Agenda_2015_10_13
Costa Mesa Sanitary District
... an Independent Special District
AGENDA
Michael Scheafer
President
Arthur Perry
Vice President
Robert Ooten
Secretary
Arlene Schafer
Assistant Secretary
James Ferryman
Director
Public Comments. Any member of the public may address the Board. Speakers on
agenda items should identify themselves to the Deputy Clerk before the meeting so that
their input can be provided at the time the item is considered. Speakers on non-agenda
items will be heard under Public Comments. Pursuant to State law, the Board may not
discuss or take action on non-agenda items except under special circumstances.
Speakers must limit their remarks to three minutes or as decided upon by the Presiding
Officer. The Presiding Officer reserves the right to declare any speaker out of order.
Obtaining Agenda Materials: The public is entitled to copies of all documents that are
made part of the agenda packet. If any document or other writing pertaining to an
agenda item is distributed to all or a majority of the Board after the packet is prepared, a
copy of that writing may be obtained at the District offices at 628 W. 19th Street, Costa
Mesa, California. The Deputy Clerk of the District may be contacted at (949) 645-8400.
In Compliance with ADA: Contact Noelani Middenway, (949) 645-8400, 48 hours
prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II).
BOARD OF DIRECTORS STUDY SESSION
628 W. 19TH STREET, COSTA MESA 92627
Tuesday, October 13, 2015
9:30 AM
I.CALL TO ORDER
II.ROLL CALL
(If absences occur, consider whether to deem those absences excused based on
facts presented for the absence - such determination shall be the permission
required by law.)
III.PUBLIC COMMENTS
This time has been set aside for persons in the audience to make comments on
items within the subject matter jurisdiction of the Costa Mesa Sanitary District that
are not listed on this agenda. Members of the public will have the opportunity to
address the Board of Directors about all other items on this agenda at the time
those items are considered.
Under the provisions of the Brown Act, the Board of Directors is prohibited from
taking action on oral requests but may refer the matter to staff or to a subsequent
meeting. The Board of Directors will respond after public comment has been
received. Please state your name. Each speaker will be limited to four (4)
continuous minutes.
IV.ITEMS OF STUDY
1.Recycling & Waste Diversion Reports - September 2015
Recommendation: That the Board of Directors receive and file the report.
2.Code Enforcement Officer Report - September 2015
Recommendation: That the Board of Directors receive and file the report.
3.Organics Ad Hoc Committee Update - Oral Report
Recommendation: That the Board of Directors receive an oral report from
President Scheafer.
4.Organics Behavioral Study Update
Recommendation: That the Board of Directors receive an update on the
organics behavioral study conducted by Sally Geislar, Doctoral Candidate,
School of Social Ecology at UC Irvine.
5.New Signage for CR&R Trucks - Oral Report
Recommendation: That the Board of Directors receive and oral report from
Dean Ruffridge, Senior Vice President of CR&R.
6.Tri-State Seminar - Oral Report
Recommendation: That the Board of Directors receive an oral report from
Steve Cano, Wastewater Maintenance Superintendent, regarding his
attendance at the Tri-State Seminar in Las Vegas, Nevada.
7.Socrata Open Performance
Recommendation: That the Board of Directors:
1. Receive a demonstration from staff about a new program to measure
performance.
2. Give staff direction to proceed with the program and report back on
October 22, 2015 with the appropriation of $19,800 to continue said program
on an annual basis.
8.Hotspot Program
Recommendation: That the Board of Directors receive the plan identified in
the staff report to reduce hotspots to less than 30 locations and identify a
feasible number of permanent hotspots.
9.Future Study Session Items
Recommendation: That the Board of Directors provide staff with direction on
items to be placed on future study session agendas.
