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2015_11_19_board Costa Mesa Sanitary District ... an Independent Special District AGENDA Michael Scheafer President Arthur Perry Vice President Robert Ooten Secretary Arlene Schafer Assistant Secretary James Ferryman Director Public Comments. Any member of the public may address the Board. Speakers on agenda items should identify themselves to the Deputy Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non-agenda items will be heard under Public Comments. Pursuant to State law, the Board may not discuss or take action on non-agenda items except under special circumstances. Speakers must limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any speaker out of order. Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of the agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a majority of the Board after the packet is prepared, a copy of that writing may be obtained at the District offices at 628 W. 19th Street, Costa Mesa, California. The Deputy Clerk of the District may be contacted at (949) 645-8400. In Compliance with ADA: Contact Noelani Middenway, (949) 645-8400, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II). BOARD OF DIRECTORS REGULAR MEETING 628 W. 19TH STREET, COSTA MESA 92627 Thursday, November 19, 2015 5:30 PM I.CALL TO ORDER II.PLEDGE OF ALLEGIANCE III.INVOCATION IV.ROLL CALL (If absences occur, consider whether to deem those absences excused based on facts presented for the absence - such determination shall be the permission required by law.) V.Ceremonial Matters and Presentations VI.Announcement of Late Communications NOTE: Unless directed otherwise by the Board of Directors, all actions shall be based on/memorialized by the latest document submitted as a late communication. VII.PUBLIC COMMENTS This time has been set aside for persons in the audience to make comments on items within the subject matter jurisdiction of the Costa Mesa Sanitary District that are not listed on this agenda. Members of the public will have the opportunity to address the Board of Directors about all other items on this agenda at the time those items are considered. Under the provisions of the Brown Act, the Board of Directors is prohibited from taking action on oral requests but may refer the matter to staff or to a subsequent meeting. The Board of Directors will respond after public comment has been received. Please state your name. Each speaker will be limited to four (4) continuous minutes. VIII.CONSENT CALENDAR All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. 1.Board of Directors Study Session Meeting Minutes of October 13, 2015 Recommendation: That the Board of Directors approve and file. 2.Board of Directors Regular Meeting Minutes of October 22, 2015 Recommendation: That the Board of Directors approve and file. 3.Occupancy Report and Payment to CR&R Environmental Services Recommendation: That the Board of Directors: 1. Accept the occupancy count as presented using 21,901 as the correct number of active units. 2. Direct staff to prepare a warrant to CR&R Environmental Services in the amount of $212,820.26 to be ratified in the November 2015 warrant list, for October 2015 collection. 4.Contract Payment to CR&R Environmental Services for Recycling and Disposal Services Recommendation: That the Board of Directors approves payment to CR&R Environmental Services for recycling and disposal services for the month of October 2015. 5.Adoption of Warrant Resolution No. CMSD 2016-05 Approving District Warrant Registers Recommendation: That the Board of Directors adopt Warrant Resolution No. CMSD 2016-05 approving District warrants for the Month of October 2015 in the amount of $1,348,627.47. 6.Payroll Transparency Disclosure for October 2015 Recommendation: That the Board of Directors approve and file. 7.Directors' Compensation and Reimbursement of Expenses Recommendation: That the Board of Directors approves Directors' compensation and reimbursement of expenses for the month of October 2015. 8.Investment Report for the Month of October 2015 Recommendation: That the Board of Directors approves the Investment Report for the month of October 2015. 9.Sewer Lateral Assistance Program (SLAP) Update Recommendation: That the Board of Directors approve and file. 10.Fiscal-Year 2014-15 Annual Compliance Report for Requirements of Government Code Section 66013 for Capacity Charges Recommendation: That the Board of Directors approve and file. 11.Annual Report of Expenses - Fiscal Year 2014-15 Recommendation: That the Board of Directors approve and file. ------------------------------- END OF CONSENT CALENDAR------------------------------- IX.PUBLIC HEARINGS X.GENERAL MANAGER 12.Holiday Hours and Closures Recommendation: That the Board of Directors approve the proposed holiday hours and closures. 13.State of the District Recommendation: That the Board of Directors gives direction to staff. 14.Community Outreach Survey Recommendation: That the Board of Directors gives direction to staff. 15.El Nino Preparation Recommendation: That the Board of Directors receive and file the report. 16.Designation of Applicant's Agent Resolution for Non-State Agencies Recommendation: That the Board of Directors adopt the resolution (Cal EMA 130). 17.Rewarding Ideas Program Recommendation: That the Board of Directors approves rewarding Steve Cano, Wastewater Maintenance Superintendent $100 for his idea to save money for inspecting portable by-pump equipment for maintenance. XI.ENGINEER'S REPORTS 18.Project Status Report Recommendation: That the Board of Directors receive and file the report. 19.Project #194 Pump Station Coating and Manhole Rehabilitation - Acceptance of Improvements Recommendation: That the Board of Directors: 1. Accept improvements as completed and file a Notice of Completion. 2. Authorize payment of 5% retention 35 days after Notice of Completion is recorded. 3. Exonerate Labor and Material Bond after Notice of Completion is recorded and exonerate Faithful Performance Bond one year of Notice of Completion is recorded. XII.TREASURER'S REPORTS XIII.ATTORNEY'S REPORTS XIV.LOCAL MEETINGS In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day's service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation.) A. Orange County Sanitation District (OCSD) - (Director Ferryman) Recommendation: That the Board of Directors accepts oral report. B.Santa Ana River Flood Protection Agency (SARFPA) - (Vice President Perry) Recommendation: That the Board of Directors accepts oral report. C.Independent Special Districts of Orange County (ISDOC) - (President Scheafer) Recommendation: That the Board of Directors accepts oral report. D.California Special Districts Association (CSDA) - (Assistant Secretary Schafer) Recommendation: That the Board of Directors accepts oral report. E.Special District Risk Management Authority (SDRMA) - (President Scheafer) Recommendation: That the Board of Directors accepts oral report. F.Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55, Operations Code Section 3.01.030 Recommendation: That the Board of Directors accepts oral report. XV.OLD BUSINESS XVI.NEW BUSINESS XVII.ORAL COMMUNICATIONS AND DIRECTOR COMMENTS XVIII.ADJOURNMENT THE NEXT REGULAR MEETING OF COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS WILL BE HELD ON DECEMBER 17, 2015 AT 5:30 P.M. IN THE DISTRICTS BOARD ROOM, 628 W. 19TH STREET. UPCOMING CMSD AND COMMUNITY EVENTS AND ACTIVITIES •ARTventure Event, Call for Artists – November 13-15, 2015. For more information visit www.costamesaca.gov/artventure. •Thanksgiving – District offices and operations will be closed on Thursday, November 26 and Friday, November 27 in observance of the holiday. There will be no residential trash collection on Thursday, November 26th. Trash collection service on November 26 and 27 will be delayed one day •Sunday Musicale: Chamber Ensemble Featuring Jania Brugger, Benjamin Mitchell and Douglas Sumi – November 22, 2015 from 3:00 pm to 4:00 pm at Newport Beach Central Library Friends Room, 1000 Avaocdo Avenue. •The Nutcracker for Kids Presented by Festival Ballet Theatre – Saturday, December 5, 2015 from 2:30 pm to 3:30 pm at Newport Beach Central Library, 1000 Avaocdo Avenue. •Residential Kitchen Grease Recycling Program – Frying a turkey for Thanksgiving? Drop off your used cooking oil at OCC Recycling Center for free. The Recycling Center is located on Adams Avenue between Harbor Blvd and Fairview Road. The Recycling Center is open to the public Monday through Saturday from 9:00 am to 5:00 pm. Costa Mesa Sanitary District ... an Independent Special District Board of Directors Study Session Meeting Minutes of October 13, 2015 Item Number:1. Recommendation/Notes: Recommendation: That the Board of Directors approve and file. ATTACHMENTS: Description Type Board of Directors Study Session Meeting Minutes of October 13, 2015 Cover Memo COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS STUDY SESSION OCTOBER 13, 2015 ______________________________________________________________________ CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in study session on October 13, 2015 at 9:30 A.M. at 628 W. 19th Street, Costa Mesa. ROLL CALL DIRECTORS PRESENT: DIRECTORS ABSENT: Michael Scheafer, Arthur Perry, Robert Ooten, Arlene Schafer, James Ferryman None STAFF PRESENT: Scott Carroll, General Manager; Robin Hamers, District Engineer; Noelani Middenway, District Clerk; Javier Ochiqui, Senior Management Analyst; Elizabeth Pham, Management Analyst II; Ed Roberts, Code Enforcement Officer; Steve Cano, Wastewater Maintenance Superintendent; Gina Terraneo, Administrative Assistant I OTHERS PRESENT: Dean Ruffridge, CR&R; Sally Geislar, University of California Irvine; Judy Marquez, Innovare Environmental; Jim Mosher, Resident PUBLIC COMMENT Judy Marquez, a representative from Innovare Environmental, introduced herself and provided a brief presentation of her multi-agency implementation program for source control. Ms. Marquez shared that the program goals would be to incentivize restaurants to comply with Fats, Oils, and Grease (FOG) reduction efforts and increase the current food waste diversion rate. Assistant Secretary Schafer suggested that Ms. Marquez’s source control program be placed on a future study session agenda to further discuss the program. COSTA MESA SANITARY DISTRICT PAGE 2 MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION HELD OCTOBER 13, 2015 ______________________________________________________________________ Robin Hamers, District Engineer, commented that current participants in the District’s FOG program could be grandfathered into Ms. Marquez’s source control program. ITEMS OF STUDY 1. Recycling & Waste Diversion Reports – September 2015 Recommendation: That the Board of Directors receive and file the report. Javier Ochiqui, Senior Management Analyst, provided report details. He reported that the current diversion rate is 57% and approximately 735 tons of organic material was collected in September. Secretary Ooten requested a future study session item to explain the Recycling and Waste Diversion reports and how they relate to the Waste Characterization Study. Discussion followed regarding the Organics Recycling program and contamination percentages. 2. Code Enforcement Officer Report – September 2015 Recommendation: That the Board of Directors receive and file the report. Ed Roberts, Code Enforcement Officer, provided report details. He reported that there were 7 open scavenging reports and 65 incidents of trash carts in public view in September. President Scheafer commented that there is a large social media movement regarding the prevalence of motels and transients in Costa Mesa, especially in the Harbor and Wilson area. He suggested that Mr. Roberts’ time be focused on this area. Mr. Roberts shared that he was tasked with this area when he was a Costa Mesa Police Department Code Enforcement Officer and that he will try to focus on this area to minimize scavenging activity. Discussion followed regarding recycling centers that scavengers utilize and criminal activity on the East side of Costa Mesa. Vice President Perry provided a report regarding non-CR&R trash carts within the District’s service area. Scott Carroll, General Manager, added that the reported carts are being shared by multiple properties that are not on the District’s tax roll for trash services. Discussion followed regarding the District’s jurisdiction regarding properties with four or more units. COSTA MESA SANITARY DISTRICT PAGE 3 MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION HELD OCTOBER 13, 2015 ______________________________________________________________________ Director Ferryman suggested that the District may need to conduct an audit of the District’s trash carts. 3. Organics Ad Hoc Committee Update – Oral Report Recommendation: That the Board of Directors receive an oral report from President Scheafer. President Scheafer reported that the next Organics Ad Hoc Committee meeting will be on Thursday, October 15, and that an update will be provided at the next Study Session. 4. Organics Behavioral Study Update Recommendation: That the Board of Directors receive an update on the organics behavioral study conducted by Sally Geislar, Doctoral Candidate, School of Social Ecology at UC Irvine. Sally Geislar, UC Irvine Doctoral Candidate, provided an update regarding the organics behavioral study survey which will identify how households are responding to the program and to test new tools to improve participation in the program. Additionally, she reported that she won the Haynes Foundation Fellowship award for $20,000, which will help fund the study. Lastly, discussion followed Ms. Geislar’s presentation regarding increasing outreach to the Hispanic/Latino population of Costa Mesa and the disposal of fats, oils, and grease in the organics carts. 5. New Signage for CR&R Trucks – Oral Report Recommendation: That the Board of Directors receive an oral report from Dean Ruffridge, Senior Vice President of CR&R. Dean Ruffridge, Senior Vice President of CR&R, presented the opportunity for the District to change the current large signage on Costa Mesa’s CR&R trucks. He reported that some of the trucks need to be repainted due to fading, and wanted to give the District the opportunity to change the signs at this time if they wished. Scott Carroll, General Manager, indicated that he did not wish to have the signs changed at this time. Discussion followed regarding CMSD brand recognition and the Board of Directors concurred that the signs do not need to be changed. 6. Tri-State Seminar – Oral Report Recommendation: That the Board of Directors receive an oral report from Steve Cano, Wastewater Maintenance Superintendent, regarding his attendance at the Tri-State Seminar in Las Vegas, Nevada. COSTA MESA SANITARY DISTRICT PAGE 4 MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION HELD OCTOBER 13, 2015 ______________________________________________________________________ Steve Cano, Wastewater Maintenance Superintendent, provided report details regarding the Tri-State Seminar in Las Vegas, Nevada. During the seminar, he reported learning about two products that the District may want to consider utilizing: composite grade rings and acoustic sewer inspections. Discussion followed regarding the District’s possible uses for these products. 7. Socrata Open Performance Recommendation: That the Board of Directors: 1. Receive a demonstration from staff about a new program to measure performance. 2. Give staff direction to proceed with the program and report back on October 22, 2015 with the appropriation of $19,800 to continue said program on an annual basis. Scott Carroll, General Manager, provided details of the Socrata Open Performance program. He reported that Socrata is a program that allows the public to access government data easily that would increase transparency. Elizabeth Pham, Management Analyst II, provided a demonstration of the Socrata pilot program. Mr. Carroll added that the District could also use Socrata to present its budget and employee salaries. Director Ferryman shared that he likes the program, but it may provide more information than the public is interested in seeing. He asked if the program would eliminate other costs. Additionally, he asked if there is an abbreviated version of the program that may be less costly. Mr. Carroll shared that there is no abbreviated version of the program. Secretary Ooten shared that he likes the program, but suggested that it focus on one area rather than being so broad. Jim Mosher, a member of the public, expressed that he does not find it to be a useful tool for the public and that it is not a good use of public funds. He added that the data is not well-explained and he suggested that the District look further into how other agencies use Socrata before moving forward with a decision. Secretary Ooten recommended that staff get more input and assess the program before committing to purchasing the program. The Board of Directors directed staff to not move forward with the purchase of the Socrata Open Performance system. COSTA MESA SANITARY DISTRICT PAGE 5 MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION HELD OCTOBER 13, 2015 ______________________________________________________________________ 8. Hotspot Program Recommendation: That the Board of Directors receive the plan identified in the staff report to reduce hotspots to less than 30 locations and identify a feasible number of permanent hotspots. Scott Carroll, General Manager, provided report details. He provided details of a study conducted in the City of San Mateo on the effectiveness of the Razor Rooter II in diminishing roots. Mr. Carroll added that Steve Cano, Wastewater Maintenance Superintendent, will be meeting with a representative from Duke’s Root Control to discuss Razor Rooter II. He explained that if the product is successful, the District may use it to prepare for the upcoming El Niño season. Discussion followed regarding the root-clearing process. Mr. Carroll discussed the issue of grease and the lack of grease interceptors among local restaurants. Discussion followed regarding the high cost of grease interceptors and the possibility of a reimbursement program for restaurants. Vice President Perry asked approximately how many restaurants the District anticipates utilizing this program and requested that this program be discussed at a future study session. Discussion followed regarding how the program might be structured. Mr. Carroll added that it is more cost effective to continue cleaning certain hotspots regularly than it is to repair sags in the sewer line. He asked that the Board direct staff to proceed with the plan to reduce hotspots and to present a pilot program for grease interceptor reimbursement. Judy Marquez, a representative from Innovare Environmental, elaborated on the sources of grease and the importance of education to supplement compliance with source control efforts. 9. Future Study Session Items Recommendation: That the Board of Directors provide staff with direction on items to be placed on future study session agendas. President Scheafer thanked Mr. Carroll for providing information to Brad Zint regarding the odor issues near Gisler and Cinnamon. Discussion followed regarding other areas in Costa Mesa with odor issues and addressing odor issues with Organics Recycling carts. President Scheafer asked if CR&R can quantify and report the amount of contamination in the organic waste collection. Discussion followed regarding adding information about contamination and organic waste overflow in the newsletter and on the District’s website. COSTA MESA SANITARY DISTRICT PAGE 6 MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION HELD OCTOBER 13, 2015 ______________________________________________________________________ Vice President Perry asked that potential dates be determined for those interested in touring the Perris facility before its completion. Assistant Secretary Schafer asked if the rest of the Board would like to have the District’s Holiday Dinner at the Golden Dragon again this year. Discussion followed regarding determining potential dates and having Assistant Secretary Schafer coordinate the dinner with staff support. ORAL COMMUNICATIONS - None ADJOURNMENT There being no further business to come before the Board, President Scheafer adjourned the meeting at 11:32 A.M. _________________________ _________________________ Robert Ooten Michael Scheafer Secretary President Costa Mesa Sanitary District ... an Independent Special District Board of Directors Regular Meeting Minutes of October 22, 2015 Item Number:2. Recommendation/Notes: Recommendation: That the Board of Directors approve and file. ATTACHMENTS: Description Type Board of Directors Regular Meeting Minutes of October 22, 2015 Cover Memo COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING OCTOBER 22, 2015 ______________________________________________________________________ CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in regular session on October 22, 2015 at 5:30 P.M. at 628 W. 19th Street, Costa Mesa. PLEDGE OF ALLEGIANCE INVOCATION ROLL CALL DIRECTORS PRESENT: DIRECTORS ABSENT: President Scheafer led the Pledge of Allegiance. Vice President Perry led the Invocation. Michael Scheafer, Arthur Perry, Robert Ooten, Arlene Schafer, James Ferryman None STAFF PRESENT: Alan Burns, District Counsel; Robin Hamers, District Engineer; Wendy Davis, Finance Manager; Marc Davis, District Treasurer; Noelani Middenway, District Clerk OTHERS PRESENT: Jim Mosher, Resident CEREMONIAL MATTERS AND PRESENTATIONS – None ANNOUNCEMENT OF LATE COMMUNICATIONS – None PUBLIC COMMENTS Jim Mosher, a member of the public, requested that Items 6 and 7 be pulled from the consent calendar for discussion. COSTA MESA SANITARY DISTRICT PAGE 2 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD OCTOBER 22, 2015 ______________________________________________________________________ ADJOURN TO CLOSED SESSION President Scheafer indicated that Item 15, closed session, would be moved to the beginning of the agenda and adjourned to closed session at 5:30 P.M. 15. Discuss litigation with legal counsel pursuant to Government Code Section 54956.9: (a) In regards to anticipated litigation entitled Costa Mesa Sanitary District – Santa Ana Regional Water Quality Control Board Complaint No. R8-2015-0025. (b) Anticipated litigation – significant exposure to litigation pursuant to Government Code Section 5456.9(d)(2), (e)(1) [Number of potential cases: 1] President Scheafer reconvened to open session at 5:37 P.M. and reported that the Board of Directors has decided to appeal the decision of the Santa Ana Regional Water Quality Control Board by a unanimous vote of 5 to 0. He added that Alan Burns, District Counsel, will move forward with the appeal on October 23, 2015. President Scheafer reconvened to open session at 5:37 P.M. CONSENT CALENDAR 1. Board of Directors Study Session Meeting Minutes of September 8, 2015 2. Board of Directors Special Meeting Minutes of September 10, 2015 3. Board of Directors Regular Meeting Minutes of September 17, 2015 4. Occupancy Report and Payment to CR&R Environmental Services The Board of Directors Study Session Meeting Minutes of September 8, 2015 was approved as presented. The Board of Directors Special Meeting Minutes of September 10, 2015 was approved as presented. President Scheafer pulled this item for discussion. The Board of Directors accepted the occupancy count as presented using 21,879 as the correct number of active units and directed staff to prepare a warrant to CR&R Environmental Services in the amount of $212,594.07 to be ratified in the October 2015 warrant list, for September 2015 collection. COSTA MESA SANITARY DISTRICT PAGE 3 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD OCTOBER 22, 2015 ______________________________________________________________________ 5. Contract Payment to CR&R Environmental Services for Recycling & Disposal Services 6. Adoption of Warrant