Minutes - Board - 2016-08-16 ON
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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS STUDY SESSION
AUGUST 16, 2016
CALL TO ORDER The Board of Directors of the Costa Mesa
Sanitary District met in study session on
August 16, 2016 at 9:30 A.M. at 290
Paularino Avenue, Costa Mesa, CA 92626.
ROLL CALL DIRECTORS PRESENT: Michael Scheafer, Robert Ooten, Arlene
Schafer, James Ferryman
DIRECTORS ABSENT: Arthur Perry
STAFF PRESENT: Scott Carroll, General Manager; Robin
Hamers, District Engineer; Alan Burns,
District Counsel; Noelani Middenway, District
Clerk; Wendy Davis, Finance Manager; Ed
Roberts, Code Enforcement Officer;
Elizabeth Pham, Management Analyst II;
Gina Terraneo, Management Analyst I.
OTHERS PRESENT: Dean Ruffridge, CR&R; Mary Bradley,
Trendzitions; Jim Mosher, resident; and Luke
Money, Daily Pilot.
PUBLIC COMMENTS
President Scheafer opened public comments.
Jim Mosher, a member of the public, provided comments regarding the District's
website and the accessibility of information about the upcoming election. Additionally,
Mr. Mosher suggested that the District display its wastewater rate comparison more
prominently on its website.
Secretary Ooten commented that the District should focus its rate comparison on
agencies similar to the District.
Director Ferryman commented regarding Newport Beach's waste collection rate.
COSTA MESA SANITARY DISTRICT PAGE 2
MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD AUGUST 16, 2016
Seeing no one else wishing to comment, President Scheafer closed public comments.
ITEMS OF STUDY
1. Organics Recycling Tonnages — FY2016-17
Recommendation: That the Board of Directors receive and file the report.
Elizabeth Pham, Management Analyst II, reported that a total of 742.41 tons of
organic waste was collected in the month of July 2016.
Secretary Ooten requested that staff include the previous year's organic tonnages
in future reports.
There were no further questions or comments and the Board of Directors received
and filed the report.
2. Code Enforcement Officer Report— July 2016
Recommendation: That the Board of Directors receive and file the report.
Ed Roberts, Code Enforcement Officer, provided report details and noted that there
were 9 scavenging investigations and 92 notices issued for trash carts in public
view.
There were no questions or comments and the Board of Directors received and
filed the report.
3. Alkaline Battery Recycling Program 2016-17
Recommendation: That the Board of Directors receive and file the report.
Gina Terraneo, Management Analyst I, provided an overview of the upcoming
Alkaline Battery Recycling Program.
Assistant Secretary Schafer suggested that staff utilize the newspaper to publicize
the program.
Secretary Ooten suggested that staff notify the Newport-Mesa school board of the
upcoming program.
There were no additional questions or comments and the Board of Directors
received and filed the report.
4. 290 Paularino Avenue — Award Tenant Improvement Contract to Kinney
Construction in the amount $750,308
Recommendation: That the Board of Directors award a contract to Kinney
Construction in the amount of$750,308.
COSTA MESA SANITARY DISTRICT PAGE 3
MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD AUGUST 16,2016
Scott Carroll, General Manager, presented the bid results for tenant improvements
9 , p
at 290 Paularino. He noted that the lowest bidder was disqualified for not
submitting the required subcontractor's list.
Discussion followed regarding the Request for Proposal (RFP) process.
President Scheafer opened public comments.
Mr. Mosher commented about the disqualification of contractors due to not meeting
RFP requirements.
President Scheafer closed public comments.
Secretary Ooten made a motion to award the contract to Kinney Construction in the
amount of $750,308. Assistant Secretary Schafer seconded the motion. The vote
passed, 4-0-1, with Vice President Perry absent.
There were no additional questions or comments and the Board of Directors
received and filed the report.
5. Authorize the filing of a Writ of Mandate or Other Action to Correct False or
Misleading Statements or Statements That Are Inconsistent with Election
Law in the Elections Materials Submitted in Favor of the Advisory Vote on
Consolidation by the Mesa Consolidated Water District
Closed Session to Meet with Legal Counsel (if necessary)
Initiation of litigation (Government Code section 54956.9(d)(4)- One case
Alan Burns, District Counsel, presented the public announcement to file a Writ of
Mandate or other action to correct false or misleading statements or statements that are
inconsistent with election law in the elections materials submitted in favor of the
advisory vote on consolidation by the Mesa Consolidated Water District.
Assistant Secretary Schafer provided comments regarding the Orange County Board of
Supervisors meeting that she and Mr. Carroll attended on August 9, 2016.
Discussion followed regarding the legality of using the advisory vote measure's
language in campaigning efforts.
President Scheafer opened public comments.
Mr. Mosher commented that Mesa Water District's study indicates that consolidation is
not necessarily a prerequisite to providing ratepayer savings.
COSTA MESA SANITARY DISTRICT PAGE 4
MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD AUGUST 16,2016
President Scheafer closed public comments and adjourned to closed session at 10:13
A.M.
President Scheafer reconvened to open session at 10:33 A.M. He noted that the Board
of Directors directed staff to file the Writ of Mandate.
There were no additional questions or comments.
6. Future Study Session Items
Recommendation: That the Board of Directors provide staff with direction on
items to be placed on future study session agendas.
There were no future study session items discussed.
ORAL COMMUNICATIONS AND DIRECTORS COMMENTS -NONE
ADJOURNMENT
There being no further business to come before the Board, President Scheafer
adjourned the meeting at 10:34 A.M.
Robert Ooten Mich, el Sche.f:
Secretary Pre 'dent