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2015_07_23_board Costa Mesa Sanitary District ... an Independent Special District AGENDA Michael Scheafer President Arthur Perry Vice President Robert Ooten Secretary Arlene Schafer Assistant Secretary James Ferryman Director Public Comments. Any member of the public may address the Board. Speakers on agenda items should identify themselves to the Deputy Clerk before the meeting so that their input can be provided at the time the item is considered. Speakers on non-agenda items will be heard under Public Comments. Pursuant to State law, the Board may not discuss or take action on non-agenda items except under special circumstances. Speakers must limit their remarks to three minutes or as decided upon by the Presiding Officer. The Presiding Officer reserves the right to declare any speaker out of order. Obtaining Agenda Materials: The public is entitled to copies of all documents that are made part of the agenda packet. If any document or other writing pertaining to an agenda item is distributed to all or a majority of the Board after the packet is prepared, a copy of that writing may be obtained at the District offices at 628 W. 19th Street, Costa Mesa, California. The Deputy Clerk of the District may be contacted at (949) 645-8400. In Compliance with ADA: Contact Noelani Middenway, (949) 645-8400, 48 hours prior to meeting if assistance is needed (28 CFR 35.102.35.104 ADA Title II). Regular Meeting - Thursday, July 23, 2015 I. CALL TO ORDER II. PLEDGE OF ALLEGIANCE III. INVOCATION IV. ROLL CALL (If absences occur, consider whether to deem those absences excused based on facts presented for the absence - such determination shall be the permission required by law.) V. Ceremonial Matters and Presentations VI. Announcement of Late Communications NOTE: Unless directed otherwise by the Board of Directors, all actions shall be based on/memorialized by the latest document submitted as a late communication. VII. PUBLIC COMMENTS This time has been set aside for persons in the audience to make comments on items within the subject matter jurisdiction of the Costa Mesa Sanitary District that are not listed on this agenda. Members of the public will have the opportunity to address the Board of Directors about all other items on this agenda at the time those items are considered. Under the provisions of the Brown Act, the Board of Directors is prohibited from taking action on oral requests but may refer the matter to staff or to a subsequent meeting. The Board of Directors will respond after public comment has been received. Please state your name. Each speaker will be limited to four (4) continuous minutes. VIII. CONSENT CALENDAR All matters listed on the consent calendar are considered to be routine and may be acted upon by one motion after public comment has been received. Only Board of Directors may pull an item for discussion. Reading of resolutions is waived and they will be adopted and numbered. Now is the time for those in the audience who wish to speak to items listed on the consent calendar. Each speaker will be limited to four (4) continuous minutes of comment on the consent calendar as a whole. 1. Occupancy Report and Payment to CR&R Environmental Services Recommendation: That the Board of Directors: 1. Accepts the occupancy count as presented using 21,824 as the correct number of active units. 2. Direct staff to prepare a warrant to CR&R Environmental Services in the amount of $194,351.45 to be ratified in the July 2015 warrant list, for June 2015 collection. 2. Contract Payment to CR&R Environmental Services for Recycling & Disposal Services Recommendation: That the Board of Directors approves payment to CR&R Environmental Services for recycling and disposal services for the month of June 2015. 3. Adoption of a Warrant Resolution No. CMSD 2016-01 Approving District Warrant Registers Recommendation: That the Board of Directors adopt Warrant Resolution No. CMSD 2016-01 approving District warrants for the Month of June 2015 in the amount of $852,123.40. 4. Directors' Compensation and Reimbursement of Expenses Recommendation: That the Board of Directors approves Directors’ compensation and reimbursement of expenses for the month of June 2015. 5. Sewer Lateral Assistance Program (SLAP) Update Recommendation: That the Board of Directors approve and file. 6. Investment Report for the Month of May 2015 Recommendation: That the Board of Directors approves the Investment Report for the month of May 2015. ------------------------------- END OF CONSENT CALENDAR------------------------------- IX. PUBLIC HEARINGS X. GENERAL MANAGER 7. Preliminary FY 2014-15 Year-End Budget (4th Quarter Budget Report) Recommendation: That the Board of Directors receive and file the report. 8. Unfunded Other Post-Employment Benefits (OPEB) Recommendation: That the Board of Directors approve a $120,000 appropriation from Retained Earnings towards paying down the District’s California Employers’ Retiree Benefit Trust Fund (CERBT) obligation as of June 30, 2015. 9. Ordinance No. 107 - Adding a Meeting that Qualifies for a Day's Service Compensation Recommendation: That the Board of Directors adopt Ordinance No. 107 that will qualify Newport Mesa Unified School District meetings for a day’s service compensation. XI. ENGINEER'S REPORTS 10. Project Status Report Recommendation: That the Board of Directors receive and file the report. XII. TREASURER'S REPORTS 11. Investment Report for the Month of June 2015 Recommendation: That the Board of Directors approve the investment report for the month of June 2015. XIII. ATTORNEY'S REPORTS XIV. LOCAL MEETINGS In accordance with AB 1234 (Gov. Code 53232.3), a report is required to be given by a Director for any meeting for which expense reimbursement of any kind is provided. Note: For meetings for which the per diem compensation is sought, the Operations Code provides that such compensation is authorized for each day's service rendered as a Director at the request of the Board (not to exceed six days in one month), and certain meetings are specified as being eligible as set forth in District Operations Code 3.01.030. For meetings not so listed, the Board must approve the service for it to be eligible for the per day compensation.) A. Orange County Sanitation District (OCSD) - (Director Ferryman) Recommendation: That the Board of Directors accepts oral report. B. Santa Ana River Flood Protection Agency (SARFPA) - (Vice President Perry) Recommendation: That the Board of Directors accepts oral report. C. Independent Special Districts of Orange County (ISDOC) - (President Scheafer) Recommendation: That the Board of Directors accepts oral report. D. California Special Districts Association (CSDA) - (Assistant Secretary Schafer) Recommendation: That the Board of Directors accepts oral report. E. Special District Risk Management Authority (SDRMA) - (President Scheafer) Recommendation: That the Board of Directors accepts oral report. F. Other Meetings Qualifying for Reimbursement under CMSD Ordinance No. 55, Operations Code Section 3.01.030 Recommendation: That the Board of Directors accepts oral report. XV. OLD BUSINESS XVI. NEW BUSINESS 12. SDRMA Board of Director’s Election Ballot Recommendation: That the Board of Directors authorize President Scheafer to cast the vote on behalf of the District. XVII.ORAL COMMUNICATIONS AND DIRECTOR COMMENTS XVIII.ADJOURN TO CLOSED SESSION 13. Discuss litigation with legal counsel pursuant to Government Code Section 54956.9: (a)In regards to existing/anticipated litigation entitled Costa Mesa Sanitary District – Santa Ana Regional Water Quality Control Board Complaint No. R8-2015-0025. (b)Anticipated litigation – significant exposure to litigation pursuant to Government Code 5456.9 (d)(2),(e)(1) [Number of potential cases: 1] XIX. ADJOURNMENT THE NEXT REGULAR MEETING OF COSTA MESA SANITARY DISTRICT BOARD OF DIRECTORS WILL BE HELD ON AUGUST 27, 2015 AT 5:30 P.M. IN THE DISTRICTS BOARD ROOM, 628 W. 19TH STREET. UPCOMING CMSD AND COMMUNITY EVENTS AND ACTIVITIES • Implementation of Organics Recycling Program – June 22 through August 14, 2015. See when your organics cart will be delivered by visiting www.cmsdca.gov. • Orange County Fair – July 17 through August 16. OC Fair & Event Center located at 88 Fair Drive, Costa Mesa. For additional information, visit www.ocfair.com • Special Olympics World Games – July 25 through August 2, 2015. For event and program schedules, visit www.la2015.org. • Free Door-to-Door Household Hazardous Waste Collection Program for Seniors and Immobile Residents – Contact CR&R Environmental Services at (949) 646-4617 to schedule a free collection. • Sewer Lateral Assistance Program (SLAP) – The SLAP is a financial incentive program to encourage residents to maintain their lateral sewer line. The program will contribute 50% of the resident’s cost up to a maximum of $1,100. For more information visit www.cmsdca.gov or call (949) 645-8400. • Large Item Collection Program – Residents are eligible for three (3) complimentary pick-ups per year. There is a limit of ten items per call or collections can be combined for a total of thirty items per calendar year. For more information visit www.cmsdca.gov or call (949) 646-4617 to schedule an appointment. Costa Mesa Sanitary District ... an Independent Special District Occupancy Report and Payment to CR&R Environmental Services Item Number: 1. Recommendation/Notes: Recommendation: That the Board of Directors: 1. Accepts the occupancy count as presented using 21,824 as the correct number of active units. 2. Direct staff to prepare a warrant to CR&R Environmental Services in the amount of $194,351.45 to be ratified in the July 2015 warrant list, for June 2015 collection. ATTACHMENTS: Description Type June 2015 Occupancy Report Cover Memo Protecting our community's health and the environment by providing solid waste and sewer collection services. www.cmsdca.gov Costa Mesa Sanitary District ….an Independent Special District Memorandum To: Board of Directors Via: Scott Carroll, General Manager From: Javier Ochiqui, Management Analyst Date: July 23, 2015 Subject: OCCUPANCY REPORT AND PAYMENT TO CR&R ENVIRONMENTAL SERVICES Summary The total occupancy count for June 2015 billing is 21,824, with four accounts added since the last billing period. Staff Recommendation Staff recommends the following: 1. The Board of Directors accepts the occupancy count as presented using 21,824 as the correct number of active units. 2. The Board of Directors directs staff to prepare a warrant to CR&R Environmental Services for June 2015 collection based on this occupancy report so long as the contractor fulfills the obligations of the agreement. Said payment in the amount of $194,351.45 to be ratified in the July 2015 warrant list. Calculation based on current rate: 21,824 X $8.9054 = $194,351.45 Costa Mesa Sanitary District Occupancy Report June 2015 Total Accounts 21,824 35 gallon carts 623 60 gallon carts 29047 90 gallon carts 14840 Total Carts 44,510 Cart Delivery Information/Start Standard Service Service Address Date Delivered RESIDENT 3157 LIMERICK LN 6/20/2015 60 GAL BARREL DELIVERY RESIDENT 1986 TUSTIN AVE 6/20/2015 60 GAL BARREL DELIVERY RESIDENT 271 WALNUT 6/19/2015 60 GAL BARREL DELIVERY RESIDENT 2008 ANAHEIM AVE 6/14/2015 60 GAL BARREL DELIVERY Telephone # Costa Mesa Sanitary District ... an Independent Special District Contract Payment to CR&R Environmental Services for Recycling & Disposal Services Item Number: 2. Recommendation/Notes: Recommendation: That the Board of Directors approves payment to CR&R Environmental Services for recycling and disposal services for the month of June 2015. ATTACHMENTS: Description Type 2 - Contract Payment to CR&R Environmental Services for Recycling & Disposal Services Cover Memo Costa Mesa Sanitary District ... an Independent Special District Adoption of a Warrant Resolution No. CMSD 2016-01 Approving District Warrant Registers Item Number: 3. Recommendation/Notes: Recommendation: That the Board of Directors adopt Warrant Resolution No. CMSD 2016- 01 approving District warrants for the Month of June 2015 in the amount of $852,123.40. ATTACHMENTS: Description Type Adoption of a Warrant Resolution No. CMSD 2016-01 Approving District Warrant Registers Cover Memo COSTA MESA SANITARY DISTRICT Warrant Resolution No. CMSD 2016-1 A RESOLUTION OF THE COSTA MESA SANITARY DISTRICT RATIFYING THE PAYMENT OF CERTAIN CLAIMS AND DEMANDS, AND SPECIFYING THE FUNDS OUT OF WHICH THE SAME WERE PAID. THE BOARD OF DIRECTORS OF THE COSTA MESA SANITARY DISTRICT DOES HEREBY ORDER AND RESOLVE AS FOLLOWS: Section 1. That the attached claims and demands totaling $852,123.40 have been audited as required by law and that the same were paid out of respective funds as hereinafter set forth. Section 2. That the Clerk of the District shall certify to the adoption of this Resolution and shall retain a certified copy thereof in his own records. PASSED AND ADOPTED this 23rd day of July 2015. ATTEST: Secretary President STATE OF CALIFORNIA ) COUNTY OF ORANGE ) ss COSTA MESA SANITARY DISTRICT ) I, Scott Carroll, Interim District Clerk of the Costa Mesa Sanitary District, hereby certify that the foregoing Warrant Resolution No. CMSD 2016-1 was duly adopted by the Costa Mesa Sanitary District at a regular meeting held on the 23rd day of July 2015. AYES: NOES: ABSENT: ABSTAIN: IN WITNESS WHEREOF, I have hereunto set my hand and affixed the Seal of the Costa Mesa Sanitary District on this 23rd day of July 2015. District Clerk of the Costa Mesa Sanitary District User: Printed:6/26/2015 - 12:05 PM Checks for Approval Accounts Payable ktran Check Number Check Date Account Name Vendor NameFund Name Void Amount Employment Development Department 0 06/03/2015 Liquid Waste Fund State Withholding Taxes 101.03 Check Total: 101.03 Internal Revenue Service 0 06/03/2015 Liquid Waste Fund Federal Withholding Taxes 455.20 Internal Revenue Service 0 06/03/2015 Liquid Waste Fund FICA - Employee 411.35 Internal Revenue Service 0 06/03/2015 Liquid Waste Fund FICA - Employee 411.35 Internal Revenue Service 0 06/03/2015 Liquid Waste Fund Medicare - Employee 96.20 Internal Revenue Service 0 06/03/2015 Liquid Waste Fund Medicare - Employee 96.20 Check Total: 1,470.30 Cal PERS 0 06/05/2015 Liquid Waste Fund Benefits Admin Costs 201.30 Cal PERS 0 06/05/2015 Liquid Waste Fund Sewer Maint-Benefit Admin 67.10 Cal PERS 0 06/05/2015 Solid Waste Fund Benefits Admin Costs 4.43 Cal PERS 0 06/05/2015 Liquid Waste Fund Benefits Admin Costs 39.87 Cal PERS 0 06/05/2015 Liquid Waste Fund PERS Medical 10,112.95 Check Total: 10,425.65 Internal Revenue Service 0 06/10/2015 Liquid Waste Fund Medicare - Employee 1.47 Internal Revenue Service 0 06/10/2015 Liquid Waste Fund Medicare - Employee 1.47 Check Total: 2.94 Internal Revenue Service 0 06/10/2015 Liquid Waste Fund Federal Withholding Taxes 4,675.15 Internal Revenue Service 0 06/10/2015 Liquid Waste Fund Medicare - Employee 578.54 Internal Revenue Service 0 06/10/2015 Liquid Waste Fund Medicare - Employee 578.54 Check Total: 5,832.23 Employment Development Department 0 06/10/2015 Liquid Waste Fund State Withholding Taxes 1,535.79 Check Total: 1,535.79 Cal Pers Employee Ret System 0 06/10/2015 Liquid Waste Fund PERS Retirement 45.21 Cal Pers Employee Ret System 0 06/10/2015 Liquid Waste Fund PERS Retirement 79.64 Cal Pers Employee Ret System 0 06/10/2015 Liquid Waste Fund PERS Retirement 645.87 AP-Checks for Approval (6/26/2015 - 12:05 PM)Page 1 Check Number Check Date Account Name Vendor NameFund Name Void Amount Cal Pers Employee Ret System 0 06/10/2015 Liquid Waste Fund PERS Retirement 1,947.83 Cal Pers Employee Ret System 0 06/10/2015 Liquid Waste Fund PERS Retirement 3,729.01 Cal Pers Employee Ret System 0 06/10/2015 Liquid Waste Fund PERS Survivor Benefit 11.16 Check Total: 6,458.72 Internal Revenue Service 0 06/24/2015 Liquid Waste Fund Federal Withholding Taxes 5,555.17 Internal Revenue Service 0 06/24/2015 Liquid Waste Fund Medicare - Employee 651.60 Internal Revenue Service 0 06/24/2015 Liquid Waste Fund Medicare - Employee 651.60 Check Total: 6,858.37 Employment Development Department 0 06/24/2015 Liquid Waste Fund State Withholding Taxes 1,871.70 Check Total: 1,871.70 Cal Pers Employee Ret System 0 06/24/2015 Liquid Waste Fund PERS Retirement 645.87 Cal Pers Employee Ret System 0 06/24/2015 Liquid Waste Fund PERS Retirement 79.64 Cal Pers Employee Ret System 0 06/24/2015 Liquid Waste Fund PERS Retirement 3,749.91 Cal Pers Employee Ret System 0 06/24/2015 Liquid Waste Fund PERS - Employer 0.01 Cal Pers Employee Ret System 0 06/24/2015 Liquid Waste Fund PERS Survivor Benefit 12.09 Cal Pers Employee Ret System 0 06/24/2015 Liquid Waste Fund PERS Retirement 1,968.10 Cal Pers Employee Ret System 0 06/24/2015 Liquid Waste Fund PERS Retirement 45.21 Check Total: 6,500.83 Employment Development Department 0 06/30/2015 Liquid Waste Fund State Withholding Taxes 101.03 Check Total: 101.03 Internal Revenue Service 0 06/30/2015 Liquid Waste Fund FICA - Employee 397.65 Internal Revenue Service 0 06/30/2015 Liquid Waste Fund Medicare - Employee 93.00 Internal Revenue Service 0 06/30/2015 Liquid Waste Fund Federal Withholding Taxes 433.10 Internal Revenue Service 0 06/30/2015 Liquid Waste Fund Medicare - Employee 93.00 Internal Revenue Service 0 06/30/2015 Liquid Waste Fund FICA - Employee 397.65 Check Total: 1,414.40 Bank of America 0 06/15/2015 Solid Waste Fund Investment Earnings 427.08 Check Total: 427.08 Environmental Engr & Cont, Inc 13885 06/02/2015 Liquid Waste Fund Sewer Maint-FOG Prog Contract 9,027.66 Check Total: 9,027.66 Southern California Gas Company 13886 06/02/2015 Liquid Waste Fund Sewer Maint-Gas Bldg 24.00 Check Total: 24.00 AP-Checks for Approval (6/26/2015 - 12:05 PM)Page 2 Check Number Check Date Account Name Vendor NameFund Name Void Amount Southern California Gas Company 13887 06/02/2015 Liquid Waste Fund Pump Stn Emerg. Eqpt. #196 7,672.03 Check Total: 7,672.03 Southern California Gas Company 13888 06/02/2015 Liquid Waste Fund Pump Stn Emerg. Eqpt. #196 1,068.49 Check Total: 1,068.49 Golden Bell Products, Inc. 13889 06/02/2015 Liquid Waste Fund Sewer Maint-Material/Supplies 189.00 Check Total: 189.00 Jobs Available 13890 06/02/2015 Solid Waste Fund Medical/Employment Services 27.30 Jobs Available 13890 06/02/2015 Liquid Waste Fund Medical/Employment Services 245.70 Jobs Available 13890 06/02/2015 Liquid Waste Fund Medical/Employment Services 312.00 Check Total: 585.00 Mesa Water District 13891 06/02/2015 Liquid Waste Fund Sewer Maint- Water Pumps 21.50 Mesa Water District 13891 06/02/2015 Liquid Waste Fund Sewer Maint- Water Pumps 28.30 Mesa Water District 13891 06/02/2015 Liquid Waste Fund Sewer Maint- Water Pumps 21.50 Check Total: 71.30 Orange County Sanitation Distr 13892 06/02/2015 Liquid Waste Fund Due to OCSD 73,151.87 Orange County Sanitation Distr 13892 06/02/2015 Liquid Waste Fund OCSD Fees-CMSD Share -3,657.59 Check Total: 69,494.28 O.S.T.S., Inc. 13893 06/02/2015 Solid Waste Fund Staff Development 43.00 O.S.T.S., Inc. 13893 06/02/2015 Liquid Waste Fund Staff Development 387.00 Check Total: 430.00 Purchase Power 13894 06/02/2015 Solid Waste Fund Postage 20.27 Purchase Power 13894 06/02/2015 Liquid Waste Fund Postage 182.41 Check Total: 202.68 Southern California Edison 13895 06/02/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 262.80 Southern California Edison 13895 06/02/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 177.73 Southern California Edison 13895 06/02/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 85.92 Southern California Edison 13895 06/02/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 45.01 Southern California Edison 13895 06/02/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 265.41 Southern California Edison 13895 06/02/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 176.91 Southern California Edison 13895 06/02/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 49.57 Southern California Edison 13895 06/02/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 66.21 Southern California Edison 13895 06/02/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 98.14 Southern California Edison 13895 06/02/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 210.40 Southern California Edison 13895 06/02/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 258.45 AP-Checks for Approval (6/26/2015 - 12:05 PM)Page 3 Check Number Check Date Account Name Vendor NameFund Name Void Amount Southern California Edison 13895 06/02/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 73.90 Southern California Edison 13895 06/02/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 176.56 Southern California Edison 13895 06/02/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 32.19 Southern California Edison 13895 06/02/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 796.04 Southern California Edison 13895 06/02/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 59.59 Southern California Edison 13895 06/02/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 194.45 Southern California Edison 13895 06/02/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 411.69 Check Total: 3,440.97 Spec Dist Risk Mgt Authority 13896 06/02/2015 Solid Waste Fund Cafeteria Plan 49.75 Spec Dist Risk Mgt Authority 13896 06/02/2015 Liquid Waste Fund Cafeteria Plan 46.99 Spec Dist Risk Mgt Authority 13896 06/02/2015 Liquid Waste Fund Swr Maint - Cafeteria Plan 69.10 Spec Dist Risk Mgt Authority 13896 06/02/2015 Liquid Waste Fund Dental Insurance 1,067.01 Spec Dist Risk Mgt Authority 13896 06/02/2015 Solid Waste Fund Cafeteria Plan 97.11 Spec Dist Risk Mgt Authority 13896 06/02/2015 Liquid Waste Fund Cafeteria Plan 99.52 Spec Dist Risk Mgt Authority 13896 06/02/2015 Liquid Waste Fund Swr Maint - Cafeteria Plan 130.80 Spec Dist Risk Mgt Authority 13896 06/02/2015 Solid Waste Fund Benefits Admin Costs 10.70 Spec Dist Risk Mgt Authority 13896 06/02/2015 Liquid Waste Fund Benefits Admin Costs 24.94 Spec Dist Risk Mgt Authority 13896 06/02/2015 Liquid Waste Fund Vision Insurance 214.44 Check Total: 1,810.36 Securitas Security Service USA, Inc. 13897 06/02/2015 Solid Waste Fund Building Maintenance 16.80 Securitas Security Service USA, Inc. 13897 06/02/2015 Liquid Waste Fund Building Maintenance 151.20 Securitas Security Service USA, Inc. 13897 06/02/2015 Solid Waste Fund Building Maintenance 19.20 Securitas Security Service USA, Inc. 13897 06/02/2015 Liquid Waste Fund Building Maintenance 172.80 Check Total: 360.00 TelePacific Communications 13898 06/02/2015 Solid Waste Fund EOC Equipment & Supplies 30.99 TelePacific Communications 13898 06/02/2015 Liquid Waste Fund EOC Equipment & Supplies 278.93 Check Total: 309.92 VantagePoint Transfer Agents 13899 06/02/2015 Liquid Waste Fund Deferred Compensation - 457 2,415.42 VantagePoint Transfer Agents 13899 06/02/2015 Liquid Waste Fund Deferred Compensation - 457 5.00 Check Total: 2,420.42 VantagePoint Transfer Agents 13900 06/02/2015 Liquid Waste Fund Deferred Medical-RHS-Employee 750.90 Check Total: 750.90 AT&T 13902 06/15/2015 Solid Waste Fund Telephone 46.61 AT&T 13902 06/15/2015 Liquid Waste Fund Telephone 419.49 AT&T 13902 06/15/2015 Liquid Waste Fund Sewer Maint-Telephone 147.64 AT&T 13902 06/15/2015 Solid Waste Fund Telephone 8.14 AP-Checks for Approval (6/26/2015 - 12:05 PM)Page 4 Check Number Check Date Account Name Vendor NameFund Name Void Amount AT&T 13902 06/15/2015 Liquid Waste Fund Telephone 73.26 AT&T 13902 06/15/2015 Liquid Waste Fund Sewer Maint-Telephone 41.73 Check Total: 736.87 Bank of America 13903 06/15/2015 Liquid Waste Fund Sewer Maint-Material/Supplies 59.95 Bank of America 13903 06/15/2015 Liquid Waste Fund Sewer Maint-Staff Development 14.66 Bank of America 13903 06/15/2015 Liquid Waste Fund Sewer Maint-Staff Development 19.20 Bank of America 13903 06/15/2015 Liquid Waste Fund Sewer Maint-Material/Supplies 141.37 Bank of America 13903 06/15/2015 Liquid Waste Fund Sewer Maint-Staff Development 440.22 Bank of America 13903 06/15/2015 Liquid Waste Fund Board Development 40.50 Bank of America 13903 06/15/2015 Solid Waste Fund Staff Development 10.97 Bank of America 13903 06/15/2015 Liquid Waste Fund Board Development 31.50 Bank of America 13903 06/15/2015 Solid Waste Fund Board Development 4.50 Bank of America 13903 06/15/2015 Liquid Waste Fund Staff Development 98.78 Bank of America 13903 06/15/2015 Liquid Waste Fund Staff Development 12.60 Bank of America 13903 06/15/2015 Solid Waste Fund Staff Development 1.40 Bank of America 13903 06/15/2015 Solid Waste Fund Board Development 3.50 Bank of America 13903 06/15/2015 Solid Waste Fund Organics Public Info/Ed/Comm 589.35 Bank of America 13903 06/15/2015 Liquid Waste Fund Staff Development 17.97 Bank of America 13903 06/15/2015 Liquid Waste Fund Staff Development 19.60 Bank of America 13903 06/15/2015 Solid Waste Fund Medical/Employment Services 20.00 Bank of America 13903 06/15/2015 Liquid Waste Fund Board Development 35.89 Bank of America 13903 06/15/2015 Liquid Waste Fund Board Development 356.87 Bank of America 13903 06/15/2015 Liquid Waste Fund Board Development 39.19 Bank of America 13903 06/15/2015 Liquid Waste Fund Board Development 389.39 Bank of America 13903 06/15/2015 Solid Waste Fund Board Development 4.28 Bank of America 13903 06/15/2015 Solid Waste Fund Staff Development 1.43 Bank of America 13903 06/15/2015 Solid Waste Fund Organics Public Info/Ed/Comm 637.20 Bank of America 13903 06/15/2015 Liquid Waste Fund Staff Development 25.10 Bank of America 13903 06/15/2015 Solid Waste Fund Staff Development 2.78 Bank of America 13903 06/15/2015 Liquid Waste Fund Board Development 270.00 Bank of America 13903 06/15/2015 Solid Waste Fund Board Development 30.00 Bank of America 13903 06/15/2015 Solid Waste Fund Board Development 3.99 Bank of America 13903 06/15/2015 Solid Waste Fund Staff Development 3.60 Bank of America 13903 06/15/2015 Solid Waste Fund Board Development 39.65 Bank of America 13903 06/15/2015 Liquid Waste Fund Staff Development 32.40 Bank of America 13903 06/15/2015 Liquid Waste Fund Board Development 75.25 Bank of America 13903 06/15/2015 Liquid Waste Fund Staff Development 356.87 Bank of America 13903 06/15/2015 Solid Waste Fund Board Development 8.36 Bank of America 13903 06/15/2015 Liquid Waste Fund Board Development 38.47 Bank of America 13903 06/15/2015 Liquid Waste Fund Staff Development 12.82 Bank of America 13903 06/15/2015 Solid Waste Fund Staff Development 39.65 Bank of America 13903 06/15/2015 Liquid Waste Fund Medical/Employment Services 180.00 AP-Checks for Approval (6/26/2015 - 12:05 PM)Page 5 Check Number Check Date Account Name Vendor NameFund Name Void Amount Bank of America 13903 06/15/2015 Liquid Waste Fund Staff Development 270.00 Bank of America 13903 06/15/2015 Solid Waste Fund Staff Development 1.99 Bank of America 13903 06/15/2015 Solid Waste Fund Board Development 4.30 Bank of America 13903 06/15/2015 Solid Waste Fund Staff Development 30.00 Bank of America 13903 06/15/2015 Solid Waste Fund Staff Development 2.20 Bank of America 13903 06/15/2015 Solid Waste Fund Board Development 43.27 Check Total: 4,461.02 Barron Audio Visual Services 13904 06/15/2015 Solid Waste Fund Organics Public Info/Ed/Comm 880.00 Check Total: 880.00 Birch Communications 13905 06/15/2015 Solid Waste Fund Telephone 45.02 Birch Communications 13905 06/15/2015 Liquid Waste Fund Telephone 405.13 Birch Communications 13905 06/15/2015 Liquid Waste Fund Sewer Maint-Telephone 430.21 Check Total: 880.36 Greg Brayton 13906 06/15/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 775.00 Check Total: 775.00 CBIZ MHM, LLC 13907 06/15/2015 Solid Waste Fund Fiscal Services 486.24 CBIZ MHM, LLC 13907 06/15/2015 Liquid Waste Fund Fiscal Services 903.01 Check Total: 1,389.25 CoreLogic Solutions, LLC 13908 06/15/2015 Solid Waste Fund Equipment Maintenance 15.00 CoreLogic Solutions, LLC 13908 06/15/2015 Liquid Waste Fund Equipment Maintenance 135.00 Check Total: 150.00 Costa Mesa Foundation 13909 06/15/2015 Solid Waste Fund Public Info/Ed/Community Promo 250.00 Costa Mesa Foundation 13909 06/15/2015 Liquid Waste Fund Public Info/Ed/Community Promo 2,250.00 Check Total: 2,500.00 CR Transfer, Inc. 13910 06/15/2015 Solid Waste Fund Recycling/Disposal 84,259.48 CR Transfer, Inc. 13910 06/15/2015 Solid Waste Fund Recycling/Disposal 