V.ORAL COMMUNICATIONS AND DIRECTOR COMMENTS
VI.ADJOURNMENT
THE NEXT STUDY SESSION OF THE COSTA MESA SANITARY DISTRICT
BOARD OF DIRECTORS WILL BE HELD ON TUESDAY, NOVEMBER 10, 2015
AT 9:30 A.M. IN THE DISTRICTS BOARD ROOM, 628 W. 19TH STREET.
Costa Mesa Sanitary District
... an Independent Special District
Recycling & Waste Diversion Reports - September 2015
Item Number:1.
Recommendation/Notes:
Recommendation: That the Board of Directors receive and file the report.
ATTACHMENTS:
Description Type
Recycling & Waste Diversion Reports - September 2015 Cover Memo
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Costa Mesa Sanitary District
... an Independent Special District
Code Enforcement Officer Report - September 2015
Item Number:2.
Recommendation/Notes:
Recommendation: That the Board of Directors receive and file the report.
ATTACHMENTS:
Description Type
Code Enforcement Officer Report - September 2015 Cover Memo
Protecting our community's health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Costa Mesa Sanitary District
….an Independent Special District
Memorandum
To: Board of Directors
Via: Scott Carroll, General Manager
From: Edward Roberts, Code Enforcement Officer
Date: October 13, 2015
Subject: Code Enforcement Officer Report – September 2015
This report summarizes major points for three ordinance enforcement topics covering
scavenging, graffiti, and trash container enforcement. For the month of September, the
CMSD Code Enforcement Officer focused his efforts on patrols in various parts of the
community. The goal was to identify and deter instances of scavenging and residential
trash carts left within the public view.
In the month of September, we saw a reduced number of complaints filed with CMSD
Code Enforcement staff regarding scavenging activity in the city. As with most
scavenging complaints, the alleged violations take place in the early morning hours. In
order to address resident concerns, the Code Enforcement Officer investigated all
complaints and adjusted his schedule to accommodate requests for early morning or
weekend enforcement. Included below are instances of scavenging that were detected
while the Officer was investigating specific complaints.
Proactive Scavenging Investigations:
2225 Anaheim Avenue- Officer Roberts contacted a male subject at this location for
rummaging through a CMSD trash cart. During the course of the contact, the male
subject was cooperative and was advised that scavenging is prohibited by ordinance.
The subject returned all recyclable material to a nearby CMSD cart and was sent on
his way with a verbal admonishment.
630 Center Street – While patrolling the 600 block of Center Street, Officer Roberts
contacted a male subject while he was rummaging through a CMSD trash cart. The
male subject was cooperative in his demeanor. During the contact, Officer Roberts
Board of Directors
September 2015
advised the subject that scavenging is a prohibited activity and requested that the
subject return all material to a nearby CMSD cart. The male complied and was sent on
his way with a verbal warning.
691 Governor Street- While patrolling the 600 block of Governor Street, Officer
Roberts observed a male subject rummaging through a CMSD trash cart. The subject
was contacted and admitted that he has scavenged items from CMSD carts in the
past. The subject was advised that scavenging is a prohibited activity and was
instructed to return all recyclable material to a nearby trash cart. The subject was sent
on his way with a verbal warning.
231 Magnolia Street – While patrolling the 200 block of Magnolia Street, Officer
Roberts observed a male subject with numerous trash bags in his hands. Officer
Roberts contacted the male subject in front of 231 Magnolia Street and asked him if he
had been scavenging recyclable material from CMSD carts. The male subject admitted
to having removing recyclable items from CMSD carts earlier in the day. Officer
Roberts advised the male that he conducts regular scavenging enforcement in the
area and if observed scavenging, he will be subject to citation. The male stated that he
understood and was sent on his way.
2186 Meyer Place- While patrolling the 2100 block of Meyer Place, Officer Roberts
observed a female rummaging through a CMSD trash cart. Officer Roberts contacted
the female and advised her that scavenging through CMSD carts is prohibited activity.
The female subject stated that she understood policy and left the area without further
incident. The female subject has not been seen in the area since this contact.
