2016_08_25_board
Costa Mesa Sanitary District
... an Independent Special District
AGENDA
Michael Scheafer
President
Arthur Perry
Vice President
Robert Ooten
Secretary
Arlene Schafer
Assistant Secretary
James Ferryman
Director
Public Comments. Any member of the public may address the Board. Speakers on
agenda items should identify themselves to the Deputy Clerk before the meeting so that
their input can be provided at the time the item is considered. Speakers on non-agenda
items will be heard under Public Comments. Pursuant to State law, the Board may not
discuss or take action on non-agenda items except under special circumstances.
Speakers must limit their remarks to three minutes or as decided upon by the Presiding
Officer. The Presiding Officer reserves the right to declare any speaker out of order.
Obtaining Agenda Materials: The public is entitled to copies of all documents that are
made part of the agenda packet. If any document or other writing pertaining to an
agenda item is distributed to all or a majority of the Board after the packet is prepared, a
copy of that writing may be obtained at the District offices at 628 W. 19th Street, Costa
Mesa, California. The Deputy Clerk of the District may be contacted at (949) 645-8400.
In Compliance with ADA: Contact Noelani Middenway, (949) 645-8400, 48 hours prior
to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
BOARD OF DIRECTORS REGULAR MEETING
628 W. 19TH STREET, COSTA MESA, CA 92627
Thursday, August 25, 2016
5:30 PM
I.CALL TO ORDER
II.PLEDGE OF ALLEGIANCE
III.INVOCATION
IV.ROLL CALL
(If absences occur, consider whether to deem those absences excused based on
facts presented for the absence - such determination shall be the permission
required by law.)
V.Ceremonial Matters and Presentations
VI.Announcement of Late Communications
NOTE: Unless directed otherwise by the Board of Directors, all actions shall be
based on/memorialized by the latest document submitted as a late communication.
VII.PUBLIC COMMENTS
This time has been set aside for persons in the audience to make comments on
items within the subject matter jurisdiction of the Costa Mesa Sanitary District that
are not listed on this agenda. Members of the public will have the opportunity to
address the Board of Directors about all other items on this agenda at the time
those items are considered. Under the provisions of the Brown Act, the Board of
Directors is prohibited from taking action on oral requests but may refer the matter
to staff or to a subsequent meeting. The Board of Directors will respond after
public comment has been received. Please state your name. Each speaker will be
limited to four (4) continuous minutes.
VIII.CONSENT CALENDAR
All matters listed on the consent calendar are considered to be routine and may be
acted upon by one motion after public comment has been received. Only Board of
Directors may pull an item for discussion. Reading of resolutions is waived and
they will be adopted and numbered. Now is the time for those in the audience who
wish to speak to items listed on the consent calendar. Each speaker will be limited
to four (4) continuous minutes of comment on the consent calendar as a whole.
1.Board of Directors Study Session Meeting Minutes of July 12, 2016
Recommendation: That the Board of Directors approve and file.
2.Board of Directors Regular Meeting Minutes of July 28, 2016
Recommendation: That the Board of Directors approve and file.
3.Occupancy Report and Payment to CR&R Environmental Services
Recommendation: That the Board of Directors:
1. Accepts the occupancy count as presented using 22,408 as the correct
number of active units.
2. Directs staff to prepare a warrant to CR&R Environmental Services for
July 2016 collection based on this occupancy report so long as the
contractor fulfills the obligations of the agreement. Said payment in the
amount of $219,495.32 to be ratified in the August 2016 warrant list.
4.Contract Payment to CR Transfer for Recycling & Disposal Services
Recommendation: That the Board of Directors directs staff to prepare a
warrant to CR Transfer in the amount of $196,600.62 for July 2016 recycling
and disposal services to be ratified in the August 2016 warrant register.
5.Adoption of Warrant Resolution No. CMSD 2017-02 Approving District
Warrant Registers
Recommendation: That the Board of Directors adopt Warrant Resolution No.
CMSD 2017-02 approving District warrants for the Month of July 2016 in the
amount of $1,055,161.97.
6.Payroll Transparency Disclosure for July 2016
Recommendation: That the Board of Directors approve and file.
7.Directors' Compensation and Reimbursement of Expenses
Recommendation: That the Board of Directors approve the following:
a. Directors’ compensation for the month of July 2016; and
b. Directors’ reimbursement of expenses for the month of July 2016.
8.Sewer Lateral Assistance Program (SLAP) Update
Recommendation: That the Board of Directors approve and file.
9.Investment Report for the Month of July 2016
Recommendation: That the Board of Directors approves the Investment
Report for the month of July 2016.
10.Contract Payment to CR Transfer for Christmas Tree Disposal
Recommendation: That the Board of Directors directs staff to prepare a
warrant to CR Transfer in the amount of $3,200.31 for January 2016
Christmas tree recycling and disposal services to be ratified in the August
2016 warrant register.
------------------------------- END OF CONSENT CALENDAR-------------------------------
IX.PUBLIC HEARINGS
X.GENERAL MANAGER
11.Project No. 317 President Pump Station and Force Main Rehabilitation
Recommendation: That the Board of Directors approves the following:
1. The budget of $3,200,000 for Project No.317;
2. Transfer $1,467,000 from Project No. 101 to Project No. 317; and
3. Appropriate $1,733,000 from the Wastewater Fund Balance to Project
No. 317
12.Community Outreach Survey
Recommendation: That the Board of Directors direct staff to begin soliciting
bids to perform a community outreach survey.
XI.ENGINEER'S REPORTS
13.Project Status Report
Recommendation: That the Board of Directors receive and file the report.
14.Conflict of Interest Report
1. 2191 Mesa Drive, Newport Beach – Owned/developed by John and
Marilyn Raymont
2. 3011 Ceylon Road, Costa Mesa – Owned/developed by Kim McCartney
XII.TREASURER'S REPORTS
XIII.ATTORNEY'S REPORTS
15.Cost to Prepare the Administrative Record in the Costa Mesa Sanitary District
v. Regional Water Quality Control Board Litigation
Recommendation: That the Board of Directors approve paying the
administrative record cost of $7,070.00.
XIV.LOCAL MEETINGS
In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given
by a Director for any meeting for which expense reimbursement of any kind is
provided. Note: For meetings for which the per diem compensation is sought, the
Operations Code provides that such compensation is authorized for each day's
service rendered as a Director at the request of the Board (not to exceed six days
in one month), and certain meetings are specified as being eligible as set forth in
District Operations Code 3.01.030. For meetings not so listed, the Board must
approve the service for it to be eligible for the per day compensation.)
A. Orange County Sanitation District (OCSD) - (Director Ferryman)
Recommendation: That the Board of Directors accepts oral report.
B.Santa Ana River Flood Protection Agency (SARFPA) - (Vice President
Perry)
Recommendation: That the Board of Directors accepts oral report.
C.Independent Special Districts of Orange County (ISDOC) - (President
Scheafer)
Recommendation: That the Board of Directors accepts oral report.
D.California Special Districts Association (CSDA) - (Assistant Secretary
Schafer)
Recommendation: That the Board of Directors accepts oral report.
E.Special District Risk Management Authority (SDRMA) - (President Scheafer)
Recommendation: That the Board of Directors accepts oral report.
F.Other Meetings Qualifying for Reimbursement under CMSD Ordinance No.
55, Operations Code Section 3.01.030
Recommendation: That the Board of Directors accepts oral report.
XV.OLD BUSINESS
XVI.NEW BUSINESS
XVII.ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
XVIII.ADJOURN TO CLOSED SESSION
16.CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION
(Government Code Section 54956.9(d)(1)):
1. Costa Mesa Sanitary District v. Santa Ana Regional Water Quality Control
Board (OC Sup Ct # 30-2016-0084260 CU-CM-CJC)
2. Costa Mesa Sanitary District v. The State of California, acting through its
Department of Transporation (Caltrans) (OC Sup Ct #30-2016-00867168-
CU-EI-CXC)
XIX.RECONVENE TO OPEN SESSION
XX.ADJOURNMENT
THE NEXT REGULAR MEETING OF COSTA MESA SANITARY DISTRICT
BOARD OF DIRECTORS WILL BE HELD ON SEPTEMBER 22, 2016 AT 5:30
P.M. IN THE DISTRICTS BOARD ROOM, 628 W. 19TH STREET.
UPCOMING CMSD AND COMMUNITY EVENTS AND ACTIVITIES
•Concerts on the Green: Rumours, Fleetwood Mac Tribute Band – Sunday,
August 21, 2016 from 6:00 pm to 7:30 pm at Civic Green Center, 100 Civic
Center Drive
•First Friday Roadshow – September 2, 2016 from 5:30 pm to 7:30 pm at
Costa Mesa City Hall Parking Lot, 77 Fair Drive
•Labor Day Holiday – Monday, September 5, 2016. CMSD Headquarters and
Corporate Yard will be closed.
•Green on the Green Eco and Disaster Preparedness Expo – Saturday,
September 10, 2016 from 10:00 am to 3:00 pm at Newport Beach Civic
Center, 100 Civic Center Drive
•Concerts on the Green: The Springsteen Experience, Bruce Springsteen
Tribute Band – Sunday, September 11, 2016 from 6:00 pm to 7:30 pm at
Civic Green Center, 100 Civic Center Drive
•Sculpture Exhibit by Judit Laufer – Every weekend through September 12,
2016. All day at Newport Beach Central Library, 1000 Avocado Avenue
•RVCA & City of Newport Beach Surf Championships – Saturday, September
24 and Sunday, September 25, 2016, between 54th and 56th Streets
•Real Heroes Art Show – Every weekend through September 30, 2016. All
day at Newport Beach Central Library, 1000 Avocado Avenue
•Household Hazardous Waste Collection Event – Saturday, November 5,
2016 from 10:00 am to 2:00 pm at Orange Coast College.
Costa Mesa Sanitary District
... an Independent Special District
Board of Directors Study Session Meeting Minutes of July 12, 2016
Item Number:1.
Recommendation/Notes:
Recommendation: That the Board of Directors approve and file.
ATTACHMENTS:
Description Type
Board of Directors Study Session Meeting Minutes of July 12, 2016 Cover Memo
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS STUDY SESSION
JULY 12, 2016
______________________________________________________________________
CALL TO ORDER
The Board of Directors of the Costa Mesa
Sanitary District met in study session on July
12, 2016 at 9:30 A.M. at 628 W. 19th Street,
Costa Mesa, CA 92627.
ROLL CALL
DIRECTORS PRESENT:
DIRECTORS ABSENT:
Michael Scheafer, Arthur Perry, Arlene
Schafer, James Ferryman
Robert Ooten
STAFF PRESENT: Scott Carroll, General Manager; Robin
Hamers, District Engineer; Noelani
Middenway, District Clerk; Wendy Davis,
Finance Manager; Ed Roberts, Code
Enforcement Officer; Gina Terraneo,
Management Analyst I.
OTHERS PRESENT:
Lawrence Jones, CR&R.
PUBLIC COMMENTS
President Scheafer opened public comments. Seeing no one from the public wishing to
speak, President Scheafer closed public comments.
ITEMS OF STUDY
1. Organics Recycling Tonnages – FY2015-16
Recommendation: That the Board of Directors receive and file the report.
Scott Carroll, General Manager, reported that a total of 743.35 tons of organic
waste was collected in the month of June 2016.
There were no questions or comments and the Board of Directors received and
filed the report.
COSTA MESA SANITARY DISTRICT PAGE 2
MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD JULY 12, 2016
______________________________________________________________________
2. Code Enforcement Officer Report – June 2016
Recommendation: That the Board of Directors receive and file the report.
Ed Roberts, Code Enforcement Officer, provided report details and noted that there
were 6 scavenging investigations concentrated on the West side of Costa Mesa
and 80 cases of trash carts in public view.
There were no additional questions or comments and the Board of Directors
received and filed the report.
3. Art Wrap Contest – Update
Recommendation: That the Board of Directors receive and file the report.
Gina Terraneo, Management Analyst I, provided an update regarding the upcoming
Art Wrap Contest. She noted that 6 local high schools and colleges will be
contacted to publicize the contest at the start of the 2016-2017 school year.
Discussion followed regarding reaching out to Early College High School in
addition to the listed schools.
There were no additional questions or comments and the Board of Directors
received and filed the report.
4. Quarterly Legislative Analysis
Recommendation: That the Board of Directors receive and file the report.
Ms. Terraneo presented the Quarterly Legislative Analysis and provided an
overview of the California Special Districts Association (CSDA) Legislative Days
Conference on May 16-17. Additionally, she noted that staff recommends
supporting AB 2022, SB 1292, and HR 3353, and opposing SB 1170.
There were no additional questions or comments and the Board of Directors
received and filed the report.
5. Closed Circuit Television (CCTV) Sewer Lateral Program
Recommendation: That the Board of Directors direct staff to bring the CCTV
Sewer Lateral Program to the July 28, 2016 Board meeting for
consideration.
Ms. Terraneo provided an overview of the proposed CCTV Sewer Lateral Program and
presented the proposed program application.
Discussion followed regarding the intent of the program, problems that may arise from
the program’s design, and the possibility of going out to bid for a limited number of
plumbers to participate in the Pilot Program.
COSTA MESA SANITARY DISTRICT PAGE 3
MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD JULY 12, 2016
______________________________________________________________________
The Board of Directors directed staff to proceed with developing a Request For
Proposal (RFP) for participating plumbers and to bring the item to the July 28, 2016
Board Meeting for consideration.
There were no additional questions or comments.
6. Proposed West Side Pump Station and Force Main Improvements
Recommendation: That the Board of Directors direct staff to bring this item back
to the July 28, 2016 Board of Directors meeting to approve the District Engineer’s
budget to refurbish five sewer pump stations.
Robin Hamers, District Engineer, provided report details and presented long and short
term planned improvements to rehabilitate pump stations and force mains.
Discussion followed regarding the time frame for the proposed improvements and the
effects of withdrawing from the 6-19 South West Costa Mesa Trunk Sewer project.
The Board of Directors directed staff to proceed with sending a letter to Jim Herberg,
General Manager of the Orange County Sanitation District (OCSD), and requesting a
meeting to negotiate a settlement.
There were no additional questions or comments.
7. Tour of CR&R’s Anaerobic Digestion Facility in the City of Perris, California –
Oral Report
Recommendation: That the Board of Directors set a date to tour CR&R’s
anaerobic digestion facility in the City of Perris, California and direct staff on the
planning phase.
Mr. Carroll shared staff’s recommendation to select a date and develop a plan to tour
the anaerobic digestion facility.
Discussion followed regarding attending the tour while remaining compliant with the
Brown Act, the coordination of transportation, and the need for an RSVP process.
The Board of Directors directed staff to coordinate a tour date in September, to
post the tour as public meeting, and to invite the public. Additionally, the Board of
Directors directed staff to rent a van to transport Board Members to the facility.
There were no additional questions or comments.
8. Reschedule August 9, 2016 Study Session and Consider Hosting the Meeting at
290 Paularino Avenue, California – Oral Report
Recommendation: That the Board of Directors provide staff with direction.
COSTA MESA SANITARY DISTRICT PAGE 4
MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD JULY 12, 2016
______________________________________________________________________
President Scheafer shared that he would be out of town during the August 9, 2016
Study Session and asked that the Board consider rescheduling the meeting.
Discussion followed regarding Board Member availabilities and proposed dates.
The Board of Directors directed staff to reschedule the Study Session for August 16,
2016 at 9:30 A.M. at 290 Paularino Ave, Costa Mesa.
There were no further questions or discussion.
9. Solid Waste Association of North America (SWANA) WASTECON and Awards
Breakfast in Indianapolis, Indiana
Recommendation: That the Board of Directors considers sending representatives
from CMSD to SWANA WASTECON in Indianapolis, Indiana to receive the Silver
Excellence Award in the Integrated Solid Waste Management System category.
Mr. Carroll presented the costs associated with sending representatives from CMSD to
accept the Silver Excellence Award at SWANA WASTECON.
Discussion followed regarding Board Member schedules and the benefits of attending
the awards breakfast.
The Board of Directors directed President Scheafer and Ms. Terraneo to attend SWANA
WASTECON for the awards breakfast on August 23, 2016.
There were no further questions or discussion.
10. Future Study Session Items
Recommendation: That the Board of Directors provide staff with direction on
items to be placed on future study session agendas.
President Scheafer requested that staff provide an update regarding the Alkaline
Battery Recycling Program at the August 16, 2016 Study Session.
There were no further questions or discussion.
ORAL COMMUNICATIONS AND DIRECTORS COMMENTS
President Scheafer commented that he and Mr. Carroll met with Carolyn Emery,
Executive Officer of the Orange County Local Agency Formation Commission (LAFCO),
to discuss Mesa Water District’s proposed study.
Vice President Perry exited the meeting at 11:10 A.M.
COSTA MESA SANITARY DISTRICT PAGE 5
MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD JULY 12, 2016
______________________________________________________________________
ADJOURNMENT
There being no further business to come before the Board, President Scheafer
adjourned the meeting at 11:12 A.M.
_________________________ _________________________
Robert Ooten Michael Scheafer
Secretary President
Costa Mesa Sanitary District
... an Independent Special District
Board of Directors Regular Meeting Minutes of July 28, 2016
Item Number:2.
Recommendation/Notes:
Recommendation: That the Board of Directors approve and file.
ATTACHMENTS:
Description Type
Board of Directors Regular Meeting Minutes of July 28, 2016 Cover Memo
COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS REGULAR MEETING
JULY 28, 2016
______________________________________________________________________
CALL TO ORDER
The Board of Directors of the Costa Mesa
Sanitary District met in regular session on
July 28, 2016 at 5:30 P.M. at 628 W. 19th
Street, Costa Mesa.
PLEDGE OF
ALLEGIANCE
INVOCATION
ROLL CALL
DIRECTORS PRESENT:
DIRECTORS ABSENT:
President Scheafer led the Pledge of
Allegiance.
Vice President Perry led the Invocation.
Michael Scheafer, Arthur Perry, Robert
Ooten, Arlene Schafer, James Ferryman
None
STAFF PRESENT: Scott Carroll, General Manager; Alan Burns,
District Counsel; Robin Hamers, District
Engineer; Noelani Middenway, District Clerk;
Wendy Davis, Finance Manager; Marc Davis,
District Treasurer.
OTHERS PRESENT:
Lawrence Jones, CR&R; Luke Money, The
Daily Pilot; Jim Mosher, resident; Roger
Faubel, Roger Faubel Public Affairs, Inc.;
Peter Whittingham, Curt Pringle &
Associates.
CEREMONIAL MATTERS AND PRESENTATIONS – NONE
ANNOUNCEMENT OF LATE COMMUNICATIONS – NONE
PUBLIC COMMENTS – NONE
COSTA MESA SANITARY DISTRICT PAGE 2
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
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______________________________________________________________________
President Scheafer opened public comments. Seeing no one from the public wishing to
comment, President Scheafer closed public comments.
President Scheafer requested to move Items 24 and 25 to follow the Consent Calendar.
Hearing no indication of opposition, Items 24 and 25 were moved to follow the Consent
Calendar.