4,047.94 CR Transfer, Inc. 13910 06/15/2015 Solid Waste Fund Recycling/Disposal 81,935.38 CR Transfer, Inc. 13910 06/15/2015 Solid Waste Fund Recycling/Disposal 4,478.77 Check Total: 174,721.57 CR&R Incorporated Environmental Services 13911 06/15/2015 Solid Waste Fund Household Hazardous Waste 1,666.00 Check Total: 1,666.00 Department of Justice 13912 06/15/2015 Liquid Waste Fund Medical/Employment Services 44.10 AP-Checks for Approval (6/26/2015 - 12:05 PM)Page 6 Check Number Check Date Account Name Vendor NameFund Name Void Amount Department of Justice 13912 06/15/2015 Solid Waste Fund Medical/Employment Services 4.90 Check Total: 49.00 Discovery Science Center 13913 06/15/2015 Solid Waste Fund Educational Programs 3,329.26 Check Total: 3,329.26 Justin Dohrman 13914 06/15/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,250.00 Check Total: 1,250.00 Econo Lube N' Tune & Brakes 13915 06/15/2015 Liquid Waste Fund Sewer Maint-Annual Sewer Maint 95.00 Check Total: 95.00 Estancia Sports Boosters 13916 06/15/2015 Liquid Waste Fund Public Info/Ed/Community Promo 450.00 Estancia Sports Boosters 13916 06/15/2015 Solid Waste Fund Public Info/Ed/Community Promo 50.00 Check Total: 500.00 Wendy Etter 13917 06/15/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,250.00 Check Total: 1,250.00 Excel Paving 13918 06/15/2015 Liquid Waste Fund Manhole Cover Repairs #204 5,078.85 Check Total: 5,078.85 GE Capital 13919 06/15/2015 Solid Waste Fund Equipment Maintenance 31.63 GE Capital 13919 06/15/2015 Liquid Waste Fund Equipment Maintenance 284.66 GE Capital 13919 06/15/2015 Liquid Waste Fund Equipment Maintenance 260.29 GE Capital 13919 06/15/2015 Solid Waste Fund Equipment Maintenance 28.92 Check Total: 605.50 Jose Gomez 13920 06/15/2015 Liquid Waste Fund Sewer Maint-Material/Supplies 284.61 Check Total: 284.61 Harper & Burns LLP 13921 06/15/2015 Liquid Waste Fund Legal Services 98.50 Harper & Burns LLP 13921 06/15/2015 Liquid Waste Fund Legal Services 1,677.45 Harper & Burns LLP 13921 06/15/2015 Liquid Waste Fund Legal Services 973.18 Harper & Burns LLP 13921 06/15/2015 Solid Waste Fund Legal Services 903.25 Harper & Burns LLP 13921 06/15/2015 Liquid Waste Fund Legal Services 12,903.50 Harper & Burns LLP 13921 06/15/2015 Solid Waste Fund Legal Services 62.06 Harper & Burns LLP 13921 06/15/2015 Solid Waste Fund Legal Services 524.02 Harper & Burns LLP 13921 06/15/2015 Liquid Waste Fund Legal Services 115.24 Harper & Burns LLP 13921 06/15/2015 Solid Waste Fund Legal Services 236.40 Harper & Burns LLP 13921 06/15/2015 Liquid Waste Fund Legal Services 78.80 AP-Checks for Approval (6/26/2015 - 12:05 PM)Page 7 Check Number Check Date Account Name Vendor NameFund Name Void Amount Check Total: 17,572.40 Iron Mountain Incorporated 13922 06/15/2015 Liquid Waste Fund Professional Services 93.74 Iron Mountain Incorporated 13922 06/15/2015 Solid Waste Fund Professional Services 10.42 Check Total: 104.16 Francene E. Kaplan PH.D. 13923 06/15/2015 Solid Waste Fund Contract Services 200.00 Francene E. Kaplan PH.D. 13923 06/15/2015 Solid Waste Fund Contract Services 200.00 Francene E. Kaplan PH.D. 13923 06/15/2015 Solid Waste Fund Contract Services 200.00 Francene E. Kaplan PH.D. 13923 06/15/2015 Solid Waste Fund Contract Services 200.00 Check Total: 800.00 Office Depot 13924 06/15/2015 Solid Waste Fund Office Supplies 3.04 Office Depot 13924 06/15/2015 Liquid Waste Fund Office Supplies 27.36 Office Depot 13924 06/15/2015 Liquid Waste Fund Office Supplies 14.89 Office Depot 13924 06/15/2015 Solid Waste Fund Office Supplies 1.66 Office Depot 13924 06/15/2015 Solid Waste Fund Board Development 3.35 Office Depot 13924 06/15/2015 Liquid Waste Fund Board Development 30.12 Check Total: 80.42 Ortiz Landscaping & Maintenance 13925 06/15/2015 Liquid Waste Fund Building Maintenance 121.50 Ortiz Landscaping & Maintenance 13925 06/15/2015 Liquid Waste Fund Sewer Maint-Bldg Maint 75.00 Ortiz Landscaping & Maintenance 13925 06/15/2015 Solid Waste Fund Building Maintenance 13.50 Check Total: 210.00 Raising Cane's 13926 06/15/2015 Liquid Waste Fund OCSD Fees-CMSD Share 353.54 Raising Cane's 13926 06/15/2015 Facilities Revolving Fund Fixture Fees 448.50 Raising Cane's 13926 06/15/2015 Liquid Waste Fund Due to OCSD 6,717.24 Raising Cane's 13926 06/15/2015 Liquid Waste Fund Permits/Inspection Fees -90.00 Check Total: 7,429.28 Robin B. Hamers & Assoc., Inc. 13927 06/15/2015 Liquid Waste Fund Engineering/Architectual Serv 1,530.00 Robin B. Hamers & Assoc., Inc. 13927 06/15/2015 Liquid Waste Fund Engineering/Architectual Serv 1,365.00 Robin B. Hamers & Assoc., Inc. 13927 06/15/2015 Liquid Waste Fund Plan Ck/Inspection-Inside 2,082.50 Robin B. Hamers & Assoc., Inc. 13927 06/15/2015 Liquid Waste Fund Plan Ck/Inspection-Inside 157.50 Robin B. Hamers & Assoc., Inc. 13927 06/15/2015 Liquid Waste Fund Plan Ck/Inspection-Outside 6,177.50 Robin B. Hamers & Assoc., Inc. 13927 06/15/2015 Liquid Waste Fund Plan Ck/Inspection-Outside 840.00 Robin B. Hamers & Assoc., Inc. 13927 06/15/2015 Liquid Waste Fund Plan Ck/Inspection-Swr Lateral 2,345.00 Robin B. Hamers & Assoc., Inc. 13927 06/15/2015 Liquid Waste Fund Pump Stn Emerg. Eqpt. #196 193.00 Robin B. Hamers & Assoc., Inc. 13927 06/15/2015 Liquid Waste Fund Pump Stn Emerg. Eqpt. #196 322.50 Robin B. Hamers & Assoc., Inc. 13927 06/15/2015 Liquid Waste Fund Pump Stn Emerg. Eqpt. #196 157.50 Robin B. Hamers & Assoc., Inc. 13927 06/15/2015 Liquid Waste Fund Pump Stn Emerg. Eqpt. #196 315.00 AP-Checks for Approval (6/26/2015 - 12:05 PM)Page 8 Check Number Check Date Account Name Vendor NameFund Name Void Amount Robin B. Hamers & Assoc., Inc. 13927 06/15/2015 Liquid Waste Fund Force Main Upgrades #200 1,158.00 Check Total: 16,643.50 Southern California Edison 13928 06/15/2015 Liquid Waste Fund Electric - Building 443.33 Southern California Edison 13928 06/15/2015 Solid Waste Fund Electric - Building 49.26 Check Total: 492.59 Cheryl Thomas 13929 06/15/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,250.00 Check Total: 1,250.00 U.S. Healthworks Medical Group, PC 13930 06/15/2015 Liquid Waste Fund Medical/Employment Services 145.00 Check Total: 145.00 Underground Service Alert/SC 13931 06/15/2015 Liquid Waste Fund Contract Services 67.50 Check Total: 67.50 USA bluebook 13932 06/15/2015 Liquid Waste Fund Sewer Maint-Annual Sewer Maint 1,093.48 Check Total: 1,093.48 VantagePoint Transfer Agents 13933 06/15/2015 Liquid Waste Fund Deferred Compensation - 457 2,415.42 Check Total: 2,415.42 VantagePoint Transfer Agents 13934 06/15/2015 Liquid Waste Fund Deferred Medical-RHS-Employee 750.90 Check Total: 750.90 Willdan Engineering 13935 06/15/2015 Liquid Waste Fund Professional Services 9,234.86 Willdan Engineering 13935 06/15/2015 Solid Waste Fund Professional Services 1,026.10 Check Total: 10,260.96 Tracy Wilson 13936 06/15/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,100.00 Check Total: 1,100.00 WM Curbside, LLC 13937 06/15/2015 Solid Waste Fund Pharmaceutical Program 90.00 WM Curbside, LLC 13937 06/15/2015 Solid Waste Fund Sharps Program 115.00 WM Curbside, LLC 13937 06/15/2015 Solid Waste Fund Sharps Program 115.00 WM Curbside, LLC 13937 06/15/2015 Solid Waste Fund Pharmaceutical Program 115.00 WM Curbside, LLC 13937 06/15/2015 Solid Waste Fund Sharps Program 115.00 WM Curbside, LLC 13937 06/15/2015 Solid Waste Fund Pharmaceutical Program 90.00 WM Curbside, LLC 13937 06/15/2015 Solid Waste Fund Pharmaceutical Program 90.00 WM Curbside, LLC 13937 06/15/2015 Solid Waste Fund Pharmaceutical Program 95.40 WM Curbside, LLC 13937 06/15/2015 Solid Waste Fund Pharmaceutical Program 73.35 AP-Checks for Approval (6/26/2015 - 12:05 PM)Page 9 Check Number Check Date Account Name Vendor NameFund Name Void Amount WM Curbside, LLC 13937 06/15/2015 Solid Waste Fund Sharps Program 115.00 WM Curbside, LLC 13937 06/15/2015 Solid Waste Fund Pharmaceutical Program 69.75 WM Curbside, LLC 13937 06/15/2015 Solid Waste Fund Pharmaceutical Program 258.75 WM Curbside, LLC 13937 06/15/2015 Solid Waste Fund Pharmaceutical Program 90.00 WM Curbside, LLC 13937 06/15/2015 Solid Waste Fund Pharmaceutical Program 196.65 WM Curbside, LLC 13937 06/15/2015 Solid Waste Fund Pharmaceutical Program 90.00 WM Curbside, LLC 13937 06/15/2015 Solid Waste Fund Sharps Program 115.00 WM Curbside, LLC 13937 06/15/2015 Solid Waste Fund Sharps Program 115.00 Check Total: 1,948.90 Absolute Consulting Engineers 13944 06/26/2015 Liquid Waste Fund Pump Stn Emerg. Eqpt. #196 4,795.00 Check Total: 4,795.00 AndersonPenna Partners, Inc. 13945 06/26/2015 Liquid Waste Fund Plan Ck/Inspection-Outside 1,116.00 Check Total: 1,116.00 Morris Beaver 13946 06/26/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,250.00 Check Total: 1,250.00 C&R Drains Inc. 13947 06/26/2015 Liquid Waste Fund Sewer Maint-Annual Sewer Maint 594.00 Check Total: 594.00 C3 Office Solutions LLC 13948 06/26/2015 Liquid Waste Fund Equipment Maintenance 283.28 C3 Office Solutions LLC 13948 06/26/2015 Solid Waste Fund Equipment Maintenance 31.48 C3 Office Solutions LLC 13948 06/26/2015 Liquid Waste Fund Equipment Maintenance 8.10 C3 Office Solutions LLC 13948 06/26/2015 Solid Waste Fund Equipment Maintenance 0.90 Check Total: 323.76 City of Newport Beach 13949 06/26/2015 Liquid Waste Fund Sewer Maint- Water Pumps 34.54 Check Total: 34.54 CMSD Petty Cash 13950 06/26/2015 Liquid Waste Fund Board Development 12.42 CMSD Petty Cash 13950 06/26/2015 Liquid Waste Fund Building Maintenance 79.80 CMSD Petty Cash 13950 06/26/2015 Solid Waste Fund Medical/Employment Services 1.60 CMSD Petty Cash 13950 06/26/2015 Liquid Waste Fund Sewer Maint-Material/Supplies 49.65 CMSD Petty Cash 13950 06/26/2015 Solid Waste Fund Board Development 1.38 CMSD Petty Cash 13950 06/26/2015 Liquid Waste Fund Sewer Maint-Staff Development 157.38 CMSD Petty Cash 13950 06/26/2015 Liquid Waste Fund Staff Development 47.85 CMSD Petty Cash 13950 06/26/2015 Liquid Waste Fund Medical/Employment Services 14.40 CMSD Petty Cash 13950 06/26/2015 Liquid Waste Fund Public Info/Ed/Community Promo 18.04 CMSD Petty Cash 13950 06/26/2015 Solid Waste Fund Mileage Reimbursement 113.28 CMSD Petty Cash 13950 06/26/2015 Solid Waste Fund Building Maintenance 8.87 AP-Checks for Approval (6/26/2015 - 12:05 PM)Page 10 Check Number Check Date Account Name Vendor NameFund Name Void Amount CMSD Petty Cash 13950 06/26/2015 Solid Waste Fund Public Info/Ed/Community Promo 2.00 CMSD Petty Cash 13950 06/26/2015 Solid Waste Fund Staff Development 5.32 Check Total: 511.99 CR&R Incorporated Environmental Services 13951 06/26/2015 Solid Waste Fund Trash Hauler 194,315.83 Check Total: 194,315.83 Molly Deneher 13952 06/26/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,250.00 Check Total: 1,250.00 Infinity Building Maintenance Inc. 13953 06/26/2015 Liquid Waste Fund Building Maintenance 306.00 Infinity Building Maintenance Inc. 13953 06/26/2015 Solid Waste Fund Building Maintenance 34.00 Infinity Building Maintenance Inc. 13953 06/26/2015 Liquid Waste Fund Sewer Maint-Bldg Maint 200.00 Check Total: 540.00 Irvine Ranch Water District 13954 06/26/2015 Liquid Waste Fund Sewer Maint- Water Pumps 11.20 Irvine Ranch Water District 13954 06/26/2015 Liquid Waste Fund Sewer Maint- Water Pumps 11.20 Check Total: 22.40 Koff & Associates, Inc. 13955 06/26/2015 Liquid Waste Fund Professional Services 876.35 Koff & Associates, Inc. 13955 06/26/2015 Solid Waste Fund Professional Services 97.37 Check Total: 973.72 L. Joan Revak 13956 06/26/2015 Liquid Waste Fund Benefits Admin Costs 1,527.66 L. Joan Revak 13956 06/26/2015 Solid Waste Fund Benefits Admin Costs 174.30 L. Joan Revak 13956 06/26/2015 Solid Waste Fund Benefits Admin Costs 169.74 L. Joan Revak 13956 06/26/2015 Liquid Waste Fund Benefits Admin Costs 1,568.70 Check Total: 3,440.40 Liebert Cassidy Whitmore 13957 06/26/2015 Solid Waste Fund Legal Services 102.90 Liebert Cassidy Whitmore 13957 06/26/2015 Liquid Waste Fund Legal Services 191.10 Check Total: 294.00 Lifecom Inc. 13958 06/26/2015 Liquid Waste Fund Sewer Maint-Equipment Maint 315.50 Lifecom Inc. 13958 06/26/2015 Liquid Waste Fund Sewer Maint-Equipment Maint 65.00 Lifecom Inc. 13958 06/26/2015 Liquid Waste Fund Sewer Maint-Equipment Maint 65.00 Check Total: 445.50 Justin Lutz 13959 06/26/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,250.00 Check Total: 1,250.00 AP-Checks for Approval (6/26/2015 - 12:05 PM)Page 11 Check Number Check Date Account Name Vendor NameFund Name Void Amount Mesa Water District 13960 06/26/2015 Liquid Waste Fund Sewer Maint- Water Pumps 21.50 Mesa Water District 13960 06/26/2015 Solid Waste Fund Water - Building 43.20 Mesa Water District 13960 06/26/2015 Liquid Waste Fund Water - Building 388.85 Check Total: 453.55 National Plant Services, Inc. 13961 06/26/2015 Liquid Waste Fund Sewer Maint-Sewer Line Maint 196,242.48 Check Total: 196,242.48 Office Depot 13962 06/26/2015 Liquid Waste Fund Office Supplies 24.88 Office Depot 13962 06/26/2015 Solid Waste Fund Office Supplies 2.76 Office Depot 13962 06/26/2015 Solid Waste Fund Building Maintenance 4.00 Office Depot 13962 06/26/2015 Liquid Waste Fund Building Maintenance 35.95 Office Depot 13962 06/26/2015 Liquid Waste Fund Sewer Maint-Office Supplies 82.22 Office Depot 13962 06/26/2015 Solid Waste Fund Office Supplies 4.10 Office Depot 13962 06/26/2015 Liquid Waste Fund Office Supplies 36.93 Office Depot 13962 06/26/2015 Solid Waste Fund Office Supplies 0.93 Office Depot 13962 06/26/2015 Liquid Waste Fund Office Supplies 8.38 Office Depot 13962 06/26/2015 Solid Waste Fund Office Supplies 6.68 Office Depot 13962 06/26/2015 Liquid Waste Fund Office Supplies 60.09 Office Depot 13962 06/26/2015 Solid Waste Fund Building Maintenance 0.73 Office Depot 13962 06/26/2015 Liquid Waste Fund Building Maintenance 6.59 Check Total: 274.24 Orange County Assessor 13963 06/26/2015 Liquid Waste Fund Prepaid Items 224.25 Orange County Assessor 13963 06/26/2015 Solid Waste Fund Prepaid Items 120.75 Check Total: 345.00 Orange County Dept. of Education 13964 06/26/2015 Solid Waste Fund Educational Programs 19,177.50 Check Total: 19,177.50 Orange County Sanitation Distr 13965 06/26/2015 Solid Waste Fund Professional Services 817.30 Orange County Sanitation Distr 13965 06/26/2015 Liquid Waste Fund Professional Services 7,355.65 Check Total: 8,172.95 Richard Overby 13966 06/26/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,250.00 Check Total: 1,250.00 Arlene Schafer 13967 06/26/2015 Liquid Waste Fund Staff Development 15.00 Arlene Schafer 13967 06/26/2015 Liquid Waste Fund Board Development 30.00 Arlene Schafer 13967 06/26/2015 Solid Waste Fund Board Development 3.33 Arlene Schafer 13967 06/26/2015 Solid Waste Fund Staff Development 1.67 AP-Checks for Approval (6/26/2015 - 12:05 PM)Page 12 Check Number Check Date Account Name Vendor NameFund Name Void Amount Check Total: 50.00 Michael Scheafer 13968 06/26/2015 Solid Waste Fund Board Development 1.50 Michael Scheafer 13968 06/26/2015 Liquid Waste Fund Board Development 13.45 Check Total: 14.95 Securitas Security Service USA, Inc. 13969 06/26/2015 Solid Waste Fund Building Maintenance 20.80 Securitas Security Service USA, Inc. 13969 06/26/2015 Liquid Waste Fund Building Maintenance 187.20 Securitas Security Service USA, Inc. 13969 06/26/2015 Solid Waste Fund Building Maintenance 20.80 Securitas Security Service USA, Inc. 13969 06/26/2015 Liquid Waste Fund Building Maintenance 187.20 Check Total: 416.00 Southern California Edison 13970 06/26/2015 Liquid Waste Fund Sewer Maint-Elec Bldg 28.70 Southern California Edison 13970 06/26/2015 Liquid Waste Fund Sewer Maint-Electric Pumps 651.12 Check Total: 679.82 Shaun Stellman 13971 06/26/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,250.00 Check Total: 1,250.00 Bill Switzenberg 13972 06/26/2015 Liquid Waste Fund Sewer Maint-Swr Lateral Prog 1,250.00 Check Total: 1,250.00 SYNCB/AMAZON 13973 06/26/2015 Solid Waste Fund Small Tools/Equipment 61.96 SYNCB/AMAZON 13973 06/26/2015 Liquid Waste Fund Small Tools/Equipment 557.64 SYNCB/AMAZON 13973 06/26/2015 Solid Waste Fund Small Tools/Equipment -15.24 SYNCB/AMAZON 13973 06/26/2015 Liquid Waste Fund Small Tools/Equipment -137.13 Check Total: 467.23 Technology Resource Cntr, Inc. 13974 06/26/2015 Liquid Waste Fund Professional Services 2,475.00 Technology Resource Cntr, Inc. 13974 06/26/2015 Solid Waste Fund Professional Services 275.00 Check Total: 2,750.00 Underground Service Alert/SC 13975 06/26/2015 Liquid Waste Fund Contract Services 46.50 Check Total: 46.50 VantagePoint Transfer Agents 13976 06/26/2015 Liquid Waste Fund Deferred Compensation - 457 2,415.42 VantagePoint Transfer Agents 13976 06/26/2015 Liquid Waste Fund Deferred Compensation - 457 5.00 Check Total: 2,420.42 VantagePoint Transfer Agents 13977 06/26/2015 Liquid Waste Fund Deferred Medical-RHS-Employee 750.90 AP-Checks for Approval (6/26/2015 - 12:05 PM)Page 13 Check Number Check Date Account Name Vendor NameFund Name Void Amount Check Total: 750.90 Verizon Wireless 13978 06/26/2015 Liquid Waste Fund Sewer Maint-Telephone 130.84 Check Total: 130.84 VideoTrek Productions 13979 06/26/2015 Solid Waste Fund Organics Public Info/Ed/Comm 1,000.00 Check Total: 1,000.00 Report Total: 852,123.40 AP-Checks for Approval (6/26/2015 - 12:05 PM)Page 14 Ve n d o r s De s c r i p t i o n s Amount Br o w n an d Ca l d w e l l A d v e r t i s e m e n t fo r Ma i n t e n a n c e Wo r k e r I 200.00 CA Wo m e n ' s Le a d e r s h i p As s o c i a t i o n Re g i s t r a t i o n fo r CA Wo m e n ' s Le a d e r s h i p As s o c i a t i o n Di r e c t o r Sc h a f e r 45.00 Cl a i m Ju m p e r Me a l s CS D A Le g i s l a t i v e Da y s GM an d Di r e c t o r s 171.34 Cl a r i o n Ho t e l Fr e d Pr y o r Tr a i n i n g Pa r k i n g 14.00 Co s t a Me s a Ch a m b e r of Co m m e r c e Co s t a Me s a St u d e n t Aw a r d s Br e a k f a s t Di r e c t o r Sc h a f e r 35.00 Ga r a g e Or g a n i z a t i o n St o r a g e Bo x fo r Ge n e r a t o r Ca b l e 59.95 Ho m e de p o t Lo c k s / F i t t i n g s 141.37 JW A Pa r k i n g Pa r k i n g CS D A Le g i s l a t i v e Da y s GM 36.00 Ma y a h u e l Me a l s CS D A Le g i s l a t i v e Da y s GM an d Di r e c t o r s 65.28 Of f i c e Su p p l i e s Or g a n i c s Pr o g r a m Fl y e r s 637.20 On t i m e t e l e c o m . c o m R o b o Ca l l ‐ Or g a n i c s Re c y c l i n g Pr o g r a m 589.35 Sh e r a t o n Lo d g i n g CS D A Le g i s l a t i v e Da y s GM an d Di r e c t o r s 1,225.70 Sm a r t an d Fi n a l Re f r e s h m e n t St a f f Mo n t h l y Me e t i n g 1 0 9 . 7 5 So u t h w e s t Ai r l i n e s Ai r l i n e ti c k e t s CS D A Le g i s l a t i v e 9/ 2 1 ‐24 20 1 5 GM & Di r e c t o r 6 0 0 . 0 0 Su p e r Sh u t t l e CS D A Le g i s l a t i v e Da y s Fl i g h t s Sh u t t l e GM an d Di r e c t o r s 57.00 To w n & Co u n t r y Me a l CW E A Co n f e r e n c e / L o d g i n g MS 4 7 4 . 0 8 CM S D C h e c k N o . 1 3 9 0 3 4,261.02 Ba n k o f A m e r i c a Costa Mesa Sanitary District ... an Independent Special District Directors' Compensation and Reimbursement of Expenses Item Number: 4. Recommendation/Notes: Recommendation: That the Board of Directors approves Directors’ compensation and reimbursement of expenses for the month of June 2015. ATTACHMENTS: Description Type Directors' Compensation and Reimbursement of Expenses Cover Memo Costa Mesa Sanitary District ... an Independent Special District Sewer Lateral Assistance Program (SLAP) Update Item Number: 5. Recommendation/Notes: Recommendation: That the Board of Directors approve and file. ATTACHMENTS: Description Type Sewer Lateral Assistance Program (SLAP) Update Cover Memo Protecting our community's health and the environment by providing solid waste and sewer collection services. www.cmsdca.gov Costa Mesa Sanitary District ….an Independent Special District Memorandum To: Board of Directors Via: Scott Carroll, General Manager From: Wendy H. Davis, Finance Manager Date: July 23, 2015 Subject: Sewer Lateral Assistance Program (SLAP) Update Summary The following is a summary of the Sewer Lateral Assistance Program (SLAP) activity for the 2014-2015 fiscal year as of June 30, 2015: Adopted SLAP Budget (160 Applications) 200,000$ FY 13-14 Carryover Budget (41 Applications) 65,675 Total Budget** 265,675$ FY 14-15 New Applications Received 237 Applications Processed for Payment* 182 201,475$ Applications In Process 48 60,000 Available SLAP Spots Based on Funding 0 - Total Projected Cost 261,475$ * Includes applications started in prior fiscal year but completed in current fiscal year. ** Funds remaining at the end of the fiscal year will be carried forward. Staff Recommendation That the Board of Directors approve and file this report. Costa Mesa Sanitary District ... an Independent Special District Investment Report for the Month of May 2015 Item Number: 6. Recommendation/Notes: Recommendation: That the Board of Directors approves the Investment Report for the month of May 2015. ATTACHMENTS: Description Type Investment Report for the Month of May 2015 Cover Memo Costa Mesa Sanitary District …an Independent Special District Protecting our community’s health and the environment by providing solid waste and sewer collection services. www.cmsdca.gov Memorandum To: Board of Directors From: Marc Davis, Treasurer Date: July 23, 2015 Subject: Investment Report for the Month of May 2015 Summary Attached is the Investment Report for the month of May 2015. As required by the District’s Statement of Investment Policy, the Investment Report delineates all investment activity during the month. Staff Recommendation Approve the Investment Report for the month of May 2015. Analysis This report lists the types of securities held in the District’s portfolio, the institutions from which the securities were purchased, maturity dates and interest rates as of May 31, 2015. The District’s investments are in compliance with the Statement of Investment Policy adopted by the Board at the June 26, 2014 regular meeting, as well as the California Government Code. The market values in this report were provided by our third party custodian, Pershing, LLC, except for the Local Agency Investment Fund (LAIF). The market value of LAIF was provided by the State Treasurer’s Office. It does not represent the value of the underlying securities within the pool, but rather the par or cost amount, which is the amount the District is entitled to withdraw. This reporting practice is consistent with industry standard practices for similar funds. The weighted average stated rate of return (current yield) for the District’s investment portfolio as of May 31, 2015, was 0.895%. The yield to maturity of the portfolio was 0.896%. The District’s weighted average interest rate was 61 basis points (0.605%) above the daily effective yield of LAIF, which was 0.290% as of May 31, 2015. The weighted average number of days to maturity for the District’s total portfolio was 787 days (2.15 Board of Directors July 23, 2015 Page 2 of 2 years). The average duration of the underlying securities in LAIF as of May 31, 2015 was 222 days. The District’s investment portfolio is in compliance with its liquidity limitations, which requires that a minimum of 20.00% of the portfolio must mature within one year. The percentage of the portfolio maturing in less than one year as of May 31, 2015 was 33.59%. As of May 31, 2015, the District has adequate cash reserves necessary to meet its obligations for the next six months. Strategic Plan Element & Goal This item supports achieving Strategic Element No. 7.0, Finances, by ensuring the short and long-term fiscal health of the District. Legal Review Legal review is not required. Environmental Review Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6, “”Projects” does not include….C. Continuing administrative or maintenance activities.” Financial Review The portfolio was budgeted to earn an average rate of 0.900% for the year ending June 30, 2015. Through May 31, 2015, the portfolio has earned a weighted average interest rate of 0.852%. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the July 23, 2015 Board of Directors regular meeting at District Headquarters (628 W. 19th Street) and on the District’s website at www.cmsdca.gov. Alternative Actions 1. Refer the matter back to staff Attachments Treasurer’s Report of Pooled Cash and Investments as of May 31, 2015 ` Deposits Outstanding Bank Balance In Transits Checks Book Balance Active Accounts: Bank of America 288,507.77$ - 278,287.79 10,219.98$ Total Active Accounts 288,507.77 - 278,287.79 10,219.98 Market Value Increase Decrease Cost Investments: Local Agency Investment Fund 6,940,292.63$ - - 6,940,292.63$ Negotiable Certificates of Deposit 1,379,006.50 - 2,951.50 1,376,055.00 Federal Agency Securities 14,262,595.30 - (15,249.70) 14,277,845.00 Total Investments 22,581,894.43 - (12,298.20) 22,594,192.63 Total Pooled Cash & Investments 22,870,402.20$ -$ 265,989.59$ 22,604,412.61$ Market Adjustment C O S T A M E S A S A N I T A R Y D I S T R I C T Treasurer's Report of Pooled Cash and Investments May 31, 2015 Costa Mesa Sanitary District Pooled Cash and Investments by Fund May 31, 2015 Solid Waste Fund: Operating Reserve 821,000.00$ Unreserved: Designated for revenue dry period 1,494,000.00 Undesignated 3,894,447.39 Liquid Waste Fund: Operating Reserve 365,000.00 Reserved for Earthquakes/Emergencies 1,000,000.00 Reserved for Capital Outlay 4,347,000.00 Unreserved: Designated for revenue dry period 2,467,300.00 Undesignated 1,823,962.35 Facilities Revolving Fund 505,245.23 Asset Replacement Fund 732,119.38 Asset Management Fund 5,154,338.26 Total Pooled Cash & Investments 22,604,412.61$ Treasurer DateMarcus D. Davis May 31, 2015 6/16/15 1 Total investments outstanding as of April 30, 2015 19,944,492.63$ Additions: Investment purchases 2,199,700.00 Deductions: Investments called (1,000,000.00) Net increase (decrease) in Sweep Account - Net increase (decrease) in LAIF 1,450,000.00 Total investments outstanding as of May 31, 2015 22,594,192.63$ C O S T A M E S A S A N I T A R Y D I S T R I C T Investment Activity Summary May 31, 2015 2 In t e r e s t CU S I P Pu r c h a s e M a t u r i t y C o u p o n I n v e s t m e n t E a r n e d a t Nu m b e r In v e s t m e n t Da t e Da t e Ra t e Co s t 05 / 3 1 / 1 5 n/ a L o c a l A g e n c y I n v e s t m e n t F u n d n / a n / a 0 . 2 9 0 % 6 , 9 4 0 , 2 9 2. 6 3 $ n / a * * 31 3 4 G 3 Z R 4 F e d e r a l H o m e L o a n M o r t g a g e 0 8 / 0 7 / 1 2 0 8 / 0 7 / 1 7 1. 0 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 3 , 1 6 6 . 6 7 31 3 6 G 0 L 5 8 F e d e r a l N a t i o n a l M o r t g a g e A s s n 1 0 / 1 8 / 1 2 1 0 / 1 8/ 1 7 1 . 0 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 1 , 1 9 4 . 4 4 31 3 5 G 0 R Q 8 F e d e r a l N a t i o n a l M o r t g a g e A s s n 1 1 / 1 5 / 1 2 1 1 / 1 5/ 1 7 1 . 0 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 4 4 4 . 4 4 31 3 3 8 1 L C 7 F e d e r a l H o m e L o a n M o r t g a g e 1 2 / 2 8 / 1 2 1 2 / 2 8 / 1 7 0. 9 5 0 % 1 , 0 0 0 , 0 0 0 . 0 0 4 , 0 3 7 . 5 0 31 3 3 8 2 3 B 7 F e d e r a l H o m e L o a n M o r t g a g e 0 2 / 2 2 / 1 3 0 2 / 2 2 / 1 8 1. 1 5 0 % 1 , 0 0 0 , 0 0 0 . 0 0 3 , 1 6 2 . 5 0 31 3 3 8 2 6 D 0 F e d e r a l H o m e L o a n M o r t g a g e 0 2 / 2 8 / 1 3 0 2 / 2 8 / 1 8 1. 1 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 2 , 8 4 1 . 6 7 31 3 3 8 2 H R 7 F e d e r a l H o m e L o a n M o r t g a g e 0 3 / 2 7 / 1 3 0 3 / 2 7 / 1 8 1. 1 3 0 % 1 , 0 0 0 , 0 0 0 . 0 0 2 , 0 0 8 . 8 9 31 3 6 G 1 L 3 1 F e d e r a l N a t i o n a l M o r t g a g e A s s n 0 5 / 1 5 / 1 3 0 5 / 1 5/ 1 7 0 . 7 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 3 1 1 . 1 1 31 3 3 E C Q W 7 F e d e r a l F a r m C r e d i t B a n k 0 6 / 0 4 / 1 3 0 6 / 0 4 / 1 8 1 . 25 0 % 1 , 0 0 0 , 0 0 0 . 0 0 6 , 1 4 5 . 8 3 31 3 4 G 4 7 G 7 F e d e r a l H o m e L o a n M o r t g a g e 0 6 / 2 6 / 1 3 0 6 / 2 6 / 1 8 1. 4 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 6 , 0 2 7 . 7 8 87 1 6 5 F A C 8 S y n c h r o n y B a n k R e t a i l C T F D e p 0 6 / 0 6 / 1 4 0 6 / 0 6 /1 9 2 . 0 0 0 % 9 9 , 5 0 0 . 0 0 9 5 3 . 4 2 06 7 4 0 K G Y 7 B a r c l a y s B a n k R e t a i l C T F D e p 0 7 / 0 2 / 1 4 0 7 / 0 5 / 16 0 . 6 5 0 % 9 9 , 8 2 5 . 0 0 2 6 5 . 3 4 31 3 3 E D R 2 0 F e d e r a l F a r m C r e d i t B a n k 0 7 / 2 4 / 1 4 0 7 / 2 4 / 1 9 1 . 90 0 % 5 0 0 , 0 0 0 . 0 0 3 , 3 5 1 . 