683 W. Wilson Street- Officer Roberts observed a male subject, rummaging through
numerous CMSD trash carts along the 600 block of Wilson Street. The male subject
was stopped and contacted in front of 683 W. Wilson Street. During the course of the
contact, the male subject was advised that scavenging is a prohibited activity. The
male subject was cooperative and returned all scavenged items to a nearby CMSD
cart. The male subject was advised and sent on his way.
679 W. 18th Street- In the course of investigating a complaint filed through the CMSD
Board of Directors office, Officer Roberts was on the property situated at 679 W. 18th
Street. During the course of his investigation, Officer Roberts observed a male walk to
a trash cart located on the driveway and begin to rummage through it. The subject was
contacted and advised regarding scavenging. All items that the male subject admitted
to having removed from CMSD carts were returned to a neighboring CMSD trash cart.
END OF SCAVENGING ENFORCEMENT REPORT
Board of Directors
September 2015
Trash Container Enforcement:
In the month of September, there were a few customer complaints reported to the
District Headquarters regarding trash carts in public view. The following is a list of
locations where trash cart violations were found and addressed by the Courtesy Notice
process.
Total Cases: 65
The following locations received Warning Notices:
(1) Albatross Drive-Storage of carts in public view
(2) Avalon Street - Storage of carts in public view.
(2) Avocado Street-Storage of carts in public view
(1) Babb Street - Storage of carts in public view.
(5) Baker Street - Storage of carts in public view.
(1) Broadway Avenue-Storage of carts in public view
(1) Bucknell Avenue-Storage of carts in public view
(2) Capital Street - Storage of carts in public view.
(1) Cecil Place-Storage of carts in public view.
(2) College Avenue-Storage of carts in public view.
(1) Colorado Avenue-Storage of carts in public view
(1) Del Mar Avenue-Storage of carts in public view.
(1) Elden Avenue - Storage of carts in public view.
(2) Fordham Drive - Storage of cart in public view.
(2) Fullerton Avenue- Storage of carts in public view.
(2) Governor Street- Storage of carts in public view.
(3) Hamilton Street - Storage of carts in public view.
(1) Indiana Avenue-Storage of carts in public view
Board of Directors
September 2015
(1) Lansing Lane-Storage of carts in public view
(3) Maple Street - Storage of carts in public view.
(1) Missouri Street-Storage of carts in public view.
(3) Pomona Avenue - Storage of carts in public view.
(1) Ralcam Place- Storage of carts in public view.
(2) Rutgers Drive- Storage of carts in public view.
(3) Santa Ana Avenue- Storage of carts in public view.
(2) Senate Street - Storage of carts in public view.
(1) Valencia Street-Storage of carts in public view
(2) Wallace Avenue - Storage of carts in public view.
(1) Westminster Avenue- Storage of carts in public view.
(3) Wilson Street - Storage of carts in public view.
(1) 16th Place- Storage of carts in public view
(2) 16th Street - Storage of carts in public view.
(1) 17th Street-Storage of carts in public view
(2) 18th Street - Storage of carts in public view.
(3) 19th Street - Storage of carts in public view.
(2) 22rd Street - Storage of carts in public view
END OF TRASH CONTAINER ENFORCEMENT REPORT
No cases of graffiti on a trash carts were opened in the month of September.
Costa Mesa Sanitary District
Scavenging Report – September 2015
Locations:
2225 Anaheim Ave
630 Center St
691 Governor St
231 Magnolia St
2186 Meyer Pl
683 W. Wilson St
679 W. 18th St
Costa Mesa Sanitary District
... an Independent Special District
Organics Behavioral Study Update
Item Number:4.
Recommendation/Notes:
Recommendation: That the Board of Directors receive an update on the organics behavioral
study conducted by Sally Geislar, Doctoral Candidate, School of Social Ecology at UC Irvine.