CONSENT CALENDAR
1. Board of Directors Study Session
Meeting Minutes of June 14, 2016
2. Board of Directors Special Meeting
Minutes of June 23, 2016
3. Board of Directors Regular Meeting
Minutes of June 23, 2016
4. Occupancy Report and Payment to
CR&R Environmental Services
5. Contract Payment to CR Transfer
for Recycling & Disposal Services
6. Adoption of Warrant Resolution No.
CMSD 2017-01 Approving District
Warrant Registers
7. Payroll Transparency Disclosure for
June 2016
8. Directors’ Compensation and
The Board of Directors Study Session
Meeting Minutes of June 14, 2016 was
approved as presented.
The Board of Directors Special Meeting
Minutes of June 23, 2016 was approved
as presented.
The Board of Directors Regular Meeting
Minutes of June 23, 2016 was approved
as presented.
The Board of Directors accepted the
occupancy count as presented using
22,398 as the correct number of active
units and directed staff to prepare a
warrant to CR&R Environmental Services
in the amount of $219,397.37 to be ratified
in the July 2016 warrant list, for June 2016
collection.
The Board of Directors approved payment
to CR Transfer in the amount of
$197,165.93 for recycling and disposal
services for the month of June 2016.
The Board of Directors adopted Warrant
Resolution No. CMSD 2017-01 approving
District warrants for the month of June
2016 in the amount of $1,012,933.29.
The Board of Directors approved the
Payroll Transparency Disclosure for June
2016 as presented.
The Board of Directors approved the
COSTA MESA SANITARY DISTRICT PAGE 3
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Reimbursement of Expenses
9. Sewer Lateral Assistance Program
(SLAP) Update
10. Resolution No. 2016-890 Ordering
that Publication of Ordinance No.
115 Confirming Annual Charges for
Solid Waste and Wastewater for
2016-17 has Occurred
Directors’ Compensation and
Reimbursement of Expenses for June
2016 as presented.
The Board of Directors approved the SLAP
report as presented.
The Board of Directors adopted Resolution
No. 2016-890.
Director Ferryman made a motion to approve the Consent Calendar as presented. Vice
President Perry seconded the motion, which passed unanimously with a 5-0 vote.
There were no further questions or comments.
END OF CONSENT CALENDAR
NEW BUSINESS
24. Mesa Water District Optimal Governance Structure Study
Recommendation: That the Board of Directors discuss the study and provide
direction to staff.
District Treasurer, Marc Davis, provided a review of the study. Mr. Davis commented
that he has concerns regarding the objectivity of Arcadis U.S. Inc., provided that Arcadis
U.S. Inc. has conducted other studies and projects for Mesa Water District in past
years.
Secretary Ooten indicated that he has concerns with changes that were made to the
line cleaning portion of the study.
General Manager, Scott Carroll, requested that the Board of Directors refrain from
questions and comments until Mr. Davis concludes his presentation.
Mr. Davis presented several sources of concern within the study, including the use of
financial statements from 2015 and the lack of consideration of changes made to the
District’s biennial budget since its adoption in 2015. He clarified that Mesa Water
District’s AAA credit rating is in reference to their bonds rather than a rating of their
agency as a whole. Mr. Davis also shared that the District has an asset replacement
plan that is based upon a 35-year rolling look ahead to plan necessary infrastructure
improvements. In terms of real estate, he noted that the study proposes that Mesa
Water District’s current headquarters has sufficient space to house a consolidated
COSTA MESA SANITARY DISTRICT PAGE 4
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD JULY 28, 2016
______________________________________________________________________
agency; however, Mesa Water District’s Board of Directors held a closed session
meeting to discuss acquiring the property next door to its headquarters in May of 2016.
Mr. Davis addressed the financial management portion of the study and indicated that
the estimated one-time and annual savings calculations are flawed and should not be
relied upon to make informed decisions about whether the two agencies should be
consolidated. He added that the study’s data was used by Mesa Water District’s Board
of Directors in a decision to submit an advisory ballot measure during their July 28,
2016 Special Meeting.
Secretary Ooten read the advisory ballot measure that was passed at Mesa Water
District’s July 28, 2016 Special Board Meeting.
Discussion followed regarding the language used in the advisory ballot measure and the
possibility of challenging the advisory ballot measure. Additionally, discussion followed
regarding Mesa Water District’s debt and the proposed service area of a consolidated
agency.
President Scheafer noted that Mesa Water District does not currently serve the area of
Santa Ana Heights, while the District does serve this area.
Vice President Perry asked when the deadline for the advisory ballot measure and all
responses were due.
District Clerk, Noelani Middenway, noted that they are due on August 12, 2016.
Finance Manager, Wendy Davis, provided commentary regarding Mesa Water District’s
financial status.
Discussion followed regarding the proposed service area, the proposed organizational
structure of a consolidated agency, and possible Brown Act violations regarding the
Mesa Water District Board of Director’s decision to initiate a study.
Mr. Carroll suggested that the Board of Directors approve the formation of an Ad Hoc
Committee containing two Board Members to meet with District staff and consultants in
regards to the District’s public relations.
President Scheafer opened public comments and invited Jim Mosher, a member of the
public, to speak.
Mr. Mosher provided commentary regarding the advisory ballot measure.
President Scheafer closed public comments.
Mr. Carroll asked if an Ad Hoc Committee could provide staff with direction to proceed
with proposed actions.
COSTA MESA SANITARY DISTRICT PAGE 5
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The Board of Directors indicated that the Ad Hoc Committee may provide staff with
direction.
Vice President Perry made a motion to establish an Ad Hoc Committee including
President Scheafer and Secretary Ooten (and Vice President Perry as an alternate) to
meet with staff and consultants in regards to the District’s public relations and Mesa
Water’s proposed consolidation. Assistant Secretary Schafer seconded the motion,
which passed unanimously with a 5-0 vote.
There were no further questions or comments.
25. Professional Consulting Services
Recommendation: That the Board of Directors considers entering into an
agreement with Roger Faubel Public Affairs, Inc. for professional consulting
services.
Mr. Carroll presented a proposal for the District to enter into an agreement with Roger
Faubel Public Affairs, Inc. to enhance the District’s public relations.
President Scheafer opened public comments and invited Mr. Mosher to speak.
Mr. Mosher provided commentary regarding the nature of the agreement and the role of
the Ad Hoc Committee.
Assistant Secretary Schafer made a motion to enter into an agreement with Roger
Faubel Public Affairs, Inc. for professional consulting services. Secretary Ooten
seconded the motion, which passed unanimously with a 5-0 vote.
Roger Faubel of Roger Faubel Public Affairs, Inc. and Peter Whittingham of Curt Pringle
& Associates provided commentary regarding the scope of work for the agreement.
The Board of Directors directed District Counsel, Alan Burns, to submit a public records
request to Mesa Water District for all emails pertaining to the study and the proposed
consolidation.
There were no further questions or comments.
President Scheafer adjourned the meeting to a brief recess at 6:47 P.M. and
reconvened from the recess at 6:53 P.M.
PUBLIC HEARINGS - NONE
GENERAL MANAGER’S REPORTS
COSTA MESA SANITARY DISTRICT PAGE 6
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11. Preliminary FY 2015-16 Year-End Budget (4th Quarter Budget Report)
Recommendation: That the Board of Directors receive and files the report.
Ms. Davis presented the 4th Quarter Budget Report. She noted savings that the District
experienced due to paying a lower tonnage rate for the Organics Recycling Program
during FY 2015-16.
Discussion followed regarding local developments and their responsibility to maintain
their sewer laterals.
There were no further questions or comments and the report was received.
12. CMSD Contribution Program Application – CMHS Mustang Football Stadium
Banners
Recommendation: That the Board of Directors accepts the application from the
CMHS Mustang Football Program and approve a monetary contribution of $1000
for two stadium banners.
Mr. Carroll presented the Contribution Program Application from Costa Mesa High
School.
Vice President Perry asked if the requested monetary contribution included the cost of
producing the banners.
Mr. Carroll noted that the cost of production is included in the request.
Director Ferryman made a motion to accept the application and approve a monetary
contribution of $1000 for two stadium banners. Vice President Perry seconded the
motion, which passed unanimously with a 5-0 vote.
Discussion followed regarding the Contribution Program Application.
There were no further questions or comments.
13. Unfunded Other Post-Employment Benefits (OPEB)
Recommendation: That the Board of Directors approve a $125,000 appropriation
from Net Position towards paying down the District’s California Employers’
Retiree Benefit Trust Fund (CERBT) obligation as of June 30, 2016.
Ms. Davis presented report details and noted that the appropriation will remove the
District’s Unfunded OPEB liability for the year.
Discussion followed regarding the District’s history of fiscal prudency toward funding its
Unfunded OPEB liability.
COSTA MESA SANITARY DISTRICT PAGE 7
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______________________________________________________________________
Vice President Perry made a motion to approve a $125,000 appropriation from Net
Position towards paying down the District’s CERBT obligation. Assistant Secretary
Schafer seconded the motion, which passed unanimously with a 5-0 vote.
There were no further questions or comments.
14. FY 2015-20 Strategic Plan Update (4th Quarter)
Recommendation: That the Board of Directors accepts and files the report.
Mr. Carroll presented the FY 2015-20 Strategic Plan Quarterly Update.
There were no questions or comments and the report was received.
15. Reschedule August 9, 2016 Study Session and Host the Meeting at 290
Paularino Avenue – Oral Report
Recommendation: That the Board of Directors approves rescheduling the August
9, 2016 study session meeting to August 16, 2016 and direct staff to host the
meeting at 290 Paularino Avenue.
Mr. Carroll presented the proposed rescheduling of the August Study Session, which
was previously discussed by the Board of Directors at the July 12, 2016 Study Session.
Vice President Perry made a motion to approve rescheduling the August 9, 2016 study
session meeting to August 16, 2016 at 290 Paularino Avenue. Director Ferryman
seconded the motion, which passed unanimously with a 5-0 vote.
There were no further questions or comments.
16. Rewarding Ideas Program
Recommendation: That the Board of Directors approves rewarding Joel Ortiz,
Wastewater Maintenance Worker III, $500.00 for his idea to relocate the Adams
Pump Station mobile generator to Calvert Avenue.
Mr. Carroll presented the idea submitted by Mr. Ortiz.
Secretary Ooten made a motion to approve rewarding Joel Ortiz $500.00 for his idea to
relocate the Adams Pump Station mobile generator to Calvert Avenue. Vice President
Perry seconded the motion, which passed unanimously with a 5-0 vote.
There were no further questions or comments.
ENGINEER’S REPORTS
17. Project Status Report
Recommendation: That the Board of Directors receive and file the report.
COSTA MESA SANITARY DISTRICT PAGE 8
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD JULY 28, 2016
______________________________________________________________________
District Engineer, Robin Hamers, presented the Capital Improvement Program (CIP)
report.
There were no questions or comments and the report was received.
18. Conflict of Interest Report
1. 227 22nd Street, Costa Mesa, which is owned / developed by Mark Cernicky.
Mr. Hamers noted one conflict of interest report to be filed.
There were no questions or comments and the report was received.
19. Project No. 310 – Indus Sewer and Manhole Rehabilitation – Acceptance of
Improvements
Recommendation: That the Board of Directors approves the following:
1. Accept improvements as completed and file a Notice of Completion.
2. Authorize payment of 5% retention 35 days after Notice of Completion is
recorded.
3. Exonerate Labor and Material Bond 35 days after Notice of Completion is
recorded and exonerate Faithful Performance Bond one year after Notice
of Completion is recorded.
Mr. Hamers presented report details.
Discussion followed regarding the public’s positive response to the District’s CIP
projects.
Vice President Perry made a motion to accept improvements as completed and file a
Notice of Completion, authorize payment of 5% retention 35 days after the Notice of
Completion is recorded, and exonerate the Labor and Material Bond 35 days after the
Notice of Completion is recorded and exonerate the Faithful Performance Bond one
year after the Notice of Completion is recorded. Assistant Secretary Schafer seconded
the motion, which carried unanimously with a 5-0 vote.
There were no further questions or comments.
20. Project No. 316 Adams Pump Station Electrical Improvements – Consideration of
Easement Agreement and Temporary Construction Easement Agreement
Recommendation: That the Board of Directors approves the following:
1. Approve and execute the Easement Agreement and transmit to the
County Recorder for recording.
2. Authorize payment to Mr. Ibarra in the amount of $10,000.
3. Approve and execute the Temporary Construction Easement Agreement.
4. Direct the General Manager to continue proceeding with the project.
COSTA MESA SANITARY DISTRICT PAGE 9
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD JULY 28, 2016
______________________________________________________________________
Mr. Hamers presented report details and related attachments.
Assistant Secretary Schafer made a motion to approve and execute the Easement
Agreement and transmit to the County Recorder for recording, authorize payment to Mr.
Ibarra in the amount of $10,000, approve and execute the Temporary Construction
Easement Agreement, and direct the General Manager to proceed with the project. Vice
President Perry seconded the motion, which carried unanimously with a 5-0 vote.
Discussion followed regarding the potential liability associated with the easement.
There were no further questions or comments.
TREASURER’S REPORTS
21. Investment Report for the Month of June 2016
Recommendation: That the Board of Directors approves the Investment Report
for the month of June 2016.
Mr. Davis provided report details and noted that the portfolio was earning 1.188% as of
June 30, 2016.
Assistant Secretary Schafer made a motion to approve the Investment Report for the
month of June 2016. Director Ferryman seconded the motion, which passed
unanimously with a 5-0 vote.
There were no further questions or comments.
ATTORNEY’S REPORTS - NONE
LOCAL MEETINGS
A. Orange County Sanitation District (OCSD) – (Director Ferryman)
Recommendation: That the Board of Directors accepts oral report.
Director Ferryman provided an overview of the OCSD meeting on July 27, 2016 and
noted that OCSD is looking to purchase a new headquarters building.
There were no further questions or comments and the report was received.
B. Santa Ana River Flood Protection Agency (SARFPA) – (Vice President Perry)
Recommendation: That the Board of Directors accepts oral report.
Vice President Perry provided an overview of the SARFPA meeting that he and Director
Ferryman attended.
COSTA MESA SANITARY DISTRICT PAGE 10
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD JULY 28, 2016
______________________________________________________________________
There were no further questions or comments and the report was received.
C. Independent Special Districts of Orange County (ISDOC) – (President
Scheafer)
Recommendation: That the Board of Directors accepts oral report.
President Scheafer provided an overview of the ISDOC Executive Committee meeting
on July 12, 2016.
There were no further questions or comments and the report was received.
D. California Special Districts Association (CSDA) - (Assistant Secretary
Schafer)
Recommendation: That the Board of Directors accepts oral report.
Assistant Secretary Schafer provided updated regarding CSDA. She noted that CSDA
will hold its Annual Conference in San Diego from October 10-13, 2016.
There were no further questions or comments and the report was received.
E. Special District Risk Management Authority (SDRMA) – (President Scheafer)
Recommendation: That the Board of Directors accepts oral report.
President Scheafer noted that the next SDRMA meeting will take place on August 3-4,
2016, and an oral report will be provided at the August Board Meeting.
There were no further questions or comments and the report was received.
F. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55,
Operations Code Section 3.01.030
Recommendation: That the Board of Directors accepts oral report.
Vice President Perry shared that he, Assistant Secretary Schafer, and Director
Ferryman attended the Water Advisory Committee of Orange County (WACO) meeting
on July 8, 2016.
President Scheafer noted that he and Gina Terraneo, Management Analyst I, will no
longer be able to attend the Solid Waste Association of North American (SWANA)
WASTCON® Conference on August 22-25, 2016.
There were no further questions or comments and the report was received.
OLD BUSINESS – NONE
COSTA MESA SANITARY DISTRICT PAGE 11
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD JULY 28, 2016
______________________________________________________________________
NEW BUSINESS
22. Resolution No. 2016-891 Nomination to Serve on the Executive Committee of the
Independent Special District of Orange County (ISDOC)
Recommendation: That the Board of Directors adopt Resolution No. 2016-891
nominating President Scheafer to serve as President of the Executive Committee
of ISDOC.
Mr. Carroll presented Resolution No. 2016-891.
Directory Ferryman made a motion to adopt Resolution No. 2016-891 nominating
President Scheafer to serve as President of the Executive Committee of ISDOC. Vice
President Perry seconded the motion, which passed unanimously with a 5-0 vote.
There were no further questions or comments.
23. Resolution No. 2016-892 Nomination to Serve on the Executive Committee of the
Independent Special District of Orange County (ISDOC)
Recommendation: That the Board of Directors adopt Resolution No. 2016-892
nominating Assistant Secretary Schafer to serve as Vice President of the
Executive Committee of ISDOC.
Mr. Carroll presented Resolution No. 2016-892. He noted that a correction was to be
made to the recommendation, as it would nominate Assistant Secretary Schafer to
serve as First Vice President of the Executive Committee of ISDOC.
Vice President Perry made a motion to adopt Resolution No. 2016-892 nominating
Assistant Secretary Schafer to serve as First Vice President of the Executive Committee
of ISDOC. Director Ferryman seconded the motion, which passed unanimously with a
5-0 vote.
There were no further questions or comments.
ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
Vice President Perry shared that he will not be present for the August Study Session
and Board Meeting.
ADJOURN TO CLOSED SESSION
President Scheafer opened public comments and invited Mr. Mosher to speak.
Mr. Mosher provided commentary regarding Item 27. He indicated concern regarding
the nature of the District’s “significant exposure to litigation.”
COSTA MESA SANITARY DISTRICT PAGE 12
MINUTES OF THE BOARD OF DIRECTORS REGULAR MEETING
HELD JULY 28, 2016
______________________________________________________________________
26. CONFERENCE WITH LEGAL COUNSEL - EXISTING LITIGATION
(Government Code Section 54956.9(d)(1)):
1. Costa Mesa Sanitary District v. Santa Ana Regional Water Quality Control
Board (OC Sup Ct #30-2016-0084260 CU-CM-CJC)
In regards to Item 26, Mr. Burns shared that the Attorney General has not completed
the report and therefore there is nothing to report at this time.
President Scheafer adjourned to closed session at 7:48 P.M.
27. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION
Significant exposure to litigation pursuant to para (2) of subdivision (d) of
Government Code Section 54956.9 (1 case)
RECONVENE TO OPEN SESSION
President Scheafer reconvened to open session at 7:59 P.M. He reported that the
Board of Directors gave General Manager, Scott Carroll, direction in regards to
anticipated litigation.
ADJOURNMENT
There being no further business to come before the Board, President Scheafer
adjourned the meeting at 7:59 P.M.
_________________________ _________________________
Robert Ooten Michael Scheafer
Secretary President
Costa Mesa Sanitary District
... an Independent Special District
Occupancy Report and Payment to CR&R Environmental Services
Item Number:3.
Recommendation/Notes:
Recommendation: That the Board of Directors:
1. Accepts the occupancy count as presented using 22,408 as the correct number of active
units.
2. Directs staff to prepare a warrant to CR&R Environmental Services for July 2016 collection
based on this occupancy report so long as the contractor fulfills the obligations of the
agreement. Said payment in the amount of $219,495.32 to be ratified in the August 2016
warrant list.
ATTACHMENTS:
Description Type
Occupancy Report and Payment to CR&R Environmental Services Cover Memo
Protecting our community's health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Costa Mesa Sanitary District
….an Independent Special District
Memorandum
To: Board of Directors
Via: Scott Carroll, General Manager
From: Elizabeth Pham, Management Analyst II
Date: August 25, 2016
Subject: OCCUPANCY REPORT AND PAYMENT TO CR&R ENVIRONMENTAL
SERVICES
Summary
The total occupancy count for July 2016 billing is 22,408, with eight (8) accounts
added since the last billing period.
