waste Fund Board Development 5.10
Check Total: 68.00
Elodie Katz 14908 03/18/2016 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 650.00
Check Total: 650.00
Todd Knipp 14909 03/18/2016 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 400.00
Check Total: 400.00
Jeffrey Koga 14910 03/18/2016 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,100.00
Check Total: 1,100.00
Steven Kummerfeldt 14911 03/18/2016 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 612.50
Check Total: 612.50
Lan Wan Enterprise Inc 14912 03/18/2016 Solid Waste Fund Professional Services 42.00
Lan Wan Enterprise Inc 14912 03/18/2016 Liquid Waste Fund Professional Services 378.00
Lan Wan Enterprise Inc 14912 03/18/2016 Solid Waste Fund Professional Services 390.00
Lan Wan Enterprise Inc 14912 03/18/2016 Liquid Waste Fund Professional Services 3,510.00
Lan Wan Enterprise Inc 14912 03/18/2016 Liquid Waste Fund Capital Outlay 3,801.24
Lan Wan Enterprise Inc 14912 03/18/2016 Solid Waste Fund Capital Outlay 422.36
Lan Wan Enterprise Inc 14912 03/18/2016 Liquid Waste Fund Sewer Maint-Small Tools/Eq 28.12
Lan Wan Enterprise Inc 14912 03/18/2016 Solid Waste Fund Computer Licenses & Maint 16.00
Lan Wan Enterprise Inc 14912 03/18/2016 Liquid Waste Fund Computer Licenses & Maint 144.00
Check Total: 8,731.72
Lisa Lobdell 14913 03/18/2016 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 437.50
Check Total: 437.50
Matt Mathews 14914 03/18/2016 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 600.00
Check Total: 600.00
Mesa Condominiums Association 14915 03/18/2016 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,100.00
Check Total: 1,100.00
Mesa Water District 14916 03/18/2016 Liquid Waste Fund Sewer Maint- Water Pumps 22.43
AP-Checks for Approval (4/12/2016 - 9:04 AM)Page 10
Check Number Check Date Account Name Vendor NameFund Name Void Amount
Mesa Water District 14916 03/18/2016 Liquid Waste Fund Sewer Maint- Water Pumps 22.50
Mesa Water District 14916 03/18/2016 Liquid Waste Fund Sewer Maint-Water Bldg 63.50
Mesa Water District 14916 03/18/2016 Liquid Waste Fund Sewer Maint-Water Bldg 66.03
Mesa Water District 14916 03/18/2016 Liquid Waste Fund Sewer Maint-Water Bldg 7.01
Check Total: 181.47
Mouse Graphics 14917 03/18/2016 Solid Waste Fund Public Info/Ed/Community Prom 417.96
Check Total: 417.96
Joseph Moyer 14918 03/18/2016 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,100.00
Check Total: 1,100.00
Municipal Maintenance Equipment 14919 03/18/2016 Liquid Waste Fund Sewer Maint-Material/Supplies 271.06
Municipal Maintenance Equipment 14919 03/18/2016 Liquid Waste Fund Sewer Maint-Equipment Maint 383.21
Municipal Maintenance Equipment 14919 03/18/2016 Liquid Waste Fund Sewer Maint-Equipment Maint 9.58
Check Total: 663.85
National Electrical Contractors, Inc. 14920 03/18/2016 Liquid Waste Fund Retention's Payable 2,864.88
National Electrical Contractors, Inc. 14920 03/18/2016 Liquid Waste Fund Retention's Payable 8,795.79
Check Total: 11,660.67
National Plant Services, Inc. 14921 03/18/2016 Liquid Waste Fund Sewer Maint-Sewer Line Tele 13,483.55
Check Total: 13,483.55
Orange County Hose Co. 14922 03/18/2016 Liquid Waste Fund Sewer Maint-Material/Supplies 271.41
Check Total: 271.41
Orange County Treasurer-Tax Collector 14923 03/18/2016 Liquid Waste Fund Westside Aband#101-Cont Svc 677.25
Check Total: 677.25
Orange County Sanitation Distr 14924 03/18/2016 Liquid Waste Fund Sewer Maint-FOG Prog Contract 38.36
Check Total: 38.36
Orange County Sanitation Distr 14925 03/18/2016 Liquid Waste Fund Due to OCSD 225,049.30
Orange County Sanitation Distr 14925 03/18/2016 Liquid Waste Fund OCSD Fees-CMSD Share -11,252.46
Check Total: 213,796.84
Office Depot 14926 03/18/2016 Solid Waste Fund Board Development 4.52
Office Depot 14926 03/18/2016 Liquid Waste Fund Board Development 40.68
Office Depot 14926 03/18/2016 Liquid Waste Fund Board Development 8.64
Office Depot 14926 03/18/2016 Solid Waste Fund Board Development 0.96
AP-Checks for Approval (4/12/2016 - 9:04 AM)Page 11
Check Number Check Date Account Name Vendor NameFund Name Void Amount
Office Depot 14926 03/18/2016 Liquid Waste Fund Office Supplies 50.31
Office Depot 14926 03/18/2016 Solid Waste Fund Office Supplies 5.59
Office Depot 14926 03/18/2016 Liquid Waste Fund Building Maintenance 78.53
Office Depot 14926 03/18/2016 Solid Waste Fund Building Maintenance 8.73
Office Depot 14926 03/18/2016 Solid Waste Fund Small Tools/Equipment 2.98
Office Depot 14926 03/18/2016 Liquid Waste Fund Small Tools/Equipment 26.81
Office Depot 14926 03/18/2016 Solid Waste Fund Office Supplies 14.33
Office Depot 14926 03/18/2016 Liquid Waste Fund Office Supplies 128.96
Office Depot 14926 03/18/2016 Liquid Waste Fund Office Supplies 6.56
Office Depot 14926 03/18/2016 Solid Waste Fund Office Supplies 0.73
Office Depot 14926 03/18/2016 Solid Waste Fund Board Development 2.47
Office Depot 14926 03/18/2016 Liquid Waste Fund Board Development 22.24
Office Depot 14926 03/18/2016 Liquid Waste Fund Board Development 24.89
Office Depot 14926 03/18/2016 Solid Waste Fund Board Development 2.77
Office Depot 14926 03/18/2016 Solid Waste Fund Office Supplies 6.78
Office Depot 14926 03/18/2016 Liquid Waste Fund Office Supplies 61.00
Office Depot 14926 03/18/2016 Liquid Waste Fund Building Maintenance 51.89
Office Depot 14926 03/18/2016 Solid Waste Fund Building Maintenance 5.77
Check Total: 556.14
O.S.T.S., Inc. 14927 03/18/2016 Solid Waste Fund Staff Development 43.00
O.S.T.S., Inc. 14927 03/18/2016 Liquid Waste Fund Staff Development 387.00
Check Total: 430.00
Pacific Data Electric, Inc. 14928 03/18/2016 Liquid Waste Fund Sewer Maint-Pump Stn Maint 1,282.22
Check Total: 1,282.22
CMSD Petty Cash 14929 03/18/2016 Liquid Waste Fund Staff Development 13.12
CMSD Petty Cash 14929 03/18/2016 Solid Waste Fund Staff Development 1.46
CMSD Petty Cash 14929 03/18/2016 Liquid Waste Fund Staff Development 29.74
CMSD Petty Cash 14929 03/18/2016 Solid Waste Fund Staff Development 3.31
CMSD Petty Cash 14929 03/18/2016 Liquid Waste Fund Staff Development 6.41
CMSD Petty Cash 14929 03/18/2016 Solid Waste Fund Staff Development 0.71
CMSD Petty Cash 14929 03/18/2016 Solid Waste Fund Staff Development 1.46
CMSD Petty Cash 14929 03/18/2016 Liquid Waste Fund Staff Development 13.12
CMSD Petty Cash 14929 03/18/2016 Liquid Waste Fund Medical/Employment Services 90.00
CMSD Petty Cash 14929 03/18/2016 Liquid Waste Fund Sewer Maint-Pump Stn Maint 9.71
CMSD Petty Cash 14929 03/18/2016 Liquid Waste Fund Staff Development 13.50
CMSD Petty Cash 14929 03/18/2016 Solid Waste Fund Staff Development 1.50
CMSD Petty Cash 14929 03/18/2016 Liquid Waste Fund Staff Development 17.48
CMSD Petty Cash 14929 03/18/2016 Solid Waste Fund Staff Development 1.94
CMSD Petty Cash 14929 03/18/2016 Solid Waste Fund Mileage Reimbursement 0.92
CMSD Petty Cash 14929 03/18/2016 Liquid Waste Fund Mileage Reimbursement 8.28
AP-Checks for Approval (4/12/2016 - 9:04 AM)Page 12
Check Number Check Date Account Name Vendor NameFund Name Void Amount
Check Total: 212.66
Professional Pipe Services 14930 03/18/2016 Liquid Waste Fund Sewer Maint-Sewer Line Tele 756.25
Professional Pipe Services 14930 03/18/2016 Liquid Waste Fund Sewer Maint-Sewer Line Tele 550.00
Professional Pipe Services 14930 03/18/2016 Liquid Waste Fund Sewer Maint-Sewer Line Maint 2,300.00
Check Total: 3,606.25
Santa Ana Blue Print 14931 03/18/2016 Liquid Waste Fund Sewer Maint-Annual Sewer Maint 1,102.97
Santa Ana Blue Print 14931 03/18/2016 Liquid Waste Fund Indus Relining Project #310 157.72
Santa Ana Blue Print 14931 03/18/2016 Liquid Waste Fund Sewer Maint-Annual Sewer Maint 6.48
Santa Ana Blue Print 14931 03/18/2016 Liquid Waste Fund Sewer Maint-Annual Sewer Maint 34.86
Santa Ana Blue Print 14931 03/18/2016 Liquid Waste Fund Pump Stn Emerg. Eqpt. #196 327.24
Santa Ana Blue Print 14931 03/18/2016 Liquid Waste Fund Indus Relining Project #310 38.00
Santa Ana Blue Print 14931 03/18/2016 Liquid Waste Fund Sewer Maint-Annual Sewer Maint 653.04
Santa Ana Blue Print 14931 03/18/2016 Liquid Waste Fund Indus Relining Project #310 5.00
Santa Ana Blue Print 14931 03/18/2016 Liquid Waste Fund Elden PS Valve/Repipe #202 5.00
Santa Ana Blue Print 14931 03/18/2016 Liquid Waste Fund Indus Relining Project #310 144.18
Santa Ana Blue Print 14931 03/18/2016 Liquid Waste Fund Force Main Upgrades #200 137.74
Santa Ana Blue Print 14931 03/18/2016 Liquid Waste Fund Indus Relining Project #310 50.49
Santa Ana Blue Print 14931 03/18/2016 Liquid Waste Fund Force Main Upgrades #200 67.21
Santa Ana Blue Print 14931 03/18/2016 Liquid Waste Fund Sewer Maint-Annual Sewer Maint 38.00
Santa Ana Blue Print 14931 03/18/2016 Liquid Waste Fund Indus Relining Project #310 306.16
Santa Ana Blue Print 14931 03/18/2016 Liquid Waste Fund Force Main Upgrades #200 44.24
Check Total: 3,118.33
Shane Savage 14932 03/18/2016 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,100.00
Check Total: 1,100.00
Southern California Edison 14933 03/18/2016 Liquid Waste Fund Sewer Maint-Electric Pumps 52.94
Southern California Edison 14933 03/18/2016 Liquid Waste Fund Sewer Maint-Electric Pumps 70.66
Southern California Edison 14933 03/18/2016 Liquid Waste Fund Sewer Maint-Electric Pumps 208.21
Southern California Edison 14933 03/18/2016 Liquid Waste Fund Sewer Maint-Electric Pumps 58.36
Southern California Edison 14933 03/18/2016 Liquid Waste Fund Sewer Maint-Electric Pumps 75.28
Southern California Edison 14933 03/18/2016 Liquid Waste Fund Sewer Maint-Electric Pumps 675.44
Southern California Edison 14933 03/18/2016 Liquid Waste Fund Sewer Maint-Electric Pumps 190.63
Southern California Edison 14933 03/18/2016 Liquid Waste Fund Sewer Maint-Electric Pumps 220.84
Southern California Edison 14933 03/18/2016 Liquid Waste Fund Sewer Maint-Electric Pumps 370.62
Southern California Edison 14933 03/18/2016 Liquid Waste Fund Sewer Maint-Electric Pumps 126.14
Southern California Edison 14933 03/18/2016 Liquid Waste Fund Sewer Maint-Electric Pumps 244.30
Southern California Edison 14933 03/18/2016 Liquid Waste Fund Sewer Maint-Electric Pumps 68.60
Southern California Edison 14933 03/18/2016 Liquid Waste Fund Sewer Maint-Electric Pumps 182.43
Southern California Edison 14933 03/18/2016 Liquid Waste Fund Sewer Maint-Electric Pumps 29.82
Southern California Edison 14933 03/18/2016 Liquid Waste Fund Sewer Maint-Electric Pumps 162.19
AP-Checks for Approval (4/12/2016 - 9:04 AM)Page 13
Check Number Check Date Account Name Vendor NameFund Name Void Amount
Southern California Edison 14933 03/18/2016 Liquid Waste Fund Sewer Maint-Electric Pumps 223.03
Southern California Edison 14933 03/18/2016 Liquid Waste Fund Sewer Maint-Electric Pumps 64.65
Southern California Edison 14933 03/18/2016 Liquid Waste Fund Sewer Maint-Electric Pumps 40.01
Southern California Edison 14933 03/18/2016 Liquid Waste Fund Electric - Building 434.22
Southern California Edison 14933 03/18/2016 Solid Waste Fund Electric - Building 48.25
Check Total: 3,546.62
Spec Dist Risk Mgt Authority 14934 03/18/2016 Solid Waste Fund Cafeteria Plan 53.90
Spec Dist Risk Mgt Authority 14934 03/18/2016 Liquid Waste Fund Benefits Admin Costs 38.32
Spec Dist Risk Mgt Authority 14934 03/18/2016 Solid Waste Fund Benefits Admin Costs 15.14
Spec Dist Risk Mgt Authority 14934 03/18/2016 Liquid Waste Fund Swr Maint - Cafeteria Plan 181.91
Spec Dist Risk Mgt Authority 14934 03/18/2016 Liquid Waste Fund Cafeteria Plan 70.48
Spec Dist Risk Mgt Authority 14934 03/18/2016 Solid Waste Fund Cafeteria Plan 102.52
Spec Dist Risk Mgt Authority 14934 03/18/2016 Liquid Waste Fund Swr Maint - Cafeteria Plan 96.74
Spec Dist Risk Mgt Authority 14934 03/18/2016 Liquid Waste Fund Cafeteria Plan 151.84
Spec Dist Risk Mgt Authority 14934 03/18/2016 Liquid Waste Fund Vision Insurance 214.85
Spec Dist Risk Mgt Authority 14934 03/18/2016 Liquid Waste Fund Dental Insurance 930.04
Check Total: 1,855.74
Securitas Security Service USA, Inc. 14935 03/18/2016 Solid Waste Fund Building Maintenance 22.40
Securitas Security Service USA, Inc. 14935 03/18/2016 Liquid Waste Fund Building Maintenance 201.60
Securitas Security Service USA, Inc. 14935 03/18/2016 Solid Waste Fund Building Maintenance 22.00
Securitas Security Service USA, Inc. 14935 03/18/2016 Liquid Waste Fund Building Maintenance 198.00
Securitas Security Service USA, Inc. 14935 03/18/2016 Solid Waste Fund Building Maintenance 21.60
Securitas Security Service USA, Inc. 14935 03/18/2016 Liquid Waste Fund Building Maintenance 194.40
Securitas Security Service USA, Inc. 14935 03/18/2016 Liquid Waste Fund Building Maintenance 216.00
Securitas Security Service USA, Inc. 14935 03/18/2016 Solid Waste Fund Building Maintenance 24.00
Check Total: 900.00
Luana Sharp 14936 03/18/2016 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,100.00
Check Total: 1,100.00
Marilyn Shepard 14937 03/18/2016 Liquid Waste Fund Sewer Maint-Staff Development 950.00 0.00
Check Total: 0.00
Nancy Sterrett 14938 03/18/2016 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,100.00
Check Total: 1,100.00
TelePacific Communications 14939 03/18/2016 Liquid Waste Fund EOC Equipment & Supplies 276.00
TelePacific Communications 14939 03/18/2016 Solid Waste Fund EOC Equipment & Supplies 30.66
Check Total: 306.66
AP-Checks for Approval (4/12/2016 - 9:04 AM)Page 14
Check Number Check Date Account Name Vendor NameFund Name Void Amount
David Theriault 14940 03/18/2016 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,100.00
Check Total: 1,100.00
Tribune Publishing Company, LLC 14941 03/18/2016 Liquid Waste Fund Indus Relining Project #310 581.50
Tribune Publishing Company, LLC 14941 03/18/2016 Solid Waste Fund Public Info/Ed/Community Prom 196.38
Tribune Publishing Company, LLC 14941 03/18/2016 Liquid Waste Fund Elden PS Valve/Repipe #202 537.62
Tribune Publishing Company, LLC 14941 03/18/2016 Liquid Waste Fund Force Main Upgrades #200 503.50
Check Total: 1,819.00
TSR Construction and Inspection 14942 03/18/2016 Liquid Waste Fund Pump Stn Emerg. Eqpt. #196 92,300.00
TSR Construction and Inspection 14942 03/18/2016 Liquid Waste Fund Retention's Payable -4,615.00
Check Total: 87,685.00
U.S. Healthworks Medical Group, PC 14943 03/18/2016 Liquid Waste Fund Medical/Employment Services 100.00
Check Total: 100.00
VantagePoint Transfer Agents 14944 03/18/2016 Liquid Waste Fund Deferred Compensation - 457 2,140.42
Check Total: 2,140.42
VantagePoint Transfer Agents 14945 03/18/2016 Liquid Waste Fund Deferred Medical-RHS-Employee 924.04
Check Total: 924.04
Chris Walker 14946 03/18/2016 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,100.00
Check Total: 1,100.00
Willdan Engineering 14947 03/18/2016 Liquid Waste Fund Professional Services 9,157.25
Check Total: 9,157.25
WorkWave GPS 14948 03/18/2016 Solid Waste Fund Equipment Maintenance 19.99
WorkWave GPS 14948 03/18/2016 Liquid Waste Fund Sewer Maint-Equipment Maint 99.95
Check Total: 119.94
International Training & Rehab Technologies 14954 03/28/2016 Liquid Waste Fund Sewer Maint-Staff Development 950.00
Check Total: 950.00
Report Total: 939,634.27
AP-Checks for Approval (4/12/2016 - 9:04 AM)Page 15
Vendors Descriptions Amount
Anchor Scientific, Inc. Godwin, Spare Backup Floats (2) 95.09
CM Chamber of Commerce Costa Mesa Chamber Breakfast‐Directors (2) 35.00
CSDA 2016 Special Districts Legislative Days 5/17‐5/18/16 ‐ Staff and Directors 700.00
CSDA General Manager Leadership Summit 6/12‐6/14/16 General Manager 625.00
Home Depot Bosch 1/4 X 6" Hammer Drill Bit (1) 4.30
Home Depot 19th Pump Station Parts 67.73
Home Depot Refund, Bosch 1/4 X 6" Hammer Drill Bit (1) ‐4.30
Home Depot Bucket/Letter Stencils/ Car Wash Solution 11.70
IBackup IT Support 23.02
International Transaction Fee International Transaction Fee, Garbage Truck CMSD Business Card Sculpture 0.86
Logicnow Antivirus Software (10) 108.00
McDonald Preventing SSO Recognition Gift Cards (3) 30.00
MMASC MMASC Membership Dues‐ Management Analyst I 85.00
Motivators Garbage Truck CMSD Business Card Sculpture 222.00
Office of Water Program Operation & Maintenance of Wastewater Collection System Class ‐ SCADA Tech 50.00
OneSource Spare Pilot Lights (2) 291.60
Orange Coast Plexiglass for Fuel Pump (1) 34.51
Panera Monthly Meeting Refreshments 2/16/16‐ General Manager & Directors 41.06
Park Avenue Lunch, Audit Meeting 2/24/16 ‐ CMSD & CR&R (6) 143.51
Red‐E Rentals 5 Gallon Propane (8) 29.38
Renaissance Hotel Lodging, PARMA Conference 2/23‐2/26/16‐Management Analyst II 519.65
Residence Inn Lodging, CSDA Legislative Committee 2/25‐2/26/16‐Director 183.25
SARBS SARBS Annual Award 3/5/16 ‐ AArreola & BHickman 130.00
Smart & Final Paper Products DY 56.54
Southwest Air Travel, CWEA Annual Conf 4/26‐4/26/16 Scano 257.96
Southwest Air Travel, CSDA Legislative Committee 2/25‐2/26/16‐ Director 237.95
Southwest Air Travel, CSDA Legislative Committee 3/15/16‐Director 201.96
Southwest Air Travel, CSDA Legislative Committee 3/10‐3/11/16‐Director 246.96
Southwest Air Travel, CSDA Legislative day 5/16‐5/18/16 ‐Staff and Directors 807.84
Super Shuttle Transportation, SDLD 5/16/16 & 5/18/16 ‐Staff and Directors 88.00
Unisafe Inc. TopGrip Ultimate Heavy‐Duty Gloves (20) 195.70
Workwave DY & Code Enforcement, GPS Monitoring Svc 2/6‐3/5/16 119.94
CMSD Check No. 14882 5,639.21
Bank of America Activity
March 2016
Costa Mesa Sanitary District
Costa Mesa Sanitary District
... an Independent Special District
Payroll Transparency Disclosure for March 2016
Item Number:6.