ATTACHMENTS:
Description Type
Organics Behavioral Study Update Cover Memo
Food Waste for Fuel:
Understanding and improving household
organic waste separation behavior
=A Progress Report=
CMSD Study Session Oct 2015
Sally Geislar
Doctoral Candidate
Planning, Policy, & Design
University of California, Irvine
CMSD Study Session: Oct 2015
•Refresher on study design
•Progress of the study
•Preliminary results
•Update on Awards and Budget
•Next Steps
Study Objectives
•Part A: Understand how households are
responding to CMSD Curbside Organics
Program
•Part B: Test new tools to improve food scrap
separation behavior
Study Design: Phase A
Total Study
Population
(1,035)
Recruitment
Survey
O1 X1 O2
CMSD Organics
Recycling Program
Post-Program
Survey
June July Aug Sept Oct Nov Dec
Study Design: Phase B
June July Aug Sept Oct Nov Dec
Total Study
Population
(1,035)
Same as the
Post-
Program
Survey from
Phase 1
O2
X-2 O3
O3
Pre-Intervention
Survey
Post-Intervention
Survey
Norm
Communication
Random
Assignment
Preliminary Results:
Recruitment Survey Who responded?
Residents: 1,079
Response Rate: 15%
Female: 68%
Study
Population
Costa
Mesa
White 79% 69%
Black 1% 2%
Native 0% 0.6%
Asian 6% 8%
Pacific Islander 0% 0.5%
Hispanic or Latino 7% 36%
Preliminary Results:
Recruitment Survey Baseline Behaviors
Already Composting 21%
Compost Bin 78%
Vermicompost 3%
Take to Friend or Family 8%
Lived Elsewhere with Composting 24%
Intends to Separate Food Waste 72%
(Not Sure: 17%)
Think about Household Food Waste 75%
Concerned about Food Waste Because:
Wastes Money 74%
It is Wrong 77%
Wastes Water and Gas 39%
Preliminary Results:
Recruitment Survey Baseline Concerns
HIGH
LOW
MED
Time
(20%) Curb Space
(19%)
Household
Cooperation
(20%)
Lack Knowledge
(33%)
Kitchen Space
(44%)
Award Update
Line
1 Original Budget Total 29,900$
2 Received Haynes Foundation Fellowship 20,000$
3 Unmet Project Costs 7,180$
4 (See Exhibit A Page 15: Appendix 1)
5 Remainder After Haynes Fellowship Applied to Unmet Costs 12,820$
6 50% of Award Remainder Replaces CMSD Funding 6,410$
7 Per Agreement Section 5(d):
8 Updated CMSD Budget Total 23,490$
(Line 1) -(Line 6)
External Award Reduces Costs to CMSD
Next Steps
•Part B Testing New Tools
to Improve Participation:
Oct-Nov
•Launch Website: Oct
•Final Survey: Dec
•Final Report to CMSD
Board of Directors: Jan
Thank you
Questions?
Costa Mesa Sanitary District
... an Independent Special District
Hotspot Program
Item Number:8.
Recommendation/Notes:
Recommendation: That the Board of Directors receive the plan identified in the staff report
to reduce hotspots to less than 30 locations and identify a feasible number of permanent
hotspots.
ATTACHMENTS:
Description Type
Hotspot Program Cover Memo
Costa Mesa Sanitary District
…an Independent Special District
Protecting our community’s health and the environment by providing solid waste and sewer collection services.
www.cmsdca.gov
Memorandum
To: Board of Directors
From: Scott Carroll, General Manager
Date: October 13, 2015
Subject: Hotspot Program
Summary
Sewer hotspots are line segments that require higher cleaning frequencies (more than once
a year) due to large grease accumulation, structural defects, and/or root intrusion. On April
15, 2014 staff gave an overview of the program to the Board of Directors and indicated that
in the beginning of 2011, the District had 95 hotspot locations. As of April 15, 2014, the
District successfully reduced the number of hotspot locations to 41. As of today staff is
pleased to report that there are 34 hotspot locations due to recent relining and/or repairing
sewer segments.
