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2015_10_22_board Costa Mesa Sanitary District ... an Independent Special District AGENDA Michael Scheafer President Arthur Perry Vice President Robert Ooten Secretary Arlene Schafer Assistant Secretary James Ferryman Director Public Comments. Any member of the public may address the Board. Speakers on agenda items should identify themselves to the Deputy Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non-agenda items will be heard under Public Comments. Pursuant to State law, the Board may not discuss or take action on non-agenda items except under special circumstances. Speakers must limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any speaker out of order. Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of the agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a majority of the Board after the packet is prepared, a copy of that writing may be obtained at the District offices at 628 W. 19th Street, Costa Mesa, California. The Deputy Clerk of the District may be contacted at (949) 645-8400. In Compliance with ADA: Contact Noelani Middenway, (949) 645-8400, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II). BOARD OF DIRECTORS REGULAR MEETING 628 W. 19TH STREET, COSTA MESA 92627 Thursday, October 22, 2015 5:30 PM I.CALL TO ORDER II.PLEDGE OF ALLEGIANCE III.INVOCATION IV.ROLL CALL (If absences occur, consider whether to deem those absences excused based on facts presented for the absence - such determination shall be the permission required by law.) V.Ceremonial Matters and Presentations VI.Announcement of Late Communications NOTE: Unless directed otherwise by the Board of Directors, all actions shall be based on/memorialized by the latest document submitted as a late communication. VII.PUBLIC COMMENTS This time has been set aside for persons in the audience to make comments on items within the subject matter jurisdiction of the Costa Mesa Sanitary District that are not listed on this agenda. Members of the public will have the opportunity to address the Board of Directors about all other items on this agenda at the time those items are considered. Under the provisions of the Brown Act, the Board of Directors is prohibited from taking action on oral requests but may refer the matter to staff or to a subsequent meeting. The Board of Directors will respond after public comment has been received. Please state your name. Each speaker will be limited to four (4) continuous minutes. VIII.CONSENT CALENDAR All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. 1.Board of Directors Study Session Meeting Minutes of September 8, 2015 Recommendation: That the Board of Directors approve and file. 2.Board of Directors Special Meeting Minutes of September 10, 2015 Recommendation: That the Board of Directors approve and file. 3.Board of Directors Regular Meeting Minutes of September 17, 2015 Recommendation: That the Board of Directors approve and file. 4.Occupancy Report and Payment to CR&R Environmental Services Recommendation: That the Board of Directors: 1 . Accepts the occupancy count as presented using 21,879 as the correct number of active units. 2 . Direct staff to prepare a warrant to CR&R Environmental Services in the amount of $212,594.07 to be ratified in the October 2015 warrant list, for September 2015 collection. 5.Contract Payment to CR&R Environmental Services for Recycling and Disposal Services Recommendation: That the Board of Directors approves payment to CR&R Environmental Services for recycling and disposal services for the month of September 2015. 6.Adoption of Warrant Resolution No. CMSD 2016-04 Recommendation: That the Board of Directors adopt Warrant Resolution No. CMSD 2016-04 approving District warrants for the Month of September 2015 in the amount of $792,681.10. 7.Directors' Compensation and Reimbursement of Expenses Recommendation: That the Board of Directors approves Directors’ compensation and reimbursement of expenses for the month of September 2015. 8.Sewer Lateral Assistance Program (SLAP) Update Recommendation: That the Board of Directors approve and file. ------------------------------- END OF CONSENT CALENDAR------------------------------- IX.PUBLIC HEARINGS X.GENERAL MANAGER 9.Quarterly Budget Report Recommendation: That the Board of Directors receive and file this report. 10.Carryover Appropriations and Carryover Encumbrances from Fiscal Year 2014-15 to Fiscal Year 2015-16 Recommendation: That the Board of Directors approve the re-appropriation of funds in the Fiscal Year 2015-16 for the carryover items from the prior fiscal year as detailed in Attachments A and B, and summarized as follows: Appropriations Encumbrances 10 Solid Waste Fund $1,530 $21,368 20 Liquid Waste Fund $4,618,047 $819,682 11.Strategic Plan Quarterly Progress Report (1st Quarter) Recommendation: That the Board of Directors receive and file this report. 12.Ordinance No. 109 - Amending Operations Code Section 4.04.070(f), Five- Year Limitation for GIS/CMMS Services Recommendation: That the Board of Directors approves adopting Ordinance No. 109. XI.ENGINEER'S REPORTS 13.Project Status Report Recommendation: That the Board of Directors receive and file this report. XII.TREASURER'S REPORTS 14.Investment Report for the Month of September 2015 Recommendation: That the Board of Directors approves the Investment Report for the month of September 2015. XIII.ATTORNEY'S REPORTS XIV.LOCAL MEETINGS In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day's service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation.) A. Orange County Sanitation District (OCSD) - (Director Ferryman) Recommendation: That the Board of Directors accepts oral report. B.Santa Ana River Flood Protection Agency (SARFPA) - (Vice President Perry) Recommendation: That the Board of Directors accepts oral report. C.Independent Special Districts of Orange County (ISDOC) - (President Scheafer) Recommendation: That the Board of Directors accepts oral report. D.California Special Districts Association (CSDA) - (Assistant Secretary Schafer) Recommendation: That the Board of Directors accepts oral report. E.Special District Risk Management Authority (SDRMA) - (President Scheafer) Recommendation: That the Board of Directors accepts oral report. F.Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55, Operations Code Section 3.01.030 Recommendation: That the Board of Directors accepts oral report. XV.OLD BUSINESS XVI.NEW BUSINESS XVII.ORAL COMMUNICATIONS AND DIRECTOR COMMENTS XVIII.ADJOURN TO CLOSED SESSION 15.Discuss litigation with legal counsel pursuant to Government Code Section 54956.9: (a) In regards to existing/anticipated litigation entitled Costa Mesa Sanitary District – Santa Ana Regional Water Quality Control Board Complaint No. R8-2015-0025. (b) Anticipated litigation – significant exposure to litigation pursuant to Government Code 5456.9(d)(2),(e)(1) [Number of potential cases: 1] XIX.RECONVENE TO OPEN SESSION 16.RECONVENE TO OPEN SESSION XX.ADJOURNMENT THE NEXT REGULAR MEETING OF COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS WILL BE HELD ON NOVEMBER 19, 2015 AT 5:30 P.M. IN THE DISTRICTS BOARD ROOM, 628 W. 19TH STREET. UPCOMING CMSD AND COMMUNITY EVENTS AND ACTIVITIES •Scarecrow & Pumpkin Festival – Saturday, October 17 & 18, 2015 from 10:00 am to 3:00 pm. Fairview Park at Goat Hill Junction, Placentia Avenue (Between Adams & Wilson). •Sunday Musicale: Richard Strauss’ Enoch Arden, Performed by Sonya Lee and Melina Kalomas – Sunday, October 18, 2015 from 3:00 pm to 4:00 pm. Newport Beach Central Library Friends Room, 1000 Avocado Avenue, Newport Beach. •Veterans Day – Wednesday, November 11, 2015. CMSD will be closed in observance of Veterans Day. Residential trash collection will remain as scheduled on Veterans Day. •ARTventure Event, Call for Artists – November 13-15, 2015. For more information visit www.costamesaca.gov/artventure. •Sewer Lateral Assistance Program (SLAP) – The SLAP is a financial incentive program to encourage residents to maintain their lateral sewer line. The program will contribute 50% of the resident’s cost up to a maximum of $1,100. For more information visit www.cmsdca.gov or call (949) 645-8400. Costa Mesa Sanitary District ... an Independent Special District Board of Directors Study Session Meeting Minutes of September 8, 2015 Item Number:1. Recommendation/Notes: Recommendation: That the Board of Directors approve and file. ATTACHMENTS: Description Type Board of Directors Study Session Meeting Minutes of September 8, 2015 Cover Memo COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS STUDY SESSION SEPTEMBER 8, 2015 ______________________________________________________________________ CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in study session on September 8, 2015 at 9:30 A.M. at 628 W. 19th Street, Costa Mesa. ROLL CALL DIRECTORS PRESENT: DIRECTORS ABSENT: Michael Scheafer, Arthur Perry, Robert Ooten, Arlene Schafer, James Ferryman None STAFF PRESENT: Scott Carroll, General Manager; Robin Hamers, District Engineer; Javier Ochiqui, Senior Management Analyst; Elizabeth Pham, Management Analyst II; Ed Roberts, Code Enforcement Officer; Gina Terraneo, Administrative Assistant I OTHERS PRESENT: Dean Ruffridge, CR&R PUBLIC COMMENT - None ITEMS OF STUDY 1. Recycling & Waste Diversion Reports – August 2015 Recommendation: That the Board of Directors receive and file the report. Javier Ochiqui, Senior Management Analyst, provided report details. Discussion followed regarding organic cart usage, the characterization of waste report, the District’s diversion goal, and the upcoming Organics program survey. 2. Code Enforcement Officer Report – August 2015 Recommendation: That the Board of Directors receive and file the report. COSTA MESA SANITARY DISTRICT PAGE 2 MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION HELD SEPTEMBER 8, 2015 ______________________________________________________________________ Ed Roberts, Code Enforcement Officer, provided report details and discussed scavenging activity and how the incidents are being addressed. He also noted a concentration of trash can violations on Albert Place and an increase in observed use of organics bins. 3. Policy Ad Hoc Committee Update – Oral Report Recommendation: That the Board of Directors receive an oral report from Vice President Perry. Vice President Perry provided an update, noting that the Ad Hoc Committee has met three times and will schedule the next meeting in the month of October. 4. Project #310 Indus Pipe Lining and Manhole Rehabilitation Project – Oral Report Recommendation: That the Board of Directors receive report from District Engineer, Rob Hamers. Rob Hamers, District Engineer, provided details of Project #310 and exhibited plans for lining Indus Street and rehabilitating its manholes. He noted that there is limited access to the Indus Street line and channel. Discussion followed regarding access to the Indus Street line and efforts to notify residents whose properties will be utilized to access the line. Hamers noted that notification letters have been sent to the applicable residents and further communication will be made once the project’s time frame is defined. 5. Project #200-B Harbor Force Main Rehabilitation Project – Oral Report Recommendation: That the Board of Directors receive report from District Engineer, Rob Hamers. Rob Hamers, District Engineer, provided details of Project #200-B and exhibited plans for putting in a new line. He noted that the old line will be rehabilitated at a later date. Discussion followed regarding coordination with the City of Costa Mesa and other utilities that may have lines running through the intended project site. Hamers noted that the District is coordinating with the City of Costa Mesa Traffic Department, as well as Mesa Water District and Southern California Edison. Hamers concluded by noting that the project will go out to bid before the end of the year and will cost an estimated $500,000-$600,000 in construction costs. 6. Future Study Session Items Recommendation: That the Board of Directors provide staff with direction on items to be placed on future study session agendas. COSTA MESA SANITARY DISTRICT PAGE 3 MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION HELD SEPTEMBER 8, 2015 ______________________________________________________________________ Assistant Secretary Schafer requested a summary of the Organics Program to be provided at the next Board Meeting, as well as an update on the annexation of the Newport Beach wastewater system, Project #300, and Project #200-B. She also requested a procedural protocol in regards to Board communication with the media. Additionally, Assistant Secretary Schafer suggested that the District contribute a sponsorship to the upcoming Costa Mesa Public Safety Recognition BBQ, and discussion followed regarding consulting the District Counsel prior to contributing a sponsorship. She concluded by reminding her fellow Board Members of the upcoming Chamber Breakfast on September 17, 2015. President Scheafer provided staff with direction to research art wrapping of pump station electrical boxes. Secretary Ooten suggested future discussion of how the current drought will affect the District meeting its 75% diversion goal. ORAL COMMUNICATIONS President Scheafer announced that the District had no property liability or workers compensation claims with the Special District Risk Management Authority (SDRMA) in 2014 and congratulated staff on this achievement. He also noted that he will accept the Chapter of the Year Award from the Independent Special Districts of Orange County (ISDOC). ADJOURNMENT There being no further business to come before the Board, President Scheafer adjourned the meeting at 10:39 A.M. _________________________ _________________________ Robert Ooten Michael Scheafer Secretary President Costa Mesa Sanitary District ... an Independent Special District Board of Directors Special Meeting Minutes of September 10, 2015 Item Number:2. Recommendation/Notes: Recommendation: That the Board of Directors approve and file. ATTACHMENTS: Description Type Board of Directors Special Meeting Minutes of September 10, 2015 Cover Memo COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS SPECIAL MEETING SEPTEMBER 10, 2015 ______________________________________________________________________ CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in special session on September 10, 2015 at 5:00 P.M. at 628 W. 19th Street, Costa Mesa. ROLL CALL DIRECTORS PRESENT: DIRECTORS ABSENT: Michael Scheafer, Arthur Perry, Robert Ooten, Arlene Schafer, James Ferryman None STAFF PRESENT: Scott Carroll, General Manager; Alan Burns, District Counsel; Wendy Davis, Finance Manager; Robin Hamers, District Engineer OTHERS PRESENT: None PUBLIC COMMENT President Scheafer invited members of the public to address the Board. Seeing no one, public comments were closed. ADJOURN TO CLOSED SESSION Discuss litigation with legal counsel pursuant to Government Code Section 54956.9: (a) In regards to existing/anticipated litigation entitled Costa Mesa Sanitary District – Santa Ana Regional Water Quality Control Board Complaint No. R8-2015-0025. (b) Anticipated litigation – significant exposure to litigation pursuant to Government Code 5456.9(d)(2),(e)(1) [Number of potential cases: 1] President Scheafer adjourned to closed session at 5:02 P.M. COSTA MESA SANITARY DISTRICT PAGE 2 MINUTES OF THE BOARD OF DIRECTORS SPECIAL MEETING HELD APRIL 27, 2015 ________________________________________________________________ President Scheafer reconvened to open session at 5:35 P.M. and indicated that there is nothing to report as no action had been taken during closed session. ADJOURNMENT There being no further business to come before the Board, President Scheafer adjourned the meeting at 5:35 P.M. _________________________ _________________________ Robert Ooten Michael Scheafer Secretary President Costa Mesa Sanitary District ... an Independent Special District Board of Directors Regular Meeting Minutes of September 17, 2015 Item Number:3. Recommendation/Notes: Recommendation: That the Board of Directors approve and file. ATTACHMENTS: Description Type Board of Directors Regular Meeting Minutes of September 17, 2015 Cover Memo COSTA MESA SANITARY DISTRICT MINUTES OF BOARD OF DIRECTORS REGULAR MEETING SEPTEMBER 17, 2015 ______________________________________________________________________ CALL TO ORDER The Board of Directors of the Costa Mesa Sanitary District met in regular session on September 17, 2015 at 5:30P.M. at 628 W. 19th Street, Costa Mesa. PLEDGE OF ALLEGIANCE INVOCATION ROLL CALL DIRECTORS PRESENT: DIRECTORS ABSENT: Vice President Perry led the Pledge of Allegiance. Vice President Perry led the Invocation. Arthur Perry, Robert Ooten, Arlene Schafer, James Ferryman Michael Scheafer STAFF PRESENT: Scott Carroll, General Manager; Alan Burns, District Counsel; Robin Hamers, District Engineer; Wendy Davis, Finance Manager; Marc Davis, District Treasurer; Noelani Middenway, District Clerk OTHERS PRESENT: None. CEREMONIAL MATTERS AND PRESENTATIONS – None ANNOUNCEMENT OF LATE COMMUNICATIONS Scott Carroll, General Manager, reported receipt of written public comments from Mr. Jim Mosher. Mr. Carroll indicated that Mr. Mosher’s comments were noted. PUBLIC COMMENTS – None COSTA MESA SANITARY DISTRICT PAGE 2 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD SEPTEMBER 17, 2015 ______________________________________________________________________ CONSENT CALENDAR 1. Board of Directors Study Session Meeting Minutes of August 11, 2015 2. Board of Directors Special Meeting Minutes of August 25, 2015. 3. Board of Directors Regular Meeting Minutes of August 27, 2015. 4. Occupancy Report and Payment to CR&R Environmental Services 5. Contract Payment to CR&R Environmental Services for Recycling & Disposal Services 6. Adoption of Warrant Resolution No. CMSD 2016-03 Approving District Warrant Registers 7. Directors’ Compensation and Reimbursement of Expenses 8. Sewer Lateral Assistance Program (SLAP) Update 9. Investment Report for the Month of August 2015 The Board of Directors Study Session Meeting Minutes of August 11, 2015 was approved as presented. The Board of Directors Regular Meeting Minutes of August 25, 2015 was approved as presented. The Board of Directors Regular Meeting Minutes of August 27, 2015 was approved as presented. The Board of Directors accepted the occupancy count as presented using 21,866 as the correct number of active units and directed staff to prepare a warrant to CR&R Environmental Services in the amount of $214,186.22 to be ratified in the September 2015 warrant list, for August 2015 collection. The Board of Directors approved payment to CR&R Environmental Services for recycling and disposal services for the months of July and August 2015. The Board of Directors approved adoption of Warrant Resolution No. CMSD 2016-03 approving District warrants for the month of August 2015 in the amount of $759,884.45. The Board of Directors approved Directors’ compensation and reimbursement of expenses for the month of August 2015. The Board of Directors approved the SLAP report as presented. The Board of Directors approved the Investment Report for the month of August 2015. COSTA MESA SANITARY DISTRICT PAGE 3 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD SEPTEMBER 17, 2015 ______________________________________________________________________ 10. Resolution No. 2015-874 The Board of Directors approved adoption of Resolution No. 2015-874 ordering the publication of Ordinance No. 108, amending Operations Code Section 4.03.020 – Operating Reserves. END OF CONSENT CALENDAR Director Ferryman made a motion to approve the consent calendar as presented. Assistant Secretary Schafer seconded the motion, which carried unanimously. PUBLIC HEARINGS – None GENERAL MANAGER’S REPORTS 11. EEC Environmental GIS and CMMS Support Services Recommendation: That the Board of Directors determines EEC Environmental support services for Geographic Information System (GIS) and Computerized Maintenance Management System (CMMS) is in the best interest of the District and waives bidding procedures in accordance with District Operations Code Section 4.04.120(f). Scott Carroll, General Manager, provided a description of EEC Environmental support services for GIS and CMMS and explained their role to the District’s functions. He noted that the current code does not allow for contracts exceeding 5 years, although there have been exceptions. Mr. Carroll provided his recommendation to waive the bidding requirements and direct staff to implement an amendment to EEC’s contract. Assistant Secretary Schafer made a motion to approve the amendment of the contract as presented by the General Manager. Director Ferryman seconded the motion. Discussion followed regarding the difficulty associated with drafting an RFP for GIS and CMMS support services. Rob Hamers, District Engineer, noted that the District is very satisfied with the services provided by EEC. Discussion followed regarding revisiting the status of the contract next year. Wendy Davis, Finance Manager, noted that an extension of the contract would allow the District to benefit from its investment in GIS and CMMS support services. COSTA MESA SANITARY DISTRICT PAGE 4 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD SEPTEMBER 17, 2015 ______________________________________________________________________ Discussion followed regarding waiving the bidding requirements for 2 years rather than 1 year, as initially proposed. Assistant Secretary Schafer amended the motion to waive the bidding requirements for 2 years rather than 1 year and directed the General Manager to negotiate maintaining EEC’s rates during that time. The motion passed unanimously. 