3 9 20 0 3 3 A G D 2 C o m e n i t y C a p i t a l B a n k C T F D e p 0 8 / 2 5 / 1 4 0 2 / 2 5 /1 6 0 . 7 5 0 % 1 2 5 , 0 0 0 . 0 0 1 5 . 4 1 31 3 0 A 3 J A 3 F e d e r a l H o m e L o a n M o r t g a g e 1 1 / 2 6 / 1 4 1 1 / 2 6 / 1 9 1. 5 0 0 % 2 4 9 , 8 7 5 . 0 0 5 2 . 0 8 59 0 1 3 J C J 6 M e r r i c k B a n k S o u t h C T F D e p 1 2 / 0 8 / 1 4 1 2 / 0 8 / 1 5 0. 5 0 0 % 1 2 5 , 0 0 0 . 0 0 3 9 . 3 8 79 5 4 5 0 V P 7 S a l l i e M a e B a n k C T F D e p 1 2 / 2 5 / 1 4 1 2 / 1 2 / 1 6 1 . 0 50 % 1 2 5 , 0 0 0 . 0 0 6 1 8 . 4 9 31 3 0 A 3 M R 2 F e d e r a l H o m e L o a n M o r t g a g e 1 2 / 3 0 / 1 4 1 2 / 3 0 / 1 9 2. 0 0 0 % 5 0 0 , 0 0 0 . 0 0 4 , 1 6 6 . 6 7 38 1 4 8 J G K 1 G o l d m a n S a c h s B a n k U S A C T F D e p 0 1 / 0 7 / 1 5 0 1 / 0 7/ 1 9 1 . 9 0 0 % 2 0 0 , 0 0 0 . 0 0 1 , 4 9 9 . 1 8 31 3 0 A 4 D 8 2 F e d e r a l H o m e L o a n B a n k 0 3 / 1 9 / 1 5 0 3 / 1 7 / 2 0 1 . 8 0 0% 2 3 0 , 0 0 0 . 0 0 8 5 1 . 0 0 69 5 0 6 Y C J 6 P a c i f i c W e s t i n B a n k C T F D e p 0 3 / 2 0 / 1 5 0 3 / 1 8 / 1 6 0 . 5 0 0 % 2 0 0 , 0 0 0 . 0 0 1 9 7 . 2 6 31 3 0 A 4 N A 6 F e d e r a l H o m e L o a n B a n k 0 3 / 3 0 / 1 5 0 3 / 3 0 / 2 0 0 . 5 0 0% 1 , 0 0 0 , 0 0 0 . 0 0 8 3 3 . 3 3 02 5 8 7 D X L 7 A m e r i c a n E x p C e n t u r i o n C T F D e p 0 5 / 0 1 / 1 5 0 5 / 0 1/ 1 7 0 . 9 0 0 % 1 9 9 , 7 0 0 . 0 0 1 5 2 . 8 8 31 3 0 A 5 C L 1 F e d e r a l H o m e L o a n B a n k 0 5 / 0 6 / 1 5 0 5 / 0 6 / 2 0 1 . 8 0 0% 1 , 0 0 0 , 0 0 0 . 0 0 1 , 1 5 0 . 0 0 31 3 0 A 5 C 6 4 F e d e r a l H o m e L o a n B a n k 0 5 / 2 8 / 1 5 0 5 / 2 8 / 2 0 1 . 5 0 0% 8 0 0 , 0 0 0 . 0 0 1 0 0 . 0 0 29 9 7 6 D X K 1 E v e r b a n k J a c k s o n v i l l e F L A C T F D e p 0 5 / 2 8 / 1 5 0 5/ 2 7 / 1 6 0 . 4 5 0 % 20 0 , 0 0 0 . 0 0 7 . 4 0 To t a l s 22 , 5 9 4 , 1 9 2 . 6 3 $ 4 3 , 5 9 4 . 0 6 $ ** R e p r e s e n t s t h e L A I F d a i l y r a t e a t 5 / 3 1 / 1 5 Comments CO S T A M E S A S A N I T A R Y D I S T R I C T In v e s t m e n t a n d I n v e s t m e n t E a r n i n g s Ma y 3 1 , 2 0 1 5 3 Current % of Market Value 05/31/15 Maximum % U.S. Treasury Bills 0.00% Unlimited U.S. Treasury Notes 0.00% Unlimited Federal Agency Issues: FICB 0.00% Unlimited FLB 0.00% Unlimited FHLB 13.40% Unlimited FHLMC 29.86% Unlimited FNMA 13.27% Unlimited FFCB 6.64% Unlimited Other *0.00% Unlimited Banker's Acceptances 0.00% 25% (1) Certificates of Deposit 0.00% 25% Negotiable Certificates of Deposits 6.11% 25% (1) Commercial Paper 0.00% 25% (1) Medium Term Corporate Notes 0.00% 20% (1) LAIF (Local Agency Investment Fund) 30.73% 40,000,000 Shares of Benefical Interest 0.00% 20% Money Market/Mutual Funds (Sweep Acct) 0.00% 10% per fund (2) Total 100.00% % of portfolio maturing under one year 33.59% no less than 20% % of portfolio maturing over one year 66.41% 100.00% (1) Further limited to 10% in any single issuer (2) Also limited to 20% in total. *These securities are not considered for purchases: SBA, GNMA, TVA and SALLIEMAE COSTA MESA SANITARY DISTRICT Summary of Policy Limitations May 31, 2015 Description 4 Pu r c h a s e M a t u r i t y C o u p o n I n v e s t m e n t % o f M a r k e t % o f De s c r i p t i o n Br o k e r / D e a l e r Da t e Da t e Ra t e Co s t Po r t f o l i o Va l u e Po r t f o l i o Comments Sta t e T r e a s u r e r ' s P o o l L A I F n / a C o n t i n u o u s 0 . 2 9 0 % * * 6 , 9 4 0 , 2 92 . 6 3 $ 6 , 9 4 0 , 2 9 2 . 6 3 $ P o o l T o t a l S t a t e T r e a s u r e r ' s P o o l 6,9 4 0 , 2 9 2 . 6 3 3 0 . 7 2 % 6 , 9 4 0 , 2 9 2 . 6 3 3 0 . 7 3 % Fe d e r a l H o m e L o a n M o r t g a g e E . J . D e L a R o s a 0 8 / 0 7 / 1 2 0 8 / 0 7/1 7 1 . 0 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 1 , 0 0 1 , 2 3 0 . 0 0 F H L M C Fe d e r a l H o m e L o a n M o r t g a g e E . J . D e L a R o s a 1 2 / 2 8 / 1 2 1 2 / 2 8/1 7 0 . 9 5 0 % 1 , 0 0 0 , 0 0 0 . 0 0 9 9 5 , 7 5 0 . 0 0 F H L M C Fe d e r a l H o m e L o a n M o r t g a g e E . J . D e L a R o s a 0 2 / 2 2 / 1 3 0 2 / 2 2/1 8 1 . 1 5 0 % 1 , 0 0 0 , 0 0 0 . 0 0 1 , 0 0 0 , 7 3 0 . 0 0 F H L M C Fe d e r a l H o m e L o a n M o r t g a g e E . J . D e L a R o s a 0 2 / 2 8 / 1 3 0 2 / 2 8/1 8 1 . 1 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 9 9 8 , 9 1 0 . 0 0 F H L M C Fe d e r a l H o m e L o a n M o r t g a g e E . J . D e L a R o s a 0 3 / 2 7 / 1 3 0 3 / 2 7/1 8 1 . 1 3 0 % 1 , 0 0 0 , 0 0 0 . 0 0 9 9 4 , 6 0 0 . 0 0 F H L M C Fe d e r a l H o m e L o a n M o r t g a g e E . J . D e L a R o s a 0 6 / 2 6 / 1 3 0 6 / 2 6/1 8 1 . 4 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 9 9 9 , 8 5 0 . 0 0 F H L M C Fe d e r a l H o m e L o a n M o r t g a g e M u l t - B a n k S e c u r i t i e s 1 1 / 2 6 / 1 4 1 1/ 2 6 / 1 9 1 . 5 0 0 % 2 4 9 , 8 7 5 . 0 0 2 5 0 , 4 3 7 . 5 0 F H L M C Fe d e r a l H o m e L o a n M o r t g a g e M u l t - B a n k S e c u r i t i e s 1 2 / 3 0 / 1 4 1 2/ 3 0 / 1 9 2 . 0 0 0 % 5 0 0 , 0 0 0 . 0 0 5 0 0 , 6 9 5 . 0 0 F H L M C T o t a l F e d e r a l H o m e L o a n M o r t g a g e 6,7 4 9 , 8 7 5 . 0 0 2 9 . 8 7 % 6 , 7 4 2 , 2 0 2 . 5 0 2 9 . 8 6 % Fe d e r a l H o m e L o a n B a n k M u l t - B a n k S e c u r i t i e s 0 3 / 1 9 / 1 5 0 3 / 1 7/2 0 1 . 8 0 0 % 2 3 0 , 0 0 0 . 0 0 2 3 0 , 1 5 1 . 8 0 F H L B Fe d e r a l H o m e L o a n B a n k M u l t - B a n k S e c u r i t i e s 0 3 / 3 0 / 1 5 0 3 / 3 0/2 0 0 . 5 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 1 , 0 0 0 , 3 1 0 . 0 0 F H L B Fe d e r a l H o m e L o a n B a n k M u l t - B a n k S e c u r i t i e s 05 / 0 6 / 1 5 0 5 / 0 6 / 2 0 1 . 8 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 99 6 , 2 1 0 . 0 0 F H L B Fe d e r a l H o m e L o a n B a n k M u l t - B a n k S e c u r i t i e s 05 / 2 8 / 1 5 0 5 / 2 8 / 2 0 1 . 5 0 0 % 80 0 , 0 0 0 . 0 0 79 9 , 4 5 6 . 0 0 F H L B T o t a l F e d e r a l H o m e L o a n B a n k 3,0 3 0 , 0 0 0 . 0 0 1 3 . 4 1 % 3 , 0 2 6 , 1 2 7 . 8 0 1 3 . 4 0 % Fe d e r a l N a t i o n a l M o r t g a g e A s s o c i a t i o n E . J . D e L a R o s a 1 0/ 1 8 / 1 2 1 0 / 1 8 / 1 7 1 . 0 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 9 9 9 , 2 1 0 . 0 0 F N M A Fe d e r a l N a t i o n a l M o r t g a g e A s s o c i a t i o n E . J . D e L a R o s a 1 1/ 1 5 / 1 2 1 1 / 1 5 / 1 7 1 . 0 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 9 9 8 , 3 3 0 . 0 0 F N M A Fe d e r a l N a t i o n a l M o r t g a g e A s s o c i a t i o n U n i o n B a n c 0 5 / 1 5 / 13 0 5 / 1 5 / 1 7 0 . 7 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 9 9 8 , 1 8 0 . 0 0 F N M A T o t a l F e d e r a l N a t i o n a l M o r t g a g e A s s o c i a t i o n 3,0 0 0 , 0 0 0 . 0 0 1 3 . 2 8 % 2 , 9 9 5 , 7 2 0 . 0 0 1 3 . 2 7 % Fe d e r a l F a r m C r e d i t B a n k E . J . D e L a R o s a 0 6 / 0 4 / 1 3 0 6 / 0 4 / 1 8 1 . 2 5 0 % 1 , 0 0 0 , 0 0 0 . 0 0 9 9 7 , 5 5 0 . 0 0 F F C B Fe d e r a l F a r m C r e d i t B a n k M u l t - B a n k S e c u r i t i e s 0 7 / 2 4 / 1 4 0 7 / 2 4/1 9 1 . 9 0 0 % 5 0 0 , 0 0 0 . 0 0 5 0 0 , 9 9 5 . 0 0 F F C B T o t a l F e d e r a l F a r m C r e d i t B a n k 1,5 0 0 , 0 0 0 . 0 0 6 . 6 4 % 1 , 4 9 8 , 5 4 5 . 0 0 6 . 6 4 % Sy n c h r o n y B a n k R e t a i l C e r t i f i c a t e o f D e p o s i t M u l t i - B a n k S e c u r i t i e s 0 6 / 0 6 / 1 4 0 6 / 0 6 / 1 9 2 . 0 0 0 % 9 9 , 5 0 0 . 0 0 1 0 1 , 3 2 2 . 0 0 N e g o t i a b l e C D Ba r c l a y s B a n k R e t a i l C e r t i f i c a t e o f D e p o s i t M u l t i - B a n k Se c u r i t i e s 0 7 / 0 2 / 1 4 0 7 / 0 5 / 1 6 0 . 6 5 0 % 9 9 , 8 2 5 . 0 0 1 0 0 , 1 6 2 . 0 0 N e g o t i a b l e C D Co m e n i t y C a p i t a l B a n k M u l t i - B a n k S e c u r i t i e s 0 8 / 2 5 / 1 4 0 2 / 25 / 1 6 0 . 7 5 0 % 1 2 5 , 0 0 0 . 0 0 1 2 5 , 2 4 7 . 5 0 N e g o t i a b l e C D Me r r i c k B a n k S o u t h C T F D e p M u l t i - B a n k S e c u r i t i e s 1 2 / 0 8 / 1 4 12 / 0 8 / 1 5 0 . 5 0 0 % 1 2 5 , 0 0 0 . 0 0 1 2 5 , 0 9 2 . 5 0 N e g o t i a b l e C D Sa l l i e M a e B a n k C T F D e p M u l t i - B a n k S e c u r i t i e s 1 2 / 2 5 / 1 4 1 2/ 1 2 / 1 6 1 . 0 5 0 % 1 2 5 , 0 0 0 . 0 0 1 2 5 , 4 5 2 . 5 0 N e g o t i a b l e C D Go l d m a n S a c h s B k C T F D e p M u l t i - B a n k S e c u r i t i e s 0 1 / 0 7 / 1 5 01 / 0 7 / 1 9 1 . 9 0 0 % 2 0 0 , 0 0 0 . 0 0 2 0 1 , 4 2 6 . 0 0 N e g o t i a b l e C D Pa c i f i c W e s t i n B a n k C T F D e p M u l t i - B a n k S e c u r i t i e s 0 3 / 2 0 /1 5 0 3 / 1 8 / 1 6 0 . 5 0 0 % 2 0 0 , 0 0 0 . 0 0 2 0 0 , 0 4 6 . 0 0 N e g o t i a b l e C D Am e r i c a n E x p C e n t u r i o n C T F D e p Mu l t i - B a n k S e c u r i t i e s 05 / 0 1 / 1 5 0 5 / 0 1 / 1 5 0 . 9 0 0 % 1 9 9 , 7 0 0 . 0 0 20 0 , 2 5 6 . 0 0 N e g o t i a b l e C D Ev e r b a n k J a c k s o n v i l l e F L A C T F D e p Mu l t i - B a n k S e c u r i t i e s 05 / 2 8 / 1 5 0 5 / 2 8 / 1 5 0 . 4 5 0 % 20 0 , 0 0 0 . 0 0 20 0 , 0 0 2 . 0 0 N e g o t i a b l e C D T o t a l N e g o t i a b l e C e r t i f i c a t e s o f D e p o s i t 1,3 7 4 , 0 2 5 . 0 0 6 . 0 8 % 1 , 3 7 9 , 0 0 6 . 5 0 6 . 1 1 % To t a l I n v e s t m e n t s 22 , 5 9 4 , 1 9 2 . 6 3 $ 1 0 0 . 0 0 % 22 , 5 8 1 , 8 9 4 . 4 3 $ 1 0 0 . 0 0 % ** R e p r e s e n t s t h e L A I F d a i l y r a t e a t 5 / 3 1 / 1 5 CO S T A M E S A S A N I T A R Y D I S T R I C T Sc h e d u l e o f I n v e s t m e n t s b y I n s t r u m e n t T y p e Ma y 3 1 , 2 0 1 5 5 In v e s t m e n t P u r c h a s e M a t u r i t y D a y s t o C o u p o n Y i e l d t o I n v e stment Br o k e r / D e a l e r Ty p e Da t e D a t e Ma t u r i t y Ra t e Ma t u r i t y Cost Lo c a l A g e n c y I n v e s t m e n t F u n d P o o l 1 0 . 2 9 0 % * * 0 . 2 9 0 % 6 , 9 4 0 , 2 9 2 . 6 3 $ E. J . D e L a R o s a F H L M C 0 8 / 0 7 / 1 2 0 8 / 0 7 / 1 7 7 9 9 1 . 0 0 0 % 1 . 0 0 0 % 1,000,000.00 E. J . D e L a R o s a F N M A 1 0 / 1 8 / 1 2 1 0 / 1 8 / 1 7 8 7 1 1 . 0 0 0 % 1 . 0 0 0 % 1 ,000,000.00 E. J . D e L a R o s a F N M A 1 1 / 1 5 / 1 2 1 1 / 1 5 / 1 7 8 9 9 1 . 0 0 0 % 1 . 0 0 0 % 1 ,000,000.00 E. J . D e L a R o s a F H L M C 1 2 / 2 8 / 1 2 1 2 / 2 8 / 1 7 9 4 2 0 . 9 5 0 % 0 . 9 5 0 % 1,000,000.00 E. J . D e L a R o s a F H L M C 0 2 / 2 2 / 1 3 0 2 / 2 2 / 1 8 9 9 8 1 . 1 5 0 % 1 . 1 5 0 % 1,000,000.00 E. J . D e L a R o s a F H L M C 0 2 / 2 8 / 1 3 0 2 / 2 8 / 1 8 1 , 0 0 4 1 . 1 0 0 % 1 . 1 0 0% 1 , 0 0 0 , 0 0 0 . 0 0 E. J . D e L a R o s a F H L M C 0 3 / 2 7 / 1 3 0 3 / 2 7 / 1 8 1 , 0 3 1 1 . 1 3 0 % 1 . 1 3 0% 1 , 0 0 0 , 0 0 0 . 0 0 Un i o n B a n c F N M A 0 5 / 1 5 / 1 3 0 5 / 1 5 / 1 7 7 1 5 0 . 7 0 0 % 0 . 7 0 0 % 1 , 0 0 0 , 0 00.00 E. J . D e L a R o s a F F C B 0 6 / 0 4 / 1 3 0 6 / 0 4 / 1 8 1 , 1 0 0 1 . 2 5 0 % 1 . 2 5 0 % 1 , 0 0 0 , 0 0 0 . 0 0 E. J . D e L a R o s a F H L M C 0 6 / 2 6 / 1 3 0 6 / 2 6 / 1 8 1 , 1 2 2 1 . 4 0 0 % 1 . 4 0 0% 1 , 0 0 0 , 0 0 0 . 0 0 Mu l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 0 6 / 0 6 / 1 4 0 6 / 0 6 / 1 9 1 ,4 6 7 2 . 0 0 0 % 2 . 1 0 6 % 9 9 , 5 0 0 . 0 0 Mu l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 0 7 / 0 2 / 1 4 0 7 / 0 5 / 1 6 4 01 0 . 6 5 0 % 0 . 6 5 0 % 9 9 , 8 2 5 . 0 0 Mu l t i - B a n k S e c u r i t i e s F F C B 0 7 / 2 4 / 1 4 0 7 / 2 9 / 1 9 1 , 5 2 0 1 . 9 0 0 % 1 . 9 0 0 % 5 0 0 , 0 0 0 . 0 0 Mu l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 0 8 / 2 5 / 1 4 0 2 / 2 5 / 1 6 2 70 0 . 7 5 0 % 0 . 7 5 0 % 1 2 5 , 0 0 0 . 0 0 Mu l t i - B a n k S e c u r i t i e s F H L M C 1 1 / 2 6 / 1 4 1 1 / 2 6 / 1 9 1 , 6 4 0 1 . 5 0 0% 1 . 5 0 0 % 2 4 9 , 8 7 5 . 0 0 Mu l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 1 2 / 0 8 / 1 4 1 2 / 0 8 / 1 5 1 91 0 . 5 0 0 % 0 . 5 0 0 % 1 2 5 , 0 0 0 . 0 0 Mu l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 1 2 / 2 5 / 1 4 1 2 / 1 2 / 1 6 5 61 1 . 0 5 0 % 1 . 0 5 0 % 1 2 5 , 0 0 0 . 0 0 Mu l t i - B a n k S e c u r i t i e s F H L M C 1 2 / 3 0 / 1 4 1 2 / 3 0 / 1 9 1 , 6 7 4 2 . 0 0 0% 2 . 0 0 0 % 5 0 0 , 0 0 0 . 0 0 Mu l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 0 1 / 0 7 / 1 5 0 1 / 0 7 / 1 9 1 ,3 1 7 1 . 9 0 0 % 1 . 9 0 0 % 2 0 0 , 0 0 0 . 0 0 Mu l t i - B a n k S e c u r i t i e s F H L B 03 / 1 9 / 1 5 0 3 / 1 7 / 2 0 1, 7 5 2 1 . 8 0 0 % 1 . 8 0 0 % 2 3 0 , 0 0 0 . 0 0 Mu l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 03 / 2 0 / 1 5 0 3 / 1 8 / 1 6 29 2 0 . 5 0 0 % 0 . 5 0 0 % 2 0 0 , 0 0 0 . 0 0 Mu l t i - B a n k S e c u r i t i e s F H L B 03 / 3 0 / 1 5 0 3 / 3 0 / 2 0 1, 7 6 5 0 . 5 0 0 % 0 . 5 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 Mu l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 05 / 0 1 / 1 5 0 5 / 0 1 / 1 7 70 1 0. 9 0 0 % 0 . 9 0 0 % 199,700.00 Mu l t i - B a n k S e c u r i t i e s F H L B 05 / 0 6 / 1 5 0 5 / 0 6 / 2 0 1, 8 0 2 1. 8 0 0 % 1 . 8 0 0 % 1,000,000.00 Mu l t i - B a n k S e c u r i t i e s F H L B 05 / 2 8 / 1 5 0 5 / 2 8 / 2 0 1, 8 2 4 1. 5 0 0 % 1 . 5 0 0 % 800,000.00 Mu l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 05 / 2 8 / 1 5 0 5 / 2 7 / 1 6 36 2 0. 4 5 0 % 0 . 4 5 0 % 200,000.00 To t a l I n v e s t m e n t P o r t f o l i o 22,594,192.63 $ To t a l P o r t f o l i o We i g h t e d A v g I n t e r e s t R a t e 0 . 8 9 5 % We i g h t e d A v g Y i e l d t o M a t u r i t y 0 . 8 9 6 % We i g h t e d A v g D a y s t o M a t u r i t y 7 8 7 D a y s 2 . 1 5 Y e a r s ** R e p r e s e n t s t h e L A I F d a i l y r a t e a t 5 / 3 1 / 1 5 CO S T A M E S A S A N I T A R Y D I S T R I C T In v e s t m e n t P o r t f o l i o Ma y 3 1 , 2 0 1 5 6 Net Pu r c h a s e M a t u r i t y I n t u i t i o n I n v e s t m e n t C o u p o n I n v e s t m e nt M a r k e t A c c r u e d G a i n / ( L o s s ) Da t e Da t e Br o k e r / D e a l e r Ty p e Pa r Ra t e Co s t Va l u e In t e r e s t If Sold n/ a C o n t i n u o u s L A I F P o o l 6 , 9 4 0 , 2 9 2 . 6 3 $ 0 . 2 9 0 % * * 6 , 9 4 0 , 2 9 2 . 6 3 6 , 9 4 0 , 2 9 2 . 6 3 - - 08 / 0 7 / 1 2 0 8 / 0 7 / 1 7 E . J . D e L a R o s a F H L M C 1 , 0 0 0 , 0 0 0 . 0 0 1 . 0 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 1 , 0 0 1 , 2 3 0 . 0 0 3 , 1 6 6 . 6 7 1 , 2 3 0 . 0 0 10 / 1 8 / 1 2 1 0 / 1 8 / 1 7 E . J . D e L a R o s a F N M A 1 , 0 0 0 , 0 0 0 . 0 0 1 . 0 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 9 9 9 , 2 1 0 . 0 0 1 , 1 9 4 . 4 4 ( 7 9 0 . 0 0 ) 11 / 1 5 / 1 2 1 1 / 1 5 / 1 7 E . J . D e L a R o s a F N M A 1 , 0 0 0 , 0 0 0 . 0 0 1 . 0 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 9 9 8 , 3 3 0 . 0 0 4 4 4 . 4 4 ( 1 , 6 7 0 . 0 0 ) 12 / 2 8 / 1 2 1 2 / 2 8 / 1 7 E . J . D e L a R o s a F H L M C 1 , 0 0 0 , 0 0 0 . 0 0 0 . 9 5 0 % 1 , 0 0 0 , 0 0 0 . 0 0 9 9 5 , 7 5 0 . 0 0 4 , 0 3 7 . 5 0 ( 4 , 2 5 0 . 0 0 ) 02 / 2 2 / 1 3 0 2 / 2 2 / 1 8 E . J . D e L a R o s a F H L M C 1 , 0 0 0 , 0 0 0 . 0 0 1 . 1 5 0 % 1 , 0 0 0 , 0 0 0 . 0 0 1 , 0 0 0 , 7 3 0 . 0 0 3 , 1 6 2 . 5 0 7 3 0 . 0 0 02 / 2 8 / 1 3 0 2 / 2 8 / 1 8 E . J . D e L a R o s a F H L M C 1 , 0 0 0 , 0 0 0 . 0 0 1 . 1 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 9 9 8 , 9 1 0 . 0 0 2 , 8 4 1 . 6 7 ( 1 , 0 9 0 . 0 0 ) 03 / 2 7 / 1 3 0 3 / 2 7 / 1 8 E . J . D e L a R o s a F H L M C 1 , 0 0 0 , 0 0 0 . 0 0 1 . 1 3 0 % 1 , 0 0 0 , 0 0 0 . 0 0 9 9 4 , 6 0 0 . 0 0 2 , 0 0 8 . 8 9 ( 5 , 4 0 0 . 0 0 ) 05 / 1 5 / 1 3 0 5 / 1 5 / 1 7 U n i o n B a n c F N M A 1 , 0 0 0 , 0 0 0 . 0 0 0 . 7 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 9 9 8 , 1 8 0 . 0 0 3 1 1 . 1 1 ( 1 , 8 2 0 . 0 0 ) 06 / 0 4 / 1 3 0 6 / 0 4 / 1 8 E . J . D e L a R o s a F F C B 1 , 0 0 0 , 0 0 0 . 0 0 1 . 2 5 0 % 1 , 0 0 0 , 0 0 0 . 0 0 9 9 7 , 5 5 0 . 0 0 6 , 1 4 5 . 8 3 ( 2 , 4 5 0 . 0 0 ) 06 / 2 6 / 1 3 0 6 / 2 6 / 1 8 E . J . D e L a R o s a F H L M C 1 , 0 0 0 , 0 0 0 . 0 0 1 . 4 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 9 9 9 , 8 5 0 . 0 0 6 , 0 2 7 . 7 8 ( 1 5 0 . 0 0 ) 06 / 0 6 / 1 4 0 6 / 0 6 / 1 9 M u l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 1 00 , 0 0 0 . 0 0 2 . 0 0 0 % 9 9 , 5 0 0 . 0 0 1 0 1 , 3 2 2 . 0 0 9 5 3 . 4 2 1 , 8 2 2 . 0 0 07 / 0 2 / 1 4 0 7 / 0 5 / 1 6 M u l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 1 00 , 0 0 0 . 0 0 0 . 6 5 0 % 9 9 , 8 2 5 . 0 0 1 0 0 , 1 6 2 . 0 0 2 6 5 . 3 4 3 3 7 . 0 0 07 / 2 4 / 1 4 0 7 / 2 4 / 1 9 M u l t i - B a n k S e c u r i t i e s F F C B 5 0 0 , 0 0 0 . 0 0 1 . 9 0 0 % 5 0 0 , 0 0 0 . 0 0 5 0 0 , 9 9 5 . 0 0 3 , 3 5 1 . 3 9 9 9 5 . 0 0 08 / 2 5 / 1 4 0 2 / 2 5 / 1 6 M u l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 1 25 , 0 0 0 . 0 0 0 . 7 5 0 % 1 2 5 , 0 0 0 . 0 0 1 2 5 , 2 4 7 . 5 0 1 5 . 4 1 2 4 7 . 5 0 11 / 2 6 / 1 4 1 1 / 2 6 / 1 9 M u l t i - B a n k S e c u r i t i e s F H L M C 2 5 0 , 0 0 0 . 0 0 1 . 5 0 0 % 2 4 9 , 8 7 5 . 0 0 2 5 0 , 4 3 7 . 5 0 5 2 . 0 8 5 6 2 . 5 0 12 / 0 8 / 1 4 1 2 / 0 8 / 1 5 M u l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 1 25 , 0 0 0 . 0 0 0 . 5 0 0 % 1 2 5 , 0 0 0 . 0 0 1 2 5 , 0 9 2 . 5 0 3 9 . 3 8 9 2 . 5 0 12 / 2 5 / 1 4 1 2 / 1 2 / 1 6 M u l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 1 25 , 0 0 0 . 0 0 1 . 0 5 0 % 1 2 5 , 0 0 0 . 0 0 1 2 5 , 4 5 2 . 5 0 6 1 8 . 4 9 4 5 2 . 5 0 12 / 3 0 / 1 4 1 2 / 3 0 / 1 9 M u l t i - B a n k S e c u r i t i e s F H L M C 5 0 0 , 0 0 0 . 0 0 2 . 0 0 0 % 5 0 0 , 0 0 0 . 0 0 5 0 0 , 6 9 5 . 0 0 4 , 1 6 6 . 6 7 6 9 5 . 0 0 01 / 0 7 / 1 5 0 1 / 0 7 / 1 9 M u l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 2 00 , 0 0 0 . 0 0 1 . 9 0 0 % 2 0 0 , 0 0 0 . 0 0 2 0 1 , 4 2 6 . 0 0 1 , 4 9 9 . 1 8 1 , 4 2 6 . 0 0 03 / 1 7 / 1 5 0 3 / 1 7 / 2 0 Mu l t i - B a n k S e c u r i t i e s F H L B 2 3 0 , 0 0 0 . 0 0 1 . 8 0 0 % 2 3 0 , 0 0 0 . 0 0 2 3 0 , 1 5 1 . 8 0 8 5 1 . 0 0 1 5 1 . 8 0 03 / 2 0 / 1 5 0 3 / 1 8 / 1 6 Mu l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 2 0 0 , 0 0 0 . 0 0 0 . 5 0 0 % 2 0 0 , 0 0 0 . 0 0 2 0 0 , 0 4 6 . 0 0 1 9 7 . 2 6 4 6 . 0 0 03 / 3 0 / 1 5 0 3 / 3 0 / 2 0 Mu l t i - B a n k S e c u r i t i e s F H L B 1 , 0 0 0 , 0 0 0 . 0 0 0 . 5 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 1 , 0 0 0 , 3 1 0 . 0 0 8 3 3 . 3 3 3 1 0 . 0 0 05 / 0 1 / 1 5 0 5 / 0 1 / 1 7 Mu l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 2 0 0 , 0 0 0 . 0 0 0. 9 0 0 % 19 9 , 7 0 0 . 0 0 2 0 0 , 2 5 6 . 0 0 1 5 2 . 8 8 5 5 6 . 0 0 05 / 0 6 / 1 5 0 5 / 0 6 / 2 0 Mu l t i - B a n k S e c u r i t i e s F H L B 1 , 0 0 0 , 0 0 0 . 0 0 1. 8 0 0 % 1, 0 0 0 , 0 0 0 . 0 0 9 9 6 , 2 1 0 . 0 0 1 , 1 5 0 . 0 0 ( 3 , 7 9 0 . 0 0 ) 05 / 2 8 / 1 5 0 5 / 2 8 / 2 0 Mu l t i - B a n k S e c u r i t i e s F H L B 8 0 0 , 0 0 0 . 0 0 1. 5 0 0 % 80 0 , 0 0 0 . 0 0 7 9 9 , 4 5 6 . 0 0 1 0 0 . 0 0 ( 5 4 4 . 0 0 ) 05 / 2 8 / 1 5 0 5 / 2 7 / 1 6 Mu l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 2 0 0 , 0 0 0 . 0 0 0. 4 5 0 % 20 0 , 0 0 0 . 0 0 2 0 0 , 0 0 2 . 0 0 7 . 4 0 2.00 To t a l I n v e s t m e n t s 22 , 5 9 5 , 2 9 2 . 6 3 $ 2 2 , 5 9 4 , 1 9 2 . 6 3 2 2 , 5 8 1 , 8 9 4 . 4 3 4 3 , 5 9 4 . 0 6 ( 1 2 , 2 9 8 . 2 0 ) ** R e p r e s e n t s t h e L A I F d a i l y r a t e a t 5 / 3 1 / 1 5 C O S T A M E S A S A N I T A R Y D I S T R I C T Fo r a l l M a t u r i t i e s w i t h M a r k e t V a l u e s Ma y 3 1 , 2 0 1 5 7 Ty p e o f P u r c h a s e M a t u r i t y C o u p o n I n v e s t m e n t In v e s t m e n t Da t e Da t e Ra t e Pa r V a l u e Co s t FH L M C 0 8 / 0 7 / 1 2 0 8 / 0 7 / 1 7 1 . 0 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 1 , 0 0 0 , 0 0 0 . 0 0 C a l l a b l e 8 / 7 / 1 4 w / 5 d a y s n o t i c e , t h e r e a f t e r 11,2,5,8 FN M A 1 0 / 1 8 / 1 2 1 0 / 1 8 / 1 7 1 . 0 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 1 , 0 0 0 , 0 0 0 . 0 0 C a l l a b l e 5 / 1 5 / 1 3 w / 1 0 d a y s n o t i c e , t h e r e a f t e r 8,11,2,5 FN M A 1 1 / 1 5 / 1 2 1 1 / 1 5 / 1 7 1 . 0 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 1 , 0 0 0 , 0 0 0 . 0 0 C a l l a b l e 5 / 1 5 / 1 3 w / 1 0 d a y s n o t i c e , t h e r e a f t e r 8,11,2,5 FH L M C 1 2 / 2 8 / 1 2 1 2 / 2 8 / 1 7 0 . 9 5 0 % 1 , 0 0 0 , 0 0 0 . 0 0 1 , 0 0 0 , 0 0 0 . 0 0 C a l l a b l e 1 2 / 2 8 / 1 3 w / 5 d a y s n o t i c e , m o n t h l y t hereafter FH L M C 0 2 / 2 2 / 1 3 0 2 / 2 2 / 1 8 1 . 1 5 0 % 1 , 0 0 0 , 0 0 0 . 0 0 1 , 0 0 0 , 0 0 0 . 0 0 C a l l a b l e 8 / 2 2 / 1 3 , w / 5 d a y s n o t i c e , t h e r e a f t e r 8,11,2,5 FH L M C 0 2 / 2 8 / 1 3 0 2 / 2 8 / 1 8 1 . 1 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 1 , 0 0 0 , 0 0 0 . 0 0 C a l l a b l e 2 / 2 8 / 1 4 , w / 5 d a y s n o t i c e , a n n u a l l y thereafter FH L M C 0 3 / 2 7 / 1 3 0 3 / 2 7 / 1 8 1 . 1 3 0 % 1 , 0 0 0 , 0 0 0 . 0 0 1 , 0 0 0 , 0 0 0 . 0 0 C a l l a b l e 3 / 2 7 / 1 5 , w / 5 d a y s n o t i c e , t h e r e a f t e r 3,6,9,12 FN M A 0 5 / 1 5 / 1 3 0 5 / 1 5 / 1 7 0 . 7 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 1 , 0 0 0 , 0 0 0 . 0 0 C a l l a b l e 5 / 1 5 / 1 4 w / 1 0 d a y s n o t i c e , q t r l y t h e reafter FF C B 0 6 / 0 4 / 1 3 0 6 / 0 4 / 1 8 1 . 2 5 0 % 1 , 0 0 0 , 0 0 0 . 0 0 1 , 0 0 0 , 0 0 0 . 0 0 C a l l a b l e 9 / 4 / 1 3 w / 5 d a y s n o t i c e , a n y t i m e t h e reafter FH L M C 0 6 / 2 6 / 1 3 0 6 / 2 6 / 1 8 1 . 4 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 1 , 0 0 0 , 0 0 0 . 0 0 C a l l a b l e 3 / 2 6 / 1 5 w / 5 d a y s n o t i c e , t h e r e a f t e r 3,6,9,12 Ne g o t i a b l e C D 0 6 / 0 6 / 1 4 0 6 / 0 6 / 1 9 2 . 0 0 0 % 1 0 0 , 0 0 0 . 0 0 9 9 , 5 0 0 . 0 0 N o n e Ne g o t i a b l e C D 0 7 / 0 2 / 1 4 0 7 / 0 5 / 1 6 0 . 6 5 0 % 1 0 0 , 0 0 0 . 0 0 9 9 , 8 2 5 . 0 0 N o n e FF C B 0 7 / 2 4 / 1 4 0 7 / 2 4 / 1 9 1 . 9 0 0 % 5 0 0 , 0 0 0 . 0 0 5 0 0 , 0 0 0 . 0 0 C a l l a b l e 7 / 2 4 / 1 5 w / 5 d a y s n o t i c e , a n y t i m e thereafter Ne g o t i a b l e C D 0 8 / 2 5 / 1 4 0 2 / 2 5 / 1 6 0 . 7 5 0 % 1 2 5 , 0 0 0 . 0 0 1 2 5 , 0 0 0 . 0 0 N o n e FH L M C 1 1 / 2 6 / 1 4 1 1 / 2 6 / 1 9 1 . 5 0 0 % 2 5 0 , 0 0 0 . 0 0 2 4 9 , 8 7 5 . 0 0 C a l l a b l e 5 / 2 6 / 1 5 w / 5 d a y s n o t i c e , a n y t i m e thereafter Ne g o t i a b l e C D 1 2 / 0 8 / 1 4 1 2 / 0 8 / 1 5 0 . 5 0 0 % 1 2 5 , 0 0 0 . 0 0 1 2 5 , 0 0 0 . 0 0 N o n e Ne g o t i a b l e C D 1 2 / 2 5 / 1 4 1 2 / 1 2 / 1 6 1 . 0 5 0 % 1 2 5 , 0 0 0 . 0 0 1 2 5 , 0 0 0 . 0 0 N o n e FH L M C 1 2 / 3 0 / 1 4 1 2 / 3 0 / 1 9 2 . 0 0 0 % 5 0 0 , 0 0 0 . 0 0 5 0 0 , 0 0 0 . 0 0 C a l l a b l e 3 / 3 0 / 1 5 w / 5 d a y s n o t i c e , a n y t i m e thereafter Ne g o t i a b l e C D 0 1 / 0 7 / 1 5 0 1 / 0 7 / 1 9 1 . 9 0 0 % 2 0 0 , 0 0 0 . 0 0 2 0 0 , 0 0 0 . 0 0 N o n e FH L B 03 / 1 9 / 1 5 0 3 / 1 7 / 2 0 1. 8 0 0 % 2 3 0 , 0 0 0 . 0 0 2 3 0 , 0 0 0 . 0 0 C a l l a b l e 6 / 1 7 / 1 5 w / 5 d a y s n o t i c e , a n y t i m e thereafter Ne g o t i a b l e C D 03 / 2 0 / 1 5 0 3 / 1 8 / 1 6 0. 5 0 0 % 2 0 0 , 0 0 0 . 0 0 2 0 0 , 0 0 0 . 0 0 N o n e FH L B 03 / 3 0 / 1 5 0 3 / 3 0 / 2 0 0. 5 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 1 , 0 0 0 , 0 0 0 . 0 0 C a l l a b l e 6 / 3 0 / 1 5 w / 5 d a y s n o t i c e , a n y t i m e t h ereafter Ne g o t i a b l e C D 05 / 0 1 / 1 5 0 5 / 0 1 / 1 7 0 . 9 0 0 % 20 0 , 0 0 0 . 0 0 1 9 9 , 7 0 0 . 0 0 N o n e FH L B 05 / 0 6 / 1 5 0 5 / 0 6 / 2 0 1 . 8 0 0 % 1, 0 0 0 , 0 0 0 . 0 0 1 , 0 0 0 , 0 0 0 . 0 0 C a l l a b l e 1 1 / 6 / 1 5 w / 5 d a y s n o t i c e , a n y t i m e t h ereafter FH L B 05 / 2 8 / 1 5 0 5 / 2 8 / 2 0 1 . 5 0 0 % 80 0 , 0 0 0 . 0 0 8 0 0 , 0 0 0 . 0 0 C a l l a b l e 8 / 2 8 / 1 5 w / 5 d a y s n o t i c e , a n y t i m e thereafter Ne g o t i a b l e C D 05 / 2 8 / 1 5 0 5 / 2 7 / 1 6 0 . 4 5 0 % 20 0 , 0 0 0 . 0 0 2 0 0 , 0 0 0 . 0 0 N o n e To t a l s 15 , 6 5 5 , 0 0 0 . 0 0 $ 1 5 , 6 5 3 , 9 0 0 . 0 0 $ CO S T A M E S A S A N I T A R Y D I S T R I C T Ca l l S c h e d u l e Ma y 3 1 , 2 0 1 5 Ca l l F e a t u r e s 8 Cost 50 , 1 3 6 . 7 6 In T h o u s a n d s 1 - 1 8 0 D a y s 6 , 9 4 0 $ 18 1 - 3 6 5 D a y s 6 5 0 1 - 2 Y e a r s 1 , 4 2 5 ## # # # # # # # # 6, 5 6 2 . 5 0 2 - 3 Y e a r s 7,000 CO S T A M E S A S A N I T A R Y D I S T R I C T MA T U R I T I E S D I S T R I B U T I O N Ma y 3 1 , 2 0 1 5 30 % 40 % 50 % 60 % 70 % 30 . 7 2 % 30 . 9 8 % 6, 5 6 2 . 5 0 2 - 3 Y e a r s 7,000 ## # # # # # # # # 3 - 4 Y e a r s 2 , 2 0 0 4 - 5 Y e a r s 4 , 3 7 9 TO T A L 22,594 $ 0% 10 % 20 % 30 % 1 - 1 8 0 Da y s 18 1 - 3 6 5 Da y s 1 - 2 Ye a r s 2 - 3 Ye a r s 3 - 4 Ye a r s 4 - 5 Ye a r s 0 0 0 0 0 0 2. 8 8 % 6. 3 1 % 9. 7 4 % 19 . 3 8 % 9 Co s t a M e s a S a n i t a r y D i s t r i c t Po r t f o l i o I n t e r e s t R a t e I n f o r m a t i o n as o f M a y 3 1 , 2 0 1 5 0. 2 0 % 0. 4 0 % 0. 6 0 % 0. 8 0 % 1. 0 0 % 1. 2 0 % 1. 4 0 % 1. 6 0 % 1. 8 0 % 2. 0 0 % 3 month T-Bill 6 month T-Bill 2 year T-Note 3 year T-Note 5 year T-Note CMSD-monthly LAIF-monthly OC Pool-monthly 0. 0 0 % 10 Costa Mesa Sanitary District ... an Independent Special District Preliminary FY 2014-15 Year-End Budget (4th Quarter Budget Report) Item Number: 7. Recommendation/Notes: Recommendation: That the Board of Directors receive and file the report. ATTACHMENTS: Description Type Preliminary FY 2014-15 Year-End Budget Cover Memo Costa Mesa Sanitary District …an Independent Special District Protecting our community’s health and the environment by providing solid waste and sewer collection services. www.cmsdca.gov Memorandum To: Board of Directors From: Scott Carroll, General Manager Via: Wendy H. Davis, Interim Finance Manager Date: July 23, 2015 Subject: FY 2014-15 Budget Review - Fourth Quarter Summary This report serves as a summary of the District’s spending through June 30, 2015 as well as staff’s best estimate of projected balances for the year-ended June 30, 2015. Staff Recommendation That the Board of Directors receive and file this report. Analysis Based on the spending trends through June 30, 2015, staff is projecting small savings in both the Solid Waste and Wastewater Funds. As of June 30, 2015, a total of 95.9% of the Solid Waste budget for the 2014-2015 fiscal year has been expended. At this time, staff anticipates a budgetary savings in Personnel. The Solid Waste Fund is projected to have a year-end budget surplus balance of $67,075. A total of 82.0% of the Wastewater Fund’s operating budget has been expended as of June 30, 2015. The percent expended is under staff’s estimates due to contracted work in progress but unbilled. Staff anticipates a budgetary savings in Personnel costs due to vacancies, which is offset by greater than normal expenses in some of the M&O accounts. The Wastewater Fund currently reflects a projected year-end surplus budget of $178,834. Please see the attached report for a more detailed analysis. Board of Directors July 23, 2015 Page 2 of 2 Strategic Plan Element & Goal This item supports achieving the objective and strategy of Strategic Element No. 7.0, Finance, which states: “Objective: To ensure the short and long-term fiscal health of the District. Strategy: The District will forecast and plan revenue and expenditures and maintain appropriate reserves and investment to provide financial resources to fund current and planned operations and projects.” Legal Review Not applicable. Environmental Review Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include …. C. Continuing administrative or maintenance activities.” Financial Review See attached report. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the July 23, 2015 Board of Directors regular meeting at District Headquarters and on District website. Alternative Actions 1. Refer the matter back to staff for additional information. Attachments A: FY 2014-15 Fourth Quarter Budget Analysis B: Expenditure Analysis through 6/30/2015 COSTA MESA SANITARY DISTRICT Fourth Quarter Budget Analysis Fiscal Year 2014-15 EXECUTIVE SUMMARY Attached is the fourth quarter budget analysis of the Solid and Wastewater Fund’s operating budgets for fiscal year (FY) 2014-15. This analysis uses the “Amended Budget”, which consists of the adopted budget plus any prior year carryover appropriations, as well as budget adjustments approved through June 30, 2015. The projections in this analysis are based on “Run-Rate” calculations unitizing historical trends for some accounts, while others are based on known or anticipated spending by staff. The Costa Mesa Sanitary District (District) Solid Waste and Wastewater Funds are both Enterprise Funds. These funds are operated as independent business ventures sharing one Board of Directors. Some expenses of the District are charged entirely to a specific fund, while other expenses may be allocated to both funds based on a percentage. For example, the costs associated with the District’s Board of Directors will be split between the funds equally. However, the cost of the trash pickup will be charged only to the Solid Waste Fund. Based on the attached Expenditure Analysis, both the Solid Waste and Wastewater Funds are projected to have a small budget surplus at June 30, 2015 as described below: SOLID WASTE FUND The annual operating budget for the Solid Waste fund is $5,505,725. The total year-to-date expenses are $5,281,219, and staff estimates the total year-end balance will be $5,438,650 resulting in a projected surplus of $67,075. This projected surplus results primarily from unexpended funds in the Personnel and Special Programs. The following sections are intended to provide a summary of the more significant budget to actual changes anticipated by staff at year-end: PERSONNEL The District currently has two vacant positions, the Administrative Services Manager and the Permit Technician which all provide services to both funds. Therefore, only a portion of their costs are charged to the Solid Waste Fund. The projected expenses for FY 2014-15 assume that these positions will remain vacant until the end of the fiscal year, thus creating a substantial savings in the salary and benefit accounts. Additionally, the District is realizing a savings in its “PERS Employee” account due to costs which were previously paid by the District, are now required to be paid by the employee for all new hires. The total projected savings in Personnel costs at June 30, 2015 is $58,450. M & O The M & O accounts are projected to exceed the amended budget by $2,755. The following is a summary of expenses not included in the amended budget that are causing the variance:  Professional Services – This account is estimated to be under budget by $2,520. The $30,000 budgeted here to purchase composting bins has been postponed to take advantage of grant funds available in fiscal year 2015-16. This saving is offset by the shared services agreement established with the Orange County Sanitation District to perform the Human Resources duties for the vacant Administrative Services Manager position.  Medical/Employment Services – This account is estimated to be over budget by $400 or 200% due to the costs associated with recruiting new employees such as; advertising, fingerprinting, background checks and physicals. COSTA MESA SANITARY DISTRICT Fourth Quarter Budget Analysis Fiscal Year 2014-15  Trash Hauler – This account is projected to be under budget by $75,000 as a result of the $.25 per occupant savings the District negotiated to implement the new Organics Program.  Recycling/Disposal – This account is projected to be over budget by $75,000 as a result of a projected increase in tonnage of 1000 tons. The cost of the increased tonnage is offset by the $.25 per ton savings the District negotiated to implement the new Organics Program.  Maintenance – The projected overage in this account of $1,497 is the result of the added costs for building maintenance. The District has contracted with Securitas to patrol the District headquarters on nights and weekends which was not included in the adopted budget.  Public Information/Education/Community Outreach – This account is projected to exceed the amended budget by $14,870, due to the spring quarterly newsletter which was budgeted at 35% to the Solid Waste Fund. However, it was determined that a more appropriate allocation was 100%, based on content. Additionally, the Board approved advertising and booth sponsorships for Costa Mesa Community Run.  Computer Licenses & Maintenance – This is a new account established to capture the costs of required annual computer software licenses, warranties, webhosting, monitoring and upgrades. This account is estimated to be over the amended budget by $9,300 and additional funds will have to be transferred from the accounts where services were originally budgeted. SPECIAL PROGRAMS The Household Hazardous Waste collection program and the Anti-Scavenging program are projected to come in substantially under budget, resulting in a budget savings which is offset by the overage in the new Organics Public Information/Education program. The expenses charged to the Organics Public Information/Education program included: Organics Recycling Video, Town hall meetings, Kitchen Collector Pails, UCI Organics Separation Behavioral Study, Robo Calls and Advertising. CAPITAL OUTLAY The capital outlay budget of $8,000 is expected to be fully expended on the Springbrook software upgrade and new computer servers. COSTA MESA SANITARY DISTRICT Fourth Quarter Budget Analysis Fiscal Year 2014-15 WASTEWATER FUND The annual operating budget for the Wastewater fund is $4,547,419, excluding Capital Improvement Projects. The total year-to-date expenses are $3,726,968. Staff estimates the total year-end balance to be $4,368,585, for a projected surplus of $178,834. This projected surplus is being generated primarily from unexpended funds in Personnel, offset by cost overruns in Maintenance and Operations. The following sections are intended to provide a summary of the more significant budget to actual changes anticipated by staff at year-end: PERSONNEL The District currently has two vacant positions, the Administrative Services Manager and the Permit Technician which all provide services to both funds. Therefore, only a portion of their costs are charged to the Wastewater Fund. The projected expenses for FY 2014-15 assume that these positions will remain vacant until the end of the fiscal year, thus creating a substantial savings in the salary and benefit accounts. Additionally, the District is realizing a savings in its “PERS Employee” account due to costs which were previously paid by the District, are now required to be paid by the employee for all new hires. The total projected savings in Personnel costs at June 30, 2015 is $124,220. M & O The M & O accounts are projected to exceed the amended budget by $56,732. The following is a summary of expenses not included in the amended budget that are causing the variance:  Professional Services – This account is estimated to be over budget by $30,090 due to the shared services agreement established with the Orange County Sanitation District to perform the Human Resources duties for the vacant Administrative Services Manager position. These expenses are offset by the budget surplus in salaries and benefits.  Legal Services – The projected overage of $37,250 in this account is the result of the ongoing litigation regarding the Irvine and Indus spills.  Engineering/Architectural Services – This account is projected to be under budget by $34,000 which is offset by the overage of $25,116 in Plan Check/Inspections Services. These types of overage and shortages are result of the actual building activities occurring within the District verses the trend based budget adopted two years ago.  Medical/Employment Services – This account is estimated to be over budget by $1,200 due to the costs associated with recruiting new employees such as; advertising, fingerprinting, background checks and physicals.  Contract Services – The projected overage of $9,500 in this account is the result of the vacant Permit Technician duties, which are being contracted to Wildan and Associates. These expenses are offset by the budget savings in the salary and benefits accounts.  Sewer Line Maintenance – The projected savings of $49,000 in this account resulted from National Plant cleaning 650,838 linear feet of sewer lines under the budgeted amount. COSTA MESA SANITARY DISTRICT Fourth Quarter Budget Analysis Fiscal Year 2014-15  Building Maintenance – The projected overage in this account is $5,517. The District has contracted with Securitas to patrol the District headquarters on nights and weekends which was not included in the adopted budget. The District Yard’s entry door was shattered and required replacement.  Equipment Maintenance – This account is projected to be under budget by $15,690. The cost to maintain computer hardware and software was budgeted in this account but has been charged to the new Computer Licenses and Maintenance account. The savings here will offset the overage in the Computer Licenses and Maintenance account.  Public Information/Education/Community Outreach – This account is projected to be under the amended budget by $15,170, due to the spring quarterly newsletter being charged entirely to the Solid Waste Fund.  Small Tools/Equipment – The unanticipated need to purchase ergonomic chairs for staff and heavy duty storage shelves for the District Yard was not budgeted, resulting in this account exceeding the budget by $2,780.  Computer Licenses & Maintenance – This is a new account established to capture the costs of required annual computer software licenses, warranties, webhosting, monitoring and upgrades. This account is estimated to be over the amended budget by $48,100. These expenses are offset by the budget surplus in other accounts such as Equipment Maintenance.  Professional Development/Training – The estimated $29,144 under budget in this account is mainly the result of less attendance at budgeted conferences by the Board of Directors.  Telephone – This activity is over budget due the increase cost of upgraded broadband services. Staff is projecting that this account will exceed the adopted budget by $7,200.  Contingency – The $128,260 is being reserved for any fines levied by the Regional Water Quality Control Board against the District. CAPITAL OUTLAY The capital outlay budget of $868,882 is projected to be fully expended by June 30, 2015. The capital equipment outlay as of June 30, 2015 included the purchase of six portable generators, Chevy crew truck, Smart Covers, Mobile Data Network tablets and a new VacAll combination truck. COSTA MESA SANITARY DISTRICT Fourth Quarter Budget Analysis Fiscal Year 2014-15 CAPITAL IMPROVEMENT PROJECTS The status of the capital improvement projects as of June 30, 2015 is shown below. All projects with an “Available Balance” as of June 30, 2015 will be carried over into the new fiscal year. Adopted Approved Budget Amended Total Total Available Budget FY 13-14 Adjustment Budget Expenses Encumbrance Balance FY14-15 Carryovers as of 6/30/15 FY14-15 as of 6/30/15 as of 6/30/15 as of 6/30/15 200601 Westside Pump Stn Abandonment #101 400,000 2,098,114 100,000 2,598,114 18,726 2,500 2,576,888 201294 Sewer Manhole Rehab #194 300,000 - - 300,000 3,175 241,800 55,025 201296 Pump Stn Emergency Equip #196 - 350,009 590,000 940,009 342,495 202,658 394,856 201297 System Wide Swr Recon Ph 3 #197 - 295,172 (178,000) 117,172 116,815 - 357 201300 Force Main Upgrades #200 - 894,626 - 894,626 72,826 - 821,800 201301 Replace Equipment at Pump Stn #201 - 134,231 (91,000) 43,231 42,710 - 521 201302 Elden Pump Stn Valve/Repipe #202 - 139,433 329,000 468,433 - - 468,433 201303 Generator at District Yard #203 - 141,222 - 141,222 110,479 - 30,743 201304 Manhole Cover Repairs #204 - 90,881 25,000 115,881 111,372 - 4,509 201306 Gr 4 CCTV Improvements Ph 1 #306 568,000 - (500,000) 68,000 65,145 - 2,855 201307 Harbor PS Generator #307 178,500 - (175,000) 3,500 595 - 2,905 201308 Manhole Rehab #308 340,500 - (340,500) - - - - 201309 City Manhole Adjustment Program #309 - - 340,500 340,500 168,211 - 172,289 1,787,000 4,143,688 100,000 6,030,688 1,052,549 446,958 4,531,181 Or i g i n a l W o r k i n g Ru n - R a t e - F u l l Y e a r - F i n a n c e F i n a n c e BU D G E T B U D G E T Y T D Y T D Y T D 1 3 - 1 4 t o P e r c e n t F u l l Y e a r P r o j e c t i o n F i n a n c e P r o j e c t e d P r o j . % as o f J u l y 1 ' 1 4 - ' 1 5 6 / 3 0 / 2 0 1 5 6 / 3 0 / 2 0 1 4 Y T D 1 4 - 1 5 C h a n g e ' 1 3 - ' 1 4 F u l l Y e a r P r o j e c t i o n s V a r i a n c e 1 R e m a i n i n g EX P E N D I T U R E S Pe r s o n n e l SA L A R I E S F U L L - T I M E 3 5 9 , 6 0 0 3 5 9 , 6 0 0 3 2 9 , 5 8 5 3 0 4 , 0 1 4 2 5 , 5 7 2 8 % 3 0 4 , 0 1 4 3 2 9 , 5 8 5 3 3 5 , 0 0 0 2 4 , 6 0 0 7% SA L A R I E S P A R T - T I M E 3 7 , 9 0 0 3 7 , 9 0 0 2 3 , 2 7 0 2 1 , 0 7 3 2 , 1 9 7 1 0 % 2 1 , 0 7 3 2 3 , 2 7 0 2 5 , 0 0 0 1 2 , 9 0 0 34% SA L A R I E S B O A R D 1 4 , 4 0 0 1 4 , 4 0 0 1 4 , 1 4 4 1 5 , 2 0 5 ( 1 , 0 6 1 ) - 7 % 1 5 , 2 0 5 1 4 , 1 4 4 1 4 , 4 0 0 - 0% OV E R T I M E 9 0 0 9 0 0 2 0 8 3 5 3 ( 1 4 5 ) - 4 1 % 3 5 3 2 0 8 5 0 0 4 0 0 44% Be n e f i t s 1 5 2 , 5 0 0 1 5 2 , 5 0 0 9 6 , 6 5 5 1 0 7 , 2 2 0 ( 1 0 , 5 6 5 ) - 1 0 % 1 0 7 , 2 2 0 9 6 , 6 5 5 1 3 1 , 9 5 0 2 0 , 5 5 0 13% Su b - T o t a l P e r s o n n e l 56 5 , 3 0 0 5 6 5 , 3 0 0 4 6 3 , 8 6 2 4 4 7 , 8 6 5 1 5 , 9 9 7 4 % 4 4 7 , 8 6 5 4 6 3 , 8 6 2 5 0 6 , 8 5 0 5 8 , 4 5 0 1 0 % M & O PR O F E S S I O N A L S E R V I C E S 37 , 5 2 0 3 7 , 5 2 0 1 8 , 4 0 1 3 6 , 6 3 6 ( 1 8 , 2 3 5 ) - 5 0 % 3 6 , 6 3 6 1 8 , 4 0 1 3 5 , 0 0 0 2 , 5 2 0 7% DI S T R I C T M A N A G E R 00 0 0 0 0 % 0 0 0 - 0% LE G A L S E R V I C E S 47 , 2 5 0 4 7 , 2 5 0 1 9 , 6 3 0 2 9 , 6 8 8 ( 1 0 , 0 5 7 ) - 3 4 % 2 9 , 6 8 8 1 9 , 6 3 0 3 0 , 0 0 0 1 7 , 2 5 0 37% FIS C A L S E R V I C E S 12 , 2 0 0 1 2 , 2 0 0 8 , 4 0 7 3 3 , 3 2 1 ( 2 4 , 9 1 4 ) - 7 5 % 3 3 , 3 2 1 8 , 4 0 7 1 2 , 2 0 0 - 0% ME D I C A L / E M P L O Y S E R V I C E S 20 0 2 0 0 3 7 4 3 1 2 6 2 2 0 % 3 1 2 3 7 4 6 0 0 ( 4 0 0 ) -200% CO N T R A C T S E R V I C E S 31 , 3 0 0 3 1 , 3 0 0 1 3 , 2 3 7 2 7 , 2 8 3 ( 1 4 , 0 4 6 ) - 5 1 % 2 7 , 2 8 3 1 3 , 2 3 7 3 0 , 0 0 0 1 , 3 0 0 4% CO U N T Y C O L L E C T I O N F E E 16 , 1 0 0 1 6 , 1 0 0 1 7 5 1 6 , 0 6 6 ( 1 5 , 8 9 1 ) - 9 9 % 1 6 , 0 6 6 1 7 5 1 6 , 1 0 0 - 0% TR A S H H A U L E R ( C R & R ) 2,4 0 0 , 0 0 0 2 , 4 0 0 , 0 0 0 2 , 3 2 2 , 6 6 9 2 , 3 5 1 , 7 2 6 ( 2 9 , 0 5 7 ) - 1 % 2 , 3 5 1 , 7 2 6 2 , 3 2 2 , 6 6 9 2 , 3 2 5 , 0 0 0 7 5 , 0 0 0 3% RE C Y C L I N G / D I S P O S A L ( C R & R ) 2,1 0 0 , 0 0 0 2 , 1 0 0 , 0 0 0 2 , 1 7 0 , 9 7 8 2 , 1 2 1 , 4 0 7 4 9 , 5 7 1 2 % 2 , 1 2 1 , 4 0 7 2 , 1 7 0 , 9 7 8 2 , 1 7 5 , 0 0 0 ( 7 5 , 0 0 0 ) -4% OR G A N I C S D I S P O S A L ( C R & R ) 00 0 0 0 0 % 0 0 0 - 0% CO N T A I N E R C O L L E C T I O N C O S T 14 , 0 0 0 1 4 , 0 0 0 1 1 , 0 1 5 1 4 , 2 5 5 ( 3 , 2 4 0 ) - 2 3 % 1 4 , 2 5 5 1 1 , 0 1 5 1 5 , 0 0 0 ( 1 , 0 0 0 ) -7% EL E C T I O N S 17 , 5 0 0 1 7 , 5 0 0 1 6 , 2 6 4 0 1 6 , 2 6 4 0 % 0 1 6 , 2 6 4 1 6 , 3 0 0 1 , 2 0 0 7% MA I N T E N A N C E 7, 3 4 0 6 , 4 9 7 3 , 9 7 7 6 , 0 3 7 ( 2 , 0 6 0 ) - 3 4 % 6 , 0 3 7 3 , 9 7 7 5 , 0 0 0 1 , 4 9 7 23% OF F I C E S U P P L I E S 82 0 8 2 0 6 0 4 5 4 5 5 9 1 1 % 5 4 5 6 0 4 8 0 0 2 0 2% MIS C C O P Y 21 0 2 1 0 3 2 5 ( 2 2 ) - 9 0 % 2 5 3 0 2 1 0 100% PO S T A G E 3, 5 0 0 1 , 0 0 0 2 8 9 2 8 9 1 0 % 2 8 9 2 8 9 5 0 0 5 0 0 50% PU B L I C I N F O R / E D / C O M P R O M 14 , 6 3 0 1 7 , 1 3 0 3 0 , 3 3 8 3 9 , 7 9 5 ( 9 , 4 5 7 ) - 2 4 % 3 9 , 7 9 5 3 0 , 3 3 8 3 2 , 0 0 0 ( 1 4 , 8 7 0 ) -87% SM A L L T O O L S / E Q U I P 69 0 6 9 0 1 , 0 2 4 2 3 6 7 8 8 3 3 4 % 2 3 6 1 , 0 2 4 8 0 0 ( 1 1 0 ) -16% CO M P U T E R L I C E N S E S & M A I N T 0 1 , 3 0 0 8 , 9 3 9 0 8 , 9 3 9 0 % 0 8 , 9 3 9 1 0 , 6 0 0 ( 9 , 3 0 0 ) -715% PR O F D E V E L O P M E N T / T R A I N I N G 26 , 7 8 0 2 6 , 9 8 8 2 0 , 6 5 7 2 5 , 1 6 8 ( 4 , 5 1 2 ) - 1 8 % 2 5 , 1 6 8 2 0 , 6 5 7 2 2 , 5 0 0 4 , 4 8 8 17% LIA B I L I T Y I N S U R A N C E 6, 5 0 0 6 , 5 0 0 6 , 4 2 0 5 , 6 2 7 7 9 3 1 4 % 5 , 6 2 7 6 , 4 2 0 6 , 5 0 0 - 0% TE L E P H O N E 70 0 7 0 0 1 , 1 4 4 1 , 1 3 5 9 1 % 1 , 1 3 5 1 , 1 4 4 1 , 3 0 0 ( 6 0 0 ) -86% UT I L I T I E S - B L D G 1, 1 5 0 1 , 1 5 0 9 5 5 9 0 5 5 0 6 % 9 0 5 9 5 5 1 , 1 0 0 5 0 4% AS S E T R E P L A C E M E N T 30 , 0 0 0 3 0 , 0 0 0 2 2 , 5 0 0 3 0 , 0 0 0 ( 7 , 5 0 0 ) - 2 5 % 3 0 , 0 0 0 2 2 , 5 0 0 3 0 , 0 0 0 - 0% CO N T I N G E N C Y 00 0 0 0 0 % 0 0 0 - 0% TR A N S F E R O U T 00 0 0 0 0 % 0 0 0 - 0% Su b - T o t a l M & O 4,7 6 8 , 3 9 0 4 , 7 6 9 , 0 5 5 4 , 6 7 7 , 9 9 9 4 , 7 4 0 , 4 5 4 ( 6 2 , 4 5 5 ) - 1 % 4 , 7 4 0 , 4 5 4 4 , 6 7 7 , 9 9 9 4 , 7 6 6 , 3 0 0 2 , 7 5 5 0 % Ca p i t a l O u t l a y EQ U I P M E N T 6, 1 7 0 7 , 8 7 0 3 , 6 2 6 1 , 9 1 2 1,7 1 4 9 0 % 1 , 9 1 2 3, 6 2 6 8 , 0 0 0 (130) -2% Su b - T o t a l C a p i t a l O u t l a y 6, 1 7 0 7 , 8 7 0 3 , 6 2 6 1 , 9 1 2 1 , 7 1 4 9 0 % 1 , 9 1 2 3 , 6 2 6 8 , 0 0 0 (130) -2% Sp e c i a l P r o g r a m s SH A R P S P R O G R A M 10 , 2 0 0 1 0 , 2 0 0 1 0 , 1 7 3 6 , 7 5 0 3 , 4 2 3 5 1 % 6 , 7 5 0 1 0 , 1 7 3 1 2 , 5 0 0 ( 2 , 3 0 0 ) -23% HH W 50 , 0 0 0 2 3 , 0 0 0 5 , 0 9 6 2 3 , 2 7 3 ( 1 8 , 1 7 7 ) - 7 8 % 2 3 , 2 7 3 5 , 0 9 6 6 , 0 0 0 1 7 , 0 0 0 74% TE L E P H O N E B K R E C Y C L I N G 10 , 0 0 0 0 0 2 , 5 0 0 ( 2 , 5 0 0 ) - 1 0 0 % 2 , 5 0 0 0 0 - 0% AN T I - S C A V E N G I N G 9, 8 0 0 9 , 8 0 0 9 4 0 0 9 4 0 0 % 0 9 4 0 1 , 0 0 0 8 , 8 0 0 90% US E D T I R E R O U N D U P 00 0 0 0 0 % 0 0 0 - 0% ED U C A T I O N A L T O U R S 50 , 5 0 0 5 0 , 5 0 0 3 3 , 6 4 2 3 7 , 0 3 4 ( 3 , 3 9 2 ) - 9 % 3 7 , 0 3 4 3 3 , 6 4 2 5 0 , 5 0 0 - 0% PH A R M A C E U T I C A L 10 , 0 0 0 1 0 , 0 0 0 1 3 , 0 2 8 9 , 8 4 3 3 , 1 8 6 3 2 % 9 , 8 4 3 1 3 , 0 2 8 1 4 , 0 0 0 ( 4 , 0 0 0 ) -40% CO M P O S T G R A N T 0 0 0 3 1 , 2 3 9 ( 3 1 , 2 3 9 ) - 1 0 0 % 3 1 , 2 3 9 0 0 - 0% BA T T E R Y R E C Y C L I N G 0 1 0 , 0 0 0 7 , 4 1 7 4 , 6 7 5 2 , 7 4 2 5 9 % 4 , 6 7 5 7 , 4 1 7 7 , 5 0 0 2 , 5 0 0 25% OR G A N I C S P U B L I C I N F O / E D 0 5 0 , 0 0 0 6 5 , 4 3 7 0 6 5 , 4 3 7 0 % 0 6 5 , 4 3 7 6 6 , 0 0 0 ( 1 6 , 0 0 0 ) -32% Su b - T o t a l S p e c i a l P r o g r a m s 14 0 , 5 0 0 1 6 3 , 5 0 0 1 3 5 , 7 3 2 1 1 5 , 3 1 4 2 0 , 4 1 9 1 8 % 1 1 5 , 3 1 4 1 3 5 , 7 3 2 1 5 7 , 5 0 0 6 , 0 0 0 4 % TO T A L E X P E N D I T U R E S 5 , 4 8 0 , 3 6 0 $ 5 , 5 0 5 , 7 2 5 $ 5 , 2 8 1 , 2 1 9 $ 5 , 3 0 5 , 5 4 4 $ ( 2 4 , 3 2 6 ) $ 0% 5, 3 0 5 , 5 4 4 $ 5 , 2 8 1 , 2 1 9 $ 5 , 4 3 8 , 6 5 0 $ 6 7 , 0 7 5 $ 1% No t e s % c h a n g e f r o m l a s t y e a r = = > > 0 % 3 % 1 Fin a n c e P r o j e c t i o n s r e f l e c t t h e m o s t r e c e n t q u a r t e r l y u p d a t e 07/17/15 10:13 So l i d W a s t e F u n d Ex p e n d i t u r e A n a l y s i s Ex p e n d i t u r e s C h a n g e Th r o u g h 6 / 3 0 / 2 0 1 5 Th r o u g h 6 / 3 0 / 2 0 1 5 Or i g i n a l W o r k i n g Ru n - R a t e -F u l l Y e a r - Finance F i n a n c e BU D G E T B U D G E T Y T D Y T D Y T D 1 2 - 1 3 t o P e r c e n t F u l l Y e a r P r o j e c t i o n F i n a n c e P r o j e c t e d P r o j . % as o f J u l y 1 ' 1 4 - ' 1 5 6 / 3 0 / 2 0 1 5 6 / 3 0 / 2 0 1 4 Y T D 1 3 - 1 4 C h a n g e ' 1 3 - ' 1 4 F u l l Y e a r P r o j e c t i o n s Variance1 Remaining EX P E N D I T U R E S Pe r s o n n e l SA L A R I E S F U L L - T I M E 8 1 9 , 3 6 4 8 1 9 , 3 6 4 7 2 2 , 1 1 6 6 0 3 , 0 0 7 1 1 9 , 1 0 9 2 0 % 6 0 3 , 0 0 7 7 2 2 , 1 1 6 7 3 0 , 0 0 0 8 9 , 3 6 4 11% SA L A R I E S P A R T - T I M E 9 , 2 0 0 9 , 2 0 0 6 , 3 6 7 6 , 1 1 6 2 5 1 4 % 6 , 1 1 6 6 , 3 6 7 9 , 2 0 0 - 0% SA L A R I E S B O A R D 5 7 , 3 0 0 5 7 , 3 0 0 5 6 , 5 7 6 6 0 , 8 1 9 ( 4 , 2 4 3 ) - 7 % 6 0 , 8 1 9 5 6 , 5 7 6 5 7 , 3 0 0 - 0% OV E R T I M E 3 0 , 4 0 0 3 0 , 4 0 0 2 8 , 8 3 1 2 6 , 8 8 9 1 , 9 4 2 7 % 2 6 , 8 8 9 2 8 , 8 3 1 3 0 , 4 0 0 - 0% Be n e f i t s 3 5 5 , 1 5 6 3 5 5 , 1 5 6 2 6 4 , 5 9 1 2 5 4 , 0 5 8 1 0 , 5 3 3 4 % 2 5 4 , 0 5 8 2 6 4 , 5 9 1 3 2 0 , 3 0 0 3 4 , 8 5 6 10% Su b - T o t a l P e r s o n n e l 1,2 7 1 , 4 2 0 1 , 2 7 1 , 4 2 0 1 , 0 7 8 , 4 8 2 9 5 0 , 8 8 9 1 2 7 , 5 9 2 1 3 % 9 5 0 , 8 8 9 1 , 0 7 8 , 4 8 2 1 , 1 4 7 , 2 0 0 1 2 4 , 2 2 0 1 0 % M & O PR O F E S S I O N A L S E R V I C E S 13 7 , 0 8 0 1 8 4 , 9 1 0 1 9 4 , 3 8 6 1 0 6 , 8 6 4 8 7 , 5 2 2 8 2 % 1 0 6 , 8 6 4 1 9 4 , 3 8 6 2 1 5 , 0 0 0 ( 3 0 , 0 9 0 ) -16% DI S T R I C T M A N A G E R 00 0 0 0 0 % 0 0 0 - 0% LE G A L S E R V I C E S 87 , 7 5 0 8 7 , 7 5 0 1 1 8 , 7 0 9 6 5 , 2 3 9 5 3 , 4 6 9 8 2 % 6 5 , 2 3 9 1 1 8 , 7 0 9 1 2 5 , 0 0 0 ( 3 7 , 2 5 0 ) -42% EN G I N E E R I N G / A R C H I T S E R V 94 , 0 0 0 9 4 , 0 0 0 5 9 , 1 5 5 5 4 , 3 0 0 4 , 8 5 5 9 % 5 4 , 3 0 0 5 9 , 1 5 5 6 0 , 0 0 0 3 4 , 0 0 0 36% PL A N C H E C K / I N S P E C T I O N S 11 7 , 0 0 0 1 2 0 , 8 8 4 1 4 3 , 4 7 9 1 2 1 , 8 1 3 2 1 , 6 6 6 1 8 % 1 2 1 , 8 1 3 1 4 3 , 4 7 9 1 4 6 , 0 0 0 ( 2 5 , 1 1 6 ) -21% FIS C A L S E R V I C E S 22 , 8 0 0 2 2 , 8 0 0 1 8 , 4 7 0 8 1 , 5 6 2 ( 6 3 , 0 9 2 ) - 7 7 % 8 1 , 5 6 2 1 8 , 4 7 0 2 0 , 0 0 0 2 , 8 0 0 12% ME D I C A L / E M P L O Y S E R V I C E S 1, 8 0 0 1 , 8 0 0 2 , 9 7 9 2 , 1 3 5 8 4 4 4 0 % 2 , 1 3 5 2 , 9 7 9 3 , 0 0 0 ( 1 , 2 0 0 ) -67% CO N T R A C T S E R V I C E S 31 , 5 0 0 6 , 5 0 0 1 3 , 2 8 8 9 8 , 7 2 3 ( 8 5 , 4 3 5 ) - 8 7 % 9 8 , 7 2 3 1 3 , 2 8 8 1 6 , 0 0 0 ( 9 , 5 0 0 ) -146% SE W E R M A I N T E N A N C E C L A I M S 00 0 0 0 0 % 0 0 0 - 0% CO U N T Y C O L L E C T I O N F E E 15 , 9 0 0 1 5 , 9 0 0 1 , 5 7 4 1 5 , 3 4 5 ( 1 3 , 7 7 1 ) - 9 0 % 1 5 , 3 4 5 1 , 5 7 4 1 5 , 9 0 0 - 0% PU M P S T N M A I N T C O N T R A C T 82 , 0 0 0 8 2 , 0 0 0 7 4 , 2 3 2 2 4 9 , 9 7 8 ( 1 7 5 , 7 4 7 ) - 7 0 % 2 4 9 , 9 7 8 7 4 , 2 3 2 8 2 , 0 0 0 - 0% SE W E R L I N E M A I N T E N A N C E 20 4 , 0 0 0 2 4 9 , 0 0 0 1 9 8 , 4 9 2 1 2 6 , 6 6 0 7 1 , 8 3 3 5 7 % 1 2 6 , 6 6 0 1 9 8 , 4 9 2 2 0 0 , 0 0 0 4 9 , 0 0 0 20% EL E C T I O N S 32 , 5 0 0 3 2 , 5 0 0 3 0 , 2 0 4 0 3 0 , 2 0 4 0 % 0 3 0 , 2 0 4 3 0 , 2 0 0 2 , 3 0 0 7% BL D G M A I N T E N A N C E 31 , 0 2 0 3 2 , 4 3 3 3 4 , 8 4 1 2 6 , 7 2 0 8 , 1 2 0 3 0 % 2 6 , 7 2 0 3 4 , 8 4 1 3 7 , 9 5 0 ( 5 , 5 1 7 ) -17% EQ U I P M A I N T E N A N C E 10 0 , 6 9 0 8 0 , 6 9 0 5 7 , 5 5 4 7 1 , 8 0 2 ( 1 4 , 2 4 8 ) - 2 0 % 7 1 , 8 0 2 5 7 , 5 5 4 6 5 , 0 0 0 1 5 , 6 9 0 19% GI S M A I N T E N A N C E 15 , 0 0 0 4 0 , 0 0 0 2 3 , 9 5 3 3 9 , 7 5 2 ( 1 5 , 7 9 9 ) - 4 0 % 3 9 , 7 5 2 2 3 , 9 5 3 4 0 , 0 0 0 - 0% TE L E V I S I N G S E W E R L I N E S 5, 1 0 0 2 5 , 1 0 0 1 2 , 1 4 5 2 4 , 5 8 1 ( 1 2 , 4 3 7 ) - 5 1 % 2 4 , 5 8 1 1 2 , 1 4 5 1 4 , 0 0 0 1 1 , 1 0 0 44% MIS C S E W E R W O R K 22 5 , 0 0 0 1 8 6 , 5 7 0 1 6 1 , 7 1 1 9 6 , 6 4 3 6 5 , 0 6 9 6 7 % 9 6 , 6 4 3 1 6 1 , 7 1 1 1 6 4 , 0 0 0 2 2 , 5 7 0 12% FO G P R O G R A M 10 7 , 0 0 0 1 0 7 , 0 0 0 9 3 , 6 6 9 1 0 9 , 0 0 7 ( 1 5 , 3 3 8 ) - 1 4 % 1 0 9 , 0 0 7 9 3 , 6 6 9 1 0 7 , 0 0 0 - 0% RE S I D E N T F O G P R O G R A M 00 0 0 0 0 % 0 0 0 - 0% SE W E R L A T E R A L P R O G R A M 20 0 , 0 0 0 2 6 5 , 6 7 5 2 0 1 , 4 7 5 2 4 4 , 3 2 4 ( 4 2 , 8 5 0 ) - 1 8 % 2 4 4 , 3 2 4 2 0 1 , 4 7 5 2 6 5 , 6 7 5 - 0% IN F L O W R E D U C T I O N P R O G R A M 10 , 0 0 0 1 0 , 0 0 0 0 1 7 7 ( 1 7 7 ) - 1 0 0 % 1 7 7 0 0 1 0 , 0 0 0 100% OF F I C E S U P P L I E S 9, 3 8 0 9 , 3 8 0 5 , 1 8 3 4 , 0 3 9 1 , 1 4 4 2 8 % 4 , 0 3 9 5 , 1 8 3 6 , 0 0 0 3 , 3 8 0 36% MIS C C O P Y 1, 8 9 0 1 , 8 9 0 3 9 4 4 8 ( 4 0 9 ) - 9 1 % 4 4 8 3 9 1 0 0 1 , 7 9 0 95% PO S T A G E 31 , 5 0 0 1 1 , 5 0 0 3 , 7 7 4 2 , 9 6 3 8 1 1 2 7 % 2 , 9 6 3 3 , 7 7 4 5 , 0 0 0 6 , 5 0 0 57% CO M M U N I T Y O U T R E A C H 27 , 1 7 0 4 7 , 1 7 0 2 8 , 2 4 9 4 2 , 5 5 1 ( 1 4 , 3 0 2 ) - 3 4 % 4 2 , 5 5 1 2 8 , 2 4 9 3 2 , 0 0 0 1 5 , 1 7 0 32% SM A L L T O O L S / E Q U I P 8, 7 2 0 8 , 7 2 0 1 0 , 3 1 0 1 5 , 7 5 2 ( 5 , 4 4 1 ) - 3 5 % 1 5 , 7 5 2 1 0 , 3 1 0 1 1 , 5 0 0 ( 2 , 7 8 0 ) -32% MA I N T M A T E R I A L / S U P P L I E S 25 , 0 0 0 2 5 , 0 0 0 1 9 , 6 7 6 1 2 , 2 6 6 7 , 4 1 0 6 0 % 1 2 , 2 6 6 1 9 , 6 7 6 2 1 , 0 0 0 4 , 0 0 0 16% EO C E Q P T & S U P P L I E S 5, 4 9 0 5 , 4 9 0 3 , 5 9 6 3 , 6 5 8 ( 6 2 ) - 2 % 3 , 6 5 8 3 , 5 9 6 4 , 0 0 0 1 , 4 9 0 27% CO M P U T E R L I C E N S E S & M A I N T 0 2 1 , 9 0 0 60 , 5 7 0 0 6 0 , 5 7 0 0 % 0 6 0 , 5 7 0 7 0 , 0 0 0 ( 4 8 , 1 0 0 ) -220% PR O F D E V E L O P M E N T / T R A I N I N G 11 6 , 7 7 0 1 1 8 , 6 4 4 8 5 , 3 9 3 8 7 , 6 1 0 ( 2 , 2 1 8 ) - 3 % 8 7 , 6 1 0 8 5 , 3 9 3 8 9 , 5 0 0 2 9 , 1 4 4 25% LI A B I L I T Y I N S U R A N C E 69 , 5 0 0 6 9 , 5 0 0 6 9 , 5 7 7 5 7 , 3 9 1 1 2 , 1 8 6 2 1 % 5 7 , 3 9 1 6 9 , 5 7 7 7 0 , 0 0 0 ( 5 0 0 ) -1% TE L E P H O N E 11 , 8 0 0 1 1 , 8 0 0 1 8 , 5 4 4 1 4 , 3 9 6 4 , 1 4 8 2 9 % 1 4 , 3 9 6 1 8 , 5 4 4 1 9 , 0 0 0 ( 7 , 2 0 0 ) -61% UT I L I T I E S 17 , 3 5 0 1 7 , 3 5 0 1 1 , 5 0 1 1 3 , 9 2 0 ( 2 , 4 1 9 ) - 1 7 % 1 3 , 9 2 0 1 1 , 5 0 1 1 4 , 3 0 0 3 , 0 5 0 18% WA T E R P U M P M A I N T E N A N C E 2, 0 0 0 2 , 0 0 0 1 , 6 4 2 1 , 6 7 8 ( 3 6 ) - 2 % 1 , 6 7 8 1 , 6 4 2 2 , 0 0 0 - 0% EL E C T R I C P U M P M A I N T E N A N C E 82 , 0 0 0 8 2 , 0 0 0 6 7 , 7 6 6 7 2 , 2 4 1 ( 4 , 4 7 5 ) - 6 % 7 2 , 2 4 1 6 7 , 7 6 6 7 0 , 0 0 0 1 2 , 0 0 0 15% AS S E T R E P L A C E M E N T 20 1 , 0 0 0 2 0 1 , 0 0 0 1 5 0 , 7 5 0 1 7 5 , 0 0 0 ( 2 4 , 2 5 0 ) - 1 4 % 1 7 5 , 0 0 0 1 5 0 , 7 5 0 2 0 1 , 0 0 0 - 0% CO N T I N G E N C Y 15 3 , 1 9 0 1 2 8 , 2 6 0 0 0 0 0 % 0 0 1 2 8 , 2 6 0 - 0% Su b - T o t a l M & O 2,2 8 2 , 9 0 0 2 , 4 0 7 , 1 1 7 1 , 9 7 6 , 8 8 6 2 , 0 3 9 , 5 3 8 ( 6 2 , 6 5 2 ) - 3 % 2 , 0 3 9 , 5 3 8 1 , 9 7 6 , 8 8 6 2 , 3 5 0 , 3 8 5 5 6 , 7 3 2 2 % Ca p i t a l O u t l a y EQ U I P M E N T 5 5 , 5 8 0 7 0 , 7 8 0 3 2 , 6 3 0 1 7 , 2 0 5 1 5 , 4 2 6 9 0 % 1 7 , 2 0 5 3 2 , 6 3 0 7 1 , 0 0 0 ( 2 2 0 ) 0% EQ U I P M E N T 15 7 , 2 0 0 7 9 8 , 1 0 2 6 3 8 , 9 7 0 2 2 1 , 6 1 9 4 1 7 , 3 5 1 1 8 8 % 2 2 1 , 6 1 9 6 3 8 , 9 7 0 8 0 0 , 0 0 0 ( 1 , 8 9 8 ) 0% Su b - T o t a l C a p i t a l O u t l a y 21 2 , 7 8 0 8 6 8 , 8 8 2 6 7 1 , 6 0 0 2 3 8 , 8 2 4 4 3 2 , 7 7 7 18 1 % 23 8 , 8 2 4 6 7 1 , 6 0 0 8 7 1 , 0 0 0 ( 2 , 1 1 8 ) 0% TO T A L E X P E N D I T U R E S 3 , 7 6 7 , 1 0 0 $ 4 , 5 4 7 , 4 1 9 $ 3 , 7 2 6 , 9 6 8 $ 3 , 2 2 9 , 2 5 1 $ 4 9 7 , 7 1 7 $ 15 % 3, 2 2 9 , 2 5 1 $ 3 , 7 2 6 , 9 6 8 $ 4 , 3 6 8 , 5 8 5 $ 1 7 8 , 8 3 4 $ 4% No t e s % c h a n g e f r o m l a s t y e a r = = > > 1 5 % 3 5 % 1 Fin a n c e P r o j e c t i o n s r e f l e c t t h e m o s t r e c e n t q u a r t e r l y u p d a t e 07/17/15 10:13 Wa s t e w a t e r F u n d Ex p e n d i t u r e A n a l y s i s Ex p e n d i t u r e s C h a n g e Costa Mesa Sanitary District ... an Independent Special District Unfunded Other Post-Employment Benefits (OPEB) Item Number: 8. Recommendation/Notes: Recommendation: That the Board of Directors approve a $120,000 appropriation from Retained Earnings towards paying down the District’s California Employers’ Retiree Benefit Trust Fund (CERBT) obligation as of June 30, 2015. ATTACHMENTS: Description Type Unfunded Other Post-Employment Benefits (OPEB)Cover Memo Protecting our community's health and the environment by providing solid waste and sewer collection services. www.cmsdca.gov Costa Mesa Sanitary District ….an Independent Special District Memorandum To: Board of Directors Via: Scott Carroll, General Manager From: Wendy H. Davis, Finance Manager Date: July 23, 2015 Subject: Unfunded Other Post-Employment Benefits (OPEB) Summary At the July 14, 2015 study session, the Board of Directors review paying down some of the District’s unfunded retirement liabilities. Based on this discussion, staff recommended that the District make a contribution toward paying down the California Employers’ Retiree Benefit Trust Fund (CERBT) obligation in the amount of $120,000 as of June 30, 2015. Staff was directed to bring this item back to the Board of Directors at the next meeting. Staff Recommendation That the Board of Directors approve a $120,000 appropriation from Retained Earnings towards paying down the District’s California Employers’ Retiree Benefit Trust Fund (CERBT) obligation as of June 30, 2015. Analysis At the July 14, 2015 study session, the Board of Directors reviewed with staff paying down some of the District’s unfunded retirement liabilities by making a contribution towards either: 1. The California Public Employees Retirement (CalPERS) pension plan or 2. The Other Post-Employment Benefits (OPEB) medical benefits plan with California Employers’ Retiree Benefit Trust Fund (CERBT). Based on this discussion, staff recommended that the District make a contribution toward paying down the (CERBT) obligation in the amount of $120,000 as of June 30, 2015. Staff is requesting the Board of Directors approve the appropriation from Retained Earnings. Board of Directors July 23, 2015 Page 2 of 2 Strategic Plan Element & Goal This item supports achieving Strategic Element No. 7.0, Finances, by ensuring the short and long-term fiscal health of the District. Legal Review Legal review is not required. Environmental Review Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6 “”Projects” does not include …. C. Continuing administrative or maintenance activities.” Financial Review Appropriating $120,000 from Retained Earnings towards paying down the District’s California Employers’ Retiree Benefit Trust Fund (CERBT) obligation as of June 30, 2015 will be as follows: Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the July 23, 2015 Board of Directors study session at District Headquarters and on District’s website at www.cmsdca.gov. Alternative Actions 1. Refer the matter back to staff Account Account Number Increase Decrease PERS Employer 10-200000-4115 $12,000 Retained Earnings 10-000000-2990 $12,000 PERS Employer 20-200000-4115 $108,000 Retained Earnings 20-000000-2990 $108,000 Costa Mesa Sanitary District ... an Independent Special District Ordinance No. 107 - Adding a Meeting that Qualifies for a Day's Service Compensation Item Number: 9. Recommendation/Notes: Recommendation: That the Board of Directors adopt Ordinance No. 107 that will qualify Newport Mesa Unified School District meetings for a day’s service compensation. ATTACHMENTS: Description Type Ordinance No. 107 - Adding a Meeting that Qualify for a Day's Service Compensation Cover Memo Costa Mesa Sanitary District …an Independent Special District Protecting our community’s health and the environment by providing solid waste and sewer collection services. www.cmsdca.gov Memorandum To: Board of Directors From: Scott Carroll, General Manager Date: July 23, 2015 Subject: Ordinance No. 107 – Adding a Meeting that Qualify for a Day’s Service Compensation Summary On June 25, 2015 the Board of Directors directed staff to bring back an ordinance that will add Newport Mesa Unified School District meetings to the list of qualified meetings that are eligible to receive compensation for a day’s service. Staff Recommendation That the Board of Directors adopt Ordinance No. 107 that will qualify Newport Mesa Unified School District meetings for a day’s service compensation. Analysis The attached ordinance has a list of eligible meetings Board members can attend and receive a day’s compensation of $295.00. Added to the list are Newport Mesa Unified School District meetings. Strategic Plan Element & Goal This item complies with the objective and strategy of 2015-20 Strategic Plan Element 5.0, Administrative Management, which states as follows: “Objective: To create, maintain and implement policies and procedures to ensure sound and transparent management of the District. Board of Directors July 23, 2015 Page 2 of 2 Strategy: We will conduct periodic reviews, refine and implement policies and procedures, and ensure the General Manager has the direction and tools necessary for successful District operations.” Legal Review District Counsel has reviewed and approved Ordinance No. 107. Environmental Review Board compensation is an administrative matter and is not a disturbance of the environment similar to grading or construction and is not a project under CEQA or the District’s CEQA Guidelines. Financial Review There are no fiscal impacts to the District for adopting this ordinance. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the July 23, 2015 Board of Directors regular meeting at District headquarters and on District’s website. Alternative Actions 1. Do not approve Ordinance No. 107. 2. Direct staff to report back with more information. Attachment A: Ordinance No. 107 ORDINANCE NO. 107 AN ORDINANCE OF THE COSTA MESA SANITARY DISTRICT ADDING A MEETING THAT QUALIFY FOR A DAY’S SERVICE COMPENSATION WHEREAS, Health and Safety Code Section 6489 sets forth that members may be paid for each day’s attendance at meetings and for each day’s service rendered at the request of the Board; and WHEREAS, the Board has set forth the meetings which qualify for such per diem compensation in the District Operations Code Section 3.01.030; and WHEREAS, the Board has determined that the Newport Mesa School District is a public agency that advances the District’s purposes in that it cooperates with the District in providing an Alkaline Battery Recycling Program, is an active participant in Eco Challenge which advances education for students and their families about the importance of recycling and especially organics recycling, and is also a participant in District’s waste free lunches programs; and WHEREAS, the Board does therefore desire to expand the list of qualifying meetings to include Newport Mesa Unified School District so that these purposes can be advanced. NOW, THEREFORE, the Board of Directors of the Costa Mesa Sanitary District does hereby ORDAIN as follows: Section 1. That Section 3.01.030 of the Costa Mesa Sanitary District Operations Code is hereby deleted in its entirety and reenacted to read as follows: “Section 3.01.030. Compensation Pursuant to the provisions of Health and Safety Code Section 6489, compensation is set for each day’s attendance at a Board meeting, or for each day’s Ordinance No. 107 service rendered as a Director at the request of the Board, the sum of two hundred ninety five dollars per day, not to exceed a total of six days in any calendar month. The following meetings shall be eligible for such per diem service: 1. Board meetings 2. Advisory committee meetings such as subcommittees 3. Approved conferences or organized educational activities 4. Orange County Sanitation District (OCSD) meetings 5. Santa Ana River Flood Protection Agency (SARFPA) meetings 6. Independent Special Districts of Orange County (ISDOC) meetings 7. Orange County Local Agency Formation Commission (LAFCO) meetings 8. California Special Districts Association (CSDA) meetings 9. California Association of Sanitation Agencies (CASA) meetings 10. Orange County Council of Governments (OCCOG) meetings 11. Water Advisory Committee of Orange County (WACO) meetings 12. Costa Mesa Chamber of Commerce meetings 13. Educational Outreach and Presentations 14. City of Costa Mesa meetings 15. County of Orange meetings 16. City of Newport Beach Meetings 17. Mesa Water District meetings 18. Irvine Ranch Water District meetings 19. Newport Mesa Unified School District meetings 20. Costa Mesa Sanitary District/Mesa Water District/City of Costa Mesa Liaison Committee meetings 21. Water Discharge Regulation meetings (WDR) 22. Water Environment Association (WEF) 23. California Water Environment Association (CWEA) 24. Santa Ana River Basin Section (SARBS) 25. Costa Mesa Sanitary District/Mesa Water District/City of Newport Beach Liaison Committee meetings 26. South Coast Metro Alliance Ordinance No. 107 27. Solid Waste Association of North America (SWANA) 28. Integrated Waste Management Commission (IWMC) 29. Any other meetings that directly involve the District 30. Any other meeting that indirectly involves the District by subject matter provided that the Director requesting compensation shall describe in his compensation request how the subject matter related to the District The Board member shall also be entitled to his/her reasonable expenses incident thereto.” Section 2. Should any part, clause or section of this Ordinance be declared by any Court of competent jurisdiction to be invalid, the remaining provisions of this Ordinance shall nevertheless be and remain in full force and effect and the Board of Directors of the Costa Mesa Sanitary District of Orange County, California, hereby declares that each and every section, clause, provision or part of this Ordinance would have been adopted and made a part of this Ordinance without the adoption of any portion thereof and that the invalidity of any part or provision hereof shall not in any way affect the validity or enforcement of the remaining provisions of this Ordinance that may stand on their own. Section 3. Pursuant to Health and Safety Code Sections 6490 and 6494.3, the District Clerk shall cause this ordinance or a summary thereof to be published in a newspaper of general circulation printed and published in the District according to law. Section 4. Pursuant to Water Code section 20204, this ordinance and the compensation increases authorized thereby, shall not become effective until August 24, 2015. // // // // // Ordinance No. 107 PASSED and ADOPTED this 23rd day of July, 2015. Secretary President APPROVED AS TO FORM District Counsel Ordinance No. 107 STATE OF CALIFORNIA ) COUNTY OF ORANGE ) SS CITY OF COSTA MESA ) I, SCOTT CARROLL, Interim Clerk of the Costa Mesa Sanitary District, hereby certify that the above and foregoing Ordinance No. 107 was duly and regularly passed and adopted by said Board of Directors at a regular meeting thereof, held on the day of , 2015 by the following votes: AYES: NOES: ABSENT: ABSTAIN: IN WITNESS WHEREOF, I have hereunto set my hand and affixed the seal of the Costa Mesa Sanitary District, this day of , 2015. Clerk of the Costa Mesa Sanitary District Costa Mesa Sanitary District ... an Independent Special District Project Status Report Item Number: 10. Recommendation/Notes: Recommendation: That the Board of Directors receive and file the report. ATTACHMENTS: Description Type Project Status Report Cover Memo C O S T A M E S A S A N I T A R Y D I S T R I C T CA P I T A L I M P R O V E M E N T P R O G R A M F Y 2 0 1 4 - 2 0 1 5 PR O J E C T : PR O J E C T M A N A G E R : DE S C R I P T I O N : BE G I N D E S I G N : CO N S T R U C T I O N C O M P L E T I O N D A T E : P r e l i m i n a r y C i v i l E n g i n e e r i n g - $ 1 3 1 , 0 4 7 ; E s t i m a t e d c o n s t r u c t i o n c o s t - $ 5 . 8 m i l l i o n 9/ 3 / 1 4 - A d d i t i o n a l P r e l i m i n a r y E n g i n e e r i n g A l l o c a t i o n - $ 1 0 , 0 0 0 ST A T U S R E P O R T : 12 / 2 0 / 1 0 - N o c h a n g e . 01 / 2 7 / 1 1 - N o c h a n g e . 5/ 2 6 / 1 1 - St a f f m e t w i t h a n o t h e r p ot e n t i a l O C S D c o n s u l t a n t t o r e v i e w O C S D ' s s c o p e o f w o r k . O C S D w i l l s o o n b e p ub l i s h i n g t h e i r R F P . 10 / 2 7 / 1 1 - O C S D s e l e c t e d D u d l e y a s i t s c o n s u l t a n t a n d i s f i n a l i z i n g t h e c o n s u l t a n t c o n t r a c t . 11 / 3 0 / 1 1 - N o c h a n g e . 1/ 2 6 / 1 2 - K i c k o f f m e e t i n g f o r O C S D ' s c o n s u l t a n t D u d e k s c h e d u l e d f o r 1 / 1 1 / 1 2 . C o n s u l t a n t h a s p l a c e d f l o w m e t e r s i n C M S D l i n e s t o c o n f i rm f l o w s . 8/ 2 0 / 1 2 - O C S D ' s s u r v e y o r s a r e w o r k i n g o n t h e t o p o g r a p h y . 6/ 2 8 / 1 2 - D i s t r i c t E n g i n e e r i s w o r k i n g w i t h O C S D c o n s u l t a n t o n c o n f l u e n c e p o i n t f o r C M S D / C N B / O C S D s e w e r s . 4/ 1 6 / 1 2 - T h e B o a r d i s c o n s i d e r i n g t h e D i s t r i c t E n g i n e e r ' s p r o p o s a l t o p e r f o r m t h e P r e l i m i n a r y E n g i n e e r i n g . 5/ 2 4 / 1 2 - T h e B o a r d a p p r o v e d t h e D i s t r i c t ' s E n g i n e e r ' s p r o p o s a l f o r t h e P r e l i m i n a r y E n g i n e e r i n g . 10 / 2 6 / 1 0 - O C S D r e q u e s t e d c o p i e s o f a l l C M S D p u m p i n g s t a t i o n p l a n s , w h i c h w e r e p r o v i d e d . O C S D a n t i c i p a t e s h i r i n g a c o n s u l t a n t t o p r e p a re an EIR and al i g n m e n t s t u d y i n 2 0 1 1 . C M S D r e q u e s t e d a j o i n t E I R . 9/ 2 3 / 1 0 - O C S D w a s p r o v i d e d w i t h p l a n s , m a p s a n d f l o w f i g u r e s f o r t h e i r r e v i e w . O C S D w i l l b e h i r i n g a c o n s u l t a n t t o p r e p a r e t h e d e s i g n f o r t h e i r f a c i l i t i e s . 4/ 2 8 / 1 1 - S t a f f m e t w i t h 3 p r o p o s e d O C S D c o n s u l t a n t s t o e x p l a i n t h e p r o j e c t . O C S D ' s f i r s t p h a s e o f w o r k w i l l b e a n E I R a n d a l i g n m e n t s t ud y a n d t h e C M S D re q u e s t e d t h e O C S D E I R c o v e r t h e C M S D w o r k . 03 / 2 4 / 1 1 - S t a f f m e t w i t h O C S D P r o j e c t M a n a g e r s o n 3 / 8 / 1 1 t o r e v i e w O C S D ' s s c o p e o f w o r k a n d p r o j e c t t i m i n g . 9/ 2 2 / 1 1 - O C S D i s e v a l u a t i n g c o n s u l t a n t p r o p o s a l s . 8/ 2 5 / 1 1 - N o c h a n g e . 02 / 2 4 / 1 1 - N o c h a n g e . S t a f f w i l l b e c o n t a c t i n g O C S D t o r e v i e w t h e i r s t a t u s . 11 / 1 8 / 1 0 - N o c h a n g e . Ab a n d o n 6 C M S D p u m p i n g s t a t i o n s , a b a n d o n t h e C N B s t a t i o n i n t h e C N B i s l a n d o n W . 1 9 t h St r e e t , a n d a b a n d o n t h e p r i v a t e p u m p i n g s t a t i o n o n W . 1 8 t h S t r e e t b y c o n s t r u c t i n g n e w g r a v i t y li n e s . #1 0 1 W e s t S i d e P u m p i n g S t a t i o n A b a n d o n m e n t 7/ 1 / 2 0 1 2 3/ 2 5 / 2 0 1 9 Ro b H a m e r s , D i s t r i c t E n g i n e e r 2/ 2 3 / 1 2 - C M S D D i s t r i c t E n g i n e e r i s p r o v i d i n g s c o p e o f w o r k f o r p r e l i m i n a r y e n g i n e e r i n g f o r B o a r d c o n s i d e r a t i o n . 3/ 2 2 / 1 2 - C M S D D i s t r i c t E n g i n e e r i s p r o v i d i n g p r e l i m i n a r y e n g i n e e r i n g f e e f o r B o a r d c o n s i d e r a t i o n . 12 / 1 5 / 1 1 - O C S D s t a f f a t t e n d e d C M S D S S C m e e t i n g o n 1 1 / 8 / 1 1 t o d i s c u s s p r o j e c t t i m e l i n e . 8/ 2 6 / 1 0 C M S D s t a f f a n d t w o D i r e c t o r s m e t w i t h O C S D s t a f f o n 8 / 4 / 1 0 t o d i s c u s s t h e f r a m e w o r k o f t h e p r o j e c t . O C S D w i l l b e c o n s t r u c t i n g i t s o w n g r a v i t y s e w e r t o ac c e p t t h e C M S D a n d C N B f l o w s a n d s e n d i t u n d e r t h e S a n t a A n a R i v e r t o O C S D P l a n t N o . 2 . O C S D 7/ 2 8 / 1 1 - OC S D ' s p r e l i m i n a r y s c h e d u l e r e f l e c t s c o m p l e t i o n o f c o n s t r u c t i o n o f O C S D ' s s e w e r f a c i l i t i e s o n 3 / 2 5 / 2 0 1 9 . 6/ 2 3 / 1 1 - N o c h a n g e . 9/ 2 0 / 1 2 - T h e D i s t r i c t E n g i n e e r h a s b e g u n w o r k i n g w i t h t h e t o p o g r a p h y p r o v i d e d b y O C S D ' s s u r v e y o r s a n d a e r i a l p h o t o g r a m m i s t . 7/ 2 6 / 1 2 - C M S D w i l l b e o b t a i n i n g t o p o g r a p h i c i n f o r m a t i o n f r o m O C S D ' s c o n s u l t a n t a n d w i l l s v e $ 4 , 5 0 0 i n t h e p r o c e s s d u e t o c o s t s h a r i n g . C O S T A M E S A S A N I T A R Y D I S T R I C T CA P I T A L I M P R O V E M E N T P R O G R A M F Y 2 0 1 4 - 2 0 1 5 PR O J E C T : #1 0 1 W e s t S i d e P u m p i n g S t a t i o n A b a n d o n m e n t 3/ 2 8 / 1 3 - T h e D i s t r i c t E n g i n e e r p r o v i d e d a n a r r a t i v e a n d m a p e x p l a i n i n g t h e D i s t r i c t ' s w o r k t o b e i n c l u d e d i n t h e E I R N O P . 5/ 2 3 / 1 3 - E n g i n e e r ' s E s t i m a t e s f o r t h e w o r k a r e b e i n g p r e p a r e d . 6/ 2 7 / 1 3 - En g i n e e r ' s E s t i m a t e s f o r t h e w o r k a r e b e i n g p r e p a r e d ; t h e D i s t r i c t E n g i n e e r r e v i e w e d 2 s e c t i o n s o f t h e O C S D E I R a s r e q u e s t e d . 8/ 2 9 / 1 3 - Th e B o a r d w i l l r e v i e w t h e D i s t r i c t E n g i n e e r ' s s t a f f r e p o r t o n t h e p r e l i m i n a r y e n g i n e e r i n g a t t h e 8 / 2 0 / 1 3 s t u d y s e s s i o n . 9/ 2 6 / 1 3 - Th e P r e l i m i n a r y E n g i n e e r i n g r e p o r t w i l l b e r e v i e w e d a t t h e O c t o b e r 1 5 S t u d y S e s s i o n . 10 / 2 4 / 1 3 - Th e P r e l i m i n a r y E n g i n e e r i n g R e p o r t w i l l b e r e v i e w e d a t t h e O c t o b e r 1 5 S t u d y S e s s i o n . 11 / 2 1 / 1 3 - Th e p r e l i m i n a r y e n g i n e e r i n g r e p o r t w a s r e v i e w e d a t t h e 1 1 / 1 2 / 1 3 s t u d y s e s s i o n . 12 / 1 9 / 1 3 - N o c h a n g e i n s t a t u s . 1/ 2 3 / 1 4 - No c h a n g e i n s t a t u s . 2/ 2 5 / 1 4 - No c h a n g e i n s t a t u s . 3/ 2 7 / 1 4 - No c h a n g e i n s t a t u s . 4/ 2 4 / 1 4 - No c h a n g e i n s t a t u s . 5/ 2 2 / 1 4 - No c h a n g e i n s t a t u s . 6/ 2 6 / 1 4 - Th e E I R i s c o m p l e t e a n d w i l l g o t o t h e O C S D B o a r d f o r c e r t i f i c a t i o n o n 7 / 2 3 / 1 4 . T h e O C S D R F P f o r f i n a l d e s i g n w i l l b e a d v e r t i s ed in August. 7/ 2 4 / 1 4 - A s p e c i a l m e e t i n g i s s e t f o r 7 / 2 2 / 1 4 t o d e t e r m i n e f u n d i n g f o r p o t e n t i a l l y h i g h p a r k r e s t o r a t i o n a n d m a i n t e n a n c e c o s t s . 9/ 2 5 / 1 4 - OC S D c e r t i f i e d t h e p r o j e c t E I R ; C M S D i s c o m p l e t i n g a l i m i t e d s o i l s i n v e s t i g a t i o n t o d e t e r m i n e m i c r o t u n n e l i n g c o s t s a n d t o t a l p ro j e c t c o s t s . 10 / 2 3 / 1 4 - So i l s r e p o r t s e n t t o m i c r o t u n n e l i n g c o n t r a c t o r f o r c o s t e s t i m a t e ; w i t h t h e s e r e s u l t s , C M S D c a n p r e p a r e a n e w c o s t e s t i m a t e f o r e n t i r e p r o j e c t ; OC S D h a s c o m p l e t e d t h e i r e s t i m a t e . 11 / 2 0 / 1 4 - En g i n e e r i n g s t a f f i s p r e p a r i n g a n e w c o s t e s t i m a t e f o r t h e p r o j e c t b a s e d o n c o s t e s t i m a t e s f r o m t w o c o n t r a c t o r s . 12 / 1 8 / 1 4 - En g i n e e r i n g s t a f f h a s f i n a l i z e d t h e n e w c o n s t r u c t i o n c o s t e s t i m a t e a n d i s p r e s e n t i n g t o t h e G M . 2/ 2 6 / 1 5 - Pr o j e c t f i n a n c i n g i s b e i n g d i s c u s s e d a t t h e 2 / 1 0 / 1 5 s t u d y s e s s i o n . 3/ 2 6 / 1 5 - Th e B o a r d o f D i r e c t o r s w i l l b e c o n s i d e r i n g t h e M O U w i t h O C S D a n d N e w p o r t B e a c h a t t h e r e g u l a r m e e t i n g . 4/ 2 3 / 1 5 - Th e B o a r d a p p r o v e d t h e M O U w i t h O C S D a t t h e M a r c h 2 0 1 5 B o a r d m e e t i n g ; t h e D i s t r i c t E n g i n e e r i s f i n a l i z i n g t h e f i n a l e n g i n e e r i n g design phase budget s 5/ 2 8 / 1 5 - Th e B o a r d d i s c u s s e d t h e f i n a l e n g i n e e r i n g p h a s e a t t h e 5 / 1 2 / 1 5 s t u d y s e s s i o n . 6/ 2 5 / 1 5 - Th e D i s t r i c t E n g i n e e r h a s s t a r t e d t h e c o n s u l t a n t s e l e c t i o n p r o c e s s f o r t h e f i n a l e n g i n e e r i n g p h a s e . 7/ 2 3 / 1 5 - Di s t r i c t i s w a i t i n g f o r N B a n d O C S D a p p r o v a l o f a g r e e m e n t . B o a r d a p p r o v e d D i s t r i c t E n g i n e e r a d m i n i s t r a t i o n c o n t r a c t . 4/ 1 8 / 1 3 - T h e D i s t r i c t E n g i n e e r i s c o n t i n u i n g w o r k o n t h e p r e l i m i n a r y e n g i n e e r i n g . 7/ 2 5 / 1 3 - Th e D i s t r i c t E n g i n e e r w i l l b e p r o v i d i n g t h e p r e l i m i n a r y b u d g e t a t t h e 7 / 2 5 / 1 3 r e g u l a r m e e t i n g . 2/ 2 8 / 1 3 - T h e D i s t r i c t E n g i n e e r i s c o n t i n u i n g w o r k o n t h e p r e l i m i n a r y e n g i n e e r i n g . 8/ 2 8 / 1 4 - C M S D a n d O C S D a r e p r e p a r i n g E n g i n e e r ' s E s t i m a t e s f o r C M S D ' s p o r t i o n o f t h e w o r k . O C S D h a s p r o p o s e d a n A g r e e m e n t o n t h e n e e d for all 1/ 2 4 / 1 3 - T h e D i s t r i c t E n g i n e e r i s c o n t i n u i n g w o r k o n t h e p r e l i m i n a r y e n g i n e e r i n g . 12 / 2 0 / 1 2 - T h e D i s t r i c t E n g i n e e r i s c o n t i n u i n g w o r k o n t h e p r e l i m i n a r y e n g i n e e r i n g . f o l l o w e d b y c o n s i d e r a t i o n o f t h e M O U f r o m O C S D . 1/ 2 2 / 1 5 - En g i n e e r i n g s t a f f h a s f i n a l i z e d t h e c o n s t r u c t i o n c o s t e s t i m a t e a n d p r e s e n t e d t h e e s t i m a t e t o O C S D . N e x t s t e p i s C M S D f i n a n c i a l planning a b a n d o n m e n t f a c i l i t i e s t o b e i n o p e r a t i o n . 11 / 1 5 / 1 2 - T h e D i s t r i c t E n g i n e e r i s c o n t i n u i n g w o r k i n g w i t h t h e t o p o g r a p h y p r o v i d e d b y O C S D ' s s u r v e y o r s . 10 / 2 5 / 1 2 - T h e D i s t r i c t E n g i n e e r i s c o n t i n u i n g w o r k i n g w i t h t h e t o p o g r a p h y p r o v i d e d b y O C S D ' s s u r v e y o r s . C O S T A M E S A S A N I T A R Y D I S T R I C T CA P I T A L I M P R O V E M E N T P R O G R A M F Y 2 0 1 4 - 2 0 1 5 PR O J E C T : #1 0 1 W e s t S i d e P u m p i n g S t a t i o n A b a n d o n m e n t Ac c o u n t N u m b e r En c u m b r a n c e s B a l a n c e #1 0 1 2 , 7 7 0 , 8 3 8 $ 17 2 , 7 2 4 $ 18 , 7 2 6 $ 2, 5 0 0 $ 2,576,887 $ To t a l 2 , 7 7 0 , 8 3 8 $ 17 2 , 7 2 4 $ 18 , 7 2 6 $ 2, 5 0 0 $ 2,576,887 $ A p p r o v e d P r o j Bu d g e t Ju n e 3 0 , 2 0 1 4 Ac c u m u l a t e d C o s t C u r r e n t Y e a r Ex p e n d i t u r e s C O S T A M E S A S A N I T A R Y D I S T R I C T CA P I T A L I M P R O V E M E N T P R O G R A M F Y 2 0 1 4 - 2 0 1 5 PR O J E C T : #1 9 4 S e w e r M a n h o l e R e h a b ( I n t e r i o r R e h a b a n d P u m p S t a t i o n R e - C o a t i n g ) PR O J E C T M A N A G E R : Ro b H a m e r s , D i s t r i c t E n g i n e e r DE S C R I P T I O N : Re h a b i l i t a t i o n o f m a n h o l e i n t e r i o r s i n c l u d i n g r e c o n s t r u c t i n g c h a n n e l s , b u i l d i n g u p w a l l t h i c k n e s s e s , a n d ad d i n g s p r a y - o n p r o t e c t i v e c o a t i n g s . T h e p r o j e c t a l s o i n c l u d e s n e w p r o t e c t i v e c o a t i n g s f o r v a r i o u s p u m p s t a t i o n i n t e r i o r s . BE G I N D E S I G N : 20 1 3 - 2 0 1 4 f i s c a l y e a r ( P r o j e c t w a s d e l a y e d u n t i l a d d i t i o n a l f u n d i n g b e c a m e a v a i l a b l e ) AP P R O X I M A T E C O N S T R U C T I O N C O M P L E T I O N D A T E : Ju n e , 2 0 1 5 ST A T U S R E P O R T ; 10 / 2 3 / 1 4 - De s i g n p h a s e b e i n g r e - s t a r t e d ; p l a n s 8 0 % c o m p l e t e . 11 / 2 0 / 1 4 - T h e p l a n s a n d s p e c s a r e 9 0 % c o m p l e t e . 12 / 1 8 / 1 4 - T h e p l a n s a n d s p e c s a r e 9 5 % c o m p l e t e . 1/ 2 2 / 1 5 - S t a f f i s p r e p a r i n g s p e c i f i c a t i o n s f o r b i d d i n g . 2/ 2 6 / 1 5 - Fi e l d c r e w m e m b e r s h a v e i d e n t i f i e d 7 a d d i t i o n a l M H s r e q u i r i n g i n t e r i o r r e h a b i l i t a t i o n ; t h e s e M H s w i l l b e a d d e d t o t h e p l a n s p r i or t o g o i n g o u t t o b i d . 3/ 2 6 / 1 5 - T h e p l a n s a n d s p e c s s h o u l d b e o u t t o b i d b y t h e r e g u l a r B o a r d m e e t i n g . 4/ 2 3 / 1 5 - Bi d o p e n i n g i s 4 / 2 0 / 1 5 a n d t h e r e s u l t s w i l l b e p r o v i d e d a t t h e M a y r e g u l a r m e e t i n g . 5/ 2 8 / 1 5 - Th e B o a r d o f D i r e c t o r s w i l l b e c o n s i d e r i n g a w a r d o f t h e c o n s t r u c t i n c o n t r a c t a t t h e 5 / 2 8 / 1 5 r e g u l a r m e e t i n g . 6/ 2 5 / 1 5 - Th e p r e - c o n s t r u c t i o n m e e t i n g w a s 6 / 1 0 / 1 5 a n d t h e f i r s t d a y o f w o r k w a s 6 / 2 2 / 1 5 . 7/ 2 3 / 1 5 - Co n t r a c t o r i s m o b i l i z i n g e q u i p m e n t . A cc u m u l a t e d Cu r r e n t Y e a r Ap p r o v e d C o s t t o D a t e Ac c o u n t N u m b e r Pr o j e c t B u d g e t As o f 6 / 3 0 / 2 0 1 4 Ex p e n d i t u r e s En c u m b r a n c e s Ba l a n c e #1 9 4 30 0 , 0 0 0 $ - $ 3 , 1 7 5 $ 2 4 1 , 8 0 0 $ 5 5 , 0 2 5 $ To t a l 30 0 , 0 0 0 $ - $ 3, 1 7 5 $ 24 1 , 8 0 0 $ 55 , 0 2 5 $ . C O S T A M E S A S A N I T A R Y D I S T R I C T CA P I T A L I M P R O V E M E N T P R O G R A M F Y 2 0 1 4 - 2 0 1 5 PR O J E C T : PR O J E C T M A N A G E R : DE S C R I P T I O N : BE G I N D E S I G N : AP P R O X . C O N S T R U C T I O N C O M P L E T I O N D A T E : Ci v i l D e s i g n - $ 2 1 , 1 3 3 . 5 0 ; C i v i l C o n t r a c t / A d m i n / I n s p e c t i o n - $ 4 8 , 4 7 0 #1 9 6 - A ( V i c t o r i a , M e n d o z a & E l d e n B y - P a s s P u m p s ) - E n g i n e e r ' s E s t i m a t e : $5 0 0 , 0 0 0 #1 9 6 - B ( C a n y o n G e n e r a t o r ) - E n g i n e e r ' s E s t i m a t e : $1 0 0 , 0 0 0 ST A T U S R E P O R T : 3/ 2 8 / 1 3 - T h e D i s t r i c t E n g i n e e r a n d G e n e r a l M a n a g e r a r e w o r k i n g w i t h t h e c i t i e s o f C o s t a M e s a a n d N e w p o r t B e a c h r e g a r d i n g a b o v e - g r o u n d e m e r g e n c y e q u i p m e n t . 4/ 1 8 / 1 3 - N o c h a n g e i n s t a t u s . 5/ 2 3 / 1 3 - A s o i l s i n v e s t i g a t i o n i s b e i n g p e r f o r m e d f o r t h e 2 3 r d P . S . l o c a t i o n i n t h e r i g h t - o f - w a y s l o p e . T w o o t h e r l o c a t i o n s w i l l b e h ou s e d i n p r e f a b r i c a t e d b u i l d i n g s . 6/ 2 7 / 1 3 - Th e C i t y o f C o s t a M e s a i s r e v i e w i n g t h e d e s i g n f o r t h e 3 s t a t i o n s i n C o s t a M e s a 9/ 2 6 / 1 3 - Th e D i s t r i c t E n g i n e e r h a s p r o v i d e d a s t a f f r e p o r t f o r t h e 9 / 2 6 / 1 3 r e g u l a r m e e t i n g o n t h e s t a t u s o f t h e p r o j e c t . 10 / 2 4 / 1 3 - In s t a l l a t i o n a t t h e E l d e n , V i c t o r i a , a n d M e n d o z a s t a t i o n s i s o u t t o b i d a s 1 9 6 - A , a n d i n s t a l l a t i o n a t t h e C a n y o n S t a t i o n i s o u t t o b i d a s 1 9 6 - B . 11 / 2 1 / 1 3 - Bi d o p e n i n g f o r 1 9 6 - B C a n y o n G e n e r a t o r w a s 1 1 / 5 / 1 3 a n d t h e l o w b i d d e r i s A v r a m E l e c t r i c i n t h e a m o u n t o f $ 6 4 , 8 1 5 12 / 1 9 / 1 3 - Bi d o p e n i n g f o r 1 9 6 - A w a s h e l d 1 1 / 2 0 / 1 3 a n d a w a r d c o n s t r u c t i o n c o n t r a c t o n t h e 1 2 / 1 9 / 1 3 a g e n d a t o G C I i n t h e a m o u n t o f $ 4 8 5 , 2 0 0 a n d $ 2 2 2 , 0 8 0 e q u i p m e n t 1/ 2 3 / 1 4 - Wo r k i s o c c u r r i n g o n 1 9 6 - A a t E l d e n , V i c t o r i a , a n d M e n d o z a p u m p s t a t i o n s a n d # 1 9 6 - B a t C a n y o n p u m p s t a t i o n . 2/ 2 5 / 1 4 - Co n s t r u c t i o n o n #1 9 6 - A i s 1 0 % c o m p l e t e a n d # 1 9 6 - B i s 5 0 % c o m p l e t e . 3/ 2 7 / 1 4 - Co n s t r u c t i o n o n # 1 9 6 - A i s 1 5 % c o m p l e t e a n d # 1 9 6 - B i s 6 0 % c o m p l e t e . 4/ 2 4 / 1 4 - #1 9 6 - A i s 4 0 % c o m p l e t e a n d # 1 9 6 - B i s 9 5 % c o m p l e t e . 5/ 2 2 / 1 4 - Th e b u i l d i n g w a s i n s t a l l e d a t V i c t o r i a P S o n 5 / 8 / 1 4 ; # 1 9 6 - A i s 7 5 % c o m p l e t e . # 1 9 6 - B i s c o m p l e t e . 6/ 2 6 / 1 4 - In s t a l l a t i o n o f t h e b a c k u p p u m p i n g u n i t s a t V i c t o r i a a n d M e n d o z a p u m p s t a t i o n s i s c o m p l e t e . 7/ 2 4 / 1 4 - In s t a l l a t i o n a t E l d e n w i l l c o n t i n u e a f t e r c o n t r a c t o r m o v e s g o l f c o u r s e f e n c e . 8/ 2 8 / 1 4 - Th e D i s t r i c t / S A C C A g r e e m e n t f o r m o v i n g t h e g o l f c o u r s e f e n c e w a s a p p r o v e d a n d c o n s t r u c t i o n i s s e t t o c o n t i n u e . 9/ 2 5 / 1 4 - #1 9 6 - A E l d e n , V i c t o r i a , M e n d o z a b a c k - u p p u m p s c o m p l e t e ; # 1 9 6 - B G e n e r a t o r a t C a n y o n p u m p s t a t i o n c o m p l e t e ; # 1 9 6 - C 2 3 r d b a c k - u p p ump is in design at s t r u c t u r a l e n g i n e e r ; # 1 9 6 - D G e n e r a t o r a t I r v i n e p u m p s t a t i o n ; w a i t i n g o n G a s C o . f o r p r o p o s e d m e t e r l o c a t i o n p r i o r t o f i n a l i z i n g p l a n s . 10 / 2 3 / 1 4 - GM p r e f e r g e n e r a t o r a t 2 3 r d P . S . i n s t e a d o f b a c k u p u n i t r e q u i r i n g p a r t i a l r e d e s i g n ; 1 9 6 - D I r v i n e P . S G e n e r a t o r f o r d e s i g n i n g m e te r a s s e m b l y b y G a s C o . 11 / 2 0 / 1 4 - El e c t r i c a l e n g i n e e r i n g c o n s u l t a n t n o w r e t a i n e d f o r g e n e r a t o r d e s i g n f o r # 1 9 6 - C 2 3 r d S t a t i o n ; D e s i g n f o r # 1 9 6 - D I r v i n e P . S . i s c on t i n u i n g . #1 9 6 I n s t a l l a t i o n o f B a c k u p P o w e r a n d P u m p i n g C a p a b i l i t y Ro b H a m e r s , D i s t r i c t E n g i n e e r In s t a l l b a c k u p s t a n d b y d i e s e l g e n e r a t o r a t t w o p u m p i n g s t a t i o n s a n d i n s t a l l b a c k u p p u m p i n g s y s t e m s a t Ap r i l 2 3 , 2 0 1 2 05 / 2 4 / 1 2 - Di s t r i c t ' s E n g i n e e r ' s o f f i c e i s i n d e s i g n o f t h e b a c k u p p u m p i n g s y s t e m s w h i l e a n o t h e r c o n s u l t a n t , P D E , i s i n d e s i g n o n t h e s t a n db y d i e s e l g e n e r a t o r s . 