Agenda_2016_1_12
Costa Mesa Sanitary District
... an Independent Special District
AGENDA
Michael Scheafer
President
Arthur Perry
Vice President
Robert Ooten
Secretary
Arlene Schafer
Assistant Secretary
James Ferryman
Director
Public Comments. Any member of the public may address the Board. Speakers on
agenda items should identify themselves to the Deputy Clerk before the meeting so that
their input can be provided at the time the item is considered. Speakers on non-agenda
items will be heard under Public Comments. Pursuant to State law, the Board may not
discuss or take action on non-agenda items except under special circumstances.
Speakers must limit their remarks to three minutes or as decided upon by the Presiding
Officer. The Presiding Officer reserves the right to declare any speaker out of order.
Obtaining Agenda Materials: The public is entitled to copies of all documents that are
made part of the agenda packet. If any document or other writing pertaining to an
agenda item is distributed to all or a majority of the Board after the packet is prepared, a
copy of that writing may be obtained at the District offices at 628 W. 19th Street, Costa
Mesa, California. The Deputy Clerk of the District may be contacted at (949) 645-8400.
In Compliance with ADA: Contact Noelani Middenway, (949) 645-8400, 48 hours prior
to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
BOARD OF DIRECTORS STUDY SESSION
628 W. 19TH STREET, COSTA MESA, CA 92627
Tuesday, January 12, 2016
9:30 AM
I.CALL TO ORDER
II.ROLL CALL
(If absences occur, consider whether to deem those absences excused based on
facts presented for the absence - such determination shall be the permission
required by law.)
III.PUBLIC COMMENTS
This time has been set aside for persons in the audience to make comments on
items within the subject matter jurisdiction of the Costa Mesa Sanitary District that
are not listed on this agenda. Members of the public will have the opportunity to
address the Board of Directors about all other items on this agenda at the time
those items are considered.
Under the provisions of the Brown Act, the Board of Directors is prohibited from
taking action on oral requests but may refer the matter to staff or to a subsequent
meeting. The Board of Directors will respond after public comment has been
received. Please state your name. Each speaker will be limited to four (4)
continuous minutes.
IV.ITEMS OF STUDY
1.Organics Recycling Behavioral Study
Recommendation: That the Board of Directors receive the results of the
study.
2.Recycling & Waste Diversion Reports - December 2015
Recommendation: That the Board of Directors receive and file the report.
3.Code Enforcement Officer Report - December 2015
Recommendation: That the Board of Directors receive and file the report.
4.State of the District Ad-Hoc Committee Update - Oral Report
Recommendation: That the Board of Directors receive an oral report from
President Scheafer.
5.Project No. 02-15 Closed Circuit Televising (CCTV) Services Request for
Proposals
Recommendation: That the Board of Directors receive and file the report.
6.290 Paularino Avenue - Building Inspection Report
Recommendation: That the Board of Directors receive the report and provide
direction to staff.
7.Adjourn to Closed Session
A. Conference with Real Property Negotiators
Property: 290 Paularino Avenue, Costa Mesa
Agency Negotiators: Scott Carroll and Jack Faris
Negotiating party (owner): William McFarland
Under Negotiation: Price and terms of payment
8.Reconvene to Open Session
9.Future Study Session Items
Recommendation: That the Board of Directors provide staff with direction on
items to be placed on future study session agendas.
V.ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
VI.ADJOURNMENT
THE NEXT STUDY SESSION OF THE COSTA MESA SANITARY DISTRICT
BOARD OF DIRECTORS WILL BE HELD ON TUESDAY, FEBRUARY 9, 2016 AT
9:30 A.M. IN THE DISTRICTS BOARD ROOM, 628 W. 19TH STREET.
Costa Mesa Sanitary District
... an Independent Special District
Organics Recycling Behavioral Study
Item Number:1.
Recommendation/Notes:
Recommendation: That the Board of Directors receive the results of the study.