Resolution No. CMSD 2016-04 Approving District Warrant Registers 7. Directors’ Compensation and Reimbursement of Expenses 8. Sewer Lateral Assistance Program (SLAP) Update The Board of Directors approved payment to CR&R Environmental Services for recycling and disposal services for the month of September 2015. President Scheafer pulled this item for discussion. President Scheafer pulled this item for discussion. The Board of Directors approved the SLAP report as presented. Assistant Secretary Schafer made a motion to approve the consent calendar, omitting items 3, 6, and 7. Director Ferryman seconded the motion, which carried unanimously. Regarding Item 3, President Scheafer indicated that he was not present at the September 17, 2015 Regular Meeting and would not participate in the vote to approve minutes of that meeting. Discussion followed regarding President Scheafer’s ability to approve the minutes of a meeting that he did not attend. Alan Burns, District Counsel, noted that President Scheafer would be able to vote to approve the item if he listened to the tape/audio recording of the meeting. President Scheafer indicated that he would abstain from voting. Assistant Secretary Schafer made a motion to approve Item 3. Vice President Perry seconded the motion, which carried with 4-0-1, with President Scheafer abstaining. Regarding Items 6 and 7, Jim Mosher, a member of the public, complimented the District on its commitment to transparency. Mr. Mosher sought clarification regarding the number of days listed for reimbursement on Vice President Perry’s Expense Reimbursement form. Vice President Perry clarified that there were 6 days listed on the form and he requested that staff provide him with the new Expense Reimbursement form to reflect the updated per meeting day compensation rate. Wendy Davis, Finance Manager, explained that the Expense Reimbursement form is reviewed and corrected by staff before being processed for payroll. Mr. Mosher expressed concern that the Warrant Register did not include the amount paid for payroll. COSTA MESA SANITARY DISTRICT PAGE 4 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD OCTOBER 22, 2015 ______________________________________________________________________ Ms. Davis explained that incidental expenses are not reimbursed until the Board of Directors approves the expense reimbursement at the monthly Regular Meeting. The expenses to which Mr. Mosher referred will appear on the Warrant Register at the next Regular Meeting on November 19, 2015. Mr. Mosher requested clarification regarding the difference between the reported total expenditures on the Warrant Register and the Quarterly Budget Report. Ms. Davis explained that the Warrant Register contains every check that the District pays under Accounts Payable, while the Quarterly Budget Report contains all of the synopses under the regular operations of the District, such as salaries, maintenance, and operations. She added that the Quarterly Budget Report does not include capital improvement projects. Vice President Perry made a motion to approve Items 6 and 7. Director Schafer seconded the motion, which carried unanimously. END OF CONSENT CALENDAR PUBLIC HEARINGS – None GENERAL MANAGER’S REPORTS 9. Quarterly Budget Report Recommendation: That the Board of Directors receive and file this report. Wendy Davis, Finance Manager, provided report details. Ms. Davis reiterated that the Quarterly Budget Report contains the District’s regular operations and excludes capital improvement projects, which will be discussed later in the meeting by Robin Hamers, District Engineer. She added that the District is currently on track with the budget. There were no additional questions or comments and the report was received. 10. Carryover Appropriations and Carryover Encumbrances from Fiscal Year 2014-15 to Fiscal Year 2015-16 Recommendation: That the Board of Directors approve the re-appropriation of funds in the Fiscal Year 2015-16 for the carryover items from the prior fiscal year as detailed in Attachments A and B, and summarized as follows: Appropriations Encumbrances 10 Solid Waste Fund $1,530 $21,368 20 Liquid Waste Fund $4,618,047 $819,682 Wendy Davis, Finance Manager, provided report details. She explained that the carryover appropriations listed are budgeted items from Fiscal Year 2014-2015 that were not COSTA MESA SANITARY DISTRICT PAGE 5 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD OCTOBER 22, 2015 ______________________________________________________________________ completed as of June 30, 2015 and include capital improvement items, capital outlay items, and Sewer Lateral Assistance Program (SLAP) reimbursements. Ms. Davis added that carryover encumbrances are purchase orders that have been accounted for in Fiscal Year 2014-2015, but have not been completed as of June 30, 2015. Vice President Perry made a motion to approve the re-appropriation of funds in the Fiscal Year 2015-16 for the carryover items from the prior fiscal year. Assistant Secretary Schafer seconded the motion, which carried unanimously. Secretary Ooten requested clarification regarding the Springbrook Software carryover appropriation and Ms. Davis explained that Springbrook training lasted through July of 2015. 11. Strategic Plan Quarterly Progress Report (1st Quarter) Recommendation: That the Board of Directors receive and file this report. President Scheafer requested clarification regarding the difference between “in process” and “on-going,” as used in the Strategic Plan Quarterly Progress Report. Ms. Davis explained that “in process” indicates that the District is currently working towards a specific goal, while “on-going” indicates that the District continuously seeks to work towards a broader goal. Discussion followed regarding the meaning of “complete” and the color-coding of the report. There were no additional questions or comments and the report was received. 12. Ordinance No. 109 – Amending Operations Code Section 4.04.070(f), Five-Year Limitation for GIS/CMMS services Recommendation: That the Board of Directors approves adopting Ordinance No. 109. Wendy Davis, Finance Manager, provided report details. Jim Mosher, a member of the public, provided comments regarding the item’s urgency, the original language used in Operations Code Section 4.04.070(f), and the language, spelling, and grammar in Ordinance No. 109. He proposed that the Board of Directors review the ordinance further before approving it. Vice President Perry added that he and Assistant Secretary Schafer may make changes to the Ordinance after the next Ad Hoc Committee Meeting. The Board of Directors tabled the item to be discussed further at a future meeting. COSTA MESA SANITARY DISTRICT PAGE 6 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD OCTOBER 22, 2015 ______________________________________________________________________ ENGINEER’S REPORTS 13. Project Status Report Recommendation: That the Board of Directors receive and file the report. Robin Hamers, District Engineer, provided report details. He noted that the Southern California Gas Company locked their meter, which the District needed access to. Discussion followed regarding the removal of the Southern California Gas Company’s locks in the event of an emergency. Additionally, Mr. Hamers shared that the District’s third generator is out to bid and Project #194 Sewer Manhole Rehabilitation is nearing completion. Secretary Ooten requested that the bid totals be added to the Capital Improvement Program document. There were no additional questions or comments and the report was received. TREASURER’S REPORTS 14. Investment Report for the Month of September 2015 Recommendation: That the Board of Directors approves the Investment Report for the month of September 2015. Marc Davis, District Treasurer, provided report details. He noted that the District’s investment portfolio, as of September 30, 2015, was 1.79% and the yield to maturity of the portfolio was 1.083%. He added that this is the first time year-to-date that the District has been at above 1%. Additionally, Mr. Davis noted that two investments for home loan banks were called and replaced with other securities. Lastly, he shared that the District received its account number today for its investment in CalTRUST and the first deposit will be made soon. Discussion followed regarding the District’s interest rate with CalTRUST. There were no additional questions or comments and the report was received. ATTORNEY’S REPORTS - None LOCAL MEETINGS A. Orange County Sanitation District (OCSD) – (Secretary Ooten) Recommendation: That the Board of Directors accepts oral report. Secretary Ooten reported on a discussion about how to improve education and communication with the public. Additionally, Secretary Ooten shared that OCSD discussed decreasing odor complaints and approved their 5-Year Strategic Plan. COSTA MESA SANITARY DISTRICT PAGE 7 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD OCTOBER 22, 2015 ______________________________________________________________________ B. Santa Ana River Flood Protection Agency (SARFPA) – (Vice President Perry) Recommendation: That the Board of Directors accepts oral report. Vice President Perry reported on a discussion regarding the flood insurance being paid by each city in Orange County. Additionally, he shared that the Westminster Channel Feasibility Study is due for discussion in October and a plan will be selected in January. Further discussion followed regarding flood insurance. C. Independent Special Districts of Orange County (ISDOC) – (President Scheafer) Recommendation: That the Board of Directors accepts oral report. President Scheafer reported on a discussion about the California Special Districts Association (CSDA) Conference and Gwenn Norton-Perry’s departure as Executive Director of the Orange County Council of Governments (OCCOG). Additionally, he shared that Jeff Arbour, Environmental Compliance & Closed Site Manager at OC Waste & Recycling, was the speaker at the ISDOC Quarterly Meeting. D. California Special Districts Association (CSDA) - (Assistant Secretary Schafer) Recommendation: That the Board of Directors accepts oral report. Assistant Secretary Schafer reported on her attendance of the Water Advisory Committee of Orange County (WACO) meeting on October 2, 2015, the Chamber Breakfast on October 15, 2015, and the CSDA Conference from October 10-13, 2015. Additionally, she shared that she will be attending a CSDA Legislative Meeting on November 6, 2105 and a CSDA Board Meeting on November 13, 2015. Discussion followed regarding the October 15 Chamber Breakfast and the District’s economic interest disclosure. Assistant Secretary Schafer shared that she won a position on the CSDA Executive Board. Discussion followed regarding the District’s use of staff reports in relation to the Brown Act and the District’s goal of transparency. E. Special District Risk Management Authority (SDRMA) – (President Scheafer) Recommendation: That the Board of Directors accepts oral report. Nothing to report at this time. F. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55, Operations Code Section 3.01.030 Recommendation: That the Board of Directors accepts oral report. COSTA MESA SANITARY DISTRICT PAGE 8 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD OCTOBER 22, 2015 ______________________________________________________________________ Secretary Ooten reported that he attended the Fire and Police Association Meeting. Vice President Perry reported that he, President Scheafer, Secretary Ooten, and Assistant Secretary Schafer attended OCSD’s State of the District on October 16, 2015. He noted that it gave the Board ideas for how they would like to conduct the Costa Mesa Sanitary District’s State of the District. Additionally, Vice President Perry shared that the District may want to host the State of the District at the Costa Mesa Country Club as a separate event from the Chamber Breakfast. President Scheafer shared that the District may want to consider hosting the State of the District at District Headquarters, similar to its past Town Hall Meetings. Vice President Perry requested that the State of the District be put on the agenda at the next study session. OLD BUSINESS – None NEW BUSINESS – None ORAL COMMUNICATIONS AND DIRECTOR COMMENTS President Scheafer shared that he will be attending the Southern California Waste Management Forum in Pomona on November 18, 2015. Discussion followed regarding the Board of Directors attending and driving to the forum together. Assistant Secretary Schafer noted that she identified potential dates for the District Holiday Party and would like to find out when the Board is available, so that she can notify Golden Dragon for the dinner reservation. She added that staff attendance is not mandatory, but that awards will be given out to staff during the dinner. President Scheafer shared that he understands that some staff members may not be able to attend the dinner due to other engagements and priorities. Noelani Middenway, District Clerk, shared that a survey was sent to staff and 16 staff members voted to have a lunch, rather than a breakfast or dinner. Discussion followed regarding the Holiday Party. The Board of Directors noted that the District will move forward with having a dinner. Assistant Secretary Schafer added that the potential dates for the dinner are December 9, 10, and 15, 2015. COSTA MESA SANITARY DISTRICT PAGE 9 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD OCTOBER 22, 2015 ______________________________________________________________________ Secretary Ooten requested a chart that shows the monthly organics tonnage collected since the program began. Discussion followed regarding the trends in recent tonnage reports. Secretary Ooten shared that he has noticed CR&R drivers refraining from emptying organics carts that contain visible contamination, such as plastic bags. Discussion followed regarding providing this feedback to CR&R. ADJOURNMENT There being no further business to come before the Board, Vice President Perry adjourned the meeting at 6:34 P.M. _________________________ _________________________ Robert Ooten Michael Scheafer Secretary President Costa Mesa Sanitary District ... an Independent Special District Occupancy Report and Payment to CR&R Environmental Services Item Number:3. Recommendation/Notes: Recommendation: That the Board of Directors: 1. Accept the occupancy count as presented using 21,901 as the correct number of active units. 2. Direct staff to prepare a warrant to CR&R Environmental Services in the amount of $212,820.26 to be ratified in the November 2015 warrant list, for October 2015 collection. ATTACHMENTS: Description Type Occupancy Report and Payment to CR&R Environmental Services Cover Memo Protecting our community's health and the environment by providing solid waste and sewer collection services. www.cmsdca.gov Costa Mesa Sanitary District ….an Independent Special District Memorandum To: Board of Directors Via: Scott Carroll, General Manager From: Javier Ochiqui, Senior Management Analyst Date: November 19, 2015 Subject: OCCUPANCY REPORT AND PAYMENT TO CR&R ENVIRONMENTAL SERVICES Summary The total occupancy count for October 2015 billing is 21,901, with twenty-two accounts added since the last billing period. Staff Recommendation Staff recommends the following: 1. The Board of Directors accepts the occupancy count as presented using 21,901 as the correct number of active units. 2. The Board of Directors directs staff to prepare a warrant to CR&R Environmental Services for October 2015 collection based on this occupancy report so long as the contractor fulfills the obligations of the agreement. Said payment in the amount of $212,820.26 to be ratified in the October 2015 warrant list. The payment calculation is based on the following: 21,901 (total accounts) – 19,981 (with organics) = 1,920 (without organics/exempt). Hence, 19,981 at $9.7954* = $195,721.89; and 1,920 at $8.9054 = $17,098.37. Therefore, $195,721.89 + $17,098.37 = $212,820.26 *New Organics Rate effective August 1, 2015 Costa Mesa Sanitary DistrictOccupancy Report October 2015 Total Accounts 21,901 35 Gallon Waste Carts 635 60 Gallon Waste Carts 29050 90 Gallon Waste Carts 14684 35 Gallon Organic Carts 90 60 Gallon Organic Carts 19891 Total Carts 64,350 Cart Delivery Information/Start Standard Service Service Address Date Service Started Delivered Organics Paid Trash Fees to CMSD RESIDENT 3269 CALIFORNIA 10/1/2015 60 GAL BARREL DELIVERY X Yes RESIDENT 1819 TAHITI 10/1/2015 60 GAL BARREL DELIVERY X Yes RESIDENT 795 SHALIMAR #1 10/1/2015 60 GAL BARREL DELIVERY X Yes RESIDENT 795 SHALIMAR #2 10/1/2015 60 GAL BARREL DELIVERY X Yes RESIDENT 795 SHALIMAR #3 10/1/2015 60 GAL BARREL DELIVERY X Yes RESIDENT 795 SHALIMAR #4 10/1/2015 60 GAL BARREL DELIVERY X Yes RESIDENT 3104 TARA 10/2/2015 60 GAL BARREL DELIVERY X Yes RESIDENT 204 SUSANNAH PL 10/20/2015 60 GAL BARREL DELIVERY X Yes RESIDENT 631 W 17TH ST 10/5/2015 90 GAL BARREL DELIVERY X Yes RESIDENT 270 PALMER ST 10/12/2015 60 GAL BARREL DELIVERY X Yes RESIDENT 611 SEABRIGHT CIR 10/13/2015 60 GAL BARREL DELIVERY Yes RESIDENT 1515 SULLIVAN 10/14/2015 60 GAL BARREL DELIVERY Yes RESIDENT 3065 LOREN LN 10/19/2015 60 GAL BARREL DELIVERY X Yes RESIDENT 1808 OCEAN CT 10/19/2015 60 GAL BARREL DELIVERY Yes RESIDENT 1686 JETTY DR 10/20/2015 60 GAL BARREL DELIVERY Yes RESIDENT 1269 WESTREEF ST 10/20/2015 60 GAL BARREL DELIVERY Yes RESIDENT 2290 PACIFIFC AVE 10/21/2015 60 GAL BARREL DELIVERY Yes RESIDENT 134 MERCER WAY 10/22/2015 60 GAL BARREL DELIVERY Yes RESIDENT 1678 JETTY DR 10/23/2015 60 GAL BARREL DELIVERY Yes RESIDENT 150 MERCER WAY 10/28/2015 60 GAL BARREL DELIVERY Yes RESIDENT 301 SHADOW BAY DR 10/29/2015 60 GAL BARREL DELIVERY Yes RESIDENT 1112 DANIELLE DR 10/19/2015 90 GAL BARREL DELIVERY X Yes Costa Mesa Sanitary District ... an Independent Special District Contract Payment to CR&R Environmental Services for Recycling and Disposal Services Item Number:4. Recommendation/Notes: Recommendation: That the Board of Directors approves payment to CR&R Environmental Services for recycling and disposal services for the month of October 2015. ATTACHMENTS: Description Type Contract Payment to CR&R Environmental Services for Recycling and Disposal Services Cover Memo Costa Mesa Sanitary District ... an Independent Special District Adoption of Warrant Resolution No. CMSD 2016-05 Approving District Warrant Registers Item Number:5. Recommendation/Notes: Recommendation: That the Board of Directors adopt Warrant Resolution No. CMSD 2016-05 approving District warrants for the Month of October 2015 in the amount of $1,348,627.47. ATTACHMENTS: Description Type Adoption of Warrant Resolution No. CMSD 2016-05 Approving District Warrant Registers Cover Memo COSTA MESA SANITARY DISTRICT Warrant Resolution No. CMSD 2016-5 A RESOLUTION OF THE COSTA MESA SANITARY DISTRICT RATIFYING THE PAYMENT OF CERTAIN CLAIMS AND DEMANDS, AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME WERE PAID. THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT DOES HEREBY ORDER AND RESOLVE AS FOLLOWS: Section 1. That the attached claims and demands totaling $1,348,627.47 have been audited as required by law and that the same were paid out of respective funds as hereinafter set forth. Section 2. That the Clerk of the District shall certify to the adoption of this Resolution and shall retain a certified copy thereof in his own records. PASSED AND ADOPTED this 19th day of November 2015. ATTEST: Secretary President STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss COSTA MESA SANITARY DISTRICT ) I, Noelani Middenway, District Clerk of the Costa Mesa Sanitary District, hereby certify that the foregoing Warrant Resolution No. CMSD 2016-5 was duly adopted by the Costa Mesa Sanitary District at a regular meeting held on the 19th day of November 2015. AYES: NOES: ABSENT: ABSTAIN: IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of the Costa Mesa Sanitary District on this 19th day of November 2015. District Clerk of the Costa Mesa Sanitary District User: Printed:11/2/2015 - 2:05 PM Checks for Approval Accounts Payable ktran Check Number Check Date Account Name Vendor NameFund Name Void Amount Cal PERS 0 10/06/2015 Liquid Waste Fund Benefits Admin Costs 201.30 Cal PERS 0 10/06/2015 Solid Waste Fund Benefits Admin Costs 4.32 Cal PERS 0 10/06/2015 Solid Waste Fund Benefits Admin Costs 38.92 Cal PERS 0 10/06/2015 Liquid Waste Fund Sewer Maint-Benefit Admin 67.10 Cal PERS 0 10/06/2015 Liquid Waste Fund PERS Medical 11,458.42 Check Total: 11,770.06 Internal Revenue Service 0 10/14/2015 Liquid Waste Fund Federal Withholding Taxes 5,670.72 Internal Revenue Service 0 10/14/2015 Liquid Waste Fund Medicare - Employee 727.50 Internal Revenue Service 0 10/14/2015 Liquid Waste Fund Medicare - Employee 727.50 Check Total: 7,125.72 Employment Development Department 0 10/14/2015 Liquid Waste Fund State Withholding Taxes 1,791.91 Check Total: 1,791.91 Cal Pers Employee Ret System 0 10/14/2015 Liquid Waste Fund PERS Retirement 64.17 Cal Pers Employee Ret System 0 10/14/2015 Liquid Waste Fund PERS Retirement 686.05 Cal Pers Employee Ret System 0 10/14/2015 Liquid Waste Fund PERS Retirement 3,620.76 Cal Pers Employee Ret System 0 10/14/2015 Liquid Waste Fund PERS Retirement 48.02 Cal Pers Employee Ret System 0 10/14/2015 Liquid Waste Fund PERS Survivor Benefit 16.74 Cal Pers Employee Ret System 0 10/14/2015 Liquid Waste Fund PERS Retirement 2,431.74 Cal Pers Employee Ret System 0 10/14/2015 Liquid Waste Fund PERS - Employer 0.01 Check Total: 6,867.49 Employment Development Department 0 10/28/2015 Liquid Waste Fund State Withholding Taxes 107.52 Check Total: 107.52 Internal Revenue Service 0 10/21/2015 Liquid Waste Fund Medicare - Employee 121.96 Internal Revenue Service 0 10/21/2015 Liquid Waste Fund FICA - Employee 521.47 Internal Revenue Service 0 10/21/2015 Liquid Waste Fund Federal Withholding Taxes 576.94 Internal Revenue Service 0 10/21/2015 Liquid Waste Fund Medicare - Employee 121.96 Internal Revenue Service 0 10/21/2015 Liquid Waste Fund FICA - Employee 521.47 AP-Checks for Approval (11/2/2015 - 2:05 PM)Page 1 Check Number Check Date Account Name Vendor NameFund Name Void Amount Check Total: 1,863.80 Cal Pers Employee Ret System 0 10/15/2015 Solid Waste Fund PERS - Employer 84.90 Cal Pers Employee Ret System 0 10/15/2015 Liquid Waste Fund PERS - Employer 764.10 Cal Pers Employee Ret System 0 10/15/2015 Liquid Waste Fund PERS - Employer 17.10 Cal Pers Employee Ret System 0 10/15/2015 Solid Waste Fund PERS - Employer 1.90 Check Total: 868.00 Internal Revenue Service 0 10/22/2015 Liquid Waste Fund Medicare - Employee 31.22 Check Total: 31.22 Employment Development Department 0 10/28/2015 Liquid Waste Fund State Withholding Taxes 1,981.08 Check Total: 1,981.08 Internal Revenue Service 0 10/28/2015 Liquid Waste Fund Federal Withholding Taxes 6,197.38 Internal Revenue Service 0 10/28/2015 Liquid Waste Fund Medicare - Employee 768.00 Internal Revenue Service 0 10/28/2015 Liquid Waste Fund Medicare - Employee 768.00 Check Total: 7,733.38 Cal Pers Employee Ret System 0 10/28/2015 Liquid Waste Fund PERS Retirement 3,801.32 Cal Pers Employee Ret System 0 10/28/2015 Liquid Waste Fund PERS Retirement 686.05 Cal Pers Employee Ret System 0 10/28/2015 Liquid Waste Fund PERS Retirement 48.02 Cal Pers Employee Ret System 0 10/28/2015 Liquid Waste Fund PERS Retirement 2,601.11 Cal Pers Employee Ret System 0 10/28/2015 Liquid Waste Fund PERS Retirement 64.17 Cal Pers Employee Ret System 0 10/28/2015 Liquid Waste Fund PERS Survivor Benefit 16.74 Check Total: 7,217.41 FedEx 14290 10/02/2015 Liquid Waste Fund Postage 27.58 Check Total: 27.58 Gregoria Barazandeh 14291 10/02/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 383.50 Check Total: 383.50 Bay Alarm Company 14292 10/02/2015 Liquid Waste Fund Sewer Maint-Bldg Maint 186.03 Bay Alarm Company 14292 10/02/2015 Liquid Waste Fund Sewer Maint-Bldg Maint 320.88 Check Total: 506.91 C&R Drains Inc. 14293 10/02/2015 Liquid Waste Fund Sewer Maint-Annual