Recommendation/Notes:
Recommendation: That the Board of Directors approve and file.
ATTACHMENTS:
Description Type
Payroll Transparency Disclosure for March 2016 Cover Memo
Costa Mesa Sanitary District
... an Independent Special District
Directors’ Compensation and Reimbursement of Expenses
Item Number:7.
Recommendation/Notes:
Recommendation: That the Board of Directors approve the following:
a. Directors’ compensation for the month of March 2016; and
b. Directors’ reimbursement of expenses for the month of March 2016.
ATTACHMENTS:
Description Type
Directors’ compensation for the month of March 2016 Cover Memo
Directors’ reimbursement of expenses for the month of March 2016 Cover Memo
Costa Mesa Sanitary District
... an Independent Special District
Sewer Lateral Assistance Program (SLAP) Update
Item Number:8.
Recommendation/Notes:
Recommendation: That the Board of Directors approve and file.
ATTACHMENTS:
Description Type
Sewer Lateral Assistance Program (SLAP) Update Cover Memo
Protecting our community's health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Costa Mesa Sanitary District
….an Independent Special District
Memorandum
To: Board of Directors
Via: Scott Carroll, General Manager
From: Wendy H. Davis, Finance Manager
Date: April 28, 2016
Subject: Sewer Lateral Assistance Program (SLAP) Update
Summary
The following is a summary of the Sewer Lateral Assistance Program (SLAP) activity
for the 2015-2016 fiscal year as of March 31, 2016:
Staff Recommendation
That the Board of Directors receive and file this report.
Costa Mesa Sanitary District
... an Independent Special District
Art Wraps for Wastewater Pump Station Control Panels
Item Number:9.
Recommendation/Notes:
Recommendation: That the Board of Directors approves the recommendation from the Ad
Hoc Committee and appropriate $7,300 from the Wastewater Contingency Fund to support
this program.
ATTACHMENTS:
Description Type
Art Wraps for Wastewater Pump Station Control Panels Cover Memo
Costa Mesa Sanitary District
…an Independent Special District
Protecting our community’s health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Memorandum
To: Board of Directors
Via: Scott Carroll, General Manager
From: Elizabeth Pham, Management Analyst II
Date: April 28, 2016
Subject: Art Wraps for Wastewater Pump Station Control Panels
Summary
The Board of Directors directed staff to create an ad hoc committee to oversee the Pump
Station Electrical Control Panel Art Wraps Pilot Program. The program’s purpose is to
enhance the appearance of the District’s electrical control panels at wastewater pump
stations utilizing art wraps.
Staff Recommendation
That the Board of Directors approves the recommendation from the ad hoc committee and
appropriate $7,300 from the Wastewater Contingency Fund to support this program.
Analysis
The ad hoc committee reviewed and selected 8 pump stations to place customized art
vinyl wraps on. These locations were selected on visibility. The committee determined that
the artwork should be historically significant to each location (Attachment A). Artwork
would be solicited by artists from local schools (high schools and colleges) in Costa Mesa
and promoted through social media. Staff will promote the contest during Fall semester to
allow instructors enough time to engage participation from students. Artwork would be
selected by committee members and the artist would receive an honorarium of $100.
Strategic Plan Element & Goal
This item complies with Strategic Element 3.0., Partnerships, and Strategic Goal No. 3.2,
Strengthen our ties with local governments, special districts and educational institutions.
Board of Directors
April 28, 2016
Page 2 of 2
Legal Review
Not applicable.
Environmental Review
Placing a wrap on the electrical enclosure at a pump station is not only a beautification
program but the wrap provides protection for the surface and diminishes the chances of
graffiti and can be considered a maintenance activity, which is categorically exempt under
the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000
et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own
procedures “to list those specific activities which fall within each of the exempt classes”,
and the District has adopted “CEQA Guidelines and Implementing Procedures” that state
on page 6 ”Projects” does not include …. C. Continuing administrative or maintenance
activities.”
Financial Review
The cost for the art wraps is $6,500. The cost is contingent upon the panel size and
customization. In addition, an honorarium of $800 will need to be allocated to award each
artist. The total cost of the project is $7,300. Funds will be transferred from the
Wastewater Contingency to support this project.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the
April 28, 2016 Board of Directors meeting at District headquarters and on District’s
website.
Alternative Actions
1. Direct staff to report back with more information.
Attachments A: List of District Pump Stations
B: Estimate for Art Wraps
Reviewed by:
Wendy Hooper Davis
Finance Manager
Costa Mesa Sanitary District Pump Station –Art Vinyl Wrap Project
Historical significance of each location:
1. Gisler Pump Station—3003 Iowa St., Costa Mesa
Adobes
2. Iowa Pump Station—1601 Iowa St., Costa Mesa
Railroad (Harbor)
3. Adams Pump Station—2054 Adams Ave., Costa Mesa
Adobe de Sepulveda
4. Valley (Aviemore)Pump Station—1140 Aviemore Terrace, Costa Mesa
Marina/Harbor Theme
5. City Corporation Pump Station—3003 Placentia St., Costa Mesa
6. Santa Ana Pump Station—2449 Santa Ana Ave., Costa Mesa
Apple Orchards
7. Irvine Pump Station—2677 Irvine Ave., Costa Mesa
Ellis Brothers & the Great Race
8. 21st Pump Station—21st & Newport Ave., Costa Mesa
Downtown
Mesa
Art
&
Framing
789
W.
19th
St.
Costa
Mesa,
CA
92627
Phone#
E-‐Mail:
Payment
Terms:
Reference:
Atn:
Steve
Cano
Address:
Item Description QuantityCost Total
1 2054
Adams
P.S.1.00 $540.00 $540.00
2 1140
Avimor
Terrace 1.00 $1,368.00 $1,368.00
3
2300
Placentia
Ave.
P.S.1.00 $720.00 $720.00
4 3003
Iowa
Gisler
P.S.1.00 $514.00 $514.00
5 1601
Iowa
P.S.1.00 $541.00 $541.00
6 Santa
Ana
P.S 1.00 $362.00 $362.00
7 Irvine
P.S.1.00 $884.00 $884.00
8 11421
21st.
St.
P.S.1.00 $1,085.00 $1,085.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
$0.00
8.00
Sub-‐Total:$6,014.00
Sales
Tax
8:$481.11
Received
By:Shipping
Other
Total:$6,495.11
$6,495.11
Vinyl
Wraps
Date:
04/03/16
Quote
Sheet
Es[mate
for:
CMSD,
Costa Mesa Sanitary District
... an Independent Special District
Extension and Amendment to Employee Lending Agreement with Orange County
Sanitation District (OCSD)
Item Number:10.
Recommendation/Notes:
Recommendation: That the Board of Directors approves the Agreement allowing OCSD staff
to service as CMSD’s Alternate District Engineer.
ATTACHMENTS:
Description Type
Extension and Amendment to Employee Lending Agreement with
Orange County Sanitation District (OCSD)Cover Memo
Costa Mesa Sanitary District
…an Independent Special District
Protecting our community’s health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Memorandum
To: Board of Directors
From: Scott Carroll, General Manager
Date: April 28, 2015
Subject: Extension and Amendment to Employee Lending Agreement with
Orange County Sanitation District (OCSD)
Summary
On December 18, 2014 the Board of Directors adopted Resolution No. 2015-855
appointing Rudy Davila from the Orange County Sanitation District as the Alternate District
Engineer (See Attachment A). In March 2015, CMSD and OCSD entered into an
agreement for alternate district engineer services. The agreement has expired and an
extension is required.
Staff Recommendation
That the Board of Directors approves the Agreement with OCSD.
Analysis
Section 3.01.045(a) of the Operations Code allows a private civil engineer to serve as
District Engineer. Rob Hamers, of Robin B. Hamers & Associates, Inc. (RBH) is a private
civil engineer who is serving as District Engineer.
Section 3.01.045(b) of the Operations Code requires the Alternate District Engineer to
review and approve plans when the District Engineer is the engineer of record for private
development within CMSD service area.
Board of Directors April 28, 2016
Page 2 of 3
Rudy Davila, from OCSD has been providing alternate district engineer services for CMSD
for the past year. The agreement has expired and an extension is now required. OCSD
legal staff was still working on the new agreement during the time this staff report is being
prepared, which is why the agreement is not attached hereto. The agreement will be
presented tonight at the Board meeting. Staff is recommending the Board approve the
agreement with OCSD. In addition, the hourly rate is increasing from $66.00 to $70 an
hour.
Strategic Element & Goal
This item complies with Strategic Element 3.0, Partnerships and Strategic Goal No.3.2, Strengthen our ties with local governments, special districts and educational institutions.
This item also complies with the objective and strategy of Strategic Element 5.0,
Administrative Management, which states:
“Objective: To create, maintain and implement policies and procedures to ensure sound
management of the District.
Strategy: We will conduct periodic reviews, refine and implement policies and procedures,
and assure the General Manager has the direction and tools necessary for successful District operations.”
Legal Review
District Counsel has reviewed and approved the agreement.
Environmental Review
The determination of who performs services for the District as the Alternate District
Engineer is an administrative matter and is not a disturbance of the environment similar to
grading or construction and is not a project under CEQA or the District’s CEQA
Guidelines.
Financial Review
There are sufficient funds budgeted to cover increased cost for alternate district engineer
contract. Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the
April 28, 2016 Board of Directors meeting at District Headquarters and on the District’s
website.
Alternative Actions
1. Direct staff to seek proposals from private engineering firms to serve as the
District’s Alternate District Engineer.
Board of Directors April 28, 2016
Page 3 of 3
2. Direct staff to report back with more information.
Reviewed by:
Wendy Davis
Finance Manager
Attachments A: Resolution No. 2015-855
RESOLUTION NO. 2014.855
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE
COSTA MESA SANITARY DISTRICT APPOINTING RUDY DAVILA
FROM ORANGE COUNTY SANITATION DISTRICT AS
ALTERNATE DISTRICT ENGINEER
WHEREAS, the District Engineer is responsible for designing and approving
various sewer - related projects within the boundaries of the District; and
WHEREAS, the District Engineer has a private engineering firm and does work
on private projects that occasionally will create a conflict of interest with his District work
and require that the District Engineer disqualify himself from the District approval
process; and
WHEREAS, the Board of Directors has recognized said potential for conflict and
adopted an ordinance providing a procedure for the appointment of an Alternate District
Engineer to provide such approvals when conflicts arise; and
WHEREAS, said ordinance is codified at Section 3.01.045 of the District's
Operations Code; and
WHEREAS, the Board of Directors has considered Rudy Davila, P.E., an
employee of the Orange County Sanitation District as Alternate District Engineer and
found his qualifications appropriate to provide such services; and
WHEREAS, the Board of Directors of the Orange County Sanitation District has
consented for its employee to provide such services pursuant to an employee loan
agreement; and
NOW, THEREFORE, the Board of Directors of the Costa Mesa Sanitary District
does hereby RESOLVE and DETERMINE as follows:
1. Rudy Davila of the Orange County Sanitation District is hereby appointed
Alternate District Engineer and has been provided with the power to approve
engineering matters whenever the District Engineer has declared a conflict of
interest.
2. That Rudy Davila's approvals shall be entitled the same authority under
Government Code Section 830.06 (design immunity) as the District
Engineer's.
3. That Rudy Davila shall be subject to the same discretionary and other
Government Code immunities as an officer of the District as the District
Engineer might enjoy.
4. That should Rudy Davila be unwilling or unable to act and there is a need for
action that cannot await a formal appointment of a new Alternate District
Engineer by the Board of Directors, that the General Manager of this District
shall be authorized to appoint a temporary Alternate District Engineer from a
public agency or private practice who is a civil engineer experienced in sewer
engineering whose appointment shall not be effective for longer than 60 days
without formal Board approval.
PASSED AND ADOPTED by the Board of Directors of the Costa Mesa Sanitary District
at a regular meeting thereof held on the 18th day of December, 2014.
0,—"( ° w
Secretary President
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF COSTA MESA )
I, NOELANI MIDDENWAY, Clerk of the Costa Mesa Sanitary District, hereby
certify that the above and foregoing Resolution No. 2014 -855 was duly and regularly
passed and adopted by said Board of Directors at a regular meeting thereof, held on the
18th day of December, 2014 by the following votes:
AYES: FERRYMAN, SCHEAFER, PERRY, OOTEN, SCHAFER
NOES: NONE
ABSENT: NONE
ABSTAIN: NONE
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the
Costa Mesa Sanitary District, this 18" day of December, 2014.
I 0 oil
Costa Mesa Sanitary District
... an Independent Special District
FY 2015-16 Budget Review – Third Quarter
Item Number:11.
Recommendation/Notes:
Recommendation: That the Board of Directors receive and file the report.
ATTACHMENTS:
Description Type
FY 2015-16 Budget Review – Third Quarter Cover Memo
Costa Mesa Sanitary District
…an Independent Special District
Protecting our community’s health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Memorandum
To: Board of Directors
From: Scott Carroll, General Manager
Via: Wendy H. Davis, Finance Manager
Date: April 28, 2016
Subject: FY 2015-16 Budget Review- Third Quarter
Summary
This report serves as a summary of the District’s spending through March 31, 2016 as well
as staff’s best estimate of projected balances for the year ended June 30, 2016.
Staff Recommendation
That the Board of Directors receive and file this report.
Analysis
Based on the spending trends through March 31, 2016, staff is projecting minor savings in
both the Solid Waste and Wastewater Funds except for the Capital Outlay account in the
Wastewater Fund.
As of March 31, 2016, a total of 62.1% of the Solid Waste budget for the 2015-2016 fiscal
year has been expended. At this time, staff anticipates a small budgetary savings at fiscal
year-end due Special Programs not fully spent.
A total of 67% of the Wastewater Fund’s operating budget has been expended as of
March 31, 2016. At this time, staff anticipates a small budgetary savings in Maintenance
and Operations at fiscal year-end. The Capital Outlay account is over budget due to the
preliminary costs associated with acquiring the new building.
Please see the attached report for a more detailed analysis.
Board of Directors
April 28, 2016
Page 2 of 2
Strategic Plan Element & Goal
This item supports achieving the objective and strategy of Strategic Element No. 7.0,
Finance, which states:
“Objective: To ensure the short and long-term fiscal health of the District.
Strategy: The District will forecast and plan revenue and expenditures and maintain
appropriate reserves and investment to provide financial resources to fund current and
planned operations and projects.”
Legal Review
Not applicable.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality
Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA
allows an agency while establishing its own procedures “to list those specific activities
which fall within each of the exempt classes”, and the District has adopted “CEQA
Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not
include …. C. Continuing administrative or maintenance activities.”
Financial Review
See attached report.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the
April 28, 2016 Board of Directors regular meeting at District Headquarters and on District
website at www.cmsdca.gov.
Alternative Actions
1. Refer the matter back to staff for additional information.
Attachments A: FY 2015-16 Third Quarter Budget Analysis
B: Expenditure Analysis through 03/31/2016
COSTA MESA SANITARY DISTRICT
Third Quarter Budget Update
Fiscal Year 2015-16
EXECUTIVE SUMMARY
Attached is the third quarter budget analysis of the Solid and Wastewater Fund’s operating budgets for
fiscal year (FY) 2015-16. This analysis uses the “Amended Budget”, which consists of the adopted
budget plus any prior year carryover appropriations, as well as budget adjustments approved through
March 31, 2016. The projections in this analysis are based on “Run-Rate” calculations unitizing
historical trends for some accounts, while others are based on known or anticipated spending by staff.
The Costa Mesa Sanitary District (District) Solid Waste and Wastewater Funds are both Enterprise
Funds. These funds are operated as independent business ventures sharing one Board of Directors.
Some expenses of the District are charged entirely to a specific fund, while other expenses may be
allocated to both funds based on a percentage. For example, the costs associated with the District’s
Board of Directors will be split between the funds equally. However, the cost of the trash pickup will be
charged only to the Solid Waste Fund.