12. Sewer Lateral Assistance Program (SLAP) Survey Results Recommendation: That the Board of Directors receive and file the report. Mr. Carroll provided details regarding the SLAP survey results. He noted that there has been a 30-35% return rate with the majority of surveys providing positive feedback. He added that many residents reported learning about the program through their contractor or plumber. Mr. Carroll discussed the upcoming pilot SLAP program, which would reimburse residents for conducting a CCTV of their lateral sewer line in order to deter plumbers from taking advantage of residents. Wendy Davis, Finance Manager, noted that preliminary plans for the pilot SLAP program will likely be discussed during the December Study Session. There were no additional questions or comments and the report was received. 13. Organics Recycling Program Update – Oral Report Recommendation: That the Board of Directors receive an oral report from Secretary Ooten. Secretary Ooten provided a description of the organics meeting with CR&R and District staff on August 9, 2015. He presented tonnage, as listed in the attachment for Item No. 5 and discussed organics contamination. He noted that a CR&R driver reported that multifamily homes seem to have more contaminants in their organic waste bins. Secretary Ooten also noted that residents have expressed concern about the lack of compostable bags being sold locally. Discussion followed regarding the Material Recovery Facility’s (MRF) sorting system, the disposal of animal feces into organics waste bins, local retailers that carry compostable bags, and the capacity of CR&R’s Organics trucks. There were no additional questions or comments and the report was received. COSTA MESA SANITARY DISTRICT PAGE 5 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD SEPTEMBER 17, 2015 ______________________________________________________________________ 14. Contribution Program – Costa Mesa Public Safety Recognition Barbeque Recommendation: That the Board of Directors considers sponsoring this event. Mr. Carroll provided details about the possible sponsorship of the Costa Mesa Public Safety Recognition Barbeque on October 1, 2015. Discussion followed surrounding the question of whether the sponsorship would assist in serving and advancing the District’s purpose. Assistant Secretary Schafer proposed that District participation would honor the District’s partnerships with the Costa Mesa Police and Fire Departments. Vice President Perry noted that sponsor benefits for the event are minimal. Discussion followed regarding the event’s lack of sponsor benefits and District visibility. Assistant Secretary Schafer introduced the option of providing promotional bags for District visibility rather than sponsoring the event. Additionally, she posed the question of who would be able to attend the event to represent the District. Discussion followed regarding each Board Member’s availability. Vice President Perry proposed making a personal contribution to the event rather than a District contribution. Secretary Ooten and Director Ferryman shared their agreement. Discussion followed regarding the Board Members’ individual participation in the event. No action was taken on this item. ENGINEER’S REPORTS 15. Project Status Report Recommendation: That the Board of Directors receive and file the report. District Engineer, Rob Hamers, presented the Capital Improvement Program (CIP) update and opened the floor to questions from the Board of Directors. Secretary Ooten posed the question of why Project #2000 was included in the report when it has already been completed. COSTA MESA SANITARY DISTRICT PAGE 6 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD SEPTEMBER 17, 2015 ______________________________________________________________________ Finance Manager, Wendy Davis, reported that Project #2000 will be removed from the list once the bills for the project have been received. Mr. Hamers, provided report details regarding the finalization of utility clearances at the excavation site for Project #200. There were no additional questions or comments and the report was received. TREASURER’S REPORTS 16. Resolution No. 2015-875 Recommendation: That the Board of Directors adopt Resolution No. 2015-875 authorizing District Treasurer to invest in CalTRUST. District Treasurer, Marc Davis, proposed the approval of the adoption of Resolution No. 2015-875. He noted that a similar resolution was adopted in 2008, but an account was not opened with CalTRUST at that time. Mr. Davis presented a sample resolution from CalTRUST, and explained that the adoption would authorize Mr. Davis to open an account with CalTRUST, make a deposit, and invest as a participant. He noted that documents have been submitted to the District Council, Alan Burns, for review. Assistant Secretary Schafer noted that she discussed CalTRUST with representatives from special districts at the last California Special Districts Association (CSDA) meeting and they mentioned that they are pleased with their involvement. Mr. Davis expanded on the proposal, explaining that the approval of the adoption would allow him to submit an account application and the minimum deposit of $250,000. Additionally, the proposal is to invest in a medium term account, which would allow for one deposit and one withdrawal per month. Director Ferryman made a motion to approve the adoption of Resolution No. 2015- 875. Assistant Secretary Schafer seconded the motion which passed unanimously. 17. Agreement with Davis Farr Recommendation: That the Board of Directors approve the agreement with Davis Farr. Mr. Davis provided details regarding the cleanup agreement with Davis Farr for District Treasurer services. He noted that the agreement has been submitted to District Counsel, Alan Burns, for review. Mr. Davis noted that if the Board approves the agreement, it will be subject to possible changes to recitals, an addition of a bond requirement, and Mr. Burns’ approval. COSTA MESA SANITARY DISTRICT PAGE 7 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD SEPTEMBER 17, 2015 ______________________________________________________________________ Mr. Burns noted that the recommendation for approval is being made by General Manager, Scott Carroll. Mr. Carroll confirmed his recommendation of the agreement. Secretary Ooten made a motion to approve the agreement, subject to Mr. Burns’ approval. Assistant Secretary Schafer seconded the motion which passed unanimously. ATTORNEY’S REPORTS - None LOCAL MEETINGS A. Orange County Sanitation District (OCSD) – (Director Ferryman) Recommendation: That the Board of Directors accepts oral report. Director Ferryman reported that he will not be attending the OCSD meeting next week due to the CSDA conference. B. Santa Ana River Flood Protection Agency (SARFPA) – (Vice President Perry) Recommendation: That the Board of Directors accepts oral report. Vice President Perry reported that he will be attending the SAFRPA meeting next week. C. Independent Special Districts of Orange County (ISDOC) – (President Scheafer) Recommendation: That the Board of Directors accepts oral report. President Scheafer was not present to provide a report. Assistant Secretary Schafer attended the ISDOC meeting but did not have anything to report at this time. D. California Special Districts Association (CSDA) - (Assistant Secretary Schafer) Recommendation: That the Board of Directors accepts oral report. Assistant Secretary Schafer reported that the CSDA conference is coming up and that she has applied to be a member of the CSDA Legislative Committee next year. She noted that the District will be able to present to CSDA regarding the organics program next year. Additionally, she noted that she is running for a position on the CSDA Executive Board. COSTA MESA SANITARY DISTRICT PAGE 8 MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING HELD SEPTEMBER 17, 2015 ______________________________________________________________________ E. Special District Risk Management Authority (SDRMA) – (President Scheafer) Recommendation: That the Board of Directors accepts oral report. President Scheafer was not present to provide a report. F. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55, Operations Code Section 3.01.030 Recommendation: That the Board of Directors accepts oral report. Director Ferryman reported that he and Secretary Ooten attended a meeting with OCSD officials in regards to the West Side Abandonment Project. He noted that there was an environmental concern about the amount of water going through the Fairview trunk line, but that it was an overall positive meeting. Discussion followed regarding the likelihood of OCSD supporting the project and the environmental impact of the project. District Engineer, Rob Hamers, reported that the consultant did not conduct a study to determine whether or not the Fairview trunk will need to be upsized if the West Side Abandonment Project moves forward. He noted that this is causing a delay to the project. Discussion followed regarding the financial impact of the project delay. Secretary Ooten reported that he and Mr. Carroll will be attending the Regional Water Quality Control Board meeting tomorrow. OLD BUSINESS – None NEW BUSINESS Secretary Ooten requested information regarding the Organics Program at next month’s Board Meeting. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS – None ADJOURNMENT There being no further business to come before the Board, Vice President Perry adjourned the meeting at 6:27 P.M. _________________________ _________________________ Robert Ooten Michael Scheafer Secretary President Costa Mesa Sanitary District ... an Independent Special District Occupancy Report and Payment to CR&R Environmental Services Item Number:4. Recommendation/Notes: Recommendation: That the Board of Directors: 1. Accepts the occupancy count as presented using 21,879 as the correct number of active units. 2. Direct staff to prepare a warrant to CR&R Environmental Services in the amount of $212,594.07 to be ratified in the October 2015 warrant list, for September 2015 collection. ATTACHMENTS: Description Type Occupancy Report and Payment to CR&R Environmental Services Cover Memo Costa Mesa Sanitary District ... an Independent Special District Contract Payment to CR&R Environmental Services for Recycling and Disposal Services Item Number:5. Recommendation/Notes: Recommendation: That the Board of Directors approves payment to CR&R Environmental Services for recycling and disposal services for the month of September 2015. ATTACHMENTS: Description Type Contract Payment to CR&R Environmental Services for Recycling and Disposal Services Cover Memo Costa Mesa Sanitary District ... an Independent Special District Adoption of Warrant Resolution No. CMSD 2016-04 Item Number:6. Recommendation/Notes: Recommendation: That the Board of Directors adopt Warrant Resolution No. CMSD 2016-04 approving District warrants for the Month of September 2015 in the amount of $792,681.10. ATTACHMENTS: Description Type Adoption of Warrant Resolution No. CMSD 2016-04 Cover Memo COSTA MESA SANITARY DISTRICT Warrant Resolution No. CMSD 2016-4 A RESOLUTION OF THE COSTA MESA SANITARY DISTRICT RATIFYING THE PAYMENT OF CERTAIN CLAIMS AND DEMANDS, AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME WERE PAID. THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT DOES HEREBY ORDER AND RESOLVE AS FOLLOWS: Section 1. That the attached claims and demands totaling $792,681.10 have been audited as required by law and that the same were paid out of respective funds as hereinafter set forth. Section 2. That the Clerk of the District shall certify to the adoption of this Resolution and shall retain a certified copy thereof in his own records. PASSED AND ADOPTED this 22nd day of October 2015. ATTEST: Secretary President STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss COSTA MESA SANITARY DISTRICT ) I, Noelani Middenway, District Clerk of the Costa Mesa Sanitary District, hereby certify that the foregoing Warrant Resolution No. CMSD 2016-4 was duly adopted by the Costa Mesa Sanitary District at a regular meeting held on the 22nd day of October 2015. AYES: NOES: ABSENT: ABSTAIN: IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of the Costa Mesa Sanitary District on this 22nd day of October 2015. District Clerk of the Costa Mesa Sanitary District User: Printed:10/7/2015 - 7:29 AM Checks for Approval Accounts Payable ktran Check Number Check Date Account Name Vendor NameFund Name Void Amount Employment Development Department 0 09/02/2015 Liquid Waste Fund State Withholding Taxes 2,017.15 Check Total: 2,017.15 Cal Pers Employee Ret System 0 09/16/2015 Liquid Waste Fund PERS - Employer 17.10 Cal Pers Employee Ret System 0 09/16/2015 Solid Waste Fund PERS - Employer 1.90 Cal Pers Employee Ret System 0 09/16/2015 Solid Waste Fund PERS - Employer 84.90 Cal Pers Employee Ret System 0 09/16/2015 Liquid Waste Fund PERS - Employer 764.10 Check Total: 868.00 Employment Development Department 0 09/02/2015 Liquid Waste Fund State Withholding Taxes 101.03 Check Total: 101.03 Internal Revenue Service 0 09/02/2015 Liquid Waste Fund Medicare - Employee 93.00 Internal Revenue Service 0 09/02/2015 Liquid Waste Fund FICA - Employee 397.65 Internal Revenue Service 0 09/02/2015 Liquid Waste Fund Federal Withholding Taxes 433.10 Internal Revenue Service 0 09/02/2015 Liquid Waste Fund Medicare - Employee 93.00 Internal Revenue Service 0 09/02/2015 Liquid Waste Fund FICA - Employee 397.65 Check Total: 1,414.40 Cal PERS 0 09/08/2015 Solid Waste Fund Benefits Admin Costs 4.34 Cal PERS 0 09/08/2015 Liquid Waste Fund PERS Medical 10,298.82 Cal PERS 0 09/08/2015 Liquid Waste Fund Benefits Admin Costs 201.30 Cal PERS 0 09/08/2015 Liquid Waste Fund Benefits Admin Costs 39.02 Cal PERS 0 09/08/2015 Liquid Waste Fund Sewer Maint-Benefit Admin 67.10 Check Total: 10,610.58 Employment Development Department 0 09/23/2015 Liquid Waste Fund State Withholding Taxes 102.65 Check Total: 102.65 Internal Revenue Service 0 09/23/2015 Liquid Waste Fund Medicare - Employee 102.68 Internal Revenue Service 0 09/23/2015 Liquid Waste Fund FICA - Employee 439.02 Internal Revenue Service 0 09/23/2015 Liquid Waste Fund Medicare - Employee 102.68 AP-Checks for Approval (10/7/2015 - 7:29 AM)Page 1 Check Number Check Date Account Name Vendor NameFund Name Void Amount Internal Revenue Service 0 09/23/2015 Liquid Waste Fund Federal Withholding Taxes 473.54 Internal Revenue Service 0 09/23/2015 Liquid Waste Fund FICA - Employee 439.02 Check Total: 1,556.94 Internal Revenue Service 0 09/02/2015 Liquid Waste Fund Medicare - Employee 694.64 Internal Revenue Service 0 09/02/2015 Liquid Waste Fund Medicare - Employee 694.64 Internal Revenue Service 0 09/02/2015 Liquid Waste Fund Federal Withholding Taxes 6,201.02 Check Total: 7,590.30 Cal Pers Employee Ret System 0 09/02/2015 Liquid Waste Fund PERS Retirement 64.17 Cal Pers Employee Ret System 0 09/02/2015 Liquid Waste Fund PERS Survivor Benefit 15.81 Cal Pers Employee Ret System 0 09/02/2015 Liquid Waste Fund PERS Retirement 3,731.00 Cal Pers Employee Ret System 0 09/02/2015 Liquid Waste Fund PERS Retirement 2,533.32 Cal Pers Employee Ret System 0 09/02/2015 Liquid Waste Fund PERS Retirement 686.05 Cal Pers Employee Ret System 0 09/02/2015 Liquid Waste Fund PERS Retirement 48.02 Check Total: 7,078.37 Internal Revenue Service 0 09/16/2015 Liquid Waste Fund Medicare - Employee 781.61 Internal Revenue Service 0 09/16/2015 Liquid Waste Fund Medicare - Employee 781.61 Internal Revenue Service 0 09/16/2015 Liquid Waste Fund Federal Withholding Taxes 5,932.23 Check Total: 7,495.45 Employment Development Department 0 09/16/2015 Liquid Waste Fund State Withholding Taxes 1,899.66 Check Total: 1,899.66 Cal Pers Employee Ret System 0 09/16/2015 Liquid Waste Fund PERS Retirement 3,736.26 Cal Pers Employee Ret System 0 09/16/2015 Liquid Waste Fund PERS - Employer 0.02 Cal Pers Employee Ret System 0 09/16/2015 Liquid Waste Fund PERS Retirement 2,538.40 Cal Pers Employee Ret System 0 09/16/2015 Liquid Waste Fund PERS Retirement 48.02 Cal Pers Employee Ret System 0 09/16/2015 Liquid Waste Fund PERS Retirement 686.05 Cal Pers Employee Ret System 0 09/16/2015 Liquid Waste Fund PERS Retirement 64.17 Cal Pers Employee Ret System 0 09/16/2015 Liquid Waste Fund PERS Survivor Benefit 15.81 Check Total: 7,088.73 Bank of America 0 09/15/2015 Solid Waste Fund Investment Earnings 476.65 Check Total: 476.65 Bank of America 0 09/03/2015 Solid Waste Fund Investment Earnings 115.42 Check Total: 115.42 Employment Development Department 0 09/30/2015 Liquid Waste Fund State Withholding Taxes 2,006.55 AP-Checks for Approval (10/7/2015 - 7:29 AM)Page 2 Check Number Check Date Account Name Vendor NameFund Name Void Amount Check Total: 2,006.55 Internal Revenue Service 0 09/30/2015 Liquid Waste Fund Federal Withholding Taxes 6,139.09 Internal Revenue Service 0 09/30/2015 Liquid Waste Fund Medicare - Employee 750.89 Internal Revenue Service 0 09/30/2015 Liquid Waste Fund Medicare - Employee 750.89 Check Total: 7,640.87 Cal Pers Employee Ret System 0 09/30/2015 Liquid Waste Fund PERS Retirement 48.02 Cal Pers Employee Ret System 0 09/30/2015 Liquid Waste Fund PERS Retirement 2,531.38 Cal Pers Employee Ret System 0 09/30/2015 Liquid Waste Fund PERS Retirement 686.05 Cal Pers Employee Ret System 0 09/30/2015 Liquid Waste Fund PERS Retirement 64.17 Cal Pers Employee Ret System 0 09/30/2015 Liquid Waste Fund PERS - Employer -0.01 Cal Pers Employee Ret System 0 09/30/2015 Liquid Waste Fund PERS Survivor Benefit 15.81 Cal Pers Employee Ret System 0 09/30/2015 Liquid Waste Fund PERS Retirement 3,729.01 Check Total: 7,074.43 Willdan Engineering 14194 09/04/2015 Solid Waste Fund Professional Services 1,041.56 Willdan Engineering 14194 09/04/2015 Liquid Waste Fund Professional Services 9,374.08 Check Total: 10,415.64 FedEx 14195 09/04/2015 Liquid Waste Fund Postage 28.38 FedEx 14195 09/04/2015 Liquid Waste Fund Postage 69.83 Check Total: 98.21 AFLAC 14196 09/04/2015 Liquid Waste Fund Employee Insurance 1,079.36 Check Total: 1,079.36 Alpha Traffic Services 14197 09/04/2015 Liquid Waste Fund Sewer Maint-Annual Sewer Maint 3,310.00 Check Total: 3,310.00 Bay Alarm Company 14198 09/04/2015 Solid Waste Fund Building Maintenance 22.22 Bay Alarm Company 14198 09/04/2015 Liquid Waste Fund Building Maintenance 200.02 Check Total: 222.24 Blessington Lane Condo Assoc 14199 09/04/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 497.50 Check Total: 497.50 Lola Irene Bridgewaters 14200 09/04/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,100.00 Check Total: 1,100.00 California Association for Local Economic Developm 14201 09/04/2015 Liquid Waste Fund Prof Membership/Dues 603.00 AP-Checks for