Sewer Maint 298.60 C&R Drains Inc. 14293 10/02/2015 Liquid Waste Fund Sewer Maint-Annual Sewer Maint 176.00 Check Total: 474.60 AP-Checks for Approval (11/2/2015 - 2:05 PM)Page 2 Check Number Check Date Account Name Vendor NameFund Name Void Amount C3 Office Solutions LLC 14294 10/02/2015 Liquid Waste Fund Equipment Maintenance 483.27 C3 Office Solutions LLC 14294 10/02/2015 Solid Waste Fund Equipment Maintenance 53.70 Check Total: 536.97 California Building Evaluation & Construction, Inc 14295 10/02/2015 Liquid Waste Fund Retention's Payable 5,282.35 Check Total: 5,282.35 City of Costa Mesa 14296 10/02/2015 Liquid Waste Fund Sewer Maint-Annual Sewer Maint 90.18 Check Total: 90.18 CMSD Petty Cash 14297 10/02/2015 Solid Waste Fund Equipment Maintenance 10.00 CMSD Petty Cash 14297 10/02/2015 Liquid Waste Fund Staff Development 13.04 CMSD Petty Cash 14297 10/02/2015 Liquid Waste Fund Sewer Maint-Material/Supplies 21.59 CMSD Petty Cash 14297 10/02/2015 Solid Waste Fund Staff Development 1.45 CMSD Petty Cash 14297 10/02/2015 Solid Waste Fund Staff Development 3.62 CMSD Petty Cash 14297 10/02/2015 Solid Waste Fund Equipment Maintenance 14.99 CMSD Petty Cash 14297 10/02/2015 Liquid Waste Fund Staff Development 32.62 CMSD Petty Cash 14297 10/02/2015 Solid Waste Fund Staff Development 2.40 CMSD Petty Cash 14297 10/02/2015 Liquid Waste Fund Staff Development 26.20 CMSD Petty Cash 14297 10/02/2015 Solid Waste Fund Staff Development 2.91 CMSD Petty Cash 14297 10/02/2015 Liquid Waste Fund Staff Development 21.60 CMSD Petty Cash 14297 10/02/2015 Liquid Waste Fund Sewer Maint-Staff Development 71.00 CMSD Petty Cash 14297 10/02/2015 Liquid Waste Fund Sewer Maint-Staff Development 71.00 CMSD Petty Cash 14297 10/02/2015 Liquid Waste Fund Sewer Maint-Staff Development 71.00 CMSD Petty Cash 14297 10/02/2015 Liquid Waste Fund Sewer Maint-Staff Development 71.00 CMSD Petty Cash 14297 10/02/2015 Liquid Waste Fund Sewer Maint-Staff Development 12.70 Check Total: 447.12 Pat Cochrance 14298 10/02/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,100.00 Check Total: 1,100.00 DavisFarr LLP 14299 10/02/2015 Solid Waste Fund Fiscal Services 593.29 DavisFarr LLP 14299 10/02/2015 Liquid Waste Fund Fiscal Services 1,101.81 DavisFarr LLP 14299 10/02/2015 Liquid Waste Fund Fiscal Services 1,476.34 DavisFarr LLP 14299 10/02/2015 Solid Waste Fund Fiscal Services 794.96 Check Total: 3,966.40 Discovery Science Center 14300 10/02/2015 Solid Waste Fund Educational Programs 3,754.11 Check Total: 3,754.11 Environmental Education Services and Programs 14301 10/02/2015 Solid Waste Fund Educational Programs 450.00 AP-Checks for Approval (11/2/2015 - 2:05 PM)Page 3 Check Number Check Date Account Name Vendor NameFund Name Void Amount Check Total: 450.00 Environmental Engr & Cont, Inc 14302 10/02/2015 Liquid Waste Fund Sewer Maint-FOG Prog Contract 9,648.23 Check Total: 9,648.23 Environmental Rental Services LTD-LP 14303 10/02/2015 Liquid Waste Fund Capital Outlay 328,618.22 Environmental Rental Services LTD-LP 14303 10/02/2015 Liquid Waste Fund Capital Outlay 1,000.00 Check Total: 329,618.22 Robert Ericksen 14304 10/02/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 642.50 Check Total: 642.50 Fleet Services, Inc. 14305 10/02/2015 Liquid Waste Fund Sewer Maint-Equipment Maint 88.56 Check Total: 88.56 Fred Pryor Seminars 14306 10/02/2015 Solid Waste Fund Staff Development 19.90 Fred Pryor Seminars 14306 10/02/2015 Liquid Waste Fund Staff Development 179.10 Check Total: 199.00 GCI Construction, Inc. 14307 10/02/2015 Liquid Waste Fund Sewer Maint-Annual Sewer Maint 563.23 Check Total: 563.23 Ghai's Tree Services & Landscaping 14308 10/02/2015 Liquid Waste Fund Building Maintenance 765.00 Ghai's Tree Services & Landscaping 14308 10/02/2015 Solid Waste Fund Building Maintenance 85.00 Check Total: 850.00 Golden Bell Products, Inc. 14309 10/02/2015 Liquid Waste Fund Sewer Maint-Contract Services 10,332.00 Check Total: 10,332.00 HUB Auto Supply 14310 10/02/2015 Liquid Waste Fund Sewer Maint-Equipment Maint 23.81 HUB Auto Supply 14310 10/02/2015 Liquid Waste Fund Sewer Maint-Equipment Maint 13.37 HUB Auto Supply 14310 10/02/2015 Liquid Waste Fund Sewer Maint-Equipment Maint 16.75 HUB Auto Supply 14310 10/02/2015 Liquid Waste Fund Sewer Maint-Equipment Maint -34.00 Check Total: 19.93 Industrial Networking Solutions 14311 10/02/2015 Liquid Waste Fund Capital Outlay 1,222.48 Check Total: 1,222.48 Infosend, Inc. 14312 10/02/2015 Liquid Waste Fund Public Info/Ed/Community Prom 8,769.71 Check Total: 8,769.71 AP-Checks for Approval (11/2/2015 - 2:05 PM)Page 4 Check Number Check Date Account Name Vendor NameFund Name Void Amount Iron Mountain Incorporated 14313 10/02/2015 Solid Waste Fund Professional Services 10.42 Iron Mountain Incorporated 14313 10/02/2015 Liquid Waste Fund Professional Services 93.74 Check Total: 104.16 Liebert Cassidy Whitmore 14314 10/02/2015 Liquid Waste Fund Staff Development 54.00 Liebert Cassidy Whitmore 14314 10/02/2015 Solid Waste Fund Staff Development 6.00 Check Total: 60.00 Lifecom Inc. 14315 10/02/2015 Liquid Waste Fund Sewer Maint-Equipment Maint 140.00 Check Total: 140.00 Mesa Water District 14316 10/02/2015 Liquid Waste Fund Sewer Maint- Water Pumps 25.90 Mesa Water District 14316 10/02/2015 Liquid Waste Fund Sewer Maint- Water Pumps 22.50 Mesa Water District 14316 10/02/2015 Liquid Waste Fund Sewer Maint- Water Pumps 22.50 Check Total: 70.90 Newport-Mesa Schools Foundation 14317 10/02/2015 Liquid Waste Fund Board Development 57.60 Newport-Mesa Schools Foundation 14317 10/02/2015 Solid Waste Fund Board Development 6.40 Check Total: 64.00 Office Depot 14318 10/02/2015 Solid Waste Fund Building Maintenance 9.30 Office Depot 14318 10/02/2015 Liquid Waste Fund Building Maintenance 83.66 Office Depot 14318 10/02/2015 Liquid Waste Fund Office Supplies 19.43 Office Depot 14318 10/02/2015 Solid Waste Fund Office Supplies 2.16 Office Depot 14318 10/02/2015 Solid Waste Fund Office Supplies 7.92 Office Depot 14318 10/02/2015 Liquid Waste Fund Office Supplies 71.30 Office Depot 14318 10/02/2015 Liquid Waste Fund Office Supplies 40.94 Office Depot 14318 10/02/2015 Liquid Waste Fund Sewer Maint-Office Supplies 16.63 Office Depot 14318 10/02/2015 Solid Waste Fund Office Supplies 4.55 Office Depot 14318 10/02/2015 Liquid Waste Fund Sewer Maint-Office Supplies 7.73 Office Depot 14318 10/02/2015 Solid Waste Fund Office Supplies 4.44 Office Depot 14318 10/02/2015 Liquid Waste Fund Office Supplies 40.00 Office Depot 14318 10/02/2015 Liquid Waste Fund Building Maintenance 9.68 Office Depot 14318 10/02/2015 Solid Waste Fund Building Maintenance 1.07 Office Depot 14318 10/02/2015 Liquid Waste Fund Office Supplies 5.30 Office Depot 14318 10/02/2015 Solid Waste Fund Office Supplies 0.59 Office Depot 14318 10/02/2015 Liquid Waste Fund Office Supplies 15.92 Office Depot 14318 10/02/2015 Solid Waste Fund Office Supplies 1.77 Office Depot 14318 10/02/2015 Liquid Waste Fund Office Supplies 101.07 Office Depot 14318 10/02/2015 Solid Waste Fund Office Supplies 11.23 Check Total: 454.69 AP-Checks for Approval (11/2/2015 - 2:05 PM)Page 5 Check Number Check Date Account Name Vendor NameFund Name Void Amount Plumbers Depot Inc. 14319 10/02/2015 Liquid Waste Fund Sewer Maint-Small Tools/Eq 1,751.76 Check Total: 1,751.76 Cole Redden 14320 10/02/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,100.00 Check Total: 1,100.00 Securitas Security Service USA, Inc. 14321 10/02/2015 Liquid Waste Fund Building Maintenance 208.80 Securitas Security Service USA, Inc. 14321 10/02/2015 Solid Waste Fund Building Maintenance 23.20 Check Total: 232.00 Southern California Edison 14322 10/02/2015 Solid Waste Fund Electric - Building 71.78 Southern California Edison 14322 10/02/2015 Liquid Waste Fund Electric - Building 646.05 Southern California Edison 14322 10/02/2015 Liquid Waste Fund Sewer Maint-Elec Bldg 29.10 Southern California Edison 14322 10/02/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 120.98 Southern California Edison 14322 10/02/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 74.47 Southern California Edison 14322 10/02/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 30.31 Southern California Edison 14322 10/02/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 150.57 Southern California Edison 14322 10/02/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 575.32 Southern California Edison 14322 10/02/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 91.77 Southern California Edison 14322 10/02/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 331.73 Southern California Edison 14322 10/02/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 290.75 Southern California Edison 14322 10/02/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 77.82 Southern California Edison 14322 10/02/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 209.56 Southern California Edison 14322 10/02/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 555.45 Southern California Edison 14322 10/02/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 258.35 Southern California Edison 14322 10/02/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 235.13 Southern California Edison 14322 10/02/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 360.40 Southern California Edison 14322 10/02/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 83.16 Southern California Edison 14322 10/02/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 133.97 Southern California Edison 14322 10/02/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 48.52 Check Total: 4,375.19 Southern California Gas Company 14323 10/02/2015 Liquid Waste Fund Gas - Building 19.82 Southern California Gas Company 14323 10/02/2015 Solid Waste Fund Gas - Building 2.20 Southern California Gas Company 14323 10/02/2015 Liquid Waste Fund Sewer Maint-Gas Bldg 24.38 Check Total: 46.40 Spec Dist Risk Mgt Authority 14324 10/02/2015 Liquid Waste Fund Swr Maint - Cafeteria Plan 128.10 Spec Dist Risk Mgt Authority 14324 10/02/2015 Solid Waste Fund Cafeteria Plan 131.91 Spec Dist Risk Mgt Authority 14324 10/02/2015 Solid Waste Fund Cafeteria Plan 59.43 Spec Dist Risk Mgt Authority 14324 10/02/2015 Liquid Waste Fund Cafeteria Plan 64.95 Spec Dist Risk Mgt Authority 14324 10/02/2015 Solid Waste Fund Benefits Admin Costs 14.85 AP-Checks for Approval (11/2/2015 - 2:05 PM)Page 6 Check Number Check Date Account Name Vendor NameFund Name Void Amount Spec Dist Risk Mgt Authority 14324 10/02/2015 Liquid Waste Fund Cafeteria Plan 143.23 Spec Dist Risk Mgt Authority 14324 10/02/2015 Liquid Waste Fund Benefits Admin Costs 44.56 Spec Dist Risk Mgt Authority 14324 10/02/2015 Liquid Waste Fund Dental Insurance 1,281.21 Spec Dist Risk Mgt Authority 14324 10/02/2015 Liquid Waste Fund Swr Maint - Cafeteria Plan 218.53 Spec Dist Risk Mgt Authority 14324 10/02/2015 Liquid Waste Fund Vision Insurance 237.70 Check Total: 2,324.47 SYNCB/AMAZON 14325 10/02/2015 Liquid Waste Fund Small Tools/Equipment 35.09 SYNCB/AMAZON 14325 10/02/2015 Solid Waste Fund Small Tools/Equipment 3.90 Check Total: 38.99 Claudia Tebbs 14326 10/02/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,100.00 Check Total: 1,100.00 TelePacific Communications 14327 10/02/2015 Liquid Waste Fund EOC Equipment & Supplies 279.48 TelePacific Communications 14327 10/02/2015 Solid Waste Fund EOC Equipment & Supplies 31.05 Check Total: 310.53 U.S. Healthworks Medical Group, PC 14328 10/02/2015 Liquid Waste Fund Medical/Employment Services 130.00 Check Total: 130.00 VantagePoint Transfer Agents 14329 10/02/2015 Liquid Waste Fund Deferred Compensation - 457 219.48 VantagePoint Transfer Agents 14329 10/02/2015 Liquid Waste Fund Deferred Compensation - 457 5.00 VantagePoint Transfer Agents 14329 10/02/2015 Liquid Waste Fund Deferred Compensation - 457 2,340.42 Check Total: 2,564.90 VantagePoint Transfer Agents 14330 10/02/2015 Liquid Waste Fund Deferred Medical-RHS-Employee 925.28 Check Total: 925.28 Verizon Wireless 14331 10/02/2015 Liquid Waste Fund Sewer Maint-Telephone 431.86 Check Total: 431.86 Xylem Water Solutions USA, Inc. 14332 10/02/2015 Liquid Waste Fund Capital Outlay 3,321.81 Check Total: 3,321.81 AT&T 14333 10/16/2015 Liquid Waste Fund Sewer Maint-Telephone 154.15 AT&T 14333 10/16/2015 Solid Waste Fund Telephone 51.09 AT&T 14333 10/16/2015 Liquid Waste Fund Telephone 459.84 AT&T 14333 10/16/2015 Solid Waste Fund Telephone 8.64 AT&T 14333 10/16/2015 Liquid Waste Fund Telephone 77.78 AT&T 14333 10/16/2015 Liquid Waste Fund Sewer Maint-Telephone 43.97 AP-Checks for Approval (11/2/2015 - 2:05 PM)Page 7 Check Number Check Date Account Name Vendor NameFund Name Void Amount Check Total: 795.47 FedEx 14334 10/16/2015 Liquid Waste Fund Postage 28.10 FedEx 14334 10/16/2015 Liquid Waste Fund Postage 76.16 Check Total: 104.26 Accela, Inc. 14335 10/16/2015 Liquid Waste Fund Capital Outlay 3,600.00 Accela, Inc. 14335 10/16/2015 Solid Waste Fund Capital Outlay 400.00 Check Total: 4,000.00 AFLAC 14336 10/16/2015 Liquid Waste Fund Employee Insurance 1,079.36 Check Total: 1,079.36 Lawrence Michael Balliet 14337 10/16/2015 Solid Waste Fund Professional Services 3,990.00 Check Total: 3,990.00 Bank of America 14338 10/16/2015 Solid Waste Fund Investment Earnings 15.00 Bank of America 14338 10/16/2015 Liquid Waste Fund Sewer Maint-Small Tools/Eq 52.89 Bank of America 14338 10/16/2015 Liquid Waste Fund Sewer Maint-Small Tools/Eq 71.80 Bank of America 14338 10/16/2015 Liquid Waste Fund Sewer Maint-Prof Member/Dues 164.00 Bank of America 14338 10/16/2015 Liquid Waste Fund Sewer Maint-Staff Development 11.76 Bank of America 14338 10/16/2015 Liquid Waste Fund Sewer Maint-Material/Supplies 25.70 Bank of America 14338 10/16/2015 Liquid Waste Fund Sewer Maint-Prof Member/Dues 164.00 Bank of America 14338 10/16/2015 Liquid Waste Fund Sewer Maint-Staff Development 155.00 Bank of America 14338 10/16/2015 Liquid Waste Fund Sewer Maint-Staff Development 9.68 Bank of America 14338 10/16/2015 Liquid Waste Fund Sewer Maint-Staff Development 26.11 Bank of America 14338 10/16/2015 Liquid Waste Fund Sewer Maint-Staff Development 5.38 Bank of America 14338 10/16/2015 Solid Waste Fund Investment Earnings -15.00 Bank of America 14338 10/16/2015 Liquid Waste Fund Sewer Maint-Staff Development 12.49 Bank of America 14338 10/16/2015 Liquid Waste Fund Sewer Maint-Material/Supplies 77.63 Bank of America 14338 10/16/2015 Liquid Waste Fund Sewer Maint-Material/Supplies 330.00 Bank of America 14338 10/16/2015 Liquid Waste Fund Sewer Maint-Staff Development 155.00 Bank of America 14338 10/16/2015 Liquid Waste Fund Sewer Maint-Staff Development 84.00 Bank of America 14338 10/16/2015 Liquid Waste Fund Sewer Maint-Staff Development 13.49 Bank of America 14338 10/16/2015 Liquid Waste Fund Sewer Maint-Staff Development 5.13 Bank of America 14338 10/16/2015 Liquid Waste Fund Board Development 473.38 Bank of America 14338 10/16/2015 Liquid Waste Fund Staff Development 175.56 Bank of America 14338 10/16/2015 Liquid Waste Fund Board Development 309.56 Bank of America 14338 10/16/2015 Solid Waste Fund Board Development 3.14 Bank of America 14338 10/16/2015 Liquid Waste Fund Board Development 27.00 Bank of America 14338 10/16/2015 Liquid Waste Fund Board Development 1,656.82 Bank of America 14338 10/16/2015 Solid Waste Fund Investment Earnings -15.00 AP-Checks for Approval (11/2/2015 - 2:05 PM)Page 8 Check Number Check Date Account Name Vendor NameFund Name Void Amount Bank of America 14338 10/16/2015 Liquid Waste Fund Office Supplies 120.64 Bank of America 14338 10/16/2015 Solid Waste Fund Office Supplies 13.41 Bank of America 14338 10/16/2015 Solid Waste Fund Staff Development 19.51 Bank of America 14338 10/16/2015 Solid Waste Fund Board Development 3.00 Bank of America 14338 10/16/2015 Solid Waste Fund Board Development 52.60 Bank of America 14338 10/16/2015 Liquid Waste Fund Board Development 28.22 Bank of America 14338 10/16/2015 Solid Waste Fund Board Development 184.09 Bank of America 14338 10/16/2015 Liquid Waste Fund Staff Development 437.91 Bank of America 14338 10/16/2015 Liquid Waste Fund Prof Membership/Dues 315.00 Bank of America 14338 10/16/2015 Solid Waste Fund Staff Development 5.82 Bank of America 14338 10/16/2015 Liquid Waste Fund Staff Development 12.60 Bank of America 14338 10/16/2015 Liquid Waste Fund Computer Licenses & Maint 276.75 Bank of America 14338 10/16/2015 Solid Waste Fund Staff Development 20.80 Bank of America 14338 10/16/2015 Solid Waste Fund Staff Development 1.40 Bank of America 14338 10/16/2015 Liquid Waste Fund Staff Development 86.62 Bank of America 14338 10/16/2015 Solid Waste Fund Computer Licenses & Maint 30.75 Bank of America 14338 10/16/2015 Solid Waste Fund Staff Development 70.62 Bank of America 14338 10/16/2015 Solid Waste Fund Staff Development 9.63 Bank of America 14338 10/16/2015 Liquid Waste Fund Staff Development 187.19 Bank of America 14338 10/16/2015 Liquid Waste Fund Staff Development 527.91 Bank of America 14338 10/16/2015 Solid Waste Fund Staff Development 1.20 Bank of America 14338 10/16/2015 Liquid Waste Fund Staff Development 52.39 Bank of America 14338 10/16/2015 Solid Waste Fund Staff Development 58.66 Bank of America 14338 10/16/2015 Liquid Waste Fund Staff Development 394.83 Bank of America 14338 10/16/2015 Liquid Waste Fund Prof Membership/Dues 249.00 Bank of America 14338 10/16/2015 Liquid Waste Fund Staff Development 10.75 Bank of America 14338 10/16/2015 Liquid Waste Fund Staff Development 635.58 Bank of America 14338 10/16/2015 Liquid Waste Fund Office Supplies -108.00 Bank of America 14338 10/16/2015 Solid Waste Fund Prof Membership/Dues 35.00 Bank of America 14338 10/16/2015 Solid Waste Fund Office Supplies -12.00 Bank of America 14338 10/16/2015 Liquid Waste Fund Staff Development 681.30 Bank of America 14338 10/16/2015 Solid Waste Fund Investment Earnings -15.00 Bank of America 14338 10/16/2015 Liquid Waste Fund Staff Development 2.23 Bank of America 14338 10/16/2015 Liquid Waste Fund Staff Development 8.55 Bank of America 14338 10/16/2015 Solid Waste Fund Staff Development 48.66 Bank of America 14338 10/16/2015 Solid Waste Fund Staff Development 0.95 Bank of America 14338 10/16/2015 Solid Waste Fund Staff Development 75.70 Check Total: 8,518.79 Best Best & Krieger LLP 14339 10/16/2015 Solid Waste Fund Legal Services 910.00 Best Best & Krieger LLP 14339 10/16/2015 Liquid Waste Fund Legal Services 1,690.00 Check Total: 2,600.00 AP-Checks for Approval (11/2/2015 - 2:05 PM)Page 9 Check Number Check Date Account Name Vendor NameFund Name Void Amount Birch Communications 14340 10/16/2015 Solid Waste Fund Telephone 45.81 Birch Communications 14340 10/16/2015 Liquid Waste Fund Telephone 412.24 Birch Communications 14340 10/16/2015 Liquid Waste Fund Sewer Maint-Telephone 435.37 Check Total: 893.42 C&R Drains Inc. 14341 10/16/2015 Liquid Waste Fund Sewer Maint-Pump Stn Maint 100.00 Check Total: 100.00 C2 Imaging 14342 10/16/2015 Liquid Waste Fund Indus Relining Project #310 39.31 Check Total: 39.31 Cal Soc of Muni Finance Officers 14343 10/16/2015 Solid Waste Fund Staff Development 6.00 Cal Soc of Muni Finance Officers 14343 10/16/2015 Liquid Waste Fund Staff Development 54.00 Check Total: 60.00 CoreLogic Solutions, LLC 14344 10/16/2015 Solid Waste Fund Computer Licenses & Maint 15.00 CoreLogic Solutions, LLC 14344 10/16/2015 Liquid Waste Fund Computer Licenses & Maint 135.00 Check Total: 150.00 CR Transfer, Inc. 14345 10/16/2015 Solid Waste Fund Recycling/Disposal 71,549.71 CR Transfer, Inc. 14345 10/16/2015 Solid Waste Fund Recycling/Disposal 2,029.43 CR Transfer, Inc. 14345 10/16/2015 Solid Waste Fund Organics Disposal 18,484.71 CR Transfer, Inc. 14345 10/16/2015 Solid Waste Fund Recycling/Disposal 68,431.49 CR Transfer, Inc. 14345 10/16/2015 Solid Waste Fund Recycling/Disposal 2,807.42 CR Transfer, Inc. 14345 10/16/2015 Solid Waste Fund Organics Disposal 19,736.66 Check Total: 183,039.42 CR&R Incorporated Environmental Services 14346 10/16/2015 Solid Waste Fund Household Hazardous Waste 98.00 Check Total: 98.00 DATCO Services Corporation 14347 10/16/2015 Liquid Waste Fund Medical/Employment Services 233.80 Check Total: 233.80 Department of Justice 14348 10/16/2015 Solid Waste Fund Medical/Employment Services 4.90 Department of Justice 14348 10/16/2015 Liquid Waste Fund Medical/Employment Services 44.10 Check Total: 49.00 Discovery Science Center 14349 10/16/2015 Solid Waste Fund Educational Programs 695.10 Check Total: 695.10 Eco Partners, Inc. 14350 10/16/2015 Liquid Waste Fund Public Info/Ed/Community Prom 5,077.55 AP-Checks for Approval (11/2/2015 - 2:05 PM)Page 10 Check Number Check Date Account Name Vendor NameFund Name Void Amount Eco Partners, Inc. 14350 10/16/2015 Solid Waste Fund Public Info/Ed/Community Prom 5,077.55 Check Total: 10,155.10 Environmental Education Services and Programs 14351 10/16/2015 Solid Waste Fund Educational Programs 258.00 Check Total: 258.00 Environmental Engr & Cont, Inc 14352 10/16/2015 Liquid Waste Fund Sewer Maint-FOG Prog Contract 9,355.87 Check Total: 9,355.87 Esri 14353 10/16/2015 Liquid Waste Fund Computer Licenses & Maint 1,250.00 Check Total: 1,250.00 GE Capital 14354 10/16/2015 Solid Waste Fund Equipment Maintenance 31.63 GE Capital 14354 10/16/2015 Liquid Waste Fund Equipment Maintenance 284.66 GE Capital 14354 10/16/2015 Solid Waste Fund Equipment Maintenance 28.92 GE Capital 14354 10/16/2015 Liquid Waste Fund Equipment Maintenance 260.29 Check Total: 605.50 Sally Geislar 14355 10/16/2015 Solid Waste Fund Organics Public Info/Ed/Comm 6,000.00 Sally Geislar 14355 10/16/2015 Solid Waste Fund Organics Public Info/Ed/Comm 3,400.00 Check Total: 9,400.00 Michael Guidotti 14356 10/16/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 450.00 Check Total: 450.00 Frank Hanrahan 14357 10/16/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,100.00 Check Total: 1,100.00 Harper & Burns LLP 14358 10/16/2015 Liquid Waste Fund Legal Services 6,954.10 Harper & Burns LLP 14358 10/16/2015 Liquid Waste Fund Legal Services 281.71 Harper & Burns LLP 14358 10/16/2015 Solid Waste Fund Legal Services 558.50 Harper & Burns LLP 14358 10/16/2015 Solid Waste Fund Legal Services 151.69 Harper & Burns LLP 14358 10/16/2015 Solid Waste Fund Legal Services 177.30 Harper & Burns LLP 14358 10/16/2015 Solid Waste Fund Legal Services 446.60 Harper & Burns LLP 14358 10/16/2015 Liquid Waste Fund Legal Services 1,037.20 Harper & Burns LLP 14358 10/16/2015 Liquid Waste Fund Legal Services 829.40 Harper & Burns LLP 14358 10/16/2015 Liquid Waste Fund Legal Services 492.50 Check Total: 10,929.00 Robert Harrington 14359 10/16/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,100.00 AP-Checks for Approval (11/2/2015 - 2:05 PM)Page 11 Check Number Check Date Account Name Vendor NameFund Name Void Amount Check Total: 1,100.00 Kathleen Huston 14360 10/16/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,100.00 Check Total: 1,100.00 Independent Special Dist of OC 14361 10/16/2015 Liquid Waste Fund Board Development 76.50 Independent Special Dist of OC 14361 10/16/2015 Solid Waste Fund Board Development 8.50 Check Total: 85.00 International Istitute of Municipal Clerks 14362 10/16/2015 Liquid Waste Fund Staff Development 22.50 International Istitute of Municipal Clerks 14362 10/16/2015 Liquid Waste Fund Prof Membership/Dues 175.50 International Istitute of Municipal Clerks 14362 10/16/2015 Solid Waste Fund Prof Membership/Dues 19.50 International Istitute of Municipal Clerks 14362 10/16/2015 Solid Waste Fund Staff Development 2.50 Check Total: 220.00 Iron Mountain Incorporated 14363 10/16/2015 Solid Waste Fund Contract Services 10.42 Iron Mountain Incorporated 14363 10/16/2015 Liquid Waste Fund Contract Services 93.74 Check Total: 104.16 Lan Wan Enterprise Inc 14364 10/16/2015 Liquid Waste Fund Computer Licenses & Maint 3,810.93 Lan Wan Enterprise Inc 14364 10/16/2015 Solid Waste Fund Computer Licenses & Maint 423.44 Check Total: 4,234.37 Lifecom Inc. 14365 10/16/2015 Liquid Waste Fund Sewer Maint-Small Tools/Eq 713.07 Check Total: 713.07 Mesa Water District 14366 10/16/2015 Liquid Waste Fund Sewer Maint- Water Pumps 22.50 Check Total: 22.50 