The following sections are intended to provide a summary of the budget status:
SOLID WASTE FUND
The annual operating budget for the Solid Waste fund is $5,901,375. The total year-to-date expenses
are $3,662,450, and staff estimates the total year-end balance will be $5,731,875 resulting in a projected
surplus of $169,500. This projected surplus results primarily from unexpended funds in the
Maintenance and Operations, and Special Programs. The following sections are intended to provide a
summary of the more significant budget to actual changes anticipated by staff at year-end:
PERSONNEL
The District currently has two vacant positions, the Senior Management Analyst and a part-time
Accounting Clerk. These two positions provide services to both funds. In January, the District
restructured the organization to cover the vacant position’s duties as follows; the Management Analyst
I accepted the position as Management Analyst II; the Administrative Assistant accepted the position
as Management Analyst I; the part-time Accounting Clerk accepted the position as Administrative
Assistant and the Accountant accepted the position as Senior Accountant. The projected saving from
the vacant positions is offset by salary adjustments for the reorganization, thus creating only a small
savings in the part-time salaries of $5,000 at June 30, 2016.
M & O
The Maintenance and Operations expenditures are projected to have a substantial savings of $118,000
at June 30, 2016. The most significant change in this year’s budget from the prior year budget is the
implementation of the Organics Recycling Program with a budget of $600,000. The projected expense
for this program at year-end is $500,000. The District has not incurred the higher costs for the disposal
of Organic materials due to the CR&R Anaerobic Digestion Facility not coming online. The schedule
below shows the Organics Tonnage and Cost since the start of the program. Staff estimates that the
program will be under budget; however, with the wide variances in the tonnage it is difficult to predict.
COSTA MESA SANITARY DISTRICT
Third Quarter Budget Update
Fiscal Year 2015-16
Public Info/Education/Community Promotion account is projected to be under the $53,400 budget
by $20,000 for composting bins which will not be purchased this year due to limited storage space and
low demand.
SPECIAL PROGRAMS
The Household Hazardous Waste, the Anti-Scavenging and the Battery Recycling programs are
projected to come in substantially under budget, resulting in a budget surplus of $46,500. The Battery
Recycling program, with a budget of $20,000, has spent $3,500 on school rewards and $3,439 for
battery pickup fees which will be reimbursed by a grant.
CAPITAL OUTLAY
The capital outlay budget of $4,050 is expected to be fully expended by fiscal year-end on the new
telephone system, computer servers and four replacement workstations.
Tonnage Cost
July 195.64 $10,167.41
August 580.23 30,154.55
September 735.45 38,221.34
October 813.67 42,286.43
November 633.81 32,939.11
December 590.95 30,711.67
January 500.65 29,018.82
February 609.86 31,694.43
March 763.53 39,680.69
Total 5,423.79 $284,874.45
Avg Tonnage for Quarter ending 9/30/15 503.77
Avg Tonnage for Quarter ending 12/31/15 679.48
Avg Tonnage for Quarter ending 3/31/16 624.68
Total Avg Tonnage as of 3/31/16 602.64
COSTA MESA SANITARY DISTRICT
Third Quarter Budget Update
Fiscal Year 2015-16
WASTEWATER FUND
The annual operating budget for the Wastewater Fund is $4,775,561, excluding Capital Improvement
Projects. The total year-to-date expenses are $3,201,707. Staff projects the total year-end balance to
be $5,084,831, this amount included the preliminary expenses incurred for the purchase of the new
headquarters building at 290 Paularino Avenue. The anticipated budgetary savings of $96,050 is
primarily in Maintenance and Operations accounts. The Board of Directors will appropriate money for
the building and improvements at a Special Meeting on April 18, 2016. The following sections are
intended to provide a summary of the more significant budget to actual changes anticipated by staff at
year-end:
PERSONNEL
The District currently has two vacant positions, the Senior Management Analyst and a part-time
Accounting Clerk. These two positions provide services to both funds. In January, the District
restructured the organization to cover the vacant position’s duties as follows; the Management Analyst
I accepted the position as Management Analyst II; the Administrative Assistant accepted the position
as Management Analyst I; the part-time Accounting Clerk accepted the position as Administrative
Assistant and the Accountant accepted the position as Senior Accountant. The projected saving from
the vacant positions is offset by salary adjustments for the reorganization, thus creating only a small
savings in the part-time salaries of $5,000 at June 30, 2016.
M & O
The Maintenance and Operations expenditures are projected to have a savings of $91,050 at June 30,
2016, a result of the net effect of savings and unanticipated costs:
Sewer Line Maintenance- Since adding a second cleaning crew helps reduce external
contracts, Staff projects a savings of $10,000.
Equipment Maintenance- The Vaccon truck is in good working condition and does not
need services and repairs. For this reason, staff projected to have a savings of $20,000.
Miscellaneous Sewer Work- Fewer sanitary sewer overflows and emergency incidents
are resulting in a projected savings of $30,000.
CCTV Sewer Lateral Program- This is a pilot program with a $20,000 budget which is
not expected to start by June 30, 2016.
Electric Pump Maintenance – The replacement of older equipment with energy efficient
parts at pump stations last year will produced a projected savings of $15,000 in this
account.
Computer Licenses & Maintenance- This account is projected to be over budget by
$13,000 due to online security and server upgrades implemented by the new information
technical support company.
COSTA MESA SANITARY DISTRICT
Third Quarter Budget Update
Fiscal Year 2015-16
CAPITAL OUTLAY
The Capital Outlay budget is $672,431 which includes the purchase of the new Vaccon truck for the
second cleaning crew. Staff projects the Capital Outlay to be on budget at June 30, 2016. The year-
to-date expenses are $1,019,239, which also includes escrow deposits and preliminary expenses
incurred for the building at 290 Paularino Avenue in the amount of approximately $462,000 as of March
31, 2016. At the Special Meeting on April 18, 2016 the Board approved an appropriation of $5,043,000
to purchase the new headquarters and pay for needed improvements which will bring this account back
into balance.
COSTA MESA SANITARY DISTRICT
Third Quarter Budget Update
Fiscal Year 2015-16
CAPITAL IMPROVEMENT PROJECTS
The status of the capital improvement projects as of March 31, 2016 is shown below. All projects are
expected to be fully expended as of June 30, 2016.
Original WorkingRun-Rate -Full Year- Finance FinanceBUDGET BUDGET YTD YTD YTD 14-15 to Percent Full Year Projection Finance Projected Proj. %as of July 1 '15-'16 3/31/2016 3/31/2015 YTD 15-16 Change '14-'15 Full Year Projections Variance1 RemainingEXPENDITURESPersonnelSALARIES FULL-TIME 340,000 340,000 260,665 243,292 17,373 7% 333,218 347,554 340,000 - 0%SALARIES PART-TIME 40,000 40,000 22,050 16,559 5,492 33% 23,514 29,400 35,000 5,000 13%SALARIES BOARD 21,200 21,200 12,430 10,210 2,220 22% 15,470 16,574 21,200 - 0%OVERTIME 500 500 173 124 49 39% 208 231 500 - 0%Benefits 120,800 120,800 72,152 72,297 (145) 0% 72,297 96,202 120,800 - 0%Sub-Total Personnel522,500 522,500 367,470 342,482 24,988 7% 444,707 489,961 517,500 5,000 1%M & OPROFESSIONAL SERVICES39,250 39,745 8,910 9,790 (880) -9% 20,095 11,881 39,745 - 0%DISTRICT MANAGER00 0 000% 0 0 0- 0%LEGAL SERVICES27,000 27,000 14,013 11,670 2,343 20% 18,107 18,684 27,000 - 0%FISCAL SERVICES12,200 12,200 8,384 6,113 2,271 37% 9,737 11,179 12,200 - 0%MEDICAL/EMPLOY SERVICES400 400 121 261 (140) -54% 374 162 400 - 0%CONTRACT SERVICES6,550 6,550 145 10,388 (10,243) -99% 13,237 193 6,550 - 0%COUNTY COLLECTION FEE15,500 15,500 0 0 0 0% 14,366 0 15,500 - 0%TRASH HAULER (CR&R)2,615,000 2,615,000 1,704,555 1,350,780 353,775 26% 2,322,021 2,272,739 2,615,000 - 0%RECYCLING/DISPOSAL (CR&R)1,750,000 1,750,000 1,191,231 1,444,523 (253,292) -18% 2,170,978 1,588,308 1,750,000 - 0%ORGANICS DISPOSAL (CR&R)600,000 600,000 242,194 0 242,194 0% 0 322,925 500,000 100,000 17%CONTAINER COLLECTION COST16,000 16,000 6,890 7,326 (436) -6% 14,799 9,187 16,000 - 0%ELECTIONS0 0 0 16,264 (16,264) -100% 16,264 0 0 - 0%MAINTENANCE6,900 6,900 2,898 5,335 (2,437) -46% 3,979 3,863 6,900 - 0%OFFICE SUPPLIES600 600 553 452 101 22% 612 737 600 - 0%MISC COPY150 150 4 3 1 47% 3 5 150 - 0%POSTAGE1,000 750 123 169 (46) -27% 289 164 750 - 0%PUBLIC INFOR/ED/COM PROM53,400 53,400 13,338 24,876 (11,537) -46% 30,408 17,784 33,400 20,000 37%SMALL TOOLS/EQUIP690 940 445 837 (392) -47% 1,024 593 940 - 0%COMPUTER LICENSES & MAINT5,390 5,390 5,559 5,956 (397) -7% 8,939 7,413 8,390 (3,000) -56%PROF DEVELOPMENT/TRAINING22,100 22,100 15,606 17,590 (1,984) -11% 20,699 20,808 22,100 - 0%LIABILITY INSURANCE6,800 6,800 5,729 6,420 (691) -11% 6,420 7,639 5,800 1,000 15%TELEPHONE1,300 1,300 873 796 77 10% 1,144 1,165 1,300 - 0%UTILITIES - BLDG1,050 1,050 592 646 (54) -8% 955 790 1,050 - 0%ASSET REPLACEMENT26,000 26,000 19,500 22,500 (3,000) -13% 30,000 26,000 26,000 - 0%CONTINGENCY00 0 000% 0 0 0- 0%TRANSFER OUT00 0 000% 0 0 0- 0%Sub-Total M & O5,207,280 5,207,775 3,241,665 2,942,694 298,971 10% 4,704,449 4,322,220 5,089,775 118,000 2%Capital OutlayEQUIPMENT2,520 4,050 2,996 4,652(1,656) -36% 3,6253,994 4,050- 0%Sub-Total Capital Outlay2,520 4,050 2,996 4,652 (1,656) -36% 3,625 3,994 4,050- 0%Special ProgramsSHARPS PROGRAM10,200 10,200 6,670 6,723 (53) -1% 10,173 8,893 10,200 - 0%HHW40,000 40,000 3,332 2,940 392 13% 5,096 4,443 10,000 30,000 75%TELEPHONE BK RECYCLING00 0 000% 0 0 0- 0%ANTI-SCAVENGING5,000 5,000 0 940 (940) -100% 940 0 1,500 3,500 70%USED TIRE ROUNDUP00 0 000% 0 0 0- 0%EDUCATIONAL TOURS50,500 50,500 14,372 8,927 5,445 61% 33,642 19,162 50,500 - 0%PHARMACEUTICAL12,000 12,000 8,895 8,073 822 10% 13,028 11,860 12,000 - 0%COMPOST GRANT00 0 000% 0 0 0- 0%BATTERY RECYCLING20,000 20,000 0 0 0 0% 7,417 0 7,000 13,000 65%ORGANICS PUBLIC INFO/ED10,000 29,350 17,050 8,646 8,404 97% 46,087 22,733 29,350 - 0%Sub-Total Special Programs147,700 167,050 50,319 36,248 14,071 39% 116,382 67,092 120,550 46,500 28%TOTAL EXPENDITURES 5,880,000$ 5,901,375$ 3,662,450$ 3,326,076$ 336,374$ 10%5,269,163$ 4,883,266$ 5,731,875$ 169,500$ 3%Notes% change from last year ==>> -7% 9%1Finance Projections reflect the most recent quarterly update 04/20/16 9:07Solid Waste FundExpenditure AnalysisExpenditures ChangeThrough 3/31/2016
Through 3/31/2016Original WorkingRun-Rate-Full Year-Finance FinanceBUDGET BUDGET YTD YTD YTD 14-15 to Percent Full Year Projection Finance Projected Proj. %as of July 1 '15-'16 3/31/2016 4/1/2015 YTD 15-16 Change '14-'15 Full Year ProjectionsVariance1RemainingEXPENDITURESPersonnelSALARIES FULL-TIME 895,000 895,000 616,859 539,216 77,643 14% 722,116 822,478 895,000 - 0%SALARIES PART-TIME 30,000 30,000 18,366 5,578 12,789 229% 6,367 24,489 25,000 5,000 17%SALARIES BOARD 85,000 85,000 49,722 40,841 8,881 22% 56,576 66,295 85,000 - 0%OVERTIME 33,500 33,500 17,030 21,419 (4,389) -20% 28,831 22,706 33,500 - 0%Benefits 370,500 370,500 252,238 213,752 38,487 18% 150,058 336,318 370,500 - 0%Sub-Total Personnel1,414,000 1,414,000 954,215 820,805 133,410 16% 963,948 1,272,287 1,409,000 5,000 0%M & OPROFESSIONAL SERVICES174,250 189,289 64,818 60,407 4,410 7% 194,386 86,423 189,289 - 0%DISTRICT MANAGER00 0000%000- 0%LEGAL SERVICES108,000 108,000 70,774 60,541 10,233 17% 118,709 94,366 108,000 - 0%ENGINEERING/ARCHIT SERV64,000 64,000 40,245 40,170 75 0% 59,155 53,660 64,000 - 0%PLAN CHECK/INSPECTIONS132,000 142,000 83,882 83,614 269 0% 143,479 111,843 142,000 - 0%FISCAL SERVICES22,800 22,800 15,570 14,211 1,359 10% 18,470 20,760 22,800 - 0%MEDICAL/EMPLOY SERVICES3,600 3,600 2,453 1,365 1,088 80% 2,979 3,271 3,600 - 0%CONTRACT SERVICES39,950 39,950 12,325 13,325 (1,000) -8% 13,288 16,433 39,950 - 0%SEWER MAINTENANCE CLAIMS00 0000%000- 0%COUNTY COLLECTION FEE15,500 15,500 0 0 0 0% 1,574 0 15,500 - 0%PUMP STN MAINT CONTRACT30,000 38,500 31,070 71,842 (40,772) -57% 74,232 41,427 38,500 - 0%SEWER LINE MAINTENANCE25,000 25,000 2,300 2,250 50 2% 198,492 3,067 15,000 10,000 40%ELECTIONS0 0 0 30,204 (30,204) -100% 30,204 0 0 - 0%BLDG MAINTENANCE45,250 45,250 23,392 24,939 (1,547) -6% 34,841 31,189 45,250 - 0%EQUIP MAINTENANCE93,800 93,800 33,161 67,835 (34,674) -51% 57,554 44,215 73,800 20,000 21%GIS MAINTENANCE45,000 45,000 21,173 20,960 212 1% 23,953 28,230 45,000 - 0%TELEVISING SEWER LINES70,000 556,000 36,978 6,751 30,227 448% 12,145 49,304 556,000 - 0%MISC SEWER WORK150,000 133,800 46,143 147,093 (100,950) -69% 161,711 61,524 103,800 30,000 22%FOG PROGRAM108,000 108,000 68,171 60,200 7,971 13% 93,669 90,894 108,000 - 0%RESIDENT FOG PROGRAM00 0000%000- 0%SEWER LATERAL PROGRAM200,000 254,200 153,934 136,152 17,781 13% 201,475 205,245 254,200 - 0%CCTV SWR LATERAL PROGRAM20,000 20,000 0 0 0 0% 0 0 0 20,000 100%OFFICE SUPPLIES6,400 6,400 4,624 3,735 889 24% 5,183 6,166 6,400 - 0%MISC COPY1,350 1,350 34 39 (5) -13% 39 45 1,350 - 0%POSTAGE9,000 6,850 1,671 1,786 (115) -6% 3,774 2,228 5,000 1,850 27%COMMUNITY OUTREACH33,400 35,600 22,287 19,962 2,325 12% 28,249 29,716 35,600 - 0%SMALL TOOLS/EQUIP24,260 24,260 12,876 10,597 2,279 22% 10,310 17,169 24,260 - 0%MAINT MATERIAL/SUPPLIES20,000 27,071 12,496 5,147 7,350 143% 19,676 16,661 27,071 0 0%EOC EQPT & SUPPLIES1,350 3,500 2,483 2,472 12 0% 3,596 3,311 3,500 - 0%COMPUTER LICENSES & MAINT72,610 72,61072,468 29,559 42,909 145% 60,570 96,624 85,610 (13,000) -18%PROF DEVELOPMENT/TRAINING112,770 116,770 87,806 75,099 12,707 17% 84,615 117,075 116,770 - 0%LIABILITY INSURANCE76,200 76,200 68,703 69,047 (345) 0% 69,577 91,604 69,000 7,200 9%TELEPHONE21,200 21,200 16,417 12,946 3,470 27% 18,544 21,889 21,200 - 0%UTILITIES15,350 15,350 7,851 8,037 (187) -2% 11,501 10,467 15,350 - 0%WATER PUMP MAINTENANCE2,000 2,000 1,126 1,136 (10) -1% 1,642 1,501 2,000 - 0%ELECTRIC PUMP MAINTENANCE75,000 75,000 35,523 51,236 (15,714) -31% 67,766 47,364 60,000 15,000 20%ASSET REPLACEMENT234,000 234,000 175,500 150,750 24,750 16% 150,750 234,000 234,000 - 0%CONTINGENCY128,280 66,280 0 0 0 0% 0 0 66,280 - 0%Sub-Total M & O2,180,320 2,689,130 1,228,253 1,283,408 (55,155) -4% 1,976,108 1,637,670 2,598,080 91,050 3%Capital OutlayEQUIPMENT 22,680 94,680 499,095 14,789 484,306 3275% 32,630 665,461 500,000 (405,320) -428%EQUIPMENT206,000 577,751 520,143 297,219 222,924 75% 638,970 693,525 577,751 (0) 0%Sub-Total Capital Outlay228,680 672,431 1,019,239 312,009 707,230227%671,600 1,358,985 1,077,751 (405,320)-60%TOTAL EXPENDITURES 3,823,000$ 4,775,561$ 3,201,707$ 2,416,221$ 785,485$ 33%3,611,657$ 4,268,942$ 5,084,831$ (309,270)$ -6%Notes% change from last year ==>> 18% 41%1Finance Projections reflect the most recent quarterly update 04/20/16 9:07Wastewater FundExpenditure AnalysisExpenditures Change
Costa Mesa Sanitary District
... an Independent Special District
Third Quarter FY 2015-20 Strategic Plan Report
Item Number:12.
