Minutes - Board - 2016-11-17 NI
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
NOVEMBER 17, 2016
Members present:
Arlene Schafer, Art Perry, Bob Ooten, Mike Scheafer
Members absent:
Jim Ferryman
Staff present:
Scott Carroll (General Manager), Noelani Middenway (District Clerk), Alan Burns
(District Counsel), Robin Hamers (District Engineer), Wendy Davis (Finance Manager),
Marc Davis (District Treasurer), Kaitlin Tran (Senior Accountant), Elizabeth Pham
(Management Analyst II)
Others present:
Lawrence Jones (CR&R), Jim Mosher (resident)
Meeting called to order at 5:30 P.M.
The Board of Directors of the Costa Mesa Sanitary District met in regular session on
November 17, 2016 at 5:30 P.M. at 290 Paularino Ave, Costa Mesa, CA 92626.
A. OPENING ITEMS
1. Call to Order
President Scheafer called the meeting to order.
2. Pledge of Allegiance
Vice President Perry led the Pledge of Allegiance.
3. Invocation
Vice President Perry offered the invocation.
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MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
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4. Roll Call
All members of the Board of Directors were present, except for Director
Ferryman.
5. Ceremonial Matters and Presentations
None at this time.
6. Announcement of Late Communications
None at this time.
7. Public Comments
President Scheafer opened public comments. Seeing no one wishing to speak,
President Scheafer closed public comments.
B. CONSENT CALENDAR
1. Approve Consent Calendar
Recommendation: That the Board of Directors approve the Consent Calendar as
presented.
Motion: To approve the Consent Calendar as presented.
Motion by Art Perry, second by Arlene Schafer.
Final Resolution: Motion Carries 4-0-1 with Jim Ferryman absent.
Aye: Arlene Schafer, Art Perry, Bob Ooten, Mike Scheafer
There were no further questions or discussion.
2. Approve Board of Directors Study Session Meeting Minutes of October 5,
2016
Recommendation: That the Board of Directors approve the meeting minutes as
presented.
3. Approve Board of Directors Regular Meeting Minutes of October 18, 2016
Recommendation: That the Board of Directors approve the meeting minutes as
presented.
4. Approve Directors' Compensation and Reimbursement of Expenses
Recommendation: That the Board of Directors approve the compensation and
reimbursement of expenses as presented.
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MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
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5. Approve Sewer Lateral Assistance Program (SLAP) Update
Recommendation: That the Board of Directors approve and file the report.
6. Approve Payroll Transparency Disclosure for October 2016
Recommendation: That the Board of Directors approve and file the report.
7. Adopt Warrant Resolution No. CMSD 2017-05 Approving District Warrant
Registers
Recommendation: That the Board of Directors adopt Warrant Resolution No.
CMSD 2017-05 approving District warrants for the month of October 2016 in the
amount of$935,134.83.
8. Occupancy Report and Payment to CR&R Environmental Services
Recommendation: That the Board of Directors:
1. Accepts the occupancy count as presented using 22,426 as the correct
number of active units.
2. Directs staff to prepare a warrant to CR&R Environmental Services for October
2016 collection based on this occupancy report so long as the contractor fulfills
the obligations of the agreement. Said payment in the amount of$219,671.64 to
be ratified in the November 2016 warrant list.
9. Contract Payment to CR Transfer for Recycling & Disposal Services
Recommendation: That the Board of Directors directs staff to prepare a warrant
to CR Transfer in the amount of $178,129.68 for October 2016 recycling and
disposal services to be ratified in the November 2016 warrant register.
10. Refund of Trash and Sewer Assessment Fees — 930 Cheyenne Street
Recommendation: In accordance with the District Operations Code and State
Law, staff recommends that the Board of Directors approve a refund for the
current and previous year's trash and wastewater assessment fees in the amount
of$611.36 for the property owner of 930 Cheyenne St.
C. PUBLIC HEARINGS
D. GENERAL MANAGER'S REPORTS
1. Receive and File November 8, 2016 Election Results
Recommendation: That the Board of Directors receive and file the report.
District Clerk, Noelani Middenway, reported that incumbents Arthur Perry and
James Ferryman were re-elected to the Board of Directors and noted that the
oath of office will be administered on Friday, December 2, 2016 at 9:00 A.M.
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MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
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There were no questions or discussion and the report was received.
2. FY 2016-17 Budget Review - First Quarter
Recommendation: That the Board of Directors receive and file the report.