ATTACHMENTS:
Description Type
Organics Recycling Behavioral Study Cover Memo
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p
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l
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e
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h
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w
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g
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e
n
d
s
t
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p
a
r
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t
e
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d
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a
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t
e
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t
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u
r
e
:
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%
)
Th
i
n
k
a
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t
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d
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d
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d
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b
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a
s
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n
g
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W
a
t
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r
a
n
d
G
a
s
39
%
Costa Mesa Sanitary District
... an Independent Special District
Recycling & Waste Diversion Reports - December 2015
Item Number:2.
Recommendation/Notes:
Recommendation: That the Board of Directors receive and file the report.
ATTACHMENTS:
Description Type
Recycling & Waste Diversion Reports - December 2015 Cover Memo
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Costa Mesa Sanitary District
... an Independent Special District
Code Enforcement Officer Report - December 2015
Item Number:3.
Recommendation/Notes:
Recommendation: That the Board of Directors receive and file the report.
ATTACHMENTS:
Description Type
Code Enforcement Officer Report - December 2015 Cover Memo
Protecting our community's health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Costa Mesa Sanitary District
….an Independent Special District
Memorandum
To: Board of Directors
Via: Scott Carroll, General Manager
From: Edward Roberts, Code Enforcement Officer
Date: January 12, 2016
Subject: Code Enforcement Officer Report – December 2015
This report summarizes major points for three ordinance enforcement topics covering
scavenging, graffiti, and trash container enforcement. For the month of December, the
CMSD Code Enforcement Officer focused his efforts on patrols in various parts of the
community. The goal was identify and deter instances of scavenging and residential
trash carts left within the public view.
In the month of December we saw a reduced number of complaints filed with CMSD
Code Enforcement staff regarding scavenging activity in the city. As with most
scavenging complaints, the alleged violations take place in the early morning hours. In
order to address resident concerns, the Code Enforcement Officer investigated all
complaints and adjusted his schedule to accommodate requests for early morning or
weekend enforcement. Included below are instances of scavenging that were detected
while the Officer was investigating specific complaints.
Proactive Scavenging Investigations: 14
2005 Arnold Street – While patrolling the 2000 block of Arnold Street, Officer Roberts
contacted a female subject at this location for rummaging through a CMSD trash cart.
The female subject was cooperative and advised that scavenging is a prohibited
activity. The female was sent on her way with a verbal warning after returning all
scavenged items to the CMSD container.
Board of Directors
December 2015
284 Bucknell Road- While patrolling the 200 block of Bucknell Road, Officer Roberts
observed two male subjects, rummaging through numerous CMSD trash carts. The
male subjects were contacted in front of 284 Bucknell Road and advised that
scavenging is a prohibited activity. During the course of the contact, the subjects were
cooperative and agreed to return all scavenged material to a nearby CMSD cart. The
male subjects were advised and sent on their way.
2009 Charle Street – While patrolling the 2000 block of Charle Street, Officer Roberts
observed an elderly female subject rummaging through a CMSD trash cart at 2009
Charle Street. As Officer Roberts drove closer, he also observed that the female had a
vehicle (1990 Toyota Camry, CA. plate #6NWB629) blocking the S/B lanes of Charle
Street and the trunk of the vehicle was filled with recyclable material.
Officer Roberts exited his car and made contact with the elderly female. Officer
Roberts identified himself verbally and visually (displaying credentials) to the elderly
female. The female subject did not speak English and appeared to become agitated
with the contact.
Officer Roberts conveyed that scavenging was a prohibited activity as effectively as
the language barrier would allow. The female subject eventually returned all recyclable
material to the surrounding CMSD trash carts. The female was sent on her way with a
verbal warning.
2338 Cornell Drive- Officer Roberts contacted a female subject at this location for
rummaging through a CMSD trash cart. During the course of the contact, the female
subject was cooperative and was advised that scavenging is a prohibited activity. The
female subject returned recyclable material to a nearby CMSD cart and was sent on
her way without further incident.