Recommendation/Notes:
Recommendation: That the Board of Directors receive and file the report.
ATTACHMENTS:
Description Type
Third Quarter FY 2015-20 Strategic Plan Report Cover Memo
COSTA MESA SANITARY DISTRICT
STRATEGIC PLAN FISCAL YEARS 2015-20
QUARTERLY PROGRESS REPORT 2015-16 (3rd QTR)
In-Process
Completed
Ongoing
Not scheduled to begin yet
Delayed
1.0 SEWER INFRASTRUCTURE
Objective Strategic Goals Accomplishments
Completion
Timeline
To collect and transport
wastewater to meet the needs
of existing and future
customers
1.1 Manhole Cover Maintenance
Program
The District successfully Phase II by adjusting 47 sewer manhole frames and covers
to grade, thereby eliminating deteriorating conditions that can lead to vehicle
damages. Including the 95 manholes that were adjusted in Phase I, the District
adjusted a total of 142 manholes out of the total 4,707 manholes in the District.
On April 28, 2016, the Board of Directors will consider accepting the improvements
as compete and file a Notice of Completion.
On-going
1.2 Inflow Reduction Program On February 9, 2016 staff presented to the Board of Directors a report about the
District’s Inflow Reduction Program noting that nearly half of all manholes within
the system are now plugged and sealed. To determine the effectiveness of the
District’s Inflow Reduction Program, a storm event must produce more than an
inch of rain within a 24 hour period. On January 6 and 7, 2016 a storm event had
more than one inch of rain. On January 6 the rain ingress was 0.92% and on
January 7 it was 1.30%, both events are below the 2% rain ingress goal.
On-going
1.3 Reduce Hotspot Locations to less
than 30.
The District’s Hot Spot Committee met on March 16, 2016. The Committee
discussed hot spots with grease and proposed criteria for recommending a Grease
Interceptor Assistance Program. No hotspot locations were eliminated, so the
total hotspot locations remain at 32.
On-going
1.4 System wide Sewer Replacement
& Repair Program
#196-C Generator at 23rd Street Pump Station – This project will install a
permanent generator near the station to ensure the station does not experience
any disruption during power outages. Generator enclosure is complete and
generator is in route to arrive any day. The total budget for Project 196-C 23rd
Street Pump Station Backup Power is $340,000, with expenses to date of
approximately $155,000.
#200-B Harbor Force Main Rehabilitation - This is one of the District’s oldest force
mains at 60 years. The District is planning to use no dig technology called
“horizontal directional drilling” (HDD) because of the traffic flow on Harbor Blvd
and Wilson Street. On March 24, 2016 the Board of Directors awarded a contract
to GCI Construction for $247,720. The Engineer’s Estimate was $400,000. A
timeline to begin construction is currently being prepared.
#200-C South Coast Plaza Force Main Rehabilitation – This force main is 50 years
old. Due to a number of underground conflicting utilities and the Plaza parking
structure, staff is considering slip lining, which is another type of no dig
technology. The cost to slip line the South Coast Plaza force main are $250,000.
#202 Elden Pump Station Piping and Valve Replacement – This project will replace
the 40-year-old piping near the station as well as replacing multiple valves that
include 18” and 12” valves. On March 24, 2016 the Board of Directors awarded a
contract to GCI Construction for $259,300. This Engineer’s Estimate is $400,000.
Work is schedule to begin in May 2016.
On-going
COSTA MESA SANITARY DISTRICT
STRATEGIC PLAN FISCAL YEARS 2015-20
QUARTERLY PROGRESS REPORT 2015-16 (3rd QTR)
In-Process
Completed
Ongoing
Not scheduled to begin yet
Delayed
1.0 SEWER INFRASTRUCTURE (Continued)
Objective Strategic Goals Accomplishments
Completion
Timeline
#310 Indus Sewer and Manhole Rehabilitation – This project will line
approximately 1,200 feet of pipeline that is currently located in private backyard
easements. The pipeline is severely infested with roots that have caused sanitary
sewer overflows in the past. On March 24, 2016 the Board of Directors awarded a
contract to Insituform Technologies for $218,458. The Engineer’s Estimate is
$350,000. Work is scheduled to begin in May 2016.
311 Manhole Surface Repair Program – Phase II – This project is complete as
described in Strategic Goal No. 1.1 above.
#312 Aviemore Pump Station Upgrades – The upgrades are complete and the
replacement cabinet is currently on order.
To collect and transport
wastewater to meet the needs
of existing and future
customers
1.5 Sewer Line Maintenance Cleaning
& CCTV Program
On January 28, 2016 the Board of Directors awarded a contract to CCTV the entire
wastewater system to Pro Pipe for $625,553.28. The work will take two years to
complete. The District’s cleaning crews are continuing to clean approximately
3,000 feet a day for a total of 6,000 feet a day.
Ongoing
1.6 Evaluate force main conditions
on a regular basis
The Harbor and South Coast Plaza force mains are described in Strategic Goal 1.4
above. In FY 2016-17, Engineering will begin evaluating the rehabilitation of the
Victoria force main. In FY 2018-19 Gisler, Elden and Iowa force mains will be
evaluated and FY 2019-20 21st Street force main will be evaluated.
Ongoing
1.7 Pump Station Maintenance &
Standardization Program
Annual preventive maintenance is complete and was performed by District staff.
In the 3rd quarter (Jan – Mar 2016) staff completed the following stations:
23rd Victoria
Mendoza Gisler
South Coast Plaza Adams
Adams
In the 4th quarter (Apr – June 2016) staff will complete the following stations:
21st Street President
Canyon Harbor
Elden Irvine
Ongoing
1.8 Fats Oil Grease (FOG) Program Staff has begun preparing a draft proposal for a Grease Interceptor Assistance
Program where the District can monetarily assist small business owners acquire
grease interceptors for their restaurants. Proposal will be presented in June 2016.
On-going
1.9 Sewer Lateral Assistance Program As of February 29, 2016 the District has received 170 new applications and process
137 applications for payment for a total of $136,304. On-going
1.10 Abandon five pump stations on
the west side in conjunction with
Orange County Sanitation District
companion project.
On May 4, 2016, the Orange County Sanitation District Operations Committee will
be considering approving this project. If they do not approve this project this goal
will be eliminated from the Strategic Plan. 2020
COSTA MESA SANITARY DISTRICT
STRATEGIC PLAN FISCAL YEARS 2015-20
QUARTERLY PROGRESS REPORT 2015-16 (3rd QTR)
In-Process
Completed
Ongoing
Not scheduled to begin yet
Delayed
2.0 SOLID WASTE
Objective Strategic Goals Accomplishments
Completion
Timeline
To manage the collection and
recycling of residential trash in
the most economical and
environmentally friendly way.
2.1 Behavior Study for Organics
Recycling Program
Nothing to report this quarter. 2016
2.2 Annual contract audits Nothing to report this quarter. The 2015-16 audit will begin in the summer of
2016. On-going
2.3 Comprehensive Education
Program
The District’s Alkaline Battery Recycling Program ended on April 1st where nine
schools participated and collected a total 4,525 pounds of batteries. The program
teaches youth the importance of recycling batteries while at the same time they
help their school receive monetary awards from the District. $1,000 was awarded
to Davis Magnet School for collecting 1,654 pounds of batteries.
Ongoing
2.4 Develop strategies for 75% waste
diversion
Staff has begun the planning phase for CMSD/OC Waste & Recycling Household
Hazardous Waste Collection event at Orange Coast College. The event will be
scheduled in November 2016.
2017
2.5 Monitor advancements and
technology in the solid waste
industry
CR&R’s anaerobic digestion facility is currently being tested and is scheduled to
begin operations in June, 2016. 2017
2.6 Apply for waste diversion grants Waste diversion grants are not available at this time. On-going
COSTA MESA SANITARY DISTRICT
STRATEGIC PLAN FISCAL YEARS 2015-20
QUARTERLY PROGRESS REPORT 2015-16 (3rd QTR)
In-Process
Completed
Ongoing
Not scheduled to begin yet
Delayed
3.0 PARTNERSHIPS
Objective Strategic Goals Accomplishments
Completion
Timeline
To foster beneficial
relationships to accomplish the
goals of the District
3.1 Regulatory Communications Staff is coordinating with City of Costa Mesa and CalRecycle officials for a site visit.
Date and time of site visit is still to be determined. On-going
3.2 Strengthen our ties with local
government, special districts and
educational institutions
On March 24, 2016, the Board of Directors adopted a proclamation recognizing
Mesa Water District for successfully reaching the conservation goal of reducing its
service area’s potable water use by 20%. On March 25, 2016, the District hosted
the Liaison Committee with Mesa Water and City of Costa Mesa officials.
On-going
3.3 Develop a partnership with
property owners that operate private
sewer pump stations.
Nothing to report this quarter
On-going
3.4 Participate in the activities of
professional associations
In the 3rd quarter, staff and the Board of Directors participated in the following
professional associations:
CSDA Leadership Academy Conference, La Quinta
Public Agency Risk Manager’s Association Conference, Indian Wells
Santa Ana Regional Basin Section Seminar, Huntington Beach
Orange County Human Resources Consortium, Tustin
California Society of Municipal Finance Officers Conference, Anaheim
CSDA Board of Directors meeting, Sacramento
Special District Risk Management Authority Board of Directors Meeting,
Sacramento
CSDA Professional Development Committee, Sacramento
CSDA Membership Committee, Sacramento
On-going
3.5 Participate in community groups
and civic organization activities
Nothing to report this quarter. On-going
3.6 Strengthen our ties with
emergency service providers
On February 2, 2016 staff attended Water/Wastewater Emergency Response
Organization of Orange County (WEROC) quarterly coordination meeting. On
March 10, staff attended an EOC training seminar. The Wastewater Division is
planning with Costa Mesa Fire Department a joint exercise on confine space entry.
On-going
COSTA MESA SANITARY DISTRICT
STRATEGIC PLAN FISCAL YEARS 2015-20
QUARTERLY PROGRESS REPORT 2015-16 (3rd QTR)
In-Process
Completed
Ongoing
Not scheduled to begin yet
Delayed
4.0 COMMUNITY OUTREACH & COMMUNICATIONS
Objective Strategic Goals Accomplishments
Completion
Timeline
To inform and establish
beneficial relations with the
community
4.1 Conduct community outreach
survey
Nothing to report this quarter. Projected to begin in Fall 2016. 2016
4.2 Community open house The District is in escrow for the building at 290 Paularino Avenue that will be the
District’s new HQ. Move in is expected in the first week of November of 2016. A
community open house will occur soon after or the first part of 2017.
On-going
4.3 State of the District Nothing to report this quarter. The Committee is recommending the State of the
District should coincide with the open house ceremony for the new HQ building. On-going
4.4 District branding Nothing to report this quarter. On-going
4.5 Celebrate the District’s 75th
Anniversary
Nothing to report this quarter. 2019
4.6 Submit award applications The District successfully received the following awards this quarter:
A Certificate of Excellence for Financial Reporting from the Government
Finance Officers Association (GFOA).
Collection System of the Year from the Santa River Basin Section (SARBS)
of California Water Environment Association (CWEA).
Program Excellence in Governance from the International Institute of
Municipal Clerks (IIMC).
Staff submitted an award nomination to the Solid Waste Association of North
America (SWANA) for the Integrated Waste Management category. In addition,
staff submitted an award nomination to GFOA for the District’s Popular Annual
Financial Report.
On-going
4.7 Demonstrate outstanding efforts
in transparency.
The General Manager’s new contract is on the District’s Transparency page of the
website and a link to the State Controller’s office disclosing District compensation
is on the same page.
On-going
COSTA MESA SANITARY DISTRICT
STRATEGIC PLAN FISCAL YEARS 2015-20
QUARTERLY PROGRESS REPORT 2015-16 (3rd QTR)
In-Process
Completed
Ongoing
Not scheduled to begin yet
Delayed
5.0 ADMINISTRATIVE MANAGEMENT
Objective Strategic Goals Accomplishments
Completion
Timeline
To create, maintain and
implement policies and
procedures to ensure sound
and transparent management
of the District
5.1 Develop a future plan for
operational facilities adequacy,
On February 22, 2016, staff presented to the Board of Directors a proposed plan
for facility improvements at 290 Paularino Avenue that will meet District future
needs. The Board directed staff to proceed obtaining preliminary estimates in
which said estimates were presented to the Board in the 4th Quarter.
On-going
5.2 Ensure financial documents,
employee salaries, contracts and
expenditures are easily accessible
to the public
Nothing to report this quarter. Financial documents, employee salaries, contracts
and expenditures are easily accessible to the public on the District’s website. On-going
5.3 Stay informed on applicable
federal, state and regional
regulations
District staff is staying informed on federal and state regulations. The District has
sent support and opposition letters for the following bills. More information about
these bills can be found in staff’s Legislative Analysis that was presented to the
Board during a study session meeting on April 12, 2016.
Support
AB 2022 (D- Gordon): Advanced Purification Demonstration Water
HR 3353 (R-Hunter): Clean Water Act Citizen Suit Reform
Oppose
SB 885 (D-Wolk): Construction Contracts Indemnity
Ongoing
5.4 Review and maintain Operations
Code, policies and Administrative
Regulations
The Ad Hoc Committee finished reviewing and commenting on the District’s
Administrative Regulations, Operations Code and Employee Handbook. The
Committee’s comments and recommendations will be presented to the Board on
May 10, 2016.
Ongoing
5.5 Refine emergency operations
procedures and upgrade
infrastructure
Nothing to report this quarter.
On-going
COSTA MESA SANITARY DISTRICT
STRATEGIC PLAN FISCAL YEARS 2015-20
QUARTERLY PROGRESS REPORT 2015-16 (3rd QTR)
In-Process
Completed
Ongoing
Not scheduled to begin yet
Delayed
6.0 PERSONNEL/ORGANIZATIONAL MANAGEMENT
Objective Strategic Goals Accomplishments
Completion
Timeline
To employ and retain a high
quality, motivated workforce
6.1 Perform EOC training Staff is registered to attend a joint WEROC staff and member agency tabletop
exercise on May 12th at WEROC South Emergency Operations Center, which is
located at Moulton Niguel Water District. These exercises will be discussion based
exercises with a format that will allow for Member Agency EOC Staff and the
WEROC EOC Staff to interact with one another and learn how to communicate
critical information in a way that everyone understands.
On-going
6.2 Job Description Updates Nothing to report this quarter On-going
6.3 Promote a safety culture
within the organization
The District continues to have monthly safety meetings and recognizing an
employee every month for demonstrating safety practices. On March 29th, staff
attended Special District Risk Management Authority Spring Safety/Claims
Education Day in Newport Beach.
On-going
6.4 Complete a comprehensive
salary and health benefit study
Nothing to report this quarter 2020
6.5 Create a Development Plan n Staff is in the process of creating such a plan. 2016
6.6 Periodic Organization Chart
evaluation
The 2015 Organization Chart is complete. Nothing to report this quarter 2015, 2017 &
2019
6.7 Promote high employee
satisfaction
Employees are continuing to meet with their mentors/coaches and management is
offering employees a balance between their work and personal lives. Ongoing
COSTA MESA SANITARY DISTRICT
STRATEGIC PLAN FISCAL YEARS 2015-20
QUARTERLY PROGRESS REPORT 2015-16 (3rd QTR)
In-Process
Completed
Ongoing
Not scheduled to begin yet
Delayed
7.0 FINANCE
Objective Strategic Goals Accomplishments
Completion
Timeline
To ensure the short and long
term fiscal health of the
District
7.1 Perform long term solid and
liquid waste rate projections Nothing to report this quarter. On-going
7.2 Develop a long term CIP This goal is complete. On March 8, 2016, staff presented an update on the existing
CIP projects along with planned CIP projects for the next five years. The projects that
will be completed in the next five years are:
Victoria Force Main Rehabilitation
Wastewater Pipeline Rehabilitation (Grade 5)
Gisler Force Main Rehabilitation
Elden Force Main Rehabilitation
Iowa Force Main Rehabilitation
21st Street Force Main Rehabilitation
Rehabilitate Brick Manholes
On-going
7.3 Evaluate the District’s
investment policy
This goal is complete. On August 25, 2015, the District Treasurer presented the
District’s Investment Policy to the Board of Directors. On September 17, 2015, the
Board of Directors adopted Resolution No. 2015-875 authorizing the District
Treasurer to invest in CalTRUST.
On-going
7.4 Produce a Comprehensive
Annual Financial Report (CAFR)
The CAFR is complete and available on the District’s website for public access. The
District recently received a Certificate of Excellence for financial reporting from the
Government Finance Officers Association (GFOA).
On-going
7.5 Evaluate an appropriate
reserve program for all District
funds and develop an inclusive
reserve policy
This goal is complete. The Board of Directors evaluated the reserve program on July
14, 2015 and on August 27th the Board adopted Ordinance No. 108 that increases the
Solid Waste Operating reserves from 15% to 30% and the Wastewater Reserves from
10% to 25%.
On-going
7.6 Monitor the asset management
program
Nothing to report this quarter. 2016
7.7 Create a popular report and
upload document on the District’s
website
This goal is complete. Staff completed the District’s first ever Popular Financial
Annual Report (PAFR) that summarizes the District’s finances identified in the CAFR.
It’s a shorter version of the CAFR and makes it easier for the public to read. The
District’s PAFR is now available to download from the Finance page on District’s
website. In addition, staff submitted an award nomination to GFOA for the District’s
Popular Annual Financial Report.
2016
Costa Mesa Sanitary District
... an Independent Special District
City of Newport Beach Encroachment Agreement for Emergency Generator at 23rd
Street Pump Station
Item Number:13.
Recommendation/Notes:
Recommendation: That the Board of Directors approve the Encroachment Agreement.
ATTACHMENTS:
Description Type
City of Newport Beach Encroachment Agreement for Emergency
Generator at 23rd Street Pump Station Cover Memo
Costa Mesa Sanitary District
…an Independent Special District
Protecting our community’s health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Memorandum
To: Board of Directors
From: Scott Carroll, General Manager
Date: April 28, 2016
Subject: City of Newport Beach Encroachment Agreement for Emergency
Generator at 23rd Street Pump Station
Summary
The Costa Mesa Sanitary District constructed an enclosure for an emergency generator that
will provide backup power to the 23rd Street Pump Station during power outages. The City
of Newport Beach is requesting an encroachment agreement be signed by the two agencies.
Staff Recommendation
That the Board of Directors approve the Encroachment Agreement.