10 / 2 5 / 1 2 - Th e D i s t r i c t E n g i n e e r i s w o r k i n g w i t h t h e c i t i e s o f C o s t a M e s a a n d N e w p o r t B e a c h r e g a r d i n g a b o v e - g r o u n d e m e r g e n c y 01 / 2 4 / 1 3 - Th e D i s t r i c t E n g i n e e r a n d G e n e r a l M a n a g e r a r e w o r k i n g w i t h t h e c i t i e s o f C o s t a M e s a a n d N e w p o r t B e a c h r e g a r d i n g a b o v e - 12 / 2 0 / 1 2 - Th e D i s t r i c t E n g i n e e r a n d G e n e r a l M a n a g e r a r e w o r k i n g w i t h t h e c i t i e s o f C o s t a M e s a a n d N e w p o r t B e a c h r e g a r d i n g a b o v e - 8/ 2 9 / 1 3 - Th e D i s t r i c t E n g i n e e r i s f i n a l i z i n g t h e p l a n s f o r t h e b a c k u p p u m p i n g u n i t s a t E l d e n , V i c t o r i a , a n d M e n d o z a . T h e D i s t r i c t E n g i n ee r i s a l s o f i n a l i z i n g t h e 9/ 2 0 / 1 2 - Pl a n s w e r e s u b m i t t e d t o t h e c i t i e s o f C o s t a M e s a a n d N e w p o r t B e a c h f o r f i r s t p l a n c h e c k . 7/ 2 5 / 1 3 - E n g i n e e r i n g s t a f f i s a w a i t i n g C i t y o f C o s t a M e s a c o m m e n t s o n b u i l d i n g d e s i g n a t t h r e e s i t e s , w h i l e 2 3 r d s t a t i o n i n N e w p o r t B e a ch Ja n - 1 5 6/ 2 8 / 1 2 - Pl a n s a n d s p e c s a r e 3 0 % c o m p l e t e . 11 / 1 5 / 1 2 - T h e D i s t r i c t E n g i n e e r i s w o r k i n g w i t h t h e c i t i e s o f C o s t a M e s a a n d N e w p o r t B e a c h r e g a r d i n g a b o v e - g r o u n d e m e r g e n c y e q ui p m e n 02 / 2 7 / 1 3 - Th e D i s t r i c t E n g i n e e r a n d G e n e r a l M a n a g e r a r e w o r k i n g w i t h t h e c i t i e s o f C o s t a M e s a a n d N e w p o r t B e a c h r e g a r d i n g a b o v e - 7/ 2 6 / 1 2 - Pl a n s a n d s p e c s a r e 6 0 % c o m p l e t e . 8/ 2 0 / 1 2 - En g i n e e r i n g s t a f f i s p e r f o r m i n g f i n a l r e v i e w p r i o r t o s u b m i t t i n g t h e p l a n s f o r p l a n c h e c k . C O S T A M E S A S A N I T A R Y D I S T R I C T CA P I T A L I M P R O V E M E N T P R O G R A M F Y 2 0 1 4 - 2 0 1 5 PR O J E C T : #1 9 6 I n s t a l l a t i o n o f B a c k u p P o w e r a n d P u m p i n g C a p a b i l i t y 12 / 1 8 / 1 4 - 23 r d P S g e n e r a t o r f o r # 1 9 6 C r e q u i r e s a l a r g e r b l o c k w a l l s t r u c t u r e t h a n t h e b a c k u p p u m p . T h e g e n e r a t o r f o r t h e I r v i n e P S f o r # 19 6 - D w i l l s o o n b e o u t t o b i d . 1/ 2 2 / 1 5 - 19 6 - C - P r o j e c t i n d e s i g n a t e l e c t r i c a l e n g i n e e r ' s o f f i c e ; d e s i g n i s f o r b a c k u p g e n e r a t o r . 1 9 6 - D - P r o j e c t o u t t o b i d w i t h b i d o p e n i n g 1 / 2 0 / 1 5 . 2/ 2 6 / 1 5 - # 1 9 6 D I r v i n e b i d o p e n i n g i s o n 2 / 1 6 / 1 5 m e e t i n g a g e n d a ; 1 9 6 - C 2 3 r d i s i n d e s i g n . 3/ 2 6 / 1 5 - Th e p r e - c o n s t r u c t i o n m e e t i n g f o r 1 9 6 - D I r v i n e i s 3 / 1 8 / 1 5 ; 1 9 6 - C 2 3 r d i s s t i l l i n d e s i g n . 4/ 2 3 / 1 5 - Th e K o h l e r g e n e r a t o r f o r # 1 9 6 - D I r v i n e h a s b e e n o r d e r e d ; # 1 9 6 - C 2 3 r d i s s t i l l i n d e s i g n . 5/ 2 8 / 1 5 - Th e n o t i c e t o p r o c e e d f o r # 1 9 6 - D w a s i s s u e d a n d c o n s t r u c t i o n s h o u l d b e c o m p l e t e b y t h e e n d o f J u n e 2 0 1 5 ; # 1 9 6 - C 2 3 r d i s i n p l a n c h e c k a t N e w p o r t B e a c h 6/ 2 5 / 1 5 - Co s n t r u c t i o n i s p r o g r e s s i n g a t I r v i n e P . S . # 1 9 6 - D . T h e p l a n s f o r 2 3 r d P . S . g e n e r a t o r a r e i n p l a n c h e c k a t N e w p o r t B e a c h . 7/ 2 3 / 1 5 - Co n s t r u c t i o n i s 9 0 % c o m p l e t e a t I r v i n e P . S . # 1 9 6 - D . D i s t r i c t E n g i n e e r i s w o r k i n g w i t h N B o n p l a n c h e c k i t e m s f o r 2 3 r d P . S . # 1 96 - C . Ac c o u n t N u m b e r En c u m b r a n c e s B a l a n c e #1 9 6 - A E l d e n , V i c t o r i a , M e n d o z a P u m p S t a t i o n s 7 9 0 , 0 0 0 $ 5 7 2 , 9 7 7 $ 1 9 7 , 8 6 8 $ 5 0 $ 1 9 , 1 0 5 $ #1 9 6 - B C a n y o n P u m p S t a t i o n 1 1 5 , 0 0 0 1 1 5 , 3 3 5 - - ( 3 3 5 ) #1 9 6 - C 2 3 r d S t r e e t P u m p S t a t i o n 3 4 0 , 0 0 0 1 4 , 5 4 6 6 , 5 1 5 - 3 1 8 , 9 4 0 #1 9 6 - D I r v i n e P u m p S t a t i o n 40 5 , 0 0 0 7 , 1 3 3 1 3 8 , 1 1 2 202,608 57,147 To t a l 1 , 6 5 0 , 0 0 0 $ 70 9 , 9 9 1 $ 3 4 2 , 4 9 5 $ 202,658 $ 394,857 $ A p p r o v e d P r o j e c t Bu d g e t Ju n e 3 0 , 2 0 1 4 Ac c u m u l a t e d C o s t C u r r e n t Y e a r Ex p e n d i t u r e s C O S T A M E S A S A N I T A R Y D I S T R I C T CA P I T A L I M P R O V E M E N T P R O G R A M F Y 2 0 1 4 - 2 0 1 5 PR O J E C T : PR O J E C T M A N A G E R : DE S C R I P T I O N : BE G I N D E S I G N : AP P R O X . C O N S T R U C T I O N C O M P L E T I O N D A T E : Ci v i l D e s i g n - $ 8 2 , 5 9 3 ST A T U S R E P O R T : 1/ 2 3 / 1 4 - Th e d e s i g n p h a s e i s c o n t i n u i n g . 5/ 2 2 / 1 4 - Me n d o z a f o r c e m a i n i s o u t t o b i d a s a s e p a r a t e p r o j e c t d u e t o u p c o m i n g C i t y a l l e y p r o j e c t . E n g i n e e r ' s e s t i m a t e i s $ 1 0 2 , 0 0 0 . B id o p e n i n g i s 6 / 2 / 1 4 . 6/ 2 6 / 1 4 - GC I C o n s t r u c t i o n i s l o w b i d d e r i n t h e a m o u n t o f $ 8 2 , 5 4 0 f o r P r o j e c t # 2 0 0 - A M e n d o z a F o r c e M a i n . 7/ 2 4 / 1 4 - 1s t d a y o f w o r k f o r P r o j e c t # 2 0 0 - A w a s 6 / 2 3 / 1 4 ; p l a n s a r e 7 5 % c o m p l e t e f o r H a r b o r , V i c t o r i a , S C P . 8/ 2 8 / 1 4 - A l l w o r k w a s c o m p l e t e d o n # 2 0 0 - A M e n d o z a f o r c e m a i n a n d t h e B o a r d w i l l f i n a l t h e p r o j e c t o n 8 / 2 8 / 1 4 . 9/ 2 5 / 1 4 - #2 0 0 - A M e n d o z a P S n e w f o r c e m a i n i s c o m p l e t e . D e s i g n p h a s e o f H a r b o r , V i c t o r i a & S o u t h C o a s t P l a z a c o n t i n u i n g ; w i l l b e m e e t i n g with SC Plaza. 10 / 2 3 / 1 4 - Th e p l a n s a r e 9 0 % c o m p l e t e a n d w e r e s u b m i t t e d t o t h e C i t y , S C P , a n d t h e u t i l i t y a g e n c i e s t h e w e e k o f 1 0 / 1 2 / 1 4 . 11 / 2 0 / 1 4 - St a f f m e t w i t h S C P M a n a g e m e n t o n 1 1 / 6 / 1 4 t o d i s c u s s t h e i r c o n c e r n s . S t a f f w i l l b e m e e t i n g w i t h t h e C i t y o f C o s t a M e s a e n g i n e e r ing staff . 12 / 1 8 / 1 4 - St a f f i s w o r k i n g w i t h S C P M g t ' s o v e r r e d i r e c t i n g F M f l o w s . S t a f f w i l l b e m e e t i n g w i t h C i t y e n g i n e e r i n g t o d i s c u s s t h e H a r b o r a nd V i c t o r i a F M 1/ 2 2 / 1 5 - CC T V a n d f l o w m e t e r i n g w i l l o c c u r i n t h e g r a v i t y s y s t e m d o w n s t r e a m o f t h e n e w f o r c e m a i n a l i g n m e n t a t S o u t h C o a s t P l a z a . N e w H arbor force mai n a n d V i c t o r i a f o r c e m a i n w e r e d i s c u s s e d w i t h t h e C i t y E n g i n e e r . 2/ 2 6 / 1 5 - Ha r b o r f o r c e m a i n i m p r o v e m e n t s w i l l b e c o n s t r u c t e d f i r s t a s t h e t o p p r i o r i t y ; d e s i g n p h a s e i s c o n t i n u i n g . 3/ 2 6 / 1 5 - Al t e r n a t e c o n s t r u c t i o n m e t h o d s f o r H a r b o r f o r c e m a i n a r e b e i n g i n v e s t i g a t e d . 4/ 2 3 / 1 5 - Th e H a r b o r F o r c e M a i n w i l l b e b i d b y i t s e l f w i t h t w o a l t e r n a t e m e t h o d s . 5/ 2 8 / 1 5 - Th e H a r b o r F o r c e M a i n p l a n s a r e b e i n g c o m p l e t e d . 6/ 2 5 / 1 5 - Th e H a r b o r F o r c e M a i n p l a n s a r e i n p l a n c h e c k a t t h e C i t y o f C o s t a M e s a . 7/ 2 3 / 1 5 - Pl a n s f o r H a r b o r F o r c e M a i n a r e 9 5 % c o m p l e t e . Ju n e 3 0 , 2 0 1 4 A pp r o v e d A cc u m u l a t e d C u r r e n t Y e a r Ac c o u n t N u m b e r Pr o j B u d g e t Co s t Ex p e n d i t u r e s En c u m b r a n c e s Balance #2 0 0 1 , 0 3 0 , 8 6 8 $ 13 6 , 2 4 2 $ 72 , 8 2 6 $ - $ 821,800 $ To t a l 1 , 0 3 0 , 8 6 8 $ 13 6 , 2 4 2 $ 72 , 8 2 6 $ - $ 821,800 $ La t e 2 0 1 4 12 / 1 9 / 1 3 T h e d e s i g n p h a s e h a s b e g u n . 2/ 2 5 / 1 4 - Th e d e s i g n p h a s e i s 4 0 % c o m p l e t e . 3/ 2 7 / 1 4 - Th e d e s i g n p h s e i s 6 0 % c o m p l e t e . 4/ 2 4 / 1 4 - Th e d e s i g n p h a s e i s 7 0 % c o m p l e t e . #2 0 0 R e h a b i l i t a t i o n o f F o u r F o r c e M a i n s Ro b H a m e r s , D i s t r i c t E n g i n e e r Th e W i l s o n , V i c t o r i a , M e n d o z a , a n d S o u t h C o a s t P l a z a f o r c e m a i n s a r e b e i n g r e p l a c e d w i t h ne w f o r c e m a i n s . De c - 1 3 C O S T A M E S A S A N I T A R Y D I S T R I C T CA P I T A L I M P R O V E M E N T P R O G R A M F Y 2 0 1 4 - 2 0 1 5 PR O J E C T : PR O J E C T M A N A G E R : DE S C R I P T I O N : BE G I N D E S I G N : AP P R O X . C O N S T R U C T I O N C O M P L E T I O N D A T E Es t i m a t e d P r o j e c t b u d g e t : C i v i l D e s i g n $ 1 1 , 4 8 3 . 5 0 ; Co n s t r u c t i o n - E n g i n e e r ' s E s t i m a t e : $ 4 3 1 , 2 1 0 ST A T U S R E P O R T : 12 / 1 9 / 1 3 - T h e p l a n s a r e 9 0 % c o m p l e t e a n d t h e E n g i n e e r ' s E s t i m a t e i s b e i n g p r e p a r e d . 1/ 2 3 / 1 4 - T h e p l a n s a r e 1 0 0 % c o m p l e t e . S t a f f i s e x p l o r i n g c o m b i n i n g t h i s w o r k w i t h 1 9 6 - A , i n s t a l l a t i o n o f a b a c k u p p u m p a t E l d en P u m p S t a t i o n . 2/ 2 5 / 1 4 - T h e p r o j e c t i s b e i n g d i s c u s s e d a t t h e s t u d y s e s s i o n . 5/ 2 2 / 1 4 - T h e s t r a t e g i c i m p r o v e m e n t s f o r t h i s p r o j e c t w e r e c o n s t r u c t e d o n 5 / 8 / 1 4 . 6/ 2 6 / 1 4 - N o c h a n g e i n s t a t u s . 7/ 2 4 / 1 4 - T h e r e m a i n i n g i m p r o v e m e n t s u n d e r t h i s p r o j e c t w i l l l i k e l y b e c o n s tr u c t e d i n t h e 2 0 1 5 - 1 6 f i s c a l y e a r . 8/ 2 8 / 1 4 - T h e p r o j e c t wi l l l i k e l y r e c e i v e f un d i n g i n t h e 2 0 1 5 - 2 0 1 6 F i s c a l Y e a r t o c o m p l e t e t h e r e p l a c e m e n t . 9/ 2 5 / 1 4 - N o c h a n g e i n s t a t u s . 10 / 2 3 / 1 4 - N o c h a n g e i n s t a t u s . 11 / 2 0 / 1 4 - N o c h a n g e i n s t a t u s . 12 / 1 8 / 1 4 - N o c h a n g e i n s t a t u s . 1/ 2 2 / 1 5 - N o c h a n g e i n s t a t u s . 2/ 2 6 / 1 5 - P r o j e c t w i l l b e bu d g e t e d f o r 2 0 1 5 - 1 6 o r 2 0 1 6 - 1 7 . 3/ 2 6 / 1 5 - N o c h a n g e i n s t a t u s . 4/ 2 3 / 1 5 - N o c h a n g e i n s t a t u s . 5/ 2 8 / 1 5 - N o c h a n g e i n s t a t u s . 6/ 2 5 / 1 5 - N o c h a n g e i n s t a t u s . 7/ 2 3 / 1 5 - N o c h a n g e i n s t a t u s . A cc u m u l a t e d C u r r e n t Y e a r Ap p r o v e d C o s t t o D a t e Ac c o u n t N u m b e r Pr o j e c t B u d g e t As o f 6 / 3 0 / 2 0 1 4 Ex p e n d i t u r e s En c u m b r a n c e s Balance #2 0 2 47 9 , 0 0 0 $ 1 0 , 5 6 7 $ - $ - $ 468,433 $ To t a l 47 9 , 0 0 0 $ 10 , 5 6 7 $ - $ - $ 468,433 $ 11 / 2 1 / 1 3 - T h e d e s i g n p h a s e i s c o n t i n u i n g ; t h e p l a n s a r e 6 0 % c o m p l e t e . 4/ 2 4 / 1 4 - T h e s t r a t e g i c i m p r o v e m e n t s f o r t h i s p r o j e c t w e r e a d d e d t o P r o j e c t # 1 9 6 - A . i m p r o v e m e n t s a r e b e i n g i n c l u d e d a s e x t r a w o r k i n P r o j e c t # 1 9 6 - A . De c e m b e r , 2 0 1 4 #2 0 2 E l d e n P i p i n g a n d V a l v e R e p l a c e m e n t Ro b H a m e r s , D i s t r i c t E n g i n e e r Re p l a c e 3 7 - y e a r o l d p i p i n g a n d v a l v e s o u t s i d e E l d e n P u m p i n g Oc t o b e r , 2 0 1 3 3/ 2 7 / 1 4 - T h e n e e d f o r a d d i t i o n a l f u n d i n g h a s m o v e d t h e p r o j e c t i n t o t h e n e x t 2 - y e a r b u d g e t c y c l e , b e g i n n i n g 2 0 1 5 - 2 0 1 6 ; s t r a t e g ic 10 / 2 4 / 1 3 - E n g i n e e r i n g s t a f f m e t w i t h t h e f i e l d c r e w t o d i s c u s s p o s s i b l e a d d i t i o n a l r e p l a c e m e n t o f v a l v e s i n s i d e s t a t i o n . C O S T A M E S A S A N I T A R Y D I S T R I C T CA P I T A L I M P R O V E M E N T P R O G R A M F Y 2 0 1 4 - 2 0 1 5 PR O J E C T : PR O J E C T M A N A G E R : DE S C R I P T I O N : BE G I N D E S I G N : Oc t o b e r 2 0 1 3 AP P R O X . C O N S T R U C T I O N C O M P L E T I O N D A T E : Ju n e 2 0 1 4 Ar c h i t e c t u r a l D e s i g n - $ 7 , 0 0 0 ; E l e c t r i c a l E n g i n e e r i n g D e s i g n - $ 4 , 5 0 0 S T A T U S R E P O R T : 10 / 3 / 2 0 1 3 - E n t e r e d i n t o a g r e e m e n t w i t h R T A A r c h i t e c t s t o d e s i g n a n d p r o v i d e c o n s t r u c t i o n a d m i n i s t r a t i o n s e r v i c e s 11 / 7 / 2 0 1 3 - R e v i e w e d S C E 1 2 m o n t h s b i l l s a t t h e Y a r d t o d e t e r m i n e l o a d d e m a n d a n d s i z e o f t h e g e n e r a t o r 12 / 1 / 2 0 1 3 - P r o j e c t m a n a g e r m e e t i n g . P o s s i b l e g e n e r a t o r m a n u f a c t u r e r s a r e C a t e r p i l l a r , C u m m i n s a n d K o h l e r . 1/ 2 3 / 1 4 - N o c h a n g e i n s t a t u s . 2/ 2 5 / 1 4 - R F P f o r d e s i g n f i r m s i s b e i n g p r e p a r e d . 3/ 2 7 / 1 4 - P r o p o s a l s a r e b e i n g r e q u e s t e d f r o m d e s i g n f i r m s f o r t h e d e s i g n p h a s e . 4/ 2 4 / 1 4 - A n e l e c t r i c a l e n g i n e e r h a s b e e n r e t a i n e d f o r t h e d e s i g n p h a s e f o r a f e e o f $ 4 , 5 0 0 . 5/ 2 2 / 1 4 - T h e p l a n s w e r e s u b m i t t e d t o t h e C i t y o f C o s t a M e s a f o r 1 s t p l a n r e v i e w . 6/ 2 6 / 1 4 - T h e d e s i g n p l a n s a r e i n p l a n c h e c k a n d b e i n g r e - s u b m i t t e d t o t h e C i t y . 7/ 2 4 / 1 4 - P l a n s w e r e r e s u b m i t t e d t o t h e f i r e d e p a r t m e n t f o r 2 n d r e v i e w ; a l l o t h e r d e p a r t m e n t s h a v e s i g n e d o f f . 8/ 2 8 / 1 4 - T h e p r o j e c t i s o u t t o b i d . 9/ 2 5 / 1 4 - B i d o p e n i n g i s b e i n g h a n d l e d b y t h e C M S D G M a n d p r o j e c t a r c h i t e c t . 10 / 2 3 / 1 4 - B i d s w e r e o p e n e d a n d a r e b e i n g e v a l u a t e d ; t h e l o w b i d a m o u n t i s $ 9 7 , 0 0 0 . 11 / 2 0 / 1 4 - T h e s p e c i f i c a t i o n s f o r t h e g e n e r a t o r b e i n g p r o p o s e d b y t h e l o w b i d d e r a r e b e i n g r e v i e w e d . 12 / 1 8 / 1 4 - C o n t r a c t o r ' s s h o p d r a w i n g s a r e u n d e r r e v i e w . 1/ 2 2 / 1 5 - T h e c o n t r a c t o r h a s p r o v i d e d t h e r e q u i r e d b o n d a n p r e - c o n s t r u c t i o n m e e t i n g i s p l a n n e d f o r 1 / 3 0 / 1 5 . 2/ 2 6 / 1 5 - C o n s t r u c t i o n w i l l b e g i n a f t e r a c q u i s i t i o n o f m a t e r i a l s . 3/ 2 6 / 1 5 - C o n c r e t e p a d i s p o u r e d , g e n e r a t o r i s b e i n g f a b r i c a t e d . C o n t r a c t o r w i l l b e r e l o c a t i n g t h e e x i s t i n g a i r c o m p r e s s o r . 4/ 2 3 / 1 5 - G e n e r a t o r i s b e i n g f a b r i c a t e d . C o n t r a c t o r w i l l b e i n s t a l l i n g e l e c t r i c a l c o n d u i t s a n d w i r i n g . 5/ 2 8 / 1 5 - D e l i v e r y o f t h e g e n e r a t o r i s e x p e c t e d n e x t m o n t h . 6/ 2 5 / 1 5 - G e n e r a t o r s h o u l d b e d e l i v e r e d w i t h i n t h e n e x t 2 w e e k s . 7/ 2 3 / 1 5 - T h e g e n e r a t o r i s i n s t a l l e d a n d h a d i t s f i r s t i n s p e c t i o n . T r a i n i n g f o r C M S D w i l l h a p p e n t h e w e e k o f 7 / 2 0 / 1 5 . Ju n e 3 0 , 2 0 1 4 Ap p r o v e d A c c u m u l a t e d C u r r e n t Y e a r Ac c o u n t N u m b e r P r o j B u d g e t C o s t E x p e n d i t u r e s E n c u m b r a n c e s B a l a n c e #2 0 3 15 0 , 0 0 0 $ 8 , 7 7 8 $ 1 1 0 , 4 7 9 $ - $ 30,743 $ To t a l 15 0 , 0 0 0 $ 8 , 7 7 8 $ 1 1 0 , 4 7 9 $ - $ 30,743 $ #2 0 3 E m e r g e n c y G e n e r a t o r a t D i s t r i c t Y a r d Sc o t t C a r r o l l , G e n e r a l M a n a g e r P r o c u r e a n d i n s t a l l a n e m e r g e n c y g e n e r a t o r a t t h e D i s t r i c t Y a r d C O S T A M E S A S A N I T A R Y D I S T R I C T CA P I T A L I M P R O V E M E N T P R O G R A M F Y 2 0 1 4 - 2 0 1 5 PR O J E C T : PR O J E C T M A N A G E R : DE S C R I P T I O N : BE G I N D E S I G N : AP P R O X . C O N S T R U C T I O N C O M P L E T I O N D A T E : Ci v i l D e s i g n - $ 9 , 7 7 9 ST A T U S R E P O R T : 6/ 2 6 / 1 4 - T h e p l a n s a r e 6 0 % c o m p l e t e . 7/ 2 4 / 1 4 - T h e p r o j e c t w e n t o u t t o b i d o n 7 / 2 / 1 4 w i t h b i d o p e n i n g s c h e d u l e d f o r 8 / 5 / 1 4 . 8/ 2 8 / 1 4 - B i d o p e n i n g w a s 8 / 5 / 1 4 a n d t h e l o w b i d w a s E x c e l P a v i n g i n t h e a m o u n t o f $ 8 7 , 3 4 9 . 0 0 . 9/ 2 5 / 1 4 - N o t i c e t o p r o c e e d i s s u e d t o E x c e l P a v i n g t o b e g i n w o r k 9 / 1 5 / 1 4 ; F i e l d C r e w r e q u e s t i n g a d d i t i o n a l m a n h o l e s b e a d d e d a s e x t r a w o r k . 10 / 2 3 / 1 4 - C o n s t r u c t i o n i s 1 / 3 c o m p l e t e ; c o n t r a c t o r w i l l w a i t f o r C i t y p r o j e c t s t o f i n i s h p r i o r t o c o n t i n u i n g u n l e s s e x i s t i n g m an h o l e c o n d i t i o n i s s e v e r e . 11 / 2 0 / 1 4 - C o n s t r u c t i o n i s c o n t i n u i n g i n c o o r d i n a t i o n w i t h C i t y s t r e e t p r o j e c t s . 12 / 1 8 / 1 4 - C o n s t r u c t i o n i s c o n t i n u i n g . 1/ 2 2 / 1 5 - C o n t r a c t o r i s r e - m o b i l i z i n g . 2/ 2 6 / 1 5 - C o n t r a c t o r i s n e a r i n g c o m p l e t i o n . 3/ 2 6 / 1 5 - C o n s t r u c t i o n i s n e a r l y c o m p l e t e . 4/ 2 3 / 1 5 - C o n s t r u c t i o n i s c o m p l e t e . 5/ 2 8 / 1 5 - T h e B o a r d o f D i r e c t o r s a c c e p t e d t h e i m p r o v e m e n t s a t t h e A p r i l 2 0 1 5 r e g u l a r m e e t i n g . 6/ 2 5 / 1 5 - T h e p r o j e c t i s c o m p l e t e . 7/ 2 3 / 1 5 - T h i s p r o j e c t i s c o m p l e t e . Ju n e 3 0 , 2 0 1 4 A pp r o v e d A cc u m u l a t e d C u r r e n t Y e a r Ac c o u n t N u m b e r Pr o j B u d g e t Co s t Ex p e n d i t u r e s En c u m b r a n c e s Balance #2 0 4 1 2 5 , 0 0 0 $ 9, 1 1 9 $ 11 1 , 3 7 2 $ - $ 4,509 $ To t a l 1 2 5 , 0 0 0 $ 9, 1 1 9 $ 11 1 , 3 7 2 $ - $ 4,509 $ 2/ 2 5 / 1 4 P r o j e c t a p p r o v e d b y B o a r d , f u n d a p p r o p r i a t e d . 5/ 2 2 / 1 4 - T h e p l a n s a r e 4 0 % c o m p l e t e . 4/ 2 4 / 1 4 - T h e d e s i g n p h a s e i s i n p r o c e s s #2 0 4 M a n h o l e C o v e r R e p a i r s Ro b H a m e r s , D i s t r i c t E n g i n e e r Re p a i r 1 0 2 m a n h o l e c o v e r s Fe b - 1 4 La t e 2 0 1 4 C O S T A M E S A S A N I T A R Y D I S T R I C T CA P I T A L I M P R O V E M E N T P R O G R A M F Y 2 0 1 4 - 2 0 1 5 PR O J E C T : PR O J E C T M A N A G E R : DE S C R I P T I O N : BE G I N D E S I G N : Au g - 1 4 AP P R O X . C O N S T R U C T I O N C O M P L E T I O N D A T E : Ju n - 1 5 Ci v i l D e s i g n - 62 , 2 3 0 ST A T U S R E P O R T : 8/ 2 8 / 1 4 - T h e d e s i g n p h a s e i s u n d e r w a y . 9/ 2 5 / 1 4 - E n g i n e e r i n g s t a f f i s r e v i e w i n g C C T V o f G r a d e 4 s i n s t r e e t s s e t f o r C i t y i m p r o v e m e n t s s u c h a s n e w p a v i n g o r s l u r r y s e a l . O n e G r a d e 5 f o u n d i n C a n a d i a n ; M i k e K i l b r i d e L t d . w i l l e x c a v a t e a n d r e p a i r . of G r a d e 4 s i n C i t y s t r e e t s d e s i g n a t e d f o r 11 / 2 0 / 1 4 - N o c h a n g e i n s t a t u s . R e v i e w o f t h e v i d e o s i s c o n t i n u i n g . 12 / 1 8 / 1 4 - D i s t r i c t E n g i n e e r i s d e t e r m i n i n g o p t i o n s f o r c o m p l e t i o n o f a l l G r a d e 4 s . 1/ 2 2 / 1 5 - A c o s t a n a l y s i s o f e x p e c t e d r e p a i r s f o r P h a s e s I a n d I I w a s p r e s e n t e d t o B o a r d a t t h e F e b r u a r y s t u d y s e s s i o n . 2/ 2 6 / 1 5 - Bu d g e t i n g f o r t h i s p r o j e c t i s b e i n g d i s c u s s e d a t t h e 2 / 1 0 / 1 5 s t u d y s e s s i o n . 3/ 2 6 / 1 5 - Th e P h a s e I p l a n s a r e b e i n g c o m p l e t e d b u t c o n s t r u c t i o n w i l l n o t o c c u r u n t i l a f t e r t h e n e x t D i s t r i c t - w i d e C C T V p r o j e c t . 4/ 2 3 / 1 5 - Th e p h a s e I p l a n s a r e n e a r l y c o m p l e t e . 5/ 2 8 / 1 5 - Th e P h a s e I p l a n s a r e c o m p l e t e a n d t h e f i r s t t w o p h a s e s w e r e c o m b i n e d i n t o t h e P h a s e I p l a n s . 6/ 2 5 / 1 5 - Th e p l a n s w i l l b e s a v e d u n t i l n e w C C T V i s c o m p l e t e d . 7/ 2 3 / 1 5 - No c h a n g e i n s t a t u s . Ju n e 3 0 , 2 0 1 4 A pp r o v e d A cc u m u l a t e d Cu r r e n t Y e a r Ac c o u n t N u m b e r Pr o j B u d g e t Co s t Ex p e n d i t u r e s En c u m b r a n c e s Ba l a n c e #3 0 6 6 8 , 0 0 0 $ - $ 65 , 1 4 5 $ - $ 2, 8 5 5 $ 68 , 0 0 0 $ - $ 65 , 1 4 5 $ - $ 2, 8 5 5 $ #3 0 6 G r a d e 4 R e p a i r s - P h a s e I Ro b H a m e r s , D i s t r i c t E n g i n e e r Dis t r i c t h a s 1 , 6 0 0 l i n e s e c t i o n s w i t h o n e o r m o r e G r a d e 4 d e f i c i e n c i e s . C O S T A M E S A S A N I T A R Y D I S T R I C T CA P I T A L I M P R O V E M E N T P R O G R A M F Y 2 0 1 4 - 2 0 1 5 PR O J E C T : PR O J E C T M A N A G E R : DE S C R I P T I O N : BE G I N D E S I G N : AP P R O X . C O N S T R U C T I O N C O M P L E T I O N D A T Ci v i l D e s i g n - ST A T U S R E P O R T : Ju n e 3 0 , 2 0 1 4 A pp r o v e d A cc u m u l a t e d C u r r e n t Y e a r Ac c o u n t N u m b e r Pr o j B u d g e t Co s t Ex p e n d i t u r e s En c u m b r a n c e s Balance #3 0 9 3 4 0 , 5 0 0 $ - $ 16 8 , 2 1 1 $ - $ 172,289 $ 34 0 , 5 0 0 $ - $ 1 6 8 , 2 1 1 $ - $ 172,289 $ 5/ 1 / 1 5 - P a i d C i t y i n v o i c e f o r f i s c a l y e a r s 2 0 1 1 t h r u 2 0 1 3 f o r a t o t a l o f 4 4 6 M a n h o l e s #3 0 9 C i t y M a n h o l e A d j u s t m e n t P r o g r a m Ro b H a m e r s , D i s t r i c t E n g i n e e r Costa Mesa Sanitary District ... an Independent Special District Investment Report for the Month of June 2015 Item Number: 11. Recommendation/Notes: Recommendation: That the Board of Directors approve the investment report for the month of June 2015. ATTACHMENTS: Description Type Investment Report for the Month of June 2015 Cover Memo Costa Mesa Sanitary District …an Independent Special District Protecting our community’s health and the environment by providing solid waste and sewer collection services. www.cmsdca.gov Memorandum To: Board of Directors From: Marc Davis, Treasurer Date: July 17, 2015 Subject: Investment Report for the Month of June 2015 Summary Attached is the Investment Report for the month of June 2015. As required by the District’s Statement of Investment Policy, the Investment Report delineates all investment activity during the month. Staff Recommendation Approve the Investment Report for the month of June 2015. Analysis This report lists the types of securities held in the District’s portfolio, the institutions from which the securities were purchased, maturity dates and interest rates as of June 30, 2015. The District’s investments are in compliance with the Statement of Investment Policy adopted by the Board at the June 26, 2014 regular meeting, as well as the California Government Code. The market values in this report were provided by our third party custodian, Pershing, LLC, except for the Local Agency Investment Fund (LAIF). The market value of LAIF was provided by the State Treasurer’s Office. It does not represent the value of the underlying securities within the pool, but rather the par or cost amount, which is the amount the District is entitled to withdraw. This reporting practice is consistent with industry standard practices for similar funds. The weighted average stated rate of return (current yield) for the District’s investment portfolio as of June 30, 2015, was 0.794%. The yield to maturity of the portfolio was 0.794%. The District’s weighted average interest rate was 50 basis points (0.495%) above the daily effective yield of LAIF, which was 0.299% as of June 30, 2015. The weighted average number of days to maturity for the District’s total portfolio was 703 days (1.93 Board of Directors July 17, 2015 Page 2 of 3 years). The average duration of the underlying securities in LAIF as of June 30, 2015 was 239 days. The District’s investment portfolio is in compliance with its liquidity limitations, which requires that a minimum of 20.00% of the portfolio must mature within one year. The percentage of the portfolio maturing in less than one year as of June 30, 2015 was 33.59%. The District’s portfolio was temporary out of compliance with the percentage of funds invested in money market/mutual funds. The policy requires that no more than 10% of the portfolio can be invested in money market/mutual funds. As of June 30, 2015, 11.11% of the portfolio was invested in money market/mutual funds. This is a temporary instance of non-compliance due to investments being called at the end of the month, and not able to be reinvested before the end of the month. This temporary non-compliance was cleared in early July when funds were transferred to LAIF. As of June 30, 2015, the District has adequate cash reserves necessary to meet its obligations for the next six months. Strategic Plan Element & Goal This item supports achieving Strategic Element No. 7.0, Finances, by ensuring the short and long-term fiscal health of the District. Legal Review Legal review is not required. Environmental Review Subject activity is exempt from the requirements of the California Environmental Quality Act (CEQA) (Public Resources Code Section 21000 et. seq.). Section 15300.4 of CEQA allows an agency while establishing its own procedures “to list those specific activities which fall within each of the exempt classes”, and the District has adopted “CEQA Guidelines and Implementing Procedures” that state on page 6, “”Projects” does not include….C. Continuing administrative or maintenance activities.” Financial Review The portfolio was budgeted to earn an average rate of 0.900% for the year ending June 30, 2015. Through June 30, 2015, the portfolio has earned a weighted average interest rate of 0.852%. Public Notice Process Copies of this report are on file and will be included with the entire agenda packet for the June 25, 2015 Board of Directors regular meeting at District Headquarters (628 W. 19th Street) and on the District’s website at www.cmsdca.gov. Board of Directors July 17, 2015 Page 3 of 3 Alternative Actions 1. Refer the matter back to staff Attachments Treasurer’s Report of Pooled Cash and Investments as of June 30, 2015 ` Deposits Outstanding Bank Balance In Transits Checks Book Balance Active Accounts: Bank of America 308,923.65$ 34,691.25 259,057.14 84,557.76$ Total Active Accounts 308,923.65 34,691.25 259,057.14 84,557.76 Market Value Increase Decrease Cost Investments: Local Agency Investment Fund 6,090,292.63$ - - 6,090,292.63 Money Market/Sweep Account 2,414,583.33 - - 2,414,583.33 Negotiable Certificates of Deposit 1,376,429.00 2,404.00 - 1,374,025.00 Federal Agency Securities 11,847,252.40 - 24,289.27 11,871,541.67 Total Investments 21,728,557.36 2,404.00 24,289.27 21,750,442.63 Total Pooled Cash & Investments 22,037,481.01$ 37,095.25$ 283,346.41$ 21,835,000.39$ Market Adjustment C O S T A M E S A S A N I T A R Y D I S T R I C T Treasurer's Report of Pooled Cash and Investments June 30, 2015 Costa Mesa Sanitary District Pooled Cash and Investments by Fund June 30, 2015 Solid Waste Fund: Operating Reserve 821,000.00$ Unreserved: Designated for revenue dry period 1,494,000.00 Undesignated 3,479,671.11 Liquid Waste Fund: Operating Reserve 365,000.00 Reserved for Earthquakes/Emergencies 1,000,000.00 Reserved for Capital Outlay 4,347,000.00 Unreserved: Designated for revenue dry period 2,467,300.00 Undesignated 1,445,124.16 Facilities Revolving Fund 529,447.48 Asset Replacement Fund 732,119.38 Asset Management Fund 5,154,338.26 Total Pooled Cash & Investments 21,835,000.39$ Treasurer DateMarcus D. Davis June 30, 2015 7/17/15 1 Total investments outstanding as of May 31, 2015 22,594,192.63$ Additions: Investment purchases - Deductions: Investments called (2,408,333.33) Net increase (decrease) in Sweep Account 2,414,583.33 Net increase (decrease) in LAIF (850,000.00) Total investments outstanding as of June 30, 2015 21,750,442.63$ C O S T A M E S A S A N I T A R Y D I S T R I C T Investment Activity Summary June 30, 2015 2 In t e r e s t CU S I P Pu r c h a s e M a t u r i t y C o u p o n I n v e s t m e n t E a r n e d a t Nu m b e r In v e s t m e n t Da t e Da t e Ra t e Co s t 06 / 3 0 / 1 5 n/ a L o c a l A g e n c y I n v e s t m e n t F u n d n / a n / a 0 . 