675 Governor Street- While patrolling the 600 block of Governor Street, Officer
Roberts observed a male subject, rummaging through a CMSD trash cart. The male
subject was contacted in front of 675 Governor Street and advised that scavenging is
prohibited by CMSD ordinance. The male subject was cooperative and agreed to
return all scavenged material to a nearby CMSD trash cart. The subject was advised
regarding policy and sent on his way.
956 Joann Street- Officer Roberts observed a male subject, rummaging through
numerous CMSD trash carts along the 900 block of Joann Street. The male subject
was contacted in front of 956 Joann Street and advised that scavenging is a prohibited
activity. During the course of the contact, the subject was cooperative and agreed to
return all scavenged material to a nearby CMSD cart. The male subject was advised
and sent on his way.
Board of Directors
December 2015
235 Knox Street- While patrolling the 200 block of Knox Street, Officer Roberts
observed a male subject rummaging through a CMSD trash cart. Officer Roberts
contacted the male subject and advised him that scavenging from CMSD trash carts is
prohibited. The subject was cooperative and stated that he understood policy as
explained to him. The subject left the area without further incident and has not been
seen since this contact.
2387 Orange Avenue – While patrolling the 2300 block of Orange Avenue, Officer
Roberts observed a male subject that had numerous transparent bags filled with what
appeared to be recyclable material. Officer Roberts contacted the male subject in front
of 2387 Orange Avenue and asked him if he was scavenging recyclable material from
CMSD carts. The male subject admitted to scavenging recyclable items from CMSD
carts and stated that the material he had with him had been obtained from CMSD
carts. Officer Roberts directed the subject to return all recyclable item to a nearby cart
and the subject was sent on his way with a verbal admonishment.
1935 Pomona Avenue- While patrolling the 1900 block of Pomona Avenue, Officer
Roberts observed a female subject rummaging through a CMSD trash cart. Officer
Roberts contacted the female subject and advised her that scavenging from CMSD
trash carts is prohibited. The subject was cooperative and stated that she understood
policy as explained. The subject left the area without further incident and she has not
been seen since this contact.
2984 Royal Palm Avenue- While patrolling the 2900 block of Royal Palm Avenue,
Officer Roberts observed a male subject rummaging through numerous CMSD trash
carts. The subject was contacted to the rear of 2984 Royal Palm Avenue and during
the course of the investigation, admitted that he regularly scavenges items from CMSD
carts. The subject was advised that scavenging is a prohibited activity and was
instructed to return all recyclable material to a nearby trash cart. The subject was sent
on his way with a verbal warning.
1980 Wallace Avenue- While patrolling the 1900 block of Wallace Avenue, Officer
Roberts observed two female subjects, rummaging through various CMSD trash carts.
The female subjects were contacted in front of 1980 Wallace Avenue and advised that
scavenging is a prohibited activity. The female subjects were cooperative and agreed
to return all scavenged material to a nearby CMSD trash cart. The female subjects
were advised regarding policy and sent on their way.
Board of Directors
December 2015
2000 Wallace Avenue- Officer Roberts contacted a male and female subject at this
location after observing them rummaging through the interior of a CMSD trash cart.
During the course of the contact, both the male and female subject became
argumentative and verbally abusive and continued to rifle through the interior of the
trash carts. Officer Roberts asked the two subjects to stop rummaging through the
trash carts and they disregarded his repeated requests.
Due to the subject’s failure to comply and argumentative demeanor, Officer Roberts
advised the subjects that he intended to issue them citations for the above listed
violations. At that point, the subjects continued to move items from the CMSD carts to
a nearby car.
Officer Roberts advised the two subjects that the Costa Mesa Police Department
would be notified if they continued to scavenge and the subjects then ceased
rummaging through the interior of the carts. The subjects left the scene without any
further incident.