National Plant Services, Inc. 14367 10/16/2015 Liquid Waste Fund Sewer Maint-Sewer Line Tele 2,220.82 Check Total: 2,220.82 O.S.T.S., Inc. 14368 10/16/2015 Solid Waste Fund Staff Development 95.00 O.S.T.S., Inc. 14368 10/16/2015 Liquid Waste Fund Staff Development 855.00 Check Total: 950.00 Office Depot 14369 10/16/2015 Liquid Waste Fund Board Development 40.66 Office Depot 14369 10/16/2015 Solid Waste Fund Board Development 4.52 Office Depot 14369 10/16/2015 Liquid Waste Fund Building Maintenance 6.59 Office Depot 14369 10/16/2015 Solid Waste Fund Building Maintenance 0.73 Office Depot 14369 10/16/2015 Solid Waste Fund Office Supplies 7.11 AP-Checks for Approval (11/2/2015 - 2:05 PM)Page 12 Check Number Check Date Account Name Vendor NameFund Name Void Amount Office Depot 14369 10/16/2015 Liquid Waste Fund Office Supplies 63.98 Check Total: 123.59 Government Finance Officers Association 14370 10/16/2015 Liquid Waste Fund Prof Membership/Dues 144.00 Government Finance Officers Association 14370 10/16/2015 Solid Waste Fund Prof Membership/Dues 16.00 Check Total: 160.00 Orange County Sanitation Distr 14371 10/16/2015 Liquid Waste Fund Sewer Maint-FOG Prog Contract 3,013.87 Check Total: 3,013.87 Orange County Sanitation Distr 14372 10/16/2015 Liquid Waste Fund OCSD Fees-CMSD Share 2.00 Orange County Sanitation Distr 14372 10/16/2015 Liquid Waste Fund OCSD Fees-CMSD Share -760.95 Orange County Sanitation Distr 14372 10/16/2015 Liquid Waste Fund Due to OCSD 15,217.00 Check Total: 14,458.05 Orange County Sanitation Distr 14373 10/16/2015 Liquid Waste Fund OCSD Fees-CMSD Share -326.56 Orange County Sanitation Distr 14373 10/16/2015 Liquid Waste Fund Due to OCSD 6,531.17 Check Total: 6,204.61 Ortiz Landscaping & Maintenance 14374 10/16/2015 Liquid Waste Fund Building Maintenance 121.50 Ortiz Landscaping & Maintenance 14374 10/16/2015 Solid Waste Fund Building Maintenance 13.50 Ortiz Landscaping & Maintenance 14374 10/16/2015 Liquid Waste Fund Sewer Maint-Bldg Maint 75.00 Check Total: 210.00 Pacific Data Electric, Inc. 14375 10/16/2015 Liquid Waste Fund Building Maintenance 2,947.50 Pacific Data Electric, Inc. 14375 10/16/2015 Solid Waste Fund Building Maintenance 327.50 Check Total: 3,275.00 Art Perry 14376 10/16/2015 Solid Waste Fund Board Development 5.55 Art Perry 14376 10/16/2015 Liquid Waste Fund Board Development 49.90 Check Total: 55.45 Plumbers Depot Inc. 14377 10/16/2015 Liquid Waste Fund Sewer Maint-Material/Supplies 83.55 Check Total: 83.55 Pro Pacific Pest Control 14378 10/16/2015 Liquid Waste Fund Sewer Maint-Annual Sewer Maint 625.00 Check Total: 625.00 Robin B. Hamers & Assoc., Inc. 14379 10/16/2015 Liquid Waste Fund Plan Ck/Inspection-Swr Lateral 157.50 Robin B. Hamers & Assoc., Inc. 14379 10/16/2015 Liquid Waste Fund Plan Ck/Inspection-Swr Lateral 1,505.00 Robin B. Hamers & Assoc., Inc. 14379 10/16/2015 Liquid Waste Fund Engineering/Architectual Serv 1,530.00 AP-Checks for Approval (11/2/2015 - 2:05 PM)Page 13 Check Number Check Date Account Name Vendor NameFund Name Void Amount Robin B. Hamers & Assoc., Inc. 14379 10/16/2015 Liquid Waste Fund Engineering/Architectual Serv 3,675.00 Robin B. Hamers & Assoc., Inc. 14379 10/16/2015 Liquid Waste Fund Plan Ck/Inspection-Inside 2,695.00 Robin B. Hamers & Assoc., Inc. 14379 10/16/2015 Liquid Waste Fund Plan Ck/Inspection-Inside 367.50 Robin B. Hamers & Assoc., Inc. 14379 10/16/2015 Liquid Waste Fund Plan Ck/Inspection-Outside 1,050.00 Robin B. Hamers & Assoc., Inc. 14379 10/16/2015 Liquid Waste Fund Plan Ck/Inspection-Outside 6,510.00 Robin B. Hamers & Assoc., Inc. 14379 10/16/2015 Liquid Waste Fund PS Coating & Manhole Rehb #194 577.50 Robin B. Hamers & Assoc., Inc. 14379 10/16/2015 Liquid Waste Fund PS Coating & Manhole Rehb #194 577.50 Robin B. Hamers & Assoc., Inc. 14379 10/16/2015 Liquid Waste Fund Pump Stn Emerg. Eqpt. #196 7,623.50 Robin B. Hamers & Assoc., Inc. 14379 10/16/2015 Liquid Waste Fund Pump Stn Emerg. Eqpt. #196 560.00 Robin B. Hamers & Assoc., Inc. 14379 10/16/2015 Liquid Waste Fund Pump Stn Emerg. Eqpt. #196 472.50 Robin B. Hamers & Assoc., Inc. 14379 10/16/2015 Liquid Waste Fund Indus Relining Project #310 9,397.50 Robin B. Hamers & Assoc., Inc. 14379 10/16/2015 Liquid Waste Fund Indus Relining Project #310 350.00 Robin B. Hamers & Assoc., Inc. 14379 10/16/2015 Liquid Waste Fund MH Cover Repairs #311 4,830.00 Check Total: 41,878.50 Sancon Engineering, Inc. 14380 10/16/2015 Liquid Waste Fund PS Coating & Manhole Rehb #194 195,580.00 Sancon Engineering, Inc. 14380 10/16/2015 Liquid Waste Fund Retention's Payable -9,779.00 Check Total: 185,801.00 Michael Scheafer 14381 10/16/2015 Liquid Waste Fund Board Development 369.49 Michael Scheafer 14381 10/16/2015 Solid Waste Fund Board Development 41.06 Check Total: 410.55 Securitas Security Service USA, Inc. 14382 10/16/2015 Liquid Waste Fund Building Maintenance 187.20 Securitas Security Service USA, Inc. 14382 10/16/2015 Solid Waste Fund Building Maintenance 20.80 Securitas Security Service USA, Inc. 14382 10/16/2015 Liquid Waste Fund Building Maintenance 187.20 Securitas Security Service USA, Inc. 14382 10/16/2015 Solid Waste Fund Building Maintenance 20.80 Securitas Security Service USA, Inc. 14382 10/16/2015 Liquid Waste Fund Building Maintenance 194.40 Securitas Security Service USA, Inc. 14382 10/16/2015 Solid Waste Fund Building Maintenance 21.60 Securitas Security Service USA, Inc. 14382 10/16/2015 Solid Waste Fund Building Maintenance 20.00 Securitas Security Service USA, Inc. 14382 10/16/2015 Liquid Waste Fund Building Maintenance 180.00 Securitas Security Service USA, Inc. 14382 10/16/2015 Solid Waste Fund Building Maintenance 19.20 Securitas Security Service USA, Inc. 14382 10/16/2015 Liquid Waste Fund Building Maintenance 172.80 Check Total: 1,024.00 Southern California Gas Company 14383 10/16/2015 Liquid Waste Fund Sewer Maint-Pump Stn Maint 44.23 Check Total: 44.23 Spec Dist Risk Mgt Authority 14384 10/16/2015 Liquid Waste Fund Swr Liability Insurance 2,815.58 Check Total: 2,815.58 Tribune Publishing Company, LLC 14385 10/16/2015 Liquid Waste Fund Public Info/Ed/Community Prom 36.15 AP-Checks for Approval (11/2/2015 - 2:05 PM)Page 14 Check Number Check Date Account Name Vendor NameFund Name Void Amount Tribune Publishing Company, LLC 14385 10/16/2015 Solid Waste Fund Public Info/Ed/Community Prom 4.02 Check Total: 40.17 U.S. Healthworks Medical Group, PC 14386 10/16/2015 Liquid Waste Fund Medical/Employment Services 130.50 U.S. Healthworks Medical Group, PC 14386 10/16/2015 Solid Waste Fund Medical/Employment Services 14.50 Check Total: 145.00 VantagePoint Transfer Agents 14387 10/16/2015 Liquid Waste Fund Deferred Compensation - 457 2,665.42 Check Total: 2,665.42 VantagePoint Transfer Agents 14388 10/16/2015 Liquid Waste Fund Deferred Medical-RHS-Employee 886.66 Check Total: 886.66 Willdan Engineering 14389 10/16/2015 Liquid Waste Fund Professional Services 965.00 Check Total: 965.00 WM Curbside, LLC 14390 10/16/2015 Solid Waste Fund Pharmaceutical Program 195.75 WM Curbside, LLC 14390 10/16/2015 Solid Waste Fund Sharps Program 115.00 WM Curbside, LLC 14390 10/16/2015 Solid Waste Fund Pharmaceutical Program 145.35 WM Curbside, LLC 14390 10/16/2015 Solid Waste Fund Pharmaceutical Program 240.75 WM Curbside, LLC 14390 10/16/2015 Solid Waste Fund Sharps Program 115.00 WM Curbside, LLC 14390 10/16/2015 Solid Waste Fund Pharmaceutical Program 192.15 WM Curbside, LLC 14390 10/16/2015 Solid Waste Fund Sharps Program 115.00 WM Curbside, LLC 14390 10/16/2015 Solid Waste Fund Pharmaceutical Program 152.55 WM Curbside, LLC 14390 10/16/2015 Solid Waste Fund Sharps Program 115.00 WM Curbside, LLC 14390 10/16/2015 Solid Waste Fund Sharps Program 115.00 WM Curbside, LLC 14390 10/16/2015 Solid Waste Fund Sharps Program 115.00 WM Curbside, LLC 14390 10/16/2015 Solid Waste Fund Sharps Program 115.00 Check Total: 1,731.55 Xylem Water Solutions USA, Inc. 14391 10/16/2015 Liquid Waste Fund Capital Outlay 5,290.11 Xylem Water Solutions USA, Inc. 14391 10/16/2015 Liquid Waste Fund Capital Outlay 7,716.53 Xylem Water Solutions USA, Inc. 14391 10/16/2015 Liquid Waste Fund Capital Outlay 36,990.46 Check Total: 49,997.10 AFLAC 14397 10/30/2015 Liquid Waste Fund Employee Insurance 1,079.36 Check Total: 1,079.36 Axis General Construction & Mechanical Svc 14398 10/30/2015 Liquid Waste Fund Sewer Maint-Pump Stn Maint 90.00 Check Total: 90.00 AP-Checks for Approval (11/2/2015 - 2:05 PM)Page 15 Check Number Check Date Account Name Vendor NameFund Name Void Amount Patrick Ballas 14399 10/30/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,250.00 Check Total: 1,250.00 Dyana Bojarski 14400 10/30/2015 Solid Waste Fund Staff Development 22.88 Dyana Bojarski 14400 10/30/2015 Liquid Waste Fund Staff Development 205.96 Check Total: 228.84 C&R Drains Inc. 14401 10/30/2015 Liquid Waste Fund Sewer Maint-Annual Sewer Maint 1,395.00 Check Total: 1,395.00 California Special Dist Assoc 14402 10/30/2015 Solid Waste Fund Prof Membership/Dues 2,131.15 California Special Dist Assoc 14402 10/30/2015 Liquid Waste Fund Prof Membership/Dues 3,957.85 Check Total: 6,089.00 City of Costa Mesa 14403 10/30/2015 Liquid Waste Fund Sewer Maint-Equipment Maint 102.60 Check Total: 102.60 City of Newport Beach 14404 10/30/2015 Liquid Waste Fund Sewer Maint- Water Pumps 34.54 Check Total: 34.54 CR&R Incorporated Environmental Services 14405 10/30/2015 Solid Waste Fund Trash Hauler 17,205.23 CR&R Incorporated Environmental Services 14405 10/30/2015 Solid Waste Fund Trash Hauler 195,388.84 Check Total: 212,594.07 CR&R Incorporated Environmental Services 14406 10/30/2015 Solid Waste Fund Container Collection Costs 3,635.52 Check Total: 3,635.52 DavisFarr LLP 14407 10/30/2015 Solid Waste Fund Fiscal Services 576.31 DavisFarr LLP 14407 10/30/2015 Liquid Waste Fund Fiscal Services 1,070.29 Check Total: 1,646.60 Fleet Services, Inc. 14408 10/30/2015 Liquid Waste Fund Sewer Maint-Equipment Maint 128.95 Check Total: 128.95 GCI Construction, Inc. 14409 10/30/2015 Liquid Waste Fund Sewer Maint-Annual Sewer Maint 2,991.47 Check Total: 2,991.47 GE Capital 14410 10/30/2015 Solid Waste Fund Equipment Maintenance 31.63 GE Capital 14410 10/30/2015 Liquid Waste Fund Equipment Maintenance 284.66 Check Total: 316.29 AP-Checks for Approval (11/2/2015 - 2:05 PM)Page 16 Check Number Check Date Account Name Vendor NameFund Name Void Amount Robert Gore 14411 10/30/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,100.00 Check Total: 1,100.00 Hadronex, Inc. 14412 10/30/2015 Liquid Waste Fund Computer Licenses & Maint 1,214.51 Hadronex, Inc. 14412 10/30/2015 Liquid Waste Fund Computer Licenses & Maint 13,880.00 Check Total: 15,094.51 Hi-Way Safety 14413 10/30/2015 Liquid Waste Fund Sewer Maint-Material/Supplies 1,293.20 Check Total: 1,293.20 Hydrex Pest Control Company of California 14414 10/30/2015 Liquid Waste Fund Building Maintenance 75.60 Hydrex Pest Control Company of California 14414 10/30/2015 Solid Waste Fund Building Maintenance 8.40 Check Total: 84.00 International City/County Management Association 14415 10/30/2015 Liquid Waste Fund Prof Membership/Dues 1,260.00 International City/County Management Association 14415 10/30/2015 Solid Waste Fund Prof Membership/Dues 140.00 Check Total: 1,400.00 IPC Fuel Distribution 14416 10/30/2015 Liquid Waste Fund Sewer Maint-Equipment Maint 3,868.01 Check Total: 3,868.01 Zachary Irani 14417 10/30/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,100.00 Check Total: 1,100.00 Irvine Ranch Water District 14418 10/30/2015 Liquid Waste Fund Sewer Maint- Water Pumps 10.30 Irvine Ranch Water District 14418 10/30/2015 Liquid Waste Fund Sewer Maint- Water Pumps 10.64 Check Total: 20.94 Lan Wan Enterprise Inc 14419 10/30/2015 Solid Waste Fund Professional Services 393.50 Lan Wan Enterprise Inc 14419 10/30/2015 Liquid Waste Fund Professional Services 3,541.50 Check Total: 3,935.00 Robert Martin 14420 10/30/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,100.00 Check Total: 1,100.00 Mesa Water District 14421 10/30/2015 Liquid Waste Fund Sewer Maint- Water Pumps 22.50 Mesa Water District 14421 10/30/2015 Liquid Waste Fund Sewer Maint- Water Pumps 22.50 Mesa Water District 14421 10/30/2015 Liquid Waste Fund Sewer Maint- Water Pumps 25.90 Mesa Water District 14421 10/30/2015 Solid Waste Fund Water - Building 27.89 Mesa Water District 14421 10/30/2015 Liquid Waste Fund Water - Building 251.01 AP-Checks for Approval (11/2/2015 - 2:05 PM)Page 17 Check Number Check Date Account Name Vendor NameFund Name Void Amount Check Total: 349.80 Municipal Underground Services, Inc. 14422 10/30/2015 Liquid Waste Fund Sewer Maint-Annual Sewer Maint 1,650.00 Check Total: 1,650.00 Office Depot 14423 10/30/2015 Solid Waste Fund Building Maintenance 5.40 Office Depot 14423 10/30/2015 Liquid Waste Fund Building Maintenance 48.60 Office Depot 14423 10/30/2015 Liquid Waste Fund Building Maintenance 3.59 Office Depot 14423 10/30/2015 Solid Waste Fund Office Supplies 85.24 Office Depot 14423 10/30/2015 Solid Waste Fund Office Supplies 9.47 Office Depot 14423 10/30/2015 Solid Waste Fund Building Maintenance 0.40 Office Depot 14423 10/30/2015 Solid Waste Fund Board Development 7.67 Office Depot 14423 10/30/2015 Liquid Waste Fund Board Development 69.05 Office Depot 14423 10/30/2015 Solid Waste Fund Building Maintenance 8.21 Office Depot 14423 10/30/2015 Liquid Waste Fund Building Maintenance 73.85 Office Depot 14423 10/30/2015 Solid Waste Fund Office Supplies -2.78 Office Depot 14423 10/30/2015 Liquid Waste Fund Office Supplies -25.03 Check Total: 283.67 Guy Olguin 14424 10/30/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,100.00 Check Total: 1,100.00 Pete's Road Service 14425 10/30/2015 Liquid Waste Fund Sewer Maint-Equipment Maint 1,848.95 Check Total: 1,848.95 Public Agency Risk Managers Association 14426 10/30/2015 Liquid Waste Fund Prof Membership/Dues 150.00 Check Total: 150.00 Purchase Power 14427 10/30/2015 Solid Waste Fund Postage 30.34 Purchase Power 14427 10/30/2015 Liquid Waste Fund Postage 273.09 Check Total: 303.43 Barbara Renck 14428 10/30/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,100.00 Check Total: 1,100.00 S. Gordin Structural Design & Engineering Svcs 14429 10/30/2015 Liquid Waste Fund Pump Stn Emerg. Eqpt. #196 3,469.00 Check Total: 3,469.00 Santa Ana Blue Print 14430 10/30/2015 Liquid Waste Fund Indus Relining Project #310 38.00 Santa Ana Blue Print 14430 10/30/2015 Liquid Waste Fund Indus Relining Project #310 38.00 Santa Ana Blue Print 14430 10/30/2015 Liquid Waste Fund Indus Relining Project #310 182.52 AP-Checks for Approval (11/2/2015 - 2:05 PM)Page 18 Check Number Check Date Account Name Vendor NameFund Name Void Amount Check Total: 258.52 Arlene Schafer 14431 10/30/2015 Solid Waste Fund Board Development 2.19 Arlene Schafer 14431 10/30/2015 Liquid Waste Fund Board Development 19.66 Check Total: 21.85 Securitas Security Service USA, Inc. 14432 10/30/2015 Solid Waste Fund Building Maintenance 19.20 Securitas Security Service USA, Inc. 14432 10/30/2015 Liquid Waste Fund Building Maintenance 172.80 Securitas Security Service USA, Inc. 14432 10/30/2015 Solid Waste Fund Building Maintenance 22.40 Securitas Security Service USA, Inc. 14432 10/30/2015 Liquid Waste Fund Building Maintenance 201.60 Check Total: 416.00 Saverio Siciliano 14433 10/30/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 975.00 Check Total: 975.00 Skyline Safety and Supply 14434 10/30/2015 Liquid Waste Fund Sewer Maint-Material/Supplies 209.25 Skyline Safety and Supply 14434 10/30/2015 Liquid Waste Fund Sewer Maint-Material/Supplies 85.22 Check Total: 294.47 Southern California Edison 14435 10/30/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 937.25 Southern California Edison 14435 10/30/2015 Liquid Waste Fund Sewer Maint-Elec Bldg 27.44 Southern California Edison 14435 10/30/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 100.76 Southern California Edison 14435 10/30/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 49.07 Southern California Edison 14435 10/30/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 172.34 Southern California Edison 14435 10/30/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 82.13 Southern California Edison 14435 10/30/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 214.20 Southern California Edison 14435 10/30/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 1,158.19 Southern California Edison 14435 10/30/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 432.27 Southern California Edison 14435 10/30/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 157.25 Southern California Edison 14435 10/30/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 181.55 Southern California Edison 14435 10/30/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 77.72 Southern California Edison 14435 10/30/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 47.25 Southern California Edison 14435 10/30/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 219.95 Southern California Edison 14435 10/30/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 1,397.92 Southern California Edison 14435 10/30/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 183.38 Southern California Edison 14435 10/30/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 69.58 Southern California Edison 14435 10/30/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 76.23 Southern California Edison 14435 10/30/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 260.63 Southern California Edison 14435 10/30/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 30.05 Southern California Edison 14435 10/30/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 266.20 Check Total: 6,141.36 AP-Checks for Approval (11/2/2015 - 2:05 PM)Page 19 Check Number Check Date Account Name Vendor NameFund Name Void Amount Southern California Gas Company 14436 10/30/2015 Liquid Waste Fund Sewer Maint-Gas Bldg 23.30 Southern California Gas Company 14436 10/30/2015 Liquid Waste Fund Sewer Maint-Pump Stn Maint 13.81 Southern California Gas Company 14436 10/30/2015 Liquid Waste Fund Gas - Building 17.55 Southern California Gas Company 14436 10/30/2015 Solid Waste Fund Gas - Building 1.95 Check Total: 56.61 Southern California Waste Management Forum 14437 10/30/2015 Liquid Waste Fund Board Development 180.00 Southern California Waste Management Forum 14437 10/30/2015 Solid Waste Fund Board Development 20.00 Southern California Waste Management Forum 14437 10/30/2015 Solid Waste Fund Board Development 20.00 Southern California Waste Management Forum 14437 10/30/2015 Liquid Waste Fund Board Development 180.00 Southern California Waste Management Forum 14437 10/30/2015 Liquid Waste Fund Board Development 180.00 Southern California Waste Management Forum 14437 10/30/2015 Solid Waste Fund Board Development 20.00 Check Total: 600.00 Spec Dist Risk Mgt Authority 14438 10/30/2015 Solid Waste Fund Cafeteria Plan 53.90 Spec Dist Risk Mgt Authority 14438 10/30/2015 Liquid Waste Fund Cafeteria Plan 70.48 Spec Dist Risk Mgt Authority 14438 10/30/2015 Liquid Waste Fund Dental Insurance 1,195.53 Spec Dist Risk Mgt Authority 14438 10/30/2015 Solid Waste Fund Benefits Admin Costs 11.58 Spec Dist Risk Mgt Authority 14438 10/30/2015 Liquid Waste Fund Swr Maint - Cafeteria Plan 96.74 Spec Dist Risk Mgt Authority 14438 10/30/2015 Liquid Waste Fund Vision Insurance 237.70 Spec Dist Risk Mgt Authority 14438 10/30/2015 Liquid Waste Fund Cafeteria Plan 156.00 Spec Dist Risk Mgt Authority 14438 10/30/2015 Liquid Waste Fund Swr Maint - Cafeteria Plan 183.13 Spec Dist Risk Mgt Authority 14438 10/30/2015 Liquid Waste Fund Benefits Admin Costs 35.94 Spec Dist Risk Mgt Authority 14438 10/30/2015 Solid Waste Fund Cafeteria Plan 119.15 Check Total: 2,160.15 Springbrook National Users Group Inc 14439 10/30/2015 Liquid Waste Fund Prof Membership/Dues 90.00 Springbrook National Users Group Inc 14439 10/30/2015 Solid Waste Fund Prof Membership/Dues 10.00 Check Total: 100.00 TelePacific Communications 14440 10/30/2015 Liquid Waste Fund EOC Equipment & Supplies 275.34 TelePacific Communications 14440 10/30/2015 Solid Waste Fund EOC Equipment & Supplies 30.59 Check Total: 305.93 VantagePoint Transfer Agents 14441 10/30/2015 Liquid Waste Fund Deferred Compensation - 457 5.00 VantagePoint Transfer Agents 14441 10/30/2015 Liquid Waste Fund Deferred Compensation - 457 2,665.42 Check Total: 2,670.42 VantagePoint Transfer Agents 14442 10/30/2015 Liquid Waste Fund Deferred Medical-RHS-Employee 886.66 Check Total: 886.66 Verizon Wireless 14443 10/30/2015 Liquid Waste Fund Sewer Maint-Telephone 312.16 AP-Checks for Approval (11/2/2015 - 2:05 PM)Page 20 Check Number Check Date Account Name Vendor NameFund Name Void Amount Check Total: 312.16 Walters Wholesale Electric Co. 14444 10/30/2015 Liquid Waste Fund Sewer Maint-Material/Supplies 718.47 Check Total: 718.47 Joshua Wickland 14445 10/30/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,100.00 Check Total: 1,100.00 Willdan Engineering 14446 10/30/2015 Liquid Waste Fund Professional Services 5,237.50 Check Total: 5,237.50 Xylem Water Solutions USA, Inc. 14447 10/30/2015 Liquid Waste Fund Aviemore PS Project #312 5,403.25 Xylem Water Solutions USA, Inc. 14447 10/30/2015 Liquid Waste Fund Capital Outlay 12,640.05 Xylem Water Solutions USA, Inc. 14447 10/30/2015 Liquid Waste Fund Capital Outlay 11,869.85 Xylem Water Solutions USA, Inc. 14447 10/30/2015 Liquid Waste Fund Sewer Maint-Pump Stn Maint 431.62 Xylem Water Solutions USA, Inc. 14447 10/30/2015 Liquid Waste Fund Sewer Maint-Pump Stn Maint 274.32 Xylem Water Solutions USA, Inc. 14447 10/30/2015 Liquid Waste Fund Sewer Maint-Pump Stn Maint 629.22 Check Total: 31,248.31 Nancy Ypma 14448 10/30/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,100.00 Check Total: 1,100.00 Report Total: 1,348,627.47 AP-Checks for Approval (11/2/2015 - 2:05 PM)Page 21 Vendors Descriptions Amount Albertsons Refreshment Annual Staff BBQ/Meeting 9/3/15 96.25 American Water Works Association Annual Membership & Benchmarking: Performance Indicators for Wastewater 643.83 BofA Refund for Credit Card Fee charged in July 2015 ‐30.00 CALPELRA Annual Membership MAI 350.00 Casa munras Hotel CALPELRA Conference Lodging, Monterey (3nights) MAI 706.20 Costa Mesa Chamber of Commerce Costa Mesa Chamber Breakfast 30.00 CWEA CWEA Membership & CWEA Grade 1 Exam FY2015‐16‐ Hickman & Blakely 638.00 Delmar Deli CWEA Tri‐State Confer Meal WMS 9.68 Dollar Thrift Car Rental CSDA Conference, Monterey 9/20‐9/24 GM & Director 486.57 Easy Clocking Timesheet Clock for Employee 307.50 Gaylord Bros Inc Records Management‐Acid Free Document Archival Boxes 134.05 Home Depot Buckets/Shovel/Sledge DY 77.63 International Transaction Fee International Transaction Fee ‐ Disputed 2.23 Marriott Monterey, CA CSDA Lodging Directors and GM 9/20‐9/24/15 2,035.98 Marriott Monterey, CA Lodging Monterey, CA‐ Disputed 309.56 Marriott, Monterey, CA CSDA Meal & Lodging 9/20‐9/24/15 GM 598.52 Monterey Dntwn Garages Monterey, CA CSDA Parking Fees 9/20‐9/23/15 14.00 Nathan's/Gate 22‐Las CWEA Tri‐State Confer Meal WMS 13.49 Panera Bread Refreshment monthly meeting GM and Directors 31.36 PayPal CALPELRA CPELRA Conference Registration MAI 757.00 Paypal‐ Levitt Industrial Textile Refund Velcro for securing computers and equipment during earthquake ‐120.00 Plumes Coffee & Tea CSDA Meal 9/24/15 GM 9.50 ProFlowers Flowers for employee's child in hospital 58.21 Red‐E‐Rentals Propane for Forklift 25.70 Sears Wrenches/Sockets DY 124.69 SO PT Baja Miguel's CWEA Tri‐State Confer Meal WMS 26.11 SO PT Garden Buffet CWEA Tri‐State Confer Meal WMS 11.76 SO PT Gift Shop CWEA Tri‐State Confer Meal WMS 5.38 SO PT Hotel and Casino CWEA Tri‐State Confer Lodging 9/21‐9/23/15 WMS 84.00 SO PT Kates Korner CWEA Tri‐State Confer Meal WMS 5.13 SouthPoint Steak CWEA Tri‐State Confer Meal WMS 12.49 Southwest Air CALPELRA Conference Air, Monterey 10/20‐10/23/15 MAI 207.99 Southwest Air CSDA Conference Airfare Directors 9/21‐9/23/15 525.98 Widget Co. Corks for Sealing MH 330.00 CMSD Check No. 14338 8,518.79 Bank of America Costa Mesa Sanitary District ... an Independent Special