This item was pulled and continued to a future meeting.
3. Project No. 317 - President Pump Station Force Main Replacement
Designs
Recommendation: That the Board of Directors receive and file the report.
General Manager, Scott Carroll, provided report details regarding Project#317.
There were no questions or discussion and the report was received.
4. CCTV Pilot Program Update
Recommendation: That the Board of Directors receive and file the report.
Management Analyst II, Elizabeth Pham, provided report details regarding the
implementation of a CCTV Pilot Program.
There were no questions or discussion and the report was received.
5. Holiday Hours and Closures
Recommendation: That the Board of Directors receive and file the report.
General Manager, Scott Carroll, provided report details regarding the proposed
holiday hours and closures.
There were no questions or discussion and the report was received.
E. ENGINEER'S REPORTS
1. Project Status Report
Recommendation: That the Board of Directors receive and file the report.
District Engineer, Rob Hamers, presented the Project Status Report.
There were no questions or discussion and the report was received.
F. TREASURER'S REPORTS
1. Investment Report for the Month of October 2016
Recommendation: That the Board of Directors receive and file the report.
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MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
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District Treasurer, Marc Davis, presented the Investment Report and provided
report details.
There were no questions or discussion and the report was received.
G. ATTORNEY'S REPORTS
1. Approve Settlement Agreement with Caltrans for Damage to Sewer Line
for$41,293.50
Recommendation: That the Board of Directors approve the Settlement
Agreement with Caltrans for Damage to Sewer Line for $41,293.50.
District Counsel, Alan Burns, presented report details and shared the results of
the settlement agreement.
Motion: To approve the Settlement Agreement with Caltrans for Damage to
Sewer Line for$41,293.50.
Motion by Bob Ooten, second by Arlene Schafer.
Final Resolution: Motion Carries 4-0-1 with Jim Ferryman absent.
•
Aye: Arlene Schafer, Art Perry, Bob Ooten, Mike Scheafer
There were no questions or discussion.
H. LOCAL MEETINGS:
In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a
Director for any meeting for which expense reimbursement of any kind is provided.
Note: For meetings for which the per diem compensation is sought, the Operations
Code provides that such compensation is authorized for each day's service rendered as
a Director at the request of the Board (not to exceed six days in one month), and
certain meetings are specified as being eligible as set forth in District Operations Code
§ 3.01.030. For meetings not so listed, the Board must approve the service for it to be
eligible for the per day compensation.
1. Orange County Sanitation District (OCSD) - (Director Ferryman)
Secretary Ooten provided an overview of the OCSD meeting.
2. Santa Ana River Flood Protection Agency (SARFPA) - (Vice President
Perry)
Vice President Perry provided an overview of the SARFPA meeting.
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MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
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3. Independent Special Districts of Orange County (ISDOC) - (President
Scheafer)
President Scheafer provided an overview of the ISDOC meeting. He noted that
there was a LAFCO report by John Withers.
4. California Special Districts Association (CSDA) - (Assistant Secretary
Schafer)
Assistant Secretary Schafer provided an overview of this month's CSDA
meetings.
5. Special District Risk Management Authority (SDRMA) - (President
Scheafer)
President Scheafer noted that there was no SDRMA meeting this month.
6. Other Meetings Qualifying for Reimbursement under CMSD Ordinance
No. 55, Operations Code Section 3.01.030
Secretary Ooten noted that he attended the Water Advisory Committee of
Orange County (WACO) meeting. He also shared that he and Assistant
Secretary Schafer attended the Costa Mesa Chamber of Commerce meeting.
Vice President Perry noted that he attended the Costa Mesa City Council
Meeting.
President Scheafer provided a report regarding the Ad Hoc meetings about the
prospective consolidation with Mesa Water District.
I. OLD BUSINESS
None at this time.
J. NEW BUSINESS
None at this time.
K. ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
President Scheafer provided comments regarding the Board of Directors election
results.
Assistant Secretary Schafer shared that there will be Holiday Dinner with the
Board of Directors and District department managers.
a
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MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD NOVEMBER 17, 2016
L. ADJOURN TO CLOSED SESSION
The Board of Directors did not go into closed session.
M. RECONVENE TO OPEN SESSION
The Board of Directors did not go into closed session.
N. CLOSING ITEMS
1. Adjourn
President Scheafer adjourned the meeting at 6:25 P.M.
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Robert Ooten chael Sche.(er
Secretary President