Approval (10/7/2015 - 7:29 AM)Page 3 Check Number Check Date Account Name Vendor NameFund Name Void Amount California Association for Local Economic Developm 14201 09/04/2015 Solid Waste Fund Prof Membership/Dues 67.00 Check Total: 670.00 California Building Evaluation & Construction, Inc 14202 09/04/2015 Liquid Waste Fund Retention's Payable -210.31 California Building Evaluation & Construction, Inc 14202 09/04/2015 Liquid Waste Fund Generator at Yard #203 4,206.00 Check Total: 3,995.69 California State University, Fresno Foundation 14203 09/04/2015 Liquid Waste Fund Staff Development 630.00 California State University, Fresno Foundation 14203 09/04/2015 Solid Waste Fund Staff Development 70.00 Check Total: 700.00 City of Newport Beach 14204 09/04/2015 Liquid Waste Fund Sewer Maint- Water Pumps 34.54 Check Total: 34.54 CMSD Petty Cash 14205 09/04/2015 Liquid Waste Fund Medical/Employment Services 9.00 CMSD Petty Cash 14205 09/04/2015 Solid Waste Fund Medical/Employment Services 1.00 CMSD Petty Cash 14205 09/04/2015 Solid Waste Fund Medical/Employment Services 1.00 CMSD Petty Cash 14205 09/04/2015 Liquid Waste Fund Medical/Employment Services 30.00 CMSD Petty Cash 14205 09/04/2015 Liquid Waste Fund Sewer Maint-Staff Development 7.24 CMSD Petty Cash 14205 09/04/2015 Liquid Waste Fund Medical/Employment Services 9.00 CMSD Petty Cash 14205 09/04/2015 Solid Waste Fund Board Development 1.72 CMSD Petty Cash 14205 09/04/2015 Liquid Waste Fund Board Development 15.49 CMSD Petty Cash 14205 09/04/2015 Solid Waste Fund Building Maintenance 3.13 CMSD Petty Cash 14205 09/04/2015 Liquid Waste Fund Sewer Maint-Bldg Maint 21.59 CMSD Petty Cash 14205 09/04/2015 Liquid Waste Fund Building Maintenance 28.12 CMSD Petty Cash 14205 09/04/2015 Liquid Waste Fund Medical/Employment Services 59.00 CMSD Petty Cash 14205 09/04/2015 Liquid Waste Fund Medical/Employment Services 59.00 CMSD Petty Cash 14205 09/04/2015 Solid Waste Fund Staff Development 1.75 CMSD Petty Cash 14205 09/04/2015 Liquid Waste Fund Staff Development 15.75 CMSD Petty Cash 14205 09/04/2015 Liquid Waste Fund Staff Development 12.60 CMSD Petty Cash 14205 09/04/2015 Liquid Waste Fund Staff Development 1.40 CMSD Petty Cash 14205 09/04/2015 Solid Waste Fund Staff Development 5.20 CMSD Petty Cash 14205 09/04/2015 Liquid Waste Fund Staff Development 46.80 CMSD Petty Cash 14205 09/04/2015 Solid Waste Fund MultiMed/Blueprint/Copies/Sub 1.50 CMSD Petty Cash 14205 09/04/2015 Liquid Waste Fund MultiMed/Blueprints/Copies/Sub 13.50 CMSD Petty Cash 14205 09/04/2015 Liquid Waste Fund MultiMed/Blueprints/Copies/Sub 4.05 CMSD Petty Cash 14205 09/04/2015 Solid Waste Fund MultiMed/Blueprint/Copies/Sub 0.45 CMSD Petty Cash 14205 09/04/2015 Solid Waste Fund Building Maintenance 0.25 CMSD Petty Cash 14205 09/04/2015 Liquid Waste Fund Building Maintenance 2.24 CMSD Petty Cash 14205 09/04/2015 Solid Waste Fund Staff Development 6.92 CMSD Petty Cash 14205 09/04/2015 Liquid Waste Fund Staff Development 62.24 CMSD Petty Cash 14205 09/04/2015 Solid Waste Fund MultiMed/Blueprint/Copies/Sub 1.80 CMSD Petty Cash 14205 09/04/2015 Liquid Waste Fund MultiMed/Blueprints/Copies/Sub 16.20 AP-Checks for Approval (10/7/2015 - 7:29 AM)Page 4 Check Number Check Date Account Name Vendor NameFund Name Void Amount Check Total: 437.94 Cordova & Son, Inc. 14206 09/04/2015 Liquid Waste Fund Sewer Maint-Pump Stn Maint 1,461.00 Check Total: 1,461.00 CR Transfer, Inc. 14207 09/04/2015 Solid Waste Fund Organics Disposal 10,167.41 Check Total: 10,167.41 CWEA-SARBS 14208 09/04/2015 Liquid Waste Fund Sewer Maint-Prof Member/Dues 164.00 Check Total: 164.00 Damien Decker 14209 09/04/2015 Liquid Waste Fund Sewer Maint-Pump Stn Maint 480.00 Check Total: 480.00 DELL Marketing LP 14210 09/04/2015 Solid Waste Fund Small Tools/Equipment 29.49 DELL Marketing LP 14210 09/04/2015 Liquid Waste Fund Small Tools/Equipment 265.40 DELL Marketing LP 14210 09/04/2015 Solid Waste Fund Capital Outlay 394.81 DELL Marketing LP 14210 09/04/2015 Liquid Waste Fund Capital Outlay 3,553.38 Check Total: 4,243.08 Donald Duarte 14211 09/04/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 246.50 Check Total: 246.50 ECS Imaging, Inc. 14212 09/04/2015 Solid Waste Fund Computer Licenses & Maint 634.90 ECS Imaging, Inc. 14212 09/04/2015 Liquid Waste Fund Computer Licenses & Maint 5,714.10 Check Total: 6,349.00 Environmental Education Services and Programs 14213 09/04/2015 Solid Waste Fund Educational Programs 900.00 Check Total: 900.00 Jim Ferryman 14214 09/04/2015 Liquid Waste Fund Board Development 5.69 Jim Ferryman 14214 09/04/2015 Solid Waste Fund Board Development 0.63 Check Total: 6.32 GE Capital 14215 09/04/2015 Solid Waste Fund Equipment Maintenance 31.63 GE Capital 14215 09/04/2015 Liquid Waste Fund Equipment Maintenance 284.66 Check Total: 316.29 Harper & Burns LLP 14216 09/04/2015 Solid Waste Fund Legal Services 641.24 Harper & Burns LLP 14216 09/04/2015 Solid Waste Fund Legal Services 630.40 Harper & Burns LLP 14216 09/04/2015 Liquid Waste Fund Legal Services 1,280.50 AP-Checks for Approval (10/7/2015 - 7:29 AM)Page 5 Check Number Check Date Account Name Vendor NameFund Name Void Amount Harper & Burns LLP 14216 09/04/2015 Liquid Waste Fund Legal Services 1,190.86 Harper & Burns LLP 14216 09/04/2015 Liquid Waste Fund Legal Services 531.90 Check Total: 4,274.90 IPC Fuel Distribution 14217 09/04/2015 Liquid Waste Fund Sewer Maint-Equipment Maint 3,839.10 Check Total: 3,839.10 Lucy Kado 14218 09/04/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,100.00 Check Total: 1,100.00 James Long 14219 09/04/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,100.00 Check Total: 1,100.00 Bob Milliken 14220 09/04/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,100.00 Check Total: 1,100.00 National Plant Services, Inc. 14221 09/04/2015 Liquid Waste Fund Sewer Maint-Sewer Line Tele 795.84 National Plant Services, Inc. 14221 09/04/2015 Liquid Waste Fund Sewer Maint-Sewer Line Tele 1,269.04 Check Total: 2,064.88 Ortiz Landscaping & Maintenance 14222 09/04/2015 Solid Waste Fund Building Maintenance 13.50 Ortiz Landscaping & Maintenance 14222 09/04/2015 Liquid Waste Fund Building Maintenance 121.50 Ortiz Landscaping & Maintenance 14222 09/04/2015 Liquid Waste Fund Sewer Maint-Bldg Maint 75.00 Check Total: 210.00 Purchase Power 14223 09/04/2015 Solid Waste Fund Postage 11.34 Purchase Power 14223 09/04/2015 Liquid Waste Fund Postage 102.02 Check Total: 113.36 Michelle Rankin 14224 09/04/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,250.00 Check Total: 1,250.00 Bret Raus 14225 09/04/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 675.00 Check Total: 675.00 Robin B. Hamers & Assoc., Inc. 14226 09/04/2015 Liquid Waste Fund Engineering/Architectual Serv 1,530.00 Robin B. Hamers & Assoc., Inc. 14226 09/04/2015 Liquid Waste Fund Engineering/Architectual Serv 2,310.00 Robin B. Hamers & Assoc., Inc. 14226 09/04/2015 Liquid Waste Fund Plan Ck/Inspection-Inside 262.50 Robin B. Hamers & Assoc., Inc. 14226 09/04/2015 Liquid Waste Fund Plan Ck/Inspection-Inside 1,522.50 Robin B. Hamers & Assoc., Inc. 14226 09/04/2015 Liquid Waste Fund Plan Ck/Inspection-Outside 5,530.00 Robin B. Hamers & Assoc., Inc. 14226 09/04/2015 Liquid Waste Fund Plan Ck/Inspection-Outside 1,365.00 AP-Checks for Approval (10/7/2015 - 7:29 AM)Page 6 Check Number Check Date Account Name Vendor NameFund Name Void Amount Robin B. Hamers & Assoc., Inc. 14226 09/04/2015 Liquid Waste Fund Plan Ck/Inspection-Swr Lateral 52.50 Robin B. Hamers & Assoc., Inc. 14226 09/04/2015 Liquid Waste Fund Plan Ck/Inspection-Swr Lateral 2,275.00 Robin B. Hamers & Assoc., Inc. 14226 09/04/2015 Liquid Waste Fund PS Coating & Manhole Rehb #194 4,620.00 Robin B. Hamers & Assoc., Inc. 14226 09/04/2015 Liquid Waste Fund PS Coating & Manhole Rehb #194 472.50 Robin B. Hamers & Assoc., Inc. 14226 09/04/2015 Liquid Waste Fund Pump Stn Emerg. Eqpt. #196 1,447.50 Robin B. Hamers & Assoc., Inc. 14226 09/04/2015 Liquid Waste Fund Pump Stn Emerg. Eqpt. #196 787.50 Robin B. Hamers & Assoc., Inc. 14226 09/04/2015 Liquid Waste Fund Pump Stn Emerg. Eqpt. #196 210.00 Robin B. Hamers & Assoc., Inc. 14226 09/04/2015 Liquid Waste Fund Force Main Upgrades #200 2,509.00 Robin B. Hamers & Assoc., Inc. 14226 09/04/2015 Liquid Waste Fund Indus Relining Project #310 3,150.00 Robin B. Hamers & Assoc., Inc. 14226 09/04/2015 Liquid Waste Fund Indus Relining Project #310 280.00 Check Total: 28,324.00 Arlene Schafer 14227 09/04/2015 Solid Waste Fund Board Development 5.94 Arlene Schafer 14227 09/04/2015 Liquid Waste Fund Board Development 53.45 Check Total: 59.39 Michael Scheafer 14228 09/04/2015 Solid Waste Fund Board Development 34.15 Michael Scheafer 14228 09/04/2015 Liquid Waste Fund Board Development 3.80 Check Total: 37.95 Securitas Security Service USA, Inc. 14229 09/04/2015 Solid Waste Fund Building Maintenance 22.40 Securitas Security Service USA, Inc. 14229 09/04/2015 Liquid Waste Fund Building Maintenance 201.60 Check Total: 224.00 Solid Waste Association of North America 14230 09/04/2015 Solid Waste Fund Prof Membership/Dues 287.00 Check Total: 287.00 Southern California Edison 14231 09/04/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 240.10 Southern California Edison 14231 09/04/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 111.03 Southern California Edison 14231 09/04/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 31.21 Southern California Edison 14231 09/04/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 232.66 Southern California Edison 14231 09/04/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 75.60 Southern California Edison 14231 09/04/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 1,201.19 Southern California Edison 14231 09/04/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 91.24 Southern California Edison 14231 09/04/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 196.64 Southern California Edison 14231 09/04/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 451.23 Southern California Edison 14231 09/04/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 83.16 Southern California Edison 14231 09/04/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 166.90 Southern California Edison 14231 09/04/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 48.23 Southern California Edison 14231 09/04/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 99.57 Southern California Edison 14231 09/04/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 581.71 Southern California Edison 14231 09/04/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 325.02 AP-Checks for Approval (10/7/2015 - 7:29 AM)Page 7 Check Number Check Date Account Name Vendor NameFund Name Void Amount Southern California Edison 14231 09/04/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 283.95 Southern California Edison 14231 09/04/2015 Liquid Waste Fund Electric - Building 619.99 Southern California Edison 14231 09/04/2015 Solid Waste Fund Electric - Building 68.89 Check Total: 4,908.32 Southern California Gas Company 14232 09/04/2015 Solid Waste Fund Gas - Building 1.96 Southern California Gas Company 14232 09/04/2015 Liquid Waste Fund Gas - Building 17.63 Southern California Gas Company 14232 09/04/2015 Liquid Waste Fund Sewer Maint-Gas Bldg 24.94 Check Total: 44.53 Spec Dist Risk Mgt Authority 14233 09/04/2015 Liquid Waste Fund Cafeteria Plan 189.86 Spec Dist Risk Mgt Authority 14233 09/04/2015 Liquid Waste Fund Swr Maint - Cafeteria Plan 69.10 Spec Dist Risk Mgt Authority 14233 09/04/2015 Liquid Waste Fund Vision Insurance 237.70 Spec Dist Risk Mgt Authority 14233 09/04/2015 Liquid Waste Fund Swr Maint - Cafeteria Plan 176.69 Spec Dist Risk Mgt Authority 14233 09/04/2015 Solid Waste Fund Benefits Admin Costs 10.70 Spec Dist Risk Mgt Authority 14233 09/04/2015 Liquid Waste Fund Dental Insurance 1,109.85 Spec Dist Risk Mgt Authority 14233 09/04/2015 Liquid Waste Fund Cafeteria Plan 64.95 Spec Dist Risk Mgt Authority 14233 09/04/2015 Liquid Waste Fund Benefits Admin Costs 24.94 Spec Dist Risk Mgt Authority 14233 09/04/2015 Solid Waste Fund Cafeteria Plan 59.43 Spec Dist Risk Mgt Authority 14233 09/04/2015 Solid Waste Fund Cafeteria Plan 168.89 Check Total: 2,112.11 United Laboratories 14234 09/04/2015 Liquid Waste Fund Sewer Maint-Material/Supplies 302.26 Check Total: 302.26 Willdan Engineering 14235 09/04/2015 Solid Waste Fund Professional Services 110.00 Willdan Engineering 14235 09/04/2015 Liquid Waste Fund Professional Services 990.00 Willdan Engineering 14235 09/04/2015 Solid Waste Fund Professional Services 7,827.20 Willdan Engineering 14235 09/04/2015 Solid Waste Fund Professional Services 869.69 Check Total: 9,796.89 Air Resources Board 14241 09/18/2015 Liquid Waste Fund Sewer Maint-Equipment Maint 570.00 Check Total: 570.00 AT&T 14242 09/18/2015 Liquid Waste Fund Sewer Maint-Telephone 158.94 AT&T 14242 09/18/2015 Liquid Waste Fund Telephone 467.00 AT&T 14242 09/18/2015 Solid Waste Fund Telephone 51.89 AT&T 14242 09/18/2015 Liquid Waste Fund Telephone 81.40 AT&T 14242 09/18/2015 Solid Waste Fund Telephone 9.04 AT&T 14242 09/18/2015 Liquid Waste Fund Sewer Maint-Telephone 45.58 Check Total: 813.85 AP-Checks for Approval (10/7/2015 - 7:29 AM)Page 8 Check Number Check Date Account Name Vendor NameFund Name Void Amount Birch Communications 14243 09/18/2015 Liquid Waste Fund Sewer Maint-Telephone 432.49 Birch Communications 14243 09/18/2015 Solid Waste Fund Telephone 45.38 Birch Communications 14243 09/18/2015 Liquid Waste Fund Telephone 408.39 Check Total: 886.26 Bank of America 14244 09/18/2015 Liquid Waste Fund Sewer Maint-Pump Stn Maint 28.78 Bank of America 14244 09/18/2015 Liquid Waste Fund Sewer Maint-Material/Supplies 195.70 Bank of America 14244 09/18/2015 Liquid Waste Fund Sewer Maint-Material/Supplies 126.59 Bank of America 14244 09/18/2015 Liquid Waste Fund Sewer Maint-Staff Development 80.00 Bank of America 14244 09/18/2015 Liquid Waste Fund Sewer Maint-Material/Supplies 392.48 Bank of America 14244 09/18/2015 Liquid Waste Fund Sewer Maint-Bldg Maint 47.07 Bank of America 14244 09/18/2015 Liquid Waste Fund Sewer Maint-Staff Development 216.35 Bank of America 14244 09/18/2015 Liquid Waste Fund Sewer Maint-Office Supplies 22.68 Bank of America 14244 09/18/2015 Liquid Waste Fund Sewer Maint-Small Tools/Eq 32.66 Bank of America 14244 09/18/2015 Liquid Waste Fund Computer Licenses & Maint 129.60 Bank of America 14244 09/18/2015 Liquid Waste Fund Sewer Maint-Office Supplies 13.47 Bank of America 14244 09/18/2015 Liquid Waste Fund Sewer Maint-Equipment Maint 16.19 Bank of America 14244 09/18/2015 Liquid Waste Fund Sewer Maint-Small Tools/Eq 26.98 Bank of America 14244 09/18/2015 Solid Waste Fund Board Development 75.00 Bank of America 14244 09/18/2015 Liquid Waste Fund Board Development 329.35 Bank of America 14244 09/18/2015 Solid Waste Fund Board Development 2.14 Bank of America 14244 09/18/2015 Liquid Waste Fund Board Development 396.00 Bank of America 14244 09/18/2015 Solid Waste Fund Board Development 1.30 Bank of America 14244 09/18/2015 Liquid Waste Fund Staff Development 22.50 Bank of America 14244 09/18/2015 Solid Waste Fund Board Development 36.59 Bank of America 14244 09/18/2015 Solid Waste Fund Board Development 44.00 Bank of America 14244 09/18/2015 Liquid Waste Fund Staff Development 15.53 Bank of America 14244 09/18/2015 Liquid Waste Fund Board Development 19.29 Bank of America 14244 09/18/2015 Liquid Waste Fund Board Development 11.70 Bank of America 14244 09/18/2015 Solid Waste Fund Staff Development 1.73 Bank of America 14244 09/18/2015 Solid Waste Fund Staff Development 2.50 Bank of America 14244 09/18/2015 Liquid Waste Fund Computer Licenses & Maint 112.50 Bank of America 14244 09/18/2015 Solid Waste Fund Staff Development 4.92 Bank of America 14244 09/18/2015 Solid Waste Fund Staff Development 29.82 Bank of America 14244 09/18/2015 Liquid Waste Fund Staff Development 44.28 Bank of America 14244 09/18/2015 Liquid Waste Fund Office Supplies 122.22 Bank of America 14244 09/18/2015 Solid Waste Fund Staff Development 2.50 Bank of America 14244 09/18/2015 Liquid Waste Fund Staff Development 19.69 Bank of America 14244 09/18/2015 Solid Waste Fund Staff Development 2.19 Bank of America 14244 09/18/2015 Solid Waste Fund Office Supplies 10.15 Bank of America 14244 09/18/2015 Liquid Waste Fund Staff Development 22.50 Bank of America 14244 09/18/2015 Liquid Waste Fund Office Supplies 544.25 Bank of America 14244 09/18/2015 Liquid Waste Fund Staff Development 268.38 AP-Checks for Approval (10/7/2015 - 7:29 AM)Page 9 Check Number Check Date Account Name Vendor NameFund Name Void Amount Bank of America 14244 09/18/2015 Solid Waste Fund Computer Licenses & Maint 12.50 Bank of America 14244 09/18/2015 Solid Waste Fund Office Supplies 60.47 Bank of America 14244 09/18/2015 Liquid Waste Fund Sewer Maint-Material/Supplies 10.95 Bank of America 14244 09/18/2015 Liquid Waste Fund Office Supplies 91.31 Bank of America 14244 09/18/2015 Liquid Waste Fund Sewer Maint-Office Supplies 101.47 Bank of America 14244 09/18/2015 Solid Waste Fund Office Supplies 13.58 Check Total: 3,759.86 Kevin Carr 14245 09/18/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,100.00 Check Total: 1,100.00 Jon Castrogiovanni 14246 09/18/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 875.00 Check Total: 875.00 City of Costa Mesa 14247 09/18/2015 Liquid Waste Fund Sewer Maint-Equipment Maint 450.89 City of Costa Mesa 14247 09/18/2015 Liquid Waste Fund Sewer Maint-Equipment Maint 383.81 Check Total: 834.70 City of Costa Mesa 14248 09/18/2015 Solid Waste Fund Organics Public Info/Ed/Comm 250.00 Check Total: 250.00 CoreLogic Solutions, LLC 14249 09/18/2015 Solid Waste Fund Computer Licenses & Maint 15.00 CoreLogic Solutions, LLC 14249 09/18/2015 Liquid Waste Fund Computer Licenses & Maint 135.00 Check Total: 150.00 Cordova & Son, Inc. 14250 09/18/2015 Liquid Waste Fund Sewer Maint-Pump Stn Maint 1,440.00 Check Total: 1,440.00 CR&R Incorporated Environmental Services 14251 09/18/2015 Solid Waste Fund Trash Hauler 214,186.22 Check Total: 214,186.22 CR&R Incorporated Environmental Services 14252 09/18/2015 Solid Waste Fund Household Hazardous Waste 686.00 Check Total: 686.00 C&R Drains Inc. 14253 09/18/2015 Liquid Waste Fund Sewer Maint-Pump Stn Maint 100.00 Check Total: 100.00 CR Transfer, Inc. 14254 09/18/2015 Solid Waste Fund Recycling/Disposal 69,165.83 CR Transfer, Inc. 14254 09/18/2015 Solid Waste Fund Recycling/Disposal 3,887.88 CR Transfer, Inc. 14254 09/18/2015 Solid Waste Fund Recycling/Disposal 72,226.35 CR Transfer, Inc. 14254 09/18/2015 Solid Waste Fund Recycling/Disposal 2,352.68 AP-Checks for Approval (10/7/2015 - 7:29 AM)Page 10 Check Number Check Date Account Name Vendor NameFund Name Void Amount CR Transfer, Inc. 14254 09/18/2015 Solid Waste Fund Organics Disposal 30,154.55 Check Total: 177,787.29 WM Curbside, LLC 14255 09/18/2015 Solid Waste Fund Sharps Program 115.00 WM Curbside, LLC 14255 09/18/2015 Solid Waste Fund Sharps Program 115.00 WM Curbside, LLC 14255 09/18/2015 Solid Waste Fund Pharmaceutical Program 90.00 WM Curbside, LLC 14255 09/18/2015 Solid Waste Fund Sharps Program 115.00 WM Curbside, LLC 14255 09/18/2015 Solid Waste Fund Pharmaceutical Program 161.55 WM Curbside, LLC 14255 09/18/2015 Solid Waste Fund Pharmaceutical Program 90.00 WM Curbside, LLC 14255 09/18/2015 Solid Waste Fund Pharmaceutical Program 90.00 WM Curbside, LLC 14255 09/18/2015 Solid Waste Fund Sharps Program 115.00 WM Curbside, LLC 14255 09/18/2015 Solid Waste Fund Sharps Program 115.00 WM Curbside, LLC 14255 09/18/2015 Solid Waste Fund Pharmaceutical Program 97.65 WM Curbside, LLC 14255 09/18/2015 Solid Waste Fund Pharmaceutical Program 90.00 WM Curbside, LLC 14255 09/18/2015 Solid Waste Fund Pharmaceutical Program 90.00 WM Curbside, LLC 14255 09/18/2015 Solid Waste Fund Sharps Program 115.00 WM Curbside, LLC 14255 09/18/2015 Solid Waste Fund Sharps Program 115.00 WM Curbside, LLC 14255 09/18/2015 Solid Waste Fund Pharmaceutical Program 181.35 WM Curbside, LLC 14255 09/18/2015 Solid Waste Fund Pharmaceutical Program 70.65 WM Curbside, LLC 14255 09/18/2015 Solid Waste Fund Pharmaceutical Program 112.05 Check Total: 1,878.25 Dwyer Instruments, Inc. 14256 09/18/2015 Liquid Waste Fund Sewer Maint-Pump Stn Maint 617.05 Check Total: 617.05 FedEx 14257 09/18/2015 Solid Waste Fund