Loading...
Summary & Best Value Evaluation Criteria Architect DesignCOSTA MESA SANITARY DISTRICT Architect Selection Summary Trendzitions has been retained to represent COSTA MESA SANITARY DISTRICT in the selection of an architect for their new facility at 290 Paularino, Costa Mesa. We developed our Request for Proposal (RFP) based on the project requirements and your best value evaluation criteria. We have based our recommendation on your weighted scale for Cost; Ability to provide service; Responsiveness to RFP; Qualifications and experience; References and previous performance; and Timeline for completing the services. We invited a total of 4 companies to participate in the bid process. Robert Thornton Architects, Inc. declined to bid due to their work load. The remaining companies were asked to provide pricing on the scope of work required: Confirm field verifications, produce construction documents including plan check corrections, produce a 16 Division specification book, provide (2) renderings of the lobby and town hall, finish selection, submittal of the drawings to the city, RFI responses, submittal review, weekly meeting attendance, punch list walk. Below we have listed the three companies and their suitability for your project. We conclude with our recommendation. Rengel & Company Architects, Inc. Total Fees: $37,800.00 Contact: Terry Smith Engineered Drawings: $6,890.00 Telephone: 714.505.5335 TOTAL: $54,690.00 Interview Score: Established in 1983, Rengel Company, Architects has provided multi-disciplined architectural services for their clients. They focus on industrial and commercial architecture for both public and private entities. They have worked in the city of Costa Mesa and successfully processed several projects through their building and planning departments. Their references said they are easy to work with, did an excellent job, rarely had issues, have a great attitude and they work well with the contractors and the city building officials. Robert Borders & Associates Total Fees: $56,085.00 Contact: Shelly DiLauro Engineered Drawings: $47,576.00 Telephone: 949.851.1317 TOTAL: $103,661.00 Interview Score: Established in 1967, Robert Borders & Associates has over 30 years of experience with Municipal and public bid projects. They have 3 principals that with different backgrounds to oversee the staff within the disciplines of architecture, design and production. Their staff has over 10 years with the firm. They have completed hundreds of projects ranging in size from 1,000 square feet to 300,000 square feet and budgets as high as $32 million. They recently completed a fast track 5 floor TI project in Costa Mesa and are familiar with the City’s expedited plan check process. Their references praised them for their meticulous attention to detail, being proactive and one said they are an “amazing company”. They can have the drawings completed in the 4 week time frame if there are no changes to the plans and approvals are done promptly. Datum Architects Total Fees: $24,000.00 Contact: Tim Lux Engineered Drawings: $18,000.00 Telephone: 949.581.2255 TOTAL: $42,000.00 Interview Score: Established in 1990, Datum Architects is sole proprietor. 65% of his business is TI work, 30% is manufacturing/warehouse/R&D and 5% is restaurants. He works directly with his clients and has experience with working in the city of Costa Mesa, additionally his office is located at 150 Paularino He is familiar with the city’s expedited plan check process. His references said he was responsive to their needs, service oriented and attentive to detail. He can get the project done in our 4 week schedule. Recommendation: Based on your “Best” Value Evaluation, interviews and review with CMSD staff our recommendation is Rengel+Company Architects, Inc. Rengel+ Co. has over 30 years experience, can meet the project requirements in the time frame required, has more than one architect on staff and offered good pricing for the project. See attached score sheets. Rengel+Company, Architects Inc, 4/29/16 Vendor Selected COSTA MESA SANITARY DISTRICT Date 1 BEST VALUE EVALUATION CRITERIA FINAL ARCHITECTURAL DESIGN AND ENGINEERING SERVICES The following is the weighted scale criteria for evaluating RFPs for selecting a qualified firm for providing architectural design and engineering services for the building at 290 Paularino Avenue. RFPs are due to Trendzitions on Wednesday, April 27, 2016 at 12:00 pm. Cost: Cost will be scored on a scale of 1 to 5, with the high score being a 5. The bidder that has the lowest total cost, as indicated on the Bid Form, will be awarded 5 points as will any other bidder within 15% of the total cost. Bidders not within this range will be scored as follows: 1. 15.1% to 25% above the lowest total cost bidder will receive 4 points. 2. 25.1% to 35% above the lowest total cost bidder will receive 3 points. 3. 35.1% to 45% above the lowest total cost bidder will receive 2 points. 4. 45.1% to 55% above the lowest total cost bidder will receive 1 point. 