Staff Recommendation
That the Board of Directors receive the plan identified in the staff report to reduce hotspots
to less than 30 locations and identify a feasible number of permanent hotspots.
Analysis
Strategic Goal No. 1.3 is to “Reduce Hot Spot locations to less than 30”. In addition, the
Board assigned the following performance goal to the general manager.
Develop a plan to reduce hotspots to less than 30 locations and identify a feasible
number of permanent hotspots. This goal must be achieved by January 1, 2016.
Every quarter (once every three months), District staff and consultant EEC Environmental
analyze the causes for labeling line segments as hot spots and then the group will determine
a course of action to remedy line segments and remove them from the hot spot list. Sample
courses of action include installing cured-in-place short liners and top hats and full length
liners to eliminate root intrusion, repairing line segments and replacing pipes that have sags
and source control (fats, oil and grease).
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October 13, 2015
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The 34 hot spot locations are broken down into the following categories along with the
number of locations for each category:
Grease 19
Structural 2
Structural w/ grease 8
Roots 4
Grease & Roots 1
The following is the proposed plan to reduce the hotspots to less than 30 locations.
Roots
Many sanitary agencies use foaming root control chemicals as a method to eliminate and
control the growth of roots in sewer lines. Staff came across a study performed by the City
of San Mateo that looked at the most effective and least toxic product to use in sanitary
sewer systems. City staff determined there are only three root control products that are
registered by the U.S. Environmental Protection Agency (EPA) and the State of California
EPA (CAEPA). The City performed an evaluation that provides a comparison of the three
products with an overview of the products’ effectiveness in eliminating and controlling roots,
potential health risks and negative impacts to wastewater treatment plant processes.
Attachment A is a copy of the City’s evaluation and findings.
The City found that Razorooter II is the most effective and least toxic product for sanitary
sewer systems; however, this product is patented and the manufacturer, Duke’s Root
Control, Inc., limits anyone from using their product. District staff are not licensed to apply
herbicides and for safety reasons staff prefers having an experienced and licensed
contractor perform these duties.
Staff has met with Duke representatives to discuss their application and safety procedures.
Staff will be scheduling days when Duke can apply Razorooter II at the five hotspot locations
that are infested with roots. If this product proves to be effective then four out of five
locations will be removed from the hotspot list. The fifth location is the Indus line, which is
scheduled to be relined in the spring 2016. When Indus is relined, this location will be
removed from the list.
Grease
Of the 19 hotspot locations, nine of them have a nine month frequency, which means these
locations are cleaned once every nine months. During our quarterly meetings, the cleaning
crew will describe to the committee what they are pulling out of the line. If they are observing
light grit and grease the cleaning frequency will continue for one more cycle. If the cleaning
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October 13, 2015
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crew continues to pull out light grit and grease the frequency will be adjusted to cleaning
once every twelve months. For instance, HS 66 (Newport at 20th) and HS 73 (Pomona at
Joann) is experiencing light grit and grease. The next cleaning cycle is March 2016. If the
cleaning crew finds light grit and grease, the two locations will be moved to the annual
cleaning cycle. Other locations that are due for their next nine month cleaning cycle are as
follows:
HS 49 (Coolidge and Paularino);
HS 68 (Fairfax alley near 19th & Harbor);
HS 92 (Esther at Irvine);
HS 14 (Harbor and Newport);
HS 63 (Center and Placentia);
HS 67 (Harbor and Victoria).
These locations are scheduled to be cleaned in the next two and half months. If the locations
above continue to have light grit and grease again staff will adjust the cleaning frequency to
the annual frequency and remove these locations from the list, which will reduce the total
hotspot locations to 28 thus, achieving Strategic Goal No. 1.3.