Postage 8.48 FedEx 14257 09/18/2015 Liquid Waste Fund Postage 76.34 FedEx 14257 09/18/2015 Liquid Waste Fund Postage 30.49 Check Total: 115.31 GE Capital 14258 09/18/2015 Solid Waste Fund Equipment Maintenance 28.92 GE Capital 14258 09/18/2015 Liquid Waste Fund Equipment Maintenance 260.29 Check Total: 289.21 Joni Hammer 14259 09/18/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,100.00 Check Total: 1,100.00 HUB Auto Supply 14260 09/18/2015 Liquid Waste Fund Sewer Maint-Equipment Maint 244.34 Check Total: 244.34 Irvine Ranch Water District 14261 09/18/2015 Liquid Waste Fund Sewer Maint- Water Pumps 12.61 Irvine Ranch Water District 14261 09/18/2015 Liquid Waste Fund Sewer Maint- Water Pumps 10.64 AP-Checks for Approval (10/7/2015 - 7:29 AM)Page 11 Check Number Check Date Account Name Vendor NameFund Name Void Amount Check Total: 23.25 Brandon Joseph 14262 09/18/2015 Liquid Waste Fund Sewer Maint-Material/Supplies 150.00 Check Total: 150.00 Lan Wan Enterprise Inc 14263 09/18/2015 Liquid Waste Fund Professional Services 4,162.50 Lan Wan Enterprise Inc 14263 09/18/2015 Solid Waste Fund Professional Services 462.50 Check Total: 4,625.00 Theodore Leonard 14264 09/18/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,100.00 Check Total: 1,100.00 Liebert Cassidy Whitmore 14265 09/18/2015 Solid Waste Fund Legal Services 9.75 Liebert Cassidy Whitmore 14265 09/18/2015 Liquid Waste Fund Legal Services 87.75 Check Total: 97.50 Lifecom Inc. 14266 09/18/2015 Liquid Waste Fund Sewer Maint-Equipment Maint 72.51 Lifecom Inc. 14266 09/18/2015 Liquid Waste Fund Sewer Maint-Equipment Maint 65.00 Check Total: 137.51 Richard Mehren 14267 09/18/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,100.00 Check Total: 1,100.00 Mesa Water District 14268 09/18/2015 Liquid Waste Fund Sewer Maint- Water Pumps 21.50 Mesa Water District 14268 09/18/2015 Liquid Waste Fund Sewer Maint- Water Pumps 21.50 Mesa Water District 14268 09/18/2015 Liquid Waste Fund Sewer Maint- Water Pumps 24.90 Mesa Water District 14268 09/18/2015 Solid Waste Fund Water - Building 35.61 Mesa Water District 14268 09/18/2015 Liquid Waste Fund Water - Building 320.49 Mesa Water District 14268 09/18/2015 Liquid Waste Fund Sewer Maint- Water Pumps 22.50 Mesa Water District 14268 09/18/2015 Liquid Waste Fund Sewer Maint-Water Bldg 62.50 Mesa Water District 14268 09/18/2015 Liquid Waste Fund Sewer Maint-Water Bldg 68.60 Mesa Water District 14268 09/18/2015 Liquid Waste Fund Sewer Maint-Water Bldg 72.00 Check Total: 649.60 Municipal Underground Services, Inc. 14269 09/18/2015 Liquid Waste Fund Sewer Maint-Annual Sewer Maint 1,850.00 Check Total: 1,850.00 National Electrical Contractors, Inc. 14270 09/18/2015 Liquid Waste Fund Pump Stn Emerg. Eqpt. #196 167,119.95 Check Total: 167,119.95 Newport-Mesa Schools Foundation 14271 09/18/2015 Liquid Waste Fund Board Development 57.60 AP-Checks for Approval (10/7/2015 - 7:29 AM)Page 12 Check Number Check Date Account Name Vendor NameFund Name Void Amount Newport-Mesa Schools Foundation 14271 09/18/2015 Solid Waste Fund Board Development 6.40 Check Total: 64.00 Orange County Sanitation Distr 14272 09/18/2015 Liquid Waste Fund Sewer Maint-FOG Prog Contract 3,013.87 Check Total: 3,013.87 Orange County Sanitation Distr 14273 09/18/2015 Liquid Waste Fund OCSD Fees-CMSD Share -760.95 Orange County Sanitation Distr 14273 09/18/2015 Liquid Waste Fund Due to OCSD 15,217.00 Orange County Sanitation Distr 14273 09/18/2015 Liquid Waste Fund OCSD Fees-CMSD Share 2.00 Check Total: 14,458.05 Office Depot 14274 09/18/2015 Liquid Waste Fund Board Development 53.12 Office Depot 14274 09/18/2015 Solid Waste Fund Board Development 5.90 Office Depot 14274 09/18/2015 Solid Waste Fund Office Supplies 8.21 Office Depot 14274 09/18/2015 Liquid Waste Fund Office Supplies 73.90 Office Depot 14274 09/18/2015 Liquid Waste Fund Office Supplies 6.41 Office Depot 14274 09/18/2015 Solid Waste Fund Office Supplies 0.71 Check Total: 148.25 O.S.T.S., Inc. 14275 09/18/2015 Solid Waste Fund Staff Development 43.00 O.S.T.S., Inc. 14275 09/18/2015 Solid Waste Fund Staff Development 387.00 Check Total: 430.00 Southern California Edison 14276 09/18/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 913.94 Check Total: 913.94 Arlene Schafer 14277 09/18/2015 Solid Waste Fund Board Development 2.30 Arlene Schafer 14277 09/18/2015 Liquid Waste Fund Board Development 20.70 Check Total: 23.00 Michael Scheafer 14278 09/18/2015 Solid Waste Fund Board Development 3.22 Michael Scheafer 14278 09/18/2015 Liquid Waste Fund Board Development 28.98 Check Total: 32.20 Securitas Security Service USA, Inc. 14279 09/18/2015 Liquid Waste Fund Building Maintenance 136.80 Securitas Security Service USA, Inc. 14279 09/18/2015 Solid Waste Fund Building Maintenance 15.20 Check Total: 152.00 Socrata, Inc. 14280 09/18/2015 Liquid Waste Fund Professional Services 4,455.00 Socrata, Inc. 14280 09/18/2015 Solid Waste Fund Professional Services 495.00 AP-Checks for Approval (10/7/2015 - 7:29 AM)Page 13 Check Number Check Date Account Name Vendor NameFund Name Void Amount Check Total: 4,950.00 TelePacific Communications 14281 09/18/2015 Liquid Waste Fund EOC Equipment & Supplies 274.84 TelePacific Communications 14281 09/18/2015 Solid Waste Fund EOC Equipment & Supplies 30.54 Check Total: 305.38 Tribune Publishing Company, LLC 14282 09/18/2015 Liquid Waste Fund Public Info/Ed/Community Prom 62.60 Tribune Publishing Company, LLC 14282 09/18/2015 Solid Waste Fund Public Info/Ed/Community Prom 6.96 Check Total: 69.56 Underground Service Alert/SC 14283 09/18/2015 Liquid Waste Fund Contract Services 81.00 Underground Service Alert/SC 14283 09/18/2015 Liquid Waste Fund Contract Services -46.50 Underground Service Alert/SC 14283 09/18/2015 Liquid Waste Fund Contract Services 79.50 Check Total: 114.00 U.S. Healthworks Medical Group, PC 14284 09/18/2015 Liquid Waste Fund Medical/Employment Services 200.00 Check Total: 200.00 VantagePoint Transfer Agents 14285 09/18/2015 Liquid Waste Fund Deferred Compensation - 457 5.00 VantagePoint Transfer Agents 14285 09/18/2015 Liquid Waste Fund Deferred Compensation - 457 2,415.42 VantagePoint Transfer Agents 14285 09/18/2015 Liquid Waste Fund Deferred Compensation - 457 2,220.94 Check Total: 4,641.36 VantagePoint Transfer Agents 14286 09/18/2015 Liquid Waste Fund Deferred Medical-RHS-Employee 859.52 VantagePoint Transfer Agents 14286 09/18/2015 Liquid Waste Fund Deferred Medical-RHS-Employee 991.04 Check Total: 1,850.56 David Vaughan 14287 09/18/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,100.00 Check Total: 1,100.00 Verizon Wireless 14288 09/18/2015 Liquid Waste Fund Sewer Maint-Telephone 1,626.19 Check Total: 1,626.19 Vortex Industries, Inc. 14289 09/18/2015 Liquid Waste Fund Sewer Maint-Bldg Maint 197.00 Check Total: 197.00 Report Total: 792,681.10 AP-Checks for Approval (10/7/2015 - 7:29 AM)Page 14 Bank of AmericaVendorsDescriptionsAmount85 Degrees Bakery Refreshment General Manager's Monthly Meeting 21.43Allianz Global Assistance Travel Insurance for Economic Development Certificate Program in Fresno, CA 21.88American Airlines Air Travel Economic Development Certificate Program in Fresno, CA ‐General Manager 298.20Big 5 Sporting Goods Coolers 126.59Big Fish Work Shirts 392.48Cinderella Cakes Refreshments Staff Meeting 25.00Compliancesighs.com Sticker for Yard Generator 10.95CWEA CWEA Prep Test 80.00Dell Printer Toner GM & MAI 604.72DOTGOV Website and email domain registration for .gov 125.00First‐Aid Product Two first aid kits for breakrooms HQ and DY 202.93Habana Lunch Meeting General Manager and Placentia Library District GM 49.20Home Depot PVC Cutter/Materials/Supplies District Yard 73.11Industrial Networking In Control Subscript 129.60Marriott Residence Inn Lodging CSDA Board Meeting Director Schafer 365.94MarVac Electronic PS Fuses‐Elden 28.78McDonalds Gift card for employees for going beyond the call of duty 25.00Municipal Water District ISDOC Elected Officials Emergency Response Training Director Scheafer 13.00Office Max Labeling Tape 22.68Office of Water Collection Class‐ New MWI 216.35O'Reilly Auto Defrost Fluid16.19PayPal‐ Levitt Industrial Textile Velcro for securing computers and equipment during earthquake 135.80Smart and Final Paper Product District Yard 47.07Southwest Airlines Air Travel CSDA Conference Directors Perry and Ferryman 440.00SWANA SWANA Workshop Registration Fee‐ Director Ooten 75.00Target Employee Acknowledgment Jars 17.26Unisafe Latex Gloves 195.70CMSD Check No. 142443,759.86 Costa Mesa Sanitary District ... an Independent Special District Directors' Compensation and Reimbursement of Expenses Item Number:7. Recommendation/Notes: Recommendation: That the Board of Directors approves Directors’ compensation and reimbursement of expenses for the month of September 2015. ATTACHMENTS: Description Type Directors' Compensation and Reimbursement of Expenses Cover Memo Costa Mesa Sanitary District ... an Independent Special District Sewer Lateral Assistance Program (SLAP) Update Item Number:8. Recommendation/Notes: Recommendation: That the Board of Directors approve and file. ATTACHMENTS: Description Type Sewer Lateral Assistance Program (SLAP) Update Cover Memo Protecting our community's health and the environment by providing solid waste and sewer collection services. www.cmsdca.gov Costa Mesa Sanitary District ….an Independent Special District Memorandum To: Board of Directors Via: Scott Carroll, General Manager From: Wendy H. Davis, Finance Manager Date: October 22, 2015 Subject: Sewer Lateral Assistance Program (SLAP) Update Summary The following is a summary of the Sewer Lateral Assistance Program (SLAP) activity for the 2015-2016 fiscal year as of September 30, 2015: Staff Recommendation That the Board of Directors approve and file this report. Costa Mesa Sanitary District ... an Independent Special District Quarterly Budget Report Item Number:9. Recommendation/Notes: Recommendation: That the Board of Directors receive and file this report. ATTACHMENTS: Description Type Quarterly Budget Report Cover Memo Costa Mesa Sanitary District …an Independent Special District Protecting our community’s health and the environment by providing solid waste and sewer collection services. www.cmsdca.gov Memorandum To: Board of Directors From: Scott Carroll, General Manager Via: Wendy H. Davis, Interim Finance Manager Date: October 22, 2015 Subject: FY 2015-16 Budget Review - First Quarter Summary This report serves as a summary of the District’s spending through September 30, 2015 as well as staff’s best estimate of projected balances for the year-ended June 30, 2016. Staff Recommendation That the Board of Directors receive and file this report. Analysis Based on the limited spending trends through September 30, 2015, staff is projecting to be on target in both the Solid Waste and Wastewater Funds. Please note, however, that projections with only three months of activity as the basis should not be relied upon. At this time of the year staff typically anticipates appropriations to be on budget at year-end. As the year progresses, these projections with become more precise. As of September 30, 2015, a total of 16% of the Solid Waste budget for the 2015-2016 fiscal year has been expended. At this time, all budgeted positions are filled therefore, staff anticipates no budgetary savings at fiscal year-end. A total of 18.7% of the Wastewater Fund’s operating budget has been expended as of September 30, 2015. At this time, all budgeted positions are filled including the two new Maintenance Worker I positions, therefore, staff anticipates no budgetary savings at fiscal year-end. Please see the attached report for a more detailed analysis. Board of Directors October 22, 2015 Page 2 of 2 Strategic Plan Element & Goal This item supports achieving the objective and strategy of Strategic Element No. 7.0, Finance, which states: “Objective: To ensure the short and long-term fiscal health of the District. Strategy: The District will forecast and plan revenue and expenditures and maintain appropriate reserves and investment to provide financial resources to fund current and planned operations and projects.” Legal Review Not applicable. Environmental Review Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include …. C. Continuing administrative or maintenance activities.” Financial Review See attached report. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the October 22, 2015 Board of Directors regular meeting at District Headquarters and on District website. Alternative Actions 1. Refer the matter back to staff for additional information. Attachments A: FY 2015-16 First Quarter Budget Analysis B: Expenditure Analysis through 9/30/2015 COSTA MESA SANITARY DISTRICT First Quarter Budget Analysis Fiscal Year 2015-16 EXECUTIVE SUMMARY Attached is the first quarter budget analysis of the Solid and Wastewater Fund’s operating budgets for fiscal year (FY) 2015-16. This analysis uses the “Amended Budget”, which consists of the adopted budget plus any approved prior year carryover appropriations, as well as budget adjustments through September 30, 2015. The projections in this analysis are based on “Run-Rate” calculations unitizing historical trends for some accounts, while others are based on known or anticipated spending by staff. The Costa Mesa Sanitary District (District) Solid Waste and Wastewater Funds are both Enterprise Funds. These funds are operated as independent business ventures sharing one Board of Directors. Some expenses of the District are charged entirely to a specific fund, while other expenses may be allocated to both funds based on a percentage. For example, the costs associated with the District’s Board of Directors will be split between the funds equally. However, the cost of the trash pickup will be charged only to the Solid Waste Fund. Based on the attached Expenditure Analysis, both the Solid Waste and Wastewater Funds are projected to meet the budgeted amounts at June 30, 2016 as described below: SOLID WASTE FUND The annual operating budget for the Solid Waste fund is $5,880,000. The total year-to-date expenses are $941,100, and staff estimates the total year-end balance will be $5,880,000 resulting in no projected surplus. The following sections are intended to provide a summary of the more significant budget to actual changes anticipated by staff at year-end: PERSONNEL The Personnel costs are on track for the quarter. As of September 30, 2015, the District has no vacant positions and assumes that all positions will remain filled. The total projected Personnel costs at June 30, 2016 is $522,500. The adopted Personnel budget for fiscal year 2015-16 includes: • The Classification and Compensation Study approve by the Board which resulted in the reclassified of four positions with salary increases, an increase to the employee benefit bucket and an increase in the per meeting stipend for the Board of Directors. • The addition of a new part-time Accounting Clerk. • The elimination of the Administrative Services Manager position which was replaced with a new Management Analyst I dedicated to Human Resource functions. • In accordance with the District’s Employee Handbook, effective July 1, 2015 all employees received a 0.1% Cost of Living Adjustment (COLA). M & O The Maintenance and Operations expenditures are projected to meet the budgeted amount of $5,207,280 at year-end. The most significant change in this year’s budget from the prior year’s is the implementation of the Organics Recycling Program with a budget of $600,000. The District has not incurred the higher costs for the disposal of Organic materials as of yet, because CR&R’s Anaerobic Digestion Facility is not anticipated to be operational until January 2016. COSTA MESA SANITARY DISTRICT First Quarter Budget Analysis Fiscal Year 2015-16 SPECIAL PROGRAMS The Special Program budget of $147,700 are projected to be on target at this time. CAPITAL OUTLAY The capital outlay budget of $2,520 is expected to be fully expended by fiscal year-end. WASTEWATER FUND The annual operating budget for the Wastewater fund is $3,823,000, excluding Capital Improvement Projects. The total year-to-date expenses are $714,469. Staff estimates the total year-end balance to be $3,823,000. The following sections are intended to provide a summary of the more significant budget to actual changes anticipated by staff at year-end: PERSONNEL The Personnel costs are on track for the quarter to meet the end of year budgeted amounts. As of September 30, 2015, the District has no vacant positions and assumes that all positions will remain filled. The total projected Personnel costs at June 30, 2016 is $1,414,000. The adopted Personnel budget for fiscal year 2015-16 includes: • The Classification and Compensation Study approve by the Board which resulted in the reclassified of four positions with salary increases, an increase to the employee benefit bucket and an increase in the per meeting stipend for the Board of Directors. • The addition of a new part-time Accounting Clerk. • The elimination of the Administrative Services Manager position which was replaced with a new Management Analyst I dedicated to Human Resource functions. • In accordance with the District’s Employee Handbook, effective July 1, 2015 all employees received a 0.1% Cost of Living Adjustment (COLA). • The addition of two new Maintenance Worker I positions. • The reclassification of an existing Maintenance Worker I to a Maintenance Worker II. M & O The Maintenance and Operations budget of $2,180,320 is projected to be fully expended at year-end. The most significant change in this year’s budget from the prior year’s is the $175,000 reduction in the Sewer Line Maintenance budget for National Plant. This is offset by the increase in Personnel costs for the District’s new two man crew and VacAll combination truck. CAPITAL OUTLAY The capital outlay budget of $228,680 is projected to be fully expended by June 30, 2016. The Sewer Capital Equipment budget includes Spare Pumps for Pump Stations, Thermal Gun, Portable Generator for Irvine Pump Station. COSTA MESA SANITARY DISTRICT First Quarter Budget Analysis Fiscal Year 2015-16 CAPITAL IMPROVEMENT PROJECTS The status of the capital improvement projects as of September 30, 2015 is shown below. All prior year projects with an “Available Balance” as of June 30, 2015 will be requested to be carried over seperately. Adopted Approved Budget Amended Total Total Available Budget FY 14-15 Adjustment Budget Expenses Encumbrance Balance FY15-16 Carryovers as of 9/30/15 FY15-16 as of 9/30/15 as of 9/30/15 as of 9/30/15 200601 Westside Pump Stn Abandonment #101 1,184,000 - - 1,184,000 - 2,500 1,181,500 201294 Sewer Manhole Rehab #194 - - - - 5,758 241,800 (247,558) 201296 Pump Stn Emergency Equip #196 - - - - 171,785 45,771 (217,556) 201297 System Wide Swr Recon Ph 3 #197 - - - - - - - 201300 Force Main Upgrades #200 - - - - 6,630 7,500 (14,130) 201301 Replace Equipment at Pump Stn #201 - - - - - - - 201302 Elden Pump Stn Valve/Repipe #202 - - - - - - - 201303 Generator at District Yard #203 - - - - 6,556 - (6,556) 201304 Manhole Cover Repairs #204 - - - - - - - 201306 Gr 4 CCTV Improvements Ph 1 #306 - - - - - - - 201307 Harbor PS Generator #307 - - - - - - - 201308 Manhole Rehab #308 - - - - - - - 201309 City Manhole Adjustment Program #309 - - - - 6,190 - (6,190) 201310 Indus Relining #310 353,000 - - 353,000 3,430 - 349,570 201311 Manhole Cover Repairs Ph 2 #311 150,000 - - 150,000 - - 150,000 201312 Aviemore PS Upgrade #312 100,000 - - 100,000 - - 100,000 1,787,000 - - 1,787,000 200,348 297,571 1,289,081 Costa Mesa Sanitary District As of 9/30/2015 Original WorkingRun-Rate -Full Year- Finance FinanceBUDGET BUDGET YTD YTD YTD 13-14 to Percent Full Year Projection Finance Projected Proj. %as of July 1 '15-'16 9/30/2015 9/30/2014 YTD 14-15 Change '14-'15 Full Year Projections Variance1 RemainingEXPENDITURESPersonnelSALARIES FULL-TIME 340,000 340,000 82,483 79,190 3,293 4% 329,585 329,933 340,000 - 0%SALARIES PART-TIME 40,000 40,000 6,543 5,021 1,522 30% 23,270 26,173 40,000 - 0%SALARIES BOARD 21,200 21,200 2,697 2,652 45 2% 14,144 10,788 21,200 - 0%OVERTIME 500 500 8 68 (60) -89% 208 31 500 - 0%Benefits 120,800 120,800 25,339 22,356 2,984 13% 72,297 101,357 120,800 - 0%Sub-Total Personnel522,500 