Staff Recommendation
Staff recommends the following:
1. The Board of Directors accepts the occupancy count as presented using
22,408 as the correct number of active units.
2. The Board of Directors directs staff to prepare a warrant to CR&R
Environmental Services for July 2016 collection based on this occupancy
report so long as the contractor fulfills the obligations of the agreement.
Said payment in the amount of $219,495.32 to be ratified in the August
2016 warrant list.
The payment calculation is based on the following:
District Current Rate for July of 2016:
22,408 x $9.7954 = $219,495.32
Attachments:
A. July 2016 Occupancy Report
Costa Mesa Sanitary District
Occupancy Report
July 2016
Total Accounts 22,408
35 Gallon Waste Carts 920
60 Gallon Waste Carts 29797
90 Gallon Waste Carts 14579
35 Gallon Organic Carts 110
60 Gallon Organic Carts 19994
Total Carts 65,400
Cart Delivery Information/Start Standard Service Service Address Date Delivered
RESIDENT 1532 SULLIVAN AVE 7/1/2016 35 GAL BARREL DELIVERY
RESIDENT 2126 PALMILLA CT 7/1/2016 60 GAL BARREL DELIVERY
RESIDENT 3065 PARAGON 7/1/2016 60 GAL BARREL DELIVERY
RESIDENT 618 SEABRIGHT CIR 7/8/2016 60 GAL BARREL DELIVERY
RESIDENT 813 BRICKYARD LN 7/11/2016 60 GAL BARREL DELIVERY
RESIDENT 395 LATITUDE EAST 7/14/2016 60 GAL BARREL DELIVERY
RESIDENT 149 TRIBECA WAY 7/19/2016 60 GAL BARREL DELIVERY
RESIDENT 2070 MAPLE #D 7/19/2016 60 GAL BARREL DELIVERY
Costa Mesa Sanitary District
... an Independent Special District
Contract Payment to CR Transfer for Recycling & Disposal Services
Item Number:4.
Recommendation/Notes:
Recommendation: That the Board of Directors directs staff to prepare a warrant to CR
Transfer in the amount of $196,600.62 for July 2016 recycling and disposal services to be
ratified in the August 2016 warrant register.
ATTACHMENTS:
Description Type
Contract Payment to CR Transfer for Recycling & Disposal Services Cover Memo
Protecting our community's health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Costa Mesa Sanitary District
….an Independent Special District
Memorandum
To: Board of Directors
Via: Scott Carroll, General Manager
From: Elizabeth Pham, Management Analyst II
Date: August 25, 2016
Subject: Contract Payment to CR Transfer for Recycling & Disposal Services
Summary
The Board of Directors approves payment to CR Transfer Services for recycling and disposal
services for the month of July 2016 as detailed below:
Staff Recommendation
That the Board of Directors directs staff to prepare a warrant to CR Transfer in the
amount of $196,600.62 for July 2016 recycling and disposal services to be ratified in
the August 2016 warrant register.
Costa Mesa Sanitary District
... an Independent Special District
Adoption of Warrant Resolution No. CMSD 2017-02 Approving District Warrant
Registers
Item Number:5.
Recommendation/Notes:
Recommendation: That the Board of Directors adopt Warrant Resolution No. CMSD 2017-02
approving District warrants for the Month of July 2016 in the amount of $1,055,161.97.
ATTACHMENTS:
Description Type
Adoption of Warrant Resolution No. CMSD 2017-02 Approving District
Warrant Registers Cover Memo
COSTA MESA SANITARY DISTRICT
Warrant Resolution No. CMSD 2017-02
A RESOLUTION OF THE COSTA MESA SANITARY DISTRICT
RATIFYING THE PAYMENT OF CERTAIN CLAIMS AND DEMANDS, AND
SPECIFYING THE FUNDS OUT OF WHICH THE SAME WERE PAID.
THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT
DOES HEREBY ORDER AND RESOLVE AS FOLLOWS:
Section 1. That the attached claims and demands totaling $1,055,161.97 have
been audited as required by law and that the same were paid out of respective funds as
hereinafter set forth.
Section 2. That the Clerk of the District shall certify to the adoption of this
Resolution and shall retain a certified copy thereof in his own records.
PASSED AND ADOPTED this 25th day of August 2016.
ATTEST:
Secretary President
STATE OF CALIFORNIA )
COUNTY OF ORANGE ) ss
COSTA MESA SANITARY DISTRICT )
I, Noelani Middenway, District Clerk of the Costa Mesa Sanitary District, hereby
certify that the foregoing Warrant Resolution No. CMSD 2017-02 was duly adopted by
the Costa Mesa Sanitary District at a regular meeting held on the 25th day of August
2016.
AYES:
NOES:
ABSENT:
ABSTAIN:
IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of
the Costa Mesa Sanitary District on this 25th day of August 2016.
District Clerk of the Costa Mesa Sanitary District
Vendors Descriptions Amount
4Imprint Recyclable Grocery Bag (1000) 3,068.58
Albertsons EEs Gift Cards, Fish Fry ‐ GT,LT,AArreola 45.00
CM Chamber of Commerce CM Chamber Breakfast Directors (2) 30.00
Corner Bakery Lunch, CPR Training 6/22/16 (9) ‐ CMSD 109.23
Corner Bakery Lunch, CPR Training 6/23/16 (9) ‐ CMSD 109.23
Directnic CMSD Direct Privacy (3) 15.00
Dollar Rent A Car Car Rental, GM Leadership 6/11‐6/14/16 ‐ GM 33.33
Filter Outlet Refrigerator Water Filter (3) 131.85
Hyatt Hotels Credit, Hyatt Regency Dispute 5/9/16 ‐ GM ‐493.90
Home Depot Concrete Floor Paint (1) 42.53
Home Depot Painting Tools 40.42
Home Depot Echo Gas Blower ‐ HQ 182.46
Home Depot Return, Painting Tools ‐7.53
Hyatt Regency Dispute Charge, Hyatt Regency ‐ GT 493.90
Jamba Juice Staff Monthly Meeting Refreshments 6/20/16 65.85
LA Times LA Times Subscription 0.99
Office Depot USB/Hook/Eraser/Push Pins 48.21
Panera Bread Monthly Meeting Refreshments 6/21/16 ‐ GM & Board of Directors 34.38
Quik Stop Gasoline, Rental Car @ GM Leadership Summit 6/14/16 ‐ GM 13.20
RNO Timber Ridge Dinner, GM Leadership 6/14/16 ‐ GM 19.13
Sign Depot No Trespassing Signs (4) 194.40
Sitground.com Hack Alert Malware Monitoring (1) 12.10
Squaw Valley Resort Dinner, GM Leadership Summit 6/12/16 ‐ GM 18.05
Squaw Valley Resort Dinner, GM Leadership Summit 6/13/16 ‐ GM 18.05
Squaw Valley Resort Lodging, GM Leadership Summit 6/11‐6/14/16 ‐ GM 404.09
Target Cork/Dry Erase Board 31.84
The Parking Spot Airport Parking, GM Leadership 6/11‐6/15/16 ‐ GM 102.41
Uniguest Inc B&W Prints/Usage, CSDA Pre‐Conf 6/12/16‐ GM 17.35
Vista Print CMSD Thank You Cards (50) 68.03
CMSD Check No. 15359 4,848.18
June 2016
Bank of America
Costa Mesa Sanitary District
User:
Printed:8/4/2016 - 8:05 AM
Checks for Approval
Accounts Payable
ktran
Check Number Check Date Account Name Vendor NameFund Name Void Amount
Cal PERS 0 07/06/2016 Liquid Waste Fund PERS Medical 13,485.36
Cal PERS 0 07/06/2016 Liquid Waste Fund Benefits Admin Costs 47.23
Cal PERS 0 07/06/2016 Liquid Waste Fund Benefits Admin Costs 202.50
Cal PERS 0 07/06/2016 Liquid Waste Fund Sewer Maint-Benefit Admin 75.00
Cal PERS 0 07/06/2016 Solid Waste Fund Benefits Admin Costs 5.25
Cal PERS 0 07/06/2016 Solid Waste Fund Benefits Admin Costs 22.50
Check Total: 13,837.84
Cal Pers Employee Ret System 0 07/15/2016 Liquid Waste Fund PERS - Employer 947.36
Cal Pers Employee Ret System 0 07/15/2016 Solid Waste Fund PERS - Employer 105.26
Cal Pers Employee Ret System 0 07/15/2016 Liquid Waste Fund PERS - Employer 14.99
Cal Pers Employee Ret System 0 07/15/2016 Solid Waste Fund PERS - Employer 1.67
Cal Pers Employee Ret System 0 07/15/2016 Solid Waste Fund PERS - Employer 0.23
Cal Pers Employee Ret System 0 07/15/2016 Liquid Waste Fund PERS - Employer 2.08
Check Total: 1,071.59
Employment Development Department 0 07/06/2016 Liquid Waste Fund State Withholding Taxes 1,808.83
Check Total: 1,808.83
Internal Revenue Service 0 07/06/2016 Liquid Waste Fund Medicare - Employee 760.81
Internal Revenue Service 0 07/06/2016 Liquid Waste Fund Medicare - Employee 760.81
Internal Revenue Service 0 07/06/2016 Liquid Waste Fund Federal Withholding Taxes 6,115.68
Check Total: 7,637.30
Cal Pers Employee Ret System 0 07/06/2016 Liquid Waste Fund PERS Retirement 700.82
Cal Pers Employee Ret System 0 07/06/2016 Liquid Waste Fund PERS Retirement 3,754.08
Cal Pers Employee Ret System 0 07/06/2016 Liquid Waste Fund PERS Survivor Benefit 15.81
Cal Pers Employee Ret System 0 07/06/2016 Liquid Waste Fund PERS Retirement 49.06
Cal Pers Employee Ret System 0 07/06/2016 Liquid Waste Fund PERS Retirement 65.54
Cal Pers Employee Ret System 0 07/06/2016 Liquid Waste Fund PERS Retirement 2,543.08
Check Total: 7,128.39
AP-Checks for Approval (8/4/2016 - 8:05 AM)Page 1
Check Number Check Date Account Name Vendor NameFund Name Void Amount
Employment Development Department 0 07/20/2016 Liquid Waste Fund State Withholding Taxes 1,851.11
Check Total: 1,851.11
Internal Revenue Service 0 07/20/2016 Liquid Waste Fund Medicare - Employee 769.15
Internal Revenue Service 0 07/20/2016 Liquid Waste Fund Medicare - Employee 769.15
Internal Revenue Service 0 07/20/2016 Liquid Waste Fund Federal Withholding Taxes 6,230.83
Check Total: 7,769.13
Cal Pers Employee Ret System 0 07/20/2016 Liquid Waste Fund PERS - Employer 0.02
Cal Pers Employee Ret System 0 07/20/2016 Liquid Waste Fund PERS Retirement 51.23
Cal Pers Employee Ret System 0 07/20/2016 Liquid Waste Fund PERS Retirement 2,605.59
Cal Pers Employee Ret System 0 07/20/2016 Liquid Waste Fund PERS Retirement 69.95
Cal Pers Employee Ret System 0 07/20/2016 Liquid Waste Fund PERS Retirement 3,973.09
Cal Pers Employee Ret System 0 07/20/2016 Liquid Waste Fund PERS Retirement 731.83
Cal Pers Employee Ret System 0 07/20/2016 Liquid Waste Fund PERS Survivor Benefit 15.81
Check Total: 7,447.52
Bank of America 0 07/15/2016 Solid Waste Fund Investment Earnings 525.90
Check Total: 525.90
Bank of America 0 07/05/2016 Solid Waste Fund Investment Earnings 92.73
Check Total: 92.73
Accela, Inc. 15334 07/08/2016 Liquid Waste Fund Computer Licenses & Maint 14,737.13
Accela, Inc. 15334 07/08/2016 Solid Waste Fund Computer Licenses & Maint 1,637.46
Check Total: 16,374.59
Antx, Inc. 15335 07/08/2016 Liquid Waste Fund Sewer Maint-Pump Stn Maint 10,068.00
Check Total: 10,068.00
Bay Alarm Company 15336 07/08/2016 Liquid Waste Fund Sewer Maint-Bldg Maint 336.93
Bay Alarm Company 15336 07/08/2016 Liquid Waste Fund Sewer Maint-Bldg Maint 195.33
Check Total: 532.26
Birch Communications 15337 07/08/2016 Liquid Waste Fund Sewer Maint-Telephone 797.43
Birch Communications 15337 07/08/2016 Solid Waste Fund Telephone 26.80
Birch Communications 15337 07/08/2016 Liquid Waste Fund Telephone 241.15
Check Total: 1,065.38
CalPERS Educational Forum 2016 15338 07/08/2016 Solid Waste Fund Staff Development 35.00
CalPERS Educational Forum 2016 15338 07/08/2016 Liquid Waste Fund Staff Development 315.00
AP-Checks for Approval (8/4/2016 - 8:05 AM)Page 2
Check Number Check Date Account Name Vendor NameFund Name Void Amount
Check Total: 350.00
Cityworks Azteca Systems, Inc. 15339 07/08/2016 Liquid Waste Fund Computer Licenses & Maint 5,595.00
Check Total: 5,595.00
California Municipal Treasurer Association 15340 07/08/2016 Solid Waste Fund Prof Membership/Dues 15.50
California Municipal Treasurer Association 15340 07/08/2016 Liquid Waste Fund Prof Membership/Dues 139.50
Check Total: 155.00
CWEA-SARBS 15341 07/08/2016 Liquid Waste Fund Sewer Maint-Prof Member/Dues 164.00
CWEA-SARBS 15341 07/08/2016 Liquid Waste Fund Sewer Maint-Prof Member/Dues 164.00
Check Total: 328.00
CWEA-SARBS 15342 07/08/2016 Liquid Waste Fund Sewer Maint-Staff Development 60.00
Check Total: 60.00
DATCO Services Corporation 15343 07/08/2016 Liquid Waste Fund Medical/Employment Services 200.40
Check Total: 200.40
Estancia Sports Boosters 15344 07/08/2016 Solid Waste Fund Organics Public Info/Ed/Comm 500.00
Check Total: 500.00
Liebert Cassidy Whitmore 15345 07/08/2016 Liquid Waste Fund Staff Development 54.00
Liebert Cassidy Whitmore 15345 07/08/2016 Solid Waste Fund Staff Development 6.00
Liebert Cassidy Whitmore 15345 07/08/2016 Solid Waste Fund Staff Development 6.00
Liebert Cassidy Whitmore 15345 07/08/2016 Liquid Waste Fund Staff Development 54.00
Check Total: 120.00
of Southern California Municipal Management Association 15346 07/08/2016 Solid Waste Fund Prof Membership/Dues 85.00
Check Total: 85.00
GovernmentJobs.com, Inc. 15347 07/08/2016 Liquid Waste Fund Computer Licenses & Maint 900.00
GovernmentJobs.com, Inc. 15347 07/08/2016 Solid Waste Fund Computer Licenses & Maint 100.00
Check Total: 1,000.00
County of Orange 15348 07/08/2016 Liquid Waste Fund Prof Membership/Dues 12,399.78
County of Orange 15348 07/08/2016 Solid Waste Fund Prof Membership/Dues 6,676.80
Check Total: 19,076.58
Plumbers Depot Inc. 15349 07/08/2016 Liquid Waste Fund Sewer Maint-Material/Supplies 3,816.72
AP-Checks for Approval (8/4/2016 - 8:05 AM)Page 3
Check Number Check Date Account Name Vendor NameFund Name Void Amount
Check Total: 3,816.72
Spec Dist Risk Mgt Authority 15350 07/08/2016 Liquid Waste Fund Swr Maint - Cafeteria Plan 181.91
Spec Dist Risk Mgt Authority 15350 07/08/2016 Liquid Waste Fund Cafeteria Plan 151.84
Spec Dist Risk Mgt Authority 15350 07/08/2016 Liquid Waste Fund Swr Maint - Cafeteria Plan 96.74
Spec Dist Risk Mgt Authority 15350 07/08/2016 Liquid Waste Fund Vision Insurance 214.85
Spec Dist Risk Mgt Authority 15350 07/08/2016 Solid Waste Fund Cafeteria Plan 102.52
Spec Dist Risk Mgt Authority 15350 07/08/2016 Solid Waste Fund Benefits Admin Costs 15.14
Spec Dist Risk Mgt Authority 15350 07/08/2016 Liquid Waste Fund Cafeteria Plan 70.48
Spec Dist Risk Mgt Authority 15350 07/08/2016 Liquid Waste Fund Benefits Admin Costs 38.32
Spec Dist Risk Mgt Authority 15350 07/08/2016 Solid Waste Fund Cafeteria Plan 53.90
Spec Dist Risk Mgt Authority 15350 07/08/2016 Liquid Waste Fund Dental Insurance 930.04
Check Total: 1,855.74
Spec Dist Risk Mgt Authority 15351 07/08/2016 Liquid Waste Fund Swr Maint - Workers Comp 28,683.26
Spec Dist Risk Mgt Authority 15351 07/08/2016 Liquid Waste Fund Workers' Compensation 4,720.03
Spec Dist Risk Mgt Authority 15351 07/08/2016 Solid Waste Fund Workers' Compensation 2,904.64
Check Total: 36,307.93
Spec Dist Risk Mgt Authority 15352 07/08/2016 Solid Waste Fund Liability Insurance 6,141.57
Spec Dist Risk Mgt Authority 15352 07/08/2016 Liquid Waste Fund Liability Insurance 56,809.47
Spec Dist Risk Mgt Authority 15352 07/08/2016 Liquid Waste Fund Swr Liability Insurance 13,818.52
Check Total: 76,769.56
Solid Waste Association of North America 15353 07/08/2016 Solid Waste Fund Board Development 242.00
Solid Waste Association of North America 15353 07/08/2016 Solid Waste Fund Prof Membership/Dues 242.00
Check Total: 484.00
TelePacific Communications 15354 07/08/2016 Solid Waste Fund EOC Equipment & Supplies 30.66
TelePacific Communications 15354 07/08/2016 Liquid Waste Fund EOC Equipment & Supplies 275.98
Check Total: 306.64
TSR Construction and Inspection 15355 07/08/2016 Liquid Waste Fund Retention's Payable 4,615.00
TSR Construction and Inspection 15355 07/08/2016 Liquid Waste Fund Retention's Payable 2,475.00
TSR Construction and Inspection 15355 07/08/2016 Liquid Waste Fund Retention's Payable 2,630.00
Check Total: 9,720.00
Wells Fargo Vendor Financial Services 15356 07/08/2016 Solid Waste Fund Equipment Maintenance 31.63
Wells Fargo Vendor Financial Services 15356 07/08/2016 Liquid Waste Fund Equipment Maintenance 284.66
Wells Fargo Vendor Financial Services 15356 07/08/2016 Solid Waste Fund Equipment Maintenance 28.92
Wells Fargo Vendor Financial Services 15356 07/08/2016 Liquid Waste Fund Equipment Maintenance 260.29
AP-Checks for Approval (8/4/2016 - 8:05 AM)Page 4
Check Number Check Date Account Name Vendor NameFund Name Void Amount
Check Total: 605.50
AFLAC 15357 07/08/2016 Liquid Waste Fund Employee Insurance 888.48
Check Total: 888.48
AT&T 15358 07/08/2016 Liquid Waste Fund Sewer Maint-Telephone 104.35
AT&T 15358 07/08/2016 Liquid Waste Fund Sewer Maint-Telephone 45.81
AT&T 15358 07/08/2016 Liquid Waste Fund Telephone 82.08