Analysis
During plan checking for this project, the City requested CMSD to construct a concrete
masonry, spilt face enclosure that included a roll up door and a metal grate roof to house
the emergency generator. Due to the operational importance of an emergency generator at
the 23rd Street Pump Station (prevents sanitary sewer overflows during power outages), the
City gave CMSD permission to proceed with construction of the enclosure before an
encroachment agreement can be signed.
The enclosure is complete and the generator is currently in route and is expected to arrive
any day. The Encroachment Agreement is attached hereto as Attachment A. CMSD could
incur costs if the City requires CMSD to relocate the enclosure and generator because of
future right-of-way improvements.
Board of Directors
April 28, 2016
Page 2 of 2
It is our understanding that the City may possibly want to install a sidewalk in the right-of-
way in the future, so the District installed a city standard sidewalk along the front of the
generator enclosure.
Strategic Plan Element & Goal
This item complies with Strategic Plan Element 1.0, Sewer Infrastructure and Goal No. 1.4
System Wide Sewer Replacement and Repair Program.
Legal Review
District Counsel has reviewed and approved the Encroachment Agreement.
Environmental Review
The installation of a generator for backup power at the 23rd Pump Station is a minor alteration
and is categorically exempt under the California Environmental Quality Act (CEQA) (Public
Resources Code Section 21000 et. seq.) under Section 15301 as a “Class 1” project as
stated under 15301; “Class 1 consists of the operation, repair, maintenance,
permitting, leasing, licensing, or minor alteration of existing public or private
structures, facilities …”; pertaining to 15301(b) “Existing facilities of both investor and
publicly-owned utilities used to provide electric power, natural gas, sewerage, or
other public utility services”
Financial Review
There are no financial impact to the District for signing the Encroachment Agreement. The
total budget for Project 196-C 23rd Street Pump Station Backup Power is $340,000, with
expenses to date of approximately $155,000.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the
April 28, 2016 Board of Directors regular meeting at District headquarters and on District’s
website.
Alternative Actions
1. Do not sign the Encroachment Agreement.
2. Refer the matter back to staff for more information.
Reviewed by:
Wendy Hooper Davis
Finance Manager
Attachment: Encroachment Agreement
Costa Mesa Sanitary District
... an Independent Special District
Project Status Report
Item Number:14.
Recommendation/Notes:
Recommendation: That the Board of Directors receive and file the report.
ATTACHMENTS:
Description Type
Project Status Report Cover Memo
COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-2016PROJECT:PROJECT MANAGER:DESCRIPTION:BEGIN DESIGN: Preliminary Civil Engineering - $131,047; Estimated construction cost - $5.8 million9/3/14 - Additional Preliminary Engineering Allocation - $10,000ESTIMATED COMPLETION DATE:3/25/2019STATUS REPORT:8/26/10 CMSD staff and two Directors met with OCSD staff on 8/4/10 to discuss the framework of the project. OCSD will be constructing its own gravity sewer to accept the CMSD and CNB flows and send it under the Santa Ana River to OCSD Plant No. 2. OCSD 10/26/10 - Provided OCSD with copies of all PS plans. OCSD hiring a consultant to prepare an EIR and alignment study in 2011. CMSD requested a joint EIR.12/20/10 - No change.01/27/11 - No change.4/28/11 - Staff met with 3 OCSD consultants to explain project.OCSD's first phase will be EIR & alignment study. CMSD requested OCSD EIR cover the CMSD work. 5/26/11 - Staff met with another potential OCSD consultant to review OCSD's scope of work. OCSD will soon be publishing their RFP.10/27/11 - OCSD selected Dudley as its consultant and is finalizing the consultant contract.11/30/11 - No change.12/15/11 - OCSD staff attended CMSD SSC meeting on 11/8/11 to discuss project timeline.1/26/12 - Kickoff meeting for OCSD's consultant Dudek scheduled for 1/11/12. Consultant has placed flow meters in CMSD lines to confirm flows.2/23/12 - CMSD District Engineer is providing scope of work for preliminary engineering for Board consideration.3/22/12 - CMSD District Engineer is providing preliminary engineering fee for Board consideration.4/16/12 - The Board is considering the District Engineer's proposal to perform the Preliminary Engineering.9/22/11 - OCSD is evaluating consultant proposals.8/25/11 - No change.02/24/11 - No change. Staff will be contacting OCSD to review their status. 11/18/10 - No change.7/28/11 - OCSD's preliminary schedule reflects completion of construction of OCSD's sewer facilities on 3/25/2019.6/23/11 - No change.Abandon 6 CMSD pumping stations, abandon the CNB station in the CNB island on W. 19th Street, and abandon the private pumping station on W. 18th Street by constructing new gravity lines.#101 West Side Pumping Station Abandonment7/1/2012Rob Hamers, District Engineer9/23/10 - OCSD was provided with plans, maps and flow figures for their review. OCSD will be hiring a consultant to prepare the design 03/24/11 - Staff met with OCSD Project Managers on 3/8/11 to review OCSD's scope of work and project timing.
COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-2016PROJECT:#101 West Side Pumping Station Abandonment5/24/12 - The Board approved the District's Engineer's proposal for the Preliminary Engineering.6/28/12 - District Engineer is working with OCSD consultant on confluence point for CMSD/CNB/OCSD sewers.7/26/12 - CMSD will be obtaining topographic information from OCSD's consultant and will sve $4,500 in the process due to cost sharing.8/20/12 - OCSD's surveyors are working on the topography.9/20/12 - The District Engineer has begun working with the topography provided by OCSD's surveyors and aerial photogrammist.10/25/12 - The District Engineer is continuing working with the topography provided by OCSD's surveyors.11/15/12 - The District Engineer is continuing working with the topography provided by OCSD's surveyors.12/20/12 - The District Engineer is continuing work on the preliminary engineering.1/24/13 - The District Engineer is continuing work on the preliminary engineering.2/28/13 - The District Engineer is continuing work on the preliminary engineering.3/28/13 - The District Engineer provided a narrative and map explaining the District's work to be included in the EIR NOP.4/18/13 - The District Engineer is continuing work on the preliminary engineering.5/23/13 - Engineer's Estimates for the work are being prepared.6/27/13 - Engineer's Estimates for the work are being prepared; the District Engineer reviewed 2 sections of the OCSD EIR as requested.7/25/13 - The District Engineer will be providing the preliminary budget at the 7/25/13 regular meeting.8/29/13 - The Board will review the District Engineer's staff report on the preliminary engineering at the 8/20/13 study session.9/26/13 - The Preliminary Engineering report will be reviewed at the October 15 Study Session.10/24/13 - The Preliminary Engineering Report will be reviewed at the October 15 Study Session.11/21/13 - The preliminary engineering report was reviewed at the 11/12/13 study session.12/19/13 - No change in status.1/23/14 - No change in status.2/25/14 - No change in status.3/27/14 -No change in status.4/24/14 - No change in status.5/22/14 - No change in status.6/26/14 - The EIR is complete and will go to the OCSD Board for certification on 7/23/14. The OCSD RFP for final design will be advertised in August.7/24/14 - A special meeting is set for 7/22/14 to determine funding for potentially high park restoration and maintenance costs.8/28/14 - CMSD and OCSD are preparing Engineer's Estimates for CMSD's portion of the work. OCSD has proposed an Agreement on the need for all abandonment facilities to be in operation.9/25/14 -OCSD certified the project EIR; CMSD is completing a limited soils investigation to determine micro tunneling costs and total project costs.10/23/14- Soils report sent to micro tunneling contractor for cost estimate; with these results, CMSD can prepare a new cost estimate for entire project; OCSD has completed their estimate.11/20/14 - Engineering staff is preparing a new cost estimate for the project based on cost estimates from two contractors.12/18/14 - Engineering staff has finalized the new construction cost estimate and is presenting to the GM.1/22/15 - Engineering staff has finalized the construction cost estimate and presented the estimate to OCSD. Next step is CMSD financial planning
COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-2016PROJECT:#101 West Side Pumping Station Abandonment followed by consideration of the MOU from OCSD.2/26/15 - Project financing is being discussed at the 2/10/15 study session.3/26/15 - The Board of Directors will be considering the MOU with OCSD and Newport Beach at the regular meeting.4/23/15 - The Board approved the MOU with OCSD at the March 2015 Board meeting; the District Engineer is finalizing the final engineering design phase budgets.5/28/15 - The Board discussed the final engineering phase at the 5/12/15 study session.6/25/15 - The District Engineer has started the consultant selection process for the final engineering phase.7/23/15 -District is waiting for NB and OCSD approval of agreement. Board approved District Engineer administration contract.8/27/15 - No change in status.9/17/15 - The General Manager and District Engineer have a meeting with OCSD in mid September to discuss the project.10/22/15 - OCSD study of Fairview Trunk is underway to determine if it requires upsizing even if 6-19 and #101 are implemented. Results will be available end of November.11/19/15 - No change in status.1/28/16 - Staff is awaiting the results of the OCSD Study of the OCSD Fairview Road trunk.2/25/16 - The General Manager and District Engineer are meeting with OCSD officials on 2/10/16 to discuss the recent flow study.3/24/16 - OCSD Staff stated on 2/10/16 they intend to go ahead with the abandonment sewer project.4/28/16- OCSD Staff presented a new engineer's estimate of project costs showing an increase from $15 million to $28 million; OCSD Staff continues to support the project.Account NumberEncumbrances Balance#101 3,946,446$ 183,058$ 677$ 2,500$ 3,760,211$ Total 3,946,446$ 183,058$ 677$ 2,500$ 3,760,211$ Approved Proj Budget June 30, 2015 Accumulated Cost Current Year Expenditures
COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-2016PROJECT:PROJECT MANAGER:DESCRIPTION:BEGIN DESIGN:Civil Design - $21,133.50; Civil Contract/Admin/Inspection - $48,470#196-A (Victoria, Mendoza & Elden By-Pass Pumps) - Engineer's Estimate: $500,000#196-B (Canyon Generator) - Engineer's Estimate: $100,000ESTIMATED COMPLETION DATE:STATUS REPORT: Low Bid 196-D - $196,7093/28/13 - The District Engineer and General Manager are working with the cities of Costa Mesa and Newport Beach regarding above-ground emergency equipment.4/18/13 - No change in status.5/23/13 - A soils investigation is being performed for the 23rd P.S. location in the right-of-way slope. Two other locations will be housed in prefabricated buildings.6/27/13 - The City of Costa Mesa is reviewing the design for the 3 stations in Costa Mesa9/26/13 - The District Engineer has provided a staff report for the 9/26/13 regular meeting on the status of the project.10/24/13 - Installation at the Elden, Victoria, and Mendoza stations is out to bid as 196-A, and installation at the Canyon Station is out to bid as 196-B.11/21/13 - Bid opening for 196-B Canyon Generator was 11/5/13 and the low bidder is Avram Electric in the amount of $64,815.#196 Installation of Backup Power and Pumping CapabilityRob Hamers, District EngineerInstall backup standby diesel generator at two pumping stations and install backup pumping April 23, 201205/24/12 - District's Engineer's office is in design of the backup pumping systems while another consultant, PDE, is in design on the standby diesel gabove-ground emergency equipment.Newport Beach regarding above-ground emergency equipment.Newport Beach regarding above-ground emergency equipment.District Engineer is also finalizing the plans for the standby diesel generator at the Canyon pumping station.9/20/12 - Plans were submitted to the cities of Costa Mesa and Newport Beach for first plan check.7/25/13 - Engineering staff is awaiting City of Costa Mesa comments on building design at three sites, whJan - 156/28/12 - Plans and specs are 30% complete.11/15/12 - The District Engineer is working with the cities of Costa Mesa and Newport Beach regarding abNewport Beach regarding above-ground emergency equipment.7/26/12 - Plans and specs are 60% complete.8/20/12 - Engineering staff is performing final review prior to submitting the plans for plan check.
COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-2016PROJECT:#196 Installation of Backup Power and Pumping Capability12/19/13 - Bid opening for 196-A was held 11/20/13 and award construction contract on the 12/19/13 agenda to GCI in the amount of $485,200 and $222,080 equipment.1/23/14 - Work is occurring on 196-A at Elden, Victoria, and Mendoza pump stations and #196-B at Canyon pump station.2/25/14 - Construction on #196-A is 10% complete and #196-B is 50% complete.3/27/14 - Construction on #196-A is 15% complete and #196-B is 60% complete.4/24/14 - #196-A is 40% complete and #196-B is 95% complete.5/22/14 - The building was installed at Victoria PS on 5/8/14; #196-A is 75% complete. #196-B is complete.6/26/14 - Installation of the backup pumping units at Victoria and Mendoza pump stations is complete.7/24/14 - Installation at Elden will continue after contractor moves golf course fence.8/28/14 - The District/SACC Agreement for moving the golf course fence was approved and construction is set to continue.9/25/14 - #196-A Elden, Victoria, Mendoza back-up pumps complete; #196-B Generator at Canyon pump station complete; #196-C 23rd back-up pump is in design at structural engineer; #196-D Generator at Irvine pump station; waiting on Gas Co. for proposed meter location prior to finalizing plans.10/23/14 - GM prefer generator at 23rd P.S. instead of backup unit requiring partial redesign; 196-D Irvine P.S Generator for designing meter assembly by Gas Co.11/20/14 - Electrical engineering consultant now retained for generator design for #196-C 23rd Station; Design for #196-D Irvine P.S. is continuing.12/18/14 - 23rd PS generator for #196C requires a larger block wall structure than the backup pump. The generator for the Irvine PS for #196-D will soon be out to bid.1/22/15 - 196-C - Project in design at electrical engineer's office; design is for backup generator. 196-D - Project out to bid with bid opening 1/20/15.2/26/15 - #196D Irvine bid opening is on 2/16/15 meeting agenda; 196-C 23rd is in design.3/26/15 - The pre-construction meeting for 196-D Irvine is 3/18/15; 196-C 23rd is still in design.4/23/15 - The Kohler generator for #196-D Irvine has been ordered; #196-C 23rd is still in design.5/28/15- The notice to proceed for #196-D was issued and construction should be complete by the end of June 2015; #196-C 23rd is in plan check at Newport Beach.6/25/15 - Cosntruction is progressing at Irvine P.S. #196-D. The plans for 23rd P.S. generator are in plan check at Newport Beach.7/23/15 - Construction is 90% complete at Irvine P.S. #196-D. District Engineer is working with NB on plan check items for 23rd P.S. #196-C.8/27/15 - Construction is 95% complete at Irvine P.S. 196-D; District Engineer is waiting for decision on plan check items from Newport Beach on 23rd PS #196C.9/17/15 - The new exhaust system is being installed at Irvine PS #196-D; consultants are completing the plan check corrections from N.B. on 23rd PS #196-C.10/22/15 - Installation complete at 196-D Irvine; exhaust system in, new gas company meter in; arranging start up; #196C 23rd out to bid; bid opening 11/24/15.11/19/15 - Generator at 196-D Irvine is on line; Generator at 196-C 23rd is out to bid.12/17/15 - #196-D Irvine Generator is nearly complete. #196-C 23rd generator is ready for award of the construction contact; low bid was $179,400.1/28/16 - #196-D Irvine PS Generator is complete except for AQMD processing; #196-C 23rd PS Generator will soon start construction. 2/25/16 - #196-D - The Board accepted the improvements at the 1/28/16 regular meeting. AQMD processing will occur soon.
COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-2016PROJECT:#196 Installation of Backup Power and Pumping Capability2/25/16 - #196-C- The permit from Newport Beach is ready. The eletrical engineer is reviewing the generator submittal.3/24/16 - #196-C - 23rd Pump Station Generator - construction is 50% complete.4/28/16 - #196-C 23rd Pump Station Generator is 80% complete; generator should arrive approximately 4/18/16.Account NumberEncumbrances Balance#196-A Elden, Victoria, Mendoza 790,000$ 770,845$ 19$ -$ 19,135$ #196-B Canyon 115,000 115,335 - - (335) #196-C 23rd Street 340,000 21,061 118,733 15,077 185,130 #196-D Irvine405,000 145,245 242,414 4,950 12,392 Total 1,650,000$ 1,052,486$ 361,166$ 20,027$ 216,321$ Approved Project Budget June 30, 2015 Accumulated Cost Current Year Expenditures
COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-2016PROJECT:PROJECT MANAGER:DESCRIPTION:The Wilson, Victoria, Mendoza, and South Coast Plaza force mains are being replaced with new force mains.BEGIN DESIGN:Civil Design - $82,593ESTIMATED COMPLETION DATE:Late 2014STATUS REPORT:12/19/13 The design phase has begun.1/23/14 - The design phase is continuing.2/25/14 - The design phase is 40% complete.3/27/14 - The design phse is 60% complete.4/24/14 - The design phase is 70% complete.5/22/14 -Mendoza force main is out to bid as a separate project due to upcoming City alley project. Engineer's estimate is $102,000. Bid opening is 6/2/14.6/26/14 - GCI Construction is low bidder in the amount of $82,540 for Project #200-A Mendoza Force Main.7/24/14 - 1st day of work for Project #200-A was 6/23/14; plans are 75% complete for Harbor, Victoria, SCP.8/28/14 - All work was completed on #200-A Mendoza force main and the Board will final the project on 8/28/14.9/25/14 - #200-A Mendoza PS new force main is complete. Design phase of Harbor, Victoria & South Coast Plaza continuing; will be meeting with SC Plaza.10/23/14 - The plans are 90% complete and were submitted to the City, SCP, and the utility agencies the week of 10/12/14.11/20/14 - Staff met with SCP Management on 11/6/14 to discuss their concerns. Staff will be meeting with the City of Costa Mesa engineering staff.12/18/14 - Staff is working with SCP Mgt's over redirecting FM flows. Staff will be meeting with City engineering to discuss the Harbor and Victoria FM1/22/15 - CCTV and flow metering will occur in the gravity system downstream of the new force main alignment at South Coast Plaza. New Harbor force main and Victoria force main were discussed with the City Engineer.2/26/15 - Harbor force main improvements will be constructed first as the top priority; design phase is continuing.3/26/15 - Alternate construction methods for Harbor force main are being investigated.4/23/15 - The Harbor Force Main will be bid by itself with two alternate methods.5/28/15 - The Harbor Force Main plans are being completed.6/25/15 - The Harbor Force Main plans are in plan check at the City of Costa Mesa.7/23/15 - Plans for Harbor Force Main are 95% complete.8/27/15 - Request for utility atlas sheets was sent for three utilities to verify clearances from excavation areas.#200 Rehabilitation of Four Force MainsRob Hamers, District EngineerDec-13
COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-20169/17/15- Utility locations in the areas of the boring and receiving pits are being finalized.10/22/15 - Finalizing jack and bore details in Wilson Street crossing Harbor Blvd. Considering notification program.11/19/15 - The specifications are being completed.12/17/15 - The specifications and bid items are being completed.1/28/16 - The project will soon be placed out to bid.2/25/16 - #200-B - The Harbor force main is out to bid with bid opening on 3/1/16.3/24/16 - #200-B Harbor Force Main bid opening was 3/1/16 and low bid was $247,720. Project award is on the agenda.4/28/16 - #200-B Harbor Force Main construction will begin approximately 6/1/16; #200-C South Coast Plaza Force Main; a conceptual design has been finalized.Approved June 30, 2015 Current YearAccount NumberProject BudgetAccumulated CostExpendituresEncumbrancesBalance#200-A Mendoza 209,000$ 209,068$ -$ -$ (68)$ #200-B Harbor 821,868$ -$ 9,000$ 7,500$ 805,368$ Total 1,030,868$ 209,068$ 9,000$ 7,500$ 805,300$
COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-2016PROJECT:PROJECT MANAGER:DESCRIPTION:BEGIN DESIGN:Estimated Project budget: Civil Design $11,483.50 plus $6,500 for new construction #196-A Godwin pump and requests by field crew. Construction - Engineer's Estimate: $431,210ESTIMATED COMPLETION DATE:December, 2014STATUS REPORT:10/24/13 - Engineering staff met with the field crew to discuss possible additional replacement of valves inside station.11/21/13 - The design phase is continuing; the plans are 60% complete.12/19/13 - The plans are 90% complete and the Engineer's Estimate is being prepared.1/23/14 - The plans are 100% complete. Staff is exploring combining this work with 196-A, installation of a backup pump at Elden Pump Station.2/25/14 - The project is being discussed at the study session.3/27/14 - The need for additional funding has moved the project into the next 2-year budget cycle, beginning 2015-2016; strategic improvements are being included as extra work in Project #196-A.4/24/14 - The strategic improvements for this project were added to Project #196-A.5/22/14 - The strategic improvements for this project were constructed on 5/8/14.6/26/14 - No change in status.7/24/14 - The remaining improvements under this project will likely be constructed in the 2015-16 fiscal year.8/28/14 - The project will likely receive funding in the 2015-2016 Fiscal Year to complete the replacement.9/25/14 - No change in status.10/23/14 - No change in status.11/20/14 - No change in status.12/18/14 - No change in status.1/22/15 - No change in status. 2/26/15 - Project will be budgeted for 2015-16 or 2016-17.3/26/15 - No change in status.4/23/15 - No change in status.5/28/15 - No change in status.6/25/15 - No change in status.7/23/15 - No change in status.8/27/15 - No change in status.#202 Elden Piping and Valve ReplacementRob Hamers, District EngineerReplace 37-year old piping and valves outside Elden PumpingOctober, 2013
COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-20169/17/15- No change in status.10/22/15 - Design phase will be re-started in mid October 2015.11/19/15- Design phase re-started with meeting with field crew.12/17/15 - The plans are nearly complete; 2nd meeting held with field crew.1/28/16 - The project will soon be placed out to bid.2/25/16 - The project is out to bid with bid opening on 3/1/16.3/24/16 - Bid opening was 3/1/16 and low bid was $259,300. Projet award is on the agenda.4/28/16 - Construction will begin approximately 6/1/16.Approved June 30, 2015Current Year to DateAccount NumberProject BudgetAccumulated CostExpendituresEncumbrancesBalance#202479,000$ 10,567$ 7,829$ -$ 460,604$ Total479,000$ 10,567$ 7,829$ -$ 460,604$
COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-2016PROJECT:PROJECT MANAGER:DESCRIPTION: BEGIN DESIGN:Civil Design -ESTIMATED COMPLETION DATE:STATUS REPORT:5/1/15 - Paid City invoice for fiscal years 2011 thru 2013 for a total of 446 Manholes8/27/15 - Three invoices for recent work were received from the City.9/17/15 - The District pays invoices when receiv3ed and number of manholes verified.10/22/15 - No change in status.11/19/15 - No change in status.12/17/15 - No change in status.1/28/16 - No change in status.2/25/16 - No change in status.3/24/16 - The City will be sending a new request for manhole adjustment reimbursement.4/28/16 - The City transmitted a preliminary invoice for adjusting 69 manhole frames and covers.Approved June 30, 2015Current Year to DateAccount NumberProject BudgetAccumulated CostExpendituresEncumbrancesBalance20-201309-4300 340,500$ 174,401$ 6,190$ -$ 159,909$ 340,500$ 174,401$ 6,190$ -$ 159,909$ #309 City Manhole Adjustment ProgramRob Hamers, District EngineerManholes adjusted by City of Costa Mesa during street contruction
COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-2016PROJECT:PROJECT MANAGER:DESCRIPTION: BEGIN DESIGN:Civil Design $22,610ESTIMATED COMPLETION DATE:STATUS REPORT:8/27/15 - The design phase has been started.9/17/15- The design phase is 15% complete.10/22/15 - Design phase is 50% complete.11/19/15 - Design phase is 80% complete.12/17/15 - Design phase is 90% complete.1/28/16 - Plans were submitted to OCFCD for a permit to use the Santa Ana Delhi Channel for access.2/25/16 - The project is out to bid with bid opening on 3/1/16.3/24/16 - Bid opening was 3/1/16 and low bid was $218,458. Project award is on the agenda.4/28/16 - Preconstruction meeting was held 4/1/16; preliminary work will begin 4/7/16.Approved June 30, 2015Current Year to DateAccount NumberProject BudgetAccumulated CostExpendituresEncumbrancesBalance20-201310-4300 353,000$ -$ 24,848$ -$ 328,152$ 353,000$ -$ 24,848$ -$ 328,152$ #310 Indus Sewer and MH LiningRob Hamers, District EngineerInsall liner in 10" gravity sewer and manholes.
COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-2016PROJECT:PROJECT MANAGER:DESCRIPTION: BEGIN DESIGN:Civil Design -Sep-13ESTIMATED COMPLETION DATE:STATUS REPORT: 9/17/15 The design phase has been started.10/22/15 - The project is out to bid with bid opening 10/19/2015.11/19/15 - Low bid for 43 manholes is $47,420; contract being executed.12/17/15 - The pre-construction meeting is 12/11/15. 1/28/16 - Construction is underway.2/25/16 - Construction is continuing.3/24/16 - Construction is continuing.4/28/16 - Construction is complete and the project is on the regular meeting agenda for acceptance of improvements. Approved June 30, 2015Current Year to DateAccount NumberProject BudgetAccumulated CostExpendituresEncumbrancesBalance20-201311-4300 150,000$ -$ 71,279$ 5,005$ 73,716$ 150,000$ -$ 71,279$ 5,005$ 73,716$ #311 Manhole Surface Repair Program - Phase IIRob Hamers, District Engineer
COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-2016PROJECT:PROJECT MANAGER:DESCRIPTION: BEGIN DESIGN:Civil Design -In General Eng.ESTIMATED COMPLETION DATE:STATUS REPORT: 9/17/15 Informal bid opening is 9/8/15.10/22/15 - Contract awarded to Schuler Constructors; pump and equipment ordered.11/19/15 - Contract being executed.12/17/15 - All pumping equipment has been received and contractor is preparing schedule.1/28/16 - Construction is underway.2/25/16 - Construction was completed on 1/28/16.3/24/16 - The Board accepted the iomprovements at the February 2016 regular meeting.4/28/16 - An electrical contractor will be replacing the electrical enclosure with a new stainless steel enclosure. Approved June 30, 2015Current Year to DateAccount NumberProject BudgetAccumulated CostExpendituresEncumbrancesBalance20-201312-4300 90,000$ -$ 89,581$ -$ 419$ 90,000$ -$ 89,581$ -$ 419$ #312 Aviemore Pump Station RehabilitationRob Hamers, District EngineerReplace existing pumps, bases, valves, piping, guide rails, and by-pass valves.
COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-2016PROJECT:PROJECT MANAGER:DESCRIPTION: BEGIN DESIGN:ESTIMATED COMPLETION DATE:STATUS REPORT:4/28/16 - 18 Grade 5 pipes found during CCTV project are being put out for emergency repair or replacement.. Approved June 30, 2015Current Year to DateAccount NumberProject BudgetAccumulated CostExpendituresEncumbrancesBalance20-201314-4300 57,000$ -$ -$ -$ 57,000$ 57,000$ -$ -$ -$ 57,000$ #314 Grade 5 Pipe RehabilitationRob Hamers, District EngineerReplace existing piping deemed Grade 5 in CCTV project.
Costa Mesa Sanitary District
... an Independent Special District
Conflict of Interest Report
Item Number:15.
Recommendation/Notes:
Nothing to Report at this time.
Costa Mesa Sanitary District
... an Independent Special District
Project #311 Sewer Manhole Surface Repair Program – Phase II – Acceptance of
Improvements
Item Number:16.
Recommendation/Notes:
Recommendation: That the Board of Directors approves the following action:
1. Accept improvements as completed and file a Notice of Completion.
2. Authorize payment of 5% retention 35 days after Notice of Completion is recorded.
3. Exonerate Labor and Material Bond 35 days after Notice of Completion is recorded and
exonerate Faithful Performance Bond one year after Notice of Completion is recorded.
ATTACHMENTS:
Description Type
Project #311 Sewer Manhole Surface Repair Program – Phase II –
Acceptance of Improvements Cover Memo
Costa Mesa Sanitary District
…an Independent Special District
Protecting our community’s health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Memorandum
To: Board of Directors
Via: Scott Carroll, General Manager
From: Rob Hamers, District Engineer
Date: April 28, 2016
Subject: Project #311 Sewer Manhole Surface Repair Program – Phase II
Acceptance of Improvements
Summary
Construction of the improvements was completed on April 6, 2016, therefore, it is
appropriate for the District to accept the improvements and file a notice of completion. The
contractor adjusted 47 sewer manhole frames and covers to grade during Phase II, thereby
eliminating deteriorating conditions that can lead to vehicle damage.
Staff Recommendation
That the Board of Directors approves the following action:
1. Accept improvements as completed and file a Notice of Completion.
2. Authorize payment of 5% retention 35 days after Notice of Completion is recorded.
3. Exonerate Labor and Material Bond 35 days after Notice of Completion is recorded and
exonerate Faithful Performance Bond one year after Notice of Completion is recorded.
Analysis
This project was the second and final phase of the manhole surface repair program where
manholes with deteriorated surface conditions were repaired. Phase I repaired 95 manholes
and Phase II repaired 47 manholes, totaling 142 manholes out of the 4,707 total manholes
in the District.
Board of Directors
April 28, 2016
Page 2 of 3
The report from Willdan that identified these Category 5 manholes also identified Category
4 manholes that were not in the same severe condition at this time but will eventually
become Category 5 manholes. Therefore, it is important for the cleaning crews to continue
monitoring the manholes during the cleaning process. Since the entire system is cleaned
on a yearly basis, the surface condition of every manhole is witnessed during the year.
Four change orders were processed during the project and covered manholes that were
found buried by the field crew or found in poor condition. Some of the manholes originally
bid were removed from the project because the City of Costa Mesa will soon be repaving
those streets. These manholes were re-checked and found to be in a temporarily stable
condition.
Strategic Plan Element & Goal
This item complies with Strategic Plan Element 1.0, Sewer Infrastructure and Goal No. 1.4
System Wide Sewer Replacement and Repair Program.
Legal Review
District Counsel prepared the construction contract for the work.
Environmental Review
Repairing and adjusting sewer manhole covers is categorically exempt under the California
Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. Seq.) under
Section 15301 Existing Facilities as “Class 1 consists of the maintenance of existing public
or private structures”, as further described in Section (b) as “Existing facilities of both
investor and publicly-owned utilities used to provide .sewerage”
Financial Review
The total budget for project #311, Sewer Manhole Surface Repair Program Phase II is
$150,000. The project to date expenses total $76,284 including encumbraces. The
remaining available budget is $73,716 which is sufficent to cover expenses incurred but not
yet billed including change orders totaling $50,780.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the
April 28, 2016 Board of Directors regular meeting at District headquarters and on District’s
website.
Alternative Actions
1. Refer the matter back to staff for more information.
Attachment: Notice of Completion
Board of Directors
April 28, 2016
Page 3 of 3
Reviewed by:
Wendy Hooper Davis
Finance Manager
EXEMPT RECORDING REQUESTED
PURSUANT TO SECTION 6103,
GOVERNMENT CODE
AND WHEN RECORDED MAIL TO:
NOELANI MIDDENWAY
CLERK OF THE DISTRICT
COSTA MESA SANITARY DISTRICT
628 W. 19TH STREET
COSTA MESA, CA 92627-2716 THIS SPACE FOR RECORDER’S USE ONLY
___________________________________________________________________________________
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is owner of sewer facilities as hereinafter described.
2. The full name of the undersigned is COSTA MESA SANITARY DISTRICT.
3. The full address of the undersigned is 628 W. 19th Street, Costa Mesa, CA 92627-2718.
4. The nature of the title of the undersigned is owner of sanitary sewer main line facilities subject to
the following project:
#311 Manhole Surface Repair Phase II
5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint
tenants or as tenants in common are:
None
6. The names of the predecessors in interest of the undersigned if the property was transferred
subsequent to the commencement of the work of improvement herein referred to:
None
7. A work of improvement on the property hereinafter described was completed on or around
April 6, 2016.
8. The name of the contractor, if any, for such work of improvement was:
EBS General Engineering, Inc.
1320 E. Sixth Street, Ste. 100
Corona, CA 92879
9. The property of which said work of improvement was completed is in the County of Orange,
State of California, and is described as follows:
Various streets and easements
10. The street address of said property is:
Various streets and easements
DATED this ________ day of ______________ 2016.
COSTA MESA SANITARY DISTRICT
________________________________
MICHAEL SCHEAFER, PRESIDENT
ATTEST:
__________________________________
ROBERT OOTEN, SECRETARY
STATE OF CALIFORNIA)
COUNTY OF ORANGE )SS
CITY OF COSTA MESA )
The undersigned, being duly sworn says: That he is the President of the Costa Mesa Sanitary District; that
he has read the foregoing instrument and knows the content thereof, and that the facts stated therein are
true, and that he makes this certification by authorization granted by the Board of Directors of the Costa
Mesa Sanitary District.
_______________________
MICHAEL SCHEAFER
Costa Mesa Sanitary District
... an Independent Special District
Resolution No. 2016-880 – Intent to Lease-Purchase Financing
Item Number:17.
Recommendation/Notes:
Recommendation: That the Board of Directors adopt Resolution No. 2016-880 authorizing the
execution and delivery of an installment sale agreement, and authorizing and directing certain
actions in connection with the acquisition of an administrative facility.
ATTACHMENTS:
Description Type
Resolution No. 2016-880 – Intent to Lease-Purchase Financing Cover Memo
Costa Mesa Sanitary District
…an Independent Special District
Protecting our community’s health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Memorandum
To: Board of Directors
From: Marc Davis, Treasurer
Date: April 28, 2016
Subject: Resolution No. 2016-880 - Intent to Finance Building Purchase
Summary
To provide the Board with the option of financing the acquisition of a building located at 290
Paularino Avenue, Costa Mesa, through a lease purchase arrangement.
Staff Recommendation
Adopt Resolution No. 2016-880 Authorizing the execution and delivery of an installment sale
agreement, and authorizing and directing certain actions in connection with the acquisition
of an administrative facility.
Analysis
The District is currently in escrow on the acquisition of a building located at 290 Paularino
Avenue, Costa Mesa, to serve as the District’s headquarters. At the special meeting of April
18, 2016, the Board approved the total cost of the building as follows:
Purchase price $3,750,000
Building improvements; furniture, fixtures
and equipment; final design and
engineering; asbestos removal;
inspection repairs; project management;
and miscellaneous costs
1,293,000
Total cost $5,043,000
Board of Directors
April 28, 2016
Page 2 of 4
At the special meeting of April 18, 2016, the Board approved in concept funding the
acquisition of the building as follows:
Approximate net proceeds from sale of
existing District headquarters
$1,100,000
Approximate fixture fees 750,000
Lease-purchase financing 3,193,000
Total funding $5,043,000
The lease-purchase financing will be coordinated with the California Special District
Association Finance Corporation (CSDAFC). The CSDAFC was established in 1988 as a
501(c)(4) public benefit corporation with its purpose to assist special districts and other local
government agencies by providing tax-exempt financing solutions for capital improvements,
equipment, land purchases and refinancing of prior debt. The CSDAFC is partnered with
the California Special District Association (CSDA) and the Special District Risk Management
Authority (SDRMA), and is part of the California Special Districts Alliance. The CSDAFC
currently outsources the financial advisor services to Municipal Finance Corporation.
The type of financing to be used would be a lease-purchase arrangement. This type of
financing allows for: (1) low closing costs; (2) no upfront costs or fees; (3) simplified
documentation; (4) tax-exempt interest rates: and (5) flexible payment terms. The
advantage of this type of financing is that it preserves the District’s liquidity by spreading the
cost of the asset out over future years. The disadvantage is that lease payments will need
to be budgeted each year throughout the lease term. Lease terms can range from 10 to 20
years. Since the asset being acquired is a building that will have a useful life greater than
20 years, staff recommends acquiring with a lease term of 20 years. Should the District
desire, the lease can be paid off early with no penalty, but the markets generally dictate a
period of approximately 7 years before any prepayments can be made.
The initial terms provided by CSDAFC to start the process are as follows. The actual terms
will be determined when the financing occurs and CSDAFC reviews the creditworthiness of
the District. Note that the estimated principal originally quoted by CSDAFC is more than the
District needs. The attached resolution represents a not-to-exceed amount.
Estimated principal = $4,000,000
Interest rate = 3.50%
Term = 20 years
Annual lease payment = $281,444
The lease-purchase also allows for the District to incur the costs, then in essence reimburse
itself through the financing. This allows for the financing process to work independently from
the acquisition and improvement process.
Board of Directors
January 28, 2015
Page 3 of 4
The process of executing the financing is as follows:
The Board provides direction to the Treasurer that it desires to pursue a lease-
purchase financing with the CSDAFC. This direction was provided by the Board at
its regular meeting of January 28, 2016.
The Treasurer notifies CSDAFC of the District’s intent to proceed with a lease-
purchase financing. The CSDAFC was notified on February 16, 2016.
The CSDAFC will prepare a resolution for the Board to consider at a future meeting
which will formally authorize the District to enter into a lease-purchase financing. The
resolution is attached for the Board’s consideration.
The Board will determine the principal amount to be borrowed. This will include the
cost of the building acquisition, plus it can include an estimate of the costs need to
prepare the building for its intended use.
The CSDAFC will prepare the financing documents associated with the financing.
The District Counsel will need to provide a legal opinion on the financing documents.