District Payroll Transparency Disclosure for October 2015 Item Number:6. Recommendation/Notes: Recommendation: That the Board of Directors approve and file. ATTACHMENTS: Description Type Payroll Transparency Disclosure for October 2015 Cover Memo Costa Mesa Sanitary District ... an Independent Special District Directors' Compensation and Reimbursement of Expenses Item Number:7. Recommendation/Notes: Recommendation: That the Board of Directors approves Directors' compensation and reimbursement of expenses for the month of October 2015. ATTACHMENTS: Description Type Directors' Compensation and Reimbursement of Expenses Cover Memo Costa Mesa Sanitary District ... an Independent Special District Investment Report for the Month of October 2015 Item Number:8. Recommendation/Notes: Recommendation: That the Board of Directors approves the Investment Report for the month of October 2015. ATTACHMENTS: Description Type Investment Report for the Month of October 2015 Cover Memo Costa Mesa Sanitary District …an Independent Special District Protecting our community’s health and the environment by providing solid waste and sewer collection services. www.cmsdca.gov Memorandum To: Board of Directors From: Marc Davis, Treasurer Date: November 19, 2015 Subject: Investment Report for the Month of October 2015 Summary Attached is the Investment Report for the month of October 2015. As required by the District’s Statement of Investment Policy, the Investment Report delineates all investment activity during the month. Staff Recommendation Approve the Investment Report for the month of October 2015. Analysis This report lists the types of securities held in the District’s portfolio, the institutions from which the securities were purchased, maturity dates and interest rates as of October 31, 2015. The District’s investments are in compliance with the Statement of Investment Policy adopted by the Board at the June 25, 2015 regular meeting, as well as the California Government Code. The market values in this report were provided by our third party custodian, Pershing, LLC, except for the Local Agency Investment Fund (LAIF). The market value of LAIF was provided by the State Treasurer’s Office. It does not represent the value of the underlying securities within the pool, but rather the par or cost amount, which is the amount the District is entitled to withdraw. This reporting practice is consistent with industry standard practices for similar funds. The weighted average stated rate of return (current yield) for the District’s investment portfolio as of October 31, 2015, was 1.184%. The yield to maturity of the portfolio was 1.189%. The District’s weighted average interest rate was 82 basis points (0.824%) above the daily effective yield of LAIF, which was 0.360% as of October 31, 2015. The weighted average number of days to maturity for the District’s total portfolio was 956 days (2.62 Board of Directors November 19, 2015 Page 2 of 2 years). The average duration of the underlying securities in LAIF as of October 31, 2015 was 210 days. The District’s investment portfolio is in compliance with its liquidity limitations, which requires that a minimum of 20.00% of the portfolio must mature within one year. The percentage of the portfolio maturing in less than one year as of October 31, 2015 was 24.83%. As of October 31, 2015, the District has adequate cash reserves necessary to meet its obligations for the next six months. Strategic Plan Element & Goal This item supports achieving Strategic Element No. 7.0, Finances, by ensuring the short and long-term fiscal health of the District. Legal Review Legal review is not required. Environmental Review Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6, “”Projects” does not include….C. Continuing administrative or maintenance activities.” Financial Review The portfolio was budgeted to earn an average rate of 0.900% for the year ending June 30, 2016. Through October 31, 2015, the portfolio has earned a weighted average interest rate of 1.052%. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the November 19, 2015 Board of Directors regular meeting at District Headquarters (628 W. 19th Street) and on the District’s website at www.cmsdca.gov. Alternative Actions 1. Refer the matter back to staff Attachments Treasurer’s Report of Pooled Cash and Investments as of October 31, 2015 ` Deposits Outstanding Bank Balance In Transits Checks Book Balance Active Accounts: Bank of America 194,659.91$ - 331,480.87 (136,820.96)$ Total Active Accounts 194,659.91 - 331,480.87 (136,820.96) Market Value Increase Decrease Cost Investments: Local Agency Investment Fund 3,774,560.65$ - - 3,774,560.65 Money Market/Sweep Account 50,957.34 - - 50,957.34 Negotiable Certificates of Deposit 2,555,336.35 1,433.85 - 2,553,902.50 Federal Agency Securities 12,051,410.00 1,660.00 - 12,049,750.00 Total Investments 18,432,264.34 3,093.85 - 18,429,170.49 Total Pooled Cash & Investments 18,626,924.25$ 3,093.85$ 331,480.87$ 18,292,349.53$ Solid Waste Fund: Operating Reserve 821,000.00$ Unreserved: Designated for revenue dry period 1,494,000.00 Undesignated 1,845,115.50 Liquid Waste Fund: Operating Reserve 365,000.00 Reserved for Earthquakes/Emergencies 1,000,000.00 Reserved for Capital Outlay 4,347,000.00 Unreserved: Designated for revenue dry period 2,467,300.00 Undesignated (634,799.32) Facilities Revolving Fund 565,562.10 Asset Replacement Fund 856,518.71 Asset Management Fund 5,165,652.54 Total Pooled Cash & Investments 18,292,349.53$ Market Adjustment Treasurer C O S T A M E S A S A N I T A R Y D I S T R I C T Treasurer's Report of Pooled Cash and Investments October 31, 2015 DateMarcus D. Davis Costa Mesa Sanitary District Pooled Cash and Investments by Fund October 31, 2015 11/4/15 1 Total investments outstanding as of September 30, 2015 19,149,136.83$ Additions: Investment purchases: FFCB, 1.44%, 4 yr, 10/15/15, callable 1/15/16 1,000,000.00 FFCB, 1.50%, 4.25 yr, 10/19/15, callable 1/14/16 499,875.00 BMW Bank negotiable CD, 1.15%, 2 yr, 10/21/15 244,877.50 FNMA, 1.47%, 5 yr, 10/27/15, callable 10/27/16 250,000.00 FFCB, 1.68%, 5 yr, 10/29/15, callable 1/29/16 1,000,000.00 Total investment purchases 2,994,752.50 Deductions: Investments called: FFCB, 1.25%, 5 yr, 6/4/13, called 10/13/15 (1,000,000.00) FNMA, 1.00%, 5 yr, 10/18/12, called 10/18/15 (1,000,000.00) FHLB, 0.95%, 5 yr, 12/28/12, called 10/28/15 (1,000,000.00) Total investments called (3,000,000.00) Net increase (decrease) in Sweep Account 5,548.89 Net increase (decrease) in LAIF (720,267.73) Total investments outstanding as of October 31, 2015 18,429,170.49$ C O S T A M E S A S A N I T A R Y D I S T R I C T Investment Activity Summary October 31, 2015 2 Interest CUSIP Purchase Maturity Coupon Investment Earned at Number Investment Date Date Rate Cost 09/30/15 n/a Local Agency Investment Fund n/a n/a 0.360%3,774,560.65$ n/a ** n/a Pershing-Sweep Acct n/a n/a 0.000%50,957.34 n/a 3135G0RQ8 Federal National Mortgage Assn 11/15/12 11/15/17 1.000%1,000,000.00 4,611.11 3133823B7 Federal Home Loan Bank 02/22/13 02/22/18 1.150%1,000,000.00 2,204.17 3133826D0 Federal Home Loan Bank 02/28/13 02/28/18 1.100%1,000,000.00 1,925.00 313382HR7 Federal Home Loan Bank 03/27/13 03/27/18 1.130%1,000,000.00 1,067.22 3136G1L31 Federal National Mortgage Assn 05/15/13 05/15/17 0.700%1,000,000.00 3,227.78 87165FAC8 Synchrony Bank Retail CTF Dep 06/06/14 06/06/19 2.000%99,500.00 794.52 06740KGY7 Barclays Bank Retail CTF Dep 07/02/14 07/05/16 0.650%99,825.00 215.48 20033AGD2 Comenity Capital Bank CTF Dep 08/25/14 02/25/16 0.750%125,000.00 15.41 3130A3JA3 Federal Home Loan Bank 11/26/14 11/26/19 1.500%249,875.00 1,614.58 59013JCJ6 Merrick Bank South CTF Dep 12/08/14 12/08/15 0.500%125,000.00 39.38 795450VP7 Sallie Mae Bank CTF Dep 12/25/14 12/12/16 1.050%125,000.00 514.21 38148JGK1 Goldman Sachs Bank USA CTF Dep 01/07/15 01/07/19 1.900%200,000.00 1,207.67 69506YCJ6 Pacific Westin Bank CTF Dep 03/20/15 03/18/16 0.500%200,000.00 616.44 02587DXL7 American Exp Centurion CTF Dep 05/01/15 05/01/17 0.900%199,700.00 4.93 3130A5CL1 Federal Home Loan Bank 05/06/15 05/06/20 1.800%1,000,000.00 8,650.00 3130A5C64 Federal Home Loan Bank 05/28/15 05/28/20 1.500%800,000.00 5,100.00 29976DXK1 Everbank Jacksonville FLA CTF Dep 05/28/15 05/27/16 0.450%200,000.00 384.66 140420SW1 Capital One Bank CTF Dep 07/01/15 07/01/19 1.950%245,000.00 1,596.86 254672QY7 Discover Bank CTF Dep 07/01/15 07/01/20 2.300%245,000.00 1,883.48 3130A5TW9 Federal Home Loan Bank 07/27/15 07/27/20 2.000%1,000,000.00 5,222.22 20451PMU7 Compass Bank CTF Dep 08/07/15 07/31/17 1.300%200,000.00 655.34 3134G7PV7 Federal Home Loan Mortgage Corp 08/27/15 08/27/20 2.050%1,000,000.00 3,644.44 02006LTZ6 Ally Bank CTF Dep 09/17/15 09/17/18 1.650%245,000.00 487.32 3134G7YH8 Federal Home Loan Mortgage Corp 09/30/15 09/30/20 1.750%250,000.00 364.58 3133EFJQ1 Federal Farm Credit Bank 10/15/15 10/15/19 1.440%1,000,000.00 640.00 3133EFKA4 Federal Farm Credit Bank 10/19/15 01/14/20 1.500%499,875.00 354.17 05580ADA9 BMW Bank CTF Dep 10/21/15 10/16/17 1.150%244,877.50 115.79 3136G2QA8 Federal National Mortgage Assn 10/27/15 10/27/20 1.470%250,000.00 40.83 3133EFMG9 Federal Farm Credit Bank 10/29/15 10/29/20 1.680%1,000,000.00 93.33 Totals 18,429,170.49$ 47,290.92$ **Represents the LAIF daily rate at 10/28/15 Comments COSTA MESA SANITARY DISTRICT Investment and Investment Earnings October 31, 2015 3 Current % of Market Value 09/30/15 Maximum % U.S. Treasury Bills 0.00%Unlimited U.S. Treasury Notes 0.00%Unlimited Federal Agency Issues: FICB 0.00%Unlimited FLB 0.00%Unlimited FHLB 32.88%Unlimited FHLMC 6.79%Unlimited FNMA 12.18%Unlimited FFCB 13.53%Unlimited Other *0.00%Unlimited Banker's Acceptances 0.00%25% (1) Certificates of Deposit 0.00%25% Negotiable Certificates of Deposits 13.86%25% (1) Commercial Paper 0.00%25% (1) Medium Term Corporate Notes 0.00%20% (1) LAIF (Local Agency Investment Fund)20.48%40,000,000 Shares of Benefical Interest 0.00%20% Money Market/Mutual Funds (Sweep Acct)0.28%10% per fund (2) Total 100.00% % of portfolio maturing under one year 24.83%no less than 20% % of portfolio maturing over one year 75.17% 100.00% (1) Further limited to 10% in any single issuer (2) Also limited to 20% in total. *These securities are not considered for purchases: SBA, GNMA, TVA and SALLIEMAE COSTA MESA SANITARY DISTRICT Summary of Policy Limitations October 31, 2015 Description 4 Purchase Maturity Coupon Investment % of Market % ofDescriptionBroker/Dealer Date Date Rate Cost Portfolio Value Portfolio Comments State Treasurer's Pool LAIF n/a Continuous 0.360%**3,774,560.65$ 3,774,560.65$ Pool Total State Treasurer's Pool 3,774,560.65 20.48%3,774,560.65 20.48% Money Market/Sweep Account Pershing n/a Continuous 0.000%50,957.34 50,957.34 Sweep Total Money Market/Sweep Account 50,957.34 0.28%50,957.34 0.28% Federal Home Loan Mortgage Corp Multi-Bank Securities 08/27/15 08/27/20 2.050%1,000,000.00 1,001,110.00 FHLMCFederal Home Loan Mortgage Corp Multi-Bank Securities 09/30/15 09/30/20 1.750%250,000.00 250,327.50 FHLMC Total Federal Home Loan Mortgage Corp 1,250,000.00 6.78%1,251,437.50 6.79% Federal Home Loan Bank E.J. De La Rosa 02/22/13 02/22/18 1.150%1,000,000.00 1,000,370.00 FHLB Federal Home Loan Bank E.J. De La Rosa 02/28/13 02/28/18 1.100%1,000,000.00 1,001,370.00 FHLB Federal Home Loan Bank E.J. De La Rosa 03/27/13 03/27/18 1.130%1,000,000.00 1,000,630.00 FHLB Federal Home Loan Bank Multi-Bank Securities 11/26/14 11/26/19 1.500%249,875.00 250,177.50 FHLB Federal Home Loan Bank Multi-Bank Securities 05/06/15 05/06/20 1.800%1,000,000.00 1,000,150.00 FHLB Federal Home Loan Bank Multi-Bank Securities 05/28/15 05/28/20 1.500%800,000.00 800,640.00 FHLBFederal Home Loan Bank Multi-Bank Securities 07/27/15 07/27/20 2.000%1,000,000.00 1,007,720.00 FHLB Total Federal Home Loan Bank 6,049,875.00 32.83%6,061,057.50 32.88% Federal National Mortgage Association E.J. De La Rosa 11/15/12 11/15/17 1.000%1,000,000.00 999,720.00 FNMA Federal National Mortgage Association Union Banc 05/15/13 05/15/17 0.700%1,000,000.00 998,080.00 FNMA Federal National Mortgage Association Multi-Bank Securities 10/27/15 10/20/15 1.470%250,000.00 247,985.00 FNMA Total Federal National Mortgage Association 2,250,000.00 12.21%2,245,785.00 12.18% Federal Farm Credit Bank Multi-Bank Securities 10/15/15 10/15/19 1.440%1,000,000.00 1,000,370.00 FFCB Federal Farm Credit Bank Multi-Bank Securities 10/19/15 01/14/20 1.500%499,875.00 495,770.00 FFCB Federal Farm Credit Bank Multi-Bank Securities 10/29/15 10/29/20 1.680%1,000,000.00 996,990.00 FFCB Total Federal Farm Credit Bank 2,499,875.00 13.56%2,493,130.00 13.53% Synchrony Bank Retail Certificate of Deposit Multi-Bank Securities 06/06/14 06/06/19 2.000%99,500.00 100,414.00 Negotiable CD Barclays Bank Retail Certificate of Deposit Multi-Bank Securities 07/02/14 07/05/16 0.650%99,825.00 100,208.00 Negotiable CD Comenity Capital Bank Multi-Bank Securities 08/25/14 02/25/16 0.750%125,000.00 125,163.75 Negotiable CD Merrick Bank South CTF Dep Multi-Bank Securities 12/08/14 12/08/15 0.500%125,000.00 125,040.00 Negotiable CD Sallie Mae Bank CTF Dep Multi-Bank Securities 12/25/14 12/12/16 1.050%125,000.00 125,326.25 Negotiable CD Goldman Sachs Bk CTF Dep Multi-Bank Securities 01/07/15 01/07/19 1.900%200,000.00 199,840.00 Negotiable CD Pacific Westin Bank CTF Dep Multi-Bank Securities 03/20/15 03/18/16 0.500%200,000.00 200,134.00 Negotiable CD American Exp Centurion CTF Dep Multi-Bank Securities 05/01/15 05/01/17 0.900%199,700.00 199,994.00 Negotiable CD Everbank Jacksonville FLA CTF Dep Multi-Bank Securities 05/28/15 05/27/16 0.450%200,000.00 200,204.00 Negotiable CD Capital One Bank CTF Dep Multi-Bank Securities 07/01/15 07/01/19 1.950%245,000.00 243,961.20 Negotiable CD Discover Bank CTF Dep Multi-Bank Securities 07/01/15 07/01/20 2.300%245,000.00 244,269.90 Negotiable CD Compass Bank CTF Dep Multi-Bank Securities 08/07/15 07/31/17 1.300%200,000.00 200,132.00 Negotiable CD Ally Bank CTF Dep Multi-Bank Securities 09/17/15 09/17/18 1.650%245,000.00 245,592.90 Negotiable CD BMW Bank CTF Dep Multi-Bank Securities 10/21/15 10/16/17 1.150%244,877.50 245,056.35 Negotiable CD Total Negotiable Certificates of Deposit 2,553,902.50 13.86%2,555,336.35 13.86% Total Investments 18,429,170.49$ 100.00%18,432,264.34$ 100.00% **Represents the LAIF daily rate at 10/28/15 COSTA MESA SANITARY DISTRICT Schedule of Investments by Instrument Type October 31, 2015 5 Investment Purchase Maturity Days to Coupon Yield to Investment Broker/Dealer Type Date Date Maturity Rate Maturity Cost Local Agency Investment Fund Pool 1 0.360%**0.360%3,774,560.65$ Pershing-Sweep Acct Sweep 1 0.000%0.000%50,957.34 Multi-Bank Securities Negotiable CD 12/08/14 12/08/15 38 0.500%0.500%125,000.00 Multi-Bank Securities Negotiable CD 08/25/14 02/25/16 117 0.750%0.750%125,000.00 Multi-Bank Securities Negotiable CD 03/20/15 03/18/16 139 0.500%0.500%200,000.00 Multi-Bank Securities Negotiable CD 05/28/15 05/27/16 209 0.450%0.450%200,000.00 Multi-Bank Securities Negotiable CD 07/02/14 07/05/16 248 0.650%0.650%99,825.00 Multi-Bank Securities Negotiable CD 12/25/14 12/12/16 408 1.050%1.050%125,000.00 Multi-Bank Securities Negotiable CD 05/01/15 05/01/17 548 0.900%0.900%199,700.00 UnionBanc FNMA 05/15/13 05/15/17 562 0.700%0.700%1,000,000.00 Multi-Bank Securities Negotiable CD 08/07/15 07/31/17 639 1.300%1.300%200,000.00 Multi-Bank Securities Negotiable CD 10/21/15 10/16/17 716 1.150%1.176%244,877.50 E.J. De La Rosa FNMA 11/15/12 11/15/17 746 1.000%1.000%1,000,000.00 E.J. De La Rosa FHLB 02/22/13 02/22/18 845 1.150%1.150%1,000,000.00 E.J. De La Rosa FHLB 02/28/13 02/28/18 851 1.100%1.100%1,000,000.00 E.J. De La Rosa FHLB 03/27/13 03/27/18 878 1.130%1.130%1,000,000.00 Multi-Bank Securities Negotiable CD 09/17/15 09/17/18 1,052 1.650%1.650%245,000.00 Multi-Bank Securities Negotiable CD 01/07/15 01/07/19 1,164 1.900%1.900%200,000.00 Multi-Bank Securities Negotiable CD 06/06/14 06/06/19 1,314 2.000%2.106%99,500.00 Multi-Bank Securities Negotiable CD 07/01/15 07/01/19 1,339 1.950%1.950%245,000.00 Multi-Bank Securities FFCB 10/15/15 10/15/19 1,445 1.440%1.440%1,000,000.00 Multi-Bank Securities FHLB 11/26/14 11/26/19 1,487 1.500%1.500%249,875.00 Multi-Bank Securities FFCB 10/19/15 01/14/20 1,536 1.500%1.506%499,875.00 Multi-Bank Securities FHLB 05/06/15 05/06/20 1,649 1.800%1.800%1,000,000.00 Multi-Bank Securities FHLB 05/28/15 05/28/20 1,671 1.500%1.500%800,000.00 Multi-Bank Securities Negotiable CD 07/01/15 07/01/20 1,705 2.300%2.300%245,000.00 Multi-Bank Securities FHLB 07/27/15 07/27/20 1,731 2.000%2.000%1,000,000.00 Multi-Bank Securities FHLMC 08/27/15 08/27/20 1,762 2.050%2.050%1,000,000.00 Multi-Bank Securities FHLMC 09/30/15 09/30/20 1,796 1.750%2.038%250,000.00 Multi-Bank Securities FNMA 10/27/15 10/27/20 1,823 1.470%1.470%250,000.00 Multi-Bank Securities FFCB 10/29/15 10/29/20 1,825 1.680%1.680%1,000,000.00 Total Investment Portfolio 18,429,170.49$ Total Portfolio Weighted Avg Interest Rate 1.184 % Weighted Avg Yield to Maturity 1.189 % Weighted Avg Days to Maturity 956 Days 2.62 Years **Represents the LAIF daily rate at 10/28/15 COSTA MESA SANITARY DISTRICT Investment Portfolio October 31, 2015 6 Net Purchase Maturity Intuition Investment Coupon Investment Market Accrued Gain/(Loss) Date Date Broker/Dealer Type Par Rate Cost Value Interest If Sold n/a Continuous LAIF Pool 3,774,560.65$ 0.360%**3,774,560.65 3,774,560.65 - - n/a Continuous Pershing Sweep 50,957.34 0.000%50,957.34 50,957.34 - - 11/15/12 11/15/17 E.J. De La Rosa FNMA 1,000,000.00 1.000%1,000,000.00 999,720.00 4,611.11 (280.00) 02/22/13 02/22/18 E.J. De La Rosa FHLB 1,000,000.00 1.150%1,000,000.00 1,000,370.00 2,204.17 370.00 02/28/13 02/28/18 E.J. De La Rosa FHLB 1,000,000.00 1.100%1,000,000.00 1,001,370.00 1,925.00 1,370.00 03/27/13 03/27/18 E.J. De La Rosa FHLB 1,000,000.00 1.130%1,000,000.00 1,000,630.00 1,067.22 630.00 05/15/13 05/15/17 UnionBanc FNMA 1,000,000.00 0.700%1,000,000.00 998,080.00 3,227.78 (1,920.00) 06/06/14 06/06/19 Multi-Bank Securities Negotiable CD 100,000.00 2.000%99,500.00 100,414.00 794.52 914.00 07/02/14 07/05/16 Multi-Bank Securities Negotiable CD 100,000.00 0.650%99,825.00 100,208.00 215.48 383.00 08/25/14 02/25/16 Multi-Bank Securities Negotiable CD 125,000.00 0.750%125,000.00 125,163.75 15.41 163.75 11/26/14 11/26/19 Multi-Bank Securities FHLB 250,000.00 1.500%249,875.00 250,177.50 1,614.58 302.50 12/08/14 12/08/15 Multi-Bank Securities Negotiable CD 125,000.00 0.500%125,000.00 125,040.00 39.38 40.00 12/25/14 12/12/16 Multi-Bank Securities Negotiable CD 125,000.00 1.050%125,000.00 125,326.25 514.21 326.25 01/07/15 01/07/19 Multi-Bank Securities Negotiable CD 200,000.00 1.900%200,000.00 199,840.00 1,207.67 (160.00) 03/20/15 03/18/16 Multi-Bank Securities Negotiable CD 200,000.00 0.500%200,000.00 200,134.00 616.44 134.00 05/01/15 05/01/17 Multi-Bank Securities Negotiable CD 200,000.00 0.900%199,700.00 199,994.00 4.93 294.00 05/06/15 05/06/20 Multi-Bank Securities FHLB 1,000,000.00 1.800%1,000,000.00 1,000,150.00 8,650.00 150.00 05/28/15 05/28/20 Multi-Bank Securities FHLB 800,000.00 1.500%800,000.00 800,640.00 5,100.00 640.00 05/28/15 05/27/16 Multi-Bank Securities Negotiable CD 200,000.00 0.450%200,000.00 200,204.00 384.66 204.00 07/01/15 07/01/19 Multi-Bank Securities Negotiable CD 245,000.00 1.950%245,000.00 243,961.20 1,596.86 (1,038.80) 07/01/15 07/01/20 Multi-Bank Securities Negotiable CD 245,000.00 2.300%245,000.00 244,269.90 1,883.48 (730.10) 07/27/15 07/27/20 Multi-Bank Securities FHLB 1,000,000.00 2.000%1,000,000.00 1,007,720.00 5,222.22 7,720.00 08/07/15 07/31/17 Multi-Bank Securities Negotiable CD 200,000.00 1.300%200,000.00 200,132.00 655.34 132.00 08/27/15 08/27/20 Multi-Bank Securities FHLMC 1,000,000.00 2.050%1,000,000.00 1,001,110.00 3,644.44 1,110.00 09/17/15 09/17/18 Multi-Bank Securities Negotiable CD 245,000.00 1.650%245,000.00 245,592.90 487.32 592.90 09/30/15 09/30/20 Multi-Bank Securities FHLMC 250,000.00 1.750%250,000.00 250,327.50 364.58 327.50 10/15/15 10/19/15 Multi-Bank Securities FFCB 1,000,000.00 1.440%1,000,000.00 1,000,370.00 640.00 370.00 10/19/15 01/14/20 Multi-Bank Securities FFCB 500,000.00 1.500%499,875.00 495,770.00 354.17 (4,105.00) 10/21/15 10/16/17 Multi-Bank Securities Negotiable CD 245,000.00 1.150%244,877.50 245,056.35 115.79 178.85 10/27/15 10/27/20 Multi-Bank Securities FNMA 250,000.00 1.470%250,000.00 247,985.00 40.83 (2,015.00) 10/29/15 10/29/20 Multi-Bank Securities FFCB 1,000,000.00 1.680%1,000,000.00 996,990.00 93.33 (3,010.00) Total Investments 18,430,517.99$ 18,429,170.49 18,432,264.34 47,290.92 3,093.85 **Represents the LAIF daily rate at 10/28/15 C O S T A M E S A S A N I T A R Y D I S T R I C T For all Maturities with Market Values October 31, 2015 7 Type of Purchase Maturity Coupon Investment Investment Date Date Rate Par Value Cost FNMA 11/15/12 11/15/17 1.000%1,000,000.00 1,000,000.00 Callable 5/15/13 w/10 days notice, thereafter 8,11,2,5 FHLB 02/22/13 02/22/18 1.150%1,000,000.00 1,000,000.00 Callable 8/22/13, w/5 days notice, thereafter 8,11,2,5 FHLB 02/28/13 02/28/18 1.100%1,000,000.00 1,000,000.00 Callable 2/28/14, w/5 days notice, annually thereafter FHLB 03/27/13 03/27/18 1.130%1,000,000.00 1,000,000.00 Callable 3/27/15, w/5 days notice, thereafter 3,6,9,12 FNMA 05/15/13 05/15/17 0.700%1,000,000.00 1,000,000.00 Callable 5/15/14 w/10 days notice, quarterly thereafter Negotiable CD 06/06/14 06/06/19 2.000%100,000.00 99,500.00 None Negotiable CD 07/02/14 07/05/16 0.650%100,000.00 99,825.00 None Negotiable CD 08/25/14 02/25/16 0.750%125,000.00 125,000.00 None FHLB 11/26/14 11/26/19 1.500%250,000.00 249,875.00 Callable 5/26/15 w/5 days notice, anytime thereafter Negotiable CD 12/08/14 12/08/15 0.500%125,000.00 125,000.00 None Negotiable CD 12/25/14 12/12/16 1.050%125,000.00 125,000.00 None Negotiable CD 01/07/15 01/07/19 1.900%200,000.00 200,000.00 None Negotiable CD 03/20/15 03/18/16 0.500%200,000.00 200,000.00 None Negotiable CD 05/01/15 05/01/17 0.900%200,000.00 199,700.00 None FHLB 05/06/15 05/06/20 1.800%1,000,000.00 1,000,000.00 Callable 11/6/15 w/5 days notice, anytime thereafter FHLB 05/28/15 05/28/20 1.500%800,000.00 800,000.00 Callable 8/28/15 w/5 days notice, anytime thereafter Negotiable CD 05/28/15 05/27/16 0.450%200,000.00 200,000.00 None Negotiable CD 07/01/15 07/01/19 1.950%245,000.00 245,000.00 None Negotiable CD 07/01/15 07/01/20 2.300%245,000.00 245,000.00 None FHLB 07/27/15 07/27/20 2.000%1,000,000.00 1,000,000.00 Callable 7/27/16 w/5 days notice, quarterly thereafter Negotiable CD 08/07/15 07/31/17 1.300%200,000.00 200,000.00 None FHLMC 08/27/15 08/27/20 2.050%1,000,000.00 1,000,000.00 Callable 11/27/15 w/5 days notice, quarterly thereafter Negotiable CD 09/17/15 09/17/18 1.650%245,000.00 245,000.00 None FHLMC 09/30/15 09/30/20 1.750%250,000.00 250,000.00 Callable 12/30/15 FFCB 10/15/15 10/15/19 1.440%1,000,000.00 1,000,000.00 Callable 1/15/16 w/5 days notice, anytime thereafter FFCB 10/19/15 01/14/20 1.500%500,000.00 499,875.00 Callable 1/14/16 w/5 days notice, anytime thereafter Negotiable CD 10/21/15 10/17/15 1.150%245,000.00 244,877.50 None FNMA 10/27/15 10/27/20 1.470%250,000.00 250,000.00 Callable 10/27/16 FFCB 10/29/15 10/29/20 1.680%1,000,000.00 1,000,000.00 Callable 1/29/16 Totals 14,605,000.00$ 14,603,652.50$ COSTA MESA SANITARY DISTRICT Call Schedule October 31, 2015 Call Features 8 Cost 50,136.76 In Thousands 1 - 180 Days 4,275$ 181 - 365 Days 300 1 - 2 Years 1,770 ########## 6,562.50 2 - 3 Years 4,245 ##########3 - 4 Years 1,544 4 - 5 Years 6,295 TOTAL 18,429$ COSTA MESA SANITARY DISTRICT MATURITIES DISTRIBUTION October 31, 2015 0% 10% 20% 30% 40% 50% 60% 70% 1 - 180 Days 181 - 365 Days 1 - 2 Years 2 - 3 Years 3 - 4 Years 4 - 5 Years 0 0 0 0 0 0 23.20% 1.63% 9.60% 23.03% 8.38% 34.16% 9 Costa Mesa Sanitary District Portfolio Interest Rate Information as of October 31, 2015 0.00% 0.20% 0.40% 0.60% 0.80% 1.00% 1.20% 1.40% 1.60% 1.80% 2.00% 3 month T-Bill 6 month T-Bill 2 year T-Note 3 year T-Note 5 year T-Note CMSD-monthly LAIF-monthly OC Pool-monthly 10 Costa Mesa Sanitary District ... an Independent Special District Sewer Lateral