AT&T 15358 07/08/2016 Solid Waste Fund Telephone 9.12
AT&T 15358 07/08/2016 Liquid Waste Fund Telephone 33.70
AT&T 15358 07/08/2016 Liquid Waste Fund Telephone 0.02
AT&T 15358 07/08/2016 Solid Waste Fund Telephone 303.29
AT&T 15358 07/08/2016 Liquid Waste Fund Building Maintenance 145.38
AT&T 15358 07/08/2016 Solid Waste Fund Building Maintenance 16.15
Check Total: 739.90
Bank of America 15359 07/08/2016 Liquid Waste Fund Sewer Maint-Material/Supplies 40.42
Bank of America 15359 07/08/2016 Solid Waste Fund Building Maintenance 18.25
Bank of America 15359 07/08/2016 Liquid Waste Fund Sewer Maint-Material/Supplies -7.53
Bank of America 15359 07/08/2016 Liquid Waste Fund Sewer Maint-Office Supplies 31.84
Bank of America 15359 07/08/2016 Liquid Waste Fund Sewer Maint-Material/Supplies 48.21
Bank of America 15359 07/08/2016 Liquid Waste Fund Building Maintenance 164.21
Bank of America 15359 07/08/2016 Solid Waste Fund Computer Licenses & Maint 1.50
Bank of America 15359 07/08/2016 Liquid Waste Fund Board Development -40.50
Bank of America 15359 07/08/2016 Solid Waste Fund Staff Development 10.92
Bank of America 15359 07/08/2016 Solid Waste Fund Board Development 3.44
Bank of America 15359 07/08/2016 Solid Waste Fund Staff Development 6.59
Bank of America 15359 07/08/2016 Liquid Waste Fund Staff Development 98.31
Bank of America 15359 07/08/2016 Solid Waste Fund Office Supplies 6.80
Bank of America 15359 07/08/2016 Liquid Waste Fund Board Development 40.50
Bank of America 15359 07/08/2016 Solid Waste Fund Board Development 4.50
Bank of America 15359 07/08/2016 Liquid Waste Fund Board Development 27.00
Bank of America 15359 07/08/2016 Liquid Waste Fund Office Supplies 61.23
Bank of America 15359 07/08/2016 Liquid Waste Fund Computer Licenses & Maint 10.89
Bank of America 15359 07/08/2016 Solid Waste Fund Board Development -4.50
Bank of America 15359 07/08/2016 Liquid Waste Fund Staff Development 493.90
Bank of America 15359 07/08/2016 Liquid Waste Fund Computer Licenses & Maint 13.50
Bank of America 15359 07/08/2016 Solid Waste Fund Board Development 3.00
Bank of America 15359 07/08/2016 Solid Waste Fund Computer Licenses & Maint 1.21
Bank of America 15359 07/08/2016 Liquid Waste Fund Staff Development 59.26
Bank of America 15359 07/08/2016 Liquid Waste Fund Staff Development 98.31
Bank of America 15359 07/08/2016 Liquid Waste Fund Board Development 30.94
Bank of America 15359 07/08/2016 Solid Waste Fund Public Info/Ed/Community Prom 3,068.58
AP-Checks for Approval (8/4/2016 - 8:05 AM)Page 5
Check Number Check Date Account Name Vendor NameFund Name Void Amount
Bank of America 15359 07/08/2016 Solid Waste Fund Staff Development 10.92
Bank of America 15359 07/08/2016 Liquid Waste Fund Staff Development 30.00
Bank of America 15359 07/08/2016 Solid Waste Fund Staff Development 40.41
Bank of America 15359 07/08/2016 Liquid Waste Fund Staff Development 11.88
Bank of America 15359 07/08/2016 Liquid Waste Fund Building Maintenance 118.66
Bank of America 15359 07/08/2016 Liquid Waste Fund Staff Development 92.17
Bank of America 15359 07/08/2016 Solid Waste Fund Staff Development 1.81
Bank of America 15359 07/08/2016 Liquid Waste Fund Building Maintenance 38.28
Bank of America 15359 07/08/2016 Solid Waste Fund Staff Development 0.10
Bank of America 15359 07/08/2016 Solid Waste Fund Staff Development 1.81
Bank of America 15359 07/08/2016 Solid Waste Fund Staff Development 1.74
Bank of America 15359 07/08/2016 Solid Waste Fund Staff Development 4.50
Bank of America 15359 07/08/2016 Solid Waste Fund Staff Development 1.32
Bank of America 15359 07/08/2016 Liquid Waste Fund Staff Development 40.50
Bank of America 15359 07/08/2016 Liquid Waste Fund Staff Development 16.24
Bank of America 15359 07/08/2016 Solid Waste Fund Staff Development 10.24
Bank of America 15359 07/08/2016 Liquid Waste Fund Building Maintenance 174.96
Bank of America 15359 07/08/2016 Solid Waste Fund Staff Development 1.91
Bank of America 15359 07/08/2016 Liquid Waste Fund Staff Development 15.61
Bank of America 15359 07/08/2016 Solid Waste Fund Building Maintenance 13.19
Bank of America 15359 07/08/2016 Liquid Waste Fund Staff Development 16.24
Bank of America 15359 07/08/2016 Solid Waste Fund Staff Development 3.33
Bank of America 15359 07/08/2016 Solid Waste Fund Building Maintenance 4.25
Bank of America 15359 07/08/2016 Liquid Waste Fund Staff Development -493.90
Bank of America 15359 07/08/2016 Liquid Waste Fund Staff Development 363.68
Bank of America 15359 07/08/2016 Solid Waste Fund Building Maintenance 19.44
Bank of America 15359 07/08/2016 Liquid Waste Fund Staff Development 0.89
Bank of America 15359 07/08/2016 Liquid Waste Fund Staff Development 17.22
Check Total: 4,848.18
Kelan Bragg 15360 07/08/2016 Liquid Waste Fund Charges For Services 14.60
Kelan Bragg 15360 07/08/2016 Solid Waste Fund Charges for Services 35.70
Check Total: 50.30
Harper & Burns LLP 15361 07/08/2016 Liquid Waste Fund Legal Services 709.20
Harper & Burns LLP 15361 07/08/2016 Liquid Waste Fund Legal Services 4,432.50
Harper & Burns LLP 15361 07/08/2016 Liquid Waste Fund Legal Services 19.90
Harper & Burns LLP 15361 07/08/2016 Liquid Waste Fund Legal Services 220.40
Harper & Burns LLP 15361 07/08/2016 Liquid Waste Fund Legal Services 1,516.90
Harper & Burns LLP 15361 07/08/2016 Solid Waste Fund Legal Services 55.10
Harper & Burns LLP 15361 07/08/2016 Liquid Waste Fund Legal Services 4,948.64
Harper & Burns LLP 15361 07/08/2016 Solid Waste Fund Legal Services 1,237.16
AP-Checks for Approval (8/4/2016 - 8:05 AM)Page 6
Check Number Check Date Account Name Vendor NameFund Name Void Amount
Check Total: 13,139.80
CoreLogic Solutions, LLC 15362 07/08/2016 Solid Waste Fund Computer Licenses & Maint 15.00
CoreLogic Solutions, LLC 15362 07/08/2016 Liquid Waste Fund Computer Licenses & Maint 135.00
Check Total: 150.00
DavisFarr LLP 15363 07/08/2016 Solid Waste Fund Fiscal Services 434.81
DavisFarr LLP 15363 07/08/2016 Liquid Waste Fund Fiscal Services 807.49
Check Total: 1,242.30
Eco Partners, Inc. 15364 07/08/2016 Liquid Waste Fund Public Info/Ed/Community Promo 4,975.47
Eco Partners, Inc. 15364 07/08/2016 Solid Waste Fund Public Info/Ed/Community Prom 4,975.46
Check Total: 9,950.93
Dane & Laura Elefante 15365 07/08/2016 Solid Waste Fund Charges for Services 27.44
Dane & Laura Elefante 15365 07/08/2016 Liquid Waste Fund Charges For Services 11.24
Check Total: 38.68
Environmental Education Services and Programs 15366 07/08/2016 Solid Waste Fund Educational Programs 483.60
Check Total: 483.60
Franchise Tax Board 15367 07/08/2016 Liquid Waste Fund Wage Garnishment 200.58
Check Total: 200.58
Southern California Gas Company 15368 07/08/2016 Liquid Waste Fund Sewer Maint-Pump Stn Maint 23.29
Southern California Gas Company 15368 07/08/2016 Liquid Waste Fund Gas - Building 19.23
Southern California Gas Company 15368 07/08/2016 Solid Waste Fund Gas - Building 2.14
Check Total: 44.66
Robin B. Hamers & Assoc., Inc. 15369 07/08/2016 Liquid Waste Fund Engineering/Architectual Serv 1,530.00
Robin B. Hamers & Assoc., Inc. 15369 07/08/2016 Liquid Waste Fund Engineering/Architectual Serv 4,620.00
Robin B. Hamers & Assoc., Inc. 15369 07/08/2016 Liquid Waste Fund Plan Ck/Inspection-Inside 1,365.00
Robin B. Hamers & Assoc., Inc. 15369 07/08/2016 Liquid Waste Fund Plan Ck/Inspection-Inside 52.50
Robin B. Hamers & Assoc., Inc. 15369 07/08/2016 Liquid Waste Fund Plan Ck/Inspection-Outside 7,350.00
Robin B. Hamers & Assoc., Inc. 15369 07/08/2016 Liquid Waste Fund Plan Ck/Inspection-Outside 735.00
Robin B. Hamers & Assoc., Inc. 15369 07/08/2016 Liquid Waste Fund Plan Ck/Inspection-Swr Lateral 1,540.00
Robin B. Hamers & Assoc., Inc. 15369 07/08/2016 Liquid Waste Fund City MH Adjustment Prgm #309 1,295.00
Robin B. Hamers & Assoc., Inc. 15369 07/08/2016 Liquid Waste Fund Indus Relining Project #310 1,645.00
Robin B. Hamers & Assoc., Inc. 15369 07/08/2016 Liquid Waste Fund Indus Relining Project #310 892.50
Robin B. Hamers & Assoc., Inc. 15369 07/08/2016 Liquid Waste Fund Grade 5 Pipe Rehab #314 70.00
Robin B. Hamers & Assoc., Inc. 15369 07/08/2016 Liquid Waste Fund Grade 5 Pipe Rehab #314 892.50
AP-Checks for Approval (8/4/2016 - 8:05 AM)Page 7
Check Number Check Date Account Name Vendor NameFund Name Void Amount
Check Total: 21,987.50
Andy Hoang 15370 07/08/2016 Liquid Waste Fund Charges For Services 5.04
Andy Hoang 15370 07/08/2016 Solid Waste Fund Charges for Services 12.39
Check Total: 17.43
HUB Auto Supply 15371 07/08/2016 Liquid Waste Fund Sewer Maint-Equipment Maint 97.89
Check Total: 97.89
Insituform Technologies USA, LLC 15372 07/08/2016 Liquid Waste Fund Retention's Payable -7,316.53
Insituform Technologies USA, LLC 15372 07/08/2016 Liquid Waste Fund Indus Relining Project #310 146,330.50
Check Total: 139,013.97
Independent Special Dist of OC 15373 07/08/2016 Solid Waste Fund Board Development 4.00
Independent Special Dist of OC 15373 07/08/2016 Liquid Waste Fund Board Development 36.00
Independent Special Dist of OC 15373 07/08/2016 Liquid Waste Fund Board Development 18.00
Independent Special Dist of OC 15373 07/08/2016 Solid Waste Fund Board Development 2.00
Check Total: 60.00
Lars Jensvold 15374 07/08/2016 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,100.00
Check Total: 1,100.00
Theresa Rose Kasprzyk 15375 07/08/2016 Solid Waste Fund Professional Services 199.30
Theresa Rose Kasprzyk 15375 07/08/2016 Liquid Waste Fund Professional Services 1,793.70
Check Total: 1,993.00
Kevin Kelly 15376 07/08/2016 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,100.00
Check Total: 1,100.00
Lifecom Inc. 15377 07/08/2016 Liquid Waste Fund Sewer Maint-Equipment Maint 65.00
Lifecom Inc. 15377 07/08/2016 Liquid Waste Fund Sewer Maint-Equipment Maint 65.00
Lifecom Inc. 15377 07/08/2016 Liquid Waste Fund Sewer Maint-Equipment Maint 65.00
Lifecom Inc. 15377 07/08/2016 Liquid Waste Fund Sewer Maint-Equipment Maint 65.00
Lifecom Inc. 15377 07/08/2016 Liquid Waste Fund Sewer Maint-Equipment Maint 65.00
Check Total: 325.00
Mesa Water District 15378 07/08/2016 Liquid Waste Fund Sewer Maint- Water Pumps 22.50
Mesa Water District 15378 07/08/2016 Liquid Waste Fund Sewer Maint- Water Pumps 22.50
Mesa Water District 15378 07/08/2016 Liquid Waste Fund Sewer Maint- Water Pumps 22.50
Mesa Water District 15378 07/08/2016 Solid Waste Fund Water - Building 29.43
Mesa Water District 15378 07/08/2016 Liquid Waste Fund Water - Building 264.90
AP-Checks for Approval (8/4/2016 - 8:05 AM)Page 8
Check Number Check Date Account Name Vendor NameFund Name Void Amount
Mesa Water District 15378 07/08/2016 Liquid Waste Fund Sewer Maint-Water Bldg 63.50
Mesa Water District 15378 07/08/2016 Liquid Waste Fund Sewer Maint-Water Bldg 94.11
Mesa Water District 15378 07/08/2016 Liquid Waste Fund Sewer Maint-Water Bldg 122.19
Check Total: 641.63
Cheryl Mitchell 15379 07/08/2016 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,100.00
Check Total: 1,100.00
Savaros Najjarine 15380 07/08/2016 Liquid Waste Fund Charges For Services 12.68
Savaros Najjarine 15380 07/08/2016 Solid Waste Fund Charges for Services 30.98
Check Total: 43.66
Orange County Sanitation Distr 15381 07/08/2016 Liquid Waste Fund Due to OCSD 36,703.24
Orange County Sanitation Distr 15381 07/08/2016 Liquid Waste Fund OCSD Fees-CMSD Share -1,835.16
Check Total: 34,868.08
Office Depot 15382 07/08/2016 Liquid Waste Fund Board Development 27.49
Office Depot 15382 07/08/2016 Solid Waste Fund Board Development 3.05
Office Depot 15382 07/08/2016 Solid Waste Fund Board Development 2.70
Office Depot 15382 07/08/2016 Liquid Waste Fund Board Development 24.29
Office Depot 15382 07/08/2016 Solid Waste Fund Office Supplies 2.47
Office Depot 15382 07/08/2016 Liquid Waste Fund Office Supplies 22.27
Check Total: 82.27
Donna & Albert Ortlepp 15383 07/08/2016 Liquid Waste Fund Charges For Services 4.08
Donna & Albert Ortlepp 15383 07/08/2016 Solid Waste Fund Charges for Services 10.03
Check Total: 14.11
Ortiz Landscaping & Maintenance 15384 07/08/2016 Liquid Waste Fund Building Maintenance 121.50
Ortiz Landscaping & Maintenance 15384 07/08/2016 Solid Waste Fund Building Maintenance 13.50
Ortiz Landscaping & Maintenance 15384 07/08/2016 Liquid Waste Fund Sewer Maint-Bldg Maint 75.00
Check Total: 210.00
CMSD Petty Cash 15385 07/08/2016 Solid Waste Fund Mileage Reimbursement 3.09
CMSD Petty Cash 15385 07/08/2016 Liquid Waste Fund Mileage Reimbursement 27.80
CMSD Petty Cash 15385 07/08/2016 Solid Waste Fund Staff Development 7.64
CMSD Petty Cash 15385 07/08/2016 Solid Waste Fund Mileage Reimbursement 5.24
CMSD Petty Cash 15385 07/08/2016 Solid Waste Fund Mileage Reimbursement 1.10
CMSD Petty Cash 15385 07/08/2016 Liquid Waste Fund Mileage Reimbursement 9.86
CMSD Petty Cash 15385 07/08/2016 Liquid Waste Fund Staff Development 68.77
CMSD Petty Cash 15385 07/08/2016 Liquid Waste Fund Mileage Reimbursement 47.14
CMSD Petty Cash 15385 07/08/2016 Solid Waste Fund Staff Development 0.70
AP-Checks for Approval (8/4/2016 - 8:05 AM)Page 9
Check Number Check Date Account Name Vendor NameFund Name Void Amount
CMSD Petty Cash 15385 07/08/2016 Liquid Waste Fund Staff Development 6.27
CMSD Petty Cash 15385 07/08/2016 Liquid Waste Fund Mileage Reimbursement 8.35
CMSD Petty Cash 15385 07/08/2016 Solid Waste Fund Mileage Reimbursement 0.93
CMSD Petty Cash 15385 07/08/2016 Liquid Waste Fund Public Info/Ed/Community Promo 14.02
CMSD Petty Cash 15385 07/08/2016 Solid Waste Fund Public Info/Ed/Community Prom 1.56
CMSD Petty Cash 15385 07/08/2016 Liquid Waste Fund Sewer Maint-Material/Supplies 5.66
CMSD Petty Cash 15385 07/08/2016 Liquid Waste Fund Staff Development 9.12
CMSD Petty Cash 15385 07/08/2016 Solid Waste Fund Staff Development 1.01
CMSD Petty Cash 15385 07/08/2016 Liquid Waste Fund Mileage Reimbursement 5.26
CMSD Petty Cash 15385 07/08/2016 Solid Waste Fund Mileage Reimbursement 0.59
Check Total: 224.11
Plumbers Depot Inc. 15386 07/08/2016 Liquid Waste Fund Sewer Maint-Small Tools/Eq 2,667.49
Check Total: 2,667.49
Professional Pipe Services 15387 07/08/2016 Liquid Waste Fund Sewer Maint-Sewer Line Tele 44,373.28
Check Total: 44,373.28
Robotic Sewer Solutions, Inc. 15388 07/08/2016 Liquid Waste Fund Grade 5 Pipe Rehab #314 25,000.00
Check Total: 25,000.00
Southern California Edison 15389 07/08/2016 Liquid Waste Fund Sewer Maint-Electric Pumps 63.27
Southern California Edison 15389 07/08/2016 Liquid Waste Fund Sewer Maint-Electric Pumps 75.83
Southern California Edison 15389 07/08/2016 Liquid Waste Fund Sewer Maint-Electric Pumps 217.06
Southern California Edison 15389 07/08/2016 Liquid Waste Fund Sewer Maint-Electric Pumps 461.13
Southern California Edison 15389 07/08/2016 Liquid Waste Fund Sewer Maint-Electric Pumps 28.61
Southern California Edison 15389 07/08/2016 Liquid Waste Fund Sewer Maint-Electric Pumps 74.52
Southern California Edison 15389 07/08/2016 Liquid Waste Fund Sewer Maint-Electric Pumps 50.36
Southern California Edison 15389 07/08/2016 Liquid Waste Fund Sewer Maint-Electric Pumps 205.11
Southern California Edison 15389 07/08/2016 Liquid Waste Fund Sewer Maint-Electric Pumps 253.14
Southern California Edison 15389 07/08/2016 Liquid Waste Fund Sewer Maint-Electric Pumps 68.81
Southern California Edison 15389 07/08/2016 Liquid Waste Fund Sewer Maint-Electric Pumps 139.50
Southern California Edison 15389 07/08/2016 Liquid Waste Fund Sewer Maint-Electric Pumps 40.66
Southern California Edison 15389 07/08/2016 Liquid Waste Fund Sewer Maint-Electric Pumps 188.46
Southern California Edison 15389 07/08/2016 Liquid Waste Fund Sewer Maint-Electric Pumps 226.33