2382 Westminster Avenue- While patrolling the 2300 block of Westminster Avenue,
Officer Roberts observed a male subject rummaging through several CMSD trash
carts. Officer Roberts contacted the male subject and advised him that scavenging is a
prohibited activity. The male subject was cooperative and stated that he understood
policy as explained to him. The male left the area without further incident and has not
been seen in the area since this contact.
339 E. 19th Street- Officer Roberts contacted a male subject at this location for
rummaging through the interior of a CMSD trash cart. During the course of the contact,
the male subject became belligerent, uncooperative and denied that he was
scavenging. Due to the subject not being in possession of recyclable material and
therefore no crime being established, the contact was discontinued. The male subject
was advised and sent on his way without further incident. The subject has not been
seen in the area since this contact.
END OF SCAVENGING ENFORCEMENT REPORT
Board of Directors
December 2015
Trash Container Enforcement:
In the month of December, there were a few customer complaints reported to the
District Headquarters regarding trash carts in public view. The following is a list of
locations where trash cart violations were found and addressed by the Courtesy Notice
process or in person contact.
Total Cases: 64
The following locations received First Warnings:
(2) Avocado Street-Storage of carts in public view
(3) Baker Street - Storage of carts in public view.
(1) W. Bay Street - Storage of carts in public view.
(3) Charle Street - Storage of carts in public view.
(1) Colgate Drive-Storage of carts in public view
(2) College Avenue-Storage of carts in public view
(3) Elden Avenue - Storage of carts in public view.
(1) Fordham Drive - Storage of cart in public view.
(2) Fullerton Avenue- Storage of carts in public view.
(3) Governor Street- Storage of carts in public view.
(4) Hamilton Street - Storage of carts in public view
(3) Joann Avenue - Storage of carts in public view.
(2) Maple Street - Storage of carts in public view.
(2) Miner Street-Storage of carts in public view.
(1) Molokai Place - Storage of carts in public view.
(2) New Hampshire Street - Storage of carts in public view.
Board of Directors
December 2015
(3) Orange Avenue-Storage of carts in public view
(2) Pomona Avenue - Storage of carts in public view.
(1) Puente Avenue - Storage of carts in public view.
(1) Raleigh Street- Storage of carts in public view.
(1) Rutgers Drive- Storage of carts in public view.
(3) Santa Ana Avenue- Storage of carts in public view.
(2) Senate Street - Storage of carts in public view.
(2) Shalimar Avenue - Storage of carts in public view.
(2) Virginia Place - Storage of carts in public view.
(3) Wallace Avenue - Storage of carts in public view.
(2) Walnut Place - Storage of carts in public view.
(3) Wilson Street - Storage of carts in public view.
(1) 16th Street - Storage of carts in public view.
(3) 23rd Street - Storage of carts in public view
END OF TRASH CONTAINER ENFORCEMENT REPORT
No cases of graffiti on a trash carts were opened in the month of December.
Costa Mesa Sanitary District
Scavenging Report – December 2015
Locations:
2005 Arnold St.
284 Bucknell Rd.
2009 Charlie St.
2338 Cornell Dr.
675 Governor St.
956 Joann St.
235 Knox St.
2387 Orange Ave.
1935 Pomona Ave.
2984 Royal Palm Ave.
1980 Wallace Ave.
2000 Wallace Ave.
2382 Westminster
339 E. 19th St.
Costa Mesa Sanitary District
... an Independent Special District
Project No. 02-15 Closed Circuit Televising (CCTV) Services Request for Proposals
Item Number:5.
Recommendation/Notes:
Recommendation: That the Board of Directors receive and file the report.
ATTACHMENTS:
Description Type
Project No. 02-15 Closed Circuit Televising (CCTV) Services Request
for Proposals Cover Memo
Protecting our community's health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Costa Mesa Sanitary District
….an Independent Special District
Memorandum
To: Board of Directors
From: Scott Carroll, General Manager
Date: January 12, 2016
Subject: Project No. 02-15 Closed Circuit Televising (CCTV) Services Request for
Proposals
Summary
Closed circuit television (CCTV) allows District staff to evaluate the condition of
wastewater pipes and can help determine when rehabilitation of said pipes are needed
before failure occurs. 2006 through 2009 was the last time the District CCTV the entire
wastewater system.