Assistance Program (SLAP) Update Item Number:9. Recommendation/Notes: Recommendation: That the Board of Directors approve and file. ATTACHMENTS: Description Type Sewer Lateral Assistance Program (SLAP) Update Cover Memo Protecting our community's health and the environment by providing solid waste and sewer collection services. www.cmsdca.gov Costa Mesa Sanitary District ….an Independent Special District Memorandum To: Board of Directors Via: Scott Carroll, General Manager From: Wendy H. Davis, Finance Manager Date: November 22, 2015 Subject: Sewer Lateral Assistance Program (SLAP) Update Summary The following is a summary of the Sewer Lateral Assistance Program (SLAP) activity for the 2015-2016 fiscal year as of October 31, 2015: Adopted SLAP Budget (181 Applications) 200,000$ FY 14-15 Carryover Budget (48 Applications) 64,200 Total Budget** 264,200$ FY 15-16 New Applications Received 81 Applications Processed for Payment* 64 65,176$ Applications In Process 64 74,450 Available SLAP Spots Based on Funding 113 124,300 Total Projected Cost 263,926$ * Includes applications started in prior fiscal year but completed in current fiscal year. ** Funds remaining at the end of the fiscal year will be carried forward. Staff Recommendation That the Board of Directors approve and file this report. Costa Mesa Sanitary District ... an Independent Special District Fiscal-Year 2014-15 Annual Compliance Report for Requirements of Government Code Section 66013 for Capacity Charges Item Number:10. Recommendation/Notes: Recommendation: That the Board of Directors approve and file. ATTACHMENTS: Description Type Fiscal-Year 2014-15 Annual Compliance Report for Requirements of Government Code Section 66013 for Capacity Charges Cover Memo Costa Mesa Sanitary District …an Independent Special District Protecting our community’s health and the environment by providing solid waste and sewer collection services. www.cmsdca.gov Memorandum To: Board of Directors Via: Scott Carroll, General Manager From: Wendy H. Davis, Finance Manager Date: November 19, 2015 Subject: Fiscal Year 2014-2015 Annual Compliance Report for Requirements of Government Code Section 66013(d) for Capacity Charges. Summary Staff is providing the Board with the Annual Compliance Report to fulfill the information and reporting requirements of Government Code Section 66013(d) for capacity charges. Staff Recommendation Staff recommends the Board receive and file this report. Analysis On May 27, 2010 the Board adopted Ordinance No. 76, revising the charges collected by the District and establishing that fixture fees are capacity charges and making related clarifying changes. Fixture fees are capacity charges for public facilities in existence at the time a charge is imposed or charges for new public facilities to be acquired or constructed in the future that are of proportional benefit to the person or property being charged, including supply or capacity contracts for rights or entitlements, real property interests, and entitlements and other rights of the local agency involving capital expense relating to its use of existing or new public facilities. Upon payment of the fees, the money shall be deposited in a separate capital facilities account maintained in accordance with Government Code Section 66013(d). For each such separate account, the District shall, within one hundred eighty (180) days of the close of the fiscal year, make available to the public the following information: Board of Directors November 19, 2015 Page 2 of 2 (1) A description of the charges deposited in the fund. (2) The beginning and ending fund balance of the fund and the interest earned from investment of moneys in the fund. (3) The amount of charges collected in that fiscal year. (4) An identification of all of the following: (A) Each public improvement on which charges were expended and the amount of the expenditure for each improvement, including the percentage of the total cost of the public improvement that was funded with those charges if more than one source of funding was used. (B) Each public improvement on which charges were expended that was completed during that fiscal year. (C) Each public improvement that is anticipated to be undertaken in the following fiscal year. (5) A description of each interfund transfer or loan made from the capital facilities fund. The information provided, in the case of an interfund transfer, shall identify the public improvements on which the transferred moneys are, or will be, expended. The information, in the case of an interfund loan, shall include the date on which the loan will be repaid, and the rate of interest that the fund will receive on the loan. Strategic Plan Element & Goal This item supports achieving the objective and strategy of Strategic Element No. 7.0, Finance, which states: “Objective: To ensure the short and long-term fiscal health of the District. Strategy: The District will forecast and plan revenue and expenditures and maintain appropriate reserves and investment to provide financial resources to fund current and planned operations and projects.” Legal Review Not applicable. Environmental Review Preparing the yearly compliance report is categorically exempt under the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.) Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include …. C. Continuing administrative or maintenance activities.” Board of Directors November 19, 2015 Page 3 of 3 Financial Review Finance staff confirms that the Annual Compliance Report presents fairly the financial activity of the Facilities Revolving Fund for the fiscal year ending June 30, 2015. During the fiscal year 2014-15, the Facilities Revolving Fund received $192,912 in capacity charges, interest income earned of $4,167 was higher due to fair market valuation adjustments recorded at year end. There were no expenditures incurred during the fiscal year. As of June 30, 2015, the funds available in the Facilities Revolving Fund were $530,886. These funds are designated for the District Wide Closed Circuit Televising Project which is going out to bid shortly. In comparison, the capacity charges collected in fiscal year 2013-14 were $134,226. The increase of $58,686 in capacity charges collected over the prior fiscal year was the result of the approval of several large multi-family residential projects. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the November 19, 2015 regular Board of Directors meeting at District Headquarters and on District’s website www.cmsdca.gov Alternative Actions Refer the matter back to staff Attachment 1: Annual Compliance Report for Capacity Charges. Attachment 1 COSTA MESA SANITARY DISTRICT ANNUAL COMPLIANCE REPORT FOR REQUIREMENTS OF GOVERNMENT CODE SECTION 66013 Fiscal Year Ending June 30, 2015 Government Code Section 66013(d) For each separate account, the District shall, within one hundred eighty (180) days of the close of the fiscal year, make available to the public the following information: (1) A description of the charges deposited in the fund. Capacity Charges – The purpose of these fixture fees is for the acquisition, construction, or reconstruction of local sewers. These fees provide the facilities or infrastructure to accommodate the demands generated by future development within the District. (2) The beginning and ending balance of the fund and the interest earned from investment of moneys in the fund. (3) The amount of charges collected in the fiscal year. Beginning July 1, 2014 $ 333,807 Plus: Fees Collected 192,912 Interest 4,167 Transfers In from Other Funds 0 Less: Project Costs ( 0) Refunds ( 0) Transfer Out to Other Funds ( 0) Ending June 30, 2015 $ 530,886 (4) An identification of all of the following: (A) Each public improvement on which charges were expended and the amount of the expenditure for each improvement, including the percentage of the total cost of the public improvement that was funded with those charges if more than one source of funding was used. No charges were expended during the fiscal year utilizing these funds. (B) Each public improvement on which charges were expended that was completed during that fiscal year. Not applicable Attachment 1 (C) Each public improvement that is anticipated to be undertaken in the following fiscal year. District Wide Closed Circuit Televising Project (5) A description of each interfund transfer or loan made from the capital facilities fund. The information provided, in the case of an interfund transfer, shall identify the public improvements on which the transferred moneys are, or will be, expended. The information, in the case of an interfund loan, shall include the date on which the loan will be repaid, and the rate of interest that the fund will receive on the loan. No interfund transfers or loans were made during the fiscal year utilizing these funds. Costa Mesa Sanitary District ... an Independent Special District Annual Report of Expenses - Fiscal Year 2014-15 Item Number:11. Recommendation/Notes: Recommendation: That the Board of Directors approve and file. ATTACHMENTS: Description Type Annual Report of Expenses - Fiscal Year 2014-15 Cover Memo Costa Mesa Sanitary District …an Independent Special District Protecting our community’s health and the environment by providing solid waste and sewer collection services. www.cmsdca.gov Memorandum To: Board of Directors Via: Scott Carroll, General Manager From: Wendy H. Davis, Finance Manager Date: November 19, 2015 Subject: Annual Report of Expenses – Fiscal Year 2014-15 Summary California Government Code requires special districts to disclose, at least annually, any reimbursement paid by the District of at least $100 for each individual charge for services or products received by a Board Member or Staff. The Annual Report of Expenses for Fiscal Year 2014-15 is provided as Attachment A of this report. Staff Recommendation Staff recommends that the Board of Directors accept the Annual Report of Expenses for the Fiscal Year 2014-15. Analysis Section 53065.5 of the California Government Code states that “Each special district, as defined by subdivision (a) of Section 56036, shall, at least annually, disclose any reimbursement paid by the district within the immediately preceding fiscal year of at least one hundred dollars ($100) for each individual charge for services or product received. "Individual charge" includes, but is not limited to, one meal, lodging for one day, transportation, or a registration fee paid to any employee or member of the governing body of the district. The disclosure requirement shall be fulfilled by including the reimbursement information in a document published or printed at least annually by a date determined by that district and shall be made available for public inspection.” Attached is the Annual Report of Expense for the Fiscal Year 2014-15 Board of Directors November 19, 2015 Page 2 of 2 Strategic Plan Element & Goal This item supports achieving Strategic Element No. 7.0, Finances, which states: “Objective: To ensuring the short and long-term fiscal health of the District.” “Strategy: The District will forecast and plan revenue and expenditures and maintain appropriate reserves and investments to provide financial resources to fund current and planned operations and projects.” Not applicable. Legal Review Not applicable. Environmental Review Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include …. C. Continuing administrative or maintenance activities.” Financial Review It is the policy of the District to encourage and promote training and educational opportunities for all District employees so that the services they render to the District may be made more effective. Attendance at educational seminars, conferences and meetings by Board Members and/or Staff are also encouraged to monitor new legal requirements and technological advancements in the solid and liquid waste industries. The reimbursement of approved training, travel and other work related expenses are dictated by the CMSD Employee Handbook, Policy 2.4 and the Operations Code, Section 3.01.090; Conferences, Travel and Expenses. The $7,944.49 of reimbursements reported on Attachment A have met the requirements outlined above. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the November 19, 2015 regular Board of Directors meeting at District Headquarters and on District’s website www.cmsdca.gov Alternative Actions Refer the matter back to staff Attachment A: Annual Report of Expenses, Fiscal Year 2014-15 Attachment A Directors Description Amount Total Ferryman Meals CASA Conference- Monterey, August 2014 $164.98 $164.98 Ooten Mileage CSDA Conference- Palm Spring, September 2014 $112.00 $112.00 Perry Mileage/Meals/Lodging CASA Conference- Monterey, August 2014 $562.80 Mileage/Meals CSDA Conference- Palm Spring, September 2014 128.12 $690.92 Scheafer Mileage/Meals CSDA Conference- Palm Spring, September 2014 $150.72 $150.72 Staff Arreola Purchase/Safety Work Boots $140.40 $140.40 Bojarski Transportation/Meals Neogov Conference- Las Vegas, September 2014 $120.83 $120.83 Davis Mileage/Parking/Lodging CalPERS Forum, Riverside , October 2014 $249.33 Transportation/Meals/Lodging Springbrook Conference- Portland, May 2015 1,090.59 $1,339.92 Gomez Purchase/Safety Work Boots and Live Scan $160.00 Fred Pryor Membership 199.00 District Yard Electrical Supplies 284.61 $643.61 Joseph Purchase/Safety Work Boots $129.59 $129.59 Middenway Mileage CSDA Conference- Palm Spring, September 2014 $117.60 $117.60 Ochiqui Trans/Meals/Lodging SWANA Conference, New Orleans, March 2015 $1,600.13 $1,600.13 Ortiz Purchase/Safety Work Boots $129.59 $129.59 Tran Mileage/Parking/Lodging CalPERS Forum, Riverside , October 2014 $178.17 Mileage/Meals/Lodging- CSMFO Conference- Monterey, February 2015 1,364.17 Transportation/Meals/Lodging Springbrook Conference- Portland, May 2015 1,061.86 $2,604.20 Total $7,944.49 $7,944.49 Costa Mesa Sanitary District Annual Report of Expenses Fiscal Year 2014-15 Costa Mesa Sanitary District ... an Independent Special District Holiday Hours and Closures Item Number:12. Recommendation/Notes: Recommendation: That the Board of Directors approve the proposed holiday hours and closures. ATTACHMENTS: Description Type Holiday Hours and Closures Cover Memo Costa Mesa Sanitary District …an Independent Special District Protecting our community’s health and the environment by providing solid waste and sewer collection services. www.cmsdca.gov Memorandum To: Board of Directors From: Scott Carroll, General Manager Date: November 19, 2015 Subject: Holiday Hours and Closures Summary Historically, CMSD has revised its operational hours and closures at HQ and the Yard for the holidays. The following will be the holiday hours and closures for the 2015 holidays. Staff Recommendation That the Board of Directors receive and file the report. Analysis Historically, CMSD closes at noon the day before Thanksgiving (November 26th) to allow ample time for staff to travel to their destination during the busiest day of the year. This past practice will continue this year. Each full time staff member will use 4.5 hours of his/her banked leave (e.g. vacation, floating holiday or executive) when CMSD closes at noon. If an employee wants to work the full day he/she may do so, but HQ will still be closed to the public. Christmas and New Year’s Day falls on a Friday this year. Last year staff at HQ prefer to take Christmas Eve and New Year’s Eve off while staff at the Yard prefer to take a half day off. This arrangement will continue for this year. Each full time staff member will use the necessary hours of his/her banked leave when CMSD closes on Christmas Eve and New Year’s Eve. Staff will post the information on the CMSD’s website and front lobby as well as making the announcement on Government Outreach, CMSD’s broadcast system. Board of Directors November 19, 2015 Page 2 of 2 Strategic Plan Element & Goal Not applicable. Legal Review Not applicable. Environmental Review The consideration of holiday hours and closures is an administrative matter and is not a disturbance of the environment similar to grading or construction and is not a project under CEQA or the District’s CEQA Guidelines. Financial Review There are no financial impacts if the District closes on Christmas Eve and New Year’s Eve. A small savings from utility usage may occur. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the November 19, 2015 regular Board of Directors meeting at District headquarters and on District’s website www.cmsdca.gov . Alternative Actions 1. Do not approve the proposed closures and direct staff to remain open on Christmas Eve and New Year’s Eve. Costa Mesa Sanitary District ... an Independent Special District State of the District Item Number:13. Recommendation/Notes: Recommendation: That the Board of Directors gives direction to staff. ATTACHMENTS: Description Type State of the District Cover Memo Costa Mesa Sanitary District …an Independent Special District Protecting our community’s health and the environment by providing solid waste and sewer collection services. www.cmsdca.gov Memorandum To: Board of Directors From: Scott Carroll, General Manager Date: November 19, 2015 Subject: State of the District Summary CMSD Strategic Goal 4.3 is the State of the District address that will be a public presentation from President Scheafer reflecting on CMSD’s accomplishments from the past year and to review plans for the future. This will be the first time CMSD will be hosting such an event. Staff Recommendation That the Board of Directors create an ad hoc committee by appointing two Board members to plan the State of the District event. Analysis Because this will be the first time CMSD is scheduling a State of the District address, staff recommends a temporary ad hoc committee be established by appointing two Board members to the committee. The committee will make recommendations to the Board on banquet room rentals, refreshments, invitations, handouts, etc. Strategic Plan Element & Goal This item complies with the objective and strategy of Strategic Element 4.0, Community Outreach & Communications, and Strategic Goal No. 4.3, State of the District. Legal Review Not applicable. Board of Directors November 19, 2015 Page 2 of 2 Environmental Review Preparing and performing a ‘state of the district’ address is an administrative matter and is categorically exempt under the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.) Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include …. C. Continuing administrative or maintenance activities.” Financial Review There are no funds in the FY 2015-16 Budget to pay for expenditures related to this event. Any expenditures recommended by the committee will have to be appropriated by the Board. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the November 19, 2015 regular Board of Directors meeting at District headquarters and on District’s website www.cmsdca.gov . Alternative Actions 1. Direct staff to report back with more information. Costa Mesa Sanitary District ... an Independent Special District Community Outreach Survey Item Number:14. Recommendation/Notes: Recommendation: That the Board of Directors gives direction to staff. ATTACHMENTS: Description Type Community Outreach Survey Cover Memo Costa Mesa Sanitary District …an Independent Special District Protecting our community’s health and the environment by providing solid waste and sewer collection services. www.cmsdca.gov Memorandum To: Board of Directors From: Scott Carroll, General Manager Date: November 19, 2015 Subject: Community Outreach Survey Summary Strategic Goal No. 4.1 requires staff to conduct a statistically valid community survey of resident opinions about the services provided by CMSD. The strategic goal requires staff to solicit request for proposals from research firms then have the awarded firm perform a telephone survey of 1,000 CMSD residents. Staff Recommendation That the Board of Directors give direction to staff. Analysis Private sector managers have known for a long time that to be successful they have to get close to their customers, understand their needs and ensure their product and services are meeting the needs of their customers. To do that, private sector managers receive almost continuous feedback on how well they’re business is performing. A better understanding of customer needs is also important to improving government performance. However, most public sector managers don’t have the luxury of market mechanisms as a gauge of their success. Typically, local governments receive feedback from small, but vocal interest groups. Feedback from the majority of local government customers, usually called the silent majority, is heard at election time but this feedback provides little guidance to professional public administrators who are responsible for the day-to-day delivery of public services. Board of Directors November 19, 2015 Page 2 of 3 To close this feedback gap, some local governments have implemented community outreach surveys to gauge the effectiveness of their operations, identify unmet public needs and improve service deliveries. In 2012, CMSD performed a community wide survey to obtain feedback about its solid waste programs and services. CMSD’s Strategic Goal No. 4.1 requires the scheduling of a special Board of Directors meeting to develop and approve a list of survey questions and then use the results of the community wide survey for planning, resource allocation, program improvement and policy making. The purpose of tonight’s meeting is to give staff direction on the key factors you want to use in the survey to help evaluate service delivery and citizen satisfaction level. For instance, do you want to include solid waste and wastewater collection services in the survey? Do you want to engage in service improvements such as a new headquarters, the organics recycling program and/or the sewer lateral assistance program? Do you want to assess the programs CMSD provides? Do you want to evaluate the satisfaction level by having citizens evaluate CMSD’s performance as an independent special district? Developing a specific list of survey questions will come later at a special meeting with the awarded firm that will be conducting the survey. The direction staff receives tonight will be incorporated into the request for proposal document. Strategic Plan Element & Goal This item complies with the objective and strategy of Strategic Element 4.0, Community Outreach & Communications, and Strategic Goal No. 4.1, Conduct community outreach survey. Legal Review Not applicable. Environmental Review Performing a survey of residents to judge the District’s performance is an administrative matter and is categorically exempt under the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.) Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include …. C. Continuing administrative or maintenance activities.” Financial Review There is $30,000 budgeted in the FY 2015-16 Budget for a community wide survey. Board of Directors November 19, 2015 Page 3 of 3 Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the November 19, 2015 regular Board of Directors meeting at District headquarters and on District’s website www.cmsdca.gov . Alternative Actions 1. Direct staff to report back with more information at an upcoming study session. Costa Mesa Sanitary District ... an Independent Special District El Nino Preparation Item Number:15. Recommendation/Notes: Recommendation: That the Board of Directors receive and file the report. ATTACHMENTS: Description Type El Nino Preparation Cover Memo Costa Mesa Sanitary District …an Independent Special District Protecting our community’s health and the environment by providing solid waste and sewer collection services. www.cmsdca.gov Memorandum To: Board of Directors From: Scott Carroll, General Manager Date: November 19, 2015 Subject: El Niño Preparation Summary El Niño refers to the irregular warming in sea surface temperatures at the equator. This type of ocean temperature change usually occurs once every four years and when it does occur El Niño creates extreme global weather patterns usually resulting in heavy and long lasting rains that can cause mass flooding. According to the October 2015 publication of the National Oceanic and Atmospheric Administration (NOAA)/National Weather Service, “there is an approximately 95% chance that El Niño will continue through Northern Hemisphere winter 2015-16…” Like so many other public agencies in California, CMSD is preparing for El Niño. The preparation performed by staff is to prevent sanitary sewer overflows during severe and/or long lasting rain storms caused by El Niño. This report describes the activities being performed by staff in preparation for El Niño. Staff Recommendation That the Board of Directors receive and file the report. Analysis On October 6, 2015, the entire Wastewater Division and management staff had a meeting to perform a vulnerability assessment for El Niño. Staff identified three vulnerabilities in the event of severe and/or long lasting rain storms. They are: Board of Directors November 19, 2015 Page 2 of 5 1. Inflow; 2. Power outages; and 3. Critical lift stations INFLOW Wastewater systems, which includes collection pipes and treatment facilities, are built to accommodate the capacity of a community and region. However, when rain water causes flooding in streets, rain water enters sewers through the holes in the manhole cover and through the space between the frame and cover. This is termed “inflow”, and during very large storms, inflow will eventually fill the sewer systems to capacity. Once the sanitary sewer systems have reached capacity or becomes overloaded, water will flow backward through the sanitary sewer pipe, flooding households and causing manholes to pop open releasing wastewater onto the street. SSO occurrences put public health at risk and violate state and federal environmental regulations. Sanitary sewer overflows release wastewater and potential pathogens onto streets, into waterways, and homes increasing potential health risks. As wastewater overflows into creeks, rivers, streams and the Ocean it contaminates all bodies of water fed by the waterways and all creatures/plants coming in contact with the polluted water. Sewer overflows also contribute to beach advisories and closures due to contamination. The most common source of inflow is water entering manhole covers. To prevent inflow, CMSD is plugging and sealing nearly half of its manhole covers. All of CMSD’s manhole covers cannot be plugged and sealed because wastewater systems need ventilation to release gases that are formed by such systems. Therefore, CMSD is strategically plugging and sealing manhole covers located in streets that are prone to flooding as well as manhole covers located near curb and gutter and low lying areas. POWER OUTAGES Due to the topography of CMSD, lift stations are needed to move wastewater from lower to higher elevation, particularly where the elevation of the source is not sufficient for gravity flow. Moving wastewater to higher elevation requires power from electrical sources, but when the power fails wastewater could overflow from stations or at low lying areas. In the event there is a community and/or region-wide power outage public agencies will be scrambling to find alternative power sources such as portable generators or by-pass pumps. CMSD took a proactive position by ensuring all 20 lift stations are self-reliant in the event of a region and/or community-wide power outage. Recently, CMSD constructed and installed permanent emergency equipment (two generators and three by-pass pumps) at five lift stations and acquired seven portable generators (CMSD already had six portable emergency pumps or generators and two lift stations did not need such equipment). In Board of Directors November 19, 2015 Page 3 of 5 addition, CMSD recently acquired and installed a generator at its Corporate Yard. The Corporate Yard serves as the base of operations for CMSD and its CMSD’s alternate Emergency Operations Center. In addition, staff performed a fuel analysis of all CMSD emergency equipment (e.g. generators and by-pass pumps) to determine the equipment’s fuel consumption during long and continual power outages. This information is critical because if there is a power outage lasting several days staff will be able to determine when the equipment will run out of fuel. Knowing when equipment runs out of fuel beforehand gives staff ample time to procure and deliver fuel from vendors. You don’t want to procure and deliver fuel after the equipment has run out of fuel because that will cause SSOs at lift stations. Also, due to traffic hazards on Adams Avenue staff suggested an alternative site for setting up the portable generator for the Adams Lift Station. It will be on Calvert Avenue where staff can run the generator cable through the backyard of a private property, after receiving permission from the property owner, and over the block wall to the other side on Adams. Staff purchased 105 feet of cable for the Adams lift station, but running 105 feet of cables and over a block wall is no easy task. According to District Counsel, California Health & Safety Code section 6514 provides that a district may acquire by purchase or condemnation such real and personal property and rights of way, as are necessary or proper to the exercise of its powers. Health & Safety Code section 6522 provides that districts may also do any “necessary or proper act to complete and effect any of its powers.” According to District Counsel, the above provides more than enough authority if CMSD desires to obtain an easement or license across the property on Calvert Avenue. CMSD will have to pay just compensation to obtain those rights. These rights might include an easement (a real property interest) or a personal property right like a “license” to go on the property. The easement would be recorded, but the license may or may not be recorded. Staff is exploring this option further where an easement in the backyard can be excavated for placing the cable underground. This way staff could easily connect the cable to the generator on Calvert Avenue. CRITICAL LIFT STATIONS During the October 6th meeting, staff identified critical lift stations that could be susceptible to flooding in which the flooding will overwhelm both pumps in station wet wells. Staff identified manholes where flood waters could be pumped into by using portable by-pass pumps; however some of the manholes were at least 1,000 feet away from the lift stations so staff recently purchased 1,000 feet of lay flat hose and valves for the by-pass pumps. GIS maps were created to help staff identify manhole locations for by passing flood waters. Board of Directors November 19, 2015 Page 4 of 5 Staff identified Mendoza, Irvine, 23rd and 19th Street Lift Stations as critical stations and staff is currently evaluating Adams Lift Station because it was brought to staff’s attention by Secretary Ooten that this station has flooded in the past. The District Yard has three pallets of sandbags that will be used to protect inflow from entering wet wells. In addition to the vulnerabilities mentioned above, staff has met with City of Newport Beach officials to share information such as El Niño preparation, mutual aid equipment and emergency contact information. Staff is planning to do the same with the City of Costa Mesa officials. Finally, staff is preparing another refresher training on responding to sewer overflows (the last refresher training was on October 6, 2015). The next refresher training, which will include CMSD’s first responder for after hours and weekends (C&R Drains), will occur in December 2015 on how to respond to an SSO at the Indus Line. Strategic Plan Element & Goal This item complies with the objective and strategy of Strategic Element 5.0, Administrative Management, and Strategic Goal No. 5.5, Refine emergency operations procedures and upgrade infrastructure. Legal Review District Counsel has provided legal advice on acquiring easements to exercise CMSD’s powers such as emergency response. Environmental Review The installation of emergency equipment at pump stations or at the HQ or at the District Yard are considered minor alterations and is categorically exempt under the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.) under Section 15301 as a “Class 1” project as stated under 15301; “Class 1 consists of the operation, repair, maintenance, permitting, leasing, licensing, or minor alteration of existing public or private structures, facilities …”; pertaining to 15301(b) “Existing facilities of both investor and publicly-owned utilities used to provide electric power, natural gas, sewerage, or other public utility services”. Financial Review The District recently acquired seven portable generators at a cost of $242,649. In addition, the generator at the District Yard cost $125,860. The five permanent equipment (two generators and three by-pass pumps) at Canyon, Victoria, Elden, Mendoza and Irvine Lift Stations cost $1,236,706. The total cost to ensuring all lift stations and the Yard have adequate backup power is $1,605,215. Board of Directors November 19, 2015 Page 5 of 5 CMSD is incurring other preparation costs such as lay flat hose and valves for portable pumps, 105 feet of cable for Adams Lift Station, corks and sealant for manhole covers, but these costs have not been encumbered yet. Staff estimates the costs will be less than $5,000. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the November 19, 2015 regular Board of Directors meeting at District headquarters and on District’s website www.cmsdca.gov . Alternative Actions 1. Direct staff to report back with more information Reviewed by: Wendy Davis Finance Manager Costa Mesa Sanitary District ... an Independent Special District Designation of Applicant's Agent Resolution for Non-State Agencies Item Number:16. Recommendation/Notes: Recommendation: That the Board of Directors adopt the resolution (Cal EMA 130). ATTACHMENTS: Description Type Designation of Applicant's Agent Resolution for Non-State Agencies Cover Memo Costa Mesa Sanitary District …an Independent Special District Protecting our community’s health and the environment by providing solid waste and sewer collection services. www.cmsdca.gov Memorandum To: Board of Directors From: Scott Carroll, General Manager Date: November 19, 2015 Subject: Designation of Applicant’s Agent Resolution for Non-State Agencies Summary The Public Assistance Division of the Governor’s Office of Emergency Services (Cal-OES), formerly the California Emergency Management Agency (Cal-EMA), provides financial support to state agencies, local governments, special districts and eligible private non-profit organizations to assist in recovery from major disasters or emergencies. In order to be eligible for assistance, Cal-OES requires a new Designation of Applicant’s Agent Resolution be approved and submitted to Cal-OES every three years. Staff Recommendation That the Board of Directors adopts the resolution (Cal EMA 130). Analysis In the event a major disaster is declared by the Governor of California and the President of the United States, non-state agencies will be eligible to receive federal and state financial assistance to help with recovery efforts. However, in order to apply for and be eligible for disaster relief and emergency assistance, Cal-OES requires non-state agencies to complete a Designation of Applicant’s Agent Resolution (form Cal EMA 130). The resolution identifies who is authorized to sign federal and state documents on behalf of the organization. Attached is a completed resolution that identifies the general manager, finance manager and wastewater maintenance superintendent as the authorized personnel to sign documents on behalf of CMSD. Without this resolution CMSD would be ineligible to receive federal and state financial assistance. Board of Directors November 19, 2015 Page 2 of 2 Strategic Plan Element & Goal This item complies with Strategic Plan Element No. 5, Administrative Management and Strategic Goal No. 5.5, Refine emergency operations procedures and upgrade infrastructure. Legal Review Not applicable. Cal EMA Form 130 is a standard form for all non-state agencies to complete. Environmental Review Consideration of this matter and the resolution therefore is categorically exempt under the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.) Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include …. C. Continuing administrative or maintenance activities.” Financial Review There are no financial impacts for approving the resolution; however, without the resolution CMSD will be ineligible to receive federal and state financial assistance in the event a major disaster is declared. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the November 19, 2015 regular Board of Directors meeting at District headquarters and on District’s website. Alternative Actions 1. Do not approve Cal EMA Form 130 Attachment: Cal EMA Form 130, Designation of Applicant’s Agent Resolution for Non- State Agencies Reviewed by: Wendy Hooper Davis Finance Manager Costa Mesa Sanitary District ... an Independent Special District Rewarding Ideas Program Item Number:17. Recommendation/Notes: Recommendation: That the Board of Directors approves rewarding Steve Cano, Wastewater Maintenance Superintendent $100 for his idea to save money for inspecting portable by- pump equipment for maintenance. ATTACHMENTS: Description Type Rewarding Ideas Program Cover Memo Costa Mesa Sanitary District …an Independent Special District Protecting our community’s health and the environment by providing solid waste and sewer collection services. www.cmsdca.gov Memorandum To: Board of Directors From: Scott Carroll, General Manager Date: November 19, 2015 Subject: Rewarding Ideas Program Summary The Rewarding Ideas Program is designed to encourage employees to generate ideas for organizational improvements and provide a system for answering and recognizing adopted ideas. Steve Cano, Wastewater Maintenance Superintendent, submitted an idea that will save the District money Staff Recommendation That the Board of Directors approves rewarding Steve Cano, Wastewater Maintenance Superintendent $100 for his idea to save money for inspecting portable by-pass pump equipment for maintenance. Analysis Currently, the City of Costa Mesa inspects CMSD’s portable by-pass pump equipment. Prior to July 1, 2015 the hourly labor cost was $73.20, but now the City’s labor cost is $97.60 an hour. Charles King Company is a general engineering contractor that specializes in sewer bypass pumps and pipeline construction. They are extremely knowledgeable and experience in maintaining complex bypass pumps, including portable pumps. Mr. Cano successfully negotiated a no cost inspection program with Charles King Company where they will inspect our pumps at no charge if staff delivers said pumps to their garage in Signal Hills. If maintenance is required Charles King can perform the services at an hourly labor rate of $65.00. Board of Directors November 19, 2015 Page 2 of 3 Strategic Plan Element & Goal This item complies with the objective and strategy of Strategic Element 5.0, Administrative Management, which states the following: 5.0 Administrative Management Objective: To create, maintain and implement policies and procedures to ensure sound management of the District. Strategy: We will conduct periodic reviews, refine and implement policies and procedures, and assure the General Manager has the direction and tools necessary for successful District operations. Legal Review Not applicable. Environmental Review The consideration of monetary rewards for employees for cost-saving ideas is an administrative matter and is not a disturbance of the environment similar to grading or construction and is not a project under CEQA or the District’s CEQA Guidelines. Financial Review It typically takes two hours to inspect portable bypass pumps. The no cost inspection program at Charles King Company will save the District $195.20 per pump. In addition, Charles King’s labor cost is less than the City’s. Maintenance performed on portable bypass pumps will save the District $32.60 an hour. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the November 19, 2015 regular Board of Directors meeting at District headquarters and on District’s website. Alternative Actions 1. Do not approve Steve Cano idea. 2. Direct staff to report back with more information Attachments A: Employee Suggestion Submission Form Board of Directors November 19, 2015 Page 3 of 3 Reviewed by: Wendy Davis Finance Manager Costa Mesa Sanitary District ... an Independent Special District Project Status Report Item Number:18. Recommendation/Notes: Recommendation: That the Board of Directors receive and file the report. ATTACHMENTS: Description Type Project Status Report Cover Memo COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-2016PROJECT:PROJECT MANAGER:DESCRIPTION:BEGIN DESIGN: Preliminary Civil Engineering - $131,047; Estimated construction cost - $5.8 million9/3/14 - Additional Preliminary Engineering Allocation - $10,000ESTIMATED COMPLETION DATE:3/25/2019STATUS REPORT:8/26/10 CMSD staff and two Directors met with OCSD staff on 8/4/10 to discuss the framework of the project. OCSD will be constructing its own gravity sewer to accept the CMSD and CNB flows and send it under the Santa Ana River to OCSD Plant No. 2. OCSD 10/26/10 - Provided OCSD with copies of all PS plans. OCSD hiring a consultant to prepare an EIR and alignment study in 2011. CMSD requested a joint EIR.12/20/10 - No change.01/27/11 - No change.4/28/11 - Staff met with 3 OCSD consultants to explain project.OCSD's first phase will be EIR & alignment study. CMSD requested OCSD EIR cover the CMSD work. 5/26/11 - Staff met with another potential OCSD consultant to review OCSD's scope of work. OCSD will soon be publishing their RFP.10/27/11 - OCSD selected Dudley as its consultant and is finalizing the consultant contract.11/30/11 - No change.1/26/12 - Kickoff meeting for OCSD's consultant Dudek scheduled for 1/11/12. Consultant has placed flow meters in CMSD lines to confirm flows.4/16/12 - The Board is considering the District Engineer's proposal to perform the Preliminary Engineering.Abandon 6 CMSD pumping stations, abandon the CNB station in the CNB island on W. 19th Street, and abandon the private pumping station on W. 18th Street by constructing new gravity lines.#101 West Side Pumping Station Abandonment7/1/2012Rob Hamers, District Engineer2/23/12 - CMSD District Engineer is providing scope of work for preliminary engineering for Board consideration.12/15/11 - OCSD staff attended CMSD SSC meeting on 11/8/11 to discuss project timeline.9/23/10 - OCSD was provided with plans, maps and flow figures for their review. OCSD will be hiring a consultant to prepare the design 03/24/11 - Staff met with OCSD Project Managers on 3/8/11 to review OCSD's scope of work and project timing.9/22/11 - OCSD is evaluating consultant proposals.8/25/11 - No change.02/24/11 - No change. Staff will be contacting OCSD to review their status. 11/18/10 - No change.7/28/11 - OCSD's preliminary schedule reflects completion of construction of OCSD's sewer facilities on 3/25/2019.6/23/11 - No change.3/22/12 - CMSD District Engineer is providing preliminary engineering fee for Board consideration. COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-2016PROJECT:#101 West Side Pumping Station Abandonment7/26/12 - CMSD will be obtaining topographic information from OCSD's consultant and will sve $4,500 in the process due to cost sharing.8/20/12 - OCSD's surveyors are working on the topography.3/28/13 - The District Engineer provided a narrative and map explaining the District's work to be included in the EIR NOP.5/23/13 - Engineer's Estimates for the work are being prepared.6/27/13 - Engineer's Estimates for the work are being prepared; the District Engineer reviewed 2 sections of the OCSD EIR as requested.8/29/13 - The Board will review the District Engineer's staff report on the preliminary engineering at the 8/20/13 study session.9/26/13 - The Preliminary Engineering report will be reviewed at the October 15 Study Session.10/24/13 - The Preliminary Engineering Report will be reviewed at the October 15 Study Session.11/21/13 - The preliminary engineering report was reviewed at the 11/12/13 study session.12/19/13 - No change in status.1/23/14 - No change in status.2/25/14 - No change in status.3/27/14 -No change in status.4/24/14 - No change in status.5/22/14 - No change in status.6/26/14 - The EIR is complete and will go to the OCSD Board for certification on 7/23/14. The OCSD RFP for final design will be advertised in August.7/24/14 - A special meeting is set for 7/22/14 to determine funding for potentially high park restoration and maintenance costs.8/28/14 - CMSD and OCSD are preparing Engineer's Estimates for CMSD's portion of the work. OCSD has proposed an Agreement on the need for all 9/25/14 -OCSD certified the project EIR; CMSD is completing a limited soils investigation to determine micro tunneling costs and total project costs.10/23/14- Soils report sent to micro tunneling contractor for cost estimate; with these results, CMSD can prepare a new cost estimate for entire project; OCSD has completed their estimate.11/20/14 - Engineering staff is preparing a new cost estimate for the project based on cost estimates from two contractors.12/18/14 - Engineering staff has finalized the new construction cost estimate and is presenting to the GM. abandonment facilities to be in operation.11/15/12 - The District Engineer is continuing working with the topography provided by OCSD's surveyors.10/25/12 - The District Engineer is continuing working with the topography provided by OCSD's surveyors.photogrammist.1/22/15 - Engineering staff has finalized the construction cost estimate and presented the estimate to OCSD. Next step is CMSD financial planning4/18/13 - The District Engineer is continuing work on the preliminary engineering.2/28/13 - The District Engineer is continuing work on the preliminary engineering.1/24/13 - The District Engineer is continuing work on the preliminary engineering.12/20/12 - The District Engineer is continuing work on the preliminary engineering.6/28/12 - District Engineer is working with OCSD consultant on confluence point for CMSD/CNB/OCSD sewers.5/24/12 - The Board approved the District's Engineer's proposal for the Preliminary Engineering.7/25/13 - The District Engineer will be providing the preliminary budget at the 7/25/13 regular meeting. COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-2016PROJECT:#101 West Side Pumping Station Abandonment2/26/15 - Project financing is being discussed at the 2/10/15 study session.3/26/15 - The Board of Directors will be considering the MOU with OCSD and Newport Beach at the regular meeting.4/23/15 - The Board approved the MOU with OCSD at the March 2015 Board meeting; the District Engineer is finalizing the final engineering design phase budgets.5/28/15 - The Board discussed the final engineering phase at the 5/12/15 study session.6/25/15 - The District Engineer has started the consultant selection process for the final engineering phase.7/23/15 -District is waiting for NB and OCSD approval of agreement. Board approved District Engineer administration contract.8/27/15 - No change in status.9/17/15 - The General Manager and District Engineer have a meeting with OCSD in mid September to discuss the project.10/22/15 - OCSD officials confirmed a study of Fairview Trunk is underway to determine whether or not it requires upsizing even if 6-19 and #101 are implemented. Results will be available11/19/15 - No change in status.Account NumberEncumbrances Balance#101 3,946,446$ 183,058$ -$ 2,500$ 3,760,888$ Total 3,946,446$ 183,058$ -$ 2,500$ 3,760,888$ Approved Proj Budget June 30, 2015 Accumulated Cost Current Year Expenditures followed by consideration of the MOU from OCSD. COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-2016PROJECT:#194 