Southern California Edison 15389 07/08/2016 Liquid Waste Fund Sewer Maint-Electric Pumps 80.93
Southern California Edison 15389 07/08/2016 Liquid Waste Fund Sewer Maint-Electric Pumps 289.78
Southern California Edison 15389 07/08/2016 Liquid Waste Fund Sewer Maint-Electric Pumps 768.91
Southern California Edison 15389 07/08/2016 Liquid Waste Fund Sewer Maint-Electric Pumps 184.04
Southern California Edison 15389 07/08/2016 Solid Waste Fund Electric - Building 60.32
Southern California Edison 15389 07/08/2016 Liquid Waste Fund Electric - Building 542.85
AP-Checks for Approval (8/4/2016 - 8:05 AM)Page 10
Check Number Check Date Account Name Vendor NameFund Name Void Amount
Check Total: 4,019.62
Spec Dist Risk Mgt Authority 15390 07/08/2016 Liquid Waste Fund Liability Insurance 467.73
Spec Dist Risk Mgt Authority 15390 07/08/2016 Solid Waste Fund Liability Insurance 51.97
Check Total: 519.70
Verizon Wireless 15391 07/08/2016 Liquid Waste Fund Sewer Maint-Telephone 312.16
Check Total: 312.16
Securitas Security Service USA, Inc. 15392 07/08/2016 Solid Waste Fund Building Maintenance 22.00
Securitas Security Service USA, Inc. 15392 07/08/2016 Liquid Waste Fund Building Maintenance 198.00
Securitas Security Service USA, Inc. 15392 07/08/2016 Liquid Waste Fund Building Maintenance 122.40
Securitas Security Service USA, Inc. 15392 07/08/2016 Solid Waste Fund Building Maintenance 13.60
Securitas Security Service USA, Inc. 15392 07/08/2016 Solid Waste Fund Building Maintenance 16.00
Securitas Security Service USA, Inc. 15392 07/08/2016 Liquid Waste Fund Building Maintenance 144.00
Check Total: 516.00
Southern California Fleet Services, Inc. 15393 07/08/2016 Liquid Waste Fund Sewer Maint-Equipment Maint 612.79
Southern California Fleet Services, Inc. 15393 07/08/2016 Liquid Waste Fund Sewer Maint-Equipment Maint 588.29
Southern California Fleet Services, Inc. 15393 07/08/2016 Liquid Waste Fund Sewer Maint-Equipment Maint 345.78
Southern California Fleet Services, Inc. 15393 07/08/2016 Liquid Waste Fund Sewer Maint-Equipment Maint 332.00
Southern California Fleet Services, Inc. 15393 07/08/2016 Liquid Waste Fund Sewer Maint-Equipment Maint 595.06
Southern California Fleet Services, Inc. 15393 07/08/2016 Liquid Waste Fund Sewer Maint-Equipment Maint 98.00
Southern California Fleet Services, Inc. 15393 07/08/2016 Liquid Waste Fund Sewer Maint-Equipment Maint 272.74
Southern California Fleet Services, Inc. 15393 07/08/2016 Liquid Waste Fund Sewer Maint-Equipment Maint 98.00
Check Total: 2,942.66
Sparkletts 15394 07/08/2016 Liquid Waste Fund Sewer Maint-Office Supplies 1.00
Check Total: 1.00
Trendzitions 15395 07/08/2016 Liquid Waste Fund Capital Outlay 3,500.00
Check Total: 3,500.00
VantagePoint Transfer Agents 15396 07/08/2016 Liquid Waste Fund Deferred Compensation - 457 5.00
VantagePoint Transfer Agents 15396 07/08/2016 Liquid Waste Fund Deferred Compensation - 457 1,945.94
VantagePoint Transfer Agents 15396 07/08/2016 Liquid Waste Fund Deferred Comp- 457 Loan Repaym 219.48
Check Total: 2,170.42
VantagePoint Transfer Agents 15397 07/08/2016 Liquid Waste Fund Deferred Medical-RHS-Employee 934.32
Check Total: 934.32
AP-Checks for Approval (8/4/2016 - 8:05 AM)Page 11
Check Number Check Date Account Name Vendor NameFund Name Void Amount
Accela, Inc. 15398 07/22/2016 Solid Waste Fund Capital Outlay 525.00
Accela, Inc. 15398 07/22/2016 Liquid Waste Fund Capital Outlay 4,725.00
Check Total: 5,250.00
C3 Office Solutions LLC 15399 07/22/2016 Solid Waste Fund Equipment Maintenance 0.63
C3 Office Solutions LLC 15399 07/22/2016 Liquid Waste Fund Equipment Maintenance 5.69
Check Total: 6.32
CR&R Incorporated Environmental Services 15400 07/22/2016 Solid Waste Fund Trash Hauler 219,397.37
Check Total: 219,397.37
C&R Drains Inc. 15401 07/22/2016 Liquid Waste Fund Sewer Maint-Pump Stn Maint 100.00
C&R Drains Inc. 15401 07/22/2016 Liquid Waste Fund Sewer Maint-Pump Stn Maint 913.50
Check Total: 1,013.50
CR Transfer, Inc. 15402 07/22/2016 Solid Waste Fund Recycling/Disposal 81,286.33
CR Transfer, Inc. 15402 07/22/2016 Solid Waste Fund Recycling/Disposal 2,885.36
CR Transfer, Inc. 15402 07/22/2016 Solid Waste Fund Organics Disposal 18,771.04
CR Transfer, Inc. 15402 07/22/2016 Solid Waste Fund Recycling/Disposal 71,328.33
CR Transfer, Inc. 15402 07/22/2016 Solid Waste Fund Recycling/Disposal 3,034.01
CR Transfer, Inc. 15402 07/22/2016 Solid Waste Fund Organics Disposal 19,860.86
Check Total: 197,165.93
WM Curbside, LLC 15403 07/22/2016 Solid Waste Fund Pharmaceutical Program 423.10
WM Curbside, LLC 15403 07/22/2016 Solid Waste Fund Sharps Program 125.00
WM Curbside, LLC 15403 07/22/2016 Solid Waste Fund Pharmaceutical Program 357.40
WM Curbside, LLC 15403 07/22/2016 Solid Waste Fund Pharmaceutical Program 217.90
WM Curbside, LLC 15403 07/22/2016 Solid Waste Fund Sharps Program 125.00
WM Curbside, LLC 15403 07/22/2016 Solid Waste Fund Sharps Program 125.00
WM Curbside, LLC 15403 07/22/2016 Solid Waste Fund Sharps Program 125.00
WM Curbside, LLC 15403 07/22/2016 Solid Waste Fund Sharps Program 125.00
WM Curbside, LLC 15403 07/22/2016 Solid Waste Fund Pharmaceutical Program 287.65
WM Curbside, LLC 15403 07/22/2016 Solid Waste Fund Sharps Program 125.00
Check Total: 2,036.05
DavisFarr LLP 15404 07/22/2016 Liquid Waste Fund Fiscal Services 1,091.32
DavisFarr LLP 15404 07/22/2016 Solid Waste Fund Fiscal Services 587.63
DavisFarr LLP 15404 07/22/2016 Solid Waste Fund Fiscal Services 761.99
DavisFarr LLP 15404 07/22/2016 Liquid Waste Fund Fiscal Services 1,415.11
Check Total: 3,856.05
Environmental Engr & Cont, Inc 15405 07/22/2016 Liquid Waste Fund Sewer Maint-FOG Prog Contract 7,635.00
AP-Checks for Approval (8/4/2016 - 8:05 AM)Page 12
Check Number Check Date Account Name Vendor NameFund Name Void Amount
Check Total: 7,635.00
FedEx 15406 07/22/2016 Liquid Waste Fund Postage 28.11
FedEx 15406 07/22/2016 Liquid Waste Fund Postage 31.67
Check Total: 59.78
Sally Geislar 15407 07/22/2016 Solid Waste Fund Organics Public Info/Ed/Comm 2,550.00
Check Total: 2,550.00
HUB Auto Supply 15408 07/22/2016 Liquid Waste Fund Sewer Maint-Equipment Maint 9.50
Check Total: 9.50
Irvine Ranch Water District 15409 07/22/2016 Liquid Waste Fund Sewer Maint- Water Pumps 10.30
Irvine Ranch Water District 15409 07/22/2016 Liquid Waste Fund Sewer Maint- Water Pumps 10.30
Check Total: 20.60
Mesa Water District 15410 07/22/2016 Liquid Waste Fund Sewer Maint- Water Pumps 22.50
Check Total: 22.50
Office Depot 15411 07/22/2016 Liquid Waste Fund Sewer Maint-Office Supplies 28.50
Office Depot 15411 07/22/2016 Solid Waste Fund Building Maintenance 5.48
Office Depot 15411 07/22/2016 Liquid Waste Fund Building Maintenance 49.33
Office Depot 15411 07/22/2016 Liquid Waste Fund Building Maintenance 17.49
Office Depot 15411 07/22/2016 Solid Waste Fund Building Maintenance 1.94
Check Total: 102.74
Rengel + Company Architects, Inc 15412 07/22/2016 Liquid Waste Fund Capital Outlay 4,800.00
Rengel + Company Architects, Inc 15412 07/22/2016 Liquid Waste Fund Capital Outlay 11,075.00
Rengel + Company Architects, Inc 15412 07/22/2016 Liquid Waste Fund Capital Outlay 26,431.00
Rengel + Company Architects, Inc 15412 07/22/2016 Liquid Waste Fund Capital Outlay 873.54
Check Total: 43,179.54
Southern California Edison 15413 07/22/2016 Liquid Waste Fund Sewer Maint-Electric Pumps 603.65
Southern California Edison 15413 07/22/2016 Liquid Waste Fund Sewer Maint-Elec Bldg 25.63
Check Total: 629.28
Los Angeles Times 15414 07/22/2016 Liquid Waste Fund Public Info/Ed/Community Prom 78.44
Los Angeles Times 15414 07/22/2016 Liquid Waste Fund Public Info/Ed/Community Prom 212.17
Los Angeles Times 15414 07/22/2016 Liquid Waste Fund Public Info/Ed/Community Prom 440.83
Los Angeles Times 15414 07/22/2016 Solid Waste Fund Public Info/Ed/Community Prom 78.44
Los Angeles Times 15414 07/22/2016 Solid Waste Fund Public Info/Ed/Community Prom 48.98
AP-Checks for Approval (8/4/2016 - 8:05 AM)Page 13
Check Number Check Date Account Name Vendor NameFund Name Void Amount
Los Angeles Times 15414 07/22/2016 Solid Waste Fund Public Info/Ed/Community Prom 23.58
Check Total: 882.44
Trendzitions 15415 07/22/2016 Liquid Waste Fund Capital Outlay 3,625.24
Check Total: 3,625.24
Underground Service Alert/SC 15416 07/22/2016 Liquid Waste Fund Contract Services 67.50
Check Total: 67.50
C3 Office Solutions LLC 15417 07/22/2016 Solid Waste Fund Equipment Maintenance 34.68
C3 Office Solutions LLC 15417 07/22/2016 Liquid Waste Fund Equipment Maintenance 312.07
Check Total: 346.75
Costa Mesa Historical Society 15418 07/22/2016 Liquid Waste Fund Public Info/Ed/Community Promo 58.10
Check Total: 58.10
C&R Drains Inc. 15419 07/22/2016 Liquid Waste Fund Sewer Maint-Annual Sewer Maint 1,433.00
Check Total: 1,433.00
Wendy Davis 15420 07/22/2016 Solid Waste Fund Staff Development 2.03
Wendy Davis 15420 07/22/2016 Solid Waste Fund Small Tools/Equipment 10.80
Wendy Davis 15420 07/22/2016 Liquid Waste Fund Small Tools/Equipment 97.18
Wendy Davis 15420 07/22/2016 Liquid Waste Fund Staff Development 18.24
Check Total: 128.25
Frank Engels 15421 07/22/2016 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,100.00
Check Total: 1,100.00
Southern California Gas Company 15422 07/22/2016 Liquid Waste Fund Gas - Building 24.32
Southern California Gas Company 15422 07/22/2016 Solid Waste Fund Gas - Building 2.70
Check Total: 27.02
Iron Mountain Incorporated 15423 07/22/2016 Solid Waste Fund Contract Services 10.42
Iron Mountain Incorporated 15423 07/22/2016 Liquid Waste Fund Contract Services 93.74
Check Total: 104.16
Victoria Lasin 15424 07/22/2016 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,100.00
Check Total: 1,100.00
Office Depot 15425 07/22/2016 Liquid Waste Fund Office Supplies 105.49
Office Depot 15425 07/22/2016 Solid Waste Fund Office Supplies 11.72
AP-Checks for Approval (8/4/2016 - 8:05 AM)Page 14
Check Number Check Date Account Name Vendor NameFund Name Void Amount
Office Depot 15425 07/22/2016 Solid Waste Fund Building Maintenance 9.83
Office Depot 15425 07/22/2016 Liquid Waste Fund Building Maintenance 88.45
Check Total: 215.49
O.S.T.S., Inc. 15426 07/22/2016 Solid Waste Fund Staff Development 43.00
O.S.T.S., Inc. 15426 07/22/2016 Liquid Waste Fund Staff Development 387.00
Check Total: 430.00
Professionals In Human Resources Association 15427 07/22/2016 Solid Waste Fund Staff Development 719.10
Professionals In Human Resources Association 15427 07/22/2016 Solid Waste Fund Staff Development 79.90
Check Total: 799.00
South Coast AQMD 15428 07/22/2016 Liquid Waste Fund Sewer Maint-Equipment Maint 354.86
South Coast AQMD 15428 07/22/2016 Liquid Waste Fund Sewer Maint-Equipment Maint 124.35
Check Total: 479.21
Roswell Schmidt 15429 07/22/2016 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,100.00
Check Total: 1,100.00
Securitas Security Service USA, Inc. 15430 07/22/2016 Solid Waste Fund Building Maintenance 18.40
Securitas Security Service USA, Inc. 15430 07/22/2016 Liquid Waste Fund Building Maintenance 165.60
Securitas Security Service USA, Inc. 15430 07/22/2016 Liquid Waste Fund Building Maintenance 158.40
Securitas Security Service USA, Inc. 15430 07/22/2016 Solid Waste Fund Building Maintenance 17.60
Securitas Security Service USA, Inc. 15430 07/22/2016 Solid Waste Fund Building Maintenance 22.00
Securitas Security Service USA, Inc. 15430 07/22/2016 Liquid Waste Fund Building Maintenance 198.00
Check Total: 580.00
Southern California Fleet Services, Inc. 15431 07/22/2016 Liquid Waste Fund Sewer Maint-Equipment Maint 343.00
Check Total: 343.00
VantagePoint Transfer Agents 15432 07/22/2016 Liquid Waste Fund Deferred Comp- 457 Loan Repaym 219.48
VantagePoint Transfer Agents 15432 07/22/2016 Liquid Waste Fund Deferred Compensation - 457 1,945.94
Check Total: 2,165.42
VantagePoint Transfer Agents 15433 07/22/2016 Liquid Waste Fund Deferred Medical-RHS-Employee 963.94
Check Total: 963.94
WorkWave GPS 15434 07/22/2016 Solid Waste Fund Equipment Maintenance 19.99
WorkWave GPS 15434 07/22/2016 Liquid Waste Fund Sewer Maint-Equipment Maint 99.95
Check Total: 119.94
AP-Checks for Approval (8/4/2016 - 8:05 AM)Page 15
Check Number Check Date Account Name Vendor NameFund Name Void Amount
Report Total: 1,055,161.97
AP-Checks for Approval (8/4/2016 - 8:05 AM)Page 16
Costa Mesa Sanitary District
... an Independent Special District
Payroll Transparency Disclosure for July 2016
Item Number:6.
Recommendation/Notes:
Recommendation: That the Board of Directors approve and file.
ATTACHMENTS:
Description Type
Payroll Transparency Disclosure for July 2016 Cover Memo
Costa Mesa Sanitary District
... an Independent Special District
Directors' Compensation and Reimbursement of Expenses
Item Number:7.
Recommendation/Notes:
Recommendation: That the Board of Directors approve the following:
a. Directors’ compensation for the month of July 2016; and
b. Directors’ reimbursement of expenses for the month of July 2016.
ATTACHMENTS:
Description Type
a. Directors’ compensation for the month of July 2016 Cover Memo
b. Directors' reimbursement of expenses for the month of July 2016 Cover Memo
Costa Mesa Sanitary District
... an Independent Special District
Sewer Lateral Assistance Program (SLAP) Update
Item Number:8.
Recommendation/Notes:
Recommendation: That the Board of Directors approve and file.
ATTACHMENTS:
Description Type
Sewer Lateral Assistance Program (SLAP) Update Cover Memo
Protecting our community's health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Costa Mesa Sanitary District
….an Independent Special District
Memorandum
To: Board of Directors
Via: Scott Carroll, General Manager
From: Wendy H. Davis, Finance Manager
Date: August 25, 2016
Subject: Sewer Lateral Assistance Program (SLAP) Update
Summary
The following is a summary of the Sewer Lateral Assistance Program (SLAP) activity
for the 2015-2016 fiscal year as of July 31, 2016:
Adopted SLAP Budget (181 Applications)200,000$
FY 15-16 Estimated Carryover Budget (48 Applications)52,800
Total Budget**252,800$
FY 16-17 New Applications Received 29
Applications Processed for Payment*6 6,600$
Applications In Process*71 78,100
Available SLAP Spots Based on Funding 153 168,300
Total Projected Cost 253,000$
* Includes applications started in prior fiscal year but completed in current fiscal year.
** Funds remaining at the end of the fiscal year will be carried forward.
Staff Recommendation
That the Board of Directors approve and file this report.
Costa Mesa Sanitary District
... an Independent Special District
Investment Report for the Month of July 2016
Item Number:9.
Recommendation/Notes:
Recommendation: That the Board of Directors approves the Investment Report for the month
of July 2016.
ATTACHMENTS:
Description Type
Investment Report for the Month of July 2016 Cover Memo
Costa Mesa Sanitary District
…an Independent Special District
Protecting our community’s health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Memorandum
To: Board of Directors
From: Marc Davis, Treasurer
Date: August 25, 2016
Subject: Investment Report for the Month of July 2016
Summary
Attached is the Investment Report for the month of July 2016. As required by the District’s
Statement of Investment Policy, the Investment Report delineates all investment activity
during the month.
Staff Recommendation
Approve the Investment Report for the month of July 2016.
Analysis
This report lists the types of securities held in the District’s portfolio, the institutions from
which the securities were purchased, maturity dates and interest rates as of July 31, 2016.