522,500 117,070 109,287 7,784 7% 439,504 468,282 522,500 0 0%M & OPROFESSIONAL SERVICES39,250 39,250 2,392 1,679 713 42% 18,401 9,568 39,250 - 0%DISTRICT MANAGER00 0 000% 0 0 0- 0%LEGAL SERVICES27,000 27,000 2,928 3,573 (645) -18% 19,630 11,713 27,000 - 0%FISCAL SERVICES12,200 12,200 0 0 0 0% 8,407 0 12,200 - 0%MEDICAL/EMPLOY SERVICES400 400 41 184 (144) -78% 374 163 400 - 0%CONTRACT SERVICES6,550 6,550 0 7,590 (7,590) -100% 13,237 0 6,550 - 0%COUNTY COLLECTION FEE15,500 15,500 0 0 0 0% 175 0 15,500 - 0%TRASH HAULER (CR&R)2,615,000 2,615,000 408,814 384,963 23,851 6% 2,322,669 1,635,255 2,615,000 - 0%RECYCLING/DISPOSAL (CR&R)1,750,000 1,750,000 334,935 379,947 (45,012) -12% 2,170,978 1,339,739 1,750,000 - 0%ORGANICS DISPOSAL (CR&R)600,000 600,000 40,322 0 40,322 0% 0 161,288 600,000 - 0%CONTAINER COLLECTION COST16,000 16,000 0 0 0 0% 11,015 0 16,000 - 0%ELECTIONS0 0 0 0 0 0% 16,264 0 0 - 0%MAINTENANCE6,900 6,900 589 3,027 (2,438) -81% 3,977 2,355 6,900 - 0%OFFICE SUPPLIES600 600 243 172 71 41% 604 971 600 - 0%MISC COPY150 150 4 3 1 47% 3 15 150 - 0%POSTAGE1,000 1,000 39 23 16 68% 289 155 1,000 - 0%PUBLIC INFOR/ED/COM PROM53,400 53,400 41 7,092 (7,050) -99% 30,338 165 53,400 - 0%SMALL TOOLS/EQUIP690 690 197 210 (13) -6% 1,024 787 690 - 0%COMPUTER LICENSES & MAINT5,390 5,390 3,296 0 3,296 0% 8,939 13,185 5,390 - 0%PROF DEVELOPMENT/TRAINING22,100 22,100 8,826 8,311 515 6% 20,657 35,305 22,100 - 0%LIABILITY INSURANCE6,800 6,800 5,729 6,510 (781) -12% 6,420 22,917 6,800 - 0%TELEPHONE1,300 1,300 254 248 5 2% 1,144 1,014 1,300 - 0%UTILITIES - BLDG1,050 1,050 175 178 (4) -2% 955 699 1,050 - 0%ASSET REPLACEMENT26,000 26,000 6,500 7,500 (1,000) -13% 22,500 26,000 26,000 - 0%CONTINGENCY00 0 000% 0 0 0- 0%TRANSFER OUT00 0 000% 0 0 0- 0%Sub-Total M & O5,207,280 5,207,280 815,324 811,209 4,114 1% 4,677,999 3,261,294 5,207,280 0 0%Capital OutlayEQUIPMENT2,520 2,520 920 2,990(2,070) -69% 3,6263,679 2,520- 0%Sub-Total Capital Outlay2,520 2,520 920 2,990 (2,070) -69% 3,626 3,679 2,520- 0%Special ProgramsSHARPS PROGRAM10,200 10,200 1,610 1,955 (345) -18% 10,173 6,440 10,200 - 0%HHW40,000 40,000 2,058 686 1,372 200% 5,096 8,232 40,000 - 0%TELEPHONE BK RECYCLING00 0 000% 0 0 0- 0%ANTI-SCAVENGING5,000 5,000 0 940 (940) -100% 940 0 5,000 - 0%USED TIRE ROUNDUP00 0 000% 0 0 0- 0%EDUCATIONAL TOURS50,500 50,500 1,500 450 1,050 233% 33,642 6,000 50,500 - 0%PHARMACEUTICAL12,000 12,000 2,368 2,461 (93) -4% 13,028 9,473 12,000 - 0%COMPOST GRANT00 0 000% 0 0 0- 0%BATTERY RECYCLING20,000 20,000 0 0 0 0% 7,417 0 20,000 - 0%ORGANICS PUBLIC INFO/ED10,000 10,000 250 0 250 0% 65,437 1,000 10,000 - 0%Sub-Total Special Programs147,700 147,700 7,786 6,492 1,295 20% 135,732 31,145 147,700 0 0%TOTAL EXPENDITURES 5,880,000$ 5,880,000$ 941,100$ 929,977$ 11,123$ 1%5,256,860$ 3,764,401$ 5,880,000$ -$ 0%Notes% change from last year ==>> -28% 12%1Finance Projections reflect the most recent quarterly update 10/14/15 10:39Solid Waste FundExpenditure AnalysisExpenditures ChangeThrough 9/30/2015 Through 9/30/2015Original WorkingRun-Rate-Full Year-Finance FinanceBUDGET BUDGET YTD YTD YTD 12-13 to Percent Full Year Projection Finance Projected Proj. %as of July 1 '15-'16 9/30/2015 9/30/2014 YTD 13-14 Change '14-'15 Full Year ProjectionsVariance1RemainingEXPENDITURESPersonnelSALARIES FULL-TIME 895,000 895,000 180,225 184,858 (4,633) -3% 722,116 720,901 895,000 - 0%SALARIES PART-TIME 30,000 30,000 4,066 0 4,066 0% 6,367 16,264 30,000 - 0%SALARIES BOARD 85,000 85,000 10,788 10,608 180 2% 56,576 43,152 85,000 - 0%OVERTIME 33,500 33,500 5,215 5,701 (485) -9% 28,831 20,861 33,500 - 0%Benefits 370,500 370,500 92,038 63,694 28,344 45% 150,058 368,151 370,500 - 0%Sub-Total Personnel1,414,000 1,414,000 292,332 264,861 27,472 10% 963,948 1,169,329 1,414,000 0 0%M & OPROFESSIONAL SERVICES174,250 174,250 21,527 4,173 17,355 416% 194,386 86,109 174,250 - 0%DISTRICT MANAGER00 0000%000- 0%LEGAL SERVICES108,000 108,000 21,847 14,899 6,948 47% 118,709 87,388 108,000 - 0%ENGINEERING/ARCHIT SERV64,000 64,000 12,848 13,403 (555) -4% 59,155 51,390 64,000 - 0%PLAN CHECK/INSPECTIONS132,000 132,000 21,035 13,195 7,840 59% 143,479 84,140 132,000 - 0%FISCAL SERVICES22,800 22,800 0 0 0 0% 18,470 0 22,800 - 0%MEDICAL/EMPLOY SERVICES3,600 3,600 1,156 199 957 481% 2,979 4,622 3,600 - 0%CONTRACT SERVICES39,950 39,950 114 488 (374) -77% 13,288 456 39,950 - 0%SEWER MAINTENANCE CLAIMS00 0000%000- 0%COUNTY COLLECTION FEE15,500 15,500 0 0 0 0% 1,574 0 15,500 - 0%PUMP STN MAINT CONTRACT30,000 30,000 13,396 10,113 3,283 32% 74,232 53,584 30,000 - 0%SEWER LINE MAINTENANCE25,000 25,000 0 0 0 0% 198,492 0 25,000 - 0%ELECTIONS0 0 0 0 0 0% 30,204 0 0 - 0%BLDG MAINTENANCE45,250 45,250 5,362 4,119 1,243 30% 34,841 21,446 45,250 - 0%EQUIP MAINTENANCE93,800 93,800 12,551 36,556 (24,005) -66% 57,554 50,204 93,800 - 0%GIS MAINTENANCE45,000 45,000 0 3,640 (3,640) -100% 23,953 0 45,000 - 0%TELEVISING SEWER LINES70,000 70,000 3,810 0 3,810 0% 12,145 15,239 70,000 - 0%MISC SEWER WORK150,000 150,000 9,653 15,301 (5,648) -37% 161,711 38,612 150,000 - 0%FOG PROGRAM108,000 108,000 3,014 15,429 (12,415) -80% 93,669 12,055 108,000 - 0%RESIDENT FOG PROGRAM00 0000%000- 0%SEWER LATERAL PROGRAM200,000 200,000 47,175 30,997 16,178 52% 201,475 188,699 200,000 - 0%INFLOW REDUCTION PROGRAM20,000 20,000 0 0 0 0% 0 0 20,000 - 0%OFFICE SUPPLIES6,400 6,400 2,324 1,343 980 73% 5,183 9,294 6,400 - 0%MISC COPY1,350 1,350 34 23 11 47% 39 135 1,350 - 0%POSTAGE9,000 9,000 477 313 164 53% 3,774 1,907 9,000 - 0%COMMUNITY OUTREACH33,400 33,400 371 7,234 (6,863) -95% 28,249 1,485 33,400 - 0%SMALL TOOLS/EQUIP24,260 24,260 7,397 564 6,833 1210% 10,310 29,590 24,260 - 0%MAINT MATERIAL/SUPPLIES20,000 20,000 3,189 2,430 759 31% 19,676 12,756 20,000 - 0%EOC EQPT & SUPPLIES1,350 1,350 824 826 (2) 0% 3,596 3,298 1,350 - 0%COMPUTER LICENSES & MAINT72,610 72,61035,390 0 35,390 0% 60,570 141,560 72,610 - 0%PROF DEVELOPMENT/TRAINING112,770 112,770 22,312 32,018 (9,706) -30% 84,615 89,247 112,770 - 0%LIABILITY INSURANCE76,200 76,200 65,887 70,078 (4,191) -6% 69,577 263,549 76,200 - 0%TELEPHONE21,200 21,200 5,599 3,649 1,951 53% 18,544 22,398 21,200 - 0%UTILITIES15,350 15,350 1,849 1,840 9 1% 11,501 7,395 15,350 - 0%WATER PUMP MAINTENANCE2,000 2,000 266 288 (22) -8% 1,642 1,066 2,000 - 0%ELECTRIC PUMP MAINTENANCE75,000 75,000 10,242 13,841 (3,598) -26% 67,766 40,970 75,000 - 0%ASSET REPLACEMENT234,000 234,000 58,500 0 58,500 0% 150,750 234,000 234,000 - 0%CONTINGENCY128,280 128,280 0 0 0 0% 0 0 128,280 - 0%Sub-Total M & O2,180,320 2,180,320 388,149 296,959 91,190 31% 1,976,108 1,552,595 2,180,320 0 0%Capital OutlayEQUIPMENT 22,680 22,680 8,278 8,227 52 1% 32,630 33,114 22,680 - 0%EQUIPMENT206,000 206,000 25,709 117,132 (91,423) -78% 638,970 102,836 206,000 - 0%Sub-Total Capital Outlay228,680 228,680 33,987 125,359 (91,371)-73%671,600 135,950 228,680 00%TOTAL EXPENDITURES 3,823,000$ 3,823,000$ 714,469$ 687,178$ 27,291$ 4%3,611,656$ 2,857,874$ 3,823,000$ -$ 0%Notes% change from last year ==>> -21% 6%1Finance Projections reflect the most recent quarterly update 10/14/15 10:39Wastewater FundExpenditure AnalysisExpenditures Change Costa Mesa Sanitary District ... an Independent Special District Carryover Appropriations and Carryover Encumbrances from Fiscal Year 2014-15 to Fiscal Year 2015-16 Item Number:10. Recommendation/Notes: Recommendation: That the Board of Directors approve the re-appropriation of funds in the Fiscal Year 2015-16 for the carryover items from the prior fiscal year as detailed in Attachments A and B, and summarized as follows: Appropriations Encumbrances 10 Solid Waste Fund $1,530 $21,368 20 Liquid Waste Fund $4,618,047 $819,682 ATTACHMENTS: Description Type Carryover Appropriations and Carryover Encumbrances from Fiscal Year 2014-15 to Fiscal Year 2015-16 Cover Memo Costa Mesa Sanitary District …an Independent Special District Protecting our community’s health and the environment by providing solid waste and sewer collection services. www.cmsdca.gov Memorandum To: Board of Directors Via: Scott Carroll, General Manager From: Wendy H. Davis, Finance Manager Date: October 22, 2015 Subject: Carryover Appropriations and Carryover Encumbrances from Fiscal Year 2014-15 to Fiscal Year 2015-16 Summary Annually, the Board of Directors reviews and approves a list of continuing appropriations, encumbrances, operating transfers and revenues that are requested to be carryover from the prior fiscal year to the new fiscal year. Staff Recommendation That the Board of Directors approve the reappropriation of funds in the Fiscal Year 2015-16 for the carryover items from the prior fiscal year as detailed in Attachments A and B, and summarized as follows: Appropriations Encumbrances 10 Solid Waste Fund $1,530 $21,368 20 Liquid Waste Fund $4,618,047 $819,682 Analysis All appropriations lapse at the end of each fiscal year, therefore it is necessary to request that certain unspent appropriations for goods and/or services be carried over into the subsequent fiscal year. The carryover appropriations represent budgeted Fiscal Year 2014-15 appropriations for goods and/or services that were not expended as of June 30, 2015, but are expected to be expended in the Fiscal Year 2015-16. Generally, allowable carryovers are limited to certain types of goods or services, such as professional service contracts, capital outlay or capital improvement projects (CIP). Due to their scope and size, CIP is inherently precluded from being completed within the fiscal year in which funding was initially appropriated. Board of Directors October 22, 2015 Page 2 of 2 The carryover of operating transfers represents the use of specific resources to fund specific carryover appropriations. The carryover of revenues typically relates to grants where the money has been received but not earned. Encumbrances represent purchase orders (POs) issued for goods and/or services which were not received or completed during the prior fiscal year by June 30, 2015. A PO is a commitment created to reserve a portion of the appropriation’s available balance, but does not represent an expenditure or liability for budgetary or accounting purposes. The budget appropriations associated with encumbrance’s lapse at fiscal year-end unless the Board re-appropriates the funds in the subsequent fiscal year as requested in this report. After all payments are made for goods and services received by June 30, 2015, staff analyzes the remaining appropriation balances and open encumbrances to determine their validity. If the proposed continuing appropriations and encumbrances were not carried over into Fiscal Year 2015-16, there would not be sufficient appropriations in the current year budget to fund existing and the current year adopted projects. Strategic Plan Element & Goal This item supports achieving Strategic Element No. 7.0, Finances, which states: “Objective: To ensuring the short and long-term fiscal health of the District.” “Strategy: The District will forecast and plan revenue and expenditures and maintain appropriate reserves and investments to provide financial resources to fund current and planned operations and projects.” Legal Review Not applicable Environmental Review Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include …. C. Continuing administrative or maintenance activities.” Financial Review The total amount to be carried over for Solid Waste Fund is $22,898. The total amount to be carried over for Liquid Waste Fund is $5,437,729. Board of Directors October 23, 2014 Page 3 of 3 Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the October 22, 2015 Board of Directors regular meeting at District Headquarters and on District’s website. Alternative Actions Refer the matter back to staff Attachments: A - Carryover Appropriations From FY 2014-15 To FY 2015-16 B - Carryover Encumbrances From FY 2014-15 To FY 2015-16 Attachment APurpose/DescriptionAccount ClassificationAccount NumberAmountSolid Waste FundSpringbrook Software Capital Outlay 10-100000-4795 $1,530Total Solid Waste Fund$1,530Wastewater FundSewer Lateral Assistance Program SM-Swr Lateral Prog 20-200001-4386 $64,200Springbrook Software Capital Outlay 20-200000-4795 10,000Pump Station Equipment Capital Outlay 20-200001-4795 30,000Westside Abandonment #101 Capital Improvement Proj 20-200601-4300 2,576,888Sewer Manhole Rehab & Pump Station Coating #194 Capital Improvement Proj 20-201294-4300 55,025Pump Station Emergery Equipment #196 Capital Improvement Proj 20-201296-4300 394,906Force Main Upgrades #200 Capital Improvement Proj 20-201300-4300 821,800Elden Pump Station Valve/Repipe #202 Capital Improvement Proj 20-201302-4300 468,433Generator at Yard #203 Capital Improvement Proj 20-201303-4300 30,696City Manhole Adjustment Program #309 Capital Improvement Proj 20-201304-4300 166,099Total Wastewater Fund$4,618,047From FY 2014-15 to FY 2015-16Carryover AppropriationsCosta Mesa Sanitary District Attachment BPOAccountNumberVendorPurpose/DescriptionNumberAmountAccount DescriptionSolid Waste Fund1589 Sally Geislar UCI Organics Behavioral Study 10-100012-4420 $19,350 Public Info/Ed/Comm Promo1592 Socrata Inc Open Performance Pilot 10-100000-4200 495 Professional Services1593 Best Best & Krieger LLP Common Law Contractors 10-100000-4210 1,523 Legal ServicesTotal Solid Waste Fund$21,368Wastewater Fund1594 SCDS Consulting Design #196 PS Engineer Consulting 20-201296-4300 $4,950 Capital Improvement Proj1555 Nada Pacific Corp Canyon Dr. Micro Tunneling 20-200601-4300 2,500 Capital Improvement Proj1574 Mar Vac Electronics Open PO for Pump Stn Parts 20-200001-4305 500 Pump Station Maintenance1576 USA Bluebook Pumps 1.5 HP for Valley PS 20-200001-4430 5,071 Sewer-Materials/Supplies1581 Environmental Rental Svc Vac Con Sewer Truck 20-200001-4795 329,618 Sewer-Capital Outlay1583 AKM Consulting Engineers Irvine PS Evaluation 20-200000-4200 7,585 Professional Services1584 S Gordin Structural Design #196-D Irvine PS Backup Power Design 20-201296-4300 949 Capital Improvement Proj1585 National Electrical Contractors Inc Install Natural Gas Generator Irvine PS 20-201296-4300 196,709 Capital Improvement Proj1588 Willdan Engineering Swr System Mgt Plan (SSMP) 20-200000-4200 10,584 Professional Services1590 Sancon Engineering Inc #194 Clean & Coat 27 MH & 3 PS 20-201294-4300 241,800 Capital Improvement Proj1591 Xylem Water Solutions USA Inc Flygt Pump Model NP-3153.095 4" 20-200001-4795 12,133 Sewer-Capital Outlay1592 Socrata Inc Open Performance Pilot 10-100000-4200 4,455 Professional Services1593 Best Best & Krieger LLP Common Law Contractors 10-100000-4210 2,828 Legal ServicesTotal Wastewater Fund $819,682Costa Mesa Sanitary DistrictCarryover EncumbrancesFrom FY 2014-15 to FY 2015-16 Costa Mesa Sanitary District ... an Independent Special District Strategic Plan Quarterly Progress Report (1st Quarter) Item Number:11. Recommendation/Notes: Recommendation: That the Board of Directors receive and file this report. ATTACHMENTS: Description Type Strategic Plan Quarterly Progress Report (1st Quarter)Cover Memo COSTA MESA SANITARY DISTRICT STRATEGIC PLAN FISCAL YEARS 2015-20 QUARTERLY PROGRESS REPORT 2015-16 (1st QTR) In-Process Completed Ongoing Not scheduled to begin yet Delayed 1.0 SEWER INFRASTRUCTURE Objective Strategic Goals Accomplishments Completion Timeline To collect and transport wastewater to meet the needs of existing and future customers 1.1 Manhole Cover Maintenance Program Phase II for inspecting the remaining 2,384 manhole covers is complete. The study identified 43 manhole covers needing immediate repair (Grade 5). The design phase to repair 43 manhole covers is underway. On-going 1.2 Inflow Reduction Program On September 15, 2015, Costa Mesa received 1.31 inches of rain. District Engineer calculated the rainfall ingress on the 15th to be 0.50%, which is below OCSD’s goal of 2% ingress. The District plans on plugging an additional 800 manhole covers by December 2015 in preparation for El Nino. On-going 1.3 Reduce Hotspot Locations to less than 30. Total hotspot location is 34. On October 13, 2015, staff presented a plan to the Board of Directors to reducing hotspot locations to less than 30. On-going 1.4 System wide Sewer Replacement & Repair Program Project #194 Sewer Manhole Rehab (Interior Rehab and Pump Station Re- Coating) – This project will clean and coat the interior of 27 manholes and three pump station wet wells. Board of Directors awarded a contract to Sancon on May 28, 2015 for $241,800. Construction is continuing. Project #196 Installation of Backup Power and Capability – Permanent by pass pumps have been installed at Mendoza, Victoria and Elden Pump Stations and permanent generators have been installed at Canyon and Irvine Pump Stations. The District is currently soliciting bids to procure and install a permanent generator at 23rd Street Pump Station. Project #200 – Upgrade 4 Force Main – A new force main has been installed for Mendoza Pump Station. Plans for Harbor Force Main are 95% complete. Plans for South Coast Plaza and Victoria Force Mains are being discussed with the City. Project #203 Emergency Generator at District Yard – This project is complete. Board of Directors accepted improvements on August 27, 2015. Total cost for this project was $105,647. Project #204 Manhole Cover Repair – Phase I of repairing 102 manhole covers is complete. Board of Directors accepted improvements on April 23, 2015. Total cost for Phase I was $110,484. See Goal 1.1 above. Project #310 Indus Sewer and Manhole Lining – The design phase is underway. Project #311 Manhole Surface Repair Program – Bids to repair 43 manhole covers were open on October 19, 2015. On-going COSTA MESA SANITARY DISTRICT STRATEGIC PLAN FISCAL YEARS 2015-20 QUARTERLY PROGRESS REPORT 2015-16 (1st QTR) In-Process Completed Ongoing Not scheduled to begin yet Delayed 1.0 SEWER INFRASTRUCTURE (Continued) Objective Strategic Goals Accomplishments Completion Timeline To collect and transport wastewater to meet the needs of existing and future customers 1.5 Sewer Line Maintenance Cleaning & CCTV Program In FY 2014-15, the District cleaned approximately 507,594 feet of wastewater pipe and National Plant Services, a private contractor cleaned approximately 650,838 for a total of 1,158,435, which is 219.4 miles. The District recently acquired another sewer combination cleaning truck and hired two additional wastewater maintenance workers. Cleaning the entire system is now being performed by District staff. Staff is in the process of preparing bid specifications for CCTVing the District’s wastewater system. Ongoing 1.6 Evaluate force main conditions on a regular basis 23rd, Santa Ana and Mendoza force mains have been rehabilitated and designs are underway to rehabilitate Harbor, Victor and South Coast Plaza force mains. The next set of force mains staff will be evaluating include Aviemore, California, Gisler and Iowa. The age for these force mains ranges from 56 to 43 years old. Ongoing 1.7 Pump Station Maintenance & Standardization Program Annual preventive maintenance is complete and was performed by District staff. Staff is in the process of performing the following repairs:  Aviemore- Install new pumps  Sea Bluffs- New check valves and new gate valves  West Bluffs – New impellers  19th – New impellers  23rd- Procure spare fuses  Irvine- New gasket  SCP- New starter  Elden- Replace the check and gate valves  Corp Yard- Coat wet well and replace pumps  Gisler- New bulbs and pilot lights  Mendoza- Remove the old bubbler system and clean up some wiring Ongoing 1.8 Fats Oil Grease (FOG) Program On October 13, 2015, staff suggested to the Board developing a grease interceptor assistance program where the District can help family-owned restaurants procure and install grease interceptors in their establishment. Last FOG related SSO was in FY 2013-14. On-going 1.9 Sewer Lateral Assistance Program In the first two months of the fiscal year the District has received 52 SLAP applications and processed for payment 32 applications (applications include prior fiscal year but completed in current fiscal year) for a total amount of $33,731. On-going 1.10 Abandon five pump stations on the west side in conjunction with Orange County Sanitation District companion project. This project is on hold until OCSD completes its flow study for Fairview Trunk. On October 6, 2015, four flow monitors were installed at four different OCSD manholes located on Fairview Road. 2020 COSTA MESA SANITARY DISTRICT STRATEGIC PLAN FISCAL YEARS 2015-20 QUARTERLY PROGRESS REPORT 2015-16 (1st QTR) In-Process Completed Ongoing Not scheduled to begin yet Delayed 2.0 SOLID WASTE Objective Strategic Goals Accomplishments Completion Timeline To manage the collection and recycling of residential trash in the most economical and environmentally friendly way. 2.1 Behavior Study for Organics Recycling Program Behavior study is underway and will be complete by December 2015 and a final report presented to the Board in January 2016. On October 13, 2015, the Board received an update about the study. 