Source control methods are proving to be very effective to reducing grease in the sewer
system. EEC will randomly visit restaurants to inspect their grease interceptor (GI) cleaning
log and best management practices. On June 9, 2015, EEC gave a presentation to the
Board that illustrated the effectiveness of source control methods. The last grease related
sanitary sewer overflow (SSO) occurred in Fiscal Year 2012-13. However, some locations
are hotspots because the restaurant(s) nearby do not have grease interceptors. When the
FOG Program was implemented in 2006, the District did not mandate existing restaurants
to install grease interceptors or traps. The FOG Program was revised in 2010 that require
newly constructed or remodeled restaurants install grease interceptors and the Board may
now order restaurants install GI’s if there is an imminent danger of future spills caused by
grease.
Requiring newly constructed or remodeled restaurants to install grease interceptors will help
reduce the number of hotspots. For instance, Scott’s Seafood is planning to add 2,000
square feet of outdoor dining area and modifying the architectural look of the restaurant.
Staff and EEC are working with the architect to install a grease interceptor. When the GI is
installed staff believes that will help remove HS 46 (Anton Blvd at Bristol) from the list. Also,
the McDonalds restaurant on 19th Street (across from HQ) is planned to be demolished and
constructed with a new drive-through. The new building will have a GI, which will improve
HS 13 (Anaheim and 19th Street), but the restaurants on 19th Street west of Pomona Avenue
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October 13, 2015
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(e.g. Alejandro’s Mexican Food, El Metate Market, Hong Kong Express, La Cocina De
Isabel, El Toro Bravo, Gloria’s Mexican Food, etc.) do not have GIs and staff believe these
restaurants are significant contributors of grease in our sewer system. GIs can cost $8,000
to $20,000, so they are expensive especially for a small family owned restaurant.
The Committee believes an assistance program similar to the Sewer Lateral Assistance
Program, will help install more GIs where they are needed. For instance, the District will
reimburse 50% of the cost to procure and install a GI. If the Board believes this is a good
idea to explore staff will return with a proposed program that includes eligibility requirements,
parameters and funding options.
Structural
Structural hotspots mean there is a severe sag in the line. At some locations the sag is
holding grease. The Committee determined that it is more cost effective to continue with
high frequency cleaning rather than repairing sags. For instance, staff estimates the cost to
clean HS 10 (Puente Ave at Victoria) four times a year is $750. It will cost $105,000 to repair
this line segment. The payback for cleaning versus repairing is 68 years.
Because repairing structural hotspots is cost prohibitive, staff believes these types of
hotspots will be on a permanent high frequency cleaning list. Currently, there are ten
permanent hotspots in which all ten have structural defects.
Strategic Plan Element & Goal
This item complies with Strategic Element 1.0., Sewer Infrastructure and Strategic Goal No.
1.3., Reduce Hot Spot locations to less than 30.
Legal Review
Not applicable
Environmental Review
Repairs or reconstruction of sewer lines to remove hotspots is categorically exempt under
the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et.
seq.) under Section 15301 as a “Class 1” “minor alteration of existing public or private
structures”, as further described in Section (b) as “Existing facilities of both investor and
publicly-owned utilities used to provide …. sewerage …”
Financial Review
The cost to use Razorooter II is still unknown because staff has not met with the
manufacturer yet; however, the District has available funds in the wastewater contingency
budget ($128,280). Cost for a grease interceptor assistance program is unknown until the
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Board gives staff direction to bring back a proposed program. There is adequate funding
in the budget to perform hotspot cleaning.
Public Notice Process
Copies of this report are on file and will be included with the entire agenda packet for the
October 13, 2015 Board of Directors study session at District headquarters and on District’s
website.
Alternative Actions
1. Direct staff to report back with more information.
Reviewed by:
Wendy Davis
Finance Manager
Attachment A: City of San Mateo Evaluation of Chemical Root Control Products