Minutes - Board - 2016-11-01 wgP SANIT,9Ry
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS STUDY SESSION
NOVEMBER 1, 2016
Members present:
Arlene Schafer, Art Perry, Bob Ooten, Jim Ferryman, Mike Scheafer
Members absent:
None
Staff present:
Scott Carroll (General Manager), Noelani Middenway (District Clerk), Robin Flamers
(District Engineer), Elizabeth Pham (Management Analyst II), Ed Roberts (Code
Enforcement Officer)
Others present:
Dean Ruffridge (CR&R), Lawrence Jones (CR&R), Mike Steward (resident), David
Cordero (Communications LAB), Justin Wallin (Probolsky Research)
Meeting called to order at 9:30 A.M.
The Board of Directors of the Costa Mesa Sanitary District met in study session on
November 1, 2016 at 9:30 A.M. at 628 W. 19th Street, Costa Mesa, CA 92627.
A. OPENING ITEMS
1. Roll Call
The meeting was called to order at 9:30 A.M. All members of the Board of
Directors were present.
2. Public Comments
President Scheafer opened public comments. Seeing no one from the public
wishing to speak, President Scheafer closed public comments.
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MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD NOVEMBER 1, 2016
B. ITEMS OF STUDY
5. Citizens Survey
Recommendation: That the Board of Directors receive and file the report.
President Scheafer moved Item 5 to the beginning of the agenda.
Elizabeth Pham, Management Analyst II, introduced Justin Wallin of Probolsky
Research to present the Citizens Survey results.
Mr. Wallin provided an overview of the survey results and methodology.
The Board of Directors received the report and there were no further questions or
discussion.
1. Organics Tonnage
Recommendation: That the Board of Directors receive and file the report.
Ms. Pham provided report details and noted an increase in organics tonnage
by 3.4%.
Dean Ruffridge and Lawrence Jones of CR&R noted an anticipated increase in
tonnage during the upcoming holidays.
The Board of Directors received the report and there were no further questions or
discussion.
2. Code Enforcement Officer Report for September/ October 2016
Recommendation: That the Board of Directors receive and file the report.
Ed Roberts, Code Enforcement Officer, provided report details for the months of
September and October of 2016. He noted an increase in trash carts in public
view and shared the District's current policy regarding trash carts in public view.
Discussion followed regarding District policy in relation to alleys.
The Board of Directors directed staff to revise the Operations Code addressing
trash carts left in alleys and bring the revised policy to a future study session.
Secretary Ooten requested that Mr. Roberts compile a report of scavenging data
in alleys.
There were no further questions or discussion and the report was received.
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MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD NOVEMBER 1,2016
3. Door to Door HHW Program Update
Recommendation: That the Board of Directors receive and file the report.
Ms. Pham presented an analysis of the Door to Door HHW Program.
CR&R staff noted that HHW is picked up from the resident's door rather than the
curb.
Discussion followed regarding the program specifications.
There were no further questions or discussion and the report was received.
4. CMSD Holiday Party - Oral Report
Recommendation: That the Board of Directors give staff direction on the date,
time, and location of the CMSD annual holiday party.
Scott Carroll, General Manager, proposed a staff and Board holiday luncheon at
District headquarters in December.
The Board of Directors directed staff to hold a catered holiday luncheon at CMSD
headquarters and appointed Assistant Secretary Schafer as Chair of the Board's
holiday dinner.
There were no further questions or discussion.
6. Costa Mesa Chamber of Commerce - Oral Report
Recommendation: That the Board of Directors provide staff with direction.
Mr. Carroll introduced the item and opened it for discussion among the Board of
Directors.
The Board of Directors directed staff to send a letter to the Chamber of
Commerce.
C. ORAL COMMUNICATIONS & DIRECTOR COMMENTS
President Scheafer noted that there was a report by John Withers (Irvine Ranch
Water District) at the Independent Special Districts of Orange County (ISDOC)
meeting regarding new Local Agency Formation Commission (LAFCO)
procedures in relation to consolidations.
Director Ferryman noted that he would not be available for the November 17,
2016 Board of Directors meeting.
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MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD NOVEMBER 1, 2016
Secretary Ooten commented regarding the distribution of the Citizens Survey
results.
D. CLOSING ITEMS
1. Adjournment
President Scheafer adjourned the meeting at 10:57 A.M.
Robert Ooten 'ichael Schafer
Secretary President