The District’s investments are in compliance with the Statement of Investment Policy
adopted by the Board at the June 23, 2016 regular meeting, as well as the California
Government Code. The market values in this report were provided by our third party
custodian, Pershing, LLC, except for the Local Agency Investment Fund (LAIF). The market
value of LAIF was provided by the State Treasurer’s Office. It does not represent the value
of the underlying securities within the pool, but rather the par or cost amount, which is the
amount the District is entitled to withdraw. This reporting practice is consistent with industry
standard practices for similar funds.
The weighted average stated rate of return (current yield) for the District’s investment
portfolio as of July 31, 2016, was 1.131%. The yield to maturity of the portfolio was 1.136%.
The District’s weighted average interest rate was 54 basis points (0.543%) above the LAIF
average monthly rate for July 2016 of 0.588%. The weighted average number of days to
maturity for the District’s total portfolio was 926 days (2.54 years). The average duration of
the underlying securities in LAIF as of July 31, 2016 was 166 days.
Board of Directors
August 25, 2016
Page 2 of 2
The District’s investment portfolio is in compliance with its liquidity limitations, which requires
that a minimum of 20.00% of the portfolio must mature within one year. The percentage of
the portfolio maturing in less than one year as of July 31, 2016 was 40.88%. The District
has adequate cash reserves necessary to meet its obligations for the next six months.
As of July 31, 2016, the percent of portfolio invested in money market mutual funds was
11.11%, which exceeded the limit of 10.00%. This temporary instance of non-compliance
was due to investment calls and maturities for which new investments had not yet settled.
This temporary instance of non-compliance will be removed when the new investments
settle during August 2016.
Strategic Plan Element & Goal
This item supports achieving Strategic Element No. 7.0, Finances, by ensuring the short and
long-term fiscal health of the District.
Legal Review
Legal review is not required.
Environmental Review
Subject activity is exempt from the requirements of the California Environmental Quality Act
(CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows
an agency while establishing its own procedures “to list those specific activities which fall
within each of the exempt classes”, and the District has adopted “CEQA Guidelines and
Implementing Procedures” that state on page 6, “”Projects” does not include….C.
Continuing administrative or maintenance activities.”
Financial Review
The portfolio was budgeted to earn an average rate of 0.900% for the year ending June 30,
2017. Through July 31, 2016, the portfolio has earned a weighted average interest rate of
1.131%.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the
August 25, 2016 Board of Directors regular meeting at District Headquarters (628 W. 19th
Street) and on the District’s website at www.cmsdca.gov.
Alternative Actions
1. Refer the matter back to staff
Attachments
Treasurer’s Report of Pooled Cash and Investments as of July 31, 2016
`
Deposits Outstanding
Bank Balance In Transits Checks Book Balance
Active Accounts:
Bank of America 338,510.52$ - (1,737,329.26) (1,398,818.74)$
Total Active Accounts 338,510.52 - (1,737,329.26) (1,398,818.74)
Market Value Increase Decrease Cost
Investments:
Local Agency Investment Fund 4,175,931.17$ - - 4,175,931.17
Money Market/Sweep Account 2,189,830.06 - - 2,189,830.06
Negotiable Certificates of Deposit 3,083,204.88 32,127.38 - 3,051,077.50
Federal Agency Securities 10,265,065.45 13,937.20 - 10,251,128.25
Total Investments 19,714,031.56 46,064.58 - 19,667,966.98
Total Pooled Cash & Investments 20,052,542.08$ 46,064.58$ (1,737,329.26)$ 18,269,148.24$
Solid Waste Fund:
Operating Reserve 1,720,000.00$
Unreserved:
Designated for revenue dry period 2,450,000.00
Undesignated 1,103,508.55
Liquid Waste Fund:
Operating Reserve 960,000.00
Reserved for Earthquakes/Emergencies 1,000,000.00
Reserved for Capital Outlay 4,960,800.00
Unreserved:
Designated for revenue dry period 2,337,500.00
Undesignated (3,333,599.90)
Facilities Revolving Fund 801,754.21
Asset Replacement Fund 1,057,038.97
Asset Management Fund 5,212,146.41
Total Pooled Cash & Investments 18,269,148.24$
Market Adjustment
Treasurer
C O S T A M E S A S A N I T A R Y D I S T R I C T
Treasurer's Report of Pooled Cash and Investments
July 31, 2016
DateMarcus D. Davis
Costa Mesa Sanitary District
Pooled Cash and Investments by Fund
July 31, 2016
8/18/16
1
Total investments outstanding as of June 30, 2016 19,015,321.74$
Additions:
Investment purchases:
HSBC Bank Negotiable CD, 7/8/16, 1.40%, 4 yr 162,000.00
FHLB, 7/12/16, 1.40%, 5 yr 600,000.00
Wells Fargo Bank Negotiable CD, 7/20/16, 1.15%, 3 yr 105,000.00
FHLB, 7/29/16, 1.50%, 5 yr 434,891.25
FFCB, 7/29/16, 1.48%, 5 yr 1,000,000.00
FHLMC, 7/29/16, 1.45%, 5 yr 234,823.75
FNMA, 7/29/16, 1.50%, 5 yr 1,000,000.00
Total investment purchases 3,536,715.00
Deductions:
Investments matured:
Barlcays Bank Negotiable CD, 7/5/16, (100,000.00)
Total investments matured (100,000.00)
Investments called:
FFCB, 10/19/15, 4.25 yr, 1.50%, 7/8/16 (500,000.00)
FFCB, 10/15/15, 4.00 yr, 1.44%, 7/8/16 (1,000,000.00)
FFCB, 10/29/15, 5.00 yr, 1.68%, 7/18/16 (1,000,000.00)
FHLB, 7/27/15, 5.00 yr, 2.00%, 7/27/16 (1,000,000.00)
Total investments called (3,500,000.00)
Total deductions (3,600,000.00)
Net increase (decrease) in Sweep Account 59,029.82
Net increase (decrease) in LAIF 656,900.42
Total investments outstanding as of July 31, 2016 19,667,966.98$
C O S T A M E S A S A N I T A R Y D I S T R I C T
Investment Activity Summary
July 31, 2016
2
Interest
CUSIP Purchase Maturity Coupon Investment Earned at
Number Investment Date Date Rate Cost 07/31/16
n/a Local Agency Investment Fund n/a n/a 0.588%4,175,931.17$ n/a **
n/a Pershing-Sweep Acct n/a n/a 0.000%2,189,830.06 n/a 0.7
3136G1L31 Federal National Mortgage Assn 05/15/13 05/15/17 0.700%1,000,000.00 1,477.78
87165FAC8 Synchrony Bank Retail CTF Dep 06/06/14 06/06/19 2.000%99,500.00 290.41
795450VP7 Sallie Mae Bank CTF Dep 12/25/14 12/12/16 1.050%125,000.00 183.39
38148JGK1 Goldman Sachs Bank USA CTF Dep 01/07/15 01/07/19 1.900%200,000.00 249.86
02587DXL7 American Exp Centurion CTF Dep 05/01/15 05/01/17 0.900%199,700.00 453.70
140420SW1 Capital One Bank CTF Dep 07/01/15 07/01/19 1.950%245,000.00 392.67
254672QY7 Discover Bank CTF Dep 07/01/15 07/01/20 2.300%245,000.00 463.15
20451PMU7 Compass Bank CTF Dep 08/07/15 07/31/17 1.300%200,000.00 -
02006LTZ6 Ally Bank CTF Dep 09/17/15 09/17/18 1.650%245,000.00 1,506.25
05580ADA9 BMW Bank CTF Dep 10/21/15 10/16/17 1.150%244,877.50 818.23
3136G2QA8 Federal National Mortgage Assn 10/27/15 10/27/20 1.470%250,000.00 959.58
3133EFNM5 Federal Farm Credit Bank 11/09/15 11/09/20 1.800%500,000.00 2,050.00
3133EFPM3 Federal Farm Credit Bank 11/23/15 11/23/20 1.875%1,000,000.00 3,541.67
3136G2T72 Federal National Mortgage Assn 11/25/15 11/25/20 1.700%997,000.00 3,116.67
066519BB4 BankUnited CTF Dep 11/30/15 11/30/18 1.450%245,000.00 603.44
27113PAW1 East Boston Savings Bank CTF Dep 12/18/15 04/18/17 1.000%150,000.00 53.42
9497483K1 Wells Fargo CTF Dep 02/12/16 02/12/18 1.150%140,000.00 83.81
3134G8KL2 Federal Home Loan Mortgage Corp 02/26/16 02/26/19 1.300%300,000.00 1,679.17
48125YJ21 JP Morgan Chase Bank CTF Dep 03/22/16 03/22/18 1.000%200,000.00 213.70
3134G8VN6 Federal Home Loan Mortgage Corp 03/30/16 03/29/21 1.600%1,000,000.00 5,422.22
05581WEQ4 BMO Harris Bank CTF Dep 03/30/16 03/29/18 1.050%245,000.00 866.90
3130A7Q81 Federal Home Loan Bank 05/04/16 04/13/21 1.480%499,413.25 2,220.00
3134G9BP1 Federal Home Loan Mortgage Corp 05/12/16 05/12/21 1.750%435,000.00 1,670.52
3136G3UD5 Federal National Mortgage Assn 06/30/16 06/30/21 1.600%1,000,000.00 1,333.33
40434AZ44 HSBC Bank CTF Dep 07/08/16 07/08/20 1.400%162,000.00 142.92
3130A8PT4 Federal Home Loan Bank 07/12/16 07/12/21 1.400%600,000.00 443.33
9497486R3 Wells Fargo CTF Dep 07/20/16 07/22/19 1.150%105,000.00 36.39
3130A8R62 Federal Home Loan Bank 07/29/16 07/27/21 1.500%434,891.25 72.50
3133EGLU7 Federal Farm Credit Bank 07/29/16 07/14/21 1.480%1,000,000.00 698.89
3134G9U96 Federal Home Loan Mortgage Corp 07/29/16 07/27/21 1.450%234,823.75 37.86
3136G3A70 Federal National Mortgage Assn 07/29/16 07/27/21 1.500%1,000,000.00 166.67
Totals 19,667,966.98$ 31,248.43$
**Represents the LAIF monthly rate for July 2016
Comments
COSTA MESA SANITARY DISTRICT
Investment and Investment Earnings
July 31, 2016
3
Current %
of Market Value
07/31/16 Maximum %
U.S. Treasury Bills 0.00%Unlimited
U.S. Treasury Notes 0.00%Unlimited
Federal Agency Issues:
FICB 0.00%Unlimited
FLB 0.00%Unlimited
FHLB 7.78%Unlimited
FHLMC 10.02%Unlimited
FNMA 21.57%Unlimited
FFCB 12.70%Unlimited
Other *0.00%Unlimited
Banker's Acceptances 0.00%25% (1)
Certificates of Deposit 0.00%25%
Negotiable Certificates of Deposits 15.64%25% (1)
Commercial Paper 0.00%25% (1)
Medium Term Corporate Notes 0.00%20% (1)
LAIF (Local Agency Investment Fund)21.18%40,000,000
Shares of Benefical Interest 0.00%20%
Money Market/Mutual Funds (Sweep Acct)11.11%10% per fund (2)
Total 100.00%
% of portfolio maturing under one year 40.88%no less than 20%
% of portfolio maturing over one year 59.12%
100.00%
(1) Further limited to 10% in any single issuer
(2) Also limited to 20% in total.
*These securities are not considered for purchases: SBA, GNMA, TVA and SALLIEMAE
COSTA MESA SANITARY DISTRICT
Summary of Policy Limitations
July 31, 2016
Description
4
Purchase Maturity Coupon Investment % of Market % of
Description Broker/Dealer Date Date Rate Cost Portfolio Value Portfolio
State Treasurer's Pool LAIF n/a Continuous 0.588%**4,175,931.17$ 4,175,931.17$
Total State Treasurer's Pool 4,175,931.17 21.23%4,175,931.17 21.18%
Money Market/Sweep Account Pershing n/a Continuous 0.000%2,189,830.06 2,189,830.06
Total Money Market/Sweep Account 2,189,830.06 11.13%2,189,830.06 11.11%
Federal Home Loan Mortgage Corp Multi-Bank Securities 02/26/16 02/26/19 1.300%300,000.00 300,102.00
Federal Home Loan Mortgage Corp Multi-Bank Securities 03/30/16 03/29/21 1.600%1,000,000.00 1,004,480.00
Federal Home Loan Mortgage Corp Multi-Bank Securities 05/12/16 05/12/21 1.750%435,000.00 435,047.85 Federal Home Loan Mortgage Corp Multi-Bank Securities 07/29/16 07/27/21 1.450%234,823.75 235,042.30
Total Federal Home Loan Mortgage Corp 1,969,823.75 10.02%1,974,672.15 10.02%
Federal Home Loan Bank Multi-Bank Securities 05/04/16 04/13/21 1.480%499,413.25 501,510.00
Federal Home Loan Bank Multi-Bank Securities 07/12/16 07/12/21 1.400%600,000.00 597,726.00 Federal Home Loan Bank Multi-Bank Securities 07/29/16 07/27/21 1.500%434,891.25 435,034.80
Total Federal Home Loan Bank 1,534,304.50 7.80%1,534,270.80 7.78%
Federal National Mortgage Association Union Banc 05/15/13 05/15/17 0.700%1,000,000.00 1,000,090.00
Federal National Mortgage Association Multi-Bank Securities 10/27/15 10/20/15 1.470%250,000.00 250,232.50
Federal National Mortgage Association Multi-Bank Securities 11/25/15 11/25/20 1.700%997,000.00 1,002,730.00
Federal National Mortgage Association Multi-Bank Securities 06/30/16 06/30/21 1.600%1,000,000.00 999,950.00
Federal National Mortgage Association Multi-Bank Securities 07/29/16 07/27/21 1.500%1,000,000.00 1,000,130.00
Total Federal National Mortgage Association 4,247,000.00 21.59%4,253,132.50 21.57%
Federal Farm Credit Bank Multi-Bank Securities 11/09/15 11/09/20 1.800%500,000.00 500,600.00
Federal Farm Credit Bank Multi-Bank Securities 11/23/15 11/23/20 1.875%1,000,000.00 1,002,530.00
Federal Farm Credit Bank Multi-Bank Securities 07/29/16 07/14/21 1.480%1,000,000.00 999,860.00
Total Federal Farm Credit Bank 2,500,000.00 12.71%2,502,990.00 12.70%
Synchrony Bank Retail Certificate of Deposit Multi-Bank Securities 06/06/14 06/06/19 2.000%99,500.00 102,553.00
Sallie Mae Bank CTF Dep Multi-Bank Securities 12/25/14 12/12/16 1.050%125,000.00 125,183.75
Goldman Sachs Bk CTF Dep Multi-Bank Securities 01/07/15 01/07/19 1.900%200,000.00 203,158.00
American Exp Centurion CTF Dep Multi-Bank Securities 05/01/15 05/01/17 0.900%199,700.00 200,440.00
Capital One Bank CTF Dep Multi-Bank Securities 07/01/15 07/01/19 1.950%245,000.00 249,804.45
Discover Bank CTF Dep Multi-Bank Securities 07/01/15 07/01/20 2.300%245,000.00 252,565.60
Compass Bank CTF Dep Multi-Bank Securities 08/07/15 07/31/17 1.300%200,000.00 200,670.00
Ally Bank CTF Dep Multi-Bank Securities 09/17/15 09/17/18 1.650%245,000.00 248,662.75
BMW Bank CTF Dep Multi-Bank Securities 10/21/15 10/16/17 1.150%244,877.50 246,161.30
BankUnited CTF Dep Multi-Bank Securities 11/30/15 11/30/18 1.450%245,000.00 248,562.30
East Boston Savings Bank CTF Dep Multi-Bank Securities 12/18/15 04/18/17 1.000%150,000.00 150,195.00
Wells Fargo CTF Dep Multi-Bank Securities 02/12/16 02/12/18 1.150%140,000.00 140,915.60
JP Morgan Chase Bank CTF Dep Multi-Bank Securities 03/22/16 03/22/18 1.000%200,000.00 200,774.00
BMO Harris Bank CTF Dep Multi-Bank Securities 03/30/16 03/29/18 1.050%245,000.00 245,992.25
HSBC Bank CTF Dep Multi-Bank Securities 07/08/16 07/08/20 1.400%162,000.00 162,468.18
Wells Fargo CTF Dep Multi-Bank Securities 07/20/16 07/22/19 1.150%105,000.00 105,098.70
Total Negotiable Certificates of Deposit 3,051,077.50 15.51%3,083,204.88 15.64%
Total Investments 19,667,966.98$ 100.00%19,714,031.56$ 100.00%
**Represents the LAIF monthly rate for July 2016
COSTA MESA SANITARY DISTRICT
Schedule of Investments by Instrument Type
July 31, 2016
5
Investment Purchase Maturity Days to Coupon Yield to Investment
Broker/Dealer Type Date Date Maturity Rate Maturity Cost
Local Agency Investment Fund Pool 1 0.588%**0.588%4,175,931.17$
Pershing-Sweep Acct Sweep 1 0.000%0.000%2,189,830.06
Multi-Bank Securities Negotiable CD 12/25/14 12/12/16 134 1.050%1.050%125,000.00
Multi-Bank Securities Negotiable CD 12/18/15 04/18/17 261 1.000%1.000%150,000.00
Multi-Bank Securities Negotiable CD 05/01/15 05/01/17 274 0.900%0.900%199,700.00
UnionBanc FNMA 05/15/13 05/15/17 288 0.700%0.700%1,000,000.00
Multi-Bank Securities Negotiable CD 08/07/15 07/31/17 365 1.300%1.300%200,000.00
Multi-Bank Securities Negotiable CD 10/21/15 10/16/17 442 1.150%1.176%244,877.50
Multi-Bank Securities Negotiable CD 02/12/16 02/12/18 561 1.150%1.150%140,000.00
Multi-Bank Securities Negotiable CD 03/22/16 03/22/18 599 1.000%1.000%200,000.00
Multi-Bank Securities Negotiable CD 03/30/16 03/29/18 606 1.050%1.050%245,000.00
Multi-Bank Securities Negotiable CD 09/17/15 09/17/18 778 1.650%1.650%245,000.00
Multi-Bank Securities Negotiable CD 11/30/15 11/30/18 852 1.450%1.450%245,000.00
Multi-Bank Securities Negotiable CD 01/07/15 01/07/19 890 1.900%1.900%200,000.00
Multi-Bank Securities FHLMC 02/26/16 02/26/19 940 1.300%1.300%300,000.00
Multi-Bank Securities Negotiable CD 06/06/14 06/06/19 1,040 2.000%2.106%99,500.00
Multi-Bank Securities Negotiable CD 07/01/15 07/01/19 1,065 1.950%1.950%245,000.00
Multi-Bank Securities Negotiable CD 07/01/15 07/01/20 1,431 2.300%2.300%245,000.00
Multi-Bank Securities FNMA 10/27/15 10/27/20 1,549 1.470%1.470%250,000.00
Multi-Bank Securities FFCB 11/09/15 11/09/20 1,562 1.800%1.800%500,000.00
Multi-Bank Securities FFCB 11/23/15 11/23/20 1,576 1.875%1.875%1,000,000.00
Multi-Bank Securities FNMA 11/25/15 11/25/20 1,578 1.700%1.763%997,000.00
Multi-Bank Securities FHLMC 03/30/16 03/29/21 1,702 1.600%1.600%1,000,000.00
Multi-Bank Securities FHLB 05/04/16 04/13/21 1,717 1.480%1.505%499,413.25
Multi-Bank Securities FHLMC 05/12/16 05/12/21 1,746 1.750%1.750%435,000.00
Multi-Bank Securities FNMA 06/30/16 06/30/21 1,795 1.600%1.600%1,000,000.00
Multi-Bank Securities Negotiable CD 07/08/16 07/08/20 1,438 1.400%1.400%162,000.00
Multi-Bank Securities FHLB 07/12/16 07/12/21 1,807 1.400%1.400%600,000.00
Multi-Bank Securities Negotiable CD 07/20/16 07/22/19 1,086 1.150%1.150%105,000.00
Multi-Bank Securities FHLB 07/29/16 07/27/21 1,822 1.500%1.505%434,891.25
Multi-Bank Securities FFCB 07/29/16 07/14/21 1,809 1.480%1.480%1,000,000.00
Multi-Bank Securities FHLC 07/29/16 07/27/21 1,822 1.450%1.466%234,823.75
