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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS STUDY SESSION
MARCH 8, 2016
CALL TO ORDER The Board of Directors of the Costa Mesa
Sanitary District met in study session on
March 8, 2016 at 9:30 A.M. at 628 W. 19th
Street, Costa Mesa, CA 92627.
ROLL CALL DIRECTORS PRESENT: Arthur Perry, Robert Ooten, Arlene Schafer,
James Ferryman
DIRECTORS ABSENT: Micheal Scheafer
STAFF PRESENT: Scott Carroll, General Manager; Robin
Hamers, District Engineer; Noelani
Middenway, District Clerk; Wendy Davis,
Finance Manager; Elizabeth Pham,
Management Analyst II; Gina Terraneo,
Management Analyst I; Ed Roberts, Code
Enforcement Officer.
OTHERS PRESENT: Dean Ruffridge, CR&R; Judith Marquez,
Innovare Environmental; Jim Mosher,
Resident.
PUBLIC COMMENTS
Vice President Perry invited members of the public to address the Board of Directors.
Judith Marquez of Innovare Environmental provided commentary regarding programs
and services she provides and suggested a Supplemental Environmental Project (SEP),
fund similar programs and services in Costa Mesa.
Discussion followed regarding having a SEP presentation at a future study session.
Assistant Secretary Schafer requested to know the District's pending fine from the State
Water Resources Control Board (SWRCB) before discussing the SEP.
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COSTA MESA SANITARY DISTRICT PAGE 2
MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD MARCH 8, 2016
ITEMS OF STUDY
1. Organics Recycling Tonnages — FY2015-16
Recommendation: That the Board of Directors receive and file the report.
Management Analyst II, Elizabeth Pham, provided report details. She noted that
the Organics Recycling tonnage for the month of February 2016 was 609.86 tons.
Director Ferryman requested to know when CR&R's Anaerobic Digestion Facility
will open.
Dean Ruffridge of CR&R shared that the facility will open on April 8, 2016.
2. Code Enforcement Officer Report— February 2016
Recommendation: That the Board of Directors receive and file the report.
Code Enforcement Officer, Ed Roberts, presented report details. He noted that
there were 9 scavenging investigations and 70 cases of trash container
enforcement during the month of February 2016.
Scott Carroll, General Manager, added that since the development of the
"GoCMSD" public reporting application, the number of reported issues has
increased drastically. He then provided a brief overview of the reporting and case
resolution process.
Vice President Perry noted that the District was awarded Collection System of the
Year(0-249 miles) for 2015 by California Water Environment Association (CWEA).
Secretary Ooten shared that he was present for the announcement of the award.
3. Cleaning Automated Refuse/Organics Carts
Recommendation: That the Board of Directors give staff direction.
Scott Carroll, General Manager, presented three options for residents who wish to
clean their organics recycling carts: hosing off the cart over a lawn, requesting the
cart to be replaced with a clean cart by CR&R (if the cart is too dirty to clean), and
hiring a private vendor to clean the cart regularly. Mr. Carroll noted that staff
recommends that residents request their carts to be replaced with a clean cart, as it
is the easiest and most affordable option.
Assistant Secretary Schafer requested to know how often a resident can have an
organics cart replaced.
Dean Ruffridge of CR&R noted that a cart can be replaced no more than once a
year.
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COSTA MESA SANITARY DISTRICT PAGE 3
MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD MARCH 8, 2016
Discussion followed regarding publicizing the use of compostable bags in the
District's upcoming Summer Newsletter.
4. Capital Improvement Projects (CIP) Update
Recommendation: That the Board of Directors receive and file the report.
Scott Carroll, General Manager, provided updates regarding Project#196-C.
District Engineer, Rob Hamers, provided updates regarding each of the following
capital improvement projects: #200-B Harbor Force Main Rehabilitation, #202
Elden Pump Station Piping and Valve Replacement, #310 Indus Sewer and
Manhole Rehabilitation, #311 Manhole Surface Repair Program (Phase II), #312
Aviemore Pump Station Upgrades, #200-C South Coast Plaza Force Main
Rehabilitation, and #101 Westside Pump Station Abandonment. Mr. Hamers
played a brief video demonstrating the process and technology behind horizontal
directional drilling. Lastly, he provided an overview of upcoming capital
improvement projects to be completed in the next five years, including the Victoria
Force Main Rehabilitation, the Wastewater Pipeline Rehabilitation (Grade 5), the
Gisler Force Main Rehabilitation, the Elden Force Main Rehabilitation, the Iowa
Force Main Rehabilitation, the 21st Street Force Main Rehabilitation, and the
Rehabilitation of Brick Manholes.
Discussion followed regarding the $7 million cost associated with Project #101
Westside Pump Station Abandonment.
Jim Mosher, a member of the public, provided commentary regarding the size and
visibility of the generator enclosure built for Project #196-C Generator at 23rd Street
Pump Station. Additionally, he requested to know if the District complied with
appropriate permitting and notification procedures through the City of Newport
Beach.
Mr. Carroll noted that the enclosure was built precisely according to the requests
and requirements of the City of Newport Beach.
Mr. Hamers added that the enclosure was built to be as small as possible within
the City of Newport Beach's requirements. He noted that after construction is
complete, the enclosure will be partially underground, surrounded by landscaping,
and that the structure can be painted.
Discussion followed regarding the intended paint color of the enclosure, coastal
development permits, and public notifications for construction in the public right-of-
way.
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COSTA MESA SANITARY DISTRICT PAGE 4
MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD MARCH 8, 2016
5. Future Study Session Items
Recommendation: That the Board of Directors provide staff with direction
on items to be placed on future study session agendas.
Assistant Secretary Schafer requested a future study session discussion regarding
the Arlington Drive Bioswale project.
Scott Carroll, General Manger, noted that the District is not involved in the
Bioswale project.
Vice President Perry requested a future study session report regarding the findings
of the Policy Review Ad Hoc Committee.
Director Ferryman suggested that the District promote the opening of CR&R's
Anaerobic Digestion Facility and promote tours of the facility.
Secretary Ooten suggested that the Summer Newsletter feature a chart that shows
District's historical solid waste rates and discusses the upcoming rate increase.
Discussion followed regarding placing a SEP update on a future study session
agenda.
ORAL COMMUNICATIONS- None
ADJOURNMENT
There being no further business to come before the Board, Vice President Perry
adjourned the meeting at 10:58 A.M.
Clel)A
Robert Ooten Mi ael Sch:'f: r
Secretary President