2016 2.2 Annual contract audits The audit is underway in which the findings will be presented to the Board on November 10, 2015, On-going 2.3 Comprehensive Education Program The District is continuing its education program with the Discovery Science Center, Orange County Department of Education for educating school children about waste free lunches and organics recycling. Contracts are being finalized. Ongoing 2.4 Develop strategies for 75% waste diversion Staff calculated data from a variety of District diversion programs to calculate the latest diversion rate. Data included Christmas tree recycling, HHW collections, white goods, sharps, pharmaceuticals and curbside. Total diversion rate is 61%! Staff is working with CR&R on evaluating the organics recycling program such as participate rate and contamination ratio to help increase diversion. Also, see Goal #2.1 above. 2017 2.5 Monitor advancements and technology in the solid waste industry Staff participates in Solid Waste Association of North American (SWANA) and follows BioCycle to monitor the latest advancements and technology in the solid waste industry. 2017 2.6 Apply for waste diversion grants Waste diversion grants are not available at this time. On-going COSTA MESA SANITARY DISTRICT STRATEGIC PLAN FISCAL YEARS 2015-20 QUARTERLY PROGRESS REPORT 2015-16 (1st QTR) In-Process Completed Ongoing Not scheduled to begin yet Delayed 3.0 PARTNERSHIPS Objective Strategic Goals Accomplishments Completion Timeline To foster beneficial relationships to accomplish the goals of the District 3.1 Regulatory Communications Staff is continually communicating with Regional Water Quality Control Board staff regarding the administrative civil liability. On-going 3.2 Strengthen our ties with local government, special districts and educational institutions The District attended NMUSD 2nd Annual State of the Schools Breakfast on September 30th. On-going 3.3 Develop a partnership with property owners that operate private sewer pump stations. Private pump station inspection program has been developed. The District reached out to private property owners in which four property requested District services. On-going 3.4 Participate in the activities of professional associations This past quarter, staff and the Board of Directors participated in the following professional associations:  CSDA Conference, Monterey  Tri-State Conference, Las Vegas  CSDA General Manager Leadership Summit, Newport Beach  California Association of Joint Powers Authorities, Lake Tahoe On-going 3.5 Participate in community groups and civic organization activities The District had a booth every Tuesday in July for Concerts in the Park. The District will be participating in the OCC Science Night on October 16th. On-going 3.6 Strengthen our ties with emergency service providers Board of Directors recently completed the National Incident Management System Workshop for special district elected officials. On-going COSTA MESA SANITARY DISTRICT STRATEGIC PLAN FISCAL YEARS 2015-20 QUARTERLY PROGRESS REPORT 2015-16 (1st QTR) In-Process Completed Ongoing Not scheduled to begin yet Delayed 4.0 COMMUNITY OUTREACH & COMMUNICATIONS Objective Strategic Goals Accomplishments Completion Timeline To inform and establish beneficial relations with the community 4.1 Conduct community outreach survey Projected to begin in Spring 2016. 2016 4.2 Community open house Nothing to report this quarter. On-going 4.3 State of the District Nothing to report this quarter. On-going 4.4 District branding Nothing to report this quarter. On-going 4.5 Celebrate the District’s 75th Anniversary Nothing to report this quarter. 2019 4.6 Submit award applications Submitted nomination to SARBS of CWEA for Collection System of the Year. On-going 4.7 Demonstrate outstanding efforts in transparency. District received Certificate of Excellence in Transparency from the Special Districts Leadership Foundation. This is the second time the District has received this certificate. Staff is currently updating the Transparency page of the District’s website. On-going COSTA MESA SANITARY DISTRICT STRATEGIC PLAN FISCAL YEARS 2015-20 QUARTERLY PROGRESS REPORT 2015-16 (1st QTR) In-Process Completed Ongoing Not scheduled to begin yet Delayed 5.0 ADMINISTRATIVE MANAGEMENT Objective Strategic Goals Accomplishments Completion Timeline To create, maintain and implement policies and procedures to ensure sound and transparent management of the District 5.1 Develop a future plan for operational facilities adequacy, Nothing to report this quarter. On-going 5.2 Ensure financial documents, employee salaries, contracts and expenditures are easily accessible to the public Financial documents that date back to 2012 are available on the District’s website. Staff is preparing the final budget document for FY 2015-17. Employee salaries and contracts are easily available on the District’s website. Staff is preparing the 2014-15 Compensation Summary. On-going 5.3 Stay informed on applicable federal, state and regional regulations Staff is signed up to CSDA Blog that sends daily updates on state legislation bills. Staff has access to the Federal Register. There are no proposed rules that will impact the District. Ongoing 5.4 Review and maintain Operations Code, policies and Administrative Regulations An ad hoc committee was created that consist of Vice President Perry, Assistant Secretary Schafer, general manager and management analyst for personnel to review and recommend revisions to the Operations Code, policies and Administrative Regulations. The Committee’s recommendations will be presented to the Board in the near future. Ongoing 5.5 Refine emergency operations procedures and upgrade infrastructure The District’s Standard Operating Procedures for SSOs was revised this quarter. On-going COSTA MESA SANITARY DISTRICT STRATEGIC PLAN FISCAL YEARS 2015-20 QUARTERLY PROGRESS REPORT 2015-16 (1st QTR) In-Process Completed Ongoing Not scheduled to begin yet Delayed 6.0 PERSONNEL/ORGANIZATIONAL MANAGEMENT Objective Strategic Goals Accomplishments Completion Timeline To employ and retain a high quality, motivated workforce 6.1 Perform EOC training Nothing to report this quarter On-going 6.2 Job Description Updates Nothing to report this quarter On-going 6.3 Promote a safety culture within the organization The District continues to have monthly safety meetings and recognizing an employee every month for demonstrating safety practices. The District’s Heat Illness Prevention Program was recently reviewed by consultant and had minor revisions made to the program. On-going 6.4 Complete a comprehensive salary and health benefit study This was completed in 2015. Industry standard for completing salary and health benefit studies is once every five years. The next study will be performed in 2020. 2020 6.5 Create a Development Plan n Nothing to report this quarter 2016 6.6 Periodic Organization Chart evaluation The 2015 Organization Chart is complete. 2015, 2017 & 2019 6.7 Promote high employee satisfaction survey Implemented an “Acknowledgment Jar” where employees recognize their colleagues for going over and beyond the call of duty by writing down comments and then placing it in a jar. The comments are read out loud in front of everyone at the District’s monthly “All Hands” staff meeting. Ongoing COSTA MESA SANITARY DISTRICT STRATEGIC PLAN FISCAL YEARS 2015-20 QUARTERLY PROGRESS REPORT 2015-16 (1st QTR) In-Process Completed Ongoing Not scheduled to begin yet Delayed 7.0 FINANCE Objective Strategic Goals Accomplishments Completion Timeline To ensure the short and long term fiscal health of the District 7.1 Perform long term solid and liquid waste rate projections Nothing to report this quarter. On-going 7.2 Develop a long term CIP Nothing to report this quarter. On-going 7.3 Evaluate the District’s investment policy This goal is complete. On August 25, 2015, the District Treasurer presented the District’s Investment Policy to the Board of Directors. On September 17, 2015, the Board of Directors adopted Resolution No. 2015-875 authorizing the District Treasurer to invest in CalTRUST. On-going 7.4 Produce a Comprehensive Annual Financial Report (CAFR) Producing the CAFR for ending June 30, 2015 is underway. On-going 7.5 Evaluate an appropriate reserve program for all District funds and develop an inclusive reserve policy This goal is complete. The Board of Directors evaluated the reserve program on July 14, 2015 and on August 27th the Board adopted Ordinance No. 108 that increases the Solid Waste Operating reserves from 15% to 30% and the Wastewater Reserves from 10% to 25%. On-going 7.6 Monitor the asset management program Nothing to report this quarter. 2016 7.7 Create a popular report and upload document on the District’s website This report is in the process of being developed. 2016 Costa Mesa Sanitary District ... an Independent Special District Ordinance No. 109 - Amending Operations Code Section 4.04.070(f), Five-Year Limitation for GIS/CMMS Services Item Number:12. Recommendation/Notes: Recommendation: That the Board of Directors approves adopting Ordinance No. 109. ATTACHMENTS: Description Type Ordinance No. 109 - Amending Operations Code Section 4.04.070(f), Five-Year Limitation for GIS/CMMS Services Cover Memo Costa Mesa Sanitary District …an Independent Special District Protecting our community’s health and the environment by providing solid waste and sewer collection services. www.cmsdca.gov Memorandum To: Board of Directors From: Scott Carroll, General Manager Date: October 22, 2015 Subject: Ordinance No. 109 – Amending Operations Code Section 4.04.070(f), Five-Year Limitation for GIS/CMMS services Summary On September 17, 2015, the Board of Directors directed staff to report back with an amendment to Section 4.04.070(f) of the Operations Code pertaining to the five-year limitation for agreements or contracts. The Board wanted to exclude the five-year limitation for geographic information system (GIS) and computerized maintenance management system (CMMS) services Staff Recommendation That the Board of Directors approves adopting Ordinance No. 109. Analysis Section 4.04.070(f) of the Operations Code allows contracts and agreements to be no more than five years. However, there are exceptions identified in this code such solid waste and recycling contracts can be longer than five years as well as professional services contracts for those persons serving as District Officers such as General Manager, District Engineer, District Counsel and District Treasurer. The attached ordinance will expand the exception to include GIS and CMMS services. Due to the technical nature of GIS and CMMS technology along with the knowledge of the District’s sewer system gained from long term contracts with GIS/CMMS consultants, staff and the Board believes it would be in the District’s best interest if there are no contract limitation for GIS/CMMS services. Staff can still terminate contracts and solicit bids for Board of Directors October 22, 2015 Page 2 of 2 GIS/CMS services, but at this time, staff and the Board believes the District is receiving the best value for said services. Strategic Plan Element & Goal This item complies with the objective and strategy of Strategic Element 1.0., Sewer Infrastructure. Objective: Our objective is to collect and transport wastewater to meet the needs of existing and future customers. Strategy: We will do this by the careful management of the collection infrastructure using prudent planning and maintenance, with financial strategies to maintain sufficient capacity and respond to changing regulatory demands Legal Review District Counsel has reviewed and approved Ordinance No. 109. Environmental Review Consideration of extending the exception to contracting for a maximum of a 5-year period for certain services to one firm is an administrative matter and is not a disturbance of the environment similar to grading or construction and is not a project under CEQA or the District’s CEQA Guidelines. Financial Review There are no finance impacts for adopting Ordinance No. 109. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the October 22, 2015 Board of Directors regular meeting at District headquarters and on District’s website. Alternative Actions 1. Do not approve Ordinance No. 109 2. Direct staff to report back with more information. Attachment A: Ordinance No. 109 ORDINANCE NO. 109 AN ORDINANCE OF THE COSTA MESA SANITARY DISTRICT AMENDING SECTION 4.04.070(f) OF THE OPERATIONS CODE PERTAINING TO FIVE YEAR TERM LIMITATION FOR CONTRACTS WHEREAS, the District has a Purchasing Ordinance that defines a uniform system for purchasing supplies, services and equipment; and WHEREAS, the ordinance has a five-year term limitation for agreements and/or contracts except for trash and recycling contracts and professional services contracts for those persons serving in positions similar to offices including General Manager, District Engineer, District Counsel and District Treasurer; and WHEAREAS, the Board of Directors does hereby desire to further amend the purchasing ordinance by including Geographic Information System (GIS) and Computerized Maintenance Management System (CMMS) services from the foregoing limitation due to the ongoing need to have continuity and system familiarity with those complicated technical systems; and NOW, THEREFORE, the Board of Directors of the Costa Mesa Sanitary District does hereby ORDAIN as follows: Section 1. That Section 4.04.070(f) of the Costa Mesa Sanitary District Operations Code is hereby deleted in its entirety and reenacted to read as follows: “Section 4.04.070(f). Five-Year Limitation No agreement or contract shall extend for a period of more than five (5) years, including any authorized extensions. Excepted from the foregoing limitation shall be for trash and recycling contracts and the professional services contracts for Geographic Information System (GIS), Computerized Maintenance Management System (CMMS) Ordinance No. 109 and for those persons serving as in positions similar to district officers including General Manager, District Engineer, District Counsel and District Treasurer.” Section 2. Should any part, clause or section of this Ordinance be declared by any Court of competent jurisdiction to be invalid, the remaining provisions of this Ordinance shall nevertheless be and remain in full force and effect and the Board of Directors of the Costa Mesa Sanitary District of Orange County, California, hereby declares that each and every section, clause, provision or part of this Ordinance would have been adopted and made a part of this Ordinance without the adoption of any portion thereof and that the invalidity of any part or provision hereof shall not in any way affect the validity or enforcement of the remaining provisions of this Ordinance that may stand on their own. Section 3. Pursuant to Health and Safety Code Sections 6490 and 6494.3, the District Clerk shall cause this ordinance or a summary thereof to be published in a newspaper of general circulation printed and published in the District according to law. PASSED and ADOPTED this 22nd day of October, 2015 Secretary President APPROVED AS TO FORM District Counsel Ordinance No. 109 STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF COSTA MESA ) I, NOELANI MIDDENWAY, District Clerk of the Costa Mesa Sanitary District, hereby certify that the above and foregoing Ordinance No. 109 was duly and regularly passed and adopted by said Board of Directors at a regular meeting thereof, held on the 22nd day of October, 2015 by the following votes: AYES: NOES: ABSENT: ABSTAIN: IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Costa Mesa Sanitary District, this 22nd day of October, 2015. Clerk of the Costa Mesa Sanitary District Costa Mesa Sanitary District ... an Independent Special District Project Status Report Item Number:13. Recommendation/Notes: Recommendation: That the Board of Directors receive and file this report. ATTACHMENTS: Description Type Project Status Report Cover Memo COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-2016PROJECT:PROJECT MANAGER:DESCRIPTION:BEGIN DESIGN: Preliminary Civil Engineering - $131,047; Estimated construction cost - $5.8 million9/3/14 - Additional Preliminary Engineering Allocation - $10,000ESTIMATED COMPLETION DATE:3/25/2019STATUS REPORT:8/26/10 CMSD staff and two Directors met with OCSD staff on 8/4/10 to discuss the framework of the project. OCSD will be constructing its own gravity sewer to accept the CMSD and CNB flows and send it under the Santa Ana River to OCSD Plant No. 2. OCSD 10/26/10 - Provided OCSD with copies of all PS plans. OCSD hiring a consultant to prepare an EIR and alignment study in 2011. CMSD requested a joint EIR.12/20/10 - No change.01/27/11 - No change.4/28/11 - Staff met with 3 OCSD consultants to explain project.OCSD's first phase will be EIR & alignment study. CMSD requested OCSD EIR cover the CMSD work. 5/26/11 - Staff met with another potential OCSD consultant to review OCSD's scope of work. OCSD will soon be publishing their RFP.10/27/11 - OCSD selected Dudley as its consultant and is finalizing the consultant contract.11/30/11 - No change.1/26/12 - Kickoff meeting for OCSD's consultant Dudek scheduled for 1/11/12. Consultant has placed flow meters in CMSD lines to confirm flows.9/23/10 - OCSD was provided with plans, maps and flow figures for their review. OCSD will be hiring a consultant to prepare the design 03/24/11 - Staff met with OCSD Project Managers on 3/8/11 to review OCSD's scope of work and project timing.9/22/11 - OCSD is evaluating consultant proposals.8/25/11 - No change.02/24/11 - No change. Staff will be contacting OCSD to review their status. 11/18/10 - No change.7/28/11 - OCSD's preliminary schedule reflects completion of construction of OCSD's sewer facilities on 3/25/2019.6/23/11 - No change.3/22/12 - CMSD District Engineer is providing preliminary engineering fee for Board consideration.Abandon 6 CMSD pumping stations, abandon the CNB station in the CNB island on W. 19th Street, and abandon the private pumping station on W. 18th Street by constructing new gravity lines.