Staff Recommendation
That the Board of Directors receive and file the report.
Analysis
The 2006-2009 CCTV allowed staff to identify 255 Grade 5 pipe sections, which
means imminent failure by the National Association of Sewer Service Companies
(NASSCO), an industry standard for assessing underground infrastructure. All 255
Grade 5 pipe sections have been successfully rehabilitated.
The 2006-2009 CCTV also identified 1,600 Grade 4 pipe sections, which means a
significant defect has been detected. It’s now time to CCTV the entire system again to
determine how many of the Grade 4 sections are now Grade 5 so staff can take
immediate action before pipe failure.
Staff prepared a request for proposal document to CCTV the District’s entire
wastewater system and requested qualified vendors to submit their proposal by
December 21, 2015. Staff requested proposals to CCTV the entire system in one, two
and three years.
Board of Directors
January 12, 2016
Page 2 of 3
Staff received four proposals, which are identified below.
1-Year 2-Years 3-Years
Professional Pipe Services $625,553.28 $625,553.28 $625,553.28
Houston & Harris PCS, Inc. $817,852.99 Non-responsive Non-responsive
Nor-Cal Pipeline Services $868,824.00 $868,824.00 $868,824.00
National Plant Services, Inc. $973,082.88 $949,914.24 $984,667.20
Houston & Harris PCS miscalculated their proposal for years two and three and so
staff deemed the two cost proposals as non-responsive.
After evaluating all the proposals the preliminary “best value” proposal is from
Professional Pipe Services. On Wednesday, January 13th staff will be interviewing
officials from Professional Pipe Services to further evaluate their qualifications and
experience. According to Professional Pipe Services proposal, they have a fleet of 45
CCTV trucks in Southern California and they are ready to begin work in February
2016. All of their technicians are certified from NASSCO’s Pipeline Assessment &
Certification Program (PACP) and they use the latest pipeline inspection software
(Wincan or Pipelogix) with PACP coding. They are currently televising 500 miles of
wastewater pipeline for the City of Los Angeles and they recently completed CCTV
inspection of 250 miles of wastewater lines for Los Angeles County Sanitation District.
The company is headquartered in the City of Mission Viejo.
Strategic Plan Element & Goal
This item complies with Strategic Element No.1, Sewer Infrastructure and Strategic
Goal No. 1.5, Sewer Line Cleaning and CCTV Program.
Legal Review
Not applicable at this time.
Environmental Review
The proposed CCTV program is categorically exempt under the California
Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.)
under Section 15309 Inspections as a “Class 9” activity described as: Class 9
consists of activities limited entirely to inspections, to check for performance of
an operation, or quality, health, or safety of a project, including related activities
such as inspection for possible mislabeling, misrepresentation, or adulteration
of products
Financial Review
Staff is recommending this program be completed in two years, which will cost the
District $312,776.64 annually. Currently, there is $70,000 budgeted for this program
in the FY 2015-16 and FY 2016-17 Budgets, so an additional $242,776.64 for each
fiscal year will have to be appropriated from the Facilities Revolving Fund which has
approximately $570,000.
Board of Directors
January 12, 2016
Page 3 of 3
Public Notice Process
Copies of this report are on file and will be included with the complete agenda packet
for the January 12, 2016 Board of Directors study session meeting at District
Headquarters and posted on the District’s website.
Reviewed by:
Wendy Hooper Davis
Finance Manager
Costa Mesa Sanitary District
... an Independent Special District
290 Paularino Avenue - Building Inspection Report
Item Number:6.
Recommendation/Notes:
Recommendation: That the Board of Directors receive the report and provide direction to
staff.
ATTACHMENTS:
Description Type
290 Paularino Avenue - Building Inspection Report Cover Memo