5. Bidders in excess of 55% above the lowest total cost bidder will receive 0 points. Responsiveness to RFP: This rating will be determined by an evaluation of the consultant’s ability to comply with all the requirements stipulated in the RFP. For instance, does the consultant agrees to meet District requirements and agrees to provide the services outlined in the RFP? Is the proposal clear, concise, well organized and demonstrate both respondent’s qualifications and its ability to follow instructions? Did consultant provide a description of the firm? Did the consultant provide the names of the professional(s) responsible for the project? Qualifications and Experience: This rating will be based on staff’s analysis of the consultant’s qualifications and experience. Does the consultant have at least 7 years’ experience providing architect design and engineering services? How many tenant improvements has the consultant performed? What was the dollar amount for the tenant improvement? Does the consultant have adequate staff support? References/Previous Performance: This rating will be based on staff’s analysis of the consultant’s past performance and type of work performed with other entities. How many tenant improvements did the consultant performed in a year? Did they perform the service within the approved budget amount? Did the consultant provide a list of at least three agencies for references? 2 Ability to Provide Service: This rating will be based on several factors. How busy is the consultant right now? Is the consultant using sub-contractors or all in-house staff? Did the consultant submit a detailed work plan that gives the District the best chance to achieving the goals and objectives described in the RFP? What distinguishes the consultant from other firms? Timeline for Completing the Services: This rating will be based on the delivery time specified by the consultant. The consultant with a delivery time of approximately 4 weeks or less will receive 5 points. Consultants not within this timeline will be scored as follows: 1. 5 weeks will receive 4 points. 2. 6 weeks will receive 3 points. 3. 7 weeks will receive 2 points. 4. 8 weeks will receive 1 point. 5. More than 8 weeks will receive 0 points. Costa Mesa Sanitary District ARCHITECT INTERVIEW & SELECTION KNOWLEDGE TRANSFER PROGRAM “BEST” VALUE EVALUATION FORM Choose weights within listed ranges. Recommend that sum of weights equal 100%. For scoring, enter numbers from 1 through 5, 5 being the best. Totals on each line equals score times weight. MINIMUM CRITERIA WEIGHT Rengel Robert Borders Datum Score Total Score Total Score Total Ability to Provide Service 25% 5 125 5 125 3 75 Qualifications & Experience 15% 5 75 5 75 5 75 Responsiveness to RFP 10% 5 50 5 50 3 30 References/Previous Performance 10% 5 50 5 50 5 50 Timeline for Completing the Services 10% 5 50 4 40 5 50 Cost 30% 3 90 0 0 5 150 440 340 430 Approved: Mary Bradley, Sr Project Manager/Trendzitions ABILITY TO PROVIDE SERVICE: Rengel has the staff to perform the service. I am concerned about Tim being sole proprietor with no back up. QUALIFICATIONS & EXPERIENCE: All were equally experienced. RESPONSIVENESS TO RFP: All RFPs were complete; Rengel & Borders were more complete. Rengel gave a better interview and had examples of his work. REFERENCES/PREVIOUS PERFORMANCE: All had excellent references and had worked on similar size and type projects. TIMELINE FOR COMPLETING THE SERVICES: Only Robert borders had concerns about completing on time. COST: Datum was the lowest price; Rengel next with Robert Borders being over 50% higher. Costa Mesa Sanitary District ARCHITECT INTERVIEW & SELECTION KNOWLEDGE TRANSFER PROGRAM “BEST” VALUE EVALUATION FORM Choose weights within listed ranges. Recommend that sum of weights equal 100%. For scoring, enter numbers from 1 through 5, 5 being the best. Totals on each line equals score times weight. MINIMUM CRITERIA WEIGHT Rengel Robert Borders Datum Score Total Score Total Score Total Ability to Provide Service 25% 5 125 5 125 2 50 Qualifications & Experience 15% 5 75 5 75 2 30 Responsiveness to RFP 10% 5 50 5 50 2 20 References/Previous Performance 10% 5 50 5 50 1 10 Timeline for Completing the Services 10% 5 50 5 50 1 10 Cost 30% 3 90 0 0 5 150 440 350 270 Approved: Wendy Davis, Costa Mesa Sanitary District ABILITY TO PROVIDE SERVICE: I feel that Tim was not sure if he could meet the deadline. QUALIFICATIONS & EXPERIENCE: Tim has a staff of one whereas Terry showed us plans of current projects. RESPONSIVENESS TO RFP: N/A. REFERENCES/PREVIOUS PERFORMANCE: Terry showed us samples, Tim told us about OC Sheriff TIMELINE FOR COMPLETING THE SERVICES: Terry said he could finish a week early. COST: Costa Mesa Sanitary District ARCHITECT INTERVIEW & SELECTION KNOWLEDGE TRANSFER PROGRAM “BEST” VALUE EVALUATION FORM Choose weights within listed ranges. Recommend that sum of weights equal 100%. For scoring, enter numbers from 1 through 5, 5 being the best. Totals on each line equals score times weight. MINIMUM CRITERIA WEIGHT Rengel Robert Borders Datum Score Total Score Total Score Total Ability to Provide Service 25% 5 125 5 125 4 100 Qualifications & Experience 15% 5 75 5 75 4 60 Responsiveness to RFP 10% 5 50 5 50 5 50 References/Previous Performance 10% 5 50 5 50 3 30 Timeline for Completing the Services 10% 5 50 5 50 4 40 Cost 30% 3 90 0 0 5 150 440 350 430 Approved: Noelani Middenway, Costa Mesa Sanitary District ABILITY TO PROVIDE SERVICE: Rengel rated highest and most able to provide timely service with the potential to complete within 3 weeks. QUALIFICATIONS & EXPERIENCE: Rengel noted his support staff of 11 that would be able to provide expertise. RESPONSIVENESS TO RFP: Datum did not provide renderings of current or past projects. REFERENCES/PREVIOUS PERFORMANCE: Rengel has conducted more recent projects in Costa Mesa. TIMELINE FOR COMPLETING THE SERVICES: Rengel could complete the service within, or before, the deadline without hesitation. COST: Datum is the lowest bidder, however, Rengel is recommended for the project based on overall score.