Multi-Bank Securities FNMA 07/29/16 07/27/21 1,822 1.500%1.500%1,000,000.00
Total Investment Portfolio 19,667,966.98$
Total Portfolio
Weighted Avg Interest Rate 1.131 %
Weighted Avg Yield to Maturity 1.136 %
Weighted Avg Days to Maturity 926 Days 2.54 Years
**Represents the LAIF monthly rate for July 2016
COSTA MESA SANITARY DISTRICT
Investment Portfolio
July 31, 2016
6
Net
Purchase Maturity Intuition Investment Coupon Investment Market Accrued Gain/(Loss)
Date Date Broker/Dealer Type Par Rate Cost Value Interest If Sold
n/a Continuous LAIF Pool 4,175,931.17$ 0.588%**4,175,931.17 4,175,931.17 - -
n/a Continuous Pershing Sweep 2,189,830.06 0.000%2,189,830.06 2,189,830.06 - -
05/15/13 05/15/17 UnionBanc FNMA 1,000,000.00 0.700%1,000,000.00 1,000,090.00 1,477.78 90.00
06/06/14 06/06/19 Multi-Bank Securities Negotiable CD 100,000.00 2.000%99,500.00 102,553.00 290.41 3,053.00
12/25/14 12/12/16 Multi-Bank Securities Negotiable CD 125,000.00 1.050%125,000.00 125,183.75 183.39 183.75
01/07/15 01/07/19 Multi-Bank Securities Negotiable CD 200,000.00 1.900%200,000.00 203,158.00 249.86 3,158.00
05/01/15 05/01/17 Multi-Bank Securities Negotiable CD 200,000.00 0.900%199,700.00 200,440.00 453.70 740.00
07/01/15 07/01/19 Multi-Bank Securities Negotiable CD 245,000.00 1.950%245,000.00 249,804.45 392.67 4,804.45
07/01/15 07/01/20 Multi-Bank Securities Negotiable CD 245,000.00 2.300%245,000.00 252,565.60 463.15 7,565.60
08/07/15 07/31/17 Multi-Bank Securities Negotiable CD 200,000.00 1.300%200,000.00 200,670.00 - 670.00
09/17/15 09/17/18 Multi-Bank Securities Negotiable CD 245,000.00 1.650%245,000.00 248,662.75 1,506.25 3,662.75
10/21/15 10/16/17 Multi-Bank Securities Negotiable CD 245,000.00 1.150%244,877.50 246,161.30 818.23 1,283.80
10/27/15 10/27/20 Multi-Bank Securities FNMA 250,000.00 1.470%250,000.00 250,232.50 959.58 232.50
11/09/15 11/09/20 Multi-Bank Securities FFCB 500,000.00 1.800%500,000.00 500,600.00 2,050.00 600.00
11/23/15 11/23/20 Multi-Bank Securities FFCB 1,000,000.00 1.875%1,000,000.00 1,002,530.00 3,541.67 2,530.00
11/25/15 11/25/20 Multi-Bank Securities FNMA 1,000,000.00 1.700%997,000.00 1,002,730.00 3,116.67 5,730.00
11/30/15 11/30/18 Multi-Bank Securities Negotiable CD 245,000.00 1.450%245,000.00 248,562.30 603.44 3,562.30
12/18/15 04/18/17 Multi-Bank Securities Negotiable CD 150,000.00 1.000%150,000.00 150,195.00 53.42 195.00
02/12/16 02/12/18 Multi-Bank Securities Negotiable CD 140,000.00 1.150%140,000.00 140,915.60 83.81 915.60
02/26/16 02/26/19 Multi-Bank Securities FHLMC 300,000.00 1.300%300,000.00 300,102.00 1,679.17 102.00
03/22/16 03/22/18 Multi-Bank Securities Negotiable CD 200,000.00 1.000%200,000.00 200,774.00 213.70 774.00
03/30/16 03/29/21 Multi-Bank Securities FHLMC 1,000,000.00 1.600%1,000,000.00 1,004,480.00 5,422.22 4,480.00
03/30/16 03/29/18 Multi-Bank Securities Negotiable CD 245,000.00 1.050%245,000.00 245,992.25 866.90 992.25
05/04/16 04/13/21 Multi-Bank Securities FHLB 500,000.00 1.480%499,413.25 501,510.00 2,220.00 2,096.75
05/12/16 05/12/21 Multi-Bank Securities FHLMC 435,000.00 1.750%435,000.00 435,047.85 1,670.52 47.85
06/30/16 06/30/21 Multi-Bank Securities FNMA 1,000,000.00 1.600%1,000,000.00 999,950.00 1,333.33 (50.00)
07/08/16 07/08/20 Multi-Bank Securities Negotiable CD 162,000.00 1.400%162,000.00 162,468.18 142.92 468.18
07/12/16 07/12/21 Multi-Bank Securities FHLB 600,000.00 1.400%600,000.00 597,726.00 443.33 (2,274.00)
07/20/16 07/22/19 Multi-Bank Securities Negotiable CD 105,000.00 1.150%105,000.00 105,098.70 36.39 98.70
07/29/16 07/27/16 Multi-Bank Securities FHLB 435,000.00 1.500%434,891.25 435,034.80 72.50 143.55
07/29/16 07/14/21 Multi-Bank Securities FFCB 1,000,000.00 1.480%1,000,000.00 999,860.00 698.89 (140.00)
07/29/16 07/27/16 Multi-Bank Securities FHLMC 235,000.00 1.450%234,823.75 235,042.30 37.86 218.55
07/29/16 07/27/16 Multi-Bank Securities FNMA 1,000,000.00 1.500%1,000,000.00 1,000,130.00 166.67 130.00
Total Investments 19,672,761.23$ 19,667,966.98 19,714,031.56 31,248.43 46,064.58
**Represents the LAIF monthly rate for July 2016
C O S T A M E S A S A N I T A R Y D I S T R I C T
For all Maturities with Market Values
July 31, 2016
7
Type of Purchase Maturity Coupon Investment
Investment Date Date Rate Par Value Cost
FNMA 05/15/13 05/15/17 0.700%1,000,000.00 1,000,000.00 Callable 5/15/14 w/10 days notice, quarterly thereafter
Negotiable CD 06/06/14 06/06/19 2.000%100,000.00 99,500.00 None
Negotiable CD 12/25/14 12/12/16 1.050%125,000.00 125,000.00 None
Negotiable CD 01/07/15 01/07/19 1.900%200,000.00 200,000.00 None
Negotiable CD 05/01/15 05/01/17 0.900%200,000.00 199,700.00 None
Negotiable CD 07/01/15 07/01/19 1.950%245,000.00 245,000.00 None
Negotiable CD 07/01/15 07/01/20 2.300%245,000.00 245,000.00 None
Negotiable CD 08/07/15 07/31/17 1.300%200,000.00 200,000.00 None
Negotiable CD 09/17/15 09/17/18 1.650%245,000.00 245,000.00 None
Negotiable CD 10/21/15 10/17/15 1.150%245,000.00 244,877.50 None
FNMA 10/27/15 10/27/20 1.470%250,000.00 250,000.00 Callable 10/27/16
FFCB 11/09/15 11/09/20 1.800%500,000.00 500,000.00 Callable 11/9/16 w/5 days notice, anytime thereafter
FFCB 11/23/15 11/23/20 1.875%1,000,000.00 1,000,000.00 Callable 11/23/16 w/5 days notice, anytime thereafter
FNMA 11/25/15 11/25/20 1.700%1,000,000.00 997,000.00 Callable 11/25/16, one time only
Negotiable CD 11/30/15 11/30/18 1.450%245,000.00 245,000.00 None
Negotiable CD 12/18/15 04/18/17 1.000%150,000.00 150,000.00 None
Negotiable CD 02/12/16 02/12/18 1.150%140,000.00 140,000.00 None
FHLMC 02/26/16 02/26/19 1.300%300,000.00 300,000.00 Callable 5/26/16, one time only
Negotiable CD 03/22/16 03/22/18 1.000%200,000.00 200,000.00 None
FHLMC 03/30/16 03/29/21 1.600%1,000,000.00 1,000,000.00 Callable 3/29/18, one time only
Negotiable CD 03/30/16 03/29/18 1.050%245,000.00 245,000.00 None
FHLB 05/04/16 04/13/21 1.480%500,000.00 499,413.25 Callable 4/13/18 w/5 days notice, anytime thereafter
FHLMC 05/12/16 05/12/21 1.750%435,000.00 435,000.00 Callable 8/12/16, one time only
FNMA 06/30/16 06/30/21 1.600%1,000,000.00 1,000,000.00 Callable 12/30/16, one time only
Negotiable CD 07/08/16 07/08/20 1.400%162,000.00 162,000.00 None
FHLB 07/12/16 07/12/21 1.400%600,000.00 600,000.00 Callable 7/12/17 w/5 days notice, anytime thereafter
Negotiable CD 07/20/16 07/22/16 1.150%105,000.00 105,000.00 None
FHLB 07/29/16 07/27/16 1.500%435,000.00 434,891.25 Callable 1/27/17 w/5 days notice, anytime thereafter
FFCB 07/29/16 07/14/21 1.480%1,000,000.00 1,000,000.00 Callable 10/14/16 w/5 days notice, anytime thereafter
FHLMC 07/29/16 07/27/16 1.450%235,000.00 234,823.75 Callable 1/27/17, one time only
FNMA 07/29/16 07/27/16 1.500%1,000,000.00 1,000,000.00 Callable 1/27/17, one time only
Totals 13,307,000.00$ 13,302,205.75$
COSTA MESA SANITARY DISTRICT
Call Schedule
July 31, 2016
Call Features
8
Cost
50,136.76 In Thousands
1 - 180 Days 6,491$
181 - 365 Days 1,550
1 - 2 Years 830
##########
6,562.50 2 - 3 Years 1,334
##########3 - 4 Years 245
4 - 5 Years 9,218
TOTAL 19,668$
COSTA MESA SANITARY DISTRICT
MATURITIES DISTRIBUTION
July 31, 2016
0%
10%
20%
30%
40%
50%
60%
70%
1 - 180
Days
181 - 365
Days
1 - 2
Years
2 - 3
Years
3 - 4
Years
4 - 5
Years
0 0 0 0 0 0
33.00%
7.88%4.22%6.78%
1.25%
46.87%
9
Costa Mesa Sanitary District
Portfolio Interest Rate Information
as of JUly 31, 2016
10
0.00%
0.20%
0.40%
0.60%
0.80%
1.00%
1.20%
1.40%
1.60%
1.80%
2.00%
3 month T-Bill
6 month T-Bill
2 year T-Note
3 year T-Note
5 year T-Note
CMSD-monthly
LAIF-monthly
OC Pool-monthly
Costa Mesa Sanitary District
... an Independent Special District
Contract Payment to CR Transfer for Christmas Tree Disposal
Item Number:10.
Recommendation/Notes:
Recommendation: That the Board of Directors directs staff to prepare a warrant to CR
Transfer in the amount of $3,200.31 for January 2016 Christmas tree recycling and disposal
services to be ratified in the August 2016 warrant register.
ATTACHMENTS:
Description Type
Contract Payment to CR Transfer for Christmas Tree Disposal Cover Memo
Protecting our community's health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Costa Mesa Sanitary District
….an Independent Special District
Memorandum
To: Board of Directors
Via: Scott Carroll, General Manager
From: Elizabeth Pham, Management Analyst II
Date: August 25, 2016
Subject: Contract Payment to CR Transfer for Christmas Tree Disposal
Summary
The Board of Directors approves payment to CR Transfer Services for recycling and disposal
services for Christmas tree collection of January 2016. The disposal fee is calculated as the
following:
61.58 (tons) x $51.970 (rate) = $3,200.31
Staff Recommendation
That the Board of Directors directs staff to prepare a warrant to CR Transfer in the
amount of $3,200.31 for January 2016 Christmas tree recycling and disposal services
to be ratified in the August 2016 warrant register.
Attachment:
A. Invoice of January 2016
Costa Mesa Sanitary District
... an Independent Special District
Project No. 317 President Pump Station and Force Main Rehabilitation
Item Number:11.
Recommendation/Notes:
Recommendation: That the Board of Directors approves the following:
1. The budget of $3,200,000 for Project No.317;
2. Transfer $1,467,000 from Project No. 101 to Project No. 317; and
3. Appropriate $1,733,000 from the Wastewater Fund Balance to Project No. 317
ATTACHMENTS:
Description Type
Project No. 317 President Pump Station and Force Main
Rehabilitation Cover Memo
Protecting our community's health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Costa Mesa Sanitary District
….an Independent Special District
Memorandum
To: Board of Directors
From: Scott Carroll, General Manager
Date: August 25, 2016
Subject: Project No. 317 President Pump Station and Force Main Rehabilitation
Summary
President Pump Station and force main was one of the five stations that were planned
for abandonment as part of Project No. 101, Westside Pump Station Abandonment
Project. Project No. 101 was part of a joint project with Orange County Sanitation
District (OCSD) where OCSD would construct a new trunk in Talbert Regional Park
and underneath the Santa Ana River that will enable CMSD to construct gravity
pipeline and abandon the five pump stations.
Due to unexpected cost increases from OCSD’s project and the risk and uncertainty of
boring underneath the Santa River, OCSD staff is not recommending this project be
continued. On August 24, 2016, OCSD Board of Directors will be considering
suspending this project indefinitely and reimbursing CMSD for costs that have incurred
for Project No. 101.
Staff Recommendation
That the Board of Directors approve the following:
1. Transfer $1,467,000 from Project 101 to Project 317; and
2. Appropriate the estimated $192,128 from OCSD when received to Project 317;
and
3. Direct staff to request the additional appropriation of approximately $1,500,000
at the time the construction contract is submitted for approval to the Board.
Analysis
Project No. 101 would consist of constructing gravity flow pipeline connected to
OCSD’s new trunk in Talbert Regional Park and underneath the Santa Ana River
where the wastewater would travel to OCSD’s Treatment Plant 2 in Huntington Beach
and treated to industry standards. The following CSMD pump stations were planned
for abandonment.
Board of Directors
August 25, 2016
Page 2 of 3
1. Canyon 3. Sea Bluff 5. 19th Street
2. President 4. West Bluff
Due to unexpected cost increases from OCSD’s project and the risk and uncertainty of
boring underneath the Santa River, OCSD staff is not recommending this project be
continued. On July 12, 2016, District Engineer, Rob Hamers, presented to the Board
a cost estimate to refurbish the five pump stations and their force mains. The total
cost was over $6 million in which half of the total cost is for President Pump Station
and force main. Attachment A is a copy of the July 12th staff report.
The Board accepted the District Engineer’s cost estimate but did not appropriate funds
or direct staff to proceed with the refurbishments until OCSD officially suspends their
project and approves reimbursing CMSD for costs that occurred for Project No. 101.
On August 24, 2016, OCSD Board of Directors will be considering suspending their
project indefinitely and approving reimbursing CMSD for costs that incurred from 2006
to 2016 in the amount of $192,127.79. Attachment B is support documentation for
CMSD’s costs on Project No. 101.
On July 27, 2016, CMSD management met with CMSD maintenance workers to
discuss refurbishing the five pump stations and their force mains and prioritize their
order of completion. Staff agreed that President’s force main be refurbished first
followed by the pump station. After President, staff agreed that Canyon, 19th Street,
West Bluff and Sea Bluff force mains should be refurbished in that order followed by
refurbishing the pump stations.
Tonight staff will report OCSD Board of Directors action and if they approve
suspending their project and reimbursing CMSD then staff is recommending you
approve staff recommendations mentioned above.
Strategic Plan Element Goal
This item complies with Strategic Plan Element 1, Sewer Infrastructure and Strategic
Plan Goals No. 1.6, Evaluate Force Main Conditions on a Regular Basis and Goal No.
1.7, Pump Station Maintenance & Standardization Program.
Legal Review
Not applicable.
Environmental Review
The anticipated actions of rehabilitating or replacing an existing force main and pump
station due to the facilities reaching their life expectance is categorically exempt under
the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.) under Section 15301 as a “Class 1” “minor alteration of existing public
or private structures”, as further described in Section (b) as “Existing facilities of both
investor and publicly-owned utilities used to provide .... sewerage ...”.
Board of Directors
August 25, 2016
Page 3 of 3
Financial Review
Total estimated cost to refurbish the President Pump Station and force main is
$3,200,000. There is $1,467,000 budgeted in the 2016-17 fiscal year for Project No.
101, which staff is recommending transferring to Project #317, Refurbishing President
Pump Station and Force Main. Staff is also recommending appropriating the
estimated $192,128 reimbursement from the OCSD when received to Project #317.
The remaining estimated balance of $1,500,000 needed for Project #317 should be
appropriated from Net Position at the time the construction contract is awarded.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet
for the August 25, 2016 Board of Directors meeting at District Headquarters and
posted on the District’s website.
Alternative Action
1. Do not approve the budget transfer or appropriation and direct staff to report
back with more information.
Attachments A: District Engineer Staff Report, Dated July 12, 2016.
B: Summary of Project No. 101 Expenses
Reviewed by:
Wendy Hooper Davis
Finance Manager
Protecting our community's health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Costa Mesa Sanitary District
….an Independent Special District
Memorandum
To: Board of Directors
Via: Scott Carroll, General Manager
From: Rob Hamers, District Engineer
Date: July 12, 2016
Subject: Proposed West Side Pump Station and Force Main Improvements
Summary
Orange County Sanitation District (OCSD) is considering withdrawing the construction
of 6-19 South West Costa Mesa Trunk Sewer due to sharply increasing project costs
and because the 6-19 project will divert wastewater away from reclamation plant #1 in
Fountain Valley where wastewater recycling occurs, and also because the existing
OCSD Fairview Trunk will not have to be upsized due to storm water inflow and
infiltration.
Without OCSD’s participation, the Costa Mesa Sanitary District (CMSD) faces
significant additional costs to abandon the west side pump stations and force mains,
therefore, the District will retain the pump stations and force mains and develop a
budget for appropriate rehabilitation and replacement of these facilities.
Staff Recommendation
That the Board of Directors direct staff to bring this item back to the July 28, 2016
Board of Directors meeting to approve the District Engineer’s budget to refurbish five
sewer pump stations.