#101 West Side Pumping Station Abandonment7/1/2012Rob Hamers, District Engineer2/23/12 - CMSD District Engineer is providing scope of work for preliminary engineering for Board consideration.12/15/11 - OCSD staff attended CMSD SSC meeting on 11/8/11 to discuss project timeline.4/16/12 - The Board is considering the District Engineer's proposal to perform the Preliminary Engineering. COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-2016PROJECT:#101 West Side Pumping Station Abandonment7/26/12 - CMSD will be obtaining topographic information from OCSD's consultant and will sve $4,500 in the process due to cost sharing.8/20/12 - OCSD's surveyors are working on the topography.3/28/13 - The District Engineer provided a narrative and map explaining the District's work to be included in the EIR NOP.5/23/13 - Engineer's Estimates for the work are being prepared.6/27/13 - Engineer's Estimates for the work are being prepared; the District Engineer reviewed 2 sections of the OCSD EIR as requested.8/29/13 - The Board will review the District Engineer's staff report on the preliminary engineering at the 8/20/13 study session.9/26/13 - The Preliminary Engineering report will be reviewed at the October 15 Study Session.10/24/13 - The Preliminary Engineering Report will be reviewed at the October 15 Study Session.11/21/13 - The preliminary engineering report was reviewed at the 11/12/13 study session.12/19/13 - No change in status.1/23/14 - No change in status.2/25/14 - No change in status.3/27/14 -No change in status.4/24/14 - No change in status.5/22/14 - No change in status.6/26/14 - The EIR is complete and will go to the OCSD Board for certification on 7/23/14. The OCSD RFP for final design will be advertised in August.7/24/14 - A special meeting is set for 7/22/14 to determine funding for potentially high park restoration and maintenance costs.8/28/14 - CMSD and OCSD are preparing Engineer's Estimates for CMSD's portion of the work. OCSD has proposed an Agreement on the need for all 9/25/14 -OCSD certified the project EIR; CMSD is completing a limited soils investigation to determine micro tunneling costs and total project costs.10/23/14- Soils report sent to micro tunneling contractor for cost estimate; with these results, CMSD can prepare a new cost estimate for entire project; OCSD has completed their estimate.11/20/14 - Engineering staff is preparing a new cost estimate for the project based on cost estimates from two contractors.12/18/14 - Engineering staff has finalized the new construction cost estimate and is presenting to the GM.7/25/13 - The District Engineer will be providing the preliminary budget at the 7/25/13 regular meeting.2/28/13 - The District Engineer is continuing work on the preliminary engineering.1/24/13 - The District Engineer is continuing work on the preliminary engineering.12/20/12 - The District Engineer is continuing work on the preliminary engineering.6/28/12 - District Engineer is working with OCSD consultant on confluence point for CMSD/CNB/OCSD sewers.5/24/12 - The Board approved the District's Engineer's proposal for the Preliminary Engineering. abandonment facilities to be in operation.11/15/12 - The District Engineer is continuing working with the topography provided by OCSD's surveyors.10/25/12 - The District Engineer is continuing working with the topography provided by OCSD's surveyors.photogrammist.1/22/15 - Engineering staff has finalized the construction cost estimate and presented the estimate to OCSD. Next step is CMSD financial planning4/18/13 - The District Engineer is continuing work on the preliminary engineering. COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-2016PROJECT:#101 West Side Pumping Station Abandonment2/26/15 - Project financing is being discussed at the 2/10/15 study session.3/26/15 - The Board of Directors will be considering the MOU with OCSD and Newport Beach at the regular meeting.4/23/15 - The Board approved the MOU with OCSD at the March 2015 Board meeting; the District Engineer is finalizing the final engineering design phase budgets.5/28/15 - The Board discussed the final engineering phase at the 5/12/15 study session.6/25/15 - The District Engineer has started the consultant selection process for the final engineering phase.7/23/15 -District is waiting for NB and OCSD approval of agreement. Board approved District Engineer administration contract.8/27/15 - No change in status.9/17/15 - The General Manager and District Engineer have a meeting with OCSD in mid September to discuss the project.10/22/15 - OCSD officials confirmed a study of Fairview Trunk is underway to determine whether or not it requires upsizing even if 6-19 and #101 are implemented. Results will be availableAccount NumberEncumbrances Balance#101 2,770,838$ 191,450$ -$ 2,500$ 2,576,888$ Total 2,770,838$ 191,450$ -$ 2,500$ 2,576,888$ Approved Proj Budget June 30, 2015 Accumulated Cost Current Year Expenditures followed by consideration of the MOU from OCSD. COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-2016PROJECT:#194 Sewer Manhole Rehab (Interior Rehab and Pump Station Re-Coating)PROJECT MANAGER:Rob Hamers, District EngineerDESCRIPTION:Rehabilitation of manhole interiors including reconstructing channels, building up wall thicknesses, andadding spray-on protective coatings. The project also includes new protective coatings for various pump station interiors. BEGIN DESIGN:2013-2014 fiscal year (Project was delayed until additional funding became available)ESTIMATED COMPLETION DATE:June, 2015STATUS REPORT; Low Bid $241,80010/23/14 - Design phase being re-started; plans 80% complete.11/20/14 - The plans and specs are 90% complete.12/18/14 - The plans and specs are 95% complete.1/22/15 - Staff is preparing specifications for bidding.2/26/15 -Field crew members have identified 7 additional MHs requiring interior rehabilitation; these MHs will be added to the plans prior to going out to bid.3/26/15 - The plans and specs should be out to bid by the regular Board meeting.4/23/15 - Bid opening is 4/20/15 and the results will be provided at the May regular meeting.5/28/15 - The Board of Directors will be considering award of the constructin contract at the 5/28/15 regular meeting.6/25/15 - The pre-construction meeting was 6/10/15 and the first day of work was 6/22/15.7/23/15 - Contractor is mobilizing equipment.8/27/15 - Construction is proceeding.9/17/15 - Construction is continuing.10/22/15 - Pump Station re-coating is complete; Approved June 30, 2015Current Year to DateAccount NumberProject BudgetAccumulated CostExpendituresEncumbrancesBalance#194300,000$ 3,175$ 5,758$ 241,800$ 49,268$ Total300,000$ 3,175$ 5,758$ 241,800$ 49,268$ COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-2016PROJECT:PROJECT MANAGER:DESCRIPTION:BEGIN DESIGN:Civil Design - $21,133.50; Civil Contract/Admin/Inspection - $48,470#196-A (Victoria, Mendoza & Elden By-Pass Pumps) - Engineer's Estimate: $500,000#196-B (Canyon Generator) - Engineer's Estimate: $100,000ESTIMATED COMPLETION DATE:STATUS REPORT: Low Bid 196-D - $196,7093/28/13 - The District Engineer and General Manager are working with the cities of Costa Mesa and Newport Beach regarding above-ground emergency equipment.4/18/13 - No change in status.5/23/13 - A soils investigation is being performed for the 23rd P.S. location in the right-of-way slope. Two other locations will be housed in prefabricated buildings.6/27/13 - The City of Costa Mesa is reviewing the design for the 3 stations in Costa Mesa9/26/13 - The District Engineer has provided a staff report for the 9/26/13 regular meeting on the status of the project.10/24/13 - Installation at the Elden, Victoria, and Mendoza stations is out to bid as 196-A, and installation at the Canyon Station is out to bid as 196-B.11/21/13 - Bid opening for 196-B Canyon Generator was 11/5/13 and the low bidder is Avram Electric in the amount of $64,815.#196 Installation of Backup Power and Pumping CapabilityRob Hamers, District EngineerInstall backup standby diesel generator at two pumping stations and install backup pumping April 23, 201205/24/12 - District's Engineer's office is in design of the backup pumping systems while another consultant, PDE, is in design on the standby diesel gabove-ground emergency equipment.Newport Beach regarding above-ground emergency equipment.Newport Beach regarding above-ground emergency equipment.District Engineer is also finalizing the plans for the standby diesel generator at the Canyon pumping station.9/20/12 - Plans were submitted to the cities of Costa Mesa and Newport Beach for first plan check.7/25/13 - Engineering staff is awaiting City of Costa Mesa comments on building design at three sites, whJan - 156/28/12 - Plans and specs are 30% complete.11/15/12 - The District Engineer is working with the cities of Costa Mesa and Newport Beach regarding abNewport Beach regarding above-ground emergency equipment.7/26/12 - Plans and specs are 60% complete.8/20/12 - Engineering staff is performing final review prior to submitting the plans for plan check. COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-2016PROJECT:#196 Installation of Backup Power and Pumping Capability12/19/13 - Bid opening for 196-A was held 11/20/13 and award construction contract on the 12/19/13 agenda to GCI in the amount of $485,200 and $222,080 equipment.1/23/14 - Work is occurring on 196-A at Elden, Victoria, and Mendoza pump stations and #196-B at Canyon pump station.2/25/14 - Construction on #196-A is 10% complete and #196-B is 50% complete.3/27/14 - Construction on #196-A is 15% complete and #196-B is 60% complete.4/24/14 - #196-A is 40% complete and #196-B is 95% complete.5/22/14 - The building was installed at Victoria PS on 5/8/14; #196-A is 75% complete. #196-B is complete.6/26/14 - Installation of the backup pumping units at Victoria and Mendoza pump stations is complete.7/24/14 - Installation at Elden will continue after contractor moves golf course fence.8/28/14 - The District/SACC Agreement for moving the golf course fence was approved and construction is set to continue.9/25/14 - #196-A Elden, Victoria, Mendoza back-up pumps complete; #196-B Generator at Canyon pump station complete; #196-C 23rd back-up pump is in design at structural engineer; #196-D Generator at Irvine pump station; waiting on Gas Co. for proposed meter location prior to finalizing plans.10/23/14 - GM prefer generator at 23rd P.S. instead of backup unit requiring partial redesign; 196-D Irvine P.S Generator for designing meter assembly by Gas Co.11/20/14 - Electrical engineering consultant now retained for generator design for #196-C 23rd Station; Design for #196-D Irvine P.S. is continuing.12/18/14 - 23rd PS generator for #196C requires a larger block wall structure than the backup pump. The generator for the Irvine PS for #196-D will soon be out to bid.1/22/15 - 196-C - Project in design at electrical engineer's office; design is for backup generator. 196-D - Project out to bid with bid opening 1/20/15.2/26/15 - #196D Irvine bid opening is on 2/16/15 meeting agenda; 196-C 23rd is in design.3/26/15 - The pre-construction meeting for 196-D Irvine is 3/18/15; 196-C 23rd is still in design.4/23/15 - The Kohler generator for #196-D Irvine has been ordered; #196-C 23rd is still in design.5/28/15- The notice to proceed for #196-D was issued and construction should be complete by the end of June 2015; #196-C 23rd is in plan check at Newport Beach.6/25/15 - Cosntruction is progressing at Irvine P.S. #196-D. The plans for 23rd P.S. generator are in plan check at Newport Beach.7/23/15 - Construction is 90% complete at Irvine P.S. #196-D. District Engineer is working with NB on plan check items for 23rd P.S. #196-C.8/27/15 - Construction is 95% complete at Irvine P.S. 196-D; District Engineer is waiting for decision on plan check items from Newport Beach on 23rd PS #196C.9/17/15 - The new exhaust system is being installed at Irvine PS #196-D; consultants are completing the plan check corrections from N.B. on 23rd PS #196-C.10/22/15 - Installation complete at 196-D Irvine; exhaust system in, new gas company meter in; arranging start up; #196C 23rd out to bid; bid opening 11/24/15.Account NumberEncumbrances Balance#196-A Elden, Victoria, Mendoza 790,000$ 770,845$ -$ -$ 19,155$ #196-B Canyon 115,000 115,335 - - (335) #196-C 23rd Street 340,000 21,061 2,075 10,283 306,581 #196-D Irvine405,000 145,245 169,710 35,488 54,557 Total 1,650,000$ 1,052,486$ 171,785$ 45,771$ 379,958$ Approved Project Budget June 30, 2015 Accumulated Cost Current Year Expenditures COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-2016PROJECT:PROJECT MANAGER:DESCRIPTION:The Wilson, Victoria, Mendoza, and South Coast Plaza force mains are being replaced with new force mains.BEGIN DESIGN:Civil Design - $82,593ESTIMATED COMPLETION DATE:Late 2014STATUS REPORT:12/19/13 The design phase has begun.1/23/14 - The design phase is continuing.2/25/14 - The design phase is 40% complete.3/27/14 - The design phse is 60% complete.4/24/14 - The design phase is 70% complete.5/22/14 -Mendoza force main is out to bid as a separate project due to upcoming City alley project. Engineer's estimate is $102,000. Bid opening is 6/2/14.6/26/14 - GCI Construction is low bidder in the amount of $82,540 for Project #200-A Mendoza Force Main.7/24/14 - 1st day of work for Project #200-A was 6/23/14; plans are 75% complete for Harbor, Victoria, SCP.8/28/14 - All work was completed on #200-A Mendoza force main and the Board will final the project on 8/28/14.9/25/14 - #200-A Mendoza PS new force main is complete. Design phase of Harbor, Victoria & South Coast Plaza continuing; will be meeting with SC Plaza.10/23/14 - The plans are 90% complete and were submitted to the City, SCP, and the utility agencies the week of 10/12/14.11/20/14 - Staff met with SCP Management on 11/6/14 to discuss their concerns. Staff will be meeting with the City of Costa Mesa engineering staff.12/18/14 - Staff is working with SCP Mgt's over redirecting FM flows. Staff will be meeting with City engineering to discuss the Harbor and Victoria FM1/22/15 - CCTV and flow metering in the gravity system downstream of the new FM alignment at SCP. New Harbor & Victoria FM were discussed with City Engineer.2/26/15 - Harbor force main improvements will be constructed first as the top priority; design phase is continuing.3/26/15 - Alternate construction methods for Harbor force main are being investigated.4/23/15 - The Harbor Force Main will be bid by itself with two alternate methods.5/28/15 - The Harbor Force Main plans are being completed.6/25/15 - The Harbor Force Main plans are in plan check at the City of Costa Mesa.7/23/15 - Plans for Harbor Force Main are 95% complete.8/27/15 - Request for utility atlas sheets was sent for three utilities to verify clearances from excavation areas.9/17/15- Utility locations in the areas of the boring and receiving pits are being finalized.10/22/15 - Finalizing jack and bore details in Wilson Street crossing Harbor Blvd. Considering notification program.Approved June 30, 2015 Current YearAccount NumberProject BudgetAccumulated CostExpendituresEncumbrancesBalance#200 1,030,868$ 209,068$ 6,630$ 7,500$ 807,670$ Total 1,030,868$ 209,068$ 6,630$ 7,500$ 807,670$ #200 Rehabilitation of Four Force MainsRob Hamers, District EngineerDec-13 COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-2016PROJECT:PROJECT MANAGER:DESCRIPTION:BEGIN DESIGN:Estimated Project budget: Civil Design $11,483.50; Construction - Engineer's Estimate: $431,210ESTIMATED COMPLETION DATE:December, 2014STATUS REPORT:10/24/13 - Engineering staff met with the field crew to discuss possible additional replacement of valves inside station.11/21/13 - The design phase is continuing; the plans are 60% complete.12/19/13 - The plans are 90% complete and the Engineer's Estimate is being prepared.1/23/14 - The plans are 100% complete. Staff is exploring combining this work with 196-A, installation of a backup pump at Elden Pump Station.2/25/14 - The project is being discussed at the study session.3/27/14 - The need for additional funding has moved the project into the next 2-year budget cycle, beginning 2015-2016; strategic improvements are being included as extra work in Project #196-A.4/24/14 - The strategic improvements for this project were added to Project #196-A.5/22/14 - The strategic improvements for this project were constructed on 5/8/14.6/26/14 - No change in status.7/24/14 - The remaining improvements under this project will likely be constructed in the 2015-16 fiscal year.8/28/14 - The project will likely receive funding in the 2015-2016 Fiscal Year to complete the replacement.9/25/14 - No change in status.10/23/14 - No change in status.11/20/14 - No change in status.12/18/14 - No change in status.1/22/15 - No change in status. 2/26/15 - Project will be budgeted for 2015-16 or 2016-17.3/26/15 - No change in status.4/23/15 - No change in status.5/28/15 - No change in status.6/25/15 - No change in status.#202 Elden Piping and Valve ReplacementRob Hamers, District EngineerReplace 37-year old piping and valves outside Elden PumpingOctober, 2013 COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-20167/23/15 - No change in status.8/27/15 - No change in status.9/17/15- No change in status.10/22/15 - Design phase will be re-started in mid October 2015. Approved June 30, 2015Current Year to DateAccount NumberProject BudgetAccumulated CostExpendituresEncumbrancesBalance#202479,000$ 10,567$ -$ -$ 468,433$ Total479,000$ 10,567$ -$ -$ 468,433$ COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-2016PROJECT:PROJECT MANAGER:DESCRIPTION: BEGIN DESIGN:Civil Design -ESTIMATED COMPLETION DATE:STATUS REPORT:5/1/15 - Paid City invoice for fiscal years 2011 thru 2013 for a total of 446 Manholes8/27/15 - Three invoices for recent work were received from the City.9/17/15 - The District pays invoices when received and number of manholes verified.10/22/15 - No change in status.Approved June 30, 2015Current Year to DateAccount NumberProject BudgetAccumulated CostExpendituresEncumbrancesBalance20-201309-4300 340,500$ 174,401$ 6,190$ -$ 159,909$ 340,500$ 174,401$ 6,190$ -$ 159,909$ #309 City Manhole Adjustment ProgramRob Hamers, District EngineerManholes adjusted by City of Costa Mesa during street contruction COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-2016PROJECT:PROJECT MANAGER:DESCRIPTION: BEGIN DESIGN:Civil Design $22,610ESTIMATED COMPLETION DATE:STATUS REPORT:8/27/15 - The design phase has been started.9/17/15- The design phase is 15% complete.10/22/15 - Design phase is 50% complete. Approved June 30, 2015Current Year to DateAccount NumberProject BudgetAccumulated CostExpendituresEncumbrancesBalance20-201310-4300 353,000$ -$ 3,430$ -$ 349,570$ 353,000$ -$ 3,430$ -$ 349,570$ #310 Indus Sewer and MH LiningRob Hamers, District EngineerInsall liner in 10" gravity sewer and manholes. COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-2016PROJECT:PROJECT MANAGER:DESCRIPTION: BEGIN DESIGN:Civil Design -Sep-13ESTIMATED COMPLETION DATE:STATUS REPORT: 9/17/15 The design phase has been started.10/22/15 - The project is out to bid with bid opening 10/19/2015. Approved June 30, 2015Current Year to DateAccount NumberProject BudgetAccumulated CostExpendituresEncumbrancesBalance20-201311-4300 150,000$ -$ -$ -$ 150,000$ 150,000$ -$ -$ -$ 150,000$ #311 Manhole Surface Repair Program - Phase IIRob Hamers, District Engineer COSTA MESA SANITARY DISTRICTCAPITAL IMPROVEMENT PROGRAMFY 2015-2016PROJECT:PROJECT MANAGER:DESCRIPTION: BEGIN DESIGN:Civil Design -In General Eng.ESTIMATED COMPLETION DATE:STATUS REPORT: 9/17/15 Informal bid opening is 9/8/15.10/22/15 - Contract awarded to Schuler Constructors; pumps and equipment ordered. Approved June 30, 2015Current Year to DateAccount NumberProject BudgetAccumulated CostExpendituresEncumbrancesBalance20-201312-4300 100,000$ -$ -$ -$ 100,000$ 100,000$ -$ -$ -$ 100,000$ #312 Aviemore Pump Station RehabilitationRob Hamers, District EngineerReplace existing pumps, bases, valves, piping, guide rails, and by-pass valves. Costa Mesa Sanitary District ... an Independent Special District Investment Report for the Month of September 2015 Item Number:14. Recommendation/Notes: Recommendation: That the Board of Directors approves the Investment Report for the month of September 2015. ATTACHMENTS: Description Type Investment Report for the Month of September 2015 Cover Memo Costa Mesa Sanitary District …an Independent Special District Protecting our community’s health and the environment by providing solid waste and sewer collection services. www.cmsdca.gov Memorandum To: Board of Directors From: Marc Davis, Treasurer Date: October 22, 2015 Subject: Investment Report for the Month of September 2015 Summary Attached is the Investment Report for the month of September 2015. As required by the District’s Statement of Investment Policy, the Investment Report delineates all investment activity during the month. Staff Recommendation Approve the Investment Report for the month of September 2015. Analysis This report lists the types of securities held in the District’s portfolio, the institutions from which the securities were purchased, maturity dates and interest rates as of September 30, 2015. The District’s investments are in compliance with the Statement of Investment Policy adopted by the Board at the June 25, 2015 regular meeting, as well as the California Government Code. The market values in this report were provided by our third party custodian, Pershing, LLC, except for the Local Agency Investment Fund (LAIF). The market value of LAIF was provided by the State Treasurer’s Office. It does not represent the value of the underlying securities within the pool, but rather the par or cost amount, which is the amount the District is entitled to withdraw. This reporting practice is consistent with industry standard practices for similar funds. The weighted average stated rate of return (current yield) for the District’s investment portfolio as of September 30, 2015, was 1.079%. The yield to maturity of the portfolio was 1.083%. The District’s weighted average interest rate was 74 basis points (0.742%) above the daily effective yield of LAIF, which was 0.337% as of September 30, 2015. The weighted average number of days to maturity for the District’s total portfolio was 828 days (2.27 Board of Directors October 22, 2015 Page 2 of 2 years). The average duration of the underlying securities in LAIF as of September 30, 2015 was 210 days. The District’s investment portfolio is in compliance with its liquidity limitations, which requires that a minimum of 20.00% of the portfolio must mature within one year. The percentage of the portfolio maturing in less than one year as of September 30, 2015 was 27.63%. As of September 30, 2015, the District has adequate cash reserves necessary to meet its obligations for the next six months. Strategic Plan Element & Goal This item supports achieving Strategic Element No. 7.0, Finances, by ensuring the short and long-term fiscal health of the District. Legal Review Legal review is not required. Environmental Review Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6, “”Projects” does not include….C. Continuing administrative or maintenance activities.” Financial Review The portfolio was budgeted to earn an average rate of 0.900% for the year ending June 30, 2016. Through September 30, 2015, the portfolio has earned a weighted average interest rate of 1.013%. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the October 22, 2015 Board of Directors regular meeting at District Headquarters (628 W. 19th Street) and on the District’s website at www.cmsdca.gov. Alternative Actions 1. Refer the matter back to staff Attachments Treasurer’s Report of Pooled Cash and Investments as of September 30, 2015 ` Deposits Outstanding Bank Balance In Transits Checks Book Balance Active Accounts: Bank of America 587,518.84$ - 238,036.49 349,482.35$ Total Active Accounts 587,518.84 - 238,036.49 349,482.35 Market Value Increase Decrease Cost Investments: Local Agency Investment Fund 4,494,828.38$ - - 4,494,828.38 Money Market/Sweep Account 45,408.45 - - 45,408.45 Negotiable Certificates of Deposit 2,307,259.05 - 1,765.95 2,309,025.00 Federal Agency Securities 12,315,950.50 16,075.50 - 12,299,875.00 Total Investments 19,163,446.38 16,075.50 1,765.95 19,149,136.83 Total Pooled Cash & Investments 19,750,965.22$ 16,075.50$ 239,802.44$ 19,498,619.18$ Solid Waste Fund: Operating Reserve 821,000.00$ Unreserved: Designated for revenue dry period 1,494,000.00 Undesignated 2,239,212.64 Liquid Waste Fund: Operating Reserve 365,000.00 Reserved for Earthquakes/Emergencies 1,000,000.00 Reserved for Capital Outlay 4,347,000.00 Unreserved: Designated for revenue dry period 2,467,300.00 Undesignated 261,279.44 Facilities Revolving Fund 546,655.85 Asset Replacement Fund 791,518.71 Asset Management Fund 5,165,652.54 Total Pooled Cash & Investments 19,498,619.18$ Market Adjustment Treasurer C O S T A M E S A S A N I T A R Y D I S T R I C T Treasurer's Report of Pooled Cash and Investments September 30, 2015 DateMarcus D. Davis Costa Mesa Sanitary District Pooled Cash and Investments by Fund September 30, 2015 10/15/15 1 Total investments outstanding as of August 31, 2015 20,148,678.52$ Additions: Investment purchases: Ally Bank Negotiable CD, 1.65%, 3 year, 9/17/15 245,000.00 Federal Home Loan Mortgage Corp 1.75%, 5 yr, 9/30/15, callable 12/30/15 250,000.00 Total investment purchases 495,000.00 Deductions: Investments called: Federal Home Loan Bank 1.80%, 5 yr, 3/19/15, called 9/17/15 (230,000.00) Federal Home Loan Bank 2.00%, 5 yr, 12/30/14, called 9/30/15 (91,666.67) Total investments called (321,666.67) Net increase (decrease) in Sweep Account (172,875.02) Net increase (decrease) in LAIF (1,000,000.00) Total investments outstanding as of September 30, 2015 19,149,136.83$ C O S T A M E S A S A N I T A R Y D I S T R I C T Investment Activity Summary September 30, 2015 2 InterestCUSIPPurchaseMaturityCouponInvestmentEarned atNumberInvestmentDateDateRateCost09/30/15n/a Local Agency Investment Fund n/a n/a 0.337% 4,494,828.38$ n/a **n/a Pershing-Sweep Acct n/a n/a 0.000% 45,408.45 n/a3136G0L58 Federal National Mortgage Assn 10/18/12 10/18/17 1.000% 1,000,000.00 4,500.00 3135G0RQ8 Federal National Mortgage Assn 11/15/12 11/15/17 1.000% 1,000,000.00 3,750.00 313381LC7 Federal Home Loan Bank 12/28/12 12/28/17 0.950% 1,000,000.00 2,427.78 3133823B7 Federal Home Loan Bank 02/22/13 02/22/18 1.150% 1,000,000.00 1,213.89 3133826D0 Federal Home Loan Bank 02/28/13 02/28/18 1.100% 1,000,000.00 977.78 313382HR7 Federal Home Loan Bank 03/27/13 03/27/18 1.130% 1,000,000.00 94.17 3136G1L31 Federal National Mortgage Assn 05/15/13 05/15/17 0.700% 1,000,000.00 2,625.00 3133ECQW7 Federal Farm Credit Bank 06/04/13 06/04/18 1.250% 1,000,000.00 4,027.78 87165FAC8 Synchrony Bank Retail CTF Dep 06/06/14 06/06/19 2.000% 99,500.00 624.66 06740KGY7 Barclays Bank Retail CTF Dep 07/02/14 07/05/16 0.650% 99,825.00 160.27 20033AGD2 Comenity Capital Bank CTF Dep 08/25/14 02/25/16 0.750% 125,000.00 12.84 3130A3JA3 Federal Home Loan Bank 11/26/14 11/26/19 1.500% 249,875.00 1,291.67 59013JCJ6 Merrick Bank South CTF Dep 12/08/14 12/08/150.500% 125,000.00 37.67 795450VP7 Sallie Mae Bank CTF Dep 12/25/14 12/12/16 1.050% 125,000.00 402.74 38148JGK1 Goldman Sachs Bank USA CTF Dep 01/07/15 01/07/19 1.900% 200,000.00 884.93 69506YCJ6 Pacific Westin Bank CTF Dep 03/20/15 03/18/16 0.500% 200,000.00 531.51 02587DXL7 American Exp Centurion CTF Dep 05/01/15 05/01/17 0.900% 199,700.00 754.52 3130A5CL1 Federal Home Loan Bank 05/06/15 05/06/20 1.800% 1,000,000.00 7,100.00 3130A5C64 Federal Home Loan Bank 05/28/15 05/28/20 1.500% 800,000.00 4,066.67 29976DXK1 Everbank Jacksonville FLA CTF Dep 05/28/15 05/27/16 0.450% 200,000.00 308.22 140420SW1 Capital One Bank 07/01/15 07/01/19 1.950% 245,000.00 1,191.10 254672QY7 Discover Bank 07/01/15 07/01/20 2.300% 245,000.00 1,404.89 3130A5TW9 Federal Home Loan Bank 07/27/15 07/27/20 2.000% 1,000,000.00 3,500.00 20451PMU7 Compass Bank 08/07/15 07/31/17 1.300% 200,000.00 434.52 3134G7PV7 Federal Home Loan Mortgage Corp 08/27/15 08/27/20 2.050% 1,000,000.00 1,879.17 02006LTZ6 Ally Bank09/17/15 09/17/18 1.650% 245,000.00 143.98 3134G7YH8 Federal Home Loan Mortgage Corp 09/30/15 09/30/20 1.750%250,000.00 - Totals19,149,136.83$ 44,345.76$ **Represents the LAIF daily rate at 9/30/15CommentsCOSTA MESA SANITARY DISTRICTInvestment and Investment EarningsSeptember 30, 2015 3 Current % of Market Value 09/30/15 Maximum % U.S. Treasury Bills 0.00%Unlimited U.S. Treasury Notes 0.00%Unlimited Federal Agency Issues: FICB 0.00%Unlimited FLB 0.00%Unlimited FHLB 36.86%Unlimited FHLMC 6.54%Unlimited FNMA 15.65%Unlimited FFCB 5.22%Unlimited Other *0.00%Unlimited Banker's Acceptances 0.00%25% (1) Certificates of Deposit 0.00%25% Negotiable Certificates of Deposits 12.04%25% (1) Commercial Paper 0.00%25% (1) Medium Term Corporate Notes 0.00%20% (1) LAIF (Local Agency Investment Fund)23.46%40,000,000 Shares of Benefical Interest 0.00%20% Money Market/Mutual Funds (Sweep Acct)0.24%10% per fund (2) Total 100.00% % of portfolio maturing under one year 27.63%no less than 20% % of portfolio maturing over one year 72.37% 100.00% (1) Further limited to 10% in any single issuer (2) Also limited to 20% in total. *These securities are not considered for purchases: SBA, GNMA, TVA and SALLIEMAE COSTA MESA SANITARY DISTRICT Summary of Policy Limitations September 30, 2015 Description 4 PurchaseMaturityCouponInvestment% ofMarket% ofDescriptionBroker/DealerDateDateRateCostPortfolioValuePortfolioCommentsState Treasurer's PoolLAIFn/aContinuous0.337%**4,494,828.38$ 4,494,828.38$ Pool Total State Treasurer's Pool4,494,828.38 23.47%4,494,828.38 23.46%Money Market/Sweep AccountPershingn/aContinuous0.000%45,408.45 45,408.45 Sweep Total Money Market/Sweep Account45,408.45 0.24%45,408.45 0.24%Federal Home Loan Mortgage CorpMulti-Bank Securities08/27/1508/27/202.050%1,000,000.00 1,002,840.00 FHLMCFederal Home Loan Mortgage CorpMulti-Bank Securities09/30/1509/30/201.750%250,000.00 250,605.00 FHLMC Total Federal Home Loan Mortgage Corp1,250,000.00 6.53%1,253,445.00 6.54%Federal Home Loan BankE.J. De La Rosa12/28/1212/28/170.950%1,000,000.00 1,000,280.00 FHLBFederal Home Loan BankE.J. De La Rosa02/22/1302/22/181.150%1,000,000.00 1,000,670.00 FHLBFederal Home Loan BankE.J. De La Rosa02/28/1302/28/181.100%1,000,000.00 1,000,570.00 FHLBFederal Home Loan BankE.J. De La Rosa03/27/1303/27/181.130%1,000,000.00 998,910.00 FHLBFederal Home Loan BankMulti-Bank Securities11/26/1411/26/191.500%249,875.00 250,487.50 FHLBFederal Home Loan BankMulti-Bank Securities05/06/1505/06/201.800%1,000,000.00 1,001,500.00 FHLBFederal Home Loan BankMulti-Bank Securities05/28/1505/28/201.500%800,000.00 801,688.00 FHLBFederal Home Loan BankMulti-Bank Securities07/27/15 07/27/20 2.000%1,000,000.00 1,009,120.00 FHLB Total Federal Home Loan Bank7,049,875.00 36.82%7,063,225.50 36.86%Federal National Mortgage AssociationE.J. De La Rosa10/18/1210/18/171.000%1,000,000.00 1,000,360.00 FNMAFederal National Mortgage AssociationE.J. De La Rosa11/15/1211/15/171.000%1,000,000.00 999,540.00 FNMAFederal National Mortgage AssociationUnion Banc05/15/1305/15/170.700%1,000,000.00 999,280.00 FNMA Total Federal National Mortgage Association3,000,000.00 15.67%2,999,180.00 15.65%Federal Farm Credit BankE.J. De La Rosa06/04/1306/04/181.250%1,000,000.00 1,000,100.00 FFCB Total Federal Farm Credit Bank1,000,000.00 5.22%1,000,100.00 5.22%Synchrony Bank Retail Certificate of DepositMulti-Bank Securities06/06/1406/06/192.000%99,500.00 100,159.00 Negotiable CDBarclays Bank Retail Certificate of DepositMulti-Bank Securities07/02/1407/05/160.650%99,825.00 100,196.00 Negotiable CDComenity Capital BankMulti-Bank Securities08/25/1402/25/160.750%125,000.00 125,191.25 Negotiable CDMerrick Bank South CTF DepMulti-Bank Securities12/08/1412/08/150.500%125,000.00 125,062.50 Negotiable CDSallie Mae Bank CTF DepMulti-Bank Securities12/25/1412/12/161.050%125,000.00 125,277.50 Negotiable CDGoldman Sachs Bk CTF DepMulti-Bank Securities01/07/1501/07/191.900%200,000.00 199,316.00 Negotiable CDPacific Westin Bank CTF DepMulti-Bank Securities03/20/1503/18/160.500%200,000.00 200,142.00 Negotiable CDAmerican Exp Centurion CTF DepMulti-Bank Securities05/01/1505/01/170.900%199,700.00 199,934.00 Negotiable CDEverbank Jacksonville FLA CTF DepMulti-Bank Securities05/28/1505/27/160.450%200,000.00 200,196.00 Negotiable CDCapital One BankMulti-Bank Securities07/01/1507/01/191.950%245,000.00 243,285.00 Negotiable CDDiscover BankMulti-Bank Securities07/01/1507/01/202.300%245,000.00 243,488.35 Negotiable CDCompass BankMulti-Bank Securities08/07/1507/31/171.300%200,000.00 199,960.00 Negotiable CDAlly BankMulti-Bank Securities09/17/15 09/17/18 1.650%245,000.00 245,051.45 Negotiable CD Total Negotiable Certificates of Deposit2,309,025.00 12.06%2,307,259.05 12.04%Total Investments19,149,136.83$ 100.00%19,163,446.38$ 100.00%**Represents the LAIF daily rate at 9/30/15COSTA MESA SANITARY DISTRICTSchedule of Investments by Instrument TypeSeptember 30, 2015 5 InvestmentPurchaseMaturityDays toCouponYield toInvestmentBroker/DealerTypeDate DateMaturityRateMaturityCostLocal Agency Investment Fund Pool1 0.337% ** 0.337% 4,494,828.38$ Pershing-Sweep AcctSweep1 0.000% 0.000% 45,408.45 Multi-Bank Securities Negotiable CD 12/08/14 12/08/15 69 0.500% 0.500% 125,000.00 Multi-Bank Securities Negotiable CD 08/25/14 02/25/16 148 0.750% 0.750% 125,000.00 Multi-Bank Securities Negotiable CD03/20/15 03/18/16170 0.500% 0.500% 200,000.00 Multi-Bank Securities Negotiable CD05/28/15 05/27/162400.450% 0.450%200,000.00 Multi-Bank Securities Negotiable CD 07/02/14 07/05/16 279 0.650% 0.650% 99,825.00 Multi-Bank Securities Negotiable CD 12/25/14 12/12/16 439 1.050% 1.050% 125,000.00 Multi-Bank Securities Negotiable CD05/01/15 05/01/175790.900% 0.900%199,700.00 UnionBanc FNMA 05/15/13 05/15/17 593 0.700% 0.700% 1,000,000.00 Multi-Bank Securities Negotiable CD08/07/15 07/31/176701.300% 1.300%200,000.00 E.J. De La Rosa FNMA 10/18/12 10/18/17 749 1.000% 1.000% 1,000,000.00 E.J. De La Rosa FNMA 11/15/12 11/15/17 777 1.000% 1.000% 1,000,000.00 E.J. De La Rosa FHLB 12/28/12 12/28/17 820 0.950% 0.950% 1,000,000.00 E.J. De La Rosa FHLB 02/22/13 02/22/18 876 1.150% 1.150% 1,000,000.00 E.J. De La Rosa FHLB 02/28/13 02/28/18 882 1.100% 1.100% 1,000,000.00 E.J. De La Rosa FHLB 03/27/13 03/27/18 909 1.130% 1.130% 1,000,000.00 E.J. De La Rosa FFCB 06/04/13 06/04/18 978 1.250% 1.250% 1,000,000.00 Multi-Bank Securities Negotiable CD09/17/15 09/17/181,0831.650% 1.650%245,000.00 Multi-Bank Securities Negotiable CD 01/07/15 01/07/19 1,195 1.900% 1.900% 200,000.00 Multi-Bank Securities Negotiable CD 06/06/14 06/06/19 1,345 2.000% 2.106% 99,500.00 Multi-Bank Securities Negotiable CD07/01/15 07/01/191,3701.950% 1.950%245,000.00 Multi-Bank Securities FHLB 11/26/14 11/26/19 1,518 1.500% 1.500% 249,875.00 Multi-Bank Securities FHLB05/06/15 05/06/201,6801.800% 1.800%1,000,000.00 Multi-Bank Securities FHLB05/28/15 05/28/201,7021.500% 1.500%800,000.00 Multi-Bank Securities Negotiable CD07/01/15 07/01/201,7362.300% 2.300%245,000.00 Multi-Bank Securities FHLB07/27/15 07/27/201,7622.000% 2.000%1,000,000.00 Multi-Bank Securities FHLMC08/27/15 08/27/201,7932.050% 2.050%1,000,000.00 Multi-Bank SecuritiesFHLMC09/30/1509/30/201,8271.750% 2.038%250,000.00 Total Investment Portfolio19,149,136.83$ Total PortfolioWeighted Avg Interest Rate 1.079 %Weighted Avg Yield to Maturity 1.083 %Weighted Avg Days to Maturity 828 Days 2.27 Years**Represents the LAIF daily rate at 9/30/15COSTA MESA SANITARY DISTRICTInvestment PortfolioSeptember 30, 2015 6 NetPurchaseMaturityIntuitionInvestment CouponInvestmentMarketAccruedGain/(Loss)DateDateBroker/DealerTypeParRateCostValueInterestIf Soldn/a Continuous LAIF Pool 4,494,828.38$ 0.337% ** 4,494,828.38 4,494,828.38 - - n/a Continuous Pershing Sweep 45,408.45 0.000% 45,408.45 45,408.45 - - 10/18/12 10/18/17 E.J. De La Rosa FNMA 1,000,000.00 1.000% 1,000,000.00 1,000,360.00 4,500.00 360.00 11/15/12 11/15/17 E.J. De La Rosa FNMA 1,000,000.00 1.000% 1,000,000.00 999,540.00 3,750.00 (460.00) 12/28/12 12/28/17 E.J. De La Rosa FHLB 1,000,000.00 0.950% 1,000,000.00 1,000,280.00 2,427.78 280.00 02/22/13 02/22/18 E.J. De La Rosa FHLB 1,000,000.00 1.150% 1,000,000.00 1,000,670.00 1,213.89 670.00 02/28/13 02/28/18 E.J. De La Rosa FHLB 1,000,000.00 1.100% 1,000,000.00 1,000,570.00 977.78 570.00 03/27/13 03/27/18 E.J. De La Rosa FHLB 1,000,000.00 1.130% 1,000,000.00 998,910.00 94.17 (1,090.00) 05/15/13 05/15/17 UnionBanc FNMA 1,000,000.00 0.700% 1,000,000.00 999,280.00 2,625.00 (720.00) 06/04/13 06/04/18 E.J. De La Rosa FFCB 1,000,000.00 1.250% 1,000,000.00 1,000,100.00 4,027.78 100.00 06/06/14 06/06/19 Multi-Bank Securities Negotiable CD 100,000.00 2.000% 99,500.00 100,159.00 624.66 659.00 07/02/14 07/05/16 Multi-Bank Securities Negotiable CD 100,000.00 0.650% 99,825.00 100,196.00 160.27 371.00 08/25/14 02/25/16 Multi-Bank Securities Negotiable CD 125,000.00 0.750% 125,000.00 125,191.25 12.84 191.25 11/26/14 11/26/19 Multi-Bank Securities FHLB 250,000.00 1.500% 249,875.00 250,487.50 1,291.67 612.50 12/08/14 12/08/15 Multi-Bank Securities Negotiable CD 125,000.00 0.500% 125,000.00 125,062.50 37.67 62.50 12/25/14 12/12/16 Multi-Bank Securities Negotiable CD 125,000.00 1.050% 125,000.00 125,277.50 402.74 277.50 01/07/15 01/07/19 Multi-Bank Securities Negotiable CD 200,000.00 1.900% 200,000.00 199,316.00 884.93 (684.00) 03/20/15 03/18/16Multi-Bank Securities Negotiable CD 200,000.00 0.500% 200,000.00 200,142.00 531.51 142.00 05/01/15 05/01/17Multi-Bank Securities Negotiable CD 200,000.00 0.900%199,700.00 199,934.00 754.52 234.00 05/06/15 05/06/20Multi-Bank Securities FHLB 1,000,000.00 1.800%1,000,000.00 1,001,500.00 7,100.00 1,500.00 05/28/15 05/28/20Multi-Bank Securities FHLB 800,000.00 1.500%800,000.00 801,688.00 4,066.67 1,688.00 05/28/15 05/27/16Multi-Bank Securities Negotiable CD 200,000.00 0.450%200,000.00 200,196.00 308.22 196.00 07/01/15 07/01/19Multi-Bank Securities Negotiable CD 245,000.00 1.950%245,000.00 243,285.00 1,191.10 (1,715.00) 07/01/15 07/01/20Multi-Bank Securities Negotiable CD 245,000.00 2.300%245,000.00 243,488.35 1,404.89 (1,511.65) 07/27/15 07/27/20Multi-Bank Securities FHLB 1,000,000.00 2.000%1,000,000.00 1,009,120.00 3,500.00 9,120.00 08/07/15 07/31/17Multi-Bank Securities Negotiable CD 200,000.00 1.300%200,000.00 199,960.00 434.52 (40.00) 08/27/15 08/27/20Multi-Bank Securities FHLMC 1,000,000.00 2.050%1,000,000.00 1,002,840.00 1,879.17 2,840.00 09/17/15 09/17/18Multi-Bank Securities Negotiable CD 245,000.00 1.650%245,000.00 245,051.45 143.98 51.45 09/30/1509/30/20Multi-Bank SecuritiesFHLMC250,000.00 1.750%250,000.00 250,605.00 - 605.00 Total Investments19,150,236.83$ 19,149,136.83 19,163,446.38 44,345.76 14,309.55 **Represents the LAIF daily rate at 9/30/15C O S T A M E S A S A N I T A R Y D I S T R I C TFor all Maturities with Market ValuesSeptember 30, 2015 7 Type ofPurchaseMaturityCouponInvestmentInvestmentDateDateRatePar ValueCostFNMA10/18/1210/18/171.000%1,000,000.00 1,000,000.00 Callable 5/15/13 w/10 days notice, thereafter 8,11,2,5FNMA11/15/1211/15/171.000%1,000,000.00 1,000,000.00 Callable 5/15/13 w/10 days notice, thereafter 8,11,2,5FHLB12/28/1212/28/170.950%1,000,000.00 1,000,000.00 Callable 12/28/13 w/5 days notice, monthly thereafterFHLB02/22/1302/22/181.150%1,000,000.00 1,000,000.00 Callable 8/22/13, w/5 days notice, thereafter 8,11,2,5FHLB02/28/1302/28/181.100%1,000,000.00 1,000,000.00 Callable 2/28/14, w/5 days notice, annually thereafterFHLB03/27/1303/27/181.130%1,000,000.00 1,000,000.00 Callable 3/27/15, w/5 days notice, thereafter 3,6,9,12FNMA05/15/1305/15/170.700%1,000,000.00 1,000,000.00 Callable 5/15/14 w/10 days notice, quarterly thereafterFFCB06/04/1306/04/181.250%1,000,000.00 1,000,000.00 Callable 9/4/13 w/5 days notice, anytime thereafterNegotiable CD06/06/1406/06/192.000%100,000.00 99,500.00 NoneNegotiable CD07/02/1407/05/160.650%100,000.00 99,825.00 NoneNegotiable CD08/25/1402/25/160.750%125,000.00 125,000.00 NoneFHLB11/26/1411/26/191.500%250,000.00 249,875.00 Callable 5/26/15 w/5 days notice, anytime thereafterNegotiable CD12/08/1412/08/150.500%125,000.00 125,000.00 NoneNegotiable CD12/25/1412/12/161.050%125,000.00 125,000.00 NoneNegotiable CD01/07/1501/07/191.900%200,000.00 200,000.00 NoneNegotiable CD03/20/15 03/18/160.500%200,000.00 200,000.00 NoneNegotiable CD05/01/15 05/01/17 0.900%200,000.00 199,700.00 NoneFHLB05/06/15 05/06/20 1.800%1,000,000.00 1,000,000.00 Callable 11/6/15 w/5 days notice, anytime thereafterFHLB05/28/15 05/28/20 1.500%800,000.00 800,000.00 Callable 8/28/15 w/5 days notice, anytime thereafterNegotiable CD05/28/15 05/27/16 0.450%200,000.00 200,000.00 NoneNegotiable CD07/01/15 07/01/19 1.950%245,000.00 245,000.00 NoneNegotiable CD07/01/15 07/01/20 2.300%245,000.00 245,000.00 NoneFHLB07/27/15 07/27/20 2.000%1,000,000.00 1,000,000.00 Callable 7/27/16 w/5 days notice, quarterly thereafterNegotiable CD08/07/15 07/31/17 1.300%200,000.00 200,000.00 NoneFHLMC08/27/15 08/27/20 2.050%1,000,000.00 1,000,000.00 Callable 11/27/15 w/5 days notice, quarterly thereafterNegotiable CD09/17/15 09/17/18 1.650%245,000.00 245,000.00 NoneFHLMC09/30/1509/30/201.750%250,000.00 250,000.00 Callable 12/30/15Totals14,610,000.00$ 14,608,900.00$ COSTA MESA SANITARY DISTRICTCall ScheduleSeptember 30, 2015Call Features 8 Cost50,136.76 In Thousands1 - 180 Days4,790$ 181 - 365 Days500 1 - 2 Years1,525 ##########6,562.50 2 - 3 Years 7,000 ##########3 - 4 Years789 4 - 5 Years4,545 TOTAL19,149$ COSTA MESA SANITARY DISTRICTMATURITIES DISTRIBUTIONSeptember 30, 20150%10%20%30%40%50%60%70%1 - 180Days181 - 365Days1 - 2Years2 - 3Years3 - 4Years4 - 5Years0 0 0 0 0 025.01%2.61%7.96%36.56%4.12%23.73% 9 Costa Mesa Sanitary District Portfolio Interest Rate Information as of September 30, 2015 0.00% 0.20% 0.40% 0.60% 0.80% 1.00% 1.20% 1.40% 1.60% 1.80% 2.00% 3 month T-Bill 6 month T-Bill 2 year T-Note 3 year T-Note 5 year T-Note CMSD-monthly LAIF-monthly OC Pool-monthly 10