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COSTA MESA SANITARY DISTRICT
MINUTES OF BOARD OF DIRECTORS STUDY SESSION
JUNE 9, 2015
CALL TO ORDER The Board of Directors of the Costa Mesa
Sanitary District met in study session on
June 9, 2015 at 9:30 A.M. at 628 W. 19th
Street, Costa Mesa.
ROLL CALL DIRECTORS PRESENT: Michael Scheafer, Arthur Perry, Robert
Ooten, Arlene Schafer, James Ferryman
DIRECTORS ABSENT: None
STAFF PRESENT: Scott Carroll, General Manager; Robin
Hamers, District Engineer; Wendy Davis,
Finance Manager; Noelani Middenway,
District Clerk; Javier Ochiqui, Senior
Management Analyst; Denise Martinez,
Interim Administrative Services Manager
OTHERS PRESENT: Dean Ruffridge, CR&R; Lawrence Jones,
CR&R; Joe Jenkins, EEC
PUBLIC COMMENT— None
ITEMS OF STUDY
1. Recycling & Waste Diversion Reports— May 2015
Recommendation: That the Board of Directors receive and file the report.
There were no questions or comments and the report was received.
2. Code Enforcement Officer Report— May 2015
Recommendation: That the Board of Directors receive and file the report. •
Ed Roberts, Code Enforcement Officer, provided report details.
There were no questions or comments and the report was received.
•
COSTA MESA SANITARY DISTRICT PAGE 2
MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD JUNE 9, 2015
3. Trash Carts Stored in Alleys - Update
Recommendation: That the Board of Directors receive and file the report.
Javier Ochiqui, Senior Management Analyst, provided report details and discussed
methods of educating the public on appropriate storage of trash carts.
Discussion followed regarding exemptions and cart roll out service for disabled
residents.
There were no additional questions or comments and the report was received.
4. Fats, Oil and Grease (FOG) Program
Recommendation: That the Board of Directors receive and file the report
from Environmental Engineering & Contracting, Inc. (EEC).
Joe Jenkins, EEC, provided an update on the District's FOG program. He
discussed initial inspection frequency criteria, inspection frequency statistics and
modifications, noted a reduction in hot spots from 97 in 2011 to 36 currently. He
provided recommendations of continuing risk-based analysis for food service
establishment (FSE) inspection prioritization, working with property manager to
control FOG discharge, and focusing on non-compliance issues and excessive
FOG discharge.
President Scheafer expressed support of presenting the District's FOG program at
a California Special Districts Association (CSDA) conference.
There were no additional questions or comments and the report was received.
5. Legislative Analysis
Recommendation: That the Board of Directors receive and file the report.
Senior Management Analyst Ochiqui presented details of the legislative analysis
report.
General Manager Carroll noted that AB 45, regarding household hazardous waste,
had been placed on suspense.
There were no additional questions or comments and the report was received.
6. Consider Expanding Door-to-Door Household Hazardous Waste (HHW)
Collections to all CMSD Residents.
Recommendation: That the Board of Directors direct staff to maintain the
status quo and continue to partner with OC Waste & Recycling and Orange
Coast College (OCC) to provide 1-day collection events every other year.
COSTA MESA SANITARY DISTRICT PAGE 3
MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD JUNE 9, 2015
Mr. Ochiqui provided report details regarding the District's current practice in
collections of HHW for elderly and immobile residents and recommended that the
District remain status quo and not expand the program to all CMSD residents.
Discussion followed regarding the budget for the HHW program, the cost of
expanding the program to all CMSD residents, and sponsoring a community HHW
collection event every other year.
Assistant Secretary Schafer suggested placing an article in the District's newsletter
on how to handle and where to dispose of HHW.
Director Ferryman suggested contacting vendors who sell HHW to sponsor the
community event.
Vice President Perry suggested drafting a letter for sponsorship of the HHW event
to gain interest in participation.
The Board of Directors did not support expanding the District's HHW program and
directed staff to look into hosting an annual community HHW collection event.
7. Organics Ad Hoc Committee Update— Oral Report
Recommendation: That the Board of Directors receive an oral report from
Secretary Ooten.
Secretary Ooten discussed exemption requests received for the Organics
Recycling program, the creation of cart hangers, and use of media to advertise the
program. He requested that a sample of the cart hanger be provided to the Board
at the June 25 meeting.
8. Project#101 Westside Pump Station Abandonment Design and Engineering
Phase— Oral Report
Recommendation: That the Board of Directors consider options for the
design and engineering phase of Project #101 - Westside Pump Station
Abandonment.
General Manager Carroll discussed consideration of District Engineer, Robin
Hamers, as the contract administrator for Project #101 and noted this item will be
placed on the June 25, 2015 regular Board meeting agenda for approval should the
Board wish to move forward.
The Board of Directors supported approving District Engineer Hamers as the
contract administrator for Project #101 contingent upon the signing of the
agreement by the Orange County Sanitation District, City of Newport Beach and
CMSD.
COSTA MESA SANITARY DISTRICT PAGE 4
MINUTES OF THE BOARD OF DIRECTORS STUDY SESSION
HELD JUNE 9, 2015
The Board of Directors directed staff to place this item on the June 25, 2015 Board
meeting agenda for consideration.
.9. Future Study Session Items
Recommendation: That the Board of Directors provide staff with direction
on items to be placed on future study session agendas.
Assistant Secretary Schafer requested an update of the Organics Recycling program
roll out and HHW community event status update.
Vice President Perry requested a special meeting with the District Treasurer for an
update on the District's investments.
President Scheafer requested that staff look into what is going into sewers at senior
living facilities. He also requested to have a discussion on Mesa Water District's
Poseidon Program and possible desalinization into the District's lines.
ORAL COMMUNICATIONS—None
ADJOURNMENT
There being no further business to come before the Board, President Scheafer
adjourned the meeting at 11:35 A.M.
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Robert Ooten Mi ael Schea I`r
Secretary President