Sewer Manhole Rehab (Interior Rehab and Pump Station Re-Coating)PROJECT MANAGER:Rob Hamers, District EngineerDESCRIPTION:Rehabilitation of manhole interiors including reconstructing channels, building up wall thicknesses, andadding spray-on protective coatings. The project also includes new protective coatings for various pump station interiors. BEGIN DESIGN:2013-2014 fiscal year (Project was delayed until additional funding became available)ESTIMATED COMPLETION DATE:June, 2015STATUS REPORT; Low Bid $241,80010/23/14 - Design phase being re-started; plans 80% complete.11/20/14 - The plans and specs are 90% complete.12/18/14 - The plans and specs are 95% complete.1/22/15 - Staff is preparing specifications for bidding.2/26/15 -Field crew members have identified 7 additional MHs requiring interior rehabilitation; these MHs will be added to the plans prior to going out to bid.3/26/15 - The plans and specs should be out to bid by the regular Board meeting.4/23/15 - Bid opening is 4/20/15 and the results will be provided at the May regular meeting.5/28/15 - The Board of Directors will be considering award of the constructin contract at the 5/28/15 regular meeting.6/25/15 - The pre-construction meeting was 6/10/15 and the first day of work was 6/22/15.7/23/15 - Contractor is mobilizing equipment.8/27/15 - Construction is proceeding.9/17/15 - Construction is continuing.10/22/15 - Pump Station re-coating is complete; 11/19/15 - Construction is complete and ready for acceptance of improvements.Approved June 30, 2015Current Year to DateAccount NumberProject BudgetAccumulated CostExpendituresEncumbrancesBalance#194300,000$ 3,175$ 202,493$ -$ 94,333$ Total300,000$ 3,175$ 202,493$ -$ 94,333$ COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-2016PROJECT:PROJECT MANAGER:DESCRIPTION:BEGIN DESIGN:Civil Design - $21,133.50; Civil Contract/Admin/Inspection - $48,470#196-A (Victoria, Mendoza & Elden By-Pass Pumps) - Engineer's Estimate: $500,000#196-B (Canyon Generator) - Engineer's Estimate: $100,000ESTIMATED COMPLETION DATE:STATUS REPORT: Low Bid 196-D - $196,7093/28/13 - The District Engineer and General Manager are working with the cities of Costa Mesa and Newport Beach regarding above-ground emergency equipment.4/18/13 - No change in status.5/23/13 - A soils investigation is being performed for the 23rd P.S. location in the right-of-way slope. Two other locations will be housed in prefabricated buildings.6/27/13 - The City of Costa Mesa is reviewing the design for the 3 stations in Costa Mesa9/26/13 - The District Engineer has provided a staff report for the 9/26/13 regular meeting on the status of the project.10/24/13 - Installation at the Elden, Victoria, and Mendoza stations is out to bid as 196-A, and installation at the Canyon Station is out to bid as 196-B.11/21/13 - Bid opening for 196-B Canyon Generator was 11/5/13 and the low bidder is Avram Electric in the amount of $64,815.12/19/13 - Bid opening for 196-A was held 11/20/13 and award construction contract on the 12/19/13 agenda to GCI in the amount of $485,200 and $222,080 equipment.1/23/14 - Work is occurring on 196-A at Elden, Victoria, and Mendoza pump stations and #196-B at Canyon pump station.2/25/14 - Construction on #196-A is 10% complete and #196-B is 50% complete.9/20/12 - Plans were submitted to the cities of Costa Mesa and Newport Beach for first plan check.7/25/13 - Engineering staff is awaiting City of Costa Mesa comments on building design at three sites, whJan - 156/28/12 - Plans and specs are 30% complete.11/15/12 - The District Engineer is working with the cities of Costa Mesa and Newport Beach regarding abNewport Beach regarding above-ground emergency equipment.7/26/12 - Plans and specs are 60% complete.8/20/12 - Engineering staff is performing final review prior to submitting the plans for plan check.above-ground emergency equipment.Newport Beach regarding above-ground emergency equipment.Newport Beach regarding above-ground emergency equipment.District Engineer is also finalizing the plans for the standby diesel generator at the Canyon pumping station.#196 Installation of Backup Power and Pumping CapabilityRob Hamers, District EngineerInstall backup standby diesel generator at two pumping stations and install backup pumping April 23, 201205/24/12 - District's Engineer's office is in design of the backup pumping systems while another consultant, PDE, is in design on the standby diesel g COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-2016PROJECT:#196 Installation of Backup Power and Pumping Capability3/27/14 - Construction on #196-A is 15% complete and #196-B is 60% complete.4/24/14 - #196-A is 40% complete and #196-B is 95% complete.5/22/14 - The building was installed at Victoria PS on 5/8/14; #196-A is 75% complete. #196-B is complete.6/26/14 - Installation of the backup pumping units at Victoria and Mendoza pump stations is complete.7/24/14 - Installation at Elden will continue after contractor moves golf course fence.8/28/14 - The District/SACC Agreement for moving the golf course fence was approved and construction is set to continue.9/25/14 - #196-A Elden, Victoria, Mendoza back-up pumps complete; #196-B Generator at Canyon pump station complete; #196-C 23rd back-up pump is in design at structural engineer; #196-D Generator at Irvine pump station; waiting on Gas Co. for proposed meter location prior to finalizing plans.10/23/14 - GM prefer generator at 23rd P.S. instead of backup unit requiring partial redesign; 196-D Irvine P.S Generator for designing meter assembly by Gas Co.11/20/14 - Electrical engineering consultant now retained for generator design for #196-C 23rd Station; Design for #196-D Irvine P.S. is continuing.12/18/14 - 23rd PS generator for #196C requires a larger block wall structure than the backup pump. The generator for the Irvine PS for #196-D will soon be out to bid.1/22/15 - 196-C - Project in design at electrical engineer's office; design is for backup generator. 196-D - Project out to bid with bid opening 1/20/15.2/26/15 - #196D Irvine bid opening is on 2/16/15 meeting agenda; 196-C 23rd is in design.3/26/15 - The pre-construction meeting for 196-D Irvine is 3/18/15; 196-C 23rd is still in design.4/23/15 - The Kohler generator for #196-D Irvine has been ordered; #196-C 23rd is still in design.5/28/15- The notice to proceed for #196-D was issued and construction should be complete by the end of June 2015; #196-C 23rd is in plan check at Newport Beach.6/25/15 - Cosntruction is progressing at Irvine P.S. #196-D. The plans for 23rd P.S. generator are in plan check at Newport Beach.7/23/15 - Construction is 90% complete at Irvine P.S. #196-D. District Engineer is working with NB on plan check items for 23rd P.S. #196-C.8/27/15 - Construction is 95% complete at Irvine P.S. 196-D; District Engineer is waiting for decision on plan check items from Newport Beach on 23rd PS #196C.9/17/15 - The new exhaust system is being installed at Irvine PS #196-D; consultants are completing the plan check corrections from N.B. on 23rd PS #196-C.10/22/15 - Installation complete at 196-D Irvine; exhaust system in, new gas company meter in; arranging start up; #196C 23rd out to bid; bid opening 11/24/15.11/19/15 - Generator at 196-D Irvine is on line; Generator at 196-C 23rd is out to bid.Account NumberEncumbrances Balance#196-A Elden, Victoria, Mendoza 790,000$ 770,845$ -$ -$ 19,155$ #196-B Canyon 115,000 115,335 - - (335) #196-C 23rd Street 340,000 21,061 13,167 10,283 295,489 #196-D Irvine405,000 145,245 170,742 34,539 54,474 Total 1,650,000$ 1,052,486$ 183,910$ 44,822$ 368,782$ Approved Project Budget June 30, 2015 Accumulated Cost Current Year Expenditures COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-2016PROJECT:PROJECT MANAGER:DESCRIPTION:The Wilson, Victoria, Mendoza, and South Coast Plaza force mains are being replaced with new force mains.BEGIN DESIGN:Civil Design - $82,593ESTIMATED COMPLETION DATE:Late 2014STATUS REPORT:12/19/13 The design phase has begun.1/23/14 - The design phase is continuing.2/25/14 - The design phase is 40% complete.3/27/14 - The design phse is 60% complete.4/24/14 - The design phase is 70% complete.5/22/14 -Mendoza force main is out to bid as a separate project due to upcoming City alley project. Engineer's estimate is $102,000. Bid opening is 6/2/14.6/26/14 - GCI Construction is low bidder in the amount of $82,540 for Project #200-A Mendoza Force Main.7/24/14 - 1st day of work for Project #200-A was 6/23/14; plans are 75% complete for Harbor, Victoria, SCP.8/28/14 - All work was completed on #200-A Mendoza force main and the Board will final the project on 8/28/14.9/25/14 - #200-A Mendoza PS new force main is complete. Design phase of Harbor, Victoria & South Coast Plaza continuing; will be meeting with SC Plaza.10/23/14 - The plans are 90% complete and were submitted to the City, SCP, and the utility agencies the week of 10/12/14.11/20/14 - Staff met with SCP Management on 11/6/14 to discuss their concerns. Staff will be meeting with the City of Costa Mesa engineering staff.12/18/14 - Staff is working with SCP Mgt's over redirecting FM flows. Staff will be meeting with City engineering to discuss the Harbor and Victoria FM1/22/15 - CCTV and flow metering will occur in the gravity system downstream of the new force main alignment at South Coast Plaza. New Harbor force main and Victoria force main were discussed with the City Engineer.2/26/15 - Harbor force main improvements will be constructed first as the top priority; design phase is continuing.3/26/15 - Alternate construction methods for Harbor force main are being investigated.4/23/15 - The Harbor Force Main will be bid by itself with two alternate methods.5/28/15 - The Harbor Force Main plans are being completed.6/25/15 - The Harbor Force Main plans are in plan check at the City of Costa Mesa.7/23/15 - Plans for Harbor Force Main are 95% complete.8/27/15 - Request for utility atlas sheets was sent for three utilities to verify clearances from excavation areas.9/17/15- Utility locations in the areas of the boring and receiving pits are being finalized.#200 Rehabilitation of Four Force MainsRob Hamers, District EngineerDec-13 COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-201610/22/15 - Finalizing jack and bore details in Wilson Street crossing Harbor Blvd. Considering notification program.11/19/15 - The specifications are being completed.Approved June 30, 2015 Current YearAccount NumberProject BudgetAccumulated CostExpendituresEncumbrancesBalance#200 1,030,868$ 209,068$ 6,630$ 7,500$ 807,670$ Total 1,030,868$ 209,068$ 6,630$ 7,500$ 807,670$ COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-2016PROJECT:PROJECT MANAGER:DESCRIPTION:BEGIN DESIGN:Estimated Project budget: Civil Design $11,483.50 plus $6,500 for new construction #196-A Godwin pump and requests by field crew. Construction - Engineer's Estimate: $431,210ESTIMATED COMPLETION DATE:December, 2014STATUS REPORT:10/24/13 - Engineering staff met with the field crew to discuss possible additional replacement of valves inside station.11/21/13 - The design phase is continuing; the plans are 60% complete.12/19/13 - The plans are 90% complete and the Engineer's Estimate is being prepared.1/23/14 - The plans are 100% complete. Staff is exploring combining this work with 196-A, installation of a backup pump at Elden Pump Station.2/25/14 - The project is being discussed at the study session.3/27/14 - The need for additional funding has moved the project into the next 2-year budget cycle, beginning 2015-2016; strategic improvements are being included as extra work in Project #196-A.4/24/14 - The strategic improvements for this project were added to Project #196-A.5/22/14 - The strategic improvements for this project were constructed on 5/8/14.6/26/14 - No change in status.7/24/14 - The remaining improvements under this project will likely be constructed in the 2015-16 fiscal year.8/28/14 - The project will likely receive funding in the 2015-2016 Fiscal Year to complete the replacement.9/25/14 - No change in status.10/23/14 - No change in status.11/20/14 - No change in status.12/18/14 - No change in status.1/22/15 - No change in status. 2/26/15 - Project will be budgeted for 2015-16 or 2016-17.3/26/15 - No change in status.4/23/15 - No change in status.5/28/15 - No change in status.6/25/15 - No change in status.7/23/15 - No change in status.8/27/15 - No change in status.#202 Elden Piping and Valve ReplacementRob Hamers, District EngineerReplace 37-year old piping and valves outside Elden PumpingOctober, 2013 COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-20169/17/15- No change in status.10/22/15 - Design phase will be re-started in mid October 2015.11/19/15- Design phase re-started with meeting with field crew. Approved June 30, 2015Current Year to DateAccount NumberProject BudgetAccumulated CostExpendituresEncumbrancesBalance#202479,000$ 10,567$ -$ -$ 468,433$ Total479,000$ 10,567$ -$ -$ 468,433$ COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-2016PROJECT:PROJECT MANAGER:DESCRIPTION: BEGIN DESIGN:Civil Design -ESTIMATED COMPLETION DATE:STATUS REPORT:5/1/15 - Paid City invoice for fiscal years 2011 thru 2013 for a total of 446 Manholes8/27/15 - Three invoices for recent work were received from the City.9/17/15 - The District pays invoices when receiv3ed and number of manholes verified.10/22/15 - No change in status.11/19/15 - No change in status.Approved June 30, 2015Current Year to DateAccount NumberProject BudgetAccumulated CostExpendituresEncumbrancesBalance20-201309-4300 340,500$ 174,401$ 6,190$ -$ 159,909$ 340,500$ 174,401$ 6,190$ -$ 159,909$ #309 City Manhole Adjustment ProgramRob Hamers, District EngineerManholes adjusted by City of Costa Mesa during street contruction COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-2016PROJECT:PROJECT MANAGER:DESCRIPTION: BEGIN DESIGN:Civil Design $22,610ESTIMATED COMPLETION DATE:STATUS REPORT:8/27/15 - The design phase has been started.9/17/15- The design phase is 15% complete.10/22/15 - Design phase is 50% complete.11/19/15 - Design phase is 80% complete. Approved June 30, 2015Current Year to DateAccount NumberProject BudgetAccumulated CostExpendituresEncumbrancesBalance20-201310-4300 353,000$ -$ 13,475$ -$ 339,525$ 353,000$ -$ 13,475$ -$ 339,525$ #310 Indus Sewer and MH LiningRob Hamers, District EngineerInsall liner in 10" gravity sewer and manholes. COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-2016PROJECT:PROJECT MANAGER:DESCRIPTION: BEGIN DESIGN:Civil Design -Sep-13ESTIMATED COMPLETION DATE:STATUS REPORT: 9/17/15 The design phase has been started.10/22/15 - The project is out to bid with bid opening 10/19/2015.11/19/15 - Low bid for 43 manholes is $47,420; contract being executed. Approved June 30, 2015Current Year to DateAccount NumberProject BudgetAccumulated CostExpendituresEncumbrancesBalance20-201311-4300 150,000$ -$ 4,830$ 26,785$ 118,385$ 150,000$ -$ 4,830$ 26,785$ 118,385$ #311 Manhole Surface Repair Program - Phase IIRob Hamers, District Engineer COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-2016PROJECT:PROJECT MANAGER:DESCRIPTION: BEGIN DESIGN:Civil Design -In General Eng.ESTIMATED COMPLETION DATE:STATUS REPORT: 9/17/15 Informal bid opening is 9/8/15.10/22/15 - Contract awarded to Schuler Constructors; pump and equipment ordered.11/19/15 - Contract being executed. Approved June 30, 2015Current Year to DateAccount NumberProject BudgetAccumulated CostExpendituresEncumbrancesBalance20-201312-4300 100,000$ -$ 5,403$ -$ 94,597$ 100,000$ -$ 5,403$ -$ 94,597$ #312 Aviemore Pump Station RehabilitationRob Hamers, District EngineerReplace existing pumps, bases, valves, piping, guide rails, and by-pass valves. Costa Mesa Sanitary District ... an Independent Special District Project #194 Pump Station Coating and Manhole Rehabilitation - Acceptance of Improvements Item Number:19. Recommendation/Notes: Recommendation: That the Board of Directors: 1. Accept improvements as completed and file a Notice of Completion. 2. Authorize payment of 5% retention 35 days after Notice of Completion is recorded. 3. Exonerate Labor and Material Bond after Notice of Completion is recorded and exonerate Faithful Performance Bond one year of Notice of Completion is recorded. ATTACHMENTS: Description Type Project #194 Pump Station Coating and Manhole Rehabilitation - Acceptance of Improvements Cover Memo Costa Mesa Sanitary District …an Independent Special District Protecting our community’s health and the environment by providing solid waste and sewer collection services. www.cmsdca.gov To: Board of Directors Via: Scott Carroll, General Manager From: Rob Hamers, District Engineer Date: November 19, 2015 Subject: Project #194 Pump Station Coating and Manhole Rehabilitation - Acceptance of Improvements Summary The interior concrete surfaces of sewer manholes and pump station wet wells are subject to corrosion from the acidic environment formed when hydrogen sulfide (the rotten egg odor) combines with moist warm air to form sulfuric acid. The corrosion is severe and relentless and the District and other agencies prevent the corrosion by coating concrete surfaces with compounds that resist the corrosion. This project cleaned and coated the interior of 27 manholes and three pump station wet wells. This type of project is completed every 7-10 years as the need arises. Construction of the improvements was completed on October 22, 2015, therefore, it is appropriate for the District to accept the improvements and file a notice of completion. Staff Recommendation That the Board of Directors approves the following action: 1. Accept improvements as completed and file a Notice of Completion. 2. Authorize payment of 5% retention 35 days after Notice of Completion is recorded. 3. Exonerate Labor and Material Bond after Notice of Completion is recorded and exonerate Faithful Performance Bond one year of Notice of Completion is recorded. Board of Directors November 19, 2015 Page 2 of 3 Analysis As the field crews clean the sewer system, they open the sewer manholes to access the main lines. When the manholes are open, the crews can observe the condition of the manhole interiors, specifically whether corrosion has deteriorated the brick walls, concrete walls, steps, or manhole bases. Every 7-10 years a project is established to rehabilitate manhole interiors, and at the same time, pump stations that need new protective linings on the interior concrete walls are added to the project. Project #194 included re-coating three pump stations, Mendoza, Corp Yard, and South Coast Plaza, along with re-coating 27 manhole interiors. On April 20, 2015 bids were opened for this project in which Sancon Engineering was the only contractor that submitted a responsive bid of $241,800. However, Sancon’s bid is very close to the engineer’s estimate of $253,000 and Sancon Engineering is an industry leader in the production and application of preventative coating. On May 28, 2015 the Board of Directors awarded a contract with Sancon Engineering and approved a contingency budget of $24,180. Because there were no change orders to this project the District utilized the contingency funds to have Sancon install a liner in the Bolsa Avenue main at a cost of $19,080 and thereby remove Hot Spot #93 from the hot spot list, plus coat an additional manhole on Fairview Road at the contract price of $3,500. On October 22, 2015 the work performed by Sancon was inspected by the District’s inspector and it was determined the workmanship was in conformance with District standards. Therefore, it is recommended that the Board of Directors approves accepting the improvements to Project #194 and authorize payment of 5% retention 35 days after Notice of Completion is recorded. It is further recommended that the Board direct staff to exonerate Labor and Material Bond after Notice of Completion is recorded and exonerate Faithful Performance Bond one year of Notice of Completion is recorded. Strategic Plan Element & Goal This item complies with Strategic Plan Element 1.0, Sewer Infrastructure and Goal No. 1.4 System Wide Sewer Replacement and Repair Program. The strategy for this Strategic Element is ”We will do this by the careful management of the collection infrastructure using prudent planning and maintenance, with financial strategies to maintain sufficient capacity and respond to changing regulatory demands.” Legal Review The Attorney for the District prepared the construction contract for the work. Board of Directors November 19, 2015 Page 3 of 3 Environmental Review Rehabilitating sewer manhole interiors and recoating pump stations are categorically exempt under the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. Seq.) under Section 15301 Existing Facilities as “Class 1 consists of the maintenance of existing public or private structures”, as further described in Section (b) as “Existing facilities of both investor and publicly-owned utilities used to provide ….sewerage” Financial Review The total budget for project #194 Pump Station Coating and Manhole Rehabilitation is $300,000. As shown below, approved contracts: Lowest Responsible Bidder - Sancon $241,800 Change Order – Subtract MH105353 ($3,400) Change Order – Remove Hot Spot #93 $19,080 Change Order – Add MH101106 $3,500 Contract Administration & Inspection $19,250 Total Project Cost $280,230 The project to date expenses total $205,667. The remaining available budget is $94,333 to cover expenses incurred but not yet billed and retentions payable. Public Notice Process Copies of this report are on file and will be included with the agenda packet for the November 19, 2015 Board of Directors regular meeting at District Headquarters and on the District’s website. Alternative Actions 1. Refer the matter back to staff for additional information Attachment: Notice of Completion Reviewed by: Wendy Davis Finance Manager EXEMPT RECORDING REQUESTED PURSUANT TO SECTION 6103, GOVERNMENT CODE AND WHEN RECORDED MAIL TO: NOELANI MIDDENWAY CLERK OF THE DISTRICT COSTA MESA SANITARY DISTRICT 628 W. 19TH STREET COSTA MESA, CA 92627-2716 THIS SPACE FOR RECORDER’S USE ONLY ___________________________________________________________________________________ NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: 1. The undersigned is owner of sewer facilities as hereinafter described. 2. The full name of the undersigned is COSTA MESA SANITARY DISTRICT. 3. The full address of the undersigned is 628 W. 19th Street, Costa Mesa, CA 92627-2718. 4. The nature of the title of the undersigned is owner of sanitary sewer main line facilities subject to the following project: #194 – Pump Station Coating and Manhole Rehabilitation 5. The full names and full addresses of all persons, if any, who hold title with the undersigned as joint tenants or as tenants in common are: None 6. The names of the predecessors in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvement herein referred to: None 7. A work of improvement on the property hereinafter described was completed on or around October 22, 2015. 8. The name of the contractor, if any, for such work of improvement was: Sancon Engineering, Inc. 5841 Engineer Drive Huntington Beach, CA 92649 (714) 891-2323 9. The property of which said work of improvement was completed is in the County of Orange, State of California, and is described as follows: Various streets in Costa Mesa and Newport Beach 10. The street address of said property is: N/A DATED this ________ day of ______________ 2015. COSTA MESA SANITARY DISTRICT ________________________________ MICHAEL SCHEAFER, PRESIDENT ATTEST: __________________________________ ROBERT OOTEN, SECRETARY STATE OF CALIFORNIA) COUNTY OF ORANGE )SS CITY OF COSTA MESA ) The undersigned, being duly sworn says: That he is the President of the Costa Mesa Sanitary District; that he has read the foregoing instrument and knows the content thereof, and that the facts stated therein are true, and that he makes this certification by authorization granted by the Board of Directors of the Costa Mesa Sanitary District. _______________________ MICHAEL SCHEAFER