The District will provide evidence of its creditworthiness to the CSDAFC. This may
include the three prior years’ financial statements and the current year budget.
The Board will execute the financing documents and agree to budget the lease
payments.
Strategic Plan Element & Goal
This item supports achieving the objective and strategy of Strategic Element No. 7.0,
Finance, which states:
“Objective: To ensure the short and long-term fiscal health of the District.
Strategy: The District will forecast and plan revenue and expenditures and maintain
appropriate reserves and investment to provide financial resources to fund current and
planned operations and projects.”
Legal Review
District Counsel has reviewed and approved the Resolution as to form.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act
(CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows
an agency while establishing its own procedures “to list those specific activities which fall
Board of Directors
April 28, 2016
Page 4 of 4
within each of the exempt classes”, and the District has adopted “CEQA Guidelines and
Implementing Procedures” that state on page 6, “”Projects” does not include….C.
Continuing administrative or maintenance activities.”
Financial Review
Staff agrees with the analysis provided above and will bring back to the Board a budget
amendment for the lease payments.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the
April 28, 2016 Board of Directors regular meeting at District Headquarters (628 W. 19th
Street) and on the District’s website at www.cmsdca.gov.
Alternative Actions
1. Do not enter into a lease-purchase arrangement to finance the building
2. Refer the matter back to staff
Attachments
1. Resolution 2016-880 authorizing the execution and delivery of an installment sale
agreement, and authorizing and directing certain actions in connection with the
acquisition of an administrative facility.
Reviewed by:
Wendy Hooper Davis
Finance Manager
RESOLUTION NO. 2016-880
A RESOLUTION OF THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY
DISTRICT AUTHORIZING THE EXECUTION AND DELIVERY OF AN INSTALLMENT SALE
AGREEMENT, AND AUTHORIZING AND DIRECTING CERTAIN ACTIONS IN CONNECTION
WITH THE ACQUISITION OF AN ADMINISTRATIVE FACILITY.
WHEREAS, the Costa Mesa Sanitary District (the "District") is a public agency duly
organized and existing under and pursuant to the laws of the State of California; and
WHEREAS, the District desires to provide for financing in the approximate amount of
$4,000,000.00 for the acquisition of an administrative facility (the "Project"); and
WHEREAS, Municipal Finance Corporation (the "Corporation") has proposed a cost-
effective twenty year installment sale financing arrangement at a 3.50% interest rate.
NOW, THEREFORE, the Board of Directors does hereby resolve:
1. Installment Sale Agreement. The President of the Board of Directors, the General
Manager or a designee in writing is hereby authorized to enter into an Installment Sale
Agreement (the "Installment Sale") with the Corporation to finance the Project, subject
to approval as to form by the District's legal counsel.
2. Attestations. The Secretary of the Board or other appropriate District officer is hereby
authorized and directed to attest the signature of the President of the Board of
Directors, the General Manager or of such other person or persons as may have been
designated by the President of the Board of Directors or the General Manager, and to
affix and attest the seal of the District, as may be required or appropriate in connection
with the execution and delivery of the Installment Sale.
3. Authorization to Establish Project Fund. The Board of Directors hereby authorizes
and directs the President of the Board, the General Manager or a designee in writing
to make appropriate arrangements to establish a special fund into which the proceeds
of the financing are deposited for the purpose of paying the costs of the Project.
4. Other Actions. The President of the Board of Directors, the General Manager and
other officers of the District are each hereby authorized and directed, jointly and
severally, to take any and all actions and to execute and deliver any and all
documents, agreements and certificates which they may deem necessary or advisable
in order to carry out, give effect to and comply with the terms of this Resolution and
the Installment Sale. Such actions are hereby ratified, confirmed and approved.
5. Qualified Tax-Exempt Obligations. The Installment Sale is hereby designated as a
"qualified tax-exempt obligation" within the meaning of Section 265(b)(3) of the
Internal Revenue Code of 1986, as amended (the "Code"). The District, together with
all subordinate entities of the District, do not reasonably expect to issue during the
calendar year in which the Installment Sale is issued more than $10,000,000 of
obligations which it could designate as "qualified tax-exempt obligations" under
Section 265(b) of the Code.
6. Effect. This Resolution shall take effect immediately upon its passage.
PASSED and ADOPTED on this 28th day of April 2016.
________________________________ ________________________________
Secretary, Costa Mesa Sanitary District President, Costa Mesa Sanitary District
Board of Directors Board of Directors
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) SS
CITY OF COSTA MESA )
I, Noelani Middenway, Clerk of the Costa Mesa Sanitary District, hereby certify that the
above and foregoing Resolution No. 2016-880 duly and regularly passed and adopted by said
Board of Directors at a special meeting thereof held on the 28th day of April 2016.
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Costa
Mesa Sanitary District, this 28th day of April 2016.
_________________________________
Noelani Middenway
Clerk of the Costa Mesa Sanitary District
Costa Mesa Sanitary District
... an Independent Special District
Investment Report for the Month of March 2016
Item Number:18.
Recommendation/Notes:
Recommendation: That the Board of Directors approves the Investment Report for the month
of March 2016.
ATTACHMENTS:
Description Type
Investment Report for the Month of March 2016 Cover Memo
Costa Mesa Sanitary District
…an Independent Special District
Protecting our community’s health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Memorandum
To: Board of Directors
From: Marc Davis, Treasurer
Date: April 28, 2016
Subject: Investment Report for the Month of March 2016
Summary
Attached is the Investment Report for the month of March 2016. As required by the District’s
Statement of Investment Policy, the Investment Report delineates all investment activity
during the month.
Staff Recommendation
Approve the Investment Report for the month of March 2016.
Analysis
This report lists the types of securities held in the District’s portfolio, the institutions from
which the securities were purchased, maturity dates and interest rates as of March 31, 2016.
The District’s investments are in compliance with the Statement of Investment Policy
adopted by the Board at the June 25, 2015 regular meeting, as well as the California
Government Code. The market values in this report were provided by our third party
custodian, Pershing, LLC, except for the Local Agency Investment Fund (LAIF). The market
value of LAIF was provided by the State Treasurer’s Office. It does not represent the value
of the underlying securities within the pool, but rather the par or cost amount, which is the
amount the District is entitled to withdraw. This reporting practice is consistent with industry
standard practices for similar funds.
The weighted average stated rate of return (current yield) for the District’s investment
portfolio as of March 31, 2016, was 1.167%. The yield to maturity of the portfolio was
1.172%. The District’s weighted average interest rate was 66 basis points (0.661%) above
the LAIF average monthly rate for February 2016 of 0.506%. The weighted average number
of days to maturity for the District’s total portfolio was 858 days (2.35 years). The average
duration of the underlying securities in LAIF as of March 31, 2016 was 146 days.
Board of Directors
April 28, 2016
Page 2 of 2
The District’s investment portfolio is in compliance with its liquidity limitations, which requires
that a minimum of 20.00% of the portfolio must mature within one year. The percentage of
the portfolio maturing in less than one year as of March 31, 2016 was 29.77%. The District
has adequate cash reserves necessary to meet its obligations for the next six months.
Strategic Plan Element & Goal
This item supports achieving Strategic Element No. 7.0, Finances, by ensuring the short and
long-term fiscal health of the District.
Legal Review
Legal review is not required.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act
(CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows
an agency while establishing its own procedures “to list those specific activities which fall
within each of the exempt classes”, and the District has adopted “CEQA Guidelines and
Implementing Procedures” that state on page 6, “”Projects” does not include….C.
Continuing administrative or maintenance activities.”
Financial Review
The portfolio was budgeted to earn an average rate of 0.900% for the year ending June 30,
2016. Through March 31, 2016, the portfolio has earned a weighted average interest rate
of 1.123%.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the
April 28, 2016 Board of Directors regular meeting at District Headquarters (628 W. 19th
Street) and on the District’s website at www.cmsdca.gov.
Alternative Actions
1. Refer the matter back to staff
Attachments
Treasurer’s Report of Pooled Cash and Investments as of March 31, 2016
`
Deposits Outstanding
Bank Balance In Transits Checks Book Balance
Active Accounts:
Bank of America 697,687.62$ - 233,638.04 464,049.58$
Total Active Accounts 697,687.62 - 233,638.04 464,049.58
Market Value Increase Decrease Cost
Investments:
Local Agency Investment Fund 4,842,841.25$ - - 4,842,841.25
Money Market/Sweep Account 936,582.66 - - 936,582.66
Negotiable Certificates of Deposit 3,101,526.70 17,624.20 - 3,083,902.50
Federal Agency Securities 11,990,024.60 13,579.60 - 11,976,445.00
Total Investments 20,870,975.21 31,203.80 - 20,839,771.41
Total Pooled Cash & Investments 21,568,662.83$ 31,203.80$ 233,638.04$ 21,303,820.99$
Solid Waste Fund:
Operating Reserve 1,720,000.00$
Unreserved:
Designated for revenue dry period 1,494,000.00
Undesignated 1,966,796.75
Liquid Waste Fund:
Operating Reserve 960,000.00
Reserved for Earthquakes/Emergencies 1,000,000.00
Reserved for Capital Outlay 4,960,800.00
Unreserved:
Designated for revenue dry period 2,467,300.00
Undesignated (128,878.90)
Facilities Revolving Fund 751,869.34
Asset Replacement Fund 925,033.36
Asset Management Fund 5,186,900.44
Total Pooled Cash & Investments 21,303,820.99$
Market Adjustment
Treasurer
C O S T A M E S A S A N I T A R Y D I S T R I C T
Treasurer's Report of Pooled Cash and Investments
March 31, 2016
DateMarcus D. Davis
Costa Mesa Sanitary District
Pooled Cash and Investments by Fund
March 31, 2016
4/19/16
1
Total investments outstanding as of February 29, 2016 20,935,378.35$
Additions:
Investment purchases:
JP Morgan Chase Bank negotiable CD, 2 yr, 1.00%, 3/22/16 200,000.00
FHLMC, 3 yr, 1.40%, 3/29/16 1,000,000.00
FHLMC, 5 yr, 1.60%, 3/30/16 1,000,000.00
BMO Harris Bank negotiable CD, 2 yr, 1.05%, 3/30/16 245,000.00
Total investment purchases 2,445,000.00
Deductions:
Investments matured:
Pacific Westin Bank negotiable CD, 1 yr, 0.50%, 3/18/16 (200,000.00)
Total investments matured (200,000.00)
Investments called:
FHLMC, 1.80%, 4 yr, purchased 12/30/15, called 3/30/16 (500,000.00)
FHLMC, 1.75%, 5 yr, purchased 9/30/15, called 3/30/16 (250,000.00)
Total investments called (750,000.00)
Total deductions (950,000.00)
Net increase (decrease) in Sweep Account (1,490,606.94)
Net increase (decrease) in LAIF (100,000.00)
Total investments outstanding as of March 31, 2016 20,839,771.41$
C O S T A M E S A S A N I T A R Y D I S T R I C T
Investment Activity Summary
March 31, 2016
2
Interest
CUSIP Purchase Maturity Coupon Investment Earned at
Number Investment Date Date Rate Cost 03/31/16
n/a Local Agency Investment Fund n/a n/a 0.467%4,842,841.25$ n/a **
n/a Pershing-Sweep Acct n/a n/a 0.000%936,582.66 n/a
3135G0RQ8 Federal National Mortgage Assn 11/15/12 11/15/17 1.000%1,000,000.00 3,777.78
313382HR7 Federal Home Loan Bank 03/27/13 03/27/18 1.130%1,000,000.00 125.56
3136G1L31 Federal National Mortgage Assn 05/15/13 05/15/17 0.700%1,000,000.00 2,644.44
87165FAC8 Synchrony Bank Retail CTF Dep 06/06/14 06/06/19 2.000%99,500.00 624.66
06740KGY7 Barclays Bank Retail CTF Dep 07/02/14 07/05/16 0.650%99,825.00 158.49
795450VP7 Sallie Mae Bank CTF Dep 12/25/14 12/12/16 1.050%125,000.00 402.74
38148JGK1 Goldman Sachs Bank USA CTF Dep 01/07/15 01/07/19 1.900%200,000.00 874.52
02587DXL7 American Exp Centurion CTF Dep 05/01/15 05/01/17 0.900%199,700.00 754.52
29976DXK1 Everbank Jacksonville FLA CTF Dep 05/28/15 05/27/16 0.450%200,000.00 759.45
140420SW1 Capital One Bank CTF Dep 07/01/15 07/01/19 1.950%245,000.00 1,178.01
254672QY7 Discover Bank CTF Dep 07/01/15 07/01/20 2.300%245,000.00 1,389.45
3130A5TW9 Federal Home Loan Bank 07/27/15 07/27/20 2.000%1,000,000.00 3,555.56
20451PMU7 Compass Bank CTF Dep 08/07/15 07/31/17 1.300%200,000.00 427.40
02006LTZ6 Ally Bank CTF Dep 09/17/15 09/17/18 1.650%245,000.00 155.05
3133EFJQ1 Federal Farm Credit Bank 10/15/15 10/15/19 1.440%1,000,000.00 6,640.00
3133EFKA4 Federal Farm Credit Bank 10/19/15 01/14/20 1.500%499,875.00 1,604.17
05580ADA9 BMW Bank CTF Dep 10/21/15 10/16/17 1.150%244,877.50 1,289.10
3136G2QA8 Federal National Mortgage Assn 10/27/15 10/27/20 1.470%250,000.00 1,572.08
3133EFMG9 Federal Farm Credit Bank 10/29/15 10/29/20 1.680%1,000,000.00 7,093.33
3133EFNM5 Federal Farm Credit Bank 11/09/15 11/09/20 1.800%500,000.00 3,550.00
3133EFPM3 Federal Farm Credit Bank 11/23/15 11/23/20 1.875%1,000,000.00 6,666.67
3136G2TV9 Federal National Mortgage Assn 11/23/15 11/20/20 1.850%429,570.00 2,894.74
3136G2T72 Federal National Mortgage Assn 11/25/15 11/25/20 1.700%997,000.00 5,950.00
066519BB4 BankUnited CTF Dep 11/30/15 11/30/18 1.450%245,000.00 1,187.41
27113PAW1 East Boston Savings Bank CTF Dep 12/18/15 04/18/17 1.000%150,000.00 53.42
9497483K1 Wells Fargo CTF Dep 02/12/16 02/12/18 1.150%140,000.00 83.81
3134G8KL2 Federal Home Loan Mortgage Corp 02/26/16 02/26/19 1.300%300,000.00 379.17
48125YJ21 JP Morgan Chase Bank CTF Dep 03/22/16 03/22/18 1.000%200,000.00 49.32
3134G8NS4 Federal Home Loan Mortgage Corp 03/29/16 03/29/19 1.400%1,000,000.00 77.78
3134G8VN6 Federal Home Loan Mortgage Corp 03/30/16 03/29/21 1.600%1,000,000.00 88.89
05581WEQ4 BMO Harris Bank CTF Dep 03/30/16 03/29/18 1.050%245,000.00 7.05
Totals 20,839,771.41$ 56,014.57$
**Represents the LAIF monthly rate for March 2016
Comments
COSTA MESA SANITARY DISTRICT
Investment and Investment Earnings
March 31, 2016
3
Current %
of Market Value
03/31/16 Maximum %
U.S. Treasury Bills 0.00%Unlimited
U.S. Treasury Notes 0.00%Unlimited
Federal Agency Issues:
FICB 0.00%Unlimited
FLB 0.00%Unlimited
FHLB 9.61%Unlimited
FHLMC 11.02%Unlimited
FNMA 17.65%Unlimited
FFCB 19.17%Unlimited
Other *0.00%Unlimited
Banker's Acceptances 0.00%25% (1)
Certificates of Deposit 0.00%25%
Negotiable Certificates of Deposits 14.86%25% (1)
Commercial Paper 0.00%25% (1)
Medium Term Corporate Notes 0.00%20% (1)
LAIF (Local Agency Investment Fund)23.20%40,000,000
Shares of Benefical Interest 0.00%20%
Money Market/Mutual Funds (Sweep Acct)4.49%10% per fund (2)
Total 100.00%
% of portfolio maturing under one year 29.77%no less than 20%
% of portfolio maturing over one year 70.23%
100.00%
(1) Further limited to 10% in any single issuer
(2) Also limited to 20% in total.