2 9 0 % 6 , 0 9 0 , 2 9 2. 6 3 $ n / a * * n/ a P e r s h i n g - S w e e p A c c t n / a n / a 0 . 0 0 0 % 2 , 4 1 4 , 5 8 3 . 3 3 n / a 31 3 4 G 3 Z R 4 F e d e r a l H o m e L o a n M o r t g a g e C o r p 0 8 / 0 7 / 1 2 0 8 / 07 / 1 7 1 . 0 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 3 , 9 7 2 . 2 2 31 3 6 G 0 L 5 8 F e d e r a l N a t i o n a l M o r t g a g e A s s n 1 0 / 1 8 / 1 2 1 0 / 1 8/ 1 7 1 . 0 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 2 , 0 0 0 . 0 0 31 3 5 G 0 R Q 8 F e d e r a l N a t i o n a l M o r t g a g e A s s n 1 1 / 1 5 / 1 2 1 1 / 1 5/ 1 7 1 . 0 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 1 , 2 5 0 . 0 0 31 3 3 8 1 L C 7 F e d e r a l H o m e L o a n B a n k 1 2 / 2 8 / 1 2 1 2 / 2 8 / 1 7 0 . 9 5 0% 1 , 0 0 0 , 0 0 0 . 0 0 5 2 . 7 8 31 3 3 8 2 3 B 7 F e d e r a l H o m e L o a n B a n k 0 2 / 2 2 / 1 3 0 2 / 2 2 / 1 8 1 . 1 5 0% 1 , 0 0 0 , 0 0 0 . 0 0 4 , 0 8 8 . 8 9 31 3 3 8 2 6 D 0 F e d e r a l H o m e L o a n B a n k 0 2 / 2 8 / 1 3 0 2 / 2 8 / 1 8 1 . 1 0 0% 1 , 0 0 0 , 0 0 0 . 0 0 3 , 7 2 7 . 7 8 31 3 3 8 2 H R 7 F e d e r a l H o m e L o a n B a n k 0 3 / 2 7 / 1 3 0 3 / 2 7 / 1 8 1 . 1 3 0% 1 , 0 0 0 , 0 0 0 . 0 0 2 , 9 1 9 . 1 7 31 3 6 G 1 L 3 1 F e d e r a l N a t i o n a l M o r t g a g e A s s n 0 5 / 1 5 / 1 3 0 5 / 1 5/ 1 7 0 . 7 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 8 7 5 . 0 0 31 3 3 E C Q W 7 F e d e r a l F a r m C r e d i t B a n k 0 6 / 0 4 / 1 3 0 6 / 0 4 / 1 8 1 . 25 0 % 1 , 0 0 0 , 0 0 0 . 0 0 9 0 2 . 7 8 87 1 6 5 F A C 8 S y n c h r o n y B a n k R e t a i l C T F D e p 0 6 / 0 6 / 1 4 0 6 / 0 6 /1 9 2 . 0 0 0 % 9 9 , 5 0 0 . 0 0 1 2 0 . 5 5 06 7 4 0 K G Y 7 B a r c l a y s B a n k R e t a i l C T F D e p 0 7 / 0 2 / 1 4 0 7 / 0 5 / 16 0 . 6 5 0 % 9 9 , 8 2 5 . 0 0 3 1 8 . 7 7 31 3 3 E D R 2 0 F e d e r a l F a r m C r e d i t B a n k 0 7 / 2 4 / 1 4 0 7 / 2 4 / 1 9 1 . 90 0 % 5 0 0 , 0 0 0 . 0 0 4 , 1 1 6 . 6 7 20 0 3 3 A G D 2 C o m e n i t y C a p i t a l B a n k C T F D e p 0 8 / 2 5 / 1 4 0 2 / 2 5 /1 6 0 . 7 5 0 % 1 2 5 , 0 0 0 . 0 0 1 2 . 8 4 31 3 0 A 3 J A 3 F e d e r a l H o m e L o a n B a n k 1 1 / 2 6 / 1 4 1 1 / 2 6 / 1 9 1 . 5 0 0% 2 4 9 , 8 7 5 . 0 0 3 5 4 . 1 7 59 0 1 3 J C J 6 M e r r i c k B a n k S o u t h C T F D e p 1 2 / 0 8 / 1 4 1 2 / 0 8 / 1 5 0. 5 0 0 % 1 2 5 , 0 0 0 . 0 0 3 7 . 6 7 79 5 4 5 0 V P 7 S a l l i e M a e B a n k C T F D e p 1 2 / 2 5 / 1 4 1 2 / 1 2 / 1 6 1 . 0 50 % 1 2 5 , 0 0 0 . 0 0 7 1 . 9 2 31 3 0 A 3 M R 2 F e d e r a l H o m e L o a n B a n k 1 2 / 3 0 / 1 4 1 2 / 3 0 / 1 9 2 . 0 0 0% 9 1 , 6 6 6 . 6 7 - 38 1 4 8 J G K 1 G o l d m a n S a c h s B a n k U S A C T F D e p 0 1 / 0 7 / 1 5 0 1 / 0 7/ 1 9 1 . 9 0 0 % 2 0 0 , 0 0 0 . 0 0 1 , 8 1 1 . 5 1 31 3 0 A 4 D 8 2 F e d e r a l H o m e L o a n B a n k 0 3 / 1 9 / 1 5 0 3 / 1 7 / 2 0 1 . 8 0 0% 2 3 0 , 0 0 0 . 0 0 1 , 1 8 4 . 5 0 69 5 0 6 Y C J 6 P a c i f i c W e s t i n B a n k C T F D e p 0 3 / 2 0 / 1 5 0 3 / 1 8 / 1 6 0 . 5 0 0 % 2 0 0 , 0 0 0 . 0 0 2 7 9 . 4 5 02 5 8 7 D X L 7 A m e r i c a n E x p C e n t u r i o n C T F D e p 0 5 / 0 1 / 1 5 0 5 / 0 1/ 1 7 0 . 9 0 0 % 1 9 9 , 7 0 0 . 0 0 3 0 0 . 8 2 31 3 0 A 5 C L 1 F e d e r a l H o m e L o a n B a n k 0 5 / 0 6 / 1 5 0 5 / 0 6 / 2 0 1 . 8 0 0% 1 , 0 0 0 , 0 0 0 . 0 0 2 , 6 0 0 . 0 0 31 3 0 A 5 C 6 4 F e d e r a l H o m e L o a n B a n k 0 5 / 2 8 / 1 5 0 5 / 2 8 / 2 0 1 . 5 0 0% 8 0 0 , 0 0 0 . 0 0 1 , 0 6 6 . 6 7 29 9 7 6 D X K 1 E v e r b a n k J a c k s o n v i l l e F L A C T F D e p 0 5 / 2 8 / 1 5 0 5/ 2 7 / 1 6 0 . 4 5 0 % 20 0 , 0 0 0 . 0 0 8 1 . 3 7 To t a l s 21 , 7 5 0 , 4 4 2 . 6 3 $ 3 2 , 1 4 5 . 5 3 $ ** R e p r e s e n t s t h e L A I F d a i l y r a t e a t 6 / 3 0 / 1 5 Comments CO S T A M E S A S A N I T A R Y D I S T R I C T In v e s t m e n t a n d I n v e s t m e n t E a r n i n g s Ju n e 3 0 , 2 0 1 5 3 Current % of Market Value 06/30/15 Maximum % U.S. Treasury Bills 0.00% Unlimited U.S. Treasury Notes 0.00% Unlimited Federal Agency Issues: FICB 0.00% Unlimited FLB 0.00% Unlimited FHLB 29.23% Unlimited FHLMC 4.61% Unlimited FNMA 13.80% Unlimited FFCB 6.89% Unlimited Other *0.00% Unlimited Banker's Acceptances 0.00% 25% (1) Certificates of Deposit 0.00% 25% Negotiable Certificates of Deposits 6.33% 25% (1) Commercial Paper 0.00% 25% (1) Medium Term Corporate Notes 0.00% 20% (1) LAIF (Local Agency Investment Fund) 28.03% 40,000,000 Shares of Benefical Interest 0.00% 20% Money Market/Mutual Funds (Sweep Acct) 11.11% 10% per fund (2) Total 100.00% % of portfolio maturing under one year 33.59% no less than 20% % of portfolio maturing over one year 66.41% 100.00% (1) Further limited to 10% in any single issuer (2) Also limited to 20% in total. *These securities are not considered for purchases: SBA, GNMA, TVA and SALLIEMAE COSTA MESA SANITARY DISTRICT Summary of Policy Limitations June 30, 2015 Description 4 Pu r c h a s e M a t u r i t y C o u p o n I n v e s t m e n t % o f M a r k e t % o f De s c r i p t i o n Br o k e r / D e a l e r Da t e Da t e Ra t e Co s t Po r t f o l i o Va l u e Po r t f o l i o Comments St a t e T r e a s u r e r ' s P o o l L A I F n / a C o n t i n u o u s 0 . 2 9 0 % * * 6 , 0 9 0, 2 9 2 . 6 3 $ 6 , 0 9 0 , 2 9 2 . 6 3 $ P o o l T o t a l S t a t e T r e a s u r e r ' s P o o l 6, 0 9 0 , 2 9 2 . 6 3 2 8 . 0 0 % 6 , 0 9 0 , 2 9 2 . 6 3 2 8 . 0 3 % Mo n e y M a r k e t / S w e e p A c c o u n t P e r s h i n g n / a C o n t i n u o u s 0 . 0 0 0% 2 , 4 1 4 , 5 8 3 . 3 3 2 , 4 1 4 , 5 8 3 . 3 3 S w e e p T o t a l M o n e y M a r k e t / S w e e p A c c o u n t 2, 4 1 4 , 5 8 3 . 3 3 1 1 . 1 0 % 2 , 4 1 4 , 5 8 3 . 3 3 1 1 . 1 1 % Fe d e r a l H o m e L o a n M o r t g a g e C o r p E . J . D e L a R o s a 0 8 / 0 7 /1 2 0 8 / 0 7 / 1 7 1 . 0 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 1 , 0 0 0 , 8 5 0 . 0 0 F H L M C T o t a l F e d e r a l H o m e L o a n M o r t g a g e C o r p 1, 0 0 0 , 0 0 0 . 0 0 4 . 6 0 % 1 , 0 0 0 , 8 5 0 . 0 0 4 . 6 1 % Fe d e r a l H o m e L o a n B a n k E . J . D e L a R o s a 1 2 / 2 8 / 1 2 1 2 / 2 8 / 17 0 . 9 5 0 % 1 , 0 0 0 , 0 0 0 . 0 0 9 9 5 , 5 3 0 . 0 0 F H L B Fe d e r a l H o m e L o a n B a n k E . J . D e L a R o s a 0 2 / 2 2 / 1 3 0 2 / 2 2 / 18 1 . 1 5 0 % 1 , 0 0 0 , 0 0 0 . 0 0 1 , 0 0 0 , 1 6 0 . 0 0 F H L B Fe d e r a l H o m e L o a n B a n k E . J . D e L a R o s a 0 2 / 2 8 / 1 3 0 2 / 2 8 / 18 1 . 1 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 9 9 8 , 3 6 0 . 0 0 F H L B Fe d e r a l H o m e L o a n B a n k E . J . D e L a R o s a 0 3 / 2 7 / 1 3 0 3 / 2 7 / 18 1 . 1 3 0 % 1 , 0 0 0 , 0 0 0 . 0 0 9 9 3 , 9 3 0 . 0 0 F H L B Fe d e r a l H o m e L o a n B a n k M u l t - B a n k S e c u r i t i e s 1 1 / 2 6 / 1 4 1 1/ 2 6 / 1 9 1 . 5 0 0 % 2 4 9 , 8 7 5 . 0 0 2 4 9 , 7 4 7 . 5 0 F H L B Fe d e r a l H o m e L o a n B a n k M u l t - B a n k S e c u r i t i e s 1 2 / 3 0 / 1 4 1 2/ 3 0 / 1 9 2 . 0 0 0 % 9 1 , 6 6 6 . 6 7 9 1 , 9 2 7 . 0 0 F H L B Fe d e r a l H o m e L o a n B a n k M u l t - B a n k S e c u r i t i e s 0 3 / 1 9 / 1 5 0 3/ 1 7 / 2 0 1 . 8 0 0 % 2 3 0 , 0 0 0 . 0 0 2 3 0 , 0 0 6 . 9 0 F H L B Fe d e r a l H o m e L o a n B a n k M u l t - B a n k S e c u r i t i e s 05 / 0 6 / 1 5 0 5 / 0 6 / 2 0 1 . 8 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 99 1 , 6 4 0 . 0 0 F H L B Fe d e r a l H o m e L o a n B a n k M u l t - B a n k S e c u r i t i e s 05 / 2 8 / 1 5 0 5 / 2 8 / 2 0 1 . 5 0 0 % 80 0 , 0 0 0 . 0 0 79 9 , 7 3 6 . 0 0 F H L B T o t a l F e d e r a l H o m e L o a n B a n k 6, 3 7 1 , 5 4 1 . 6 7 2 9 . 2 9 % 6 , 3 5 1 , 0 3 7 . 4 0 2 9 . 2 3 % Fe d e r a l N a t i o n a l M o r t g a g e A s s o c i a t i o n E . J . D e L a R o s a 1 0 / 1 8 / 1 2 1 0 / 1 8 / 1 7 1 . 0 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 9 9 9 , 9 1 0 . 0 0 F N M A Fe d e r a l N a t i o n a l M o r t g a g e A s s o c i a t i o n E . J . D e L a R o s a 1 1 / 1 5 / 1 2 1 1 / 1 5 / 1 7 1 . 0 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 1 , 0 0 0 , 1 0 0 . 0 0 F N M A Fe d e r a l N a t i o n a l M o r t g a g e A s s o c i a t i o n U n i o n B a n c 0 5 / 1 5/ 1 3 0 5 / 1 5 / 1 7 0 . 7 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 9 9 8 , 0 6 0 . 0 0 F N M A T o t a l F e d e r a l N a t i o n a l M o r t g a g e A s s o c i a t i o n 3, 0 0 0 , 0 0 0 . 0 0 1 3 . 7 9 % 2 , 9 9 8 , 0 7 0 . 0 0 1 3 . 8 0 % Fe d e r a l F a r m C r e d i t B a n k E . J . D e L a R o s a 0 6 / 0 4 / 1 3 0 6 / 0 4/1 8 1 . 2 5 0 % 1 , 0 0 0 , 0 0 0 . 0 0 9 9 6 , 7 7 0 . 0 0 F F C B Fe d e r a l F a r m C r e d i t B a n k M u l t - B a n k S e c u r i t i e s 0 7 / 2 4 / 1 4 0 7 / 2 4 / 1 9 1 . 9 0 0 % 5 0 0 , 0 0 0 . 0 0 5 0 0 , 5 2 5 . 0 0 F F C B T o t a l F e d e r a l F a r m C r e d i t B a n k 1, 5 0 0 , 0 0 0 . 0 0 6 . 9 0 % 1 , 4 9 7 , 2 9 5 . 0 0 6 . 8 9 % Sy n c h r o n y B a n k R e t a i l C e r t i f i c a t e o f D e p o s i t M u l t i - B an k S e c u r i t i e s 0 6 / 0 6 / 1 4 0 6 / 0 6 / 1 9 2 . 0 0 0 % 9 9 , 5 0 0 . 0 0 1 0 0 , 4 7 4 . 0 0 N e g o t i a b l e C D Ba r c l a y s B a n k R e t a i l C e r t i f i c a t e o f D e p o s i t M u l t i - B a nk S e c u r i t i e s 0 7 / 0 2 / 1 4 0 7 / 0 5 / 1 6 0 . 6 5 0 % 9 9 , 8 2 5 . 0 0 1 0 0 , 1 6 3 . 0 0 N e g o t i a b l e C D Co m e n i t y C a p i t a l B a n k M u l t i - B a n k S e c u r i t i e s 0 8 / 2 5 / 1 4 0 2/ 2 5 / 1 6 0 . 7 5 0 % 1 2 5 , 0 0 0 . 0 0 1 2 5 , 2 5 6 . 2 5 N e g o t i a b l e C D Me r r i c k B a n k S o u t h C T F D e p M u l t i - B a n k S e c u r i t i e s 1 2 / 0 8/ 1 4 1 2 / 0 8 / 1 5 0 . 5 0 0 % 1 2 5 , 0 0 0 . 0 0 1 2 5 , 0 8 6 . 2 5 N e g o t i a b l e C D Sa l l i e M a e B a n k C T F D e p M u l t i - B a n k S e c u r i t i e s 1 2 / 2 5 / 1 4 1 2 / 1 2 / 1 6 1 . 0 5 0 % 1 2 5 , 0 0 0 . 0 0 1 2 5 , 3 1 7 . 5 0 N e g o t i a b l e C D Go l d m a n S a c h s B k C T F D e p M u l t i - B a n k S e c u r i t i e s 0 1 / 0 7 / 15 0 1 / 0 7 / 1 9 1 . 9 0 0 % 2 0 0 , 0 0 0 . 0 0 1 9 9 , 9 3 6 . 0 0 N e g o t i a b l e C D Pa c i f i c W e s t i n B a n k C T F D e p M u l t i - B a n k S e c u r i t i e s 0 3 / 20 / 1 5 0 3 / 1 8 / 1 6 0 . 5 0 0 % 2 0 0 , 0 0 0 . 0 0 2 0 0 , 0 9 6 . 0 0 N e g o t i a b l e C D Am e r i c a n E x p C e n t u r i o n C T F D e p Mu l t i - B a n k S e c u r i t i e s 05 / 0 1 / 1 5 0 5 / 0 1 / 1 5 0 . 9 0 0 % 1 9 9 , 7 0 0 . 0 0 20 0 , 0 4 0 . 0 0 N e g o t i a b l e C D Ev e r b a n k J a c k s o n v i l l e F L A C T F D e p Mu l t i - B a n k S e c u r i t i e s 05 / 2 8 / 1 5 0 5 / 2 8 / 1 5 0 . 4 5 0 % 20 0 , 0 0 0 . 0 0 20 0 , 0 6 0 . 0 0 N e g o t i a b l e C D T o t a l N e g o t i a b l e C e r t i f i c a t e s o f D e p o s i t 1, 3 7 4 , 0 2 5 . 0 0 6 . 3 2 % 1 , 3 7 6 , 4 2 9 . 0 0 6 . 3 3 % To t a l I n v e s t m e n t s 21 , 7 5 0 , 4 4 2 . 6 3 $ 1 0 0 . 0 0 % 21 , 7 2 8 , 5 5 7 . 3 6 $ 1 0 0 . 0 0 % ** R e p r e s e n t s t h e L A I F d a i l y r a t e a t 6 / 3 0 / 1 5 CO S T A M E S A S A N I T A R Y D I S T R I C T Sc h e d u l e o f I n v e s t m e n t s b y I n s t r u m e n t T y p e Ju n e 3 0 , 2 0 1 5 5 In v e s t m e n t P u r c h a s e M a t u r i t y D a y s t o C o u p o n Y i e l d t o I n v e stment Br o k e r / D e a l e r Ty p e Da t e D a t e Ma t u r i t y Ra t e Ma t u r i t y Cost Lo c a l A g e n c y I n v e s t m e n t F u n d P o o l 1 0 . 2 9 0 % * * 0 . 2 9 0 % 6 , 0 9 0 , 2 9 2 . 6 3 $ E. J . D e L a R o s a F H L M C 0 8 / 0 7 / 1 2 0 8 / 0 7 / 1 7 7 6 9 1 . 0 0 0 % 1 . 0 0 0 % 1,000,000.00 E. J . D e L a R o s a F N M A 1 0 / 1 8 / 1 2 1 0 / 1 8 / 1 7 8 4 1 1 . 0 0 0 % 1 . 0 0 0 % 1 ,000,000.00 E. J . D e L a R o s a F N M A 1 1 / 1 5 / 1 2 1 1 / 1 5 / 1 7 8 6 9 1 . 0 0 0 % 1 . 0 0 0 % 1 ,000,000.00 E. J . D e L a R o s a F H L B 1 2 / 2 8 / 1 2 1 2 / 2 8 / 1 7 9 1 2 0 . 9 5 0 % 0 . 9 5 0 % 1 ,000,000.00 E. J . D e L a R o s a F H L B 0 2 / 2 2 / 1 3 0 2 / 2 2 / 1 8 9 6 8 1 . 1 5 0 % 1 . 1 5 0 % 1 ,000,000.00 E. J . D e L a R o s a F H L B 0 2 / 2 8 / 1 3 0 2 / 2 8 / 1 8 9 7 4 1 . 1 0 0 % 1 . 1 0 0 % 1 ,000,000.00 E. J . D e L a R o s a F H L B 0 3 / 2 7 / 1 3 0 3 / 2 7 / 1 8 1 , 0 0 1 1 . 1 3 0 % 1 . 1 3 0 % 1 , 0 0 0 , 0 0 0 . 0 0 Un i o n B a n c F N M A 0 5 / 1 5 / 1 3 0 5 / 1 5 / 1 7 6 8 5 0 . 7 0 0 % 0 . 7 0 0 % 1 , 0 0 0 , 0 00.00 E. J . D e L a R o s a F F C B 0 6 / 0 4 / 1 3 0 6 / 0 4 / 1 8 1 , 0 7 0 1 . 2 5 0 % 1 . 2 5 0 % 1 , 0 0 0 , 0 0 0 . 0 0 Mu l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 0 6 / 0 6 / 1 4 0 6 / 0 6 / 1 9 1 ,4 3 7 2 . 0 0 0 % 2 . 1 0 6 % 9 9 , 5 0 0 . 0 0 Mu l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 0 7 / 0 2 / 1 4 0 7 / 0 5 / 1 6 3 71 0 . 6 5 0 % 0 . 6 5 0 % 9 9 , 8 2 5 . 0 0 Mu l t i - B a n k S e c u r i t i e s F F C B 0 7 / 2 4 / 1 4 0 7 / 2 9 / 1 9 1 , 4 9 0 1 . 9 0 0 % 1 . 9 0 0 % 5 0 0 , 0 0 0 . 0 0 Mu l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 0 8 / 2 5 / 1 4 0 2 / 2 5 / 1 6 2 40 0 . 7 5 0 % 0 . 7 5 0 % 1 2 5 , 0 0 0 . 0 0 Mu l t i - B a n k S e c u r i t i e s F H L B 1 1 / 2 6 / 1 4 1 1 / 2 6 / 1 9 1 , 6 1 0 1 . 5 0 0 % 1 . 5 0 0 % 2 4 9 , 8 7 5 . 0 0 Mu l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 1 2 / 0 8 / 1 4 1 2 / 0 8 / 1 5 1 61 0 . 5 0 0 % 0 . 5 0 0 % 1 2 5 , 0 0 0 . 0 0 Mu l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 1 2 / 2 5 / 1 4 1 2 / 1 2 / 1 6 5 31 1 . 0 5 0 % 1 . 0 5 0 % 1 2 5 , 0 0 0 . 0 0 Mu l t i - B a n k S e c u r i t i e s F H L B 1 2 / 3 0 / 1 4 1 2 / 3 0 / 1 9 1 , 6 4 4 2 . 0 0 0 % 2 . 0 0 0 % 9 1 , 6 6 6 . 6 7 Mu l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 0 1 / 0 7 / 1 5 0 1 / 0 7 / 1 9 1 ,2 8 7 1 . 9 0 0 % 1 . 9 0 0 % 2 0 0 , 0 0 0 . 0 0 Mu l t i - B a n k S e c u r i t i e s F H L B 03 / 1 9 / 1 5 0 3 / 1 7 / 2 0 1, 7 2 2 1 . 8 0 0 % 1 . 8 0 0 % 2 3 0 , 0 0 0 . 0 0 Mu l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 03 / 2 0 / 1 5 0 3 / 1 8 / 1 6 26 2 0 . 5 0 0 % 0 . 5 0 0 % 2 0 0 , 0 0 0 . 0 0 Mu l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 05 / 0 1 / 1 5 0 5 / 0 1 / 1 7 67 1 0. 9 0 0 % 0 . 9 0 0 % 199,700.00 Mu l t i - B a n k S e c u r i t i e s F H L B 05 / 0 6 / 1 5 0 5 / 0 6 / 2 0 1, 7 7 2 1. 8 0 0 % 1 . 8 0 0 % 1,000,000.00 Mu l t i - B a n k S e c u r i t i e s F H L B 05 / 2 8 / 1 5 0 5 / 2 8 / 2 0 1, 7 9 4 1. 5 0 0 % 1 . 5 0 0 % 800,000.00 Mu l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 05 / 2 8 / 1 5 0 5 / 2 7 / 1 6 33 2 0. 4 5 0 % 0 . 4 5 0 % 200,000.00 To t a l I n v e s t m e n t P o r t f o l i o 21 , 7 5 0 , 4 4 2 . 6 3 $ To t a l P o r t f o l i o We i g h t e d A v g I n t e r e s t R a t e 0 . 7 9 4 % We i g h t e d A v g Y i e l d t o M a t u r i t y 0 . 7 9 4 % We i g h t e d A v g D a y s t o M a t u r i t y 6 3 5 D a y s 1 . 7 4 Y e a r s ** R e p r e s e n t s t h e L A I F d a i l y r a t e a t 6 / 3 0 / 1 5 CO S T A M E S A S A N I T A R Y D I S T R I C T In v e s t m e n t P o r t f o l i o Ju n e 3 0 , 2 0 1 5 6 Net Pu r c h a s e M a t u r i t y I n t u i t i o n I n v e s t m e n t C o u p o n I n v e s t m e nt M a r k e t A c c r u e d G a i n / ( L o s s ) Da t e Da t e Br o k e r / D e a l e r Ty p e Pa r Ra t e Co s t Va l u e Interest If Sold n/ a C o n t i n u o u s L A I F P o o l 6 , 0 9 0 , 2 9 2 . 6 3 $ 0 . 2 9 0 % * * 6 , 0 9 0 , 2 9 2 . 6 3 6 , 0 9 0 , 2 9 2 . 6 3 - - 08 / 0 7 / 1 2 0 8 / 0 7 / 1 7 E . J . D e L a R o s a F H L M C 1 , 0 0 0 , 0 0 0 . 0 0 1 . 0 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 1 , 0 0 0 , 8 5 0 . 0 0 3 , 9 7 2 . 2 2 850.00 10 / 1 8 / 1 2 1 0 / 1 8 / 1 7 E . J . D e L a R o s a F N M A 1 , 0 0 0 , 0 0 0 . 0 0 1 . 0 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 9 9 9 , 9 1 0 . 0 0 2 , 0 0 0 . 0 0 (90.00) 11 / 1 5 / 1 2 1 1 / 1 5 / 1 7 E . J . D e L a R o s a F N M A 1 , 0 0 0 , 0 0 0 . 0 0 1 . 0 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 1 , 0 0 0 , 1 0 0 . 0 0 1 , 2 5 0 . 0 0 100.00 12 / 2 8 / 1 2 1 2 / 2 8 / 1 7 E . J . D e L a R o s a F H L B 1 , 0 0 0 , 0 0 0 . 0 0 0 . 9 5 0 % 1 , 0 0 0 , 0 0 0 . 0 0 9 9 5 , 5 3 0 . 0 0 5 2 . 7 8 (4,470.00) 02 / 2 2 / 1 3 0 2 / 2 2 / 1 8 E . J . D e L a R o s a F H L B 1 , 0 0 0 , 0 0 0 . 0 0 1 . 1 5 0 % 1 , 0 0 0 , 0 0 0 . 0 0 1 , 0 0 0 , 1 6 0 . 0 0 4 , 0 8 8 . 8 9 160.00 02 / 2 8 / 1 3 0 2 / 2 8 / 1 8 E . J . D e L a R o s a F H L B 1 , 0 0 0 , 0 0 0 . 0 0 1 . 1 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 9 9 8 , 3 6 0 . 0 0 3 , 7 2 7 . 7 8 (1,640.00) 03 / 2 7 / 1 3 0 3 / 2 7 / 1 8 E . J . D e L a R o s a F H L B 1 , 0 0 0 , 0 0 0 . 0 0 1 . 1 3 0 % 1 , 0 0 0 , 0 0 0 . 0 0 9 9 3 , 9 3 0 . 0 0 2 , 9 1 9 . 1 7 (6,070.00) 05 / 1 5 / 1 3 0 5 / 1 5 / 1 7 U n i o n B a n c F N M A 1 , 0 0 0 , 0 0 0 . 0 0 0 . 7 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 9 9 8 , 0 6 0 . 0 0 8 7 5 . 0 0 (1,940.00) 06 / 0 4 / 1 3 0 6 / 0 4 / 1 8 E . J . D e L a R o s a F F C B 1 , 0 0 0 , 0 0 0 . 0 0 1 . 2 5 0 % 1 , 0 0 0 , 0 0 0 . 0 0 9 9 6 , 7 7 0 . 0 0 9 0 2 . 7 8 (3,230.00) 06 / 0 6 / 1 4 0 6 / 0 6 / 1 9 M u l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 1 00 , 0 0 0 . 0 0 2 . 0 0 0 % 9 9 , 5 0 0 . 0 0 1 0 0 , 4 7 4 . 0 0 1 2 0 . 5 5 974.00 07 / 0 2 / 1 4 0 7 / 0 5 / 1 6 M u l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 1 00 , 0 0 0 . 0 0 0 . 6 5 0 % 9 9 , 8 2 5 . 0 0 1 0 0 , 1 6 3 . 0 0 3 1 8 . 7 7 338.00 07 / 2 4 / 1 4 0 7 / 2 4 / 1 9 M u l t i - B a n k S e c u r i t i e s F F C B 5 0 0 , 0 0 0 . 0 0 1 . 9 0 0 % 5 0 0 , 0 0 0 . 0 0 5 0 0 , 5 2 5 . 0 0 4 , 1 1 6 . 6 7 525.00 08 / 2 5 / 1 4 0 2 / 2 5 / 1 6 M u l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 1 25 , 0 0 0 . 0 0 0 . 7 5 0 % 1 2 5 , 0 0 0 . 0 0 1 2 5 , 2 5 6 . 2 5 1 2 . 8 4 256.25 11 / 2 6 / 1 4 1 1 / 2 6 / 1 9 M u l t i - B a n k S e c u r i t i e s F H L B 2 5 0 , 0 0 0 . 0 0 1 . 5 0 0 % 2 4 9 , 8 7 5 . 0 0 2 4 9 , 7 4 7 . 5 0 3 5 4 . 1 7 (127.50) 12 / 0 8 / 1 4 1 2 / 0 8 / 1 5 M u l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 1 25 , 0 0 0 . 0 0 0 . 5 0 0 % 1 2 5 , 0 0 0 . 0 0 1 2 5 , 0 8 6 . 2 5 3 7 . 6 7 86.25 12 / 2 5 / 1 4 1 2 / 1 2 / 1 6 M u l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 1 25 , 0 0 0 . 0 0 1 . 0 5 0 % 1 2 5 , 0 0 0 . 0 0 1 2 5 , 3 1 7 . 5 0 7 1 . 9 2 317.50 12 / 3 0 / 1 4 1 2 / 3 0 / 1 9 M u l t i - B a n k S e c u r i t i e s F H L B 5 0 0 , 0 0 0 . 0 0 2 . 0 0 0 % 9 1 , 6 6 6 . 6 7 9 1 , 9 2 7 . 0 0 - 260.33 01 / 0 7 / 1 5 0 1 / 0 7 / 1 9 M u l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 2 00 , 0 0 0 . 0 0 1 . 9 0 0 % 2 0 0 , 0 0 0 . 0 0 1 9 9 , 9 3 6 . 0 0 1 , 8 1 1 . 5 1 (64.00) 03 / 1 7 / 1 5 0 3 / 1 7 / 2 0 Mu l t i - B a n k S e c u r i t i e s F H L B 2 3 0 , 0 0 0 . 0 0 1 . 8 0 0 % 2 3 0 , 0 0 0 . 0 0 2 3 0 , 0 0 6 . 9 0 1 , 1 8 4 . 5 0 6.90 03 / 2 0 / 1 5 0 3 / 1 8 / 1 6 Mu l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 2 0 0 , 0 0 0 . 0 0 0 . 5 0 0 % 2 0 0 , 0 0 0 . 0 0 2 0 0 , 0 9 6 . 0 0 2 7 9 . 4 5 96.00 05 / 0 1 / 1 5 0 5 / 0 1 / 1 7 Mu l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 2 0 0 , 0 0 0 . 0 0 0. 9 0 0 % 19 9 , 7 0 0 . 0 0 2 0 0 , 0 4 0 . 0 0 3 0 0 . 8 2 340.00 05 / 0 6 / 1 5 0 5 / 0 6 / 2 0 Mu l t i - B a n k S e c u r i t i e s F H L B 1 , 0 0 0 , 0 0 0 . 0 0 1. 8 0 0 % 1, 0 0 0 , 0 0 0 . 0 0 9 9 1 , 6 4 0 . 0 0 2 , 6 0 0 . 0 0 (8,360.00) 05 / 2 8 / 1 5 0 5 / 2 8 / 2 0 Mu l t i - B a n k S e c u r i t i e s F H L B 8 0 0 , 0 0 0 . 0 0 1. 5 0 0 % 80 0 , 0 0 0 . 0 0 7 9 9 , 7 3 6 . 0 0 1 , 0 6 6 . 6 7 (264.00) 05 / 2 8 / 1 5 0 5 / 2 7 / 1 6 Mu l t i - B a n k S e c u r i t i e s N e g o t i a b l e C D 2 0 0 , 0 0 0 . 0 0 0. 4 5 0 % 20 0 , 0 0 0 . 0 0 2 0 0 , 0 6 0 . 0 0 8 1 . 3 7 60.00 To t a l I n v e s t m e n t s 22 , 1 5 9 , 8 7 5 . 9 6 $ 2 1 , 7 5 0 , 4 4 2 . 6 3 2 1 , 7 2 8 , 5 5 7 . 3 6 3 2 , 1 4 5 . 5 3 (21,885.27) ** R e p r e s e n t s t h e L A I F d a i l y r a t e a t 6 / 3 0 / 1 5 C O S T A M E S A S A N I T A R Y D I S T R I C T Fo r a l l M a t u r i t i e s w i t h M a r k e t V a l u e s Ju n e 3 0 , 2 0 1 5 7 Ty p e o f P u r c h a s e M a t u r i t y C o u p o n I n v e s t m e n t In v e s t m e n t Da t e Da t e Ra t e Pa r V a l u e Co s t FH L M C 0 8 / 0 7 / 1 2 0 8 / 0 7 / 1 7 1 . 0 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 1 , 0 0 0 , 0 0 0 . 0 0 C a l l a b l e 8 / 7 / 1 4 w / 5 d a y s n o t i c e , t h e r e a f t e r 11,2,5,8 FN M A 1 0 / 1 8 / 1 2 1 0 / 1 8 / 1 7 1 . 0 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 1 , 0 0 0 , 0 0 0 . 0 0 C a l l a b l e 5 / 1 5 / 1 3 w / 1 0 d a y s n o t i c e , t h e r e a f t e r 8,11,2,5 FN M A 1 1 / 1 5 / 1 2 1 1 / 1 5 / 1 7 1 . 0 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 1 , 0 0 0 , 0 0 0 . 0 0 C a l l a b l e 5 / 1 5 / 1 3 w / 1 0 d a y s n o t i c e , t h e r e a f t e r 8,11,2,5 FH L B 1 2 / 2 8 / 1 2 1 2 / 2 8 / 1 7 0 . 9 5 0 % 1 , 0 0 0 , 0 0 0 . 0 0 1 , 0 0 0 , 0 0 0 . 0 0 C a l l a b l e 1 2 / 2 8 / 1 3 w / 5 d a y s n o t i c e , m o n t h l y t hereafter FH L B 0 2 / 2 2 / 1 3 0 2 / 2 2 / 1 8 1 . 1 5 0 % 1 , 0 0 0 , 0 0 0 . 0 0 1 , 0 0 0 , 0 0 0 . 0 0 C a l l a b l e 8 / 2 2 / 1 3 , w / 5 d a y s n o t i c e , t h e r e a f t e r 8,11,2,5 FH L B 0 2 / 2 8 / 1 3 0 2 / 2 8 / 1 8 1 . 1 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 1 , 0 0 0 , 0 0 0 . 0 0 C a l l a b l e 2 / 2 8 / 1 4 , w / 5 d a y s n o t i c e , a n n u a l l y thereafter FH L B 0 3 / 2 7 / 1 3 0 3 / 2 7 / 1 8 1 . 1 3 0 % 1 , 0 0 0 , 0 0 0 . 0 0 1 , 0 0 0 , 0 0 0 . 0 0 C a l l a b l e 3 / 2 7 / 1 5 , w / 5 d a y s n o t i c e , t h e r e a f t e r 3,6,9,12 FN M A 0 5 / 1 5 / 1 3 0 5 / 1 5 / 1 7 0 . 7 0 0 % 1 , 0 0 0 , 0 0 0 . 0 0 1 , 0 0 0 , 0 0 0 . 0 0 C a l l a b l e 5 / 1 5 / 1 4 w / 1 0 d a y s n o t i c e , q t r l y t h e reafter FF C B 0 6 / 0 4 / 1 3 0 6 / 0 4 / 1 8 1 . 2 5 0 % 1 , 0 0 0 , 0 0 0 . 0 0 1 , 0 0 0 , 0 0 0 . 0 0 C a l l a b l e 9 / 4 / 1 3 w / 5 d a y s n o t i c e , a n y t i m e t h e reafter Ne g o t i a b l e C D 0 6 / 0 6 / 1 4 0 6 / 0 6 / 1 9 2 . 0 0 0 % 1 0 0 , 0 0 0 . 0 0 9 9 , 5 0 0 . 0 0 N o n e Ne g o t i a b l e C D 0 7 / 0 2 / 1 4 0 7 / 0 5 / 1 6 0 . 6 5 0 % 1 0 0 , 0 0 0 . 0 0 9 9 , 8 2 5 . 0 0 N o n e FF C B 0 7 / 2 4 / 1 4 0 7 / 2 4 / 1 9 1 . 9 0 0 % 5 0 0 , 0 0 0 . 0 0 5 0 0 , 0 0 0 . 0 0 C a l l a b l e 7 / 2 4 / 1 5 w / 5 d a y s n o t i c e , a n y t i m e thereafter Ne g o t i a b l e C D 0 8 / 2 5 / 1 4 0 2 / 2 5 / 1 6 0 . 7 5 0 % 1 2 5 , 0 0 0 . 0 0 1 2 5 , 0 0 0 . 0 0 N o n e FH L B 1 1 / 2 6 / 1 4 1 1 / 2 6 / 1 9 1 . 5 0 0 % 2 5 0 , 0 0 0 . 0 0 2 4 9 , 8 7 5 . 0 0 C a l l a b l e 5 / 2 6 / 1 5 w / 5 d a y s n o t i c e , a n y t i m e thereafter Ne g o t i a b l e C D 1 2 / 0 8 / 1 4 1 2 / 0 8 / 1 5 0 . 5 0 0 % 1 2 5 , 0 0 0 . 0 0 1 2 5 , 0 0 0 . 0 0 N o n e Ne g o t i a b l e C D 1 2 / 2 5 / 1 4 1 2 / 1 2 / 1 6 1 . 0 5 0 % 1 2 5 , 0 0 0 . 0 0 1 2 5 , 0 0 0 . 0 0 N o n e FH L B 1 2 / 3 0 / 1 4 1 2 / 3 0 / 1 9 2 . 0 0 0 % 9 1 , 6 6 6 . 6 7 9 1 , 6 6 6 . 6 7 C a l l a b l e 3 / 3 0 / 1 5 w / 5 d a y s n o t i c e , a n y t i me thereafter Ne g o t i a b l e C D 0 1 / 0 7 / 1 5 0 1 / 0 7 / 1 9 1 . 9 0 0 % 2 0 0 , 0 0 0 . 0 0 2 0 0 , 0 0 0 . 0 0 N o n e FH L B 03 / 1 9 / 1 5 0 3 / 1 7 / 2 0 1. 8 0 0 % 2 3 0 , 0 0 0 . 0 0 2 3 0 , 0 0 0 . 0 0 C a l l a b l e 6 / 1 7 / 1 5 w / 5 d a y s n o t i c e , a n y t i m e thereafter Ne g o t i a b l e C D 03 / 2 0 / 1 5 0 3 / 1 8 / 1 6 0. 5 0 0 % 2 0 0 , 0 0 0 . 0 0 2 0 0 , 0 0 0 . 0 0 N o n e Ne g o t i a b l e C D 05 / 0 1 / 1 5 0 5 / 0 1 / 1 7 0 . 9 0 0 % 20 0 , 0 0 0 . 0 0 1 9 9 , 7 0 0 . 0 0 N o n e FH L B 05 / 0 6 / 1 5 0 5 / 0 6 / 2 0 1 . 8 0 0 % 1, 0 0 0 , 0 0 0 . 0 0 1 , 0 0 0 , 0 0 0 . 0 0 C a l l a b l e 1 1 / 6 / 1 5 w / 5 d a y s n o t i c e , a n y t i m e t h ereafter FH L B 05 / 2 8 / 1 5 0 5 / 2 8 / 2 0 1 . 5 0 0 % 80 0 , 0 0 0 . 0 0 8 0 0 , 0 0 0 . 0 0 C a l l a b l e 8 / 2 8 / 1 5 w / 5 d a y s n o t i c e , a n y t i m e thereafter Ne g o t i a b l e C D 05 / 2 8 / 1 5 0 5 / 2 7 / 1 6 0 . 4 5 0 % 20 0 , 0 0 0 . 0 0 2 0 0 , 0 0 0 . 0 0 N o n e To t a l s 13 , 2 4 6 , 6 6 6 . 6 7 $ 1 3 , 2 4 5 , 5 6 6 . 6 7 $ CO S T A M E S A S A N I T A R Y D I S T R I C T Ca l l S c h e d u l e Ju n e 3 0 , 2 0 1 5 Ca l l F e a t u r e s 8 Cost 50 , 1 3 6 . 7 6 In T h o u s a n d s 1 - 1 8 0 D a y s 6 , 9 4 0 $ 18 1 - 3 6 5 D a y s 6 5 0 1 - 2 Y e a r s 1 , 4 2 5 ## # # # # # # # # 6, 5 6 2 . 5 0 2 - 3 Y e a r s 7,000 CO S T A M E S A S A N I T A R Y D I S T R I C T MA T U R I T I E S D I S T R I B U T I O N Ju n e 3 0 , 2 0 1 5 30 % 40 % 50 % 60 % 70 % 30 . 7 2 % 30 . 9 8 % 6, 5 6 2 . 5 0 2 - 3 Y e a r s 7,000 ## # # # # # # # # 3 - 4 Y e a r s 2 , 2 0 0 4 - 5 Y e a r s 4 , 3 7 9 TO T A L 22,594 $ 0% 10 % 20 % 30 % 1 - 1 8 0 Da y s 18 1 - 3 6 5 Da y s 1 - 2 Ye a r s 2 - 3 Ye a r s 3 - 4 Ye a r s 4 - 5 Ye a r s 0 0 0 0 0 0 2. 8 8 % 6. 3 1 % 9. 7 4 % 19 . 3 8 % 9 Co s t a M e s a S a n i t a r y D i s t r i c t Po r t f o l i o I n t e r e s t R a t e I n f o r m a t i o n as o f J u n e 3 0 , 2 0 1 5 0. 2 0 % 0. 4 0 % 0. 6 0 % 0. 8 0 % 1. 0 0 % 1. 2 0 % 1. 4 0 % 1. 6 0 % 1. 8 0 % 2. 0 0 % 3 month T-Bill 6 month T-Bill 2 year T-Note 3 year T-Note 5 year T-Note CMSD-monthly LAIF-monthly OC Pool-monthly 0. 0 0 % 10 Costa Mesa Sanitary District ... an Independent Special District SDRMA Board of Director’s Election Ballot Item Number: 12. Recommendation/Notes: Recommendation: That the Board of Directors authorize President Scheafer to cast the vote on behalf of the District. ATTACHMENTS: Description Type SDRMA Board of Director’s Election Ballot Cover Memo SDRMA’S BOARD OF DIRECTORS ELECTION BALLOT INSTRUCTIONS Notification of nominations for three (3) seats on the Special District Risk Management Authority’s (SDRMA’s) Board of Directors was mailed to the membership in January 2015. On May 6, 2015, SDRMA’s Election Committee reviewed the nomination documents submitted by the candidates in accordance with SDRMA’s Policy No. 2015-01 Establishing Guidelines for Director Elections. The Election Committee confirmed that four (4) candidates met the qualification requirements and those names are included on the Official Election Resolution Ballot. Enclosed is the Official Election Resolution Ballot along with a Statement of Qualifications as submitted by each candidate. Election instructions are as follows: 1. The enclosed combined Official Election Resolution Ballot must be used to ensure the integrity of the balloting process. 2. After selecting up to three (3) candidates, your agency’s governing body must approve the enclosed Official Election Resolution Ballot. Ballots containing more than three (3) candidate selections will be considered invalid and not counted. 3. The signed Official Election Resolution Ballot MUST be sealed and received by mail or hand delivery at SDRMA’s office on or before 5:00 p.m. on Tuesday, August 25, 2015 to the address below. Faxes or electronic transmissions are NOT acceptable. A self-addressed, stamped envelope is enclosed. Special District Risk Management Authority Election Committee 1112 “I” Street, Suite 300 Sacramento, California 95814 5. The four-year terms for newly elected Directors will begin on January 1, 2016 and terminate on December 31, 2019. 