Analysis
Orange County Sanitation District re-analyzed the construction costs of the proposed
6-19 trunk sewer and determined the cost would increase from $15 million to $28
million with the project beginning construction in the year 2021. Additionally, the
abandonment concept results in redirection of CMSD flows away from OCSD Plant #1
Board of Directors
July 12, 2016
Page 2 of 3
where wastewater recycling occurs, which conflicts with OCSD’s intent to further
increase wastewater recycling. Finally, additional study on OCSD’s Fairview Trunk
sewer discloses that with further reductions in inflow and infiltration (I/I), the Fairview
Trunk will not require upsizing. It was previously believed the 6-19 project was needed
to remove I/I from the Fairview Trunk or it would have required upsizing. For these
reasons, OCSD is no longer in support of the 6-19 project.
An attempt by CMSD to abandon the west side pump stations under Project #101
without participation by OCSD would result in CMSD not only spending $7.1 million to
abandon five of the stations, but the District would also have to construct a new, large
pump station in Talbert Park and take over and upsize the City of Newport Beach
force main that traverses the park and pumps towards Plant #1. The new pump
station, force main, and park restoration costs represent millions of dollars of
additional improvements CMSD would incur thereby pushing CMSD’s total costs well
over $10 million.
The alternative to spending over $10 million is to have the pump stations and force
mains remain in service and to perform rehabilitation and replacement in appropriate
time frames. In this regard, engineering and maintenance staff compiled a list of near
term and long term improvements for the pumping stations that will remain. Those
costs are shown below.
Pump Station Force Main
Cost
Pump
Station
Cost
Total
Canyon $620,000 $225,000 $845,000
19th Street $490,000 $120,000 $610,000
Sea Bluff $590,000 $185,000 $775,000
Westbluff $230,000 $120,000 $350,000
Aviemore/Valley $230,000 $15,000 $245,000
President $1,300,000 $1,900,000 $3,200,000
Total $6,025,000
A description of the work to be performed at the pump stations is provided in
Attachment A. The pump station costs also include wet well coating to prevent
corrosion. The reason why President Pump Station is much higher than the other
stations is because staff recommends converting the underground dry well to a wet
well for additional storage capacity.
The force mains will be relined instead of the traditional remove and replace.
Board of Directors
July 12, 2016
Page 3 of 3
Strategic Plan Element Goal
This item complies with Strategic Plan Element 1.0, Sewer Infrastructure and Goal No.
1.4 System Wide Sewer Replacement and Repair Program.
Legal Review
Not applicable at this time.
Environmental Review
The anticipated actions of rehabilitating or replacing existing pump stations and force
mains due to the facilities reaching their life expectance is categorically exempt under
the California Environmental Quality Act (CEQA) (Public Resources Code Section
21000 et. seq.) under Section 15301 as a “Class 1” “minor alteration of existing public
or private structures”, as further described in Section (b) as “Existing facilities of both
investor and publicly-owned utilities used to provide .... sewerage ...”.
Financial Review
Finance staff will provide funding options at the study session.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet
for the July 12, 2016 Board of Directors study session meeting at District Headquarters
and posted on the District’s website.
Alternative Actions
1. Refer the matter back to staff for additional information
Reviewed by:
Wendy Hooper Davis
Finance Manager
Costa Mesa Sanitary District
... an Independent Special District
Community Outreach Survey
Item Number:12.
Recommendation/Notes:
Recommendation: That the Board of Directors direct staff to begin soliciting bids to perform
a community outreach survey.
ATTACHMENTS:
Description Type
Community Outreach Survey Cover Memo
Protecting our community's health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Costa Mesa Sanitary District
….an Independent Special District
Memorandum
To: Board of Directors
From: Scott Carroll, General Manager
Date: August 25, 2016
Subject: Community Outreach Survey
Summary
On November 19, 2015, the Board of Directors considered scheduling a special
meeting to discuss possible survey questions for CMSD’s next community outreach
survey. Community surveys provide valuable input from citizens/residents regarding
their level of satisfaction with the services provided by CMSD. The last such survey
was performed in 2012.
The Board did not schedule a special meeting because you wanted to wait for further
implementation of the Organics Recycling Program and therefore directed staff to
perform the survey in the fall.
Staff Recommendation
That the Board of Directors direct staff to begin soliciting bids to perform a community
outreach survey.
Analysis
Community surveys are great tools to measure CMSD performance and service
delivery by obtaining feedback from citizens/residents. It’s also a great opportunity for
citizens/residents to give us their input on the quality of life in the community and ideas
on how to improve it.
In 2012, CMSD hired a professional opinion research and strategy firm to conduct
1,000 telephone interviews regarding the services provided by CMSD, but the services
were related to solid waste only. Staff believes the next survey should include all the
services provided by CMSD.
Board of Directors
August 25, 2016
Page 2 of 2
Staff will perform a Request for Proposal and select a qualified firm using CMSD’s
“Best Value” method. After a firm has been selected, staff will coordinate with the
Board on scheduling a special meeting so that you and the firm can discuss the type
questions you want on the survey.
Strategic Plan Element Goal
This item complies with Strategic Plan Element 4, Community Outreach &
Communications and Strategic Plan Goal No. 4.1, Conduct community outreach
survey.
Legal Review
Not applicable.
Environmental Review
A survey of the community is not a disturbance of the environment similar to grading or
construction and does not constitute a project under CEQA or the District’s CEQA
Guidelines.
Financial Review
There is currently $30,000 budgeted in the FY 2016-17 Budget for a community
outreach survey.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet
for the August 25 2016 Board of Directors meeting at District Headquarters and posted
on the District’s website.
Alternative Action
1. Do not authorize staff to begin soliciting bids for a community outreach survey.
2. Direct staff to report back with more information.
Reviewed by:
Wendy Hooper Davis
Finance Manager
Costa Mesa Sanitary District
... an Independent Special District
Project Status Report
Item Number:13.
Recommendation/Notes:
Recommendation: That the Board of Directors receive and file the report.
ATTACHMENTS:
Description Type
CIP Updates - August 2016 Cover Memo
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p
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.
6/
2
7
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1
3
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En
g
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s
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7/
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8/
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10
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11
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12
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9
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3
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4
-
No
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n
g
e
i
n
s
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s
.
2/
2
5
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1
4
-
No
c
h
a
n
g
e
i
n
s
t
a
t
u
s
.
3/
2
7
/
1
4
-
No
c
h
a
n
g
e
i
n
s
t
a
t
u
s
.
4/
2
4
/
1
4
-
No
c
h
a
n
g
e
i
n
s
t
a
t
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s
.
5/
2
2
/
1
4
-
No
c
h
a
n
g
e
i
n
s
t
a
t
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s
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6/
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6
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4
-
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A
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7/
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4
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4
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A
s
p
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2
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s
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8/
2
8
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1
4
-
C
M
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9/
2
5
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4
-
OC
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c
t
c
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10
/
2
3
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1
4
-
So
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l
s
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p
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s
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m
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;
w
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11
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1
4
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12
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1
8
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4
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M
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PR
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2/
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Pr
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4/
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-
Th
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7/
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3
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Dis
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8/
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7
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1
5
-
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9/
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7
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-
Th
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10
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2
2
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R
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.
11
/
1
9
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1
5
-
No
c
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a
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n
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1/
2
8
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1
6
-
St
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Costa Mesa Sanitary District
... an Independent Special District
Conflict of Interest Report
Item Number:14.
Recommendation/Notes:
1. 2191 Mesa Drive, Newport Beach – Owned/developed by John and Marilyn Raymont
2. 3011 Ceylon Road, Costa Mesa – Owned/developed by Kim McCartney
ATTACHMENTS:
Description Type
1. 2191 Mesa Drive, Newport Beach – Owned/developed by John and
Marilyn Raymont Cover Memo
2. 3011 Ceylon Road, Costa Mesa – Owned/developed by Kim
McCartney Cover Memo
To: General Manager, Alternate District Engineer
From: District Engineer
Re: Declaration of Conflict of Interest, Recusal and Referral to Alternate District
Engineer: [Description of Property/Project/Clients]
Please be advised that I have been retained to do private engineering work for the property at 2191
Mesa Drive, Newport Beach, which is owned / developed by John and Marilyn Raymont. I have
reason to believe that this project or those persons involved in that project may have the need for
District engineering approvals in the future. I have been retained by John and Marilyn Raymont
and will be reporting this relationship as a source of income on my FPPC Statement of Economic
Interests Form 700 next year.
Pursuant to state law, District Operations Code Section 3.01.045, and my contract with the District:
1. I hereby notify you of this source of income or other relationship that causes me a conflict
in approving any matters in my official capacity pertaining to this property and these
persons.
2. I request that the General Manager alert the Alternate District Engineer that he is to provide
all engineering approvals on behalf of the District with respect to these persons or that
property.
3. That the Alternate District Engineer shall report directly to the General Manager and
submit his bills for services directly to the General Manager.
4. That if any plans are required to be approved, that those shall show my seal and signature
as private engineer of record, and the Alternate District Engineer shall provide his approval
by signing as Alternate District Engineer. That these separate approvals shall be given on
the same page and in a manner that clearly shows the separate capacities of each engineer
in providing their respective approvals.
5. I request that the District Clerk maintain a copy of this Declaration of Conflict of Interest,
Recusal and Referral to Alternate District Engineer as a permanent record of the District
or for as long as required under the District’s record retention schedule.
I understand that this procedure does not allow me to enter into or influence the awarding of
contracts in my official capacity in which I have a financial interest, which is a separate prohibition.
(Gov. Code § 1090.)
If I can provide further information about the identity of my source of income or about the scope
of my assignment, please advise, and I will elaborate as necessary.
Robin Hamers
District Engineer
To: General Manager, Alternate District Engineer
From: District Engineer
Re: Declaration of Conflict of Interest, Recusal and Referral to Alternate District
Engineer: [Description of Property/Project/Clients]
Please be advised that I have been retained to do private engineering work for the property at 3011
Ceylon Road, Costa Mesa, which is owned / developed by Kim McCartney. I have reason to
believe that this project or those persons involved in that project may have the need for District
engineering approvals in the future. I have been retained by Kim McCartney and will be reporting
this relationship as a source of income on my FPPC Statement of Economic Interests Form 700
next year.
Pursuant to state law, District Operations Code Section 3.01.045, and my contract with the District:
1. I hereby notify you of this source of income or other relationship that causes me a conflict
in approving any matters in my official capacity pertaining to this property and these
persons.
2. I request that the General Manager alert the Alternate District Engineer that he is to provide
all engineering approvals on behalf of the District with respect to these persons or that
property.
3. That the Alternate District Engineer shall report directly to the General Manager and
submit his bills for services directly to the General Manager.
4. That if any plans are required to be approved, that those shall show my seal and signature
as private engineer of record, and the Alternate District Engineer shall provide his approval
by signing as Alternate District Engineer. That these separate approvals shall be given on
the same page and in a manner that clearly shows the separate capacities of each engineer
in providing their respective approvals.
5. I request that the District Clerk maintain a copy of this Declaration of Conflict of Interest,
Recusal and Referral to Alternate District Engineer as a permanent record of the District
or for as long as required under the District’s record retention schedule.
I understand that this procedure does not allow me to enter into or influence the awarding of
contracts in my official capacity in which I have a financial interest, which is a separate prohibition.
(Gov. Code § 1090.)
If I can provide further information about the identity of my source of income or about the scope
of my assignment, please advise, and I will elaborate as necessary.
Robin Hamers
District Engineer
Costa Mesa Sanitary District
... an Independent Special District
Cost to Prepare the Administrative Record in the Costa Mesa Sanitary District v.
Regional Water Quality Control Board Litigation
Item Number:15.
Recommendation/Notes:
Recommendation: That the Board of Directors approve paying the administrative record cost
of $7,070.00.
ATTACHMENTS:
Description Type
Cost to Prepare the Administrative Record in the Costa Mesa Sanitary
District v. Regional Water Quality Control Board Litigation Cover Memo
Protecting our community's health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Costa Mesa Sanitary District
….an Independent Special District
Memorandum
To: Board of Directors
From: Alan Burns, District Counsel
Date: August 25, 2016
Subject: Cost to Prepare the Administrative Record in the Costa Mesa Sanitary
District v. Regional Water Quality Control Board Litigation
Summary
This request asks the District to pay the cost to prepare the Administrative Record in
the Costa Mesa Sanitary District v. Regional Water Quality Control Board litigation.
The Board has already authorized this litigation, this request merely asks approval to
pay the cost of the record which is necessary to proceed to trial.
Staff Recommendation
That the Board of Directors approves paying the administrative record cost of
$7,070.00
Analysis
CMSD has challenged the decision of the Regional Water Quality Control Board
(RWQCB) imposing a fine on CMSD arising out of the sanitary sewer overflows at
Irvine Pump Station on August 31, 2013 and from the Indus pipeline on January 1,
2015. To challenge that fine, the District was required to file a Petition for
Administrative Mandamus. The trial in a Petition for Administrative Mandamus is
based on the record produced in a lower tribunal. In this case, the lower tribunal was
the hearing conducted before the RWQCB, which occurred at the Irvine Ranch Water
District (IRWD) headquarters. The record has now been prepared and we have
received an itemized bill for those services (attached).
Although Respondent (RWQCB) is responsible for preserving and creating the record,
the Petitioner (CMSD) is responsible for paying for the cost of preparing the record in
the first instance. If we prevail, we are entitled to be recover our “costs” which include
Board of Directors
August 25, 2016
Page 2 of 2
the cost to prepare the record. Of course, if we do not prevail, we will not recover
those costs.
The cost for the record is $7,070 as shown on the attached invoice. We also ask for
an additional sum to obtain a hard copy, which is what the court wants; however, the
sum is unknown at this time.
Strategic Plan Element Goal
This item complies with Strategic Plan Element 4, Community Outreach &
Communications and Strategic Plan Goal No. 4.1, Conduct community outreach
survey.
Legal Review
District Counsel has prepared this report.
Environmental Review
Preparing an administrative record is an administrative matter and is not a disturbance
of the environment similar to grading or construction and is not a project under CEQA
or the District’s CEQA Guidelines.
Financial Review
Funding for the administrative record cost is not budgeted; however, there is sufficient
money in the current legal budget. This expense would be charged entirely to the
Wastewater Fund.
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet
for the August 25 2016 Board of Directors meeting at District Headquarters and posted
on the District’s website.
Alternative Action
1. Abandon the litigation and dismiss the Petition.
Reviewed by:
Wendy Hooper Davis
Finance Manager
Costa Mesa Sanitary District
... an Independent Special District
CONFERENCE WITH LEGAL COUNSEL-EXISTING LITIGATION
Item Number:16.
Recommendation/Notes:
(Government Code Section 54956.9(d)(1)):
1. Costa Mesa Sanitary District v. Santa Ana Regional Water Quality Control Board (OC Sup
Ct # 30-2016-0084260 CU-CM-CJC)
2. Costa Mesa Sanitary District v. The State of California, acting through its Department of
Transporation (Caltrans) (OC Sup Ct #30-2016-00867168-CU-EI-CXC)
ATTACHMENTS:
Description Type
16 - 2.1 CMSD Complaint vs CalTrans Cover Memo
16 - 2.2 Coversheet Cover Memo
16 - 2.3 Summons Cover Memo
COMPLAINT IN INVERSE CONDEMNATION
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Harper & Burns LLP
attorneys at law - 1 -
Alan R. Burns SBN 70328
HARPER & BURNS LLP
453 South Glassell Street
Orange, California 92866
Telephone (714) 771-7728
Facsimile (714) 744-3350
Attorneys for Plaintiff
Costa Mesa Sanitary District
Exempt from Filing Fees
Government Code § 6103
SUPERIOR COURT OF THE STATE OF CALIFORNIA
IN AND FOR THE COUNTY OF ORANGE
CENTRAL JUSTICE CENTER
Plaintiff, the Costa Mesa Sanitary District, alleges as follows:
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COSTA MESA SANITARY DISTRICT, a
California Sanitary District
Plaintiff,
v.
THE STATE OF CALIFORNIA, acting through
its Department of Transportation (Caltrans)
Defendant.
Case No.:
COMPLAINT IN INVERSE CONDEMNATION
COMPLAINT IN INVERSE CONDEMNATION
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attorneys at law - 2 -
1. DEFENDANT is the State of California
2. At the time of DEFENDANT’s acts complained of herein, PLAINTIFF was the
owner of a sewer easement and sewer main located in the right of way area along Newport
Avenue in the City of Costa Mesa, near the intersection of Fairview Road.
3. PLAINTIFF operates the sewage collection lines for the City of Costa Mesa and
parts of Newport Beach and the County of Orange. PLAINTIFF is under an obligation to keep its
lines open and flowing so as not to cause a sewer system overflow that causes raw sewage to
escape and create a health hazard and is also under an obligation under federal and state law not
to allow raw sewage to enter the waters of the United States, which includes any discharge into
gutters and storm drains that ultimately flow into the Pacific Ocean. District regularly cleans its
lines to ensure that sewage continues to flow unrestricted so there is not a sewer system
overflow.
4. Sometime in 1992 or thereafter DEFENDANT operating through its Department of
Transportation (Caltrans) undertook a street widening project and pursuant to that undertaking,
hired a contractor to construct the street widening, including relocating street lights and traffic
signal controllers. As part of that project, or as part of another project, DEFENDANT hired a
contractor who installed a street light pole # 003A015 in such a manner that it pierced the
PLAINTIFF’s sewer line at or near 2285 Newport Blvd, post mile 2-854. DEFENDANT’s
contractor never advised the District that it had damaged the PLAINTIFF’s sewer line but instead
fabricated a repair that left the street light base in the PLAINTIFF’s line, and repaired the
damage by placing a smaller diameter pipe inside PLAINTIFF’s line and connecting the two
larger pipe ends to this smaller diameter pipe. This repair effectively reduced the PLAINTIFF’s
COMPLAINT IN INVERSE CONDEMNATION
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attorneys at law - 3 -
required sewer transportation capacity to the smaller pipe size and created a situation that must
be remedied before a sewer system overflow occurs.
5. PLAINTIFF only discovered the pipe damage when its agents inspected the pipe
condition beneath the surface of the street in December of 2015.
6. PLAINTIFF has obtained an estimate of the cost to repair the pipe and it is
estimated to cost about $33,000 for the repairs.
7. As a result of this damage to the PLAINTIFF’s line, PLAINTIFF has been
damaged in an amount that cannot be ascertained but will be proven at trial.
8. PLAINTIFF has not received any compensation for this damage.
9. PLAINTIFF submitted a claim to the Victim Compensation and Government
Claims Board but it rejected said claim on May 19, 2016.
10. PLAINTIFF has incurred and will continue to incur attorney, appraisal, and
engineering fees for the prosecution of this action, which fees are recoverable under the authority
of Code of Civil Procedure Section 1036.
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COMPLAINT IN INVERSE CONDEMNATION
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attorneys at law - 4 -
WHEREFORE, PLAINTIFF pray for judgment against DEFENDANTS as follows:
1. Damages in the amount as proven at trial with interest at the legal rate of interest
from the date of the damage.
2. Litigation expenses
3. Costs of suit; and
4. Other relief as the Court considers proper.
Dated: June 22, 2016
HARPER & BURNS LLP
_________________________________________
Alan R. Burns
Attorneys for Plaintiff
Costa Mesa Sanitary District