*These securities are not considered for purchases: SBA, GNMA, TVA and SALLIEMAE
COSTA MESA SANITARY DISTRICT
Summary of Policy Limitations
March 31, 2016
Description
4
Purchase Maturity Coupon Investment % of Market % of
Description Broker/Dealer Date Date Rate Cost Portfolio Value Portfolio Comments
State Treasurer's Pool LAIF n/a Continuous 0.467%**4,842,841.25$ 4,842,841.25$ Pool
Total State Treasurer's Pool 4,842,841.25 23.24%4,842,841.25 23.20%
Money Market/Sweep Account Pershing n/a Continuous 0.000%936,582.66 936,582.66 Sweep
Total Money Market/Sweep Account 936,582.66 4.49%936,582.66 4.49%
Federal Home Loan Mortgage Corp Multi-Bank Securities 02/26/16 02/26/19 1.300%300,000.00 300,132.00 FHLMC
Federal Home Loan Mortgage Corp Multi-Bank Securities 03/29/16 03/29/19 1.400%1,000,000.00 1,000,280.00 FHLMCFederal Home Loan Mortgage Corp Multi-Bank Securities 03/30/16 03/29/21 1.600%1,000,000.00 1,000,590.00 FHLMC
Total Federal Home Loan Mortgage Corp 2,300,000.00 11.04%2,301,002.00 11.02%
Federal Home Loan Bank E.J. De La Rosa 03/27/13 03/27/18 1.130%1,000,000.00 1,000,260.00 FHLBFederal Home Loan Bank Multi-Bank Securities 07/27/15 07/27/20 2.000%1,000,000.00 1,004,530.00 FHLB
Total Federal Home Loan Bank 2,000,000.00 9.60%2,004,790.00 9.61%
Federal National Mortgage Association E.J. De La Rosa 11/15/12 11/15/17 1.000%1,000,000.00 1,000,130.00 FNMA
Federal National Mortgage Association Union Banc 05/15/13 05/15/17 0.700%1,000,000.00 999,940.00 FNMA
Federal National Mortgage Association Multi-Bank Securities 10/27/15 10/20/15 1.470%250,000.00 250,207.50 FNMA
Federal National Mortgage Association Multi-Bank Securities 11/23/15 11/20/20 1.850%429,570.00 430,245.10 FNMA
Federal National Mortgage Association Multi-Bank Securities 11/25/15 11/25/20 1.700%997,000.00 1,002,490.00 FNMA
Total Federal National Mortgage Association 3,676,570.00 17.64%3,683,012.60 17.65%
Federal Farm Credit Bank Multi-Bank Securities 10/15/15 10/15/19 1.440%1,000,000.00 1,000,040.00 FFCB
Federal Farm Credit Bank Multi-Bank Securities 10/19/15 01/14/20 1.500%499,875.00 500,005.00 FFCB
Federal Farm Credit Bank Multi-Bank Securities 10/29/15 10/29/20 1.680%1,000,000.00 997,970.00 FFCB
Federal Farm Credit Bank Multi-Bank Securities 11/09/15 11/09/20 1.800%500,000.00 500,625.00 FFCBFederal Farm Credit Bank Multi-Bank Securities 11/23/15 11/23/20 1.875%1,000,000.00 1,002,580.00 FFCB
Total Federal Farm Credit Bank 3,999,875.00 19.19%4,001,220.00 19.17%
Synchrony Bank Retail Certificate of Deposit Multi-Bank Securities 06/06/14 06/06/19 2.000%99,500.00 101,683.00 Negotiable CD
Barclays Bank Retail Certificate of Deposit Multi-Bank Securities 07/02/14 07/05/16 0.650%99,825.00 100,054.00 Negotiable CD
Sallie Mae Bank CTF Dep Multi-Bank Securities 12/25/14 12/12/16 1.050%125,000.00 125,221.25 Negotiable CD
Goldman Sachs Bk CTF Dep Multi-Bank Securities 01/07/15 01/07/19 1.900%200,000.00 201,980.00 Negotiable CD
American Exp Centurion CTF Dep Multi-Bank Securities 05/01/15 05/01/17 0.900%199,700.00 200,230.00 Negotiable CD
Everbank Jacksonville FLA CTF Dep Multi-Bank Securities 05/28/15 05/27/16 0.450%200,000.00 200,002.00 Negotiable CD
Capital One Bank CTF Dep Multi-Bank Securities 07/01/15 07/01/19 1.950%245,000.00 247,344.65 Negotiable CD
Discover Bank CTF Dep Multi-Bank Securities 07/01/15 07/01/20 2.300%245,000.00 248,464.30 Negotiable CD
Compass Bank CTF Dep Multi-Bank Securities 08/07/15 07/31/17 1.300%200,000.00 200,452.00 Negotiable CD
Ally Bank CTF Dep Multi-Bank Securities 09/17/15 09/17/18 1.650%245,000.00 247,638.65 Negotiable CD
BMW Bank CTF Dep Multi-Bank Securities 10/21/15 10/16/17 1.150%244,877.50 245,656.60 Negotiable CD
BankUnited CTF Dep Multi-Bank Securities 11/30/15 11/30/18 1.450%245,000.00 247,234.40 Negotiable CD
East Boston Savings Bank CTF Dep Multi-Bank Securities 12/18/15 04/18/17 1.000%150,000.00 150,009.00 Negotiable CD
Wells Fargo CTF Dep Multi-Bank Securities 02/12/16 02/12/18 1.150%140,000.00 140,460.60 Negotiable CD
JP Morgan Chase Bank CTF Dep Multi-Bank Securities 03/22/16 03/22/18 1.000%200,000.00 200,182.00 Negotiable CD
BMO Harris Bank CTF Dep Multi-Bank Securities 03/30/16 03/29/18 1.050%245,000.00 244,914.25 Negotiable CD
Total Negotiable Certificates of Deposit 3,083,902.50 14.80%3,101,526.70 14.86%
Total Investments 20,839,771.41$ 100.00%20,870,975.21$ 100.00%
**Represents the LAIF monthly rate for March 2016
COSTA MESA SANITARY DISTRICT
Schedule of Investments by Instrument Type
March 31, 2016
5
Investment Purchase Maturity Days to Coupon Yield to Investment
Broker/Dealer Type Date Date Maturity Rate Maturity Cost
Local Agency Investment Fund Pool 1 0.467%**0.467%4,842,841.25$
Pershing-Sweep Acct Sweep 1 0.000%0.000%936,582.66
Multi-Bank Securities Negotiable CD 05/28/15 05/27/16 57 0.450%0.450%200,000.00
Multi-Bank Securities Negotiable CD 07/02/14 07/05/16 96 0.650%0.650%99,825.00
Multi-Bank Securities Negotiable CD 12/25/14 12/12/16 256 1.050%1.050%125,000.00
Multi-Bank Securities Negotiable CD 12/18/15 04/18/17 383 1.000%1.000%150,000.00
Multi-Bank Securities Negotiable CD 05/01/15 05/01/17 396 0.900%0.900%199,700.00
UnionBanc FNMA 05/15/13 05/15/17 410 0.700%0.700%1,000,000.00
Multi-Bank Securities Negotiable CD 08/07/15 07/31/17 487 1.300%1.300%200,000.00
Multi-Bank Securities Negotiable CD 10/21/15 10/16/17 564 1.150%1.176%244,877.50
E.J. De La Rosa FNMA 11/15/12 11/15/17 594 1.000%1.000%1,000,000.00
Multi-Bank Securities Negotiable CD 02/12/16 02/12/18 683 1.150%1.150%140,000.00
Multi-Bank Securities Negotiable CD 03/22/16 03/22/18 721 1.000%1.000%200,000.00
E.J. De La Rosa FHLB 03/27/13 03/27/18 726 1.130%1.130%1,000,000.00
Multi-Bank Securities Negotiable CD 03/30/16 03/29/18 728 1.050%1.050%245,000.00
Multi-Bank Securities Negotiable CD 09/17/15 09/17/18 900 1.650%1.650%245,000.00
Multi-Bank Securities Negotiable CD 11/30/15 11/30/18 974 1.450%1.450%245,000.00
Multi-Bank Securities Negotiable CD 01/07/15 01/07/19 1,012 1.900%1.900%200,000.00
Multi-Bank Securities FHLMC 02/26/16 02/26/19 1,062 1.300%1.300%300,000.00
Multi-Bank Securities FHLMC 03/29/16 03/29/19 1,093 1.400%1.400%1,000,000.00
Multi-Bank Securities Negotiable CD 06/06/14 06/06/19 1,162 2.000%2.106%99,500.00
Multi-Bank Securities Negotiable CD 07/01/15 07/01/19 1,187 1.950%1.950%245,000.00
Multi-Bank Securities FFCB 10/15/15 10/15/19 1,293 1.440%1.440%1,000,000.00
Multi-Bank Securities FFCB 10/19/15 01/14/20 1,384 1.500%1.506%499,875.00
Multi-Bank Securities Negotiable CD 07/01/15 07/01/20 1,553 2.300%2.300%245,000.00
Multi-Bank Securities FHLB 07/27/15 07/27/20 1,579 2.000%2.000%1,000,000.00
Multi-Bank Securities FNMA 10/27/15 10/27/20 1,671 1.470%1.470%250,000.00
Multi-Bank Securities FFCB 10/29/15 10/29/20 1,673 1.680%1.680%1,000,000.00
Multi-Bank Securities FFCB 11/09/15 11/09/20 1,684 1.800%1.800%500,000.00
Multi-Bank Securities FNMA 11/23/15 11/20/20 1,695 1.850%1.871%429,570.00
Multi-Bank Securities FFCB 11/23/15 11/23/20 1,698 1.875%1.875%1,000,000.00
Multi-Bank Securities FNMA 11/25/15 11/25/20 1,700 1.700%1.763%997,000.00
Multi-Bank Securities FHLMC 03/30/16 03/29/21 1,824 1.600%1.600%1,000,000.00
Total Investment Portfolio 20,839,771.41$
Total Portfolio
Weighted Avg Interest Rate 1.158 %
Weighted Avg Yield to Maturity 1.163 %
Weighted Avg Days to Maturity 858 Days 2.35 Years
**Represents the LAIF monthly rate for March 2016
COSTA MESA SANITARY DISTRICT
Investment Portfolio
March 31, 2016
6
Net
Purchase Maturity Intuition Investment Coupon Investment Market Accrued Gain/(Loss)
Date Date Broker/Dealer Type Par Rate Cost Value Interest If Sold
n/a Continuous LAIF Pool 4,842,841.25$ 0.467%**4,842,841.25 4,842,841.25 - -
n/a Continuous Pershing Sweep 936,582.66 0.000%936,582.66 936,582.66 - -
11/15/12 11/15/17 E.J. De La Rosa FNMA 1,000,000.00 1.000%1,000,000.00 1,000,130.00 3,777.78 130.00
03/27/13 03/27/18 E.J. De La Rosa FHLB 1,000,000.00 1.130%1,000,000.00 1,000,260.00 125.56 260.00
05/15/13 05/15/17 UnionBanc FNMA 1,000,000.00 0.700%1,000,000.00 999,940.00 2,644.44 (60.00)
06/06/14 06/06/19 Multi-Bank Securities Negotiable CD 100,000.00 2.000%99,500.00 101,683.00 624.66 2,183.00
07/02/14 07/05/16 Multi-Bank Securities Negotiable CD 100,000.00 0.650%99,825.00 100,054.00 158.49 229.00
12/25/14 12/12/16 Multi-Bank Securities Negotiable CD 125,000.00 1.050%125,000.00 125,221.25 402.74 221.25
01/07/15 01/07/19 Multi-Bank Securities Negotiable CD 200,000.00 1.900%200,000.00 201,980.00 874.52 1,980.00
05/01/15 05/01/17 Multi-Bank Securities Negotiable CD 200,000.00 0.900%199,700.00 200,230.00 754.52 530.00
05/28/15 05/27/16 Multi-Bank Securities Negotiable CD 200,000.00 0.450%200,000.00 200,002.00 759.45 2.00
07/01/15 07/01/19 Multi-Bank Securities Negotiable CD 245,000.00 1.950%245,000.00 247,344.65 1,178.01 2,344.65
07/01/15 07/01/20 Multi-Bank Securities Negotiable CD 245,000.00 2.300%245,000.00 248,464.30 1,389.45 3,464.30
07/27/15 07/27/20 Multi-Bank Securities FHLB 1,000,000.00 2.000%1,000,000.00 1,004,530.00 3,555.56 4,530.00
08/07/15 07/31/17 Multi-Bank Securities Negotiable CD 200,000.00 1.300%200,000.00 200,452.00 427.40 452.00
09/17/15 09/17/18 Multi-Bank Securities Negotiable CD 245,000.00 1.650%245,000.00 247,638.65 155.05 2,638.65
10/15/15 10/19/15 Multi-Bank Securities FFCB 1,000,000.00 1.440%1,000,000.00 1,000,040.00 6,640.00 40.00
10/19/15 01/14/20 Multi-Bank Securities FFCB 500,000.00 1.500%499,875.00 500,005.00 1,604.17 130.00
10/21/15 10/16/17 Multi-Bank Securities Negotiable CD 245,000.00 1.150%244,877.50 245,656.60 1,289.10 779.10
10/27/15 10/27/20 Multi-Bank Securities FNMA 250,000.00 1.470%250,000.00 250,207.50 1,572.08 207.50
10/29/15 10/29/20 Multi-Bank Securities FFCB 1,000,000.00 1.680%1,000,000.00 997,970.00 7,093.33 (2,030.00)
11/09/15 11/09/20 Multi-Bank Securities FFCB 500,000.00 1.800%500,000.00 500,625.00 3,550.00 625.00
11/23/15 11/23/20 Multi-Bank Securities FFCB 1,000,000.00 1.875%1,000,000.00 1,002,580.00 6,666.67 2,580.00
11/23/15 11/20/20 Multi-Bank Securities FNMA 430,000.00 1.850%429,570.00 430,245.10 2,894.74 675.10
11/25/15 11/25/20 Multi-Bank Securities FNMA 1,000,000.00 1.700%997,000.00 1,002,490.00 5,950.00 5,490.00
11/30/15 11/30/18 Multi-Bank Securities Negotiable CD 245,000.00 1.450%245,000.00 247,234.40 1,187.41 2,234.40
12/18/15 04/18/17 Multi-Bank Securities Negotiable CD 150,000.00 1.000%150,000.00 150,009.00 53.42 9.00
02/12/16 02/12/18 Multi-Bank Securities Negotiable CD 140,000.00 1.150%140,000.00 140,460.60 83.81 460.60
02/26/16 02/26/19 Multi-Bank Securities FHLMC 300,000.00 1.300%300,000.00 300,132.00 379.17 132.00
03/22/16 03/22/18 Multi-Bank Securities Negotiable CD 200,000.00 1.000%200,000.00 200,182.00 49.32 182.00
03/29/16 03/29/19 Multi-Bank Securities FHLMC 1,000,000.00 1.400%1,000,000.00 1,000,280.00 77.78 280.00
03/30/16 03/29/21 Multi-Bank Securities FHLMC 1,000,000.00 1.600%1,000,000.00 1,000,590.00 88.89 590.00
03/30/16 03/29/18 Multi-Bank Securities Negotiable CD 245,000.00 1.050%245,000.00 244,914.25 7.05 (85.75)
Total Investments 20,844,423.91$ 20,839,771.41 20,870,975.21 56,014.57 31,203.80
**Represents the LAIF monthly rate for March 2016
C O S T A M E S A S A N I T A R Y D I S T R I C T
For all Maturities with Market Values
March 31, 2016
7
Type of Purchase Maturity Coupon Investment
Investment Date Date Rate Par Value Cost
FNMA 11/15/12 11/15/17 1.000%1,000,000.00 1,000,000.00 Callable 5/15/13 w/10 days notice, thereafter 8,11,2,5
FHLB 03/27/13 03/27/18 1.130%1,000,000.00 1,000,000.00 Callable 3/27/15, w/5 days notice, thereafter 3,6,9,12
FNMA 05/15/13 05/15/17 0.700%1,000,000.00 1,000,000.00 Callable 5/15/14 w/10 days notice, quarterly thereafter
Negotiable CD 06/06/14 06/06/19 2.000%100,000.00 99,500.00 None
Negotiable CD 07/02/14 07/05/16 0.650%100,000.00 99,825.00 None
Negotiable CD 12/25/14 12/12/16 1.050%125,000.00 125,000.00 None
Negotiable CD 01/07/15 01/07/19 1.900%200,000.00 200,000.00 None
Negotiable CD 05/01/15 05/01/17 0.900%200,000.00 199,700.00 None
Negotiable CD 05/28/15 05/27/16 0.450%200,000.00 200,000.00 None
Negotiable CD 07/01/15 07/01/19 1.950%245,000.00 245,000.00 None
Negotiable CD 07/01/15 07/01/20 2.300%245,000.00 245,000.00 None
FHLB 07/27/15 07/27/20 2.000%1,000,000.00 1,000,000.00 Callable 7/27/16 w/5 days notice, quarterly thereafter
Negotiable CD 08/07/15 07/31/17 1.300%200,000.00 200,000.00 None
Negotiable CD 09/17/15 09/17/18 1.650%245,000.00 245,000.00 None
FFCB 10/15/15 10/15/19 1.440%1,000,000.00 1,000,000.00 Callable 1/15/16 w/5 days notice, anytime thereafter
FFCB 10/19/15 01/14/20 1.500%500,000.00 499,875.00 Callable 1/14/16 w/5 days notice, anytime thereafter
Negotiable CD 10/21/15 10/17/15 1.150%245,000.00 244,877.50 None
FNMA 10/27/15 10/27/20 1.470%250,000.00 250,000.00 Callable 10/27/16
FFCB 10/29/15 10/29/20 1.680%1,000,000.00 1,000,000.00 Callable 1/29/16 w/5 days notice, anytime thereafter
FFCB 11/09/15 11/09/20 1.800%500,000.00 500,000.00 Callable 11/9/16 w/5 days notice, anytime thereafter
FFCB 11/23/15 11/23/20 1.875%1,000,000.00 1,000,000.00 Callable 11/23/16 w/5 days notice, anytime thereafter
FNMA 11/23/15 11/20/20 1.850%430,000.00 429,570.00 Callable 5/20/16, one time only
FNMA 11/25/15 11/25/20 1.700%1,000,000.00 997,000.00 Callable 11/25/16, one time only
Negotiable CD 11/30/15 11/30/18 1.450%245,000.00 245,000.00 None
Negotiable CD 12/18/15 04/18/17 1.000%150,000.00 150,000.00 None
Negotiable CD 02/12/16 02/12/18 1.150%140,000.00 140,000.00 None
FHLMC 02/26/16 02/26/19 1.300%300,000.00 300,000.00 Callable 5/26/16, one time only
Negotiable CD 03/22/16 03/22/18 1.000%200,000.00 200,000.00 None
FHLMC 03/29/16 03/29/19 1.400%1,000,000.00 1,000,000.00 Callable 6/29/16, one time only
FHLMC 03/30/16 03/29/21 1.600%1,000,000.00 1,000,000.00 Callable 3/29/18, one time only
Negotiable CD 03/30/16 03/29/18 1.050%245,000.00 245,000.00 None
Totals 15,065,000.00$ 15,060,347.50$
COSTA MESA SANITARY DISTRICT
Call Schedule
March 31, 2016
Call Features
8
Cost
50,136.76 In Thousands
1 - 180 Days 6,079$
181 - 365 Days 125
1 - 2 Years 4,380
##########
6,562.50 2 - 3 Years 1,990
##########3 - 4 Years 1,844
4 - 5 Years 6,422
TOTAL 20,840$
COSTA MESA SANITARY DISTRICT
MATURITIES DISTRIBUTION
March 31, 2016
0%
10%
20%
30%
40%
50%
60%
70%
1 - 180
Days
181 - 365
Days
1 - 2
Years
2 - 3
Years
3 - 4
Years
4 - 5
Years
0 0 0 0 0 0
29.17%
0.60%
21.02%
9.55%8.85%
30.82%
9
Costa Mesa Sanitary District
Portfolio Interest Rate Information
as of March 31, 2016
10
0.00%
0.20%
0.40%
0.60%
0.80%
1.00%
1.20%
1.40%
1.60%
1.80%
2.00%
3 month T-Bill
6 month T-Bill
2 year T-Note
3 year T-Note
5 year T-Note
CMSD-monthly
LAIF-monthly
OC Pool-monthly
Costa Mesa Sanitary District
... an Independent Special District
Discuss litigation with legal counsel pursuant to Government Code Section 54956.9:
Item Number:19.
Recommendation/Notes:
Costa Mesa Sanitary District v. Santa Ana Regional Water Quality Control Board, OCSC
#_______.
Costa Mesa Sanitary District
... an Independent Special District
Conference with Real Property Negotiators
Item Number:20.
Recommendation/Notes:
Property: 628 W. 19th Avenue, Costa Mesa
Agency Negotiators: Scott Carroll and Jack Faris
Negotiating Parties:
1. Daniel Webb, MacJones Holdings LLC;
2. Mohammad Gharavi Ghouchani;
3. Livia de los Rios
4. Peter J. Shea
Under Negotiation: Price and terms of payment