6. Important balloting and election dates are: August 25, 2015 - Deadline for members to return the signed Official Election Resolution Ballot August 26, 2015 - Ballots are opened and counted August 27, 2015 - Election results are announced and candidates notified September 23, 2015 - Newly elected Directors are introduced at the SDRMA Annual Breakfast to be held in Monterey at the CSDA Annual Conference October 28-29, 2015 – Newly elected Directors are invited to attend SDRMA board meeting (Sacramento) January 2016 - Newly elected Directors are seated and Board officer elections are held Please do not hesitate to call SDRMA’s Chief Operating Officer Paul Frydendal at 800.537.7790 if you have any questions regarding the election and balloting process. Policy No.2015-01 /il A POLICY OF THE BOARD OF DIRECTORS OF SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY ESTABLISHING GUIDELINES FOR DIRECTOR ELECTIONS, DIRECTOR APPOINTMENTS, AND CREATION OF A SUPERVISING ELECTION COMMITTEE WHEREAS,SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY (SDRMA) is a joint powers authority, created pursuant to Section 6500, et. seq. of the California Government Code; and WHEREAS,the Board of Directors recognizes that it is in the best interest of the Authority and its members to adopt a written policy for conducting the business of the Board; and WHEREAS,establishing guidelines for Director elections and appointments will help ensure a process that is consistent for all nominees and candidates, will promote active participation by SDRMA members in the election/appointment process, and will help ensure election/appointment of the most qualified candidate(s); and WHEREAS,the Bylaws provide the Board with the option of conducting the election using a mail-in ballot prOCeSS; and WHEREAS,the Board of Directors of SDRMA has an overriding and compelling interest in insuring the accuracy of the election/appointment process of its Board members through the creation of an election committee; NOW, THEREFORE, it is the policy of the Board of Directors of SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY, until such policy shall have been amended or rescinded, that the following procedures shall be followed when conducting Director elections or filling a Director vacancy by appointment: 1.0. Election Schedule 1.1. Not later than the first Board meeting of each election year, the Board of Directors shall approve an election schedule based on the following criteria and time frames. 2.0. Election Committee 2.I. The Board of Directors herein establishes an election committee with the following composition, duties and responsibilities; The five (5) members of the Election Committee shall include two presently sitting members of the Board of Directors of SDRMA whose seats are not up for election, the Chief Operating Officer of SDRMA, and the CPA/auditor regularly used and retained by SDRMA at the time of counting ballots of and for an election to the Board of Directors. For good reason found and stated, the Board of Directors of SDRMA may appoint any CPA/auditor who, in the discretion of the Board of Directors, would appropriately serve the Election Committee. The General Counsel for SDRMA shall also sit as a member of the Election Committee with the additional obligation of providing legal advice to the balance of the Committee as legal questions may arise. 3.0. Member Notification of Election 3.1. Authority staff shall provide written notification, of an election for the Board of Directors, to all member agencies during January of each election year. Such written notification shall be provided a minimum of ninety (90)days prior to the distribution of ballots and shall include; (1)the number of Director seats to be filled by election; (2) a copy of this nomination and election procedure; and (3) an outline of nomination/election deadline dates. 4.0. Qualifications 4.I. A candidate seeking election, re-election or appointment to SDRMA's Board of Directors must be a member of the Governing Body or a full-time management employee of an SDRMA member participating in both the Property/Liability and Workers' Compensation Programs. To qualify as a "full-time management employee," i Special District Risk Management Authority Director Election and Appointment Policy Page 1 of 6 January 7,2015 Policv No. 2015-01 /il the candidate must be a full-time, management-level (as determined by the Governing Body) employee whose wages are reported to the IRS on a "W-2" form. Only one (1) representatrve from any Member may serve on the Board of Directors at the same time. IPer Bylaws, Article ll, (2) (b)] 4.2. Each nominated candidate must submit a properly completed "Statement of Qualifications" (required form attached) with an original signature (electronic signatures are not acceptable) on or before the filing deadline in May in order for the candidate's name to be placed on the official ballot. A candidate shall provide responses to all questions on the candidate's "Statement of Qualifications". Each nominated candidate's "Statement of Qualifications" must be filed in SDRMA's office on or before the aforementioned deadline by: (1) personal delivery; (2) U.S. mail; or (3) courier. When ballots are mailed to the membership, each candidate's "Statement of Qualifications" form will be distributed to the membership exactly as submitted by the candidate to SDRMA. However, any attachments submitted by the candidate(s)with the Statement of Qualifications will not be sent by SDRMA with the ballots to any members. 4.3. lf a nominated candidate elects not to use the provided form "Statement of Qualifications," and prepares instead the candidate's own completed form, the candidate's form must include the title "Statement of Qualifications" and contain exactly all information required and requested by the provided form. NOTE: The candidate's "Statement of Qualifications" form must be submitted as a part of the nominating process. When ballots are mailed to the membership, each candidate's "Statement of Qualifications" form will be distributed "exactly as submitted'to SDRMA, except that any attachments submitted by the candidate will not be sent to any SDRMA members. 4.4. A candidate who does not submit a Candidate's Statement of Qualifications that complies with Section 4.2 or 4.3 will be disqualified by the SDRMA Election Committee. 5.0. Nominating Procedure 5.1. Candidates seeking election or reelection must be nominated by action of their respective Governing Body. Only one (1) candidate may be nominated per member agency and one (1) candidate shall not represent more than one (1) member agency. A resolution from the candidate's districVagency Governing Body nominating the candidate must be received by the Authority on or before the scheduled date in May. (R sample of the resolution is enclosed). Actual receipt by the Authority on or before the scheduled deadline date in May is required. The resolution nominating the candidate may be hand-delivered to the Authority or sent by U.S. mail. ln the event a candidate is nominated by two (2) or more member agencies, he or she shall represent the member agency whose nominatrng resolution is first received by the Authority. The other member agency or agencies that nominated the candidate shall be entitled to select a replacement nominee as long as a resolution nominating the replacement is received by the Authority prior to the scheduled deadline date. 5.2. A member may not nominate a candidate unless that member is participating in both the Property/Liability and Workers' Compensation Programs and is in "good standing" on the date the nominations are due. "Good standing is defined as no accounts receivable due to SDRMA which is more than ninety (90) days past due. 5.3. No earlier than the day after the deadline for receipt of nominations, the Election Committee, as hereinabove defined and comprised, shall review all nominations received from members, and will reject any nominations that do not meet all of the qualifications specified and set forth in this policy. The Election Committee's decisions regarding the qualification of nominees are final. Following the Election Committee's review of all nominations, the Election Committee shall direct that a ballot be prepared stating and listing all of the qualified nominees. The ballot of qualified nominees shall be distributed to the membership for election by mail as described below. 5.4. Upon verification or rejection of each nominee by the Election Committee, staff will mail acknowledgment to both the nominee and the districVagency of its acceptance or rejection as a qualified nominee for election. Special District Risk Management Authority Director Election and Appointment Policy Page 2 of 6 January 7,2015 Policv No. 2015-01 /il S 5.5. A nominee requesting that his/her nomination be withdrawn prior to the election, shall submit such requests in writing to SDRMA's office a minimum of three (3) days prior to the scheduled date for mailing the ballots. After that date, all qualified nominees names shall appear on the ballot mailed to the membership. 6.0. Terms of Directors 6.1. The election of directors shall be held in each odd-numbered year. The terms of the directors elected by the Members will be staggered. Four directors will serve four-year terms, to end on December 31 of one odd-numbered year. Three directors will serve four-year terms, to end on December 31 of the alternate off- numbered year. IPer Bylaws, Article ll, (3), paragraph 1]. 7.0. Campaigning 7.L SDRMA staff will mail each qualified candidate's "Statement of Qualifications", "exactly as submitted' by the candidate with the ballots to the membership. 7.2. Candidates, at their own expense, may distribute additional information to member agency(s) after the ballots have been mailed and prior to the election. 7.3. SDRMA staff is prohibited from actively promoting a candidate or participating in the election process while on Authority premises 7.4. SDRMA staff may provide member information, mailing lists, financial reports or operational data and information, that is normally available through the Public Records Act, to candidates to assist them in their research and campaigning. ln addition to obtaining such information under the Public Records Act, candidates may request SDRMA staff prepare mailing labels for the distribution of campaign materials to member agencies. Under existing policy, charges will apply for this service. The SDRMA logo is trademarked for use by SDRMA only. Neither the logo, nor any other Trademark of SDRMA may be used in any campaign literature. No campaign literature is to imply support of any candidate by SDRMA. 7.5. SDRMA election mailings to the membership, including ballots and candidates' "Statement of Qualifications', shall be sent via first class mail. 8.0. Limitations on Campaignine 8.1. As used in this section the following terms have the following meanings "Campaign Activity means any activity that expressly advocates the election or defeat of a candidate or provides direct support to a candidate for his or her candidacy. "Campaign activity" does not include the incidental and minimal use of public resources, such as equipment or office space, for campaign purposes or the use of public resources to nominate a candidate or vote in any Board of Directors election. "Candidate" means an individual who has been nominated by the Member Agency to have his or her name listed on the ballot for election to the Board of Directors. "Expenditure" means a payment of Member Agency funds that is used for communications that expressly advocate the election or defeat of a clearly identified candidate. "Expenditure" does not include the use of public funds to nominate a candidate or vote in any Board of Directors election. 'Public resources" means any property or asset owned by the N/lember Agency, including, but not limited to, land, buildings, facilities, funds, equipment, supplies, telephones, computers, vehicles, travel, and Mem ber Agency-compensated time Special District Risk Management Authority Director Election and Appointment Policy Page 3 of 6 January 7,2015 Policv No. 2015-01 /il SDRÀ/IA 8.2. An officer, official, employee, or consultant of a Member Agency may not expend or authorize the expenditure of any of the funds of the Member Agency to support or oppose the election or defeat of a candidate for the Board of Directors. 8.3. No officer, official, employee, or consultant of a Member Agency shall use or permit others to use public resources for campaign activity 8.4. At any time during an election campaign, if a Member Agency or its officers, officials, employees or consultants violate this section, that Member Agency shall be ineligible to nominate a candidate for the Board of Directors election in which the violation occurred. Any candidate of an offending Member Agency shall be deemed to have withdrawn his or her candidacy. Prior to declaring a Member Agency ineligible to nominate a candidate or a specific candidate's candidacy withdrawn, the Elections Committee shall hold a hearing to determine whether or not a violation of this section occurred. The hearing shall be conducted pursuant to reasonable procedures that the Elections Committee shall prescribe, provided that the affected Member Agency or candidate shall have an opportunity to dispute the violation. At the conclusion of the hearing, the Elections Committee shall determine by a majority vote whether the violation occurred. 9.0. Balloting 9.1. A ballot containing nominees for the Board of Directors, accepted and approved by the Election Committee, shall be mailed by first class mail, to each SDRMA member agency, except as provided in Section 9.2 below, no less than sixty (60) days prior to the deadline for receiving ballots and the closing date for voting. Ballots shall show the date and time the ballots must be received in SDRMA's office. A self-addressed, stamped, return envelope shall be mailed with each ballot. 9.2. ln the event that the number of qualified/approved nominees is equal to or less than the number of director seats up for election, the mailing of the ballots as outlined in Section 9.1 shall be waived. 9.3. Only those qualified nominees approved by the Election Committee will be eligible candidates on the ballot. Write-in candidates shall not be accepted. 9.4. lt is required that the Governing Body of each member vote on behalf of their agency (sample Resolution enclosed) and the ballot MUST be signed by the agency s Presiding Officer. 9.5. A member may not vote unless the member was a member of the Authority in "good standing" on or before the nomination due date for the pending election. "Good standing is defined as no accounts receivable due to SDRMA which is more than ninety (90) days past due. 9.6. A member may cast only one (1) vote for the same candidate. By way of example, if there are four (4) candidates on the ballot, a member may not cast two (2) to four (4) votes for any single candidate. Any ballot casting more than one (1) vote for the same candidate will be considered void. 9.7. A member may vote by using the official ballot provided by SDRMA, or a copy of SDRMA's original ballot, or a reasonable duplicate prepared by the member agency. Whichever of the three foregoing formats is used, the ballot must contain an original signature and confirmation that the ballot was approved at a public meeting of the agency's Governing Body. Ballots submitted without an original signature and/or without confirmation that the form of the ballot was approved at a public meeting of the agency's Governing Body will be considered void. 9.8. Ballots may be returned using either hand-delivered or mailed in ballots - faxed or e-mailed ballots will not be accepted. Mailed in ballots must be addressed to, and hand-delivered ballots must be delivered to, the Special District Risk Management Authority office presently located aI III2 I Street, Suite 300, Sacramento, Ca I iforn ia 9581 4-2865. 9.9. Any ballot received after the specified deadline will not be counted and will be considered void. Special District Risk lvlanagement Authority Director Election and Appointment Policy Page 4 of 6 January 7,2015 Policv No. 2015-0 /il 10.0. Election Results 10.1. All ballots will be opened and counted at SDRMA s office only after the deadline for receiving ballots. Ballots will be opened by SDRMAS Election Committee, no more than five (5) days after the closing deadline. Candidates receiving the highest number of votes shall be declared the elected directo(s). 10.2. ln the event of a tie, a coin toss shall be used to determine the elected director. The coin toss shall be conducted by the Election Committee at the time and place of the conclusion of counting ballots. PROCEDURE: ln the event more than two (2) candidates tie, the coin toss shall be between two (2) candidates at a time based on the order in which their name appeared on the ballot This process shall be repeated, as needed, in cases where there are more than two (2) candidates. 10.3. Excluding tie votes, within five (5) days after the ballots are opened and tabulated Authority staff shall advise the candidates and their respective agency in writing of the final election results. Copies of the results shall also be mailed/distributed to SDRMA's Board of Directors, staff and consultants and published in the first available CSDA newsletter. 10.4. lf a director-elect withdraws after the election or fails to accept the Director seat prior to December 31, the Board shall name a new director-elect by going back to the ballots and awarding the seat to the candidate receiving the next highest number of votes during the election. 10.5. Staff shall invite newly elected directo(s) to attend the Annual Membership meeting and all scheduled Board meeting(s) after confirmation of election results until the directo(s) elect assume office. Directo(s) elect will be reimbursed for expenses, except for director stipends, in accordance with approved director reimbursement policy (copy of policy shall be provided to newly elected directors). 10.6. A member or candidate dissatisfied with the election result may, within ten (10) days after the ballots are opened and tabulated, file with the Authority a written challenge and appeal. The challenge and appeal must clearly set forth the complaint and any and all facts in support of the challenge and appeal. Within ten (10) days after the ballots are opened and tabulated, the challenge and appeal shall be delivered and received by the Authority. Within five (5) days of receipt of the challenge and appeal, the Authority shall deliver the same to the Election Committee for decision. The Election Committee shall have absolute authority for deciding the challenge and appeal. Notice of the decision of the Election Committee shall be provided to the party filing the challenge and appeal within ten (10) days. 11.0. Director Vacancy 11.1. lf a director vacancy(s) occurs (Note 1), appointment of a replacement director for the balance of the unexpired term will be made by the remaining members of the SDRMA Board. ln order to accomplish this in an orderly and consistent manner, when a vacancy(s) of an elected Director(s) occurs, the SDRMA Board of Directors, after discussion and consideration, shall, when deemed appropriate, instruct staff to: a) notify all then member entities that a vacancy has occurred; and b) said notice shall refer to the applicable Article in the By-laws in advising member entities and their eligible candidates of the steps to take to apply for appointment; and c) the SDRMA Board shall establish the closing date for the receipt of applications; and d) candidates shall submit the following, by the date specified in the notice: i) a letter of interest; and ii) a resume, with particular emphasis on the candidate's knowledge of special districts and risk management; and iii) a resolution from, or a letter approved by, the candidate's Governing Body nominating the candidate; and e) the Election Committee shall review all applications received, and shall reject any that do not meet all of the qualifications specified and set forth in this policy; and f) upon verification or rejection of each applrcation by the Election Committee, staff will mail Special District Risk lVìanagement Authority Director Election and Appointment Policy Page 5 of 6 January 7,2015 Policv No. 2015-01 /N SDRlvtA acknowledgement to both the applicant and the districVagency of its acceptance or rejection of the applicant as a qualified candidate for appointment; and g) candidates shall be interviewed at the next regularly scheduled meeting of the SDRMA Board of Directors following the date of closure for the applications. lnterviews shall be in person, or if an unforeseen emergency arises, the interview may be by telephone at the same scheduled time; and h) the SDRMA Board shall make the appointment without undue delay, but need not act at the same meeting. Note 1: lf the Director vacancy occurs within nine (9) months after the date the ballots were counted and certified by the Election Committee or within nine (9) months after a candidate was appointed to fill a vacancy, then the Board shall have the ootion to interview and appoint the candidate(s) who did not receive sufficient votes to be elected OR to interview and appoint from the pool of candidates from 11.1.g) above. lf the Director vacancy occurs in an election year after the Notification of Election is sent to the members, the Board may determine to fill the vacancy by appointing the candidate who receives the next highest number of votes in the election. lf the Board determines in its sole discretion that none of these options is appropriate, then staff shall be instructed to proceed with the process described above in steps 11.1 a) to h). Revised and adopted this 7th day of January 2015, by the Board of Directors of Special District Risk Management Authority, at a regular meeting thereof. This Policy No. 2015-01 supercedes Policy No. 2013-05 and all other policies inconsistent herewith. APP ATTEST David , President Board of Directors Gregory S. Hall, ARM Chief Executive Officer Special District Risk lVlanagement Authority Director Election and Appointment Policy Page 6 of 6 January 7,2015 SM T W T F S S M T W T F S S M T W T F S 1 2 3 12 3 4 5 6 7 1 2 3 4 5 6 7 45 6 7 8 9 1 0 8 9 1 0 1 1 1 2 1 3 1 4 8 9 1 0 1 1 1 2 1 3 1 4 11 1 2 1 3 1 4 1 5 1 6 1 7 1 5 1 6 1 7 1 8 1 9 2 0 2 1 1 5 1 6 1 7 1 8 1 9 2 0 2 1 18 1 9 2 0 2 1 2 2 2 3 2 4 2 2 2 3 2 4 2 5 2 6 2 7 2 8 2 2 2 3 2 4 2 5 2 6 2 7 2 8 N o m i n a t i o n P r o c e d ur e t o M e m b e r s i n J a n u a r y 25 2 6 2 7 2 8 2 9 3 0 3 1 2 9 3 0 3 1 9 0 d a y s p r i o r t o m a i l i n g B a l l o ts (97 actual days) SM T W T F S S M T W T F S S M T W T F S 1 2 3 4 1 2 1 2 3 4 5 6 56 7 8 9 1 0 1 1 3 4 5 6 7 8 9 7 8 9 1 0 1 1 1 2 1 3 12 1 3 1 4 1 5 1 6 1 7 1 8 1 0 1 1 1 2 1 3 1 4 1 5 1 6 1 4 1 5 1 6 1 7 1 8 1 9 2 0 5 / 1 8 M a i l B a l l o t s 6 0 d a y s p r i o r t o b a l l o t 19 2 0 2 1 2 2 2 3 2 4 2 5 1 7 1 8 1 9 2 0 2 1 2 2 2 3 2 1 2 2 2 3 2 4 2 5 2 6 2 7 26 2 7 2 8 2 9 3 0 2 5 2 6 2 7 2 8 2 9 3 0 2 8 2 9 3 0 S M T W T F S S M T W T F S S M T W T F S 8 / 2 6 T e n t a t i v e E l e c t i o n C o m m i t t e e 1 2 3 4 1 1 2 3 4 5 56 7 8 9 1 0 1 1 2 3 4 5 6 7 8 6 7 8 9 1 0 1 1 1 2 8/ 2 7 E l e c t i o n C o m m i t t e e N o t i f i e s S u c c e s s f u l 12 1 3 1 4 1 5 1 6 1 7 1 8 9 1 0 1 1 1 2 1 3 1 4 1 5 1 3 1 4 1 5 1 6 1 7 1 8 1 9 C a n d i d a t e s a n d P r o v i d e s T h e m W i t h 19 2 0 2 1 2 2 2 3 2 4 2 5 1 6 1 7 1 8 1 9 2 0 2 1 2 2 2 0 2 1 2 2 2 3 2 4 2 5 2 6 26 2 7 2 8 2 9 3 0 3 1 2 5 2 6 2 7 2 8 2 9 2 7 2 8 2 9 3 0 SM T W T F S S M T W T F S S M T W T F S 1 2 3 1 2 3 4 5 6 7 1 2 3 4 5 45 6 7 8 9 1 0 8 9 1 0 1 1 1 2 1 3 1 4 6 7 8 9 1 0 1 1 1 2 11 1 2 1 3 1 4 1 5 1 6 1 7 1 5 1 6 1 7 1 8 1 9 2 0 2 1 1 3 1 4 1 5 1 6 1 7 1 8 1 9 18 1 9 2 0 2 1 2 2 2 3 2 4 2 2 2 3 2 4 2 5 2 6 2 7 2 8 2 0 2 1 2 2 2 3 2 4 2 5 2 6 25 2 6 2 7 2 8 2 9 3 0 3 1 2 9 3 0 2 7 2 8 2 9 3 0 3 1 C o n f / S D R M A B r e a k f a s t / S u p e r S e s s i o n 1/ 2 0 1 6 N e w l y E l e c t e d D i r e c t o r s S e a t e d a n d r e c e i p t d e a d l i n e ( 1 0 0 a c t u a l d a y s ) C o u n t s B a l l o t s 9/ 2 3 D i r e c t o r s ' E l e c t I n v i t e d t o C S D A A n n u a l 5/ 6 T e n t a t i v e E l e c t i o n C o m m . R e v i e w s N o m i n a t i o n s - 1 : 0 0 p m TA S K T I M E L I N E E l e c t i o n o f O f f i c e r s U p c o m i n g B o a r d M e e t i n g S c h e d u l e 10 / 2 8 - 2 9 D i r e c t o r s ' E l e c t I n v i t e d t o S D R M A B o a r d M e e t i n g 1/ 8 B o a r d a p p r o v e d E l e c t i o n S c h e d u l e DE C E M B E R JA N U A R Y AP R I L MA R C H FE B R U A R Y 8/ 2 5 D e a d l i n e t o R e c e i v e B a l l o t s MA Y J U N E SE P T E M B E R JU L Y A U G U S T OC T O B E R 5/ 1 D e a d l i n e t o r e t u r n N o m i n a t i o n s 20 1 5 N o m i n a t i o n / E l e c t i o n S c h e d u l e 1/ 2 2 - 2 3 M a i l N o t i f i c a t i o n o f E l e c t i o n a n d NO V E M B E R 2 3 30 24 31 24 31 RESOLUTION NO. ______ A RESOLUTION OF THE GOVERNING BODY OF THE Costa Mesa Sanitary District FOR THE ELECTION OF DIRECTORS TO THE SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY BOARD OF DIRECTORS WHEREAS, Special District Risk Management Authority (SDRMA) is a Joint Powers Authority formed under California Government Code Section 6500 et seq., for the purpose of providing risk management and risk financing for California special districts and other local government agencies; and WHEREAS, SDRMA’s Sixth Amended and Restated Joint Powers Agreement specifies SDRMA shall be governed by a seven member Board of Directors nominated and elected from the members who have executed the current operative agreement and are participating in a joint protection program; and WHEREAS, SDRMA’s Sixth Amended and Restated Joint Powers Agreement Article 7 - Board of Directors specifies that the procedures for director elections shall be established by SDRMA’s Board of Directors; and WHEREAS, SDRMA’s Board of Directors approved Policy No. 2015-01 Establishing Guidelines for Director Elections specifies director qualifications, terms of office and election requirements; and WHEREAS, Policy No. 2015-01 specifies that member agencies desiring to participate in the balloting and election of candidates to serve on SDRMA’s Board of Directors must be made by resolution adopted by the member agency’s governing body. NOW, THEREFORE, BE IT RESOLVED that the governing body of the Costa Mesa Sanitary District selects the following candidates to serve as Directors on the SDRMA Board of Directors: (continued) Official 2015 Election Ballot  SDRMA Board of Directors Page 2 of 2 OFFICIAL 2015 ELECTION BALLOT SPECIAL DISTRICT RISK MANAGEMENT AUTHORITY BOARD OF DIRECTORS VOTE FOR ONLY THREE (3) CANDIDATES Mark each selection directly onto the ballot, voting for no more than three (3) candidates. Each candidate may receive only one (1) vote per ballot. A ballot received with more than three (3) candidates selected will be considered invalid and not counted. All ballots must be sealed and received by mail or hand delivery in the enclosed self-addressed, stamped envelope at SDRMA on or before 5:00 p.m., Tuesday, August 25, 2015. Faxes or electronic transmissions are NOT acceptable. ROBERT SWAN Director/President, Groveland Community Services District ED GRAY (INCUMBENT) Director/President, Chino Valley Independent Fire District R. MICHAEL WRIGHT Director/President, Los Osos Community Services District SANDY SEIFERT-RAFFELSON (INCUMBENT) District Clerk, Herlong Public Utility District ADOPTED this ____ day of _____________, 2015 by the Costa Mesa Sanitary District by the following roll call votes listed by name: AYES: ____________________________________________________________________________________ NOES: ____________________________________________________________________________________ ABSTAIN: ____________________________________________________________________________________ ABSENT: ____________________________________________________________________________________ ATTEST: APPROVED: _______________________________ ___________________________________ Costa Mesa Sanitary District ... an Independent Special District Discuss litigation with legal counsel pursuant to Government Code Section 54956.9: Item Number: 13. Recommendation/Notes: (a)In regards to existing/anticipated litigation entitled Costa Mesa Sanitary District – Santa Ana Regional Water Quality Control Board Complaint No. R8-2015-0025. (b)Anticipated litigation – significant exposure to litigation pursuant to Government Code 5456.9